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HomeMy Public PortalAbout2022-04-18 NEW Council Packet - Amended iPad Packets: Click to open “NOTES” NOTICE OF MEETING AND CITY COUNCIL $0(1'('AGENDA i MONDAY, APRIL 18, 2022 – Immediately Following the 6:00 P.M. First Meeting CITY COUNCIL CHAMBERS ~ JOHN G. CHRISTY MUNICIPAL BUILDING ~ 320 E. MCCARTY STREET TO JOIN VIRTUALLY: https://jeffersoncity.webex.com/jeffersoncity/j.php?MTID=m770995a4b2f9b6de02813a90c8654bba CALL-IN PARTICIPATION AVAILABLE AT: 1-404-397-1516 MEETING NUMBER: 2482 390 0406 MEETING PASSWORD: 1234 SECOND MEETING – NEW CITY COUNCIL TENTATIVE AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. NOMINATIONS AND ELECTION OF PRESIDENT PRO TEMPORE – (Nominated and elected by all Council Members) 5. NOMINATIONS AND ELECTION – (Nominated and elected by all Council Members) a. Planning & Zoning Representative (which shall serve interchangeably as Board of Adjustment Alternate) b. Board of Adjustment Representative (which shall serve interchangeably as Planning and Zoning Alternate) 6. APPOINTMENTS BY THE MAYOR a. 2022-2023 Standing Council Committee Appointments: i. Administration Committee ii. Annexation Committee (Committee of the Whole) iii. Finance Committee iv. Public Safety Committee v. Public Works & Planning Committee b. Appointments to CAMPO Board c. 2022-2023 Board or Commission Liaison Appointments 7. MISCELLANEOUS AGENDA ITEMS City Council Agenda – April 18, 2022 SECOND MEETING – NEW CITY COUNCIL ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 2 8. PUBLIC HEARINGS 9. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS 10. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF a. Council Committee Meetings (Check www.jeffersoncitymo.gov meeting calendar for dates, times locations, and agendas): i. Administration ii. Finance iii. Public Safety iv. Public Works & Planning 11. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE 12. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS (All individuals will be limited to 5 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 13. CONSENT AGENDA 14. BILLS INTRODUCED a. 2022-001 Authorizing the Vacation of Various Sanitary Sewer Easements on Property Addressed as 2106 Jefferson St. (Fitzwater) Staff: Matt Morasch b. 2022-002 Authorizing the Vacation of Sanitary Sewer Easements on Property Addressed as 3031 and 3101 South Ten Mile Dr. (Fitzwater) Staff: Matt Morasch c. 2022-003 Authorizing a $141,140 Engineering Design Contract with Engineering Surveys and Services for the Ohio Street Bridge Project (Fitzwater) Staff: Matt Morasch 15. RESOLUTIONS 16. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS – (All individuals will be limited to 3 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 17. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS 18. NEW BUSINESS a. Approval of 2022-2023 City Council Meeting Schedule b. Proposed Plan for E. Capitol Ave. Redevelopment Project 19. UNFINISHED BUSINESS 20. SUBCOMMITTEE MEETINGS – Administration, Annexation, Finance, Public Safety, Public Works & Planning City Council Agenda – April 18, 2022 SECOND MEETING – NEW CITY COUNCIL ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 3 a. Call to Order b. Election of Chair c. Election of Vice-Chair d. Adjournment 21. CLOSED SESION a. Go into Closed Session – Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, the Chair will entertain a motion to go into Closed Session to discuss the following: i. Attorney-Client Privileged Communications [Sec. 610.021(1)] , and ii. Real Estate [Sec. 610.021(2)] 22. ADJOURNMENT i Individuals should contact the ADA Coordinator at (573) 634 -6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Revised 4/14/2022 1:00 PM 2022 - 2023 COUNCIL STANDING COMMITTEES President Pro Tempore: _____________ ADMINISTRATION Councilmember Ward 1. Deeken 1 2. Ward (Vice-chair) 2 3. Wiseman (Chair) 3 4. Fitzwater 4 5. Hensley 5 ANNEXATION 1. All Ten Council Members – (Kemna - Chair) FINANCE Councilmember Ward 1. Kemna 1 2. Lester 2 3. Wiseman (Vice-Chair) 3 4. Spicer 4 5. Hensley (Chair) 5 PUBLIC SAFETY Councilmember Ward 1. Deeken 1 2. Ward (Vice-Chair) 2 3. Spencer 3 4. Spicer 4 5. Schreiber (Chair) 5 PUBLIC WORKS & PLANNING Councilmember Ward 1. Kemna (Vice-Chair) 1 2. Lester 2 3. Spencer 3 4. Fitzwater (Chair) 4 5. Schreiber 5 CAMPO (Capital Area Metropolitan Planning Organization (Four Liaisons Needed) - Fitzwater - Hensley - Deeken - Lester PLANNING & ZONING* Lester (Wiseman as Alternative) *Elected by Full Council BOARD OF ADJUSTMENT* Wiseman (Lester as Alternative) *Elected by Full Council Revised 4/14/2022 1:00 PM 2022-2023 Board or Commission Liaison Appointments Board or Commission Liaison(s) *Appointed Airport Advisory Committee Fitzwater Building Construction Code Review Committee Deeken Chamber Economic Development: • Site Development Review Board Kemna • Transportation Committee Fitzwater Cemetery Resources Board Schreiber Convention & Visitor’s Bureau (CVB) Schreiber Cultural Arts Commission Ward Electrical Examiners & Review Board Fitzwater Environmental Quality Commission Spencer Historic Preservation Commission Ward Housing Authority Lester Human Relations Commission Ward Industrial Authority Deeken MSP Community Partners Schreiber (Chair) Fitzwater Lester Deeken Parks & Recreation Commission Kemna Plumbing Examiners & Review Board Fitzwater Public Transit Advisory Committee Hensley Tax Increment Finance (TIF) Commission Fitzwater Transportation & Traffic Commission Wiseman USS Jefferson City Submarine Committee Kemna MEMBERSHIP ON EXTERNAL BOARDS Cole County Citizens’ Corps Fitzwater Heartland Port Authority Hensley (appointed Oct 2021) Salute to America Foundation Wiseman BILL SUMMARY BILL NO: 2022-001 SPONSOR: Councilmember Fitzwater SUBJECT: Vacation of Various Sanitary Sewer Easements on Property Addressed as 21 06 Jefferson Street DATE INTRODUCED: April18, 2022 Staff Recommendation: Approve. Summary: When approved this item will authorize the vacation of sanitary sewer easements on the property addressed as 2106 Jefferson Street , in the City of Jefferson, Missouri. Origin of Request: City of Jefferson Sewer Division Department Responsible: Public Works PERSON RESPONSIBLE: MATTHEW J. MORASCH, P.E./Eric Seaman, P.E. Background Information: Various sanitary sewer easements have been found to be unnecessary within the property at 2106 Jefferson Street as a result of the demolition and reconfiguration of structures on the site. New private laterals have been constructed replacing what had been sewer mains within the property. This vacation will also relinquish a sewer easement near Southridge and Red Oak Drives, which does not contain a sewer line. A new sewer main easement for the newly constructed sewer has been granted to the City of Jefferson. When this vacation is approved, the City will have less sewer infrastructure to maintain than it did previously. Fiscal Information: The cost of this action will equal the recording fee. BILL NO . 2022-001 SPONSORED BY Councilmember Fitzwater ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , VACATING AND DISCONTINUING VARIOUS SANITARY SEWER EASEMENTS ON THE PROPERTY ADDRESSED AS 2106 JEFFERSON STREET, IN THE CITY OF JEFFERSON, MISSOURI. WHEREAS, it has been shown to the Council of the City of Jefferson , Missouri, that the owners of 2106 Jefferson Street in the City , have petit ioned the City Council to vacate various sanitary sewer easements ; and WHEREAS , it has further been shown that it would not inconvenience the publ ic or the citizens of the City to discontinue the sanitary sewer easements for public use as described in Section 1 of this Ordinance . NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS : Section 1. The Council of the City of Jefferson, Missouri, hereby declares it necessary , reasonable and proper to discontinue sanitary sewer easements in the areas described as portions of property addressed as 2106 Jefferson Street in the City of Jefferson , Missouri and forever vacate the following described sanitary sewer easement in said City: See attached discriptions . Section .f.. The statutory right of reversion in the owners of the abutti ng property is hereby confirmed , as is provided by the laws of the State of Missou ri, and the Mayor and the Clerk of the City are hereby authorized to execute al l necessary instruments required to confirm the reversionary rights of the owners of property abutting on the area vacated, as described in Section 1 of this ordinance, in the right-of-way vacated. Section ~. This Ordinance shall take effect and be in full force from and after its passage . PASSED __________________ __ APPROVED ________________ __ Presiding Officer Mayor Carrie Tergin ATIEST: APPROVED AS TO FORM : City Clerk 311-408 A strip of land 10.00 feet of even width across a part of a tract of land conveyed to Central Electric Power Co-op, a corporation per Deed of Record in Book 181, Page 409, Cole County Recorder's Office also, being a part of the Southeast Quarter of the Northeast Quarter of Section 23, Township 44, Range 12, in the City of Jefferson, County of Cole, Missouri, the centerline of said 10.0 foot strip of land being more particularly described as follows: Beginning at a point on the southerly line of a tract of land conveyed to Central Electric Co-op, described above, and the northerly line of a tract of land conveyed to Ralph H. Linden busch and wife per deed of record in Book 217, Page 310, Cole County Recorder's Office, said point being 34.0 feet east ofthe northwesterly corner thereof; thence North 51 degrees, 10 minutes, 34 seconds East, 28.0 feet, more or less, to the point of termination of this description. 