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Home My Public Portal About20190410 - Agenda Packet - Board of Directors (BOD) - 19-10 REGULAR MEETING BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 Wednesday, April 10, 2019 Regular Meeting starts at 7:00 PM* A G E N D A 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS The Board President will invite public comment on items not on the agenda. Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section. ADOPTION OF AGENDA CONSENT CALENDAR All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. 1. Approve March 27, 2019 Minutes 2. Claims Report 3. Award of Contract with LSA to provide Biological/Cultural, Environmental Review, and Permitting Services for the Alpine Road Trail Improvements and La Honda Creek Loop Trail (R-19-44) Staff Contact: Bryan Apple, Capital Projects Field Manager General Manager’s Recommendation: 1. Authorize the General Manager to enter into a contract with LSA to provide services to support two Measure AA capital projects for a base amount not to exceed $163,600. 2. Authorize a 15% contingency of $24,540 to be awarded if necessary to cover unforeseen conditions, for a total contract amount not-to-exceed $188,140. Meeting 19-10 Rev. 1/3/19 4. Adopt a Resolution Accepting State Funding Allocated for the Upper Guadalupe/Los Gatos Creek Watershed to Restore Upper Pond and Mud Lake and Construct Phase II Trails within Bear Creek Redwoods Open Space Preserve (R-19-42) Staff Contact: Melanie Askay, Grants Program Manager General Manager’s Recommendation: Adopt a resolution authorizing the General Manager to file an application and execute a funding agreement with the California Natural Resources Agency for state funding to assist with the restoration at Upper Pond and Mud Lake, and construction of Phase II trails, at Bear Creek Redwoods Open Space Preserve. BOARD BUSINESS The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. 5. Report from the Bond Oversight Committee to the Board of Directors for the review period from July 1, 2017 to June 30, 2018 (R-19-43) Contact: Denise Gilbert, Measure AA Bond Oversight Committee Chair and Andrew Taylor, Finance Manager Bond Oversight Committee’s Recommendation: The Bond Oversight Committee recommends that the Board of Directors accepts this report. 6. Authorization to Solicit Bids for the South Area Field Office Project (R-19-41) Staff Contact: Felipe Nistal, Senior Capital Project Manager General Manager’s Recommendation: Authorize the General Manager to solicit construction bids for South Area Field Office Project. INFORMATIONAL MEMORANDUM • BCR Public Access Vault Toilet Construction Update INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board. Committee Reports Staff Reports Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Rev. 1/3/19 Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022. CERTIFICATION OF POSTING OF AGENDA I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing agenda for the regular meeting of the MROSD Board of Directors was posted and available for review on April 4, 2019, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California, 94022. The agenda and any additional written materials are also available on the District’s web site at http://www.openspace.org. Jennifer Woodworth, MMC District Clerk March 27, 2019 Board Meeting 19-08 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 March 27, 2019 DRAFT MINUTES SPECIAL MEETING – STUDY SESSION President Siemens called the special meeting of the Midpeninsula Regional Open Space District to order at 5:32 p.m. ROLL CALL Members Present: Jed Cyr, Larry Hassett, Karen Holman, Zoe Kersteen-Tucker, Yoriko Kishimoto, Pete Siemens, and Curt Riffle Members Absent: None Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant General Manager Brian Malone, Assistant General Manager Susanna Chan, Chief Financial Officer/Director of Administrative Services Stefan Jaskulak, District Clerk/Assistant to the General Manager Jennifer Woodworth, Natural Resources Manager Kirk Lenington, Land and Facilities Manager Michael Jurich, and Senior Property Management Specialist Elaina Cuzick 1. Agricultural Policies, Guidelines, and Practices Study Session (R-19-36) General Manager Ana Ruiz provided opening remarks commenting on the District’s coastal protection area and coastal area mission statement. Natural Resources Manager Kirk Lenington reviewed the proposed timeline for developing the agricultural policy and summarized existing policies and guidelines, including the Basic Policy, Coastal Service Plan, Board policies on housing, improvements and resources management, guiding principles for the Coastal Service Area, and a cooperative agreement with the San Mateo County Farm Bureau. Meeting 19-08 Page 2 Senior Property Management Specialist Elaina Cuzick provided an overview of current District agricultural properties and their uses as described in the crop reports provided to the Board. Ms. Cuzick provided examples of the agricultural uses of District lands and key issues for each agricultural sector, including cattle, fruit/nut apiaries, vegetable and field crops, floral/nursery, and small livestock. Finally, Ms. Cuzick described agricultural facilities and agricultural workforce housing on District properties. The members of the Board made various comments and suggestions to staff for topics to review and address in the development of the agricultural policy. Public comments opened at 7:00 p.m. BJ Burns of the San Mateo County Farm Bureau commented on the limited use of pesticides and fertilizers used in San Mateo County as compared to the Central Valley. Additionally, he and other farmers would be concerned if the number and types of bees allowed are limited. Public comments closed at 7:05 p.m. No Board action required. ADJOURNMENT President Siemens adjourned the special meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 7:17 p.m. REGULAR MEETING President Siemens called the regular meeting of the Midpeninsula Regional Open Space District to order at 7:26 p.m. ROLL CALL Members Present: Jed Cyr, Larry Hassett, Karen Holman, Zoe Kersteen-Tucker, Yoriko Kishimoto, Pete Siemens, and Curt Riffle Members Absent: None Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant General Manager Brian Malone, Assistant General Manager Susanna Chan, Chief Financial Officer/Director of Administrative Services Stefan Jaskulak, District Clerk/Assistant to the General Manager Jennifer Woodworth, Natural Resources Manager Kirk Lenington, Real Property Manager Mike Williams, Planning Manager Jane Mark, Senior Capital Project Manager Scott Reeves, Governmental Affairs Specialist Joshua Hugg, Capital Project Manager III Zachary Alexander, Water Resources Specialist Aaron Hebert Meeting 19-08 Page 3 ORAL COMMUNICATIONS Andy Bashka spoke in favor of allowing electric bicycles on District lands similar to what Santa Clara County Parks allows. Nancy Cole with the Friends of Bear Creek Stables spoke regarding a recent meeting with Robert Woods regarding fundraising and thanked the District for putting him in touch with them. Ms. Cole expressed concerns regarding the narrow scope of fundraising options he raised and suggested looking into grant opportunities, local agency funding, and from local communities. Melany Moore with the Friends of Bear Creek Stables provided the Board with a copy of their newsletter and informed the Board of a recent grant received. Ms. Moore spoke regarding the need for deferred maintenance at the Stables. ADOPTION OF AGENDA Motion: Director Kishimoto moved, and Director Hassett seconded the motion to adopt the agenda. VOTE: 7-0-0 SPECIAL ORDERS OF THE DAY • Introduction of staff o Kimberly Whelan, Administrative Assistant o Lisa Jenkinson, Human Resources/Accounting Technician o Rose Herrara, Human Resources Technician CONSENT CALENDAR Public comment opened at 7:45 p.m. No speakers present. Public comment closed at 7:45 p.m. Motion: Director Riffle moved, and Director Cyr seconded the motion to approve the Consent Calendar. VOTE: 7-0-0 1. Approve February 27, 2019, February 28, 2019, and March 13, 2019 Minutes 2. Claims Report 3. Renewal of Enterprise Agreement with Microsoft Corporation (R-19-34) General Manager’s Recommendation: Authorize the General Manager to renew a three-year Microsoft Enterprise Agreement with Microsoft Corporation via license service provider CDW-G for an amount not to exceed $211,000. Meeting 19-08 Page 4 4. Changes to the Classification and Compensation Plan and Approval of One New Position (R-19-30) General Manager’s Recommendation: 1. Adopt a resolution to amend the Classification and Compensation Plan to include a new classification for Executive Assistant/Confidential Legal Secretary. 2. Add one new full-time position of Executive Assistant/Confidential Legal Secretary to the Legal Department. 5. Liability Waiver for participation in the California Special Districts Association, San Mateo County Chapter (R-19-31) General Manager’s Recommendation: Authorize the General Manager to sign the California Special Districts Association Liability Waiver to continue participation in San Mateo County Chapter meetings 6. Legislative Action Recommendations (R-19-33) General Manager’s Recommendation: Approve the recommended list of legislative actions for the 2019 state legislative session. 7. Recognition of Significant Partners at Bear Creek Redwoods Open Space Preserve (R-19-22) General Manager’s Recommendation: Approve the following recommended list of partners to be recognized for their significant contributions towards the preservation, stewardship, and public opening of Bear Creek Redwoods Open Space Preserve: • Peninsula Open Space Trust; • California State Coastal Conservancy; • California Wildlife Conservation Board; • Santa Clara Valley Water District; • Former State Senator Byron Sher; • Committee for Green Foothills; and • Midpen Volunteers and Docents. 8. Contract Amendment with Oregon State University to Test Revegetation Sites for Soil Diseases (R-19-29) General Manager’s Recommendation: 1. Authorize the General Manager to execute a contract amendment with Oregon State University for additional environmental consulting services in the amount of $11,000, for a not-to-exceed contract amount of $101,000. 2. Authorize a 10% contingency of $1,000 to cover unforeseen conditions, for a total contract amount not-to-exceed $102,000. Meeting 19-08 Page 5 BOARD BUSINESS 9. Formation of a Science Advisory Panel (R-19-32) Mr. Lenington introduced Robin Grossinger Senior Scientist with the San Francisco Estuary Institute. Mr. Grossinger provided an overview of the San Francisco Estuary Institute (SFEI) and Point Blue organizations, which will function as the District’s Science Advisory Panel. Mr. Grossinger described science advisory panels they serve as for other government agencies and provided examples of current projects and team members for the organizations. Director Hassett inquired regarding the cost for the work of the scientists that would be assisting with District projects. Ms. Ruiz explained that for the first year, the science advisory panel will start with projects already in the works, and staff may return in the future with a contract amendment to increase the contract amount to look at other topics. Additionally, the District may be able to draw on the work being done for other agencies as well or partner with other agencies to share the cost. Mr. Grossinger also suggested the District and advisory panel will need to work closely together to develop and scope the topics to be studied. Additionally, he feels it will be most efficient and cost-effective to partner with other agencies on topics to be studied. Mr. Lenington explained the process and scope will be further refined, and funds will be included in the next fiscal year’s budget. Public comments opened at 8:38 p.m. No speakers present. Public comments closed at 8:38 p.m. No Board action required. 10. Local/County Permit Case Studies (R-19-35) Governmental Affairs Specialist Joshua Hugg described several of the challenges the District faces completing projects due to overlapping and sometimes redundant permitting processes for multiple agencies. As a result, staff is looking into options for streamlining the permitting processes. Assistant General Manager Susanna Chan provided an overview of the District’s project delivery process, including the opportunities for public and Board input and Board approvals. Ms. Chan also reviewed various themes of permitting issues the District encounters, such as multiple local jurisdictions with inconsistent ordinances, lack of understanding of District projects and working environments, and overlapping and redundant permitting and public processes. Meeting 19-08 Page 6 Water Resources Specialist Aaron Hebert described the approval and permitting process used by the District in approving the Harkins Bridge replacement. Mr. Hebert summarized the timeline for the project and local and county permitting issues encountered during the project. Senior Capital Project Manager Scott Reeves described the approval and permitting process proposed for upcoming restroom installation and replacements for five restrooms, located in four jurisdictions. The restrooms are proposed to be groups into a single design-build contract in order to take advantage of economies of scale and efficiencies. Mr. Reeves provided and overview of the permitting process for the project and potential local and county permitting issues, which will likely delay one or more aspects of the project and increase the projects costs. Capital Project Manager III Zach Alexander described the approval and permitting process used by the District in the design and construction of a 1.3 multi-use Oljon Trail. Mr. Alexander summarized the permitting process, including construction oversight, and local and county permitting issues encountered during the project. Director Holman suggested the District may want to draft standards that could be adopted by other agencies. President Siemens reported staff has taken this approach previously, but staff turnover at other agencies has made this difficult. The District does have a grading permit exemption with Santa Clara County, which has been helpful. Director Hassett suggested similar information should be shared with other government agencies and elected officials. Director Kersteen-Tucker stated the presentation should be presented to the San Mateo County Board of Supervisors. Ms. Ruiz reported staff will look for opportunities for District Board member involvement. Director Kishimoto commented the District should also understand that the permitting process is in place to prevent abuse. Director Holman suggested including information regarding the costs of the delays. Director Kishimoto suggested sharing the District’s scientific data that supports its methods of trail building and methods of completing projects in rural areas. Public comments opened at 9:32 p.m. No speakers present. Public comments closed at 9:32 p.m. Motion: Director Kersteen-Tucker moved, and Director Kishimoto seconded the motion to direct the General Manager to continue to gather more information and engage in additional discussions with local jurisdictions and return to the Board with findings and options in the fall/winter. Meeting 19-08 Page 7 VOTE: 7-0-0 11. Successor Agreement between San Mateo County and Midpeninsula Regional Open Space District Regarding Fire Services (R-19-37) Real Property Manager Michael Williams provided the staff presentation outlining history and the terms of the proposed agreement. Public comments opened at 9:39 p.m. No speakers present. Public comments closed at 9:39 p.m. Motion: Director Cyr moved, and Director Riffle seconded the motion to: 1. Approve the Successor Agreement with San Mateo County regarding fire services. 