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Home My Public Portal About09/22/1998September 17, 1998 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch SPECIAL MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON TUESDAY, SEPTEMBER 22, 1998 AT 4:00 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Beach Funding Report -Mayor Margot Roberts, Town of So. Palm Bch. V. Review of Proposed "Dumpster" Enclosure for Jamaica Square at 1111 N. Ocean Blvd, Gulf Stream, Florida. VII. Resolution No. 98 -11; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ESTABLISHING THE TOWN OF GULF STREAM PREMIUM ONLY PLAN, A "CAFETERIA PLAN "; AUTHORIZING THE TOWN MANAGER TO EXECUTE PLAN DOCUMENTS; AND ESTABLISHING AN EFFECTIVE DATE. VIII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 284.0105 MINUTES OF THE SPECIAL MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON TUESDAY, SEPTEMBER 22, 1998 AT 4:00 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 4 P.M. II. Pledge of Allegiance. The Pledge was led by Mayor Koch. O III. Roll Call. Present and William F. Koch, Jr. Mayor Participating:Joan K. Orthwein Vice Mayor Fred B. Devitt III Commissioner Robert W. Hopkins II Commissioner Absent with Notice: William A. Lynch Commissioner Also Present and Participating Kristin K. Garrison John Randolph Rita Taylor William Thrasher Robert Schultz Sam Sherer Town Manager Town Attorney Town Clerk Finance Director Police Chief Jamaica Square Resid. IV. Beach Funding Report -Mayor Margot Roberts, Town of S. Palm Bch. Mayor Margot Roberts from the Town of South Palm Beach was Recognized by Mayor Koch. She advised that she had chaired a subcommittee of the Intergovernmental Coordination Program Issues Forum that had been charged with the responsibility of recommending funding sources for beach restoration when it was believed that there were going to be drastic cuts in Federal and State Funding for such projects. Ms. Roberts explained that in 1997 Palm Beach County had projected there would be a shortfall over 30 years of $43.5 million, and closing this projected funding gap would require and additional $1.5 million annually, dedicated to beach projects. Since that time, not all of the expected funding cuts have materialized with the State of Florida allocating a portion of the Documentary Stamp revenue effective July 1, 1998. Mayor Roberts advised that Palm Beach County Commissioner McCarty, who was a member of the subcommittee, felt that this should be placed on a "back burner" until such time as there is a need to provide additional funding for these projects. CMayor Roberts explained that studies have shown that the beaches in Palm Beach County are used more by those who do not reside on the Barrier Island and the Committee felt that any local funding should be provided on a countywide basis. Ms. Roberts stated that the Committee recommended that a countywide Ad Valorem Tax be assessed that would be approximately $5.00 for each $100,000 of appraised value with said revenue to be reserved for only beach improvements. Mayor Roberts explained that a referendum vote on the matter would be held and it would need support from the municipal governments if it were to be successful. She advised that Belle Glade and South Bay have already agreed to support the recommendation and that the representatives from Palm Beach County municipalities would be asked to vote on this issue at Town Commission - Special Meeting September 22, 1998 Page 2 either the next meeting of the Issues Forum or at a future Municipal League Meeting. Commissioner Hopkins asked what type of beach projects would be funded. Mayor Roberts replied that it would be for beach restoration and dune restoration, adding that it is now believed that beach restoration should be done from one inlet to another inlet and not in small portions �) in order to get the most benefit from the project. Mayor Koch asked about the use of the money is that is being collected from the Documentary Stamps. Mayor Roberts replied that it has only been collected since July 1, 1998 and has been set aside until needed. Following Mayor Roberts departure, Commissioner Devitt moved and Commissioner Hopkins seconded that this matter be tabled until more information is available about how funds could be restricted to beach restoration use, and on the need for funds. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. V. Review of Proposed " Dumpster" Enclosure for Jamaica Square at 1111 N. Ocean Blvd, Gulf Stream, Florida. Mr. Sam Sherer, representing Jamaica Square, presented a drawing of the proposed dumpster enclosure and advised that it will be placed in the same spot as the existing dumpster, on a concrete pad, and will have concrete block side walls 5' to 5W high with the gate on the front to be a shadowbox design. The enclosure will be painted white. He noted that the walls would be a little higher than the existing enclosure as there have been problems with unknown passersby placing trash in the dumpster that stacks higher than the walls. He is hopeful that the higher walls will discourage this practice. Mr. Sherer advised that he is in the process of getting bids for the work. Mayor Koch suggested that wheels be placed on the bottom of the doors to prevent sagging, and further that B. F. I. be contacted to ascertain if the proposed design will allow them proper access to the dumpster. Mr. Scherer said that he would mention the wheels to the contractor and would check with B. F. I. Town Manager Garrison distributed a site plan showing the dumpster location and advised that a hedge is planned to screen the north wall of Othe enclosure. She further advised that it is planned to edge the planting beds with brick paver accents and that the landscape architect is working on refinements to the landscape design. Commissioner Devitt moved and Commissioner Orthwein seconded that the proposed enclosure be approved subject to approvals from the Building Department and B. F. I., and a determination from the Town Manager that the structure is of adequate height to fully screen the dumpster and its contents. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. Town Commission - Special Meeting September 22, 1998 Page 3 VI. Resolution No. 98 -11; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ESTABLISHING THE TOWN OF GULF STREAM PREMIUM ONLY PLAN, A "CAFETERIA PLAN "; AUTHORIZING THE TOWN MANAGER TO EXECUTE PLAN DOCUMENTS; AND ESTABLISHING AN EFFECTIVE DATE. Town Manager Garrison explained that this plan was established several QYears previously and had been administered, as far as compliance with Section 125 of the Internal Revenue Code is concerned, by Colonial Life Insurance. With the adoption of this resolution, these responsibilit- ies will be placed with BenefitAmerica. The Town Clerk read Resolution No. 98 -11 by title after which Commissioner Orthwein moved that the Resolution be adopted. Commissioner Hopkins seconded the motion. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. Town Manager Garrison called attention to the fact that a Hurricane Watch had been declared for this area and she requested that an emergency cash withdrawal be authorized so that immediate funds will be available to cover emergency expenditures, i.e. truck rental, debris removal from streets, etc. Commissioner Orthwein moved and Commissioner Devitt seconded that a cash withdrawal of $9,500.00 be authorized and that it be distributed between the Mayor, Town Manager and Police Chief for emergency expenditures as needed. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. VII. Adjournment. Mayor Koch adjourned the meeting at 5:00 P.M. .t C dC I Rita L. Taylor, Town Clerk September 18, 1998 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON TUESDAY, SEPTEMBER 22, 1998 AT 5:01 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Roll Call. III. Consideration of Adopted Tentative Millage Rates and Adopted Tentative Budgets for Fiscal Year 1998 -1999 A. Explanation and discussion of Tentative Millage Rate as compared to the rolled back rate. B. Comment from the Commission and the Public. IV. Adoption of the General Fund FINAL Millage Rate for Fiscal Year 1998 -1999. V. Adoption of the FINAL Budgets for Fiscal Year 1998 -1999. A. General Fund B. Enterprise Fund (water) VI. Ordinances for Second Reading and Adoption. A. No. 98/4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1998 AND ENDING ON J SEPTEMBER 30, 1999. B. No. 98/5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 1998 AND ENDING ON SEPTEMBER 30, 1999. C. No. 9816; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1998 AND ENDING ON SEPTEMBER 30, 1999. VII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON TUESDAY, SEPTEMBER 22, 1998 AT 5:01 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 4 P.M. II. Roll Call. O Present and Participating Absent with Notice: William F. Koch, Jr. Joan K. Orthwein Fred B. Devitt III Robert W. Hopkins II William A. Lynch Also Present and Kristin K. Garrison Participating:John Randolph Rita Taylor William Thrasher Robert Schultz Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Town Attorney Town Clerk Finance Director Police Chief III. Consideration of Adopted Tentative Millaae Rates and Adopted Tentative Budgets for Fiscal Year 1998 -1999. A. Explanation and discussion of Tentative Millage Rate as compared to the rolled back rate. Town Manager Garrison explained that the Tentative Millage Rate at $4.0424 per $1,000 of assessed valuation meets the rolled back rate, which reflects no increase in taxes as compared to the previous year. She further explained that this is actually a decrease of .0432 mills, as compared to last year. B. Comment from the Commission and the Public. There was no comment from the Commission or the Public. IV. Adoption of the General Fund FINAL Millaae Rate for Fiscal Year 1998 -1999. Commissioner Orthwein moved and Commissioner Hopkins seconded that the Final Millage Rate of 4.0424 mills be adopted for the General Fund for Fiscal Year 1998 -1999. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch AYE. V. Adoption of the FINAL Budgets for Fiscal Year 1998 -1999. A. General Fund v Commissioner Devitt moved that the Final Budget for the General Fund for Fiscal Year 1998 -1999 in the amount of $1,445,687 be adopted and the motion was seconded by Commissioner Hopkins. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. B. Enterprise Fund (water) Commissioner Orthwein moved and Commissioner Devitt seconded the motion that the Final Budget for the Enterprise Fund (Water) be adopted for Fiscal Year 1998 -1999 in the amount of $496,750. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. Town Commission Public Hearing September 22,1998 Page 2 VI. Ordinances for Second Reading and Adoption. The Town Clerk read the following Ordinances in full and there were no public comments regarding any of them. A. No. 98/4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE O GENERAL FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1998 AND ENDING ON SEPTEMBER 30, 1999. Commissioner Orthwein moved and Commissioner Devitt seconded that Ordinance No. 98/4 be adopted on second reading. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. B. No. 98/5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 1998 AND ENDING ON SEPTEMBER 30, 1999. Commissioner Hopkins moved that Ordinance No. 98/5 be adopted on second Reading and the motion was seconded by Commissioner Orthwein. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. C. No. 98/6; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1998 AND ENDING ON SEPTEMBER 30, 1999. Commissioner Hopkins moved and Commissioner Orthwein seconded that Ordinance No. 98/6 be adopted on seconded reading. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. Town Manager Garrison, noting that the budget for 1998 -1999 had been adopted, advised that Chief Schultz has two, and possibly three, promising candidates for Police Officer. She reminded that there are three current officers who are planning retirement within the next few months and she recommended that some provision be made that would permit a hiring overlap if these prospective candidates pass the background checks. Commissioner Orthwein moved and Commissioner Hopkins seconded that authorization be given for the hiring of 2 officers to overlap the Oemployment of the retiring officers for a period not to exceed one month each, with the salaries of the new officers to be taken from the unappropriated funds. It was indicated that additional extensions of the overlay period could be requested at future meetings if necessary. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. VII. Adjournment. Mayor Koch adjourned the meeting at 5:30 P.M. Rita L. 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