311-410 A strip of land 10. DO feet of even width, across a part of a tract of land conveyed to Ralph H. Linden busch and wife, per Deed of Record in Book 217, Page 310, Cole County Recorder's Office also, being a part of the Southeast Quarter of the Northeast Quarter of Section 23, Township 44 North, Range 12 West, in the City of Jefferson, County of Cole, Missouri, the centerline of said 10.0 foot strip of land being more particularly described as follows: Beginning at a point on the southerly line of a tract of land conveyed to Ralph H. Linden busch and wife described above, said point being 13. 50 feet, more or less, east of the most south westerly corner thereof; thence north 51 degrees, 10 minutes, 34 seconds East, 165.50 feet, more or less, to a point on the northerly line of said tract said point being 34.0 feet, more or less, east of the most northwesterly corner thereof, and the point of termination of this description. 244-252 A strip of land 10 feet of even width, in the southeast quarter of the northeast quarter of Section 23, Township 44, Range 12., in the City of Jefferson, County of Cole, Missouri, the centerline of said 10 foot strip being more particularly described as follows: From the southeast corner of the northeast quarter of said Section 23, thence north along the section line, 1372.47 feet; thence west parallel with the north line of said section 187.6 feet to the southerly right-of-way line of Cole County Route "C"; thence southwesterly along said southerly right-of-way line, 130 feet; thence south r 12' west, 125 feet to the beginning point of this description; thence 87" 0' right, 100 feet to the termination of this description. 244-254 A strip of land 10 feet of even width, in the southeast quarter of the northeast quarter of Section 23, Township 44, Range 12, in the City of Jefferson, County of Cole, Missouri, the centerline of said 10 foot strip being more particularly described as follows: From the southeast corner of the northeast quarter of said Section 23, thence north along the section Hne 1372.47 feet; thence west parallel with the north line of said Section 187.6 feet to the southerly right-of-way line of Cole County Route "C", thence southwesterly along said southerly right-of-way line 130 feet; thence south 7 degrees 12 minutes west, 125 feet, to the beginning point ofthis description, thence 93 degrees 0 minutes left, 15 feet to the termination ofthis description. 244-255 A strip of land 10 feet of even width in the southeast quarter of the northeast quarter of Section 23, Township 44, Range 12, in the City of Jefferson, County of Cole, Missouri, the centerline of said 10 foot strip being more particularly described as follows: From the southeast corner of the northeast quarter of said Section 23; thence north along the section line, 1372,.47 feet; thence west parallel with the north line of said section, 187.6 feet to the southerly right-of-way line of Cole County Route "C"; thence southwesterly along said southerly right-of-way line, 293.4 feet; thence south 2 degrees 11 minutes east, 95 feet to the beginning point ofthis description; thence 94 degrees 30 minutes left, 60 feet to the termination of this description. 1 inch = 30 Feet 15 30 60 90 ( Graphic Seale -Feet ) ____ \_ __________ --~ ..... -------------__ :; ____ _ VACATION OF EASEMENTS BK. 311, FG408, BK. 311, PG-410 1 inch = 30 Feet 15 30 eo 90 ( Graphic Scale -Feet ) Rodrigo &: Alico D. Guillen 2013 Southridae Dr. Sk-702, pg.:055 P.S. ~io-uoe A~ I T0.812.81 FL=8D7.91 I c:.::=:::,:='rl -----I I N:S Development 1 i:: Corp~:~Gary ,' f 2016 Red Ook Dr. I f lot 18 I I Ook Leof l=s See. 1 Bk-500, pg-447 // I VACATION OF EASEMENTS BK. 244, PG 255, BK. 244, PG-252, BK. 244, PG-254 PRINTS ISSUED 11/3/2020 REVISIONS: ?atm:k P. Kremer. ?E-Engineer MD# PE-2012018094 w > C/) !-a: t-<( 0:::: ::::l z w 0 w c.. CJJ CJJ ~ 0 ~-~ 0 w () w~~ WI- C/)t-0:::: O::z 1-::::l <( _ w cnO wco ~ Z(.) 0 Ow LLJ: c.. CJJ_; e:::o ox () l±:o zW 0:::: LL. -w>-!--,1- 0 () coO w S:z t--I NO w CJJ <( -I 0:: w u <( LL. <( 0:::: LL. !-w > z ...., w () CMPS J08 No. 98-28BS DRN. BY: CKD. BY: PPK RMB SCALE: AS INDlCATED SHEET TI1'LE EASEMENT VACATION EXHIBIT SHEET NUMBER 1 OF 1 SHEETS APPLICATION FOR VACATION OF RIGHT-OF-WAY/ALLEY/EASEMENT PUBLIC WORKS & PLANNING COMMITTEE Citv of Jefferson -Department of Public Works 320 East McCarty Street, Jefferson City, Missouri 65101 Phone (573) 634-6410 Fax (573) 634-6562 Date of application:_----!J~u~n~e-=2=-"'9~20~2""0'-------------- We, the undersigned property owners, hereby petition the City Council to vacate the following right-of-way/alley/easement: See attached description and exhibits. (Attach legal description of property to be vacated) PRINTED NAME SIGNATURE ADDRESS OF PROPERTY MAILING ADDRESS PHONE NO. ABUTTING VACATION Janice Coffelt Cl -Nc~ 21 06 Jefferson Street P.O. Box 269 573-761-2878 ,7"' Jefferson City, MO 65109 Jefferson City, MO 65102 Primary Contact(s)_..!..P~a'-'!tr.!.::ic~k.!..K~re~m~er~------------------------------------------ Address: 2500 East McCarty Street. Jefferson Citv. MO 65101 Telephone Number(s),_.:>t_5~73"'---"'6""'34:o:.-_,3""'4""55"'------------------------------------------­ Fee for submitting requests for vacation of easements or rights-otway as per Appendix Y of the City Code $136 (June ;m,_ 2018) Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow 72 business hours to process the request. ...... -----------·---·------· BILL SUMMARY BILL NO: 2022-002 SPONSOR: Councilmember Fitzwater SUBJECT: Vacation of Sanitary Sewer Easements on Property Addressed as 3031 and 3101 South Ten Mile Drive DATE INTRODUCED: April 18 , 2022 DEPARTMENT DIRECTOR(S):-=---+-~74.:..=...._~--,t---=:-.------- Staff Recommendation: Approve . Summary: When approved this item will authorize the vacation of sanitary sewer easements on the properties addressed as 3031 and 3101 South Ten Mile Drive, in the City of Jefferson , Missouri. Origin of Request: Property owner Department Responsible: Public Works PERSON RESPONSIBLE: MATTHEW J . MORASCH, P.E./Eric Seaman, P.E . Background Information: Two sanitary sewer main relocation projects have occurred on the referenced properties to accommodate building expansion and redevelopment. New sewer easements have been dedicated for the new sewer main lines that were built. The new line and dedicated easement render the old lines and existing easements unnecessary . Fiscal Information: The cost of this action will equal the recording fee. BILL NO . 2022-002 SPONSORED BY Councilmember Fitzwater ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , VACATING AND DISCONTINUING VARIOUS SANITARY SEWER EASEMENTS ON THE PROPERTIES ADDRESSED AS 3031 AND 3101 SOUTH TEN MILE DRIVE , IN THE CITY OF JEFFERSON , MISSOURI. WHEREAS, it has been shown to the Council of the City of Jefferson , Missouri , that the owners of 3031 and 3101 South Ten Mile Drive in the City , have petitioned the City Council to vacate various sanitary sewer easements ; and WHEREAS , it has further been shown that it would not inconvenience the public or the citizens of the City to discontinue the sanitary sewer easements for pub lic use as described in Section 1 of this Ordinance . NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. The Council of the City of Jefferson , Missouri, hereby declares it necessary, reasonable and proper to discontinue sanitary sewer easements in the areas described as portions of properties addressed as 3031 and 3001 South Ten Mile Drive in the City of Jefferson , Missouri and forever vacate the following described sanitary sewer easements in said City : See attached descriptions . Section~· The statutory right of reversion in the owners of t he abutting property is hereby confirmed , as is provided by the laws of the State of Missouri , and the Mayor and the Clerk of the City are hereby authorized to execute all necessary instruments required to confirm the reversionary rights of the owners of property abutting on the area vacated, as described in Section 1 of this ordinance, in the right-of-way vacated. Section ~· This Ordinance shall take effect and be in full force from and after its passage . PASSED _________ __ APPROVED _________ __ Presiding Officer Mayor Carrie Tergin ATIEST: APPROVED AS TO FORM : City Clerk City# EXHIBIT A PORTION OF 15' PERMANENT SANITARY SEWER EASEMENTS TO BE VACATED (B-684. P-229 & B-684. P-230) A 15.00 foot wide strip of land across port of the Southeast Quarter of the Northwest Quarter of Section 10, Township 44 North, Range 12 West, in the City of Jefferson, Cole County, Missouri, the centerline being more particularly described as follows: From an Iron Pin on the westerly right-of-way line of Weotherhill Road, being the southeasterly corner of the property described in Book 306, page 459, Cole County Recorder's Office; thence N39'05'00"E along the westerly right-of-way line of said Weotherhill Road, being the southeasterly line of said property described in Book 306, page 459, 44.65 feet to a point on the centerline of an existing 10 foot Sanitary Sewer Easement, as described in Book 222, page 463 & Book 222, page 477; thence N8133'50"W, along the centerline of said 10 foot Sanitary Sewer Easement, 31.87 feet to the centerline of the 15 foot wide Sanitary Sewer Easement described in Book 684, page 230, Cole County Recorder's Office; thence along the centerline of said 15 foot wide Sanitary Sewer Easement described in Book 684, page 230 the following courses: S65'51 '32''w, 66.64 feet; thence N88'53'0Q"W, 90.95 feet to the POINT OF BEGINNING of the following described centerline; thence leaving the centerline of said 15 foot wide Sanitary Sewer Easement described in Book 684, page 230, N18'01'30"W, along the centerline of said 15 foot wide Sanitary Sewer Easement described in Book 684, page 229, 117.65 feet to a point on the centerline of said 1 0 foot Sanitary Sewer Easement described iri Book 222, page 463 & Book 222, page 477 and the point of termination. EXCEPT any of the above Easement Vacation that lies within the Sanitary Sewer Easement described in Book 684, page 230, Cole County Recorder's Office and the easterly connection thereof to the new Sanitary Sewer Easement to replace this Vacated Portion. TITl..E Central Missouri Professional Services, Inc ENGINEERING -SURVEYING -MATERIALS TESTING 2500 E. McCARTY Phone (573) 634-3455 JEFFERSON CITY, MISSOURI 65101 FAX (573) 634-8898 SANITARY SEWER EASEMENT TO BE VACATED SE 1/4 NW 1/4 SEC. 10, T44N, R12W NEW HORIZONS COMMUNITY SUPPORT SERVICES INC DRN. BY J.B.R. BOOK CKD. BY SHEET 1 OF 2 JOB NO. 88-296 I I I ~ , ' EXHIBIT 8 I "--..-._ ~ ~ i'. I -..........._ --.. ' (3\r. --' "".( 4ti· New Horizons 9ommunity Support -----~ -·-#.J/ (31 ./) Services Inc. '" ~ ~ './'> • 8-678, p-101 --..........._ ' :!};>; 3101 S. Ten lolile Drive -..........._ --... (31 1 0' Sanitary Sewer Easement Book 222, page 477 SE 1/4, NW 1/4 SEC. 10, T44N, R12W Book 222, page 463 "'"""'"'"" / / / / / / / W.8. Price Inc 8-306, p-459 3031 S. Ten Mile Drive ' / 5 Permanent Sanitary Exist. 10' Sanitary Sewer Easement Book 222, page 477 Sewer Easement 8-684, P-229 Jrl'8e Vacated 15' Permanent Sonita!y Sewer Easement B-684, P-230 90.95' N88"53'00"W - JBJC Properties UC 8-495, p-464 710 Weatherhill Road Book 222, page 463 Fd lp / / Central Missouri Professional Services, Inc. ENGINEERING -SURVEYING -MATERIALS TESTING 2500 E. McCARTY Phone {573) 634--3455 JEFFERSON CITY, MISSOURI 65101 FAX (573) 634--8898 lTTlE SANITARY SEWER EASEMENT TO BE VACATED SE 1/4 NW 1/4 SEC. 10, T44N, R12W FOR NEW HORIZONS COMMUNITY SUPPORT SERVICES INC J. Brian Rockwell, MO. PLS #2524 CENTRAL MISSOURI 1--------,------....-----~.----------1 PROFESSIONAL SERVICES DAlE 04/02/2020 DRN. BY J.B.R. SCALE 1" = 40' BOOK MISSOURI STATE CERllACAlE OF AUTHORITY CKD.BY SHEET 2 OF 2 JOB NO. 88-296 EXHIBIT A PORTION OF 10' PERMANENT SANITARY SEWER EASEMENTS TO BE VACATED (B-222. P-463 & B-222, P-477) A 10.00 foot wide strip of land across part of the Southeast Quarter of the Northwest Quarter of Section 10, Township 44 North, Range 12 West, in the City of Jefferson, Cole County, Missouri, the centerline being more particularly described as follows: From an Iron Pin on the westerly right-of-way line of Weatherhill Road, being the southeasterly comer of the property described in Book 306, page 459, Cole County Recorder's Office; thence N39'05'00"E, along the westerly right-of-way line of said Weatherhill Road, being the southeasterly line of said property described in Book 306, page 459, 44.65 feet to a point on the centerline of an existing 1 0 foot Sanitary Sewer Easement described in Book 222, page 463 & Book 222, page 477; thence N87'33'50"W, along the centerline of said 10 foot Sanitary Sewer Easement described in Book 222, page 463 & Book 222, page 477, 31.87 feet to the POINT OF BEGINNING for this Centerline; thence N65'20'11 "W, along the centerline of said 1 0 foot Sanitary Sewer Easement, 244.23 feet to the point of termination. EXCEPT any of the above Easement Vacation that lies within the Sanitary Sewer Easement described in Book 684, page 230, Cole County Recorder's Office and the easterly connection thereof. FOR SANITARY SEWER EASEMENT TO BE VACATED SE 1/4 NW 1/4 SEC. 10, T44N, R12W NEW HORIZONS COMMUNITY SUPPORT SERVICES INC J. Brian Rockwell, MO. PlS #2524 CENTRAl MISSOURI 1-------,--------,-------..,.---------f PROFESSIONAL SERVICES DATE 04/02/2020 DRN. BY J.B.R. SCALE 1" = 40' BOOK MISSOURI STATE CERTIFICATE ._R __ EV-. -...!.-...!.--+-_,_.;..;.,.:.;__,_+-SH_EET_:_1_.:...:0F_2--If...:JOB~NO-. -8-8---2-9-6---1 OF AUTHORITY #000355 DATE CKD. BY \ I I \ \ I ~', I '-...----.._ ~ ~ i'. 1 , -.... e.Q -... ...... .At;· EXHIBIT B New Horizons ~ommunity Support -------~ -·~'.l} 8 /) Services Inc. ..._ _ ~ './"' • B-678, p-101 .._ -....__ -.... :/J>; 3101 S. Ten Mile Drive -............ -.... 8 Exist. 1 0' Sanitoty Sewer Easement Book 222, page 4n Book 222, page 463 I / / - SE 1/4, NW 1/4 SEC. 10, T44N, R12W ', ~/ / / / / / W.B. Price Inc B-306, p-459 3031 S. Ten t.lUe Drive \ \ < // 10' Sanitary Sewer Easement Book 222, page 477 Book 222, page 463 \ \ '~\ 15' Perm9rf~nt \ \ .~ sewer To Be Vacated Exist. 1 0' Sanitary Sewer En,..,n\l!nt-. Book 222, page 477 Book 222, page 463 \ / B-684, P-229 \ '-..n / / / " \J / " " J. I 15' Permanent Sanitary Sewer Easement B-684, P-230 90.95' ~>~ ~~-N88'53'00"W - JBJC Properties LLC 8-495, p-464 71 0 Weatherhill Road / [jCentral Missouri Professional Services, Inc. ENGINEERING -SURVEYING -MATERIALS TESTING 2500 E. McCARTY Phone (573) 634-3455 JEFFERSON CITY, MISSOURI 65101 FAX (573) 634-8898 SANITARY SEWER EASEMENT TO BE VACATED SE 1/4 NW 1/4 SEC. 10, T44N, R12W NEW HORIZONS COMMUNITY SUPPORT SERVICES INC DRN. BY J.B.R. SCALE 1" = 40' BOOK CKD. BY SHEET 2 OF 2 JOB NO. 88-296 APPLICATION FOR VACATION OF RIGHT -OF-WAY/ALLEY/EASEMENT PUBLIC WORKS & PLANNING COMMITTEE Citv of Jefferson -Department of Public Works !20 East McCarty Street, Jefferson City, Missouri 65101 Phone (573) 634-6410 Fax (573) 634-6562 · Date of application: ____ _....:..../..z./___.:_1_2__:_/_2_0.::....:..../8~·:..__ ___ _ We, the undersigned property owners, hereby petition the City Council to vacate the following right-of-way/alley/easement: See Attached Exhibit A and B (Attach legal description of property to be vacated) PRfl'li.TED NAME AOBiiE8B~O'f 'PRGPERTY AB011ifi!IG?\1ACJtT~ PHONE NO. Primary Contact(s), ______________________________________________ _ Address:. _________________________________________________________________________ __ Telephone Number(s) ______________________________________________________________________ _ F£!e for submitting reguests for vacation of easements .2! rights-of-way as per Appensti.x y 2f the City Code $133 (June ag. 2.Q1 5) Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. VACATION ROW form 071715 Revised June 30,2015 BILL SUMMARY BILL NO: 2022-003 SPONSOR: Councilmember Fitzwater SUBJECT: An Engineering Design Contract with Engineering Surveys and Services for the Ohio Street Bridge, Project No. 32174, RFQ No. 4018 DATE INTRODUCED: April 18, 2022 Staff Recommendation: Approve . Summary: When approved this bill will authorize a contract with Engineering Surveys and Services in the amount of $141 ,140.00 for the design of the Ohio Street Bridge. Origin of Request: City Staff Department Responsible: Public Works PERSON RESPONSIBLE: MATTHEW J . MORASCH , P.E./David Bange , P.E . Background Information: At the time of its last inspection , the Oh io Street Bridge was closed to vehicular traffic after its load rating was reduced, and it remains c losed today . At the January Public Works and Planning Committee meeting the committee directed Staff to look into the replacement of this bridge . To that end , an RFQ was sent out and Engineering Surveys and Services was selected for the design of this project and we are now looking to enter into a contract with them. Funding for the des ign of the bridge is proposed to be taken from the monies remaining in the contingency category of Sa les Tax G. Fiscal Information : I Account I Available ·Required Remaining I 45-99 0-578063 I $166 ,153 .22 $141 ,140 .00 $25,013 .22 BILL NO. 2022-003 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ENGINEERING SURVEYS AND SERVICES, IN THE AMOUNT OF $141,140.00 FOR THE OHIO STREET BRIDGE PROJECT. WHEREAS, Engineering Surveys and Services has been selected as the firm best qualified to provide professional services related to the Ohio Street Bridge project. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1 . Engineering Surveys and Services is hereby approved as the best qualified firm to provide professional services and its proposal is hereby accepted . Section ~-The Mayor and City Clerk are hereby authorized to execute an agreement with Engineering Surveys and Services for the Ohio Street Bridge project. Section ~-The agreement shall be substantia lly the same in form and content as that agreement attached hereto as Exhibit A. Section 1_. This Ordinance shall be in full force and effect from and after the date of it s passage and approval. Passed : ---------------------Approved : ____________________ _ Presiding Officer Mayor Carrie Tergin ATTEST : APPROVED AS TO FORM : City Clerk City A~--- FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid RF SQ4018 -Ohio Stree t Bridge Proj ect Public Works -Opened February 10 , 2022 RECOMMENDATION: Staff recommends the award of the request for qualifications RFSQ40 18 for the Ohio Bridge Project (desi gn and construction services to rep lace the Ohio Street bridge over Wears Creek an d improvements t o the brid ge approaches) to Engineering Surveys and Serv ices of Jefferson City, MO. This bid was evaluate d by Public Work's staff and was awarded to the most quali fied vendor. The contr act amount is for $141,140.00. BIDS RECEIVED: Engineering Surveys and Services, J efferson City, MO Bartlett and West, Jefferso n C i ty, MO CFS Engin eers, Jefferson City, MO This bid was posted on B o nfire . Bid notification s we re sent to 1,747 vendors ofwhi ch 10 were recommended vendors by t h e D e partment. FISCAL N OTE: Expend ed or Acco unt Nu mb er Descri ption FY 2022 Encumbered Bid Amo unt Balance Budget Am ou nt Contingency-Sales Tax G Funds-Capita l 45-990-578063 * Improvements $166,153.22 $0 $141,140.00 $25,013.22 Bid Total $141,140 .00 *A new account number w ill be created upon approval of the contract for this specific project. ATTACH MENTS-SUPPORTING DOCUMENTA TION Signarure: ~ti . a ~~4 '--.- mch mg Agent 11 22 From: To: Subject: Date: Leigh Ann, Bange Dayjd Corrjgan Lejgh Ann Ohio Street Bridge RFQ Thursday, February 17, 2022 9:04:47 AM Our Committee met and discussed the three submittals that we received. I have scored the three responses in Bonfire based on the consensus that was reached at that meeting. We believe that ES&S would be best suited for this project. Since this is a new process I am not sure what the next step should be but we would like to move begin the development of the scope and fee with ES&S when we reach that point. Thanks. David Bange, P .E. City Engineer City of Jefferson 320 E. McCarty Street Jefferson City, MO 65101 Phone(573)634-6433 .l ft.}• E l\S 0 N RFSQ4018-01/22-Ohio Street Bridge Project Scoring Summary Active Submissions 1 T t 1 l T h : 1 Capactty and l Past Record of · 1 ! Experience and I . I · · • 1 ° a ! ec ntca Ca ability P f I I Competence p ~ -·----·-------1-----·--------1--·--~------- Supplier . I /100 pts I /40 pts .•_. . I /30 pts p Engineering Surveys & Services Bartlett & West CFS Engineers 92 91 89 36 28 36 27 35 27 Generated on Apr 11 , 2022 3:30 PM COT -Leigh Ann Corrigan Page 1 of 1 28 28 27 CITY OF JEFFERSON CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and Engineering Surveys and Services, hereinafter referred to as "Contractor". WITNESSETH: THAT WHEREAS, the City desires to engage the Contractor to render certain services for the design of the Ohio Street bridge and related improvements, hereinafter described in Exhibit A. WHEREAS, Contractor has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Contractor for the performance of services by the Contractor. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Contractor as follows: 1. Scope of Services. Contractor agrees to provide all supervision, labor, tools, equipment, materials and supplies for the design of the Ohio Street bridge and related improvements, as set forth in Exhibit A. In the event of a conflict between this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail. 2. Payment. The City hereby agrees to pay Contractor for the work done pursuant to this contract according to the payment schedule set forth in the contract documents upon acceptance of said work by an Agent of the City of Jefferson's Public Works Department and in accordance with the rates and/or amounts stated in the bid of Contractor, which are by reference made a part hereof. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. No change in compensation shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. The total amount for services rendered under this contract shall not exceed One Hundred Forty-One Thousand One Hundred Forty Dollars and Zero Cents ($141, 140.00). 3. Term. This contract shall commence on the date last executed by a party as indicated below. The Contractor shall perform professional services for the design of the Ohio Street bridge and related improvements, as set forth in Exhibit A, within four hundred twenty-five (425) calendar days from the date last executed by a party as indicated below. 4. Additional Services. The City may add to Contractor services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 2 hereof. The Contractor shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and approved by the City and shall be accepted and countersigned by the Contractor or its agreed representatives. 5. Personnel to be Provided. The Contractor represents that Contractor has or will secure at its expense all personnel required to perform the services called for under this contract by the Contractor. Such personnel shall not be employees of or 2 have any contractual relationship with the City except as employees of the Contractor. All of the services required hereunder will be performed by the Contractor or under the Contractor's direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted except as provided in Exhibit A without the written approval of the City. 6. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 7. Independent Contractor. The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor or any of its employees as agents or employees of the City. 8. Benefits not Available. The Contractor shall not be entitled to any of the benefits established for the employees of the City and shall not be covered by the Workmen's Compensation Program of the City. 9. Nondiscrimination. The Contractor agrees in the performance of the contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 10. Illegal Immigration. Prior to commencement of the work: a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. c. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall provide proof of citizenship or lawful presence of the owner. 11. Notice to Proceed. The services of the Contractor shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A. 12. Termination. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the 3 effective day of such termination. The City reserves the right to terminate this contract for convenience by giving at least fourteen (14) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City, provide Contractor shall be entitled to payment for all work completed by Contractor through the date of termination. The Contractor may with cause terminate this contract upon 30 days prior written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor. 13. Waiver of Breach. Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 14. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney's fees, expenses and costs. 15. Severability. If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Assignment. The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee. 17. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable for the accuracy of the information furnished by the City. 18. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Contractor under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Contractor without prior written approval of the City. 4 19. Indemnity. To the fullest extent pennitted by law, the Contractor will defend, indemnify and hold hannless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting from the perfonnance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 20. Insurance. Contractor shall provide, at its sole expense, and maintain during the tenn of this agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than "A," that shall protect the Contractor, the City, and the City's officials, officers, and employees from claims which may arise from operations under this agreement, whether such operations are by the Contractor, its officers, directors, employees and agents, or any subcontractors of Contractor. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Contractor operations, products, services or use of automobiles, or construction equipment at a limit of $500,000 Each Occurrence, $3,000,000 Annual Aggregate; provided that nothing herein shall be deemed a waiver of the City's sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this section, or not renewed without 30 days advance written notice of such event being given to the City. 21. Documents. Reproducible copies of tracings and maps prepared or obtained under the tenns of this contract shall be delivered upon request to and become the property of the City upon tennination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and delivering same. 22. Books and Records. The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with this contract, and shall make such materials available at their respective offices at all reasonable times during the contract and for a period of three (3) years following completion of the contract. 23. Nonsolicitation. The Contractor warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, 5 brokerage fee, gifts, or contingent fee. 24. Delays. That the Contractor shall not be liable for delays resulting from causes beyond the reasonable control of the Contractor; that the Contractor has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Contractor be liable for indirect or consequential damages. 25. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whosoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 26. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action. 27. Notices. All notices required or permitted herein under and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: City of Jefferson Department of Law 320 East McCarty Street Jefferson City, Missouri, 6510 I If to the Contractor: Engineering Surveys and Services Attn: Chris Y ameli 802 El Dorado Drive Jefferson City, MO 65101 [Signatures to Follow on Next Page] 6 CITY OF JEFFERSON, MISSOURI ENGINEERING SURVEYS & SERVICES Carrie Tergin, Mayor Title: Date: ___ _ Date: ---- ATIEST: ATIEST: City Clerk Title: APPROVED AS TO FORM: Exhibit A Estimate or NTE 000 Proposal $ 100 Research $ 200 Survey (Topo/Boundry/AlTA) $ 210 Survey (Staking & layout) $ 220 Survey(As-Built) 230 Machine Control $ 300 Design Engineering $ 135,140.00 400 All Things lab 407 Drilling I Geo Report $ 6,000.00 $ 141,140.00 $ 74,000 KEG $ 5,300 Timberlake Notes Touk Dcsiqn Enqinoerinq Schematic Des!lln S<:oolnA w Client Preparinq Propos.:~ll ~pe of Services ConS1ruction Ooeuments TASK A DaHl Coll ection 3nd Concept Pl ans I Prchnin.::lry Site Visit 2. Design Tc.:~.m seeping meeting with City St.:11T 3, Prep:lre Meeting Minutes 4 Collect Md re\'iew :av.:1ibblc d.:1tn: 4 .1. City LIDAR. ocrial photo. GIS d:uo -l .2. Exis tinu utilit y data Total 4.3. 1\\ail.:~.blc City drnin.:1gc ca.lcubtions, floodplain HEC· RAS models, No·Rlse ccrtific:uions in the Qre.l 4 4. Pro~rt ~ Q,,ncrship lnfornl:lti on (Sec GIS) 4 5. Prep:trc Suney scope ofwod.;: for City (, Prcp:are l'rchmin:uy Concept PIJ.ns 61 Orid ge T~-pic.:tl CrOS1 Section 6 2 OH~rall plan Yiew df3\\U1SS showing project lin'Ats 6.3 Pl:tn 'iew dnm mgs showing initi.ll gr.tding limits 6 4 Profile dm\\ings sho,,ing ,·ertic3.1 :ilignm:.'Tl1 \\ith gr:wJes Md curve lengths 6 S. Prcp:lf'e pl.:1n \iew aerial photo exhibits for Interested Parties Meeti ng 6.6 Opini on of Prob:lble Construction Cost 6. 7 Desi&n te:tnt intern:>.! re\ iew 6.8 Pro Bress meeting "ith J efferson City Public Works (JCPW)st:tfl' 6 'J l'rep:lfe progress meeting minutes 6 10 Address JCPW Conuncnts 7. Public McetinHS 7.1. l)rcp:vc nil displays nnd documents needed for :m open house-style Interested PJrtil."S (W) meetin g. P~1rk Bonrd meeting, :md Pu blic Works Doard meeting. Int erested P:u1ies (:llso referenced o.s stlkeholders) include O\mcrs :md residents of proper1i es on :md :1dj::acent to the project 3nd ot her stnl..eholdcrs identified "ith the concurrence of JCPW s t:tfl' 7 2 Open House IP Mectiny 7.2 I. Prc:p:uc: dtspk1ys a.nd documents needed for meetlng. 7.2 2 Assist the: City in conducting :md nttmd :ln open houk·.S I)Ie IP ~ling. 7.3 Par\. Do:ud ~l cetinu 7.3 I. PIJn :md prcpnre dis pl3)" :u~d documents needed for nledmg 7 3 2 Assis t the City m presenting the pi~ to the P:1rk llo:1rd 7 4 Publ1c Wor-Ls :md Oc\·domc:nt Commillcc Meeting 7 4.1. Pl:tn and prepare dlspbys :u1d documents need ed for ntectmg 7.4.2 Assist th e: City in presenting the plans to the Publ1c Worl..s Uonrd 8 City Council l~ublic Bearing 8, I Prep:ve prcscntotion m.1tcri:ds for .:1 briefing to Ci ty COlu lcil describing the project develo pment to d:ue, includ ing:\ summary o f the public in\'OI\·ement process . TAS K D. l'llf:l.IMINA ilY PLANS I 0, Utility Coordmntion Mcc1 ing 10 I Prep:ue Concepl Plan Dra\\ings to be sent to utility reprcsent:ui,·es as PDFs and/or h:lrd copies. 10 2 , Conduct one (I) uttlity coordination lllee'ting IU 3 Prcp:lre meetmg minutes I I. Pu.•p:uc Prdunin~· Pl ans II I Emironmental Cle:tr:mces II 1.1 SHPO ) II I 2 USACE 404 pcmut (Assumes N::~.tion\\ide Permit II 1.3 ThreJtcned :md End.:1ngered Species II I A . FE~I.t\ Floodpl:t.in (scope :l.Ssumes City .:~.ppro,·ed No-R1.sc and C11y f-l oodplain Dcvclopmc:nt pern'At only. othc: r FEll. lA leiters ofm.1p ch:Jngc not included) 11.2 11.3 11.4. Title s heet General notes sheet Survey conlrolt><>ints and l.:1yout shl.-et Prinei le PLS t58 t 36 0 0 SurvPM PElt PE I El 95 ! s 147 Is t 36 0 0 0 0 I t t t t 0.5 0.5 I 2 2 0.5 t I 2 0.5 I • t 2 2 t 2 4 8 0 0 0 0 0 0 0.5 2 2 I t • 2 8 t 2 t6 8 0.5 t CAD Tech Field Tech 95 s 72 $ 64 0 0 2 2 2 2 4 0 2 4 1 t 2 Admin 64 0 s s s s s s $ $ $ $ $ s s $ s s $ $ s $ $ s $ $ 242.00 242.00 147.00 73.50 73.50 t47.00 294 .00 294 .00 2t7.50 291.00 481 .00 217 .50 527 .00 147.00 484 .00 95.00 962.00 760.00 217.50 464.00 95.00 527.00 1.342.00 337 .00 3,1t2.00 t 45.50 2t900 144.00 Trips ll.:S T~pic:~.l cross sections 11.6 o,em/1 Plan View Sheet 0.5 11.7. Ohr o Street Pl3n·Profde Sheet s \\lth gr::tding lirrits 0.5 II 8. Intersecti on layouts ILK. I. Side S1rec1S I I.K2. Trail crossings 11.8.3. Dri\·cw:tys 11.9. P:wemcm m.'Vking ;Uld si1!,11:1 J:!~ pbn (CrosswaJk r--t---t---f--T--f----f.----f.--4 ---+---j s•sn "ith sobr JX)\\ered be:1eon) 11.1(1 P:n erncnt dr:tin:1gc S)o'Stcm b~out :u1d profiles II II l.igluong pl:m 11 .12. Dnd ge Pl:w 11.13 Tempor:uyTrnffic Comrol per MUTCD 11.14 City of Jefferson Stand:trd Dct:lil.s 11.15. Cross sections c,·cry 50 feet nnd intcrseclions/dri' C\\ :-~ys II.J6. Fr eid rc\icw 11 .17. Oprm on of Probable Cost II.IK II 19 Design Te:un lntcmnll~ene\\ Address JCPW Comments TA SK C. Jti G II T-OF-W,\ Y rt.,~\NS 12 E:tScment Oesenpt•ons Property desc riptions :md dispb.y dr:1win~s for nil needed peml.'l.nC'nt :l.nd tempomry e:tSemcniS (c:stim."''tc 4 dcscriphons ) ·n,e Ci ty will ::1cquirc the needed e3.Scmcnts. 13 Prcp:uc R1gh t-of-W:ay P13nS 13.1. Title Sheet 13.2 Qq:r:lll Pl:\n Vie\\-Shec1 I 33 Pnrc:c l Tabul:uion 13.4. fllrul J'1rofile Sheet s '' ith c:tSemen t tu1d right -of- '':I.Y l.1bcls 13.5. prof1les 13.6. 13 7 13.8 . Fuul P."'~' eme nt drainage system byout nnd No-Rise DocumentJtion Design Te:'lm lntem;tl RC\IC'\\ Address JCPW C onuncnts T AS K D. FINA L I'LA NS, SI'ECS & ESTIMATt:S (PS .~E) I 1-t Prep:uc F1nll Plans (Afier rig_ht Of\\a)/cascmcnts :~.re ::1cquncd) 1.1 I Title sheet 14 2 General notes sheet I~ 3 QuJ.niiiY sheets 14 .4 Suncy comrol poims :md b you1 sheet 14.5. Typical cross sections 14.6. 0 \cr:tll Pl:~.n View Sheet 14. 7. JlJan-Pr ofile Sheets ''ith gr:Kiing hnuts 14 8 Spccml in tersection b) out sheds 14 9 Pa,cmentjomt plan 14.10 Pa\emcnt n'l.'lfking and srgnage pbn (Crosswllk sign mth solar po\\Cred beacon) 14 .11. Jla,ement drain:tgc sys tem In~ out nnd profiles 14 .12. Rct:timng wall plans 14.12.1 Loc:uion design :uul profiles 14.12.2. S tructural details 14.13 . L1ghtmg pl.m 14.14. Ondge l'bns 14.15 TempomryTr:UficCo ntrol per M UTCD 14 16 Eros ten C'o n1rol D nm mgs an dct:trls 1-1.17 C rt) of Jefferson St:md:ud Oct:trl s I ~.IK Crou sechons c,·c~' 50 f«t :tnd mtcrsccttons/dri ' cw.ays l .J.I'J. FieltlHc,icw 14.20. Send Final Pl:m POFs to utihty rcprcscnt:tii\'CS for coordination 1.J 21 Op1mon of ))rob:J.ble Cost and 01d Form 14.22. Tedtruc.ll specs~ specLl lJHO\lSIOns 14.23. Desrgn Te!