2. Authorize the General Manager and General Counsel to approve any minor or technical changes to the attached Agreement. 3. Authorize the General Manager to reimburse San Mateo County for the one-time purchase of an Emergency Rescue Vehicle, in an amount not to exceed $60,000. VOTE: 7-0-0 INFORMATIONAL MEMORANDUM • Bear Creek Stables Site Improvements – Project Update • Contractor Outreach Director Hassett commented that he would like to attend the contractor outreach meetings and praised staff’s work in expanding the list of contractors that have previously worked with public agencies. INFORMATIONAL REPORTS A. Committee Reports No Committee reports. B. Staff Reports Public Affairs Manager Kori Skinner provided an update on the Bear Creek Redwoods ribbon- cutting event on June 7, 2019. Assistant General Manager Brian Malone reported staff attending a meeting of the Portola Valley Town Council where fire preparation will be discussed. Ms. Ruiz informed the Board that she plans to submit a letter of support San Mateo County’s application to designate the Ohlone-Portola Heritage Trail as a state historic trail. The District will also be exercising its option to extend a lease for the District’s additional office space. Meeting 19-08 Page 8 C. Director Reports The Board members submitted their compensatory reports. Director Kersteen-Tucker and Hassett reported their attendance at the HEAL Project’s Spring Ahead event, which helps promote school gardens and environmental education. Directors Kishimoto and Kersteen-Tucker reported they went with staff to Sacramento to meet with the District’s elected representatives and their staffs. Director Holman reported she was appointed to the Governing Board of the Bay Restoration Authority. ADJOURNMENT President Siemens adjourned the regular meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 9:55 p.m. ________________________________ Jennifer Woodworth, MMC District Clerk page 1 of 2 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 19-10 MEETING DATE: April 10, 2019 Fiscal Year to date EFT:24.78% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount 79920 Check 03/29/2019 11049 - CITY OF EAST PALO ALTO Cooley Landing Park project - Phase IV & V 180,572.44 79913 Check 03/29/2019 11539 - BELZ CONSTRUCTION Demolition, repairs, and improvements at 20000 Skyline Blvd 105,070.00 619 EFT 03/29/2019 11665 - Waterways Consulting Alpine Road trail improvements - Design & Engineering 70,402.19 79922 Check 03/29/2019 *10845 - CITY OF MOUNTAIN VIEW-FINANCE Provision of Emergency and Non-Emergency Communication service 54,452.50 623 EFT 04/05/2019 10546 - ECOLOGICAL CONCERNS INC Invasive Species Management - Ivy (BCR) & Vegetation Management (PCR) 38,412.04 79928 Check 03/29/2019 *10258 - HUNT LIVING TRUST Semi-annual interest payment due April 1, 2019 37,500.00 628 EFT 04/05/2019 12002 - NOLL & TAM ARCHITECTS Professional Services - New Admin Offices (AO) Facility - February 2019 33,322.51 79921 Check 03/29/2019 11049 - CITY OF EAST PALO ALTO Building permit and valuation for Ravensoods Bay Trail 19,379.82 79908 Check 03/29/2019 *12052 - 4984 EL Camino LLC A03/A04 Rent - April 2019 18,512.00 595 EFT 03/29/2019 *10214 - Delta Dental April 2019 Dental premium 18,108.86 79949 Check 04/05/2019 10058 - LIEBERT CASSIDY WHITMORE Human Resources Legal Consulting - Negotiations 2018 / Harassment Prevention Training 2018/19 12,685.00 597 EFT 03/29/2019 11748 - ENVIRONMENTAL AND ENERGY CONSULTING Consulting, Lobbying & State Funding - March 2019 12,500.00 79943 Check 03/29/2019 11857 - UC REGENTS BILLING AND PAYMENT SERVICES Sudden Oak Death Blitz - Phase 2 10,000.00 602 EFT 03/29/2019 11177 - HARRIS CONSTRUCTION Window replacement & repair frame at Dyer rental 7,578.50 606 EFT 03/29/2019 *10419 - LINCOLN NATIONAL LIFE INSURANCE COMPANY AD&D, Life & LTD premium - April 2019 7,525.48 626 EFT 04/05/2019 12024 - KnowBe4 Inc Security Awareness Training Course & Subscription 7,017.84 79941 Check 03/29/2019 11841 - TJKM Mt Um Speed Traffic Survey & Safety Review October 2018 6,820.00 596 EFT 03/29/2019 11940 - Dickenson, Peatman & Fogarty Water Law counsel 5,730.00 627 EFT 04/05/2019 11664 - LSQ Funding Group, L.C.Temporary Admin Assistant & Receptionist Staffing - 01/20/19 - 2/27/19 5,642.00 604 EFT 03/29/2019 11906 - LAW OFFICES OF GARY M. BAUM Special Legal Counsel Services Feb 2019 5,180.00 608 EFT 03/29/2019 12042 - Newmark Knight Frank Appraisal - 5050 El Camino Real 4,750.00 603 EFT 03/29/2019 10222 - HERC RENTALS, INC.Water pump & equipment rental (BCR) 4,665.82 79939 Check 03/29/2019 11961 - Telepath Corporation Install Code 3 equipment (P115) 4,108.48 79957 Check 04/05/2019 11961 - Telepath Corporation Install Code 3 Equipoment (P116) 3,974.09 79923 Check 03/29/2019 11520 - COMMUNITY INITIATIVES Latino Engagement with Latino Outdoors 3,500.00 589 EFT 03/29/2019 11470 - AECOM TECHNICAL SERVICES, INC.Brush encroachment 09/04/18 - 11/16/18 3,239.50 79924 Check 03/29/2019 11318 - CONFLUENCE RESTORATION Bear Creek Redwoods plant installation and maintenance 2,850.00 79932 Check 03/29/2019 11129 - PETERSON TRUCKS INC.Annual inspections - M220, M217, WT01, M37, T25, M31, T48, M23, M07, M231, M27, T47, T46 2,810.00 79958 Check 04/05/2019 *10583 - TPX COMMUNICATIONS District phone service 2,783.90 79911 Check 03/29/2019 11863 - ALBION ENVIRONMENTAL INC Archaelogical services - BCR and District-wide February 2019 2,682.65 594 EFT 03/29/2019 10032 - DEL REY BUILDING MAINTENANCE Janitorial supplies and service 2,543.10 620 EFT 04/05/2019 *11799 - AZTEC LEASING, INC.Printer/Copier Leases - 6 machines March 2019 2,326.07 79937 Check 03/29/2019 *11730 - STANDARD INSURANCE COMPANY RV Basic & Supplemental life insurance premium - April 2019 2,075.00 79945 Check 03/29/2019 *10309 - VERIZON WIRELESS Monthly wireless services - 49 devices 1,933.44 79952 Check 04/05/2019 11075 - SANTA CLARA COUNTY - DEPT OF ENVIRONMENTAL HEALTH Environmental health permit fee 1,889.00 600 EFT 03/29/2019 10005 - GRASSROOTS ECOLOGY Nursery plants & seed for Mt Um Revegetation Phases 3 & 4 1,596.50 617 EFT 03/29/2019 *10213 - VISION SERVICE PLAN-CA Vision insurance premium - April 2019 1,520.82 79930 Check 03/29/2019 10461 - NORTHGATE ENVIRONMENTAL MGMT Phase II Environmental Assessment at Event Center 1,407.89 79934 Check 03/29/2019 11008 - SANTA CLARA COUNTY VECTOR CONTROL DISTRICT Vector control 7/1/18 - 6/30/19 1,138.75 599 EFT 03/29/2019 10187 - GARDENLAND POWER EQUIPMENT Equipment Supplies - air filter, spark plugs, high speed charger, fuel filters & chainsaw parts 1,136.65 79951 Check 04/05/2019 11073 - SAN MATEO COUNTY CLERK RECORDER 2018 Election - Ward 5 Candidate Statements 1,120.00 593 EFT 03/29/2019 10352 - CMK AUTOMOTIVE INC Maintenance Service - P108, P50; inspect & repair rodent damage 1,081.21 79935 Check 03/29/2019 10580 - SHARP BUSINESS SYSTEMS Printing costs 1,072.98 611 EFT 03/29/2019 11519 - PRICE, POSTEL & PARMA LLP Burkhart Litigation - February 2019 979.18 79944 Check 03/29/2019 *10403 - UNITED SITE SERVICES INC Sanitation services (FOOSP/SA) 973.06 605 EFT 03/29/2019 11762 - LEHR AUTO ELECTRIC Computer dock for (P124) 792.80 79953 Check 04/05/2019 11268 - SANTA CLARA COUNTY PLANNING OFFICE SCC Planning staff report review time 765.00 79912 Check 03/29/2019 *10294 - AmeriGas - 0130 Propane for tenant properties 758.59 79946 Check 03/29/2019 10527 - WASTE MANAGEMENT Debris disposal (RSACP) 737.98 79938 Check 03/29/2019 10302 - STEVENS CREEK QUARRY INC Base & drain rock for OSP 737.91 622 EFT 04/05/2019 11983 - CHRISTEL, SOPHIE CA EAP & 50 Plant Families Conferences travel expense reimburse 729.33 601 EFT 03/29/2019 10173 - GREEN WASTE SFO garbage, recycle & mixed debris 705.66 610 EFT 03/29/2019 11144 - Peninsula Motorsports Annual service & inspection - ATV20, ATV19 669.88 79940 Check 03/29/2019 10307 - THE SIGN SHOP New admin office & Deer Hollow Farm entrance signs 605.44 79909 Check 03/29/2019 *12041 - A T & T Mobility (FirstNet)Monthly wireless service 597.86 79929 Check 03/29/2019 11962 - LIVE OAK ASSOCIATES, INC.Beatty Trail rare plant surveys (SA) 595.00 615 EFT 03/29/2019 10152 - Tadco Supply Janitorial supplies (RSACP) 581.17 588 EFT 03/29/2019 10001 - AARON'S SEPTIC TANK SERVICE WH lower restroom pumping 450.00 Finance has started to roll out electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors page 2 of 2 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 19-10 MEETING DATE: April 10, 2019 Fiscal Year to date EFT:24.78% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount Finance has started to roll out electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors 79956 Check 04/05/2019 10302 - STEVENS CREEK QUARRY INC Drain & base rock for OSP 447.86 79919 Check 03/29/2019 10168 - CINTAS Shop towel service (FFO/SFO) 403.61 591 EFT 03/29/2019 10183 - BARRON PARK SUPPLY CO INC Plumbing parts (RSACP) 360.79 79933 Check 03/29/2019 10194 - REED & GRAHAM INC Straw wattle - Purisima Creek restroom 360.53 629 EFT 04/05/2019 10140 - PINE CONE LUMBER CO INC SFO Shop supplies & restroom restoration 359.35 598 EFT 03/29/2019 11151 - FASTENAL COMPANY Nuts, bolts, drill bits 351.83 613 EFT 03/29/2019 10447 - SIMMS PLUMBING & WATER EQUIPMENT Bi-Monthly chlorination at Lobitos houses and annual water heater service at Toto house 335.36 79926 Check 03/29/2019 10287 - GRAINGER INC Hooded coverall, boot covers 324.85 79942 Check 03/29/2019 11596 - Toshiba Business Solutions Plotter printing costs, paper 323.58 79925 Check 03/29/2019 10184 - CONTINUING EDUCATION OF THE BAR Subscription Service - Practice Under CEQA 288.02 79915 Check 03/29/2019 10328 - BRUSH ROAD CORPORATION Brush Road annual association dues (BCR) 280.00 79959 Check 04/05/2019 10403 - UNITED SITE SERVICES INC Temporary Fencing Rental (SA-MT UM) 276.98 79916 Check 03/29/2019 11620 - BURLINGAME HEATING & VENTILATION INC.Heater repair at Beetel house 268.75 612 EFT 03/29/2019 11432 - SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT 2019 Spotlight Stewardship course - K. Skinner 250.00 79914 Check 03/29/2019 11894 - BLUE 360 MEDIA, LLC Ca Penal Code & Vehicle Code handbooks 247.38 79948 Check 04/05/2019 10774 - LANGLEY HILL QUARRY Rock for Skyline tree farm 242.99 79936 Check 03/29/2019 10349 - SHELTON ROOFING COMPANY INC Roof repair at Stevens Canyon house 240.00 624 EFT 04/05/2019 10524 - ERGO WORKS Chairs installation & delivery (3) 240.00 79918 Check 03/29/2019 10014 - CCOI GATE & FENCE Gate repair (SA/MT UM) 223.08 630 EFT 04/05/2019 12054 - Reeves, Scott California Architects Board License 220.00 621 EFT 04/05/2019 10241 - CARLSON, KERRY PRAC Conference per diem reimbursement 186.00 590 EFT 03/29/2019 10617 - ALEXANDER, ZACHARY Mileage reimbursement 1/11/19 - 2/25/19 184.90 592 EFT 03/29/2019 11430 - BioMaAS, Inc.Identification of native plant propagule sites 176.00 614 EFT 03/29/2019 10107 - SUNNYVALE FORD Trouble shoot mechnical issue (P102) 175.00 79910 Check 03/29/2019 12047 - Advantage Utah Printing, mailing services FY18-19 - MROSD business cards 165.68 79950 Check 04/05/2019 10160 - OFFICE DEPOT CREDIT PLAN Office Supplies - rotary file, pens, index cards 165.46 79931 Check 03/29/2019 10670 - O'REILLY AUTO PARTS Vehicle shop supplies 157.39 631 EFT 04/05/2019 11625 - REITER, HEATHER Health & Safety Manager Certificate Program enrollment fee 125.00 79954 Check 04/05/2019 11142 - SANTA CLARA COUNTY SPECIAL DISTRICTS ASSOCIATION 2019 Annual Membership Dues 100.00 79955 Check 04/05/2019 11416 - SANTA CRUZ COUNTY CLERK 2018 Election - Ward 2 75.00 618 EFT 03/29/2019 10977 - VOISS, SUE Reimburse travel expenses to PARMA conference - Feb 2019 58.00 79917 Check 03/29/2019 *10172 - CALIFORNIA WATER SERVICE CO-3525 Windy Hill water 56.68 79960 Check 04/05/2019 11037 - US HEALTHWORKS MEDICAL GROUP PC Respiratory Fit Test 47.00 616 EFT 03/29/2019 12034 - Vakharia, Mazarin Mileage, parking reimbursement expenses - Legal Update Training 46.62 79927 Check 03/29/2019 10525 - HCD Commercial Modular Registration renewal (SFO) 39.00 625 EFT 04/05/2019 10416 - HAPKE, ALEX PRAC Membership Dues 37.50 79947 Check 04/05/2019 11642 - Elias Khoury Level 2 Parking Citation Hearing Fee 35.00 607 EFT 03/29/2019 10917 - MILLS, AMANDA CA Society of Ecological Restoration membership reimbursement 33.75 609 EFT 03/29/2019 10271 - ORLANDI TRAILER INC Trailer supplies 8.30 Grand Total 731,213.13$ *Annual Claims **Hawthorn Expenses A### = Administrative Office Vehicle GP = General Preserve PIC= Picchetti Ranch SCNT = Stevens Creek Nature Trail AFP = Association of Financial Professionals HR = Human Resources PR = Pulgas Ridge SCS = Stevens Creek Shoreline Nature Area AO2, AO3, AO4 = Leased Office Space LH = La Honda Creek PRAC = Park Rangers Assoc of CA SFO = Skyline Field Office BCR = Bear Creek Redwoods LR = Long Ridge RR = Russian Ridge SG = Saratoga Gap CAO = Coastal Area Office LT = Los Trancos RR/MIN = Russian Ridge - Mindego Hill SJH = Saint Joseph's Hill CC = Coal Creek M### = Maintenance Vehicle RSA = Rancho San Antonio SR= Skyline Ridge CMAA = Construction Mgmt Assoc. of America MB = Monte Bello RV = Ravenswood T### = Tractor or Trailer DHF = Dear Hollow Farm MR = Miramontes Ridge SA = Sierra Azul TC = Tunitas Creek ECdM = El Corte de Madera OSP = Open Space Preserve SAO = South Area Outpost TH = Teague Hill ES = El Sereno P### = Patrol Vehicle SAU = Mount Umunhum TW = Thornewood Abbreviations R-19-44 Meeting 19-10 April 10, 2019 AGENDA ITEM 3 AGENDA ITEM Award of Contract with LSA to provide Biological/Cultural, Environmental Review, and Permitting Services for the Alpine Road Trail Improvements and La Honda Creek Loop Trail GENERAL MANAGER’S RECOMMENDATIONS 1. Authorize the General Manager to enter into a contract with LSA to provide services to support two Measure AA capital projects for a base amount not to exceed $163,600. 