\m l nt em!ll Rc' rew 14.2-1 Address JCPW Comments 12 0.5 05 05 12 0 .5 0.5 0.5 0.5 05 05 0 5 0 ,5 291.00 2 17.50 361.50 962.00 962.00 772.00 1,342 ,00 1.630.00 <:18.00 876.00 <35.00 <35.00 8 70.00 484.00 527.00 588.00 1,5«.00 962.00 1.728.00 294.00 962 .00 109 .50 36.00 1,391.00 36.00 109.50 145 .50 625 .00 1,486.00 312.50 217 .50 29 1.00 294 .00 294 .00 484 .00 219.00 1'5.50 72 .00 217 .50 95.00 95.00 527.00 1.3-48.00 588.00 962.00 W:ltor Quality Documcnt1 SWPPP Hydt:aufic Rcpcwt Elosion and Sediment Conrrol Oesig'l (lypeln••<itlonali<cm )r~]~~~~~~~[~[~[~~~~]~~~-05 (type in additional item) (tYPe in addllonaJ item) (type in add tiona! item) (type in additional item) 833.50 Outside Oo.slQn Team Coordination Bridge OcsiWl by Kas kaskia Site UQhting Landscape Oesi~ Total 0 Bidding ProC\Il!!!!lfll Soec:ifications. Contract Documents Pte bid meetin~ Ou~ons. Addenda. etc. Bid Comparision and Bid T abuJa!3on, R Altend Bid ()pcninR ecommcnd Award (type in ad(ftional ilcm) (type in addtlonlllllcml (type in ad(ftional it em) Total 0 Construction Admini,tration Pte-Construction Meeting Shop Orev.inQS Celeetrieal) Shop Ora\'AAQS (&tructural) Shop OraWnps {sewef) Shop Orav.inps (plumbinQ) etabons Construction Questions I OraWnn lntercx Ens;neeri~ Supplimentallnstructioos or Proposal Requests Site Vis.its (0 v isits) nch U st Substanti al Completion Site Vi si t and Pu Review Monthly pay apps As-buiUs and Final Inspection idQe Submittal to MoOOT (type in additional it em) (type in addtionaf it em) (type i n addtionaf item) Tot~tl 0 Expendllbles Plotting, Postage, Etc (5 copies of pf'o}e ct manual) Lodging As·Bult Survey ~i:>neous~:;---==== r.t.reage (rOllld trip) TitUeWork. a•butll ftvD e in addtionN Item) (rype in addtionBI Item) Total 0 '[rips_ 0 112 0 2 1 2 ' 0 0 8 1 2 8 0 0 ' 2 0 0 10 6 0 0 0 0 M.des 1 0 0.6 $ 5,300.00 $ 139 132 0 0 $ 119.2 33.00 8 $ 1,190.00 $ 1 $ 389.00 $ 588.00 $ -$ $ $ $ 9 0 0 0 $ 2,1 67.00 $ 294.00 0.5 $ 47.50 0.5 $ 47.50 05 $ 47.50 $ $ 1,176.00 $ $ $ $ 8 $ 1,120.00 2 $ 416.00 $ $ $ 1.5 10 0 0 $ 3,1 48.50 i 0 0 0 0 $ 0 $ 124,548.50 SubtotJI ContingenC'I 9% $ 10.586.62 Contingency $ 135,135.12 Total Estimate s 13S,l40.00 NTE s 135,130.00 Uno Item 400 Task Pr!nclplo PE I El CAD Tech Field Tech Admin Trips s 158 s 136 95$ 72$ 84$84 402 · ---~~=:s::.j,;.,.'0~,::.,6:l&a.-:o_;c±~iti~r::.i:;ikE~·-=-~~~~~~~~t1::TI~:;~~~~~~~~ml]lt21~~~§ Drill Rig Excavator Skid Steer-Mobilization/load/unload Skid Steer-Operation mileage Load & Unload MobUizationnoad/unload Support Vehicle (per day) Feel Auger DrUiing -No SampUng Feet Auger DrUling -Sampftng Coring 403fT~-·.:_.::·;~-,_-~ .. }~:~;'·'~~.:-: =~~c~:,:':J~"'t.iiu_a· · ··--.. ····-~·····- __ ·...:.~.-.:...-.:.:--·:.-. MobHizationnoadlunload 308 Mini (12' depth) 320 exc. ($189 add $21 for grapple) Skidstcer (w/1 operator and 1 laborer) Trucldng Drill Rig Over Night Per Diem 406!!l...mP~~~9~-:Z.i:=~~-- Jars Shelby Tubes Moisture Conten1 Particle-Size Analysis, Wei Sieve Hydrometer Analysis Material Finer Than #200 Sieve Specific Gravity Alterberg Limits (LL,PL&PI) Shrinkage Limit Dry Density of Undisturbed Sample Unconfined Compression Triaxial (Q), Multistage Consolidation Test Swell Proctor-Standard Proctor-Modified Relative Density Califomia Bearing Ration Flex WaD Perm. FaUing Head Perm. pH and sulfates Time Creating Report Bound Reports Proctor Samples (agg) Sieve and PI Fine Aggregate Testing Sieve, -200, SG, Del, Lightweight, Clay Coarse Aggregate Testing MoOOT •'-- Sieve. -200, SG. Del, Tor E Pieces Samplo Pick up Reporting 408 Total s 112 s 150 $ 210 $ 170 $ 120 $ 140 $ 100 18 10 98 84 70 70 56 80 34 53 350 450 205 140 170 385 300 320 260 Hr Hr Hr Hr Hr Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Subtotal $ s $ $ ~~~~Pv~~ill~~~~iiiiiim: $ $ Subtotal $ $ $ $ $ $ Is l£tn.#1'0YI ~ 4o9:.~ i~~fcUQrnfflftci'iiil&ttlivif~iic.,·~.-:. .. ::=_.' :::li:~~~SZ2~:2~flliD~~rEJ:~~~~~,:a:z:~~~~~ ~~:fi~arthWorl< fill 1---+---+---t---+---+----t : ~~~::,and utilities 1----+----1----l-----+----+----t : Proof Roll 1---+--+----+---+---+----1 $$ Subgrade AggBa~ ............ .p~~~~====~~~~~~==~$$ Nudear Density Guage fl Reporting '----...L...---'-----1---...L...---..1.---..J S - Profit Total 10% $ 409 Tolal S Subl olal 410 Foun<QUono (lnclud<!s Travel Time) Subgrade Obs<!IVI\100 F001ings Observallon P1er Obsetvabon Repon.ng I I 410 Total S Subtotal 411 R elnforcement Observations (Includes T~vet nT~==E==E==:t===E===E==3 Foollngs FoundaUon Walls Relalnlng Walls Slab·on·grade Stairs Line hom Elevated Slab Beams/Girders Columns Loadong Dock E><1 Stairs/Stoops Stdewa!k Pavement Masonry Reportl\g 411 Totol s .t12 Concrete, Mortu, an d Grout (Includes Travel T1 Concreto Plant lnspec:uon mel Foot ong s super spea.l footmg Foundauan W1Us Sla~rade Stan Elevated Stabs Beams/Girders Columns Loadong Dock E><lerlor Sto~s/S1oops Re ta ining Wall Curb and Guuer 1 Ramps Pavement Sidewalk Monar/Grout Monar/Grout for CMU CyiiCube/Prism Potkup Mortar Cube GroutPnsm Cyinder 4 X8 Eoeh Cyinder 6X12 EaCh Reporu>g 4 12 413 Aophlft TuUng (Includes Travel Time] core densdy tesung 413 core dril l generator rental core drilong Reponlf\g Task Steetlnsoec.tlons 415 Sttuc1urul Sloel Precast Con nections Bobs Shear Studs Oec.kln g COnnechons Bar Joists Weld lnspectoon Total S ~ Total 0 S Prin clpte EnQineer $ 158 s 136 Sets Sets Sets Sell 40 185 s Eo Eo $ Subtot,al Per5el s 22.00 Per Set s 2400 Per Set $ 15.00 Per Set $ 16.50 78 SubtOIII 0 SubtOI•l El CAD Ttch SpcllnDCir Admin 95 s 72 $ 85 s 64 Is Is s s (type In oddotlonolum) (!ype In o ddiiJOnolum) (!ype in add110nalcem) UT Equipment Ren111 Repon.og 175 41 5 416 Fnm1ng 4 16 Shear wall obsetva:Uon Repon..ng 417 F ire Proonng - F•re Rated Walls Re~'1JnQ 417 Oth or Ta sks 4t8 (type In add~ional hm) (type In add~lonal dcm) (type in addition al Jtcm) (type In addiiJOnal•em) RepononQ 4t8 4 19 Mlseollanoous Mol cago (round 1~p) I Total 0 Total o I I 0 0 0 Tnps Rate M ~o a go 0 0.6 Proht 10% NTE I I 0 0 Subtotal 0 Subtotal Estima te I ~ -I s s s s s s I s Ll S;;._ ___ __,I Subtota l I s 6,ooo.oo I Profit Total REPLACEMENT OF THE OHIO STREET BRIDGE OVER WEARS CREEK KASKASKIA ENGINEERING GROUP, LLC ESTIMATE OF HOURS Tasks Manager Principal CPMl Prolocl Eng ProJIICt Admlnllfratlon Projoct Man11gement and Coordination 18 Meetings 9 Invoicing. 9 Management Review 2 Quality Assurance 4 Subtotol Hours 2 40 0 Subtotlll Labor COif SBCO.OO $10 cco.oo so. co Brtttg11 Altomwt~va Anm•,. COnceptual Design COncept.levcl Cost Estlmato Brldgo AltematMis Memo QualitY contol 8 Subtotal Hours 0 0 8 Subtotlll Labor COif so.oo so.oo $1121).00 BrfdQII Prollmlnary Dulgn TY!Ie Size and L.ocatlon {TS&L) -Design 2 TY!Ie Site and Location {TS&ll-Plan Development QualitY COntol 8 Subtotal Hours 0 0 10 Subtotlll Labor Coif so.oo so.oo $1400.00 Brtdge Final Dulgn and Production (Jbsumu sproad box boamJ S~e Via~ 6 Dock Design 4 Girder/Beam Design 4 Abutment Analysis 8 WinQWeD Analysis & DcteiUng 2 Foundation Analysis 4 SOismlc Design 1 Job SPecial Provisions 1 Quantities/Bar BRI 8 Addro&l QA/QC Comments 4 Address .l'gell_cy Comments 4 correspondence 4 Final Bridge Plans Development 20 Load Rating (Assumes Agency provides AASHTOWARE License) 4 SI&A form preparation 2 Subtotal Hours 0 0 76 Subtotlll Labor COif so.co $0.00 $10,640.00 Blfdlle Pro.l.ettlntl and COnlfnlt:tlon SUDDOn Pro-Bid COnference Oncludes travel time\ 8 Bridge RFI ReSJ)OniCS (Assumes 1 RFI) 4 Shop Drawing Review of Girders and Bearings 2 As-Built Bridge Plana 2 Subtotal Hours 0 0 16 Subtotlll Labor Coif so.co $0.00 $2240.00 Ratoa (Includes direct labor, proftt and overhead) $300.00 $250.00 $140.00 Direct cost: Mileage (2 rounds trips from BcDavillo ta Jefferson City) I SOOimUes IS 0.581 Meals I 21daya I$ 28.00 I TOTAL DIRECT EXPENSES TOTAL LABOR Total Hours TOTAL 31912022 StolfEng Tech IV Admin Hours 18 9 9 18 2 4 0 0 9 51 so. co $0.00 $1125.00 $11 725.00 16 16 4 4 8 8 8 28 0 0 36 $2,940.00 $0.00 so.oo $4,060.00 16 18 24 24 8 16 24 0 50 $1680.00 $3120.00 so.oo sa 2oo.oo 6 8 12 8 12 16 24 4 6 8 12 2 3 2 3 24 32 8 12 8 12 4 8 40 160 220 8 12 4 6 144 160 0 380 $15120.00 $20800.00 so.oo $46560.00 8 4 8 10 4 8 14 12 8 0 36 $1260.00 $1 040.00 so.oo $4,540.00 $105.00 $130.00 $125.00 I $348.00 I $56.00 I $404.00 $73 085.00 5531 I $73,489.00 I David Bange, PE City Engin eer City of Jefferson 320 E McCarty St Jefferson City, MO. 65101 Dear Mr. Bange: March 9, 2022 Revised March 29, 2022 RE: Pro f es sional Services Proposa l Ohio Street Bridge Thank you for the opportunity to submit this proposal for civil engineering services for the above referenced project. We understand this project to include design of a single span structure over Wears Creek. The structure will have a driving surface that is a minimum of 24 feet wide with a 10-foot-wide pedestrian walkway on the downstream side of the structure that is e levated six inches above the driving surface. The City's desire is to have the structure match the architectural design of the Dunklin Street Bridge including patterned concrete created with form liners, railings, and lighting. The request is to design a structure that will improve the existing hyd raulic capacity of the bridge to the greatest extent possible without causing harm to downstream structures or negatively impact downstream water surface elevations. The No-Rise approval will be done through City staff. We are providing a detailed outline for the Scope of Services in Attachment A. We will be happy to discuss our scope and fee should you have questions