2. Authorize a 15% contingency of $24,540 to be awarded if necessary to cover unforeseen conditions, for a total contract amount not-to-exceed $188,140. SUMMARY Midpeninsula Regional Open Space District (District) seeks assistance from a qualified consultant to complete biological/cultural assessments, environmental review, and permitting for the Alpine Road Trail Improvements (MAA10-001), and biological/cultural assessments and permitting support for the La Honda Creek Loop Trail (MAA07-011). A Request for Qualifications and Proposals (RFQP) was issued on February 12, 2019. The General Manager recommends awarding a contract to LSA for a base amount not to exceed $163,600, and authorizing a 15% contingency of $24,540. The contract work is anticipated to cover multiple fiscal years. There are sufficient funds in the adopted Fiscal Year (FY) 2018-19 budget to cover the anticipated scope of services for this fiscal year. Additional funds will be included in the FY2019-20 budget to fund the second year of work. BACKGROUND A qualified consulting firm is needed to conduct biological/cultural assessments, complete the necessary environmental review under CEQA, and assist with regulatory permitting for the Alpine Road Trail Improvements project. Similar assessments and permitting assistance are necessary for the La Honda Creek Loop Trail project. Environmental review under CEQA for the La Honda Creek Loop Trail is covered by the existing La Honda Creek Master Plan Initial Study/Mitigated Negative Declaration. Both projects are in the design phase, and will enter the complex regulatory permitting phase in FY2019-20. Staff anticipates that both projects will require regulatory permits from the US Army Corps of Engineers (USACE), Regional Water Quality Control Board (RWQCB), and California Department of Fish and Wildlife (CDFW). The table below defines the tasks included in the contract for each project: R-19-44 Page 2 Site # Project Number Preserve Project Site Contract Scope of Work CEQA Biological/ Cultural Assessment Regulatory Agency Permitting Support 1 MAA07-011 La Honda Creek La Honda Creek Loop Trail X X 2 MAA10-001 Coal Creek Alpine Road Trail Repair X X X Contract Tasks: • California Environmental Quality Act (CEQA): Prepare the appropriate level CEQA document for the Alpine Road Trail Improvements project. • Biological & Cultural Assessments: Conduct field surveys to complete the required biological and cultural assessments to inform the submission of permit applications. • Regulatory Agency Permitting Support: Develop a permitting strategy for the required regulatory agency permits, and complete and submit all necessary permit applications. DISCUSSION Staff issued a RFQP on February 12, 2019 with the following consultant requirements: • CEQA expertise with projects located in a natural setting; • Familiarity with the local wildlife of the area, including special status species; • Experience conducting wildlife assessments and archaeological/cultural field surveys; • Familiarity with appropriate state and federal statutes related to wildlife and natural communities; • Experience analyzing impacts of development on native animal species and natural communities; • Successful experience obtaining permits from the USACE, RWQCB, and CDFW. Staff circulated the RFQP through email and posting on the BidSync website. Staff issued addenda on March 4 and March 6 to answer questions and clarify the RFQP. The following nine firms submitted proposals by the March 11, 2019 deadline. Firm Location Proposed Fees (over 2 years) BioMaAS San Francisco, CA $77,911 Harris and Associates Salinas, CA $143,560 LSA Point Richmond, CA $163,506 Rincon Consultants Monterey, CA $164,000 Garcia & Associates San Francisco, CA $165,517 Insignia Environmental Palo Alto, CA $167,211 Ascent Environmental Sacramento, CA $190,118 Horizon Water & Environment Oakland, CA $194,930 MIG, Inc San Jose, CA $196,600 Evaluation criteria were determined prior to the release of the RFQP that included the quality of the proposal, project approach, and firm expertise. After careful review of all proposals, LSA R-19-44 Page 3 was deemed most qualified and best suited for the project at a fair and reasonable price. Selection of the consultant was based on their response to the RFQP, proposed project approach, qualifications, and fee. LSA demonstrated expertise in developing CEQA documents, completing biological/cultural assessments, and negotiating various permit requirements with regulatory agencies. FISCAL IMPACT The FY2018-19 budget includes $197,100 for the La Honda Creek Loop Trail project (MAA07- 011) and $278,557 for the Alpine Road Trail Repair project (MAA10-001). There are sufficient funds in the project budgets to cover the recommended actions and expenditures this fiscal year. Future fiscal year budgets are projected and will be adopted as a part of the annual Budget and Action Plan process. Site 1: La Honda Creek Loop Trail – Project MAA07-011 MAA07-011 La Honda Creek Loop Trail Prior Year Actuals FY2018-19 Amended FY2019-20 Projected FY2020-21 Projected Estimated Future Years TOTAL Project Budget: $27,058 $197,100 $200,000 $200,000 $100,000 $724,158 Spent-to-Date (as of 03/21/2019): ($27,058) ($81,082) $0 $0 $0 ($108,140) Encumbrances: $0 ($36,315) $0 $0 $0 ($36,315) Award of Contract: $0 ($15,000) ($45,000) ($6,583) $0 ($66,583) Contract contingency (15%): $0 $0 $0 ($9,987) $0 ($9,987) Budget Remaining (Proposed): $0 $64,703 $155,000 $183,430 $100,000 $503,133 Site 2: Coal Creek Alpine Road Trail Repair – Project MAA10-001 MAA10-001 Alpine Road Trail, Coal Creek Prior Year Actuals FY2018-19 Adopted FY2019-20 Projected FY2020-21 Projected Estimated Future Years TOTAL Project Budget: $21,949 $278,557 $320,000 $820,000 $750,000 $2,190,506 Spent-to-Date (as of 03/21/2019): ($21,949) ($7,939) $0 $0 $0 ($29,888) Encumbrances: $0 ($7,950) $0 $0 $0 ($7,950) Award of Contract: $0 ($15,000) ($80,000) ($2,017) $0 ($97,017) Contract contingency (15%): $0 $0 $0 ($14,553) $0 ($14,553) Budget Remaining (Proposed): $0 $247,668 $240,000 $803,430 $750,000 $2,041,098 The following tables outline the Measure AA Portfolio #07 and #10 budgets, costs-to-date, and the fiscal impacts related to the two aforementioned mentioned projects (MAA07-011 and MAA10-001). R-19-44 Page 4 MAA07 La Honda Creek – Portfolio Allocation: $14,825,000 Life-to-Date Spent (as of 03/21/2019): $11,987,823 Encumbrances: $36,315 Award of Contract, including contingency: $76,570 Portfolio Balance Remaining (Proposed): $2,724,292 MAA10 Coal Creek – Portfolio Allocation: $8,017,000 Life-to-Date Spent (as of 03/21/2019): $29,888 Encumbrances: $7,950 Award of Contract, including contingency: $111,570 Portfolio Balance Remaining (Proposed): $7,867,592 BOARD COMMITTEE REVIEW The Board previously reviewed repair options for Alpine Road at their regular meeting on March 14, 2018 and selected the option to repair Alpine Road failures to a six foot wide trail standard (R-18-19). The Board also awarded a contract with Waterways Consulting on October 24, 2018 for design and engineering services (R-18-124), and authorized the Alpine Road Trail MOU with San Mateo County on February 13, 2019 (R-19-19). Extensive Board and Committee review of the La Honda Creek Trails occurred during development of the La Honda Creek Master Plan from 2005 through 2012. PUBLIC NOTICE Public notice was provided as required by the Brown Act. Public notice was also sent to interested parties by US mail and/or electronic mail. CEQA COMPLIANCE The contract scope includes completion of the necessary environmental review under CEQA for the implementation of the Alpine Road Trail Improvements project. The Board will have the opportunity to review the findings related to CEQA at a future Board Meeting. Potential environmental impacts of the La Honda Creek Loop Trail were analyzed in the Initial Study/Mitigated Negative Declaration for the La Honda Creek Master Plan, adopted by the Board in August 2012. NEXT STEPS Following Board approval, the General Manager will execute a multi-year contract with LSA. Responsible Department Head: Michael Jurich, Land and Facilities Manager Prepared by: Bryan Apple, Capital Projects Field Manager R-19-42 Meeting 19-10 April 10, 2019 AGENDA ITEM 4 AGENDA ITEM Adopt a Resolution Accepting State Funding Allocated for the Upper Guadalupe/Los Gatos Creek Watershed to Restore Upper Pond and Mud Lake and Construct Phase II Trails within Bear Creek Redwoods Open Space Preserve GENERAL MANAGER’S RECOMMENDATION Adopt a resolution authorizing the General Manager to file an application and execute a funding agreement with the California Natural Resources Agency for state funding to assist with the restoration at Upper Pond and Mud Lake, and construction of Phase II trails, at Bear Creek Redwoods Open Space Preserve. SUMMARY The State of California allocated $3,000,000 through Proposition 68 for funding related to the Upper Guadalupe and Los Gatos Creek Watershed. This funding will be administered through the California Natural Resources Agency (“state” or “Resources Agency”). The Resources Agency invited a proposal from the Midpeninsula Regional Open Space District (District) for public access improvements at Bear Creek Redwoods Open Space Preserve (BCR). Funding will be used to offset restorations costs at Upper Pond and Mud Lake and for Phase II trail feasibility, design, permitting, and construction. The funding will be on a reimbursement basis, with a 10% retention until project completion. The grant agreement requires that the District maintain and operate this property for trail access (Phase II trails) and purposes of land restoration (Mud Lake and Upper Pond) for at least 25 years. DISCUSSION The State of California allocated $3,000,000 through Proposition 68 for funding related to the Upper Guadalupe and Los Gatos Creek Watershed. After administrative overhead from the Resources Agency, a total of the $2,775,000 will be available to the District. Senator Beall specifically recommended this area for funding in the bond because of the key regional environmental role of the Upper Guadalupe, Los Gatos Creek, and Saratoga Creek Watersheds. A portion of these watersheds received regional Priority Conservation Area status in 2015 in recognition of the area’s important conservation value and critical wildlife linkage status. District staff has been working with Resources Agency staff to determine which projects are the best fit for the program goals. Through these discussions, the Resources Agency invited a proposal from the District for improvements at Bear Creek Redwoods. Funding will be used to offset restoration costs at Upper Pond and Mud Lake, as well as Phase II trail construction. R-19-42 Page 2 Upper Pond and Mud Lake The purpose of the Upper Pond and Mud Lake restoration is to improve the structural stability of the lakes, prevent flooding on Bear Creek Road, and restore the natural hydrology of Briggs Creek and Webb Creek. The existing culvert systems require upgrades to ensure continued site drainage. These improvements are part of a larger plan for public access in and around the site. Design is complete and construction is expected to begin in Summer 2019, with project completion at both sites expected in Fall 2019. Phase II Trails The District plans to design and construct approximately 4.2 miles of new trails as part of Phase II trail construction at BCR, including upgrades to existing roads, new trail creation (including one new multi-use trail), and other associated improvements such as stream and drainage crossings, retaining walls, and culvert replacements. Design and Feasibility is scheduled to begin in Spring 2019. Construction will be performed by both District crews and contractors, with crews to begin construction in Spring 2020 and contractor construction to begin in 2021. Project completion is expected in Fall 2022. Funding Agreement The funding agreement will be on a reimbursement basis, with a 10% retention until project completion. The grant agreement requires the District to maintain and operate this property for trail access (Phase II trails) and purposes of land restoration (Mud Lake and Upper Pond) for at least 25 years. Proposition 68 outlines the timeline for fund expenditure with an expiration of May 2022. However, because Phase II trail construction is anticipated to conclude in Fall 2022, the District is working with the Resources Agency to extend this timeline through the legislature. Resources Agency staff are confident that this timeline can be extended to accommodate any potential permitting delays for the Phase II trails. FISCAL IMPACT This funding agreement provides a total of $2,775,000 toward the project, beginning in Fiscal Year (FY) 2019-20. Project budgets for FY2019-20 and beyond will be adopted as a part of the annual Budget & Action Plan development process every June. Below is a table of the anticipated project costs, grant offsets, and remaining costs to be funded by the District. Project Total Project Budget Grant Funding Amount Remainder Funded by District VP21-003 BCR Phase II Trail Improvements $2,194,225 $2,194,225 $0 MAA21-008 BCR Ponds Restoration and Water Rights (Mud Lake portion) $314,005 $314,005 $0 MAA21-005 BCR Public Access (Upper Pond portion) $211,172 $211,172 $0 Acknowledgement signage $200 $200 $0 Contingency (not to exceed 10% of grant) $586,420 $55,398 $531,022 GRAND TOTAL: $3,306,022 $2,775,000 $531,022 R-19-42 Page 3 BOARD COMMITTEE REVIEW This report was not previously reviewed by a committee. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE Submitting grant applications to secure funding is not subject to CEQA. Restoration of Upper Pond and Mud Lake, and construction of Phase II Trails, are subject to CEQA, which the District completed as part of the Final Environmental Impact Report for the Bear Creek Redwoods Preserve Plan adopted in January 2017 (State Clearinghouse #2015062029). NEXT STEPS Pending Board approval, District staff will work with the Resources Agency to finalize the funding agreement and the General Manager will be authorized to negotiate and execute the agreement and submit all documents necessary to administer the funding agreement. Restoration is anticipated to begin at Upper Pond and Mud Lake in August 2019. Phase II trail design and engineering will begin May 2019, with construction expected in FY2021-22. District staff will also continue working with the Resources Agency to extend the expenditure timeline for Prop 68 funds through the legislature to accommodate the timeline for Phase II trail construction. Attachments 1. Resolution approving the District’s funding proposal for the Upper Guadalupe/Los Gatos Creek Watershed Responsible Department Head: Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services Prepared by: Melanie Askay, Grants Program Manager Resolutions/2019/19-__UpperGuadalupeGrantAgmt 1 RESOLUTION NO. 19-__ RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE UPPER GUADALUPE/LOS GATOS CREEK WATERSHED PROJECT WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require a resolution certifying the approval of application(s) by the Applicant’s governing board before submission of said application(s) to the State; and WHEREAS, the Applicant, if selected, will enter into an agreement with the State of California to carry out the project. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors for the Midpeninsula Regional Open Space District: 1. Approves the filing of an application for the Upper Guadalupe/Los Gatos Creek Watershed Project; 2. Certifies that Applicant understands the assurances and certification in the application; and, 3. Certifies that Applicant or title holder will have sufficient funds to operate and maintain the project(s) consistent with the land tenure requirements; or will secure the resources to do so; and, 4. Certifies that it will comply with all provisions of Section 1771.5 of the California Labor Code; and, 5. If applicable, certifies that the project will comply with any laws and regulations including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, disabled access laws, and, that prior to commencement of construction, all applicable permits will have been obtained; and, 6. Certifies that applicant will work towards the State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1, and Attachment 1 Resolutions/2019/19-__UpperGuadalupeGrantAgmt 2 7. Appoints the General Manager or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project(s). * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on _______, 2019, at a regular meeting thereof, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk Attachment 1 BOND OVERSIGHT COMMITTEE – MEASURE AA R-19-43 Meeting 19-10 April 10, 2019 AGENDA ITEM 5 AGENDA ITEM Report from the Bond Oversight Committee to the Board of Directors for the review period from July 1, 2017 to June 30, 2018 COMMITTEE RECOMMENDATION The Bond Oversight Committee recommends that the Board of Directors accepts this report. SUMMARY In the opinion of the Bond Oversight Committee (BOC), the Schedule of Program Expenditures as presented in the Measure AA Bond Annual Accountability Report covering the period from July 1, 2017 to June 30, 2018 fairly represents and is in accordance with the Measure AA Expenditure Plan. In coming to this opinion, the BOC reviewed the Annual Accountability Report, sampled transactions representing 64% of the Fiscal Year (FY) 2017-18 expenditures, requested and reviewed additional documentation as needed, and reviewed a letter from the District’s external auditor outlining their audit objectives and sampling process for their audit of Measure AA expenditures. District staff compiled the Measure AA Bond Annual Accountability Report for BOC review covering the period from July 1, 2017 to June 30, 2018. The BOC met three times to review the Agreed-Upon Procedures, sample transactions, and develop its report to the Board of Directors on the BOC’s findings and recommendations. There were no proposed amendments to the Measure AA Expenditure Plan for the BOC to review. As part of the ongoing efforts to streamline and strengthen the review process, at the February 7, 2019 meeting, the BOC requested that staff augment the supporting documentation provided next year to facilitate BOC review. The BOC discussed recent improvements to the District’s Enterprise Resource Planning (ERP) systems that will assist the BOC in verifying labor reimbursement and credit card charges next year. R-19-43 Page 2 DISCUSSION Committee Formation The Measure AA ballot included a section to establish the Bond Oversight Committee: “An independent Citizen Oversight Committee will be formed to verify expenditures of bond proceeds. The independent citizen oversight committee, consisting of seven at-large members, all of whom shall be District residents. The Citizen Oversight Committee will be selected by the Board of Directors and interviewed and approved in open session, and will be subject to the conflict of interest constraints of the California Political Reform Act.” (NOTE: the independent Citizen Oversight Committee was established as the Bond Oversight Committee.) As an integral part of the implementation of Measure AA, the Board of Directors adopted, as part of the Board Policy Manual, the Measure AA Oversight Committee Bylaws, Policy 1.10 with the stated purpose: The Measure AA Bond Oversight Committee (Committee) is appointed by the Board of Directors (Board) for the Midpeninsula Regional Open Space District (District) in order to promote transparency, and ensure oversight and accountability for all funds collected and allocated under Measure AA. Committee Responsibilities The Bond Oversight Committee has the following three responsibilities for each of the years the Measure AA general obligation tax is collected or revenues expended: 1. Review Plan expenditures on an annual basis to verify conformity with the Expenditure Plan. 2. Review the District’s Annual Audit and Annual Accountability Report and present the BOC’s findings to the Board at a public meeting. 3. Review any proposed amendments to the Expenditure Plan. Committee Composition In 2016, applications were received from citizens interested in serving on the BOC. The Board of Directors reviewed the applications and after interviewing the top candidates, the Board of Directors appointed the seven members of the initial BOC. The terms of three members expired in 2018. The Board of Directors reviewed applications and interviewed the top candidates consisting both of members whose terms had expired and wished to serve another term as well as new candidates. The Board appointed three members whose terms will end in 2022. The BOC is currently comprised of the following seven members: Paul Betlem (term expiring 2020) Carla Dorow (term expiring 2022) Denise Gilbert (term expiring 2022) Tom Scannell (term expiring 2020) Bruce Tolley (term expiring 2020) Timothy Tomlinson (term expiring 2022) Jo Zientek (term expiring 2020) R-19-43 Page 3 Committee Activity January 16, 2019 meeting The BOC elected Denise Gilbert as Chair and Jo Zientek as Vice-Chair. Staff presented the Annual Accountability Report for the review period from July 1, 2017 to June 30, 2018 (see Attachment 2). The structure of the report was reviewed and explained in the following chapters: - Executive Summary - Priority Portfolio Actions by Region (from Measure AA Expenditure Plan) - Portfolio Expenditure Summary (Numerically by Portfolio Number) - Financial Report by Project - Annual Financial Audit Report The Annual Accountability Report was discussed and questions from BOC members were answered by staff. The BOC affirmed the Agreed-Upon Procedures. The BOC also requested the following samples: 4 - Expenditures related to land purchases 10 - Non-land expenditures with the highest dollar values 6 - Assorted project expenditures randomly selected by BOC members From the list of transactions, as provided by staff, the BOC selected the transactions on which supporting documentation will be provided. The samples selected of the land purchase expenditures cover 28.6% of the total Measure AA expenditures for the Fiscal Year 2017-18 and the samples selected of the non-land expenditures cover 35.2%, for a combined sample coverage of 63.8% of the expenditures. February 7, 2019 meeting The BOC and staff discussed documentation supporting the transactions selected in the samples. The Committee also discussed changes in the District’s ERP system processes that would affect how the Committee verifies labor reimbursement and credit card charges next year. The BOC requested that staff make selected changes to the supporting documentation provided to the BOC next year in order to facilitate BOC review. This included: - Provide the final escrow statement for each land transaction sampled; - Provide both gross and net expenditures by portfolio in Section 1 of the Annual Accountability Report; and - Provide a list of project managers for each project transaction sampled, to assist in verifying each invoice was properly authorized. Based on a request from the Committee, staff followed up the discussion by providing additional clarifications, supplemental documentation, and a letter dated October 24, 2018 from the District’s external auditor, Sheldon Chavan from Chavan & Associates, (the Auditor). The letter outlined the audit objectives and audit method that were followed for the audit of Measure AA expenditures. A subsequent email from the District’s Finance Manager dated February 15, 2019 R-19-43 Page 4 addressed to the BOC stated that the Auditor tested $9,639,001 of the total $11,774,674, which equates to 82% of Measure AA expenditures. March 6, 2019 meeting The Committee reviewed and discussed the supplemental documentation requested at the February 7, 2019 meeting and revised the invoice cover sheet to be provided to the Committee for their review of their sample transaction selections next year The Committee also agreed to discuss at their January 2020 meeting inviting the auditor to their second BOC meeting. Satisfied that its review was complete, the Committee then discussed and approved the final report of the BOC to be forwarded to the Board of Directors. Staff provided a preview of expected portfolio progress during Fiscal Year 2018-19 and beyond. FISCAL IMPACT No fiscal impact. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This item is not a project subject to the California Environmental Quality Act. NEXT STEPS After the Annual Audit and Accountability Report for the Fiscal Year 2018-19 is completed, the BOC will reconvene to review the transactions during that fiscal year and report their findings and/or recommendations to the Board of Directors in 2020. Attachments: 1. Materials provided to the Measure AA Bond Oversight Committee may be viewed on the Committee’s web page: http://www.openspace.org/our-work/measure-aa/oversight Responsible Department Head: Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services Prepared by: Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services Bond Oversight Committee Contact: Denise Gilbert, Measure AA Bond Oversight Committee Chair Andrew Taylor, Finance Manager R-19-41 Meeting 19-10 April 10, 2019 AGENDA ITEM 6 AGENDA ITEM Authorization to Solicit Bids for the South Area Field Office Project GENERAL MANAGER’S RECOMMENDATION Authorize the General Manager to solicit construction bids for South Area Field Office Project. SUMMARY On February 27, 2019, Midpeninsula Regional Open Space District (District) submitted plans and documents to the City of Campbell (City) for Building, Site, and other necessary permits to repurpose the industrial building located at 240 Cristich Lane in Campbell as the District’s new South Area Field Office. This report provides the Board of Directors (Board) with an update on the project status, including the anticipated schedule and estimated cost. The next step is to prepare the bid documents to solicit construction bids for the project. The Release of Bids is scheduled for July 2019. Funds for the project will be included in the Fiscal Year (FY) 2019-20 Budget. Funding is available via the 2017 Parity Bond and/or from the Committed for Infrastructure Reserve Fund. BACKGROUND The District has long sought to locate an additional, permanent staff facility in the southern reaches of its jurisdiction, providing a management presence and a staging area for tools, materials, and equipment to service its southerly preserves. Operational needs for a larger and more functional field office located in the southern area of the District continue to increase in part due to the opening of new preserve areas to public access (Mount Umunhum in 2017 and Bear Creek Redwoods in June 2019). In March 2017, the Board approved the purchase of an industrial property at 240 Cristich Lane in the City of Campbell as the site of a new South Area Field Office (SAO, R-17-38). The new SAO will house staff from the Land & Facilities and Visitor Services Departments, serve as a storage and service center for field equipment, and allow the public to drop in to acquire information about the District. The property provides the following District benefits: 1. Central location with great access and reduced travel time to South Area Preserves (Sierra Azul, El Sereno, St Joseph’s Hill and Bear Creek Redwoods). 2. Includes municipal utility services and infrastructure to support a field office/corporation yard. 3. Reuses a developed industrial site with an existing building for a similar purpose and avoids developing open space lands for this use. 4. Expedites bringing a new facility online. 5. Less costly alternative as compared to new development. R-19-41 Page 2 6. Potential for expansion, if needed, when adjacent industrial properties come up for sale. 7. Accessible location via multiple modes of transportation. 8. Offers opportunity for satellite office space for administrative staff. In September 2017, the District acquired a Conditional Use Permit (CUP) from the City to use the property as a new field office and corporation yard. As Cristich Lane is a private street, the CUP requires the District to make an irrevocable offer of dedication for public street purposes and a public service easement prior to the issuance of any grading or building permits. This item will come before the Board at a future meeting. In December 2017, the Board authorized the General Manager to enter into a multi-year contract with Terry Martin and Associates (TMA) for architecture/engineering design, permitting assistance, and construction administration services to prepare the detailed construction plans to repurpose the site for District use (R-17-130). These detailed plans are required to secure the necessary City permits for the site improvements and to solicit the construction bids for the project. DISCUSSION SAO Design and Permitting The site for the new SAO is located in a light-industrial zone in the City of Campbell. The main building is a “butler” metal building, constructed in the 1960’s, with a footprint of approximately 5,600 square foot. The building has served as a repair shop for buses and has had several unfinished and unpermitted interior upgrades throughout its life. This “butler” building’s original enclosure is galvanized corrugated metal with visible wear and tear on its windows, doors, roll doors and skylights. The structural integrity of the building was assessed as part of the site feasibility study, focusing on the opportunity to refurbish rather than build new. Refurbishing the existing structure will maximize the 29,490 square foot lot, and save time and money compared to rebuilding a new structure. There is also one (1) semi-built, unpermitted equipment storage structure. The existing building conditions and site configurations are not suitable for District needs. Improvements are necessary to accommodate District operational functions, parking requirements, Americans with Disabilities Act (ADA) code upgrades, and to meet the Conditional Use Permit approval conditions. See Attachment 1 for Site and Architectural Plans. New site and building improvements include: • Interior insulation and space reconfiguration • Exterior building siding and roof repair • Repurposing the existing fuel tank • Asphalt concrete paving and striping for 24 parking spaces • Automatic vehicular gate • Site lighting and security fencing • Signage and flagpole • Curb, gutter, and sidewalk • Landscaping improvements • Stormwater treatment • Trash and recycling enclosure • Enlarged mezzanine for storage R-19-41 Page 3 The District has worked closely with TMA on an aggressive design and permitting schedule. Below is a summary of the major milestones completed to date. Completed Milestones Dates Completed Completed Design Development plans June 4, 2018 Structural Assessment June 22, 2018 Review and confirm program elements and department needs for Land & Facilities and Visitor Services July 25, 2018 Selection of building material and finishes August 7, 2018 50% Construction Documents plans August 13, 2018 90% Cost Estimate August 21, 2018 90% Construction Documents plans September 25, 2018 Value engineering to reduce project costs December 3, 2018 95% Construction Documents plans January 18, 2019 City of Campbell permit submittal February 27, 2019 Project Construction Cost Estimate and Budget A summary of planned site improvements and associated costs is shown in the table below (refer to Attachment 2 for cost estimate dated September 11, 2018). Elements Total Total Total 1 General Conditions (see below) 2 Sitework 91,000.00$ 747,608.00$ 838,608.00$ 3 Concrete 60,904.00$ 60,904.00$ 4 Masonry 5 Metals 141,875.00$ 141,875.00$ 6 Wood & Plastics 416,512.00$ 416,512.00$ 7 Thermal & Moisture 69,429.00$ 69,429.00$ 8 Doors & Windows 160,440.00$ 160,440.00$ 9 Finishes 308,565.00$ 308,565.00$ 10 Specialties 52,062.00$ 52,062.00$ 14 Conveying 30,000.00$ 30,000.00$ 15 Mechanical 223,217.00$ 223,217.00$ 16 Electrical 401,068.00$ 401,068.00$ Subtotal Cost 1,955,071.00$ 747,608.00$ 2,702,679.00$ General Conditions 15.3%298,148.00$ 114,010.00$ 412,159.00$ Bonds & Insurance 2.0%45,064.00$ 17,232.00$ 62,297.00$ Contractor's Fee 8.0%183,863.00$ 70,308.00$ 254,171.00$ Design Contingency 15.0%372,322.00$ 142,374.00$ 514,696.00$ Escalation to MOC, 05/31/19 4.0%114,677.00$ 43,852.00$ 158,529.00$ Initial Estimated Construction Cost 2,969,145.00$ 1,135,385.00$ 4,104,530.00$ Value Engineering Deduction 439,619.00$ Final Estimated Construction Cost 3,664,911.00$ Building Sitework Overall Totals R-19-41 Page 4 The cost estimate includes required code upgrades, repairs to extend the life of the property and main butler building, District programmatic needs for a field office and corporation yard, and upgrades to satisfy City CUP requirements. The initial construction cost estimate was approximately $4.10 million. This estimate was reduced by approximately $440,000 through value engineering by removing scope of work, reducing product quality or quantity, and/or developing bid alternates. The final estimated construction cost is approximately $3.66 million. The items removed or reduced from the project were discussed with the Land & Facilities and Visitor Services departments to ensure that the final design meets District programmatic and functionality needs. FISCAL IMPACT Funding of $4.1 million is available via the 2017 Parity Bond and/or in the Committed for Infrastructure Reserve Fund. Additionally, to generate the most lease revenue from the SAO property during the project design and permitting process, the District has leased the property to the prior owner from October 2, 2017 through May 31, 2019, generating approximately $242,000 in lease income. The project is not funded by Measure AA. PUBLIC NOTICE Public notice of this Agenda Item was provided as required by the Brown Act. CEQA COMPLIANCE District staff prepared a Categorical Exemption for the project and determined that the project would not result in any impacts to the environment. The District found that the proposed refurbishment and improvements at 240 Cristich Lane and its subsequent use as a field office and corporation yard are categorically exempt from CEQA pursuant to CEQA Guidelines Sections 15301, 15302, 15303, 15304, and 15311. Section 15301 – Existing Facilities: The project proposes interior and exterior alterations to the existing industrial building that would involve a negligible or no expansion of use. The project will generate vehicle trips equivalent to the trips of the previous occupancy of the building and would not result in any significant traffic impacts. The proposed modifications will not substantially change the site’s function as an industrial building with employees and surface parking. Section 15302 – Replacement or Reconstruction: The project includes the demolition and removal of an unfinished wooden accessory structure, and construction of a new storage building (250 sf) and shed (700 sf) of substantially the same purpose and capacity at the same location. Section 15303 – New Construction or Conversion of Small Structures: The project includes construction of new storage building (250 sf) and shed (700 sf), replacing an unfinished accessory structure at the rear of the site. R-19-41 Page 5 Section 15304 – Minor Alterations to Land: The project includes new landscaping and minor trenching and backfilling where the surface is restored. There will be no extensive grading on site. Section 15311 – Accessory Structures: The project includes the placement of an on premise sign and flagpole that would be appurtenant to the District’s facility. A Notice of Exemption was filed with the County of Santa Clara on July 21, 2017 and was posted for a period of 30 days in accordance with CEQA. As a Responsible Agency under CEQA, the City of Campbell concurred that the project qualified for a categorical exemption at the time the City issued the Conditional Use Permit. NEXT STEPS The table below lists the remaining project milestones. Upcoming Milestones Target Dates First round of City of Campbell review comments April 2019 Release Request for Bids for Construction July 2019 Receive City of Campbell permits August 2019 Award of Contract September 2019 Complete Construction July 2020 Move In August 2020 Attachment: 1. Site and Architectural Plans 2. Cumming Construction Document Cost Estimate, 9/11/2018. Responsible Department Head: Jason Lin, Engineering and Construction Department Manager Prepared by: Felipe Nistal, Senior Capital Project Manager 1 A-201 Sheet Title: SCHEMATIC SITE PLAN Drawn by: Project: Scale: Print Date: 17066 1/17/19 Project Li c e n s e # C 2 3 2 2 1 RE S I D E N T I A L & C O M M E R C I A L A R C H I T E C T U R E 61 E a s t M a i n S t r e e t , S u i t e D Lo s G a t o s , C A 9 5 0 3 0 Ph o n e : 4 0 8 - 3 9 5 - 8 0 1 6 te r r y @ t m a - a r c h . c o m TE R R Y J . M A R T I N A S S O C I A T E S , A .I.A. Da t e : Re v De s c r i p t i o n TE N A N T I M P R O V E M E N T 24 0 C r i s t i c h L a n e Ca m p b e l l , C A 9 5 0 0 8 Revisions & Dates SO U T H A R E A FA C I L I T Y Bu i l d i n g P e r m i t S u b m i t t a l 01 / 2 2 / 2 0 1 9 WM GM EM GM AC AREA A 1,192 sq ft AREA B 2,496 sq ft 530 sq ft 442 sq ft 700 sq ft 16 9 s q f t 4 3 2 s q f t 89 s q f t 4 1 s q f t 6 2 s q f t 239 sq ft 57 s q f t 572 sq ft 190 sq ft 9 8 s q f t 7,726 sq ft 3,279 sq ft 3,009 sq ft 800 sq ft 673 sq ft 240 sq ft 499 sq ft 255 sq ft 780 sq ft 610 sq ft 222 sq ft 103 sq ft 5,649 sq ft 180 sq ft 116 sq ft 48 sq ft 347 sq ft 240 sq ft 496 sq ft EXISTING BUILDING TO REMAIN 25 ' - 0 " 18 ' - 0 " 1 8 ' - 0 " 2 5 ' - 0 " 18 ' - 0 " 1 6 ' - 0 " ENTRANCE ST A F F 1 2 3 4 5 6 7 8 15 16 17 18 19 20 9 10 11 12 13 14 5' 5'2' 1 6 ' - 0 " 2 ' (N) PREFAB COVERED EQUIP SHED (N) PREFAB STOR SHED (N) TRASH 5'6' 28' x 24' 12' Ht 10' x 24' 12' Ht (N ) P L A N T I N G A R E A ( N ) P L A N T I N G A R E A EXISTING 8' SLATTED CHAINLINK FENCE T O R E M A I N (N) PLANTING AREA (N) PLANTING (N) PLANTING ( N ) G A T E 3 ' - 0 " x 6 ' - 0 " N . I . C . T O B E I N S T A L L E D B Y O W N E R (N) 3' GATE E X I S T I N G 6 ' S L A T T E D C H A I N L I N K F E N C E T O R E M A I N EXISTING 6' SLATTED CHAINLINK FENCE TO REMAIN OFFICE AREA MAINTENANCERESTROOM CORE BAY #2 BAY #1 FRONT PARKING STAFF PARKING CORP YARD (N) CONC WALKWAY (N) CONC WALKWAY P L A N T I N G A R E A (E) COMPACTED DIRT TO REMAIN (E) CONC PAVING (N ) P L A N T I N G ADCO AD CO AD AD DI (E) COMPACTED DIRT TO REMAIN (E) CONC PAVING (280.19')(S 54°35'07" W) (N 3 3 ° 1 9 ' 5 3 " E ) ( S 1 4 ° 2 3 ' 5 3 " W ) (2 2 . 7 9 ' ) ( 1 1 0 . 3 0 ' ) ( N 3 3 ° 1 9 ' 5 3 " E ) (1 1 2 . 2 0 ' ) AD 140' x 40' 20.7' Ht 20'-0" CE N T E R L I N E O F I . E . E . & P . U . E C R I S T I C H L A N E 240 CRISTICH LANE LANDS OF TANNER LANDS OF RAZIANO L A N D S O F S A N T A C L A R A V A L L E Y W A T E R D I S T R I C T (N) BLDG SETBACK MIN 1/2 OF WALL HT (N) TRASH ENCLOSURE 12' x 10', MAX 10' HT CONC SLAB, FLR DRAIN, CMU WALLS, MTL GATES, MTL FRMG & ROOF SEE SHT A-801 EXISTING BUILDING TO REMAIN EXISTING BUILDING TO REMAIN EXISTING BUILDING TO REMAIN 10' 14' Wall Ht 8'-6" 8'-6" 9'-0"9'-0"9'-0" 9'-0"9'-0" 9'-0"8'-0" 10'-0" OFFER OF DEDICATION 10'-0" REAR S E T B A C K EXISTING BUILDING TO REMAIN NEW 6' SLATTED CHAINLINK FENCE TO MATCH (E) (E) STORAGE BUILDING 2 STORIES, 40' x 20' TO BE DEMOLISHED (E) STORAGE BUILDING TO BE DEMOLISHED ( N ) P L A N T I N G A R E A (S 57°47'01" E) (280.19') 5'-0"8'-6" B I - P A R T I N G A U T O G A T E S 6'-6" 5' - 6 " 5' - 0 " EX I T EXIT EXIT 8'-6" 9'-0" (N) DIESEL PUMP & METER (N) BOLLARD, TYP (N) COILING ROLLUP DOOR E D I T H M O R L E Y P A R K & M C G L I N C E Y P O N D S 7'-2"± (E) BLDG SETBACK 5'-0" 8'-6" MIN REMOVE (E) MAIN ELECTRICAL SERVICE PANEL METER & DISCONNECT REMOVE (E) GAS METER (N) ELECTRICAL MAIN SERVICE PANEL, METER, & DISCONNECT SEE MEP DWGS (N) AC CONDENSER UNIT IN (E) LOCATION (N) GAS METER, SEE MEP DWGS (E) WATER METER TO REMAIN 5' (N) FLAG POLE 25' HT (N) CONC WALKWAY DEMOLISH (E) UTILITY SHED (N) CURB RAMP W/ TRUNCATED DOME TACTILE SURFACE 9'-0" (N) CONC PAD FOR PUMP (N) 6" CONC CURB, TYP (N) PLANTING AREA (N) PLANTING AREA (N) PLANTING AREA(N) PLANTING AREA DEMOLISH (E) SHED P L A N T I N G A R E A PL A N T I N G A R E A (E) CONC PAVING TO BE PATCHED & REPAIRED AS REQD (E) CONC PAVING 244 CRISTICH 244 CRISTICH PARKING (E) CONC PAVING (E) AC PAVING DRIVEWAY (E) AC PAVING (E) POLE MTD SITE LIGHTING TO REMAIN (N) AWNING ABOVE ENTRY (N) BLDG MTD LIGHT FIXTURE, TYP UON (N) COILING ROLLUP DOOR (N) LIGHT FIXTURE OVER (N) DOOR (N) SECURITY LIGHTING CAMERAS N.I.C. TO BE INSTALLED BY OWNERS SEE TECH DWGS, TYP (N) TREE, TYP See Landscape Dwgs (N) LONDON PLANE 'YARWOOD' Platanus × acerifolia 'yarwood' (3) Trees, 24 inch box (N) DROUGHT TOLERANT NATIVE PLANTINGS, TYP 8'-6"8'-6" 8'-6"8'-6"8'-6" 9'-0" 8'-6" MIN9'-0" 8'-6" MIN9'-0" 8'-6" MIN8'-6" MIN 8'-6" MIN TRUCK 16 ' - 0 " 21 22 23 24 8'-6" 8'-6"8'-6"8'-6" 16'-0"2' 8'-6" MIN TRUCK 8'-6" MIN TRUCK 8'-6" MIN TRUCK 10'-0" FRONT SETBACK 30'-0" FUTURE STREET HALF WIDTH EXISTING PRIVATE STREET HALF WIDTH VEHICLE OVERHANG 11'-4" (N) 6" CONC CURB, TYPLINE OF VEHICLE OVERHANG, TYP 10 ' - 0 " EXISTING 6' SLATTED CHAINLINK FENCE TO REMAIN Area Drain To Sanitary Sewer (N) MATL BIN (N) SHED 10' MIN (N) 6' AUTOMATIC GATES STEEL FRAME & PICKETS ELECTRIC MOTORIZED SLIDING ROLL OPERATION SI D E SE T B A C K 5' (N) MATL STORAGE BINS 8'-8" x 6'-8" x 3' HT REINF CMU WALLS & CONC FDN (N) MATL BIN (N) MATL BIN (N) MATL BIN (N) MATL BIN (N) SHED 8' x 6' MAX 10' HT 25 8'-6" (N) BIOTREATMENT AREA (SEE CIVIL & LANDSCAPE DWGS) (E) 6' SLATTED CHAINLINK FENCE TO RE M A I N (N) SECURITY LIGHTING CAMERAS N.I.C. TO BE INSTALLED BY OWNERS SEE TECH DWGS, TYP REMOVE (E) DIESEL PUMP & RELATED ITEMS 7'-2"± (N) GATE OPENER (N) 6' FENCE, STEEL FRAME & PICKETS TO MATCH GATE (N) 6' FENCE, STEEL FRAME & PICKETS TO MATCH GATE 2' (N) 1 1/2"Ø WHARF HYDRANT NH THREADED CONNECTION FOR FILLING WATER TRUCKS (N) BOLLARD, TYP (N) FREESTANDING SIGNAGE UNDER SEPARATE PERMIT (N) SECURITY LIGHTING (E) FREE STANDING LIGHT FIXTURETO REMAIN SYMBOL LEGEND (N) BLDG MTD LIGHT FIXTURE (N) SIGNAGE LIGHTING UNDER SEPARATE PERMIT (N) INSET AWNING LIGHTING (N) BOLLARD PATCH & REPAIR EDGES OF (E) CONC PAVING AS REQD, TYP PATCH & REPAIR EDGES OF (E) CONC PAVING AS REQD, TYP REPLACE W/ COMPACTED DIRT TO MATCH (E) AS NOTED BAM Scale: 1" = 10' 10' FIELD VERIFY SITE CONDITIONS & DIMENSIONS. NOTIFY ARCHITECT IN WRITING OF ANY DISCREPANCIES.ALL LANDSCAPING MUST BE COMPLIANT WITH THE WELO STANDARDS, CHAPTER 2.7, DIVISION 2, OF THE CALIFORNIA CODE OF REGULATIONS AS ADOPTED BY CAMPBELL WATER EFFICIENT LANDSCAPE GUIDELINES. SEE LANDSCAPE DRAWINGS FOR ADDITIONAL REQUIREMENTS.LANDSCAPING N.I.C. TO BE INSTALLED BY OWNERS. 2 20'5'0'VICINITY MAP THE ORIENTATION OF THIS PLAN DIFFERS FROM OTHER PLANS IN THIS SET 1 SCHEMATIC SITE PLAN Not To Scale T R U E N O R T H PR O J E C T N O R T H Attachment 1 1 A-301 Sheet Title: OVERALL FLOOR PLANS Drawn by: Project: Scale: Print Date: 17066 1/17/19 Project Li c e n s e # C 2 3 2 2 1 RE S I D E N T I A L & C O M M E R C I A L A R C H I T E C T U R E 61 E a s t M a i n S t r e e t , S u i t e D Lo s G a t o s , C A 9 5 0 3 0 Ph o n e : 4 0 8 - 3 9 5 - 8 0 1 6 te r r y @ t m a - a r c h . c o m TE R R Y J . M A R T I N A S S O C I A T E S , A . I . A . Da t e : Re v De s c r i p t i o n TE N A N T I M P R O V E M E N T 24 0 C r i s t i c h L a n e Ca m p b e l l , C A 9 5 0 0 8 Revisions & Dates SO U T H A R E A FA C I L I T Y Bu i l d i n g P e r m i t S u b m i t t a l 01 / 2 2 / 2 0 1 9 SEE SHEET A-702 FOR WINDOW SCHEDULE WALL & PARTITION LEGEND (N) Wall/Partition: Slab to 8' Plate Ht, 2x4 (N) Wall/Partition Below (E) Exterior Wall:Repair steel girts, straps, and connectionsReplace all exterior vertical ribbed steel siding (N) Wall/Partition: Slab to 8' Plate Ht, 2x6 (N) Wall/Partition: Slab to 11' Plate Ht, 2x4 (N) Wall/Partition: Slab to 11' Plate Ht, 2x6 (N) Exterior Walls: Provide R-21 Batt Insulation(N) Partitions: Provide Sound Attenuation Batt SEE SHEET A-702 FOR DOOR SCHEDULE (E) Exterior Wall Infill at (E) Door Opening:(N) steel girts, straps, and connectionsReplace all exterior vertical ribbed steel siding 101A 01 10'-1"6'-2 1/2"10'-8 1/2" 5' - 2 " 9' - 0 " 3' - 5 " 5' - 2 " 4' - 7 " 7' - 1 0 " 5' - 2 " 17 ' - 7 " 5' - 2 " 17 ' - 7 " 9 1 / 2 " 38 ' - 9 " 9 1 / 2 " 140'-1" 19'-6"12'-0"8'-0"16'-10"3'-2"6'-2"13'-10"13'-2"6'-10"8'-0"12'-0"19'-0" 6'-10"3'-5"4'-7"10'-0"2'-0"2'-0"10'-0"7'-0"8" 19'-6"20'-0"20'-0"20'-0"20'-0"20'-0"19'-0" 20'-5"12'-0"8'-0"2'-2"12'-0"5'-10"6'-2"13'-10"13'-2" 32'-5"10'-2"12'-0"12'-0"27'-0"6'-10"20'-0"19'-0" 17 ' - 7 " 5' - 2 " 17 ' - 7 " 4' - 0 " 9 1 / 2 " 38 ' - 9 " 9 1 / 2 " 40 ' - 4 " 10'-1"6'-2 1/2"10'-8 1/2" 40 ' - 4 " UP (N) Awning Above OPEN OFFICE CONFERENCE PATROLSUPERVISORS MANTENANCESUPERVISORS WOMEN MEN AREAMANAGER HALL HALL LAUNDRY STORAGE CLOSET 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 A D B C A D B C ICE&WATER (N ) L a n d i n g A b o v e SERVICE BAY BREAKRM 1 A-501 2 A-501 3 A-501 4 A-501 6 A-501 5 A-501 7 A-501 8 A-501 1 A-501 2 A-501 3 A-501 4 A-501 6 A-501 5 A-501 7 A-501 8 A-501 1 A-502 2 A-502 1 A-503 3 A-502 2 A-503 1 A-502 2 A-502 1 A-503 3 A-502 2 A-503 111 109102 110 104103 101 105 112 114 115 113 107 108 106 19'-6"12'-0"8'-0"20'-0"6'-2"13'-10"20'-0"8'-0"12'-0"19'-0" 19'-6"20'-0"20'-0"20'-0"20'-0"20'-0"19'-0" 140'-1" 10'-0"2'-0"2'-0"10'-0"7'-0"8"3'-3"8'-9"1'-3" 17 ' - 7 " 5' - 2 " 17 ' - 7 " 9 1 / 2 " 38 ' - 9 " 9 1 / 2 " 40 ' - 4 " 32'-5"10'-2"12'-0"12'-0"27'-0"6'-10"20'-0"19'-0" 20'-5"12'-0"8'-0"2'-2"12'-0"5'-10"6'-2"13'-10"13'-2" 11"19'-6"12'-0"9 1 / 2 " 38 ' - 9 " 9 1 / 2 " 40 ' - 4 " 17 ' - 7 " 5' - 2 " 17 ' - 7 " (N) Awning DN 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 A D B C A D B C Elev Change See Struct Dwgs Elev Change See Struct Dwgs STORAGE SERVER RMATTIC OPEN TO BELOW TranslucentFiberglassSkylt, Typ OPEN TO BELOW 1 A-501 2 A-501 3 A-501 4 A-501 6 A-501 5 A-501 7 A-501 8 A-501 1 A-501 2 A-501 3 A-501 4 A-501 6 A-501 5 A-501 7 A-501 8 A-501 1 A-502 2 A-502 1 A-503 3 A-502 2 A-503 1 A-502 2 A-502 1 A-503 3 A-502 2 A-503 201 202203 OVERALL MAIN LEVEL FLOOR PLAN OVERALL ATTIC FLOOR PLAN 1/8" = 1' BAM, RTP 0'4'1'6'10'2' Scale: 1/8" = 1'-0" 0'4'1'6'10'2' Scale: 1/8" = 1'-0" T R U E N O R T H PR O J E C T N O R T H FIELD VERIFY ALL DIMENSIONS & SITE CONDITIONS & NOTIFY ARCHITECT OF ANY DISCREPANCIES BY SUBMITTING WRITTEN RFI PRIOR TO COMMENCING WORK.SEE ENLARGED PLANS A-311A & A-311B FOR ADDITIONAL REQUIREMENTS & FINISHES. FIELD VERIFY ALL DIMENSIONS & SITE CONDITIONS & NOTIFY ARCHITECT OF ANY DISCREPANCIES BY SUBMITTING WRITTEN RFI PRIOR TO COMMENCING WORK.SEE ENLARGED PLAN A-312 FOR ADDITIONAL REQUIREMENTS & FINISHES. Attachment 1 1 A-401 Sheet Title: EXTERIOR ELEVATIONS Drawn by: Project: Scale: Print Date: 17066 1/17/19 Project Li c e n s e # C 2 3 2 2 1 RE S I D E N T I A L & C O M M E R C I A L A R C H I T E C T U R E 61 E a s t M a i n S t r e e t , S u i t e D Lo s G a t o s , C A 9 5 0 3 0 Ph o n e : 4 0 8 - 3 9 5 - 8 0 1 6 te r r y @ t m a - a r c h . c o m TE R R Y J . M A R T I N A S S O C I A T E S , A . I . A . Da t e : Re v De s c r i p t i o n TE N A N T I M P R O V E M E N T 24 0 C r i s t i c h L a n e Ca m p b e l l , C A 9 5 0 0 8 Revisions & Dates SO U T H A R E A FA C I L I T Y Bu i l d i n g P e r m i t S u b m i t t a l 01 / 2 2 / 2 0 1 9 20 ' - 1 0 3 / 4 " ± 20 ' - 8 1 / 2 " (N) WalkwaysSee Site Plan (N) Doors & Windows (N) Metal SidingTo Match Existing 612345 7 8 20 . 