or wish to adjust the scope. We ask that you review the scope in detail to ensure we are proposing what has been discussed and we have not added services or neglected any service you wis h . It is our intention to provide your project as desired at a reasonable fee. We would propose a Not-to-Exceed fee of $141,130. Bills will be submitted monthly based upon 2022 Standard Fee Schedules ES&S as well as Kaskaskia Engineering Groups We will begin work upon Notice-to-Proceed and the survey information being provided to our team {we are providing a schematic of what we believe will be needed from your survey staff). It is our understanding that you wish to bid the project in March of 2023 and you will need approximately 2 months for advertisement and approval process. Ohio Street Bridge March 29, 2022 Page 2 We provide many additional services that can be added to this proposal upon request. Examples include stormwater detention and BMP design, landscape design, and construction quality control observation/testing. All hardcopy prints, shipping fees , & permit fee s are a reimbursable expense in addition to the fees noted above. Invoices will be sent monthly and you agree to pay these invoices within 30 days of the date of the invoice. If the proposed scope of services, fees, and payment conditions meet your approval, we will begin preparing a contract. Plea se do not hesitate to co ntact us with any questions or concerns. Respectfully, Chris Yarnell, PE Branch Manager ATTACHMENT A-SCOPE OF BASIC SERVICES March 9, 2022 Revised March 29,2022 OHIO STREET BRIDGE City of Jefferson -Public Works Department PROJECT DESCRIPTION: The Ohio Street Bridge project will include replacement of the Ohio Street bridge over Wears Creek and improvements to the bridge approaches including the intersections with Wears Creek Greenway, storm water collection system and piping, lighting, and pedestrian and bicycle accommodations. Design services will include: geotechnical engineering and pavement design, bridge design, roadway design, hydraulic analysis and storm water management design, environmental clearance services/permits, utility coordination, lighting design, limited bid phase and construction phase services, and as-built bridge plans. Concept plans, preliminary plans, and final plans, specifications and cost estimates will be produced. Engineering Surveys and Services will be assisted by Kaskaskia Engineering Group for structural engineering required for the project. Custom Engineering will provide pedestrian lighting as a subconsultant on the project. Surveying information will be provided by the City of Jefferson staff. TASK SUMMARY The following is a summary of the tasks associated with the scope of services to be provided by Engineering Surveys and Services (ES&S) for this project. A. Data Collection and Concept Plans B. Preliminary Plans C. Final Plans, Specifications, and Estimates D. Bid Phase Services E. Construction Phase Services F. As-Built Bridge Plans for submittal to MoDOT Bridge Inventory, DETAILED SCOPE OF WORK TASK A. Data Collection and Concept Plans I. Preliminary Site Visit 2. Design Team scoping meeting with City Staff 3. Prepare Meeting Minutes 4. Collect and review available data: 4.1. City LIDAR, aerial photo, GIS data liPaoc ::-l::ngiueain,~ SurPeys & Senices Attachment A-Scope of Services --------5•U!; 1)5-! OHIO STREET BRIDGE REPLACEMENT City of Jefferson -Public Works Department ~-· ~-·~ --~~~---~---~~~·---- 4.2. Existing utility data 4.3. Available City drainage calculations, floodplain HEC-RAS models, No-Rise certifications in the area 4.4. Property Ownership Information (provided by City of Jefferson, See GIS data) 4.5. Survey data to be performed by City staff and sealed by Missouri Professional Land Surveyor in AutoCad format. Reasonable direction will be provided by ES&S for information to be provided. 5. Prepare Preliminary Concept Plans 5 .1. Bridge Typical Cross Section 5.2. Overall plan view drawings showing project limits 5.3. Plan view drawings showing initial grading limits 5 .4. Profile drawings showing vertical alignment with grades and curve lengths 5.5. Prepare plan view aerial photo exhibits for Interested Parties Meeting 5.6. Opinion of Probable Construction Cost 5. 7. Design team internal review 5.8. Progress meeting with Jefferson City Public Works (JCPW) staff 5.9. Prepare progress meeting minutes 5.10. Address JCPW Comments 6. Public Meetings -not provided at this time TASK B. PRELIMINARY PLANS 7. Geotechnical Investigation includes two (2) borings at centers of bridge ends 7 .1. Office Preparation 7 .2. Field Reconnaissance 7.3. Collect Soil Boring Samples and Logs 7.4. Drill Rig rental 7.5. Prepare Geotechnical Report 7.6. Design Team Internal Review 7.7. Analysis of the existing historic retaining wall is not included. 8. Utility Coordination Meeting 8.1. Prepare Concept Plan Drawings to be sent to utility representatives as PDFs. 8.2. Conduct one (I) utility coordination meeting 8.3. Prepare meeting minutes 9. Prepare Preliminary Plans 9 .1. Environmental Clearances: 21 P au e :::;.. fngilleerin~.: Surl'eys & Servict!s Attachment A-Scope of Services --------s,,,., 19).: OHIO STREET BRIDGE REPLACEMENT City of Jefferson-Public Works Department 9.1.1. SHPO 9.1.2. USACE 401 & 404 permit ES&S and/or associates to perform if applicable 9 .1.3. Threatened and Endangered Species 9.1.4. FEMA Floodplain (scope assumes City approved No-Rise and City Floodplain Development permit only, other FEMA letters of map change not included) 9 .2. Title sheet 9.3. General notes sheet 9.4. Survey control points and layout sheet 9.5. Typical cross sections 9.6. Overall Plan View Sheet 9.7. Ohio Street Plan-Profile Sheets with grading limits 9 .8. Intersection layouts 9.8.1. Side Streets 9.8.2. Trail crossings 9.8.3. Driveways 9.9. Pavement marking and signage plan (Crosswalk sign with rapid flash beacon) 9.1 0. Pavement drainage system layout and profiles 9.11. Lighting plan, including electric conduits and wiring details 9.12. Bridge Plans 9.13. Temporary Traffic Control per MUTCD 9.14. City of Jefferson Standard Details 9.15. Cross sections every 50 feet and intersections/driveways and at points of interest 9 .16. Field review 9.17. Opinion of Probable Cost 9.18. Design Team Internal Review 9.19. Address JCPW Comments TASK C. RIGHT-OF-WAY PLANS I 0. Easement Descriptions-not included 11. Prepare Right-of-Way Plans-not included TASK D. FINAL PLANS, SPECS & ESTIMATES (PS&E) 12. Prepare Final Plans (After right of way/easements are acquired) 12.1. Title sheet 12.2. General notes sheet 12.3. Quantity sheets 31 Page fngilzeerin~ Sun•ey,· & Services Attachment A-Scope or Services --------5111(1' 1954 OHIO STREET BRIDGE REPLACEMENT City of Jefferson~ __ P~blic Wo~ks D~partment 12.4. Survey control points and layout sheet 12.5. Typical cross sections 12.6. Overall Plan View Sheet 12.7. Plan-Profile Sheets with grading limits 12.8. Special intersection layout sheets 12.9. Pavement joint plan 12.10. Pavement marking and signage plan 12.11. Pavement drainage system layout and profiles 12.12. Retaining wall plans 12 .12.1. Location design and profiles 12.12.2. Structural details 12.13. Lighting plan, including electrical conduit and wiring details 12.14. Bridge Plans. Scope of work assumes: spread box beam bridge with one tall abutment and one integral abutment. Significant design variation may require a design fee amendment. 12.15. Temporary Traffic Control per MUTCD 12.16. Erosion Control Drawings and details 12.17. SWPPP 12.18. City of Jefferson Standard Details 12.19. Cross sections every 50 feet and intersections/driveways/point of interest 12.20. Field Review 12.21. 12.22. 12.23. 12.24. 12.25. Send Final Plan PDFs to utility representatives for coordination Opinion of Probable Cost and Bid Form Technical specs and special provisions Design Team Internal Review Address JCPW Comments TASK E. BID PHASE SERVICES 13. Attend Pre-Bid Conference 14. Respond to Questions/Prepare technical and engineering parts of Addendums 15. The City will provide the administration of bid documents, including distribution of bid documents, maintaining a bidders list, collection of money and distribution of addenda. TASK F. CONSTRUCTION PHASE SERVICES 16. Attend Pre-Construction Meeting 17. Review Shop Drawings and Materials Certifications 18. Provide file for project staking in AutoCAD format. 19. Provide answers to questions that may arise during the course of construction. 20. City will provide all other Construction Phase Services 41 Page J:'ngineering SwTe,f" ,~ Services Attachment A-Scopl! of Services --------s"'"' J:JS-' OHIO STREET BRIDGE REPLACEMENT City of Jefferson -Public Works Department --r-~---~----~-----··--- TASK G. CONSTRUCTION MATERIALS TESTING SERVICES-not included TASK H. AS-BUILT BRIDGE PLANS 21. As-built survey of the bridge structure 22. Prepare as-built plans and prepare for submittal to MODOT Bridge Inventory Additional Services upon request. Utility Potholes for exact location and depth Special Construction Inspections 51 Page Attachment A-Sl:opc of Services E11giueeri11J,t Suneys (~ Services --------smce 1.?54 NOTES : Professional Services Hourly Fee Schedule January 1, 2022 SERVICE OF: RATE: :::~:~:(~:~:i:r.:~c ::.:.:·:::::.:::::::::::::.::::.:.:·.:·:.:::::::::::::::::::.::::::::·:::::::::::::·~:.L ~:::::.:::i.~:?.::~:~.~::~?.~.~ .... . .. ~.~~-~~.~ .. ~!:~.f~.~?.~~.~.~.! .. 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L .. ~<?.~.r ... . Adm ini str at ive Ass ista nt $ 64 I hour ············································································································-.. ··-········· ·······-····-· ...... . ... ~~.~.~:..~.~-~.n.~.i-~-~ .. 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L .. ~~-c-~ ... . ... ~-~.?.~~-~~.P.!.~.~-~ ....................................................................................................................... . .. ~-.~::.~ -~-~:: .. ~i-~~!~.~~!9.~.~! .. ~.~.?.~~--~-'~!.~.~~~-............................ $.. ·-· ...... 9.:~.~-... L .. e.~.~-~ ... .. ... ~ .. ~:: . .x.}.~:: .. s.i.~~!~-~~!9.~.~! .. ~?.1.?.~.............. ... . ..................... .$.. ....... o.:~g .. j ... e.ac h ... ~.~~~ .. X..~.?.~: .. s.i.~~-~-~-~~i -~~-~! .. b..l ~~-k .. ~ .. V:!.~.~t.~ ................................ $. ........... ~.:9.0 .. _./.._ .. e.~.ch .... . ... T~.a-~~-1 .............................................................................................. $ .......... ~:~? .. J ... ~.i_l ~ ... .. ... ~.~r. .. ~.i-~~ ......................................................................................... $ ............... ~.~---·1._· ~~Y ... . .... ~.?.9.~.i -~~ ........................................................................................................... ~.?.~~ .................. .. 1. Overtime charges at 1.4 times above r ates. 2. Schedu led const r uct io n ph ase se rvi ces and/or field observations wi ll be charge d at a 2- hour minimum. 3. Weekend work wi ll be charged at 2-hour minimum overtime. l(aska skia Eng in ee ring Gro up, LLC Engineering Manager Principal Engineer Senior Engineer Project Manager Project Engineer Staff Engineer Support Services Senior Biologist/Scientist Biologist/Scie ntist GIS Manager Senior Techn icia n Tech nician Construction Administrator Administrative Personnel Intern Schedule of Hourly Rates January 1, 2022 208 East Main Street Suite 100 Belleville, Illin ois 62220 6 18 .233.5877 phon e 6 18 .2 33.5977 fax $300.00 $250.00 $195.00 $165 .00 $140 .00 $ 95.00 $135.00 $105 .00 $135.00 $150 .00 $130.00 $ 85.00 $125.00 $ 50 .00 The above hourly rates are effective as of January 1, 2022 , and are subj ect to adj ustment annually . Time for Support Services in excess of 8 hours per day on client's project ; work performed on Saturdays, Sundays, or Holidays; or expert witness depositions and /or testimony wi ll be invoiced at 1 Y2 times the indicated hourly rat e. Expenses Travel per mile Current IRS approved per-mile rate Outside Services (Subconsultants, Subcontractors or Vendo rs ) Cost + 15% Commercial Travel , Meals or Lodging At Cost City Council Meeting Schedule April 18, 2022 – April 17, 2023* REGULAR MEETINGS: 6:00 P.M. PRE-MEETINGS: 5:45 P.M. WORK SESSIONS (AS NEEDED) 5:30 P.M. Month 1st Reg. Meeting 2nd Reg. Meeting Work Session April 18 As needed May 2 16 As needed June 6 20 As needed July 51 (Tues) 18 As needed August 1 15 As needed September 62 (Tues) 19 As needed October 3 17 As needed November 7 21 As needed December 5 19 As needed January 33 (Tues) 174 (Tues) As needed February 6 20 As needed March 6 20 As needed April 3 17 As needed *Subject to change 1 Holiday – Independence Day 2 Holiday – Labor Day 3 Holiday – New Year’s Day 4 Holiday – Martin Luther King, Jr. Day MEMORANDUM TO: Mayor Carrie Tergin and City Council FROM: Ryan Moehlman, City Attorney DATE: April 14, 2022 RE: Plan pursuant to Ordinance 16216 re E. Capitol Avenue Pursuant to Section 2 of Ordinance 16216, the following outlines a proposed plan for (1) identification of persons or organizations who are prepared to commit to the rehabilitation of particular structures in the Capitol Avenue Neighborhood Conservation Overlay District and for (2) identification of dangerous buildings for which the delaying of demolition is unreasonable and not in the interest of the health, safety, and general welfare of the public and the public safety personnel of the City. • 108 and 104 Jackson will be demolished using federal NSP funds. o Section 106 environmental review is already complete on 108 Jackson, including HPC finding that there was no impact on historic resources. o 104 Jackson is on same parcel, making it difficult to divorce the two properties. • City will order a third-party structural assessment of remaining properties. o Report will provide property-specific assessment to help identify structural deficiencies and rehabilitation costs. • City Council will determine whether properties should be demolished and cleared or are reasonable to be rehabilitated. o Properties which City Council determines should be demolished will be immediately contracted for demolition. • City will open a “Call for Interested Parties” to the general public for properties that City Council determines should not be immediately demolished. • Interested Parties will be required to: (1) Enter into Bid Guarantee Agreement, and (2) deposit greater of 1% of the estimated rehabilitation cost or $5,000 in escrow with City for each property they are interested in acquiring. o If no Interest Parties execute a Bid Guarantee Agreement and deposit the escrow amount for a particular property, the City will proceed to demolish the building under its dangerous building declaration. 2 •The Bid Guarantee Agreement will state that if the City acquires a property, the Interested Party guarantees that it will submit a redevelopment proposal for the property that includes a purchase price and a preliminary plan for redevelopment. •If the City acquires a property, the City will issue a Request for Proposals (RFP) seeking redevelopment proposals. o If an Interested Party fails to submit a redevelopment proposal, the escrow deposit will be forfeited to the City. o If an Interested Party submits a redevelopment proposal that is not accepted by the City, the escrow deposit will be returned to the Interested Party. o If an Interested Party submits a redevelopment proposal that is accepted by the City, the escrow deposit will be applied to the purchase price and the City will enter into a redevelopment agreement that details the redevelopment project and redevelopment timeframe. •A redevelopment agreement will include appropriate commitments and clawbacks to ensure that the redevelopment project proceeds as agreed to in the redevelopment agreement. NOTICE OF MEETING AND CITY COUNCIL AGENDA i City of Jefferson Council Committee on Administration City Council Chambers – 320 E. McCarty St. Monday, April 18, 2022 During the Second City Council Meeting – Item 20 (Subcommittee Meetings) TENTATIVE AGENDA 1. Call to Order 2. Election of Chairman 3. Election of Vice-Chairman 4. Determine Standard Meeting Schedule 5. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. NOTICE OF MEETING AND CITY COUNCIL AGENDA i City of Jefferson Annexation Committee City Council Chambers – 320 E. McCarty St. Monday, April 18, 2022 During the Second City Council Meeting – Item 20 (Subcommittee Meetings) TENTATIVE AGENDA 1. Call to Order 2. Election of Chairman 3. Election of Vice-Chairman 4. Determine Standard Meeting Schedule 5. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. NOTICE OF MEETING AND CITY COUNCIL AGENDA i City of Jefferson Finance Committee City Council Chambers – 320 E. McCarty St. Monday, April 18, 2022 During the Second City Council Meeting – Item 20 (Subcommittee Meetings) TENTATIVE AGENDA 1. Call to Order 2. Election of Chairman 3. Election of Vice-Chairman 4. Determine Standard Meeting Schedule 5. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. NOTICE OF MEETING AND CITY COUNCIL AGENDA i City of Jefferson Public Safety Committee City Council Chambers – 320 E. McCarty St. Monday, April 18, 2022 During the Second City Council Meeting – Item 20 (Subcommittee Meetings) TENTATIVE AGENDA 1. Call to Order 2. Election of Chairman 3. Election of Vice-Chairman 4. Determine Standard Meeting Schedule 5. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. NOTICE OF MEETING AND CITY COUNCIL AGENDA i City of Jefferson Public Works & Planning Committee City Council Chambers – 320 E. McCarty St. Monday, April 18, 2022 During the Second City Council Meeting – Item 20 (Subcommittee Meetings) TENTATIVE AGENDA 1. Call to Order 2. Election of Chairman 3. Election of Vice-Chairman 4. Determine Standard Meeting Schedule 5. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request.