7 ' 215.6'215.7' (N) 4020 Sldr (N) 4640 Sldr(N) 3070Half Lite (N) Pr 3070Storefront (N) 100120 Coiling Rollup Door (N) 100120 Coiling Rollup Door (N) 4640 Sldr(N) 4020 Sldr (N) 4640 Sldr(N) 4640 Sldr(N) 3070Half Lite 14 ' - 0 " ± 20 ' - 8 1 / 2 " (N) Doors & Windows (N) Metal SidingTo Match Existing (E) Corrugated SteelMetal RoofingRepair or Replaceat Owner's Option (N) TranslucentFiberglassSkylight, Typ 6 1234578 (N) 4640 Sldr(N) 4640 Sldr (N) 4640 Sldr (N) 4640 Sldr (N) 4640 Sldr (N) 4020 Sldr(N) 4640 Sldr (N) 4020 Sldr 14 ' - 0 " ± 20 ' - 8 1 / 2 " (N) WalkwaysSee Site Plan (N) Doors & Windows (N) Metal SidingTo Match Existing (N) Metal Awning D A (N) 3070 4 12 VIF (N) 4640 Sldr (N) 4640 Sldr (N) 4640 Sldr(N) 4640 Sldr 20 ' - 1 0 3 / 4 " ± 14 ' - 0 " ± (N) Doors & Windows (N) Metal SidingTo Match Existing (N) Metal Awning DA 4 12 VIF (N) 3070Half Lite NORTH SIDE ELEVATION SOUTH SIDE ELEVATION FRONT ELEVATION REAR ELEVATION 1/8" = 1' BAM, RTP 4' Scale: 1/8" = 1'-0" 0'1'6'2'10'4' Scale: 1/8" = 1'-0" 0'1'6'2'10' 4' Scale: 1/8" = 1'-0" 0'1'6'2'10'4' Scale: 1/8" = 1'-0" 0'1'6'2'10' PROPOSED PROPOSED (EAST) PROPOSEDPROPOSED (WEST) Attachment 1 1 A-501 Sheet Title: BUILDING SECTIONS: LOOKING EAST & WEST Drawn by: Project: Scale: Print Date: 17066 1/17/19 Project Li c e n s e # C 2 3 2 2 1 RE S I D E N T I A L & C O M M E R C I A L A R C H I T E C T U R E 61 E a s t M a i n S t r e e t , S u i t e D Lo s G a t o s , C A 9 5 0 3 0 Ph o n e : 4 0 8 - 3 9 5 - 8 0 1 6 te r r y @ t m a - a r c h . c o m TE R R Y J . M A R T I N A S S O C I A T E S , A . I . A . Da t e : Re v De s c r i p t i o n TE N A N T I M P R O V E M E N T 24 0 C r i s t i c h L a n e Ca m p b e l l , C A 9 5 0 0 8 Revisions & Dates SO U T H A R E A FA C I L I T Y Bu i l d i n g P e r m i t S u b m i t t a l 01 / 2 2 / 2 0 1 9 4'-3" 5'-3" 5'-3" 5'-3" 20 ' - 0 " 10 ' - 6 " Bo t t o m o f F r a m i n g 4' - 1 1 " 4' - 4 " 4' - 4 " MEN'S LOCKER RM 8' Clg Gyp Bd WOMEN'S LOCKER RM 8' Clg Gyp Bd D A 8' Clg Gyp Bd SERVER CLOSET 4 12 VIF 4'-3" 5'-3" 5'-3" 5'-3" 20 ' - 0 " 8' - 0 " To p P l a t e SERVICE BAY Open to Structure DA Eyewash Shower 4 12 VIF 4'-3" 5'-3" 5'-3" 5'-3" 20 ' - 0 " 8' - 0 " To p P l a t e DA SERVICE BAY Open to StructureEyewash Shower 4 12 VIF 20 ' - 0 " 10 ' - 6 " Bo t t o m o f F r a m i n g 4'-3" 5'-3" 5'-3" 5'-3" MEN'S ADA STALL 8' Clg Gyp Bd WOMEN'S ADA STALL 8' Clg Gyp Bd AD ATTIC STORAGE Open to Structure MEN'S RESTROOM 8' Clg Gyp Bd WOMEN'S RESTROOM 8' Clg Gyp Bd 4 12 VIF 4'-3" 5'-3" 5'-3" 5'-3" 20 ' - 0 " 11 ' - 0 " Pl a t e H t 10 ' - 0 " Ce i l i n g H t OPEN OFFICE 10' Clg T-Bar ACT 4 12 VIF DA 4'-3" 5'-3" 5'-3" 5'-3" 20 ' - 0 " 11 ' - 0 " To p P l a t e 10 ' - 0 " Ce i l i n g H t OPEN OFFICE 10' Clg T-Bar ACT 4 12 VIF DA 4'-3" 5'-3" 5'-3" 5'-3" 20 ' - 0 " 11 ' - 0 " To p P l a t e 10 ' - 0 " Ce i l i n g H t OFFICE 10' Clg T-Bar ACT CONFERENCE ROOM 10' Clg T-Bar ACT HALL 10' Clg T-Bar ACT DA 4 12 VIF 4'-3" 5'-3" 5'-3" 5'-3" 20 ' - 0 " 11 ' - 0 " To p P l a t e 10 ' - 0 " Ce i l i n g H t OFFICE CONFERENCE ROOMHALL 10' Clg T-Bar ACT 10' Clg T-Bar ACT 10' Clg T-Bar ACT 4 12 VIF DA CROSS SECTION CROSS SECTION CROSS SECTION CROSS SECTION CROSS SECTION CROSS SECTION CROSS SECTIONCROSS SECTION 1/8" = 1' BAM, RTP 4' Scale: 1/8" = 1'-0" 0'1'6'2'10' THRU SERVER CLOSET 10'2'6'1'0' Scale: 1/8" = 1'-0" 4' 10'2'6'1'0' Scale: 1/8" = 1'-0" 4' THRU ATTIC STORAGE 10'2'6'1'0' Scale: 1/8" = 1'-0" 4' CUT THRU STAIR 10'2'6'1'0' Scale: 1/8" = 1'-0" 4' CUT THRU SERVICE BAY - STAIR IN ELEVATION 10'2'6'1'0' Scale: 1/8" = 1'-0" 4' 10'2'6'1'0' Scale: 1/8" = 1'-0" 4' 10'2'6'1'0' Scale: 1/8" = 1'-0" 4' OPEN OFFICE CUT AT FRAME OPEN OFFICE CUT BETWEEN FRAMES CUT THRU DOORSCUT THRU PARTITIONS 1 2 4 6 8 3 5 7 Attachment 1 1 A-502 Sheet Title: BUILDING SECTIONS: LOOKING NORTH Drawn by: Project: Scale: Print Date: 17066 1/17/19 Project Li c e n s e # C 2 3 2 2 1 RE S I D E N T I A L & C O M M E R C I A L A R C H I T E C T U R E 61 E a s t M a i n S t r e e t , S u i t e D Lo s G a t o s , C A 9 5 0 3 0 Ph o n e : 4 0 8 - 3 9 5 - 8 0 1 6 te r r y @ t m a - a r c h . c o m TE R R Y J . M A R T I N A S S O C I A T E S , A . I . A . Da t e : Re v De s c r i p t i o n TE N A N T I M P R O V E M E N T 24 0 C r i s t i c h L a n e Ca m p b e l l , C A 9 5 0 0 8 Revisions & Dates SO U T H A R E A FA C I L I T Y Bu i l d i n g P e r m i t S u b m i t t a l 01 / 2 2 / 2 0 1 9 11 ' - 0 " ± Pl a t e H t 20 ' - 8 1 / 2 " 20 . 7 ' 10 ' - 0 " (E) Conc FdnSlab On Grade (E) Steel BentStruct Members (N) Shell Insulation (N) Metal SidingTo Match Existing 6 1234578 OPEN OFFICE CONF RM BREAK RM MEN'S RESTROOM STORAGE RM SERVICE BAY SERVICE BAY 8' Clg Gyp Bd 8' Clg Gyp Bd 9' Clg Gyp Bd 10' Clg T-Bar ACT 10' Clg T-Bar ACT Open To StructOpen To StructMEN'S LOCKER RM 8' Clg Gyp Bd 11 ' - 0 " Pl a t e H t 20 ' - 8 1 / 2 " 20 . 7 ' 10 ' - 0 " (E) Conc FdnSlab On Grade (E) Steel BentStruct Members (N) Shell Insulation (N) Metal SidingTo Match Existing 6 1234578 OPEN OFFICE HALL HALL 8' Clg Gyp Bd 10' Clg T-Bar ACT 10' Clg T-Bar ACT 8' Clg Gyp Bd SERVER CLOSET Open STORAGE SERVICE BAY SERVICE BAY Open To StructOpen To Struct 6 1234578 OPEN OFFICE OFFICE LOCKER RM SERVICE BAY SERVICE BAY 8' Clg Gyp Bd 10' Clg T-Bar ACT 10' Clg T-Bar ACT Open To StructOpen To Struct 8' Clg Gyp Bd SERVER CLOSET Open STORAGE OFFICE 10' Clg T-Bar ACT OFFICE 10' Clg T-Bar ACT LAUNDRY 8' Clg Gyp Bd BUILDING SECTION LOOKING NORTH BUILDING SECTION LOOKING NORTH BUILDING SECTION LOOKING NORTH 1/8" = 1' BAM, RTP 4' Scale: 1/8" = 1'-0" 0'1'6'2'10' THRU OPEN OFFICE, CONFERENCE ROOM, BREAK ROOM, & MEN'S LOCKER ROOM 10'0'4' Scale: 1/8" = 1'-0" 1'6'2' 10' THRU OFFICES & WOMEN'S LOCKER ROOM 0'4' Scale: 1/8" = 1'-0" 1'6'2' THRU OFFICE HALL W/ 10' CLG, LOCKER ROOM HALL W/ 8' CLG, SERVER CLOSET & STORAGE 1 2 3 Attachment 1 PHONE: 415-748-3080 • FAX: 415-748-3090 New South Area Office Campbell, CA Construction Documents September 11, 2018 Cumming Project No. 18-01120.00 Prepared for Midpeninsula Regional Open Space District 475 SANSOME STREET, SUITE 700 • SAN FRANCISCO • CALIFORNIA • 94111 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Page 1. Project Introduction Executive Summary 3 2. Cost Summaries Summary 4 Summary Matrix 5 3. Control Areas Controls 6 4. Construction Cost Back Up Building 8 Sitework 19 5. Appendix Qualifications 23 TABLE OF CONTENTS Prepared by Page 2 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 1.1 Introduction 1.2 Project Schedule Start Finish Duration Sep-18 Mar-19 7 months Mar-19 Aug-19 6 months 1.3 Key Assumptions & Exclusions - Wood Frame Construction - Temporary Storage Space - Trade Parking Available at No Cost - Overtime / Premium Time - Material Laydown Area Available at No Cost - Construction Contingency - Buildings Vacant During Construction - Furniture - Equipment - Concrete Work by Hand - Hazardous Materials Abatement - Upgrades to Existing Structural Frame for Increased Loading Key Assumptions Key Exclusions - Design, Bid, Build - Project Soft Costs - Single Phase Construction - Department Relocation - Demolish and Re-skin Building Exterior - AV Equipment - Interior Demolition, Incl. MEP - Medium Voltage Terminations Design & Engineering Construction :This document should be read in association with Appendix 1 which outlines assumptions, project understanding, approach, and cost management methodology. Key assumptions built into the above cost breakdown include EXECUTIVE SUMMARY This estimate has been prepared, pursuant to an agreement between Midpeninsula Regional Open Space District and Cumming, for the purpose of establishing a probable cost of construction at the schematic design stage. The project scope encompasses the demolition and tenant improvement of a storage facility and associated sitework. Prepared by Page 3 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Area Cost / SF Total Building 7,050 $421.16 $2,969,145 Sitework 25,150 $45.14 $1,135,385 Total Estimated Construction Cost 32,200 $127.47 $4,104,530 SUMMARY Prepared by Page 4 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Total Cost/SF Total Cost/SF Total Cost/SF 1 General Requirements (see below) 2 Sitework $91,000 $12.91 $747,608 $29.73 $838,608 $26.04 3 Concrete $60,904 $8.64 $60,904 $1.89 4 Masonry 5 Metals $141,875 $20.12 $141,875 $4.41 6 Wood & Plastics $416,512 $59.08 $416,512 $12.94 7 Thermal & Moisture $69,429 $9.85 $69,429 $2.16 8 Doors & Windows $160,440 $22.76 $160,440 $4.98 9 Finishes $308,565 $43.77 $308,565 $9.58 10 Specialties $52,062 $7.38 $52,062 $1.62 11 Equipment 12 Furnishings 13 Special Construction 14 Conveying $30,000 $4.26 $30,000 $0.93 15 Mechanical $223,217 $31.66 $223,217 $6.93 16 Electrical $401,068 $56.89 $401,068 $12.46 Subtotal Cost $1,955,071 $277.32 $747,608 $29.73 $2,702,679 $84 General Conditions 15.3%$298,148 $42.29 $114,010 $4.53 $412,159 $12.80 Bonds & Insurance 2.0%$45,064 $6.39 $17,232 $0.69 $62,297 $1.93 Contractor's Fee 8.0%$183,863 $26.08 $70,308 $2.80 $254,171 $7.89 Design Contingency 15.0%$372,322 $52.81 $142,374 $5.66 $514,696 $15.98 Escalation to MOC, 05/31/19 4.0%$114,677 $16.27 $43,852 $1.74 $158,529 $4.92 Total Estimated Construction Cost $2,969,145 $421.16 $1,135,385 $45.14 $4,104,530 $127.47 Building 7,050 SF 25,150 SF Sitework SUMMARY MATRIX Overall Totals Prepared by Page 5 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Schedule of Areas Building Sitework Total 1. Enclosed Areas (x 100%) Level 1 5,650 5,650 Attic Storage 1,400 1,400 Sitework 25,150 25,150 Total Enclosed 7,050 25,150 32,200 SCHEDULE OF AREAS AND CONTROL QUANTITIES Prepared by Page 6 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Building Prepared by Page 7 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Total Cost / SF 1 General Requirements (Incl. Below) 2 Sitework $91,000 $12.91 3 Concrete $60,904 $8.64 4 Masonry 5 Metals $141,875 $20.12 6 Wood & Plastics $416,512 $59.08 7 Thermal & Moisture $69,429 $9.85 8 Doors & Windows $160,440 $22.76 9 Finishes $308,565 $43.77 10 Specialties $52,062 $7.38 11 Equipment 12 Furnishings 13 Special Construction 14 Conveying $30,000 $4.26 15 Mechanical $223,217 $31.66 16 Electrical $401,068 $56.89 Subtotal $1,955,071 $277.32 General Conditions 15.25%$298,148 $42.29 Subtotal $2,253,219 $319.61 Bonds & Insurance 2.00%$45,064 $6.39 Subtotal $2,298,284 $326.00 Contractor's Fee 8.00%$183,863 $26.08 Subtotal $2,482,146 $352.08 Design Contingency 15.00%$372,322 $52.81 Subtotal $2,854,468 $404.89 Escalation to MOC, 05/31/19 4.02%$114,677 $16.27 TOTAL ESTIMATED CONSTRUCTION COST $2,969,145 $421.16 Total Area:7,050 SF SUMMARY - BUILDING Prepared by Page 8 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - BUILDING 2 Sitework Selective Building Demolition Demo existing interior - floors, ceilings and partitions 7,050 sf $4.50 $31,725 Demo existing MEP 7,050 sf $2.00 $14,100 New opening, at coiling doors 400 sf $20.00 $8,000 Sawcut existing SOG, at new footings 235 lf $15.00 $3,525 Dispose of existing SOG 165 sf $10.00 $1,650 Sawcut existing SOG, for new MEP, allow 5,650 sf $0.50 $2,825 Exterior Remove metal siding 5,320 sf $5.00 $26,600 Remove exterior glazing 195 sf $10.00 $1,950 Remove exterior door, single 5 ea $125.00 $625 Total - Sitework $91,000 3 Concrete Spread Foundations F1, 15" x 24" x 12"8 ea Concrete 0.8 cy $600.00 $467 Formwork 52 sf $25.00 $1,300 Reinforcement, allow 180 / cy 140 lbs $2.00 $280 Excavation, by hand 0.9 cy $125.00 $107 Backfill, by hand 0.1 cy $65.00 $5 Haul excess 0.8 cy $85.00 $66 F2, 24" x 24" x 12"2 ea Concrete 0.3 cy $600.00 $187 Formwork 16 sf $25.00 $400 Reinforcement, allow 180 / cy 56 lbs $2.00 $112 Excavation, by hand 0.3 cy $125.00 $43 Backfill, by hand 0.0 cy $65.00 $2 Haul excess 0.3 cy $85.00 $26 F3, 30" x 30" x 12"3 ea Concrete 0.7 cy $600.00 $438 Formwork 30 sf $25.00 $750 Reinforcement, allow 180 / cy 131 lbs $2.00 $263 Excavation, by hand 0.8 cy $125.00 $100 Backfill, by hand 0.1 cy $65.00 $5 Haul excess 0.7 cy $85.00 $62 F4, 36" x 36" x 12"6 ea Concrete 2.1 cy $600.00 $1,260 Formwork 72 sf $25.00 $1,800 Reinforcement, allow 180 / cy 378 lbs $2.00 $756 Excavation, by hand 2.3 cy $125.00 $289 Backfill, by hand 0.2 cy $65.00 $14 Haul excess 2.1 cy $85.00 $179 F5, 42" x 42" x 18"4 ea Concrete 1.9 cy $600.00 $1,143 Prepared by Page 9 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - BUILDING Formwork 56 sf $25.00 $1,400 Reinforcement, allow 180 / cy 343 lbs $2.00 $686 Excavation, by hand 2.1 cy $125.00 $262 Backfill, by hand 0.2 cy $65.00 $12 Haul excess 1.9 cy $85.00 $162 Slab on Grade X-ray Inspections, Allow 1 ls $2,500.00 $2,500 Patch and repair SOG, at new footings 165 sf $45.00 $7,425 Epoxy dowels, connect new to existing SOG, allow 12" OC 236 ea $55.00 $12,980 Miscellaneous Misc. concrete work, not shown, allowance 5,650 sf $4.50 $25,425 Total - Concrete $60,904 4 Masonry No Work Anticipated Total - Masonry 5 Metals Exterior Skin Metal siding to match existing 4,900 sf $25.00 $122,500 Stainless steel corner guard 5 ea $465.00 $2,325 Miscellaneous Metals 7,050 sf $1.00 $7,050 Structural Work for Exhaust Fans, Allow 1 ls $10,000.00 $10,000 Total - Metals $141,875 6 Wood & Plastics Rough Carpentry Structural Wall Framing 4x4 post, 11'11 ea $530.00 $5,830 4x6 post, 11'41 ea $600.00 $24,600 6x6 post, 11'25 ea $700.00 $17,500 1/2" plywood sheathing, at shear walls 1,617 sf $5.00 $8,085 Upper Floor Framing Wood truss framing, 11.875" TJI at 16" OC 1,315 sf $25.00 $32,875 Wood truss framing, 14" TJI at 24" OC 2,580 sf $30.00 $77,400 4x10 header 14 lf $53.48 $749 6x8 header 24 lf $60.95 $1,463 1 3/4" x 11 7/8" LVL 10 lf $34.50 $345 3 1/2" x 11 7/8" PSL 15 lf $61.53 $923 3 1/2" x 14" PSL 87 lf $92.00 $8,004 3 1/2" x 16" PSL 10 lf $122.48 $1,225 Prepared by Page 10 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - BUILDING 5 1/4" x 9.5" PSL 5 lf $96.03 $480 5 1/4" x 11 7/8" PSL 26 lf $112.70 $2,930 5 1/4" x 14" PSL 26 lf $147.78 $3,842 5 1/4" x 24" PSL 63 lf $207.00 $13,041 7 x 14 PSL 19 lf $201.25 $3,824 3/4" plywood sheathing, at floor framing 3,895 sf $5.25 $20,449 Miscellaneous Hold downs 37 ea $250.00 $9,250 Bridging / bracing, at headers and beams 299 lf $20.00 $5,980 Exterior Wall Framing, Wood Studs Exterior wall infill, ~200sf 1 ls $5,000.00 $5,000 2x6, standard 4,900 sf $12.00 $58,800 1/2" plywood sheathing 4,900 sf $5.25 $25,725 Interior Wall Framing, Wood Studs 2x4, standard 2,111 sf $10.00 $21,110 2x6, standard 2,439 sf $12.00 $29,268 2x4, furred 871 sf $10.00 $8,710 2x6, furred 200 sf $12.00 $2,400 Building Casework Base cabinets 23 lf $365.00 $8,395 Upper cabinets 16 lf $285.00 $4,560 Bench 28 lf $250.00 $7,000 Shelf 15 lf $150.00 $2,250 Boot cubbies 7 lf $325.00 $2,275 Blocking and backing 89 lf $25.00 $2,225 Total - Wood & Plastics $416,512 7 Thermal & Moisture Roofing, Allow Repair Existing Only 7,938 sf $5.00 $39,690 Building Paper 4,900 sf $0.25 $1,225 Insulation Rigid insulation, at exterior studs 4,900 sf $2.50 $12,250 Batt insulation, at interior partitions 5,621 sf $1.75 $9,837 Batt insulation, at floor framing 3,895 sf $1.65 $6,427 Total - Thermal & Moisture $69,429 8 Doors & Windows Exterior Doors Type 3070 - Glazed in AL frame, double, 6'-0" x 7'-0"1 pr $8,200.00 $8,200 Type 3070 - HM door in HM frame, single, 3'-0" x 7'-0"2 ea $3,000.00 $6,000 HM door in HM frame, single w / half light 2 ea $3,200.00 $6,400 Overhead Coiling Door 14'-0" x 12'-6"1 ea $17,500.00 $17,500 18'-0" x 12'-6"1 ea $22,500.00 $22,500 Prepared by Page 11 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - BUILDING Exterior Glazing Type 4020 - Standard glazing, operable 32 sf $130.00 $4,160 Type 4640 - Standard glazing, operable 315 sf $130.00 $40,950 Interior Doors Type 3070 - HM door in HM frame, double, 6'-0" x 7'-0"1 ea $3,850.00 $3,850 Type 3068 - HM door in HM frame, single, 3'-0" x 7'-0"1 ea $2,100.00 $2,100 Type 3070 - HM door in HM frame, single, 3'-0" x 7'-0"7 ea $2,100.00 $14,700 Type 3080 - HM door in HM frame, single, 3'-0" x 7'-0"1 ea $2,100.00 $2,100 Type 3080 - HM door in HM frame, single w / half light, 3'-0" x 7'-0"6 ea $2,750.00 $16,500 Interior Glazing Transom glazing 88 sf $90.00 $7,920 Sidelight glazing 84 sf $90.00 $7,560 Total - Doors & Windows $160,440 9 Finishes Gypsum Board + Plywood 5/8" gypsum board, finished, taped and sanded, int. of ext.4,900 sf $5.00 $24,500 5/8" gypsum board, finished, taped and sanded 2,209 sf $5.00 $11,043 5/8" gypsum board, unfinished, allow 10%221 sf $4.00 $883 5/8", finished, taped and sanded, moisture resistant 4,473 sf $5.25 $23,483 Cementitious backerboard 3,116 sf $6.25 $19,472 Plywood, fire treated 374 sf $7.50 $2,805 Floor Finishes Sealed concrete 2,801 sf $2.50 $7,003 Stained concrete 1,640 sf $15.00 $24,600 Porcelain tile 837 sf $25.00 $20,925 VCT 1,521 sf $9.00 $13,689 VCT, static resistant 82 sf $14.50 $1,189 Base Rubber base 905 lf $7.00 $6,335 Porcelain tile 387 lf $25.00 $9,675 Ceiling ACT, 2x2 2,565 sf $11.00 $28,215 Gypsum board, incl. framing, moisture resistant 1,320 sf $18.50 $24,420 Paint to gypsum board 1,320 sf $1.95 $2,574 Wall Finish Porcelain tile, backsplash, glass 20 sf $55.00 $1,073 Porcelain tile, 8' 2,995 sf $25.00 $74,872 Porcelain tile, accent tile, glass 101 sf $55.00 $5,562 Paint 3,787 sf $1.65 $6,248 Total - Finishes $308,565 10 Specialties Restroom Specialties Prepared by Page 12 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - BUILDING Toilet partitions, standard 3 ea $1,550.00 $4,650 Grab bars 4 ea $225.00 $900 Changing station 2 ea $950.00 $1,900 Seat cover 4 ea $165.00 $660 Toilet paper dispenser 4 ea $105.50 $422 Disposal 4 ea $210.00 $840 Paper towel dispenser 4 ea $425.00 $1,700 Soap dispenser 4 ea $125.00 $500 Shower curtain 18 lf $40.00 $720 Shower specialties, ADA 2 ea $1,500.00 $3,000 Shower specialties, standard 2 ea $550.00 $1,100 Hooks 18 ea $50.00 $900 Building Specialties Emergency eyewash 1 ea $3,500.00 $3,500 Cubbies 10 ea $350.00 $3,500 Hanging rod 22 lf $35.00 $770 Lockers, two-tier 36 ea $750.00 $27,000 Total - Specialties $52,062 11 Equipment FF+E By Owner Total - Equipment 12 Furnishings FF+E By Owner Total - Furnishings 13 Special Construction No Work Anticipated Total - Special Construction 14 Conveying Stairs Wood framed, complete 1 flt $30,000.00 $30,000 Handrail / guardrail Incl. Above Total - Conveying $30,000 Prepared by Page 13 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - BUILDING 15 Mechanical Fire Protection Relocate Wet-pipe sprinkler heads 7,050 sf $2.42 $17,061 Plumbing General Plumbing Equipment Water heater, gas, commercial, 155 mbh, 150 gph 1 ea $14,156.00 $14,156 Water storage tank, 140 gal 1 ea $4,614.00 $4,614 Circulating pump 1 ea $2,087.00 $2,087 Expansion tank 1 ea $554.00 $554 Sanitary Fixtures Water closet WC-1, tank 5 ea $857.70 $4,289 Urinal UR-2, sensor FV 1 ea $1,389.00 $1,389 Lavatory L-2, counter, sensor faucet 4 ea $988.90 $3,956 Shower SH-2 4 ea $1,425.00 $5,700 Mop sink MS-1 1 ea $623.80 $624 Service sink SS-1 2 ea $1,177.00 $2,354 Drinking fountain DF-1 1 ea $2,666.00 $2,666 Floor drain FD-1 1 ea $276.40 $276 Trap primer valve 2 ea $108.20 $216 Rough-ins Local rough-in at fixture 18 ea $602.40 $10,843 Rough-in to ice-maker 1 ea $162.20 $162 Rough-in to refrigerator 1 ea $162.20 $162 Cold water rough-in at kitchen equipment 2 ea $374.70 $749 1" thermostatic mixing valve 8 ea $953.60 $7,629 Domestic Water HW/CW connect to water heater, cu, no recirc, 2" 1 ea $1,354.00 $1,354 Connect to existing 1 ea $517.40 $517 2" pipe, Cu type "K", in trench 10 lf $29.09 $291 Trench excavate, backfill, compact 5 cy $59.80 $299 Sand bedding in trench 3 cy $18.43 $55 1/2" pipe, cu type L, in bldg 14 lf $27.54 $386 3/4" pipe, cu type L, in bldg 113 lf $29.65 $3,350 1" pipe, cu type L, in bldg 21 lf $32.54 $683 1-1/4" pipe, cu type L, in bldg 262 lf $32.04 $8,394 1-1/2" pipe, cu type L, in bldg 55 lf $34.18 $1,880 Pipe insulation, 1/2" pipe 14 lf $8.87 $124 Pipe insulation, 3/4" pipe 113 lf $9.32 $1,053 Pipe insulation, 1" pipe 21 lf $9.76 $205 Pipe insulation, 1-1/4" pipe 262 lf $11.87 $3,110 Pipe insulation, 1-1/2" pipe 55 lf $12.02 $661 Waste / Vent Connect to existing 1 ea $581.20 $581 2" pipe, ci, no-hub, in bldg 56 lf $42.42 $2,376 3" pipe, ci, no-hub, in bldg 36 lf $51.44 $1,852 4" pipe, ci, no-hub, in bldg 144 lf $60.07 $8,650 Clean out, floor type, 4" 1 ea $379.90 $380 Clean out, wall type, 2" 5 ea $211.20 $1,056 Prepared by Page 14 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - BUILDING Vent through roof, 3" 1 ea $381.30 $381 Condensate Drainage Trap and equipment connect 6 ea $407.50 $2,445 1/2" pipe, cu type M, in bldg 120 lf $28.63 $3,436 Pipe insulation, 1/2" 120 lf $8.87 $1,064 Natural Gas Rough-in / connect at water heater 1 ea $1,021.00 $1,021 2" pipe, blk steel, schd 40, thrd 132 lf $40.30 $5,320 2" pressure regulator valve 1 ea $1,041.00 $1,041 2" seismic shut off valve 1 ea $1,681.00 $1,681 Miscellaneous Plumbing Test / clean plumbing 24 hr $107.71 $2,585 Start-up/check-out 24 hr $129.25 $3,102 Seismic bracing 7,050 sf $0.30 $2,115 Hoisting and rigging 1 ls $1,250.00 $1,250 Penetrations and firestopping 7,050 sf $0.15 $1,058 Heating, Ventilation and Air Conditioning Air-Side Equipment MAU - (Make-up air handling unit)2,640 cfm $6.12 $16,157 DX Fancoils / Splits Split AC, ductless, wall, 1 ton, 400 cfm 1 ea $2,261.00 $2,261 Refrigerant line set for split system 3 ea $343.90 $1,032 Fan coil, dx, 3 ton, 1200 cfm 2 ea $1,995.00 $3,990 Heat pump condensing unit, ADD CURB, 1.0 tons cooling 1 ea $3,758.00 $3,758 Heat pump condensing unit, ADD CURB, 3 tons cooling 2 ea $5,421.00 $10,842 Fans Exhaust fan EF-1, 100 cfm 3 ea $560.10 $1,680 Exhaust fan EF-3, 1000 cfm 1 ea $1,758.00 $1,758 Exhaust fan EF-4, 1500 cfm 1 ea $2,320.00 $2,320 Air Distribution Ductwork, galvanized steel 993 lb $9.40 $9,334 Duct insulation, wrap 687 sf $2.77 $1,903 Flexible duct, insulated, various sizes 120 lf $19.51 $2,341 Manual volume damper 38 ea $86.45 $3,285 Grilles and Diffusers Supply grilles 19 ea $159.20 $3,025 Return Grilles 9 ea $136.80 $1,231 Exhaust Grilles 10 ea $126.90 $1,269 HVAC Controls Thermostat, 7-day program 3 ea $460.00 $1,380 Miscellaneous Test / balance HVAC 24 hr $124.00 $2,976 Start-up/check-out 24 hr $112.72 $2,705 Seismic bracing 7,050 sf $0.33 $2,327 Hoisting and rigging 1 ls $3,200.00 $3,200 Penetrations and firestopping 7,050 sf $0.17 $1,199 Total - Mechanical $223,217 Prepared by Page 15 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - BUILDING 16 Electrical Electrical Service and Distribution Distribution Equipment Panelboard, 225 amp, 240/120v, 3ph, 4w 3 ea $5,359.52 $16,079 PowerLogic energy and power quality meter 1 ea $7,641.23 $7,641 Conduit, 2" emt 450 lf $24.26 $10,919 Copper wire, #6 thhn 540 lf $2.78 $1,500 Copper wire, #3/0 thhn 2,160 lf $10.55 $22,791 HVAC and Equipment Connections Exhaust Fan 1 connection 1 ea $186.33 $186 Exhaust Fan 2 connection 1 ea $186.33 $186 Exhaust Fan 3 connection 1 ea $186.33 $186 Exhaust Fan 4 connection 1 ea $186.33 $186 Exhaust Fan 5 connection 1 ea $186.33 $186 Supply Fan 1 connection 1 ea $186.33 $186 Supply Fan 2 connection 1 ea $186.33 $186 Fan Coil 1 connection 1 ea $186.33 $186 Fan Coil 2 connection 1 ea $186.33 $186 Fan Coil 3 connection 1 ea $186.33 $186 Hand Dryer Connection 2 ea $186.33 $373 Fork Lift Charger Connection 1 ea $186.33 $186 Roll Up Door Connection 2 ea $186.33 $373 Disconnect switch, motor rated 10 ea $510.54 $5,105 Equipment branch, 20 amp 525 lf $18.40 $9,660 Convenience Power Duplex receptacle, 20 amp 40 ea $155.80 $6,232 Duplex receptacle, 20 amp, controlled 22 ea $155.80 $3,428 Double duplex receptacle, 20 amp, controlled 4 ea $282.81 $1,131 Power pack (for controlled receptacles)26 ea $226.26 $5,883 Receptacle, 20 amp, twist-lock 1 ea $187.92 $188 Simplex receptacle, 20 amp,2 ea $147.73 $295 Furniture Feed Connection 9 ea $160.86 $1,448 Floor Box, quadplex & tele/data outlet, 6 port 1 ea $686.63 $687 Branch power, 20 amp 1,900 lf $17.10 $32,482 Lighting and Lighting Control Type A - 2x2 Recessed 15 ea $412.60 $6,189 Type AE - 2x2 Recessed W/ EM Battery Backup 7 ea $412.60 $2,888 Type B - Linear Suspended 128 lf $234.12 $29,967 Type BE - Linear Suspended W/ EM Battery Backup 64 lf $234.12 $14,984 Type C - 4' Surface Mounted 43 ea $713.46 $30,679 Type D - Square Vanity 5 ea $406.75 $2,034 Type E 4 ea $510.72 $2,043 Type F 1 ea $510.72 $511 Type G- Linear Suspended 24 lf $234.12 $5,619 Type H - Damp Rated Industrial Pendant 4 ea $738.99 $2,956 Type HE - Damp Rated Industrial Pendant 2 ea $738.99 $1,478 Type EX1 - Exit Light 14 ea $381.24 $5,337 Type EM - Twin Head Emergency Lighting Fixture 7 ea $369.84 $2,589 Prepared by Page 16 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - BUILDING Lighting control panel 1 ea $6,399.89 $6,400 Dimmer switch 18 ea $289.65 $5,214 Single pole 20A switch 4 ea $200.10 $800 Digital on/off room controller 5 ea $345.73 $1,729 Occupancy sensor, ceiling mounted 13 ea $396.28 $5,152 Photoelectric cell 2 ea $396.28 $793 Lighting branch power, fixtures 1,272 lf $17.10 $21,746 Lighting branch power, controls 575 lf $17.10 $9,830 Communications Voice and Data system Tele/data outlet, 1 port 2 ea $160.91 $322 Tele/data outlet, 2 port 11 ea $186.34 $2,050 Tele/data outlet, 4 port 1 ea $237.19 $237 Tele/data outlet, 6 port 4 ea $288.04 $1,152 Wireless access point 4 ea $631.22 $2,525 Network rack, 84", two-post, 45RU - depth (6")1 ea $1,971.29 $1,971 Cable Manager, 8"1 ea $839.63 $840 Conduit, 1" emt 1,200 lf $15.51 $18,610 CAT-6, 4 pair 23 AWG, UTP 8,184 lf $1.59 $12,990 Cable Tray, 18"10 lf $123.18 $1,232 Audio-video outlet 3 ea $325.02 $975 AV system speaker cable 720 lf $1.99 $1,436 Electrical Safety And Security Closed Circuit Television System Camera location, fixed day/night dome, outdoor 4 ea $1,667.25 $6,669 Conduit, 3/4" emt 400 lf $12.98 $5,194 CCTV cabling 480 lf $2.01 $965 Access Control System Access control panel 1 ea $2,976.85 $2,977 Card reader 3 ea $1,237.32 $3,712 Door contact 2 ea $157.65 $315 Conduit, 3/4" emt 600 lf $12.98 $7,791 Access control cable 720 lf $1.90 $1,368 Security System Fire alarm system 7,050 sf $5.75 $40,538 Total - Electrical $401,068 Prepared by Page 17 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Sitework Prepared by Page 18 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Total Cost / SF 1 General Requirements (Incl. Below) 2 Sitework $747,608 $29.73 3 Concrete 4 Masonry 5 Metals 6 Wood & Plastics 7 Thermal & Moisture 8 Doors & Windows 9 Finishes 10 Specialties 11 Equipment 12 Furnishings 13 Special Construction 14 Conveying 15 Mechanical 16 Electrical Subtotal $747,608 $29.73 General Conditions 15.25%$114,010 $4.53 Subtotal $861,619 $34.26 Bonds & Insurance 2.00%$17,232 $0.69 Subtotal $878,851 $34.94 Contractor's Fee 8.00%$70,308 $2.80 Subtotal $949,159 $37.74 Design Contingency 15.00%$142,374 $5.66 Subtotal $1,091,533 $43.40 Escalation to MOC, 05/31/19 4.02%$43,852 $1.74 TOTAL ESTIMATED CONSTRUCTION COST $1,135,385 $45.14 Total Area:25,150 SF SUMMARY - SITEWORK Prepared by Page 19 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - SITEWORK 2 Sitework Site Clearance / Demolition Structure Demolition Demo utility shed, 25sf 1 ls $950.00 $950 Demo shed building, 110sf 1 ls $1,500.00 $1,500 Demo two-story storage building 1,600 sf $10.00 $16,000 Demo light pole 1 ea $2,500.00 $2,500 Demo gas meter 1 ea $500.00 $500 Demo diesel pump 1 ea $500.00 $500 Demo area drain 5 ea $250.00 $1,250 Demo curb 606 lf $10.00 $6,060 Demo chain-link fence and footings 500 lf $15.00 $7,500 Earthwork / Grading Mobilization 1 ea $30,000.00 $30,000 Field staking / layout 25,150 sf $0.50 $12,575 Fine grading 25,150 sf $0.80 $20,120 Erosion control, SWPP 25,150 sf $0.25 $6,288 Site Paving AC Paving No Work Anticipated Concrete Ramps + Landings Concrete paving, parking lot 6,839 sf $15.00 $102,585 Concrete paving, sidewalk 910 sf $15.00 $13,650 Epoxy dowels, connect new to existing concrete 303 ea $55.00 $16,665 Ramped opening 3 ea $1,650.00 $4,950 Truncated domes 28 sf $35.00 $980 Concrete Curbs Concrete curb, 4"121 lf $30.00 $3,630 Concrete curb, 6"641 lf $35.00 $22,435 Connect to existing curb 2 ea $1,500.00 $3,000 Parking Lot Striping / Signage Parking stall, standard 27 ea $45.00 $1,215 Parking stall, handicap 1 ea $130.00 $130 Motorcycle stall, standard 4 ea $35.00 $140 Hatched striping 150 sf $7.25 $1,088 Fencing Steel fence w / supports incl. footings, 6'45 lf $240.00 $10,800 Steel gate, 6', single 1 ea $5,000.00 $5,000 Chain-link fence gate, 6', single 1 ea $2,500.00 $2,500 Vehicle gate, 30', automatic 1 ea $25,000.00 $25,000 Site Structures Trash Enclosure Slab on grade 45 sf $30.00 $1,350 Concrete footing 42 lf $125.00 $5,250 CMU, 10'420 sf $50.00 $21,000 Gate, double 1 ea $6,000.00 $6,000 Shed, 10' x 24' Slab on grade 240 sf $30.00 $7,200 Concrete footing 68 lf $125.00 $8,500 CMU, 12'816 sf $50.00 $40,800 Prepared by Page 20 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - SITEWORK Gate, double, allow 1 ea $6,000.00 $6,000 Shed, 8' x 6' Slab on grade 48 sf $30.00 $1,440 Concrete footing 28 lf $125.00 $3,500 CMU, 10'280 sf $50.00 $14,000 Gate, double, allow 1 ea $6,000.00 $6,000 Covered Equipment Shed, 28' x 24' Slab on grade 672 sf $30.00 $20,160 Concrete footing 104 lf $125.00 $13,000 CMU, 12'1,248 sf $50.00 $62,400 Roof framing, allow 672 sf $25.00 $16,800 Metal roofing 672 sf $15.50 $10,416 Gate, double, allow 1 ea $6,000.00 $6,000 Miscellaneous Materials storage, CMU walls, 3' high 270 sf $45.00 $12,150 Materials storage, CMU wall footing 90 lf $125.00 $11,250 Awnings - overhangs above exterior door 90 sf $90.00 $8,100 Equipment pad 15 sf $45.00 $675 Site Specialties Flag pole, 25'1 ea $7,500.00 $7,500 Bollard 5 ea $650.00 $3,250 Monument sign 1 ea $15,000.00 $15,000 Landscape Planting Ground cover, 1 gal, at 2' OC 48 ea $24.00 $1,154 Ground cover, 1 gal, at 4' OC 64 ea $24.00 $1,538 Ground cover, 1 gal, at 6' OC 11 ea $24.00 $267 Shrub, 1 gal 28 ea $24.00 $672 Shrub, 5 gal 84 ea $75.00 $6,300 Vine, 5 gal 15 ea $75.00 $1,125 Mulch 1,405 sf $1.25 $1,756 Topsoil, 12"52 cy $110.00 $5,724 Trees Tree, 24" box 5 ea $450.00 $2,250 Irrigation Shrub and turf irrigation, incl. controls 2,075 sf $3.50 $7,263 Tree bubblers, allow 2 per tree 5 ea $350.00 $1,750 Bioretention Area Filter fabric 500 sf $5.00 $2,500 Drainage rock, 12"19 cy $85.00 $1,574 Topsoil, 18"28 cy $110.00 $3,056 Planting, allow 500 sf $12.00 $6,000 Perforated pipe 18 lf $45.00 $810 Cleanout 1 ea $1,150.00 $1,150 Utilities Fire Water Fire hydrant / FD connection 1 ea $6,500.00 $6,500 Sanitary Sewer Sanitary sewer line, 4"47 lf $100.00 $4,700 Area drain 1 ea $1,150.00 $1,150 Prepared by Page 21 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 Element Quantity Unit Unit Cost Total DETAIL ELEMENTS - SITEWORK Connect to existing 1 ea $3,500.00 $3,500 Storm Water Valley gutter, 3'27 lf $75.00 $2,025 Connect to existing 1 ea $5,000.00 $5,000 Site Electrical Distribution Equipment Main switchboard, 600 amp, 240/120v, 3ph, 4w, 65kAIC 1 ea $38,998.88 $38,999 600A 2P breaker, molded case 1 ea $4,302.16 $4,302 PowerLogic energy and power quality meter 1 ea $7,641.23 $7,641 Conduit, 2 1/2" emt 20 lf $41.63 $833 Copper wire, #2 thhn 12 lf $5.14 $62 Copper wire, #350 thhn 36 lf $21.03 $757 Total - Sitework $747,608 Prepared by Page 22 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 APPENDIX 1 - APPROACH & METHODOLOGY Basis of Estimate - Midpeninsula Regional Open Space District, South Area Facility - Construction Documents - Existing Building Photos Estimate Format A component cost classification format has been used for the preparation of this estimate. It classifies costs by building system / element. Cost Mark Ups The following % mark ups have been included in each design option: - General Conditions (15.25% on direct costs) - Bonds & Insurance (2.00% compound) - Contractor's Fee (8.00% compound) - Design Contingency (15.00% compound) - Escalation to MOC, 05/31/19 (4.02% compound) Escalation All subcontract prices herein are reflective of current bid prices. Escalation has been included on the summary level to the stated mid point of construction. Design Contingency An allowance of 10% for undeveloped design details has been included in this estimate. As the design of each system is further developed, details which historically increase cost become apparent and must be incorporated into the estimate while decreasing the % burden. Construction Contingency It is prudent for all program budgets to include an allowance for change orders which occur during the construction phase. These change orders normally increase the cost of the project. It is recommended that a 10% construction contingency is carried in this respect. This cost is not included within the estimate. Construction Schedule Costs included herein have been based upon a construction period of 6 months. Any costs for excessive overtime to meet accelerated schedule milestone dates are not included in this estimate. Method of Procurement The estimate is based on a design, bid, build. Bid Conditions This estimate has been based upon competitive bid situations (minimum of 3 bidders) for all items of subcontracted work. Basis For Quantities Wherever possible, this estimate has been based upon the actual measurement of different items of work. For the remaining items, parametric measurements were used in conjunction with other projects of a similar nature. Basis for Unit Costs Unit costs as contained herein are based on current bid prices in San Francisco Bay Area. Sub overheads and profit are included in each line item unit cost. Their overhead and profit covers each sub's cost for labor burden, materials, and equipment, sales taxes, field overhead, home office overhead, and profit. The general contractor's overhead is shown separately on the master summary. Sources for Pricing This estimate was prepared by a team of qualified cost consultants experienced in estimating construction costs at all stages of design. These consultants have used pricing data from Cumming's database for renovation construction, updated to reflect current conditions in San Francisco Bay Area. Prepared by Page 23 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 APPENDIX 1 - APPROACH & METHODOLOGY Key Exclusions The following items have been excluded from our estimate: - Project Soft Costs - Department Relocation - AV Equipment - Medium Voltage Terminations - Hazardous Materials Abatement - Temporary Storage Space - Overtime / Premium Time - Construction Contingency - Furniture - Equipment Items Affecting Cost Estimate Items which may change the estimated construction cost include, but are not limited to: - Modifications to the scope of work included in this estimate. - Unforeseen sub-surface conditions. - Restrictive technical specifications or excessive contract conditions. - Any specified item of material or product that cannot be obtained from 3 sources. - Any other non-competitive bid situations. - Bids delayed beyond the projected schedule. Statement of Probable Cost Cumming has no control over the cost of labor and materials, the general contractor's or any subcontractor's method of determining prices, or competitive bidding and market conditions. This estimate is made on the basis of the experience, qualifications, and best judgement of a professional consultant familiar with the construction industry. Cumming, however, cannot and does not guarantee that proposals, bids, or actual construction costs will not vary from this or subsequent cost estimates. Cumming's staff of professional cost consultants has prepared this estimate in accordance with generally accepted principles and practices. This staff is available to discuss its contents with any interested party. Pricing reflects probable construction costs obtainable in the project locality on the target dates specified and is a determination of fair market value for the construction of this project. The estimate is not a prediction of low bid. Pricing assumes competitive bidding for every portion of the construction work for all sub and general contractors with a range of 3 - 4 bidders for all items of work. Experience and research indicates that a fewer number of bidders may result in higher bids. Conversely, an increased number of bidders may result in more competitive bid day responses. - Upgrades to Existing Structural Frame for Increased Loading Prepared by Page 24 of 25 Attachment 2 New South Area Office Campbell, CA Project # 18-01120.00 Construction Documents 09/11/18 APPENDIX 1 - APPROACH & METHODOLOGY Recommendations Cumming recommends that the Owner and the Architect carefully review this entire document to ensure it reflects their design intent. Requests for modifications of any apparent errors or omissions to this document must be made to Cumming within ten days of receipt of this estimate. Otherwise, it will be assumed that its contents have been reviewed and accepted. If the project is over budget or there are unresolved budget issues, alternate systems / schemes should be evaluated before proceeding into further design phases. It is recommended that there are preparations of further cost estimates throughout design by Cumming to determine overall cost changes since the preparation of this preliminary estimate. These future estimates will have detailed breakdowns indicating materials by type, kind, and size, priced by their respective units of measure. Prepared by Page 25 of 25 Attachment 2 DATE: April 10, 2019 MEMO TO: Board of Directors THROUGH: Ana Ruiz, General Manager FROM: Susanna Chan, Assistant General Manager SUBJECT: BCR Public Access Vault Toilet Construction Update _____________________________________________________________________________ BACKGROUND Midpeninsula Regional Open Space District (District) has been actively implementing Phase I projects of the Bear Creek Redwoods Preserve Plan, as approved by the Board of Directors on January 25, 2017 (R- 17-15). Phase I includes the design and construction of a new parking area with a vault toilet restroom to facilitate the June 2019 public opening of the west area of the Preserve. DISCUSSION The parking area design faced many site constraints, including groundwater and surface drainage, presence of seismic faults, and protection of the surrounding cultural landscape. The original location of the vault toilet was chosen in consideration of these constraints while remaining in close proximity to the parking lot. The original location was more than 100 feet from Upper Lake as required by the County Department of Environmental Health (DEH), avoided known faults as confirmed by a geologic trench study, and was supported by the project’s cultural resources consultant. A building permit application for the restroom was first submitted to the County in November 2017. In April 2018, DEH began their review and conducted a field observation. Around May 2018, DEH notified the District that the proposed restroom location was too close to the Webb Creek Culvert, which DEH considered a water source requiring a 100-foot setback. District staff worked with the County over the next few months to seek a variance. The District was ultimately informed that a variance would only be granted if the District could demonstrate definitively that no other locations on site would work for the vault toilet location. Following this information, District staff worked with the design consultants, DEH, and the County geologist to explore alternate locations for the vault toilet, working within the same constraints of water, faults, and the cultural landscape. An alternative location was found away from the parking lot that satisfied all requirements, but further geotechnical analysis was required to verify its acceptance. In Fall 2018, another fault trench study was performed and observed by DEH and the County geologist. Verbal approval of the location was given and the design consultant was authorized to proceed. The revised design was completed in February 2019 and submitted to the County for review. See Attachment 1 for original and revised location of the vault toilet. District staff spoke with the County permit center manager on March 26, 2019 to follow up on the permit review status and emphasize the time critical nature of the permit. Staff is now working with the County to complete their review and issue a building permit so that the vault toilet can be installed prior to the June 7, 2019 ribbon-cutting event. If the restroom is not installed in time for the event, the District will locate its two-stall restroom trailer onsite along with an ADA-accessible restroom in the interim until the new vault restroom is installed. This air- conditioned restroom trailer includes flush toilets and running water sinks. ### Midpeninsula Regional Ope n Spac e District (MROSD) April 2019 Bear Creek Redwoods Open Space Preserve Parking Area Project Site Plan Revised Vault Toilet Location ATTACHMENT 1 From:Maria Soria To:Maria Soria Subject:Board Questions for 4/10/19 Agenda Date:Wednesday, April 10, 2019 3:09:02 PM Attachments:Clear Polycarbonate Transluscent Panels.PNG Good afternoon all, Below please find in blue the responses to questions submitted regarding tonight’s agenda items. Thanks, Maria Director Kishimoto Re: Item 6 south area field project This looks good. Did staff consider adding: (a) Solar tubes - an inexpensive but effective way to add natural light to interiors Staff considered the installation of solar tubes for the service bays. However, because this is a butler building, the roof cannot accommodate this type of feature. In lieu of solar tubes, we directed our consultant TMA to include clear corrugated polycarbonate translucent panels, similar to what is existing (refer to photo below). This will provide natural light to the service bay and fit with the profile of the corrugated galvanized metal panels that form the roof. These clear corrugated polycarbonate translucent panels will be installed at the service bay. Natural light will brought into the office areas via windows. (b) Solar panels which are quite cost competitive - perhaps too heavy for roof? Staff directed the consultant to investigate the installation of solar roof panels on the roof of the butler building. It was determined that the panels and their supporting structure were too heavy for the existing building structure. Increasing the loads to the existing structure would trigger a full seismic retrofit, including full replacement of beams, columns and footings. Other options available include the use of solar panel carports in the future. The City of Campbell requires a photovoltaic permit for ground- mounted solar structures. Even if the ground-mounted solar structure were to be less than 1000 square feet, and considered an accessory structure, it would require a permit Maria Soria, CMC Executive Assistant/Deputy District Clerk msoria@openspace.orgMidpeninsula Regional Open Space District330 Distel Circle, Los Altos, CA 94022P: (650) 691-1200 - F: (650) 691-0485 from the City. At this time we do not know what the dimensions would be. This could be pursued as a second future phase of the project. Re: Item 4 - Upper Guadalupe/Los Gatos Creek watershed funding This is of course great that the funding would be made available for Bear Creek, but wondering how the decision was made and what other high priority projects were considered and rejected? Was the Guadalupe Coyote Resource Conservation District part of the discussions? For reference, here is the One Water project sponsored by the water district on the Guadalupe/Los Gatos/Coyote Creek area and GRRCD website: https://onewaterplan.wordpress.com/watersheds/guadalupe-watershed/ https://www.gcrcd.org This funding was set aside to support District activities in the Upper Guadalupe and Los Gatos Creek watershed under Proposition 68. Approval of how the funding is used requires coordination and review by the California Natural Resources Agency (CNRA). District staff worked closely with CRNA staff to identify eligible projects that the CNRA could recommend for funding. Various current or planned projects were discussed to identify best-fit projects for this funding based on location, budget, project goals, and timeline. Staff identified projects at Bear Creek Redwoods given the high priority of the Board-approved Master Plan projects, the current momentum in wrapping up Phase I work and initiating Phase II, and the insufficient amount of available funds remaining in Measure AA for Phase II projects (e.g. expansion of the trail system). The CNRA did not contact the Guadalupe Coyote Resource Conservation District to select projects for this funding. Other District projects presented during site tours that CNRA did not support include: • El Sereno acquisition from San Jose Water Company – a large percentage of the acreage lies outside the target watershed and b) arriving at a fair market value requires more negotiations and the CNRA requires state sign off on the fair market value before funds could be used. This sign off presents an added complexity that may delay the acquisition. • Potential acquisition of private property to facilitate the Highway 17 corridor – this project has a tenuous river/creek connection, and may not adhere to the California River Parkways grant guidelines. • Bear Creek Redwoods landfill cleanup – this project does not have as clear a connection to the California River Parkway guidelines.