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HomeMy Public PortalAbout11/03/1987 CCMORDER CHECKS - NOVEMBER 3, 1987 6174 Northwest Suburban Chamber of Commerce 6175 Commercial Life Ins. 6176 Physician's Health Plan 6177 Delta Dental 6178 International Inst. of Mun. Clerks 6179 Postmaster 6180 City Desk Computer Warehouse 6181 Business Records Corp. 6182 Laura Skarda 6183 CDP 6184 Greater N.W. Office of Real Est. Assess. 6185 Lefevere, Lefler, Kennedy 6186 Crow River News 6187 Dahlgren, Shardlow 6188 JoEllen Hurr 6189 Northwestern Bell 6190 A T & T 6191 Wright -Hennepin 6192 Rochester Midland 6193 Al.lstar Elect. 6194 Culligan 6195 Bonestroo, Rosene, Anderlik 6196 Medcenters Health 6197 Law Enforcement Rep. 6198 Police Dept. - Petty Cash 6199 Rick Rabenort 6200 Acme Typewriter 6201 Online Computers Plus 6202 MPH, Inc. 6203 Emergency Service Syst. 6204 Jill Hodapp 6205 Uniforms Unlimited 6206 Mork Clinic 6207 Metro West Inspection Services 6208 Henn. Co. Accounting 6209 Sheriff's Dept. Co. of Henn. 6210 Nybo Peterson Plumbing 6211 Bldg. Codes & Standards 6212 Metro Waste Control 6213 Minn Cana 6214 Long Lake Ford 6215 Mac Auto Repair 6216 Reynolds Welding 6217 Warning Lites 6218 Genuine Parts 6219 H.L. Johnson 6220 Bury & Carlson 6221 NSP 6222 Randy's Sanitation 6223 Safety Kleen Corp. 6224 Carolyn Smith 6225 Blitz One Hour Photo 6226 Feted Rite Controls 6227 Water Products Co. 6228 Western Water Management $ 50.00 18.00 1,877.51 323.50 40.00 340.00 108.09 24.49 57.23 155.18 1,437.00 9,207.29 571.51 1,905.00 81.94 294.23 104.14 670.47 220.95 52. 80 ,:40.82 270.05 30.00 80.27 4,263.00 90.00 40.00 117.00 67.50 33.92 28.70 125.00 7,280.62 166.87 34.38 90.00 1,260.08 519.75 17.00 53.92 45.00 9.00 97.55 359.29 3,812.50 56.00 1,297.65 108.00 44.50 53.68 6.92 420.00 700.54 77.67 ORDER CHECKS - NOVEMBER 3, 1987 (CONT'D) 6229 Metro Waste control Comm. 9,080.35 6230 Ehlers & Assoc. 19,940.00 6231 American National Bank 1,000.00 6232 Treasurer, State of Minnesota 299.27 6233 Burlington Northern 750.00 6234 Farmers State Bank of Hamel 582.61 6235 P.E.R.A. 938.84 6236 Temroc 160,000.00 $234,661.56 PAYROLL CHECKS - NOVEMBER 3, 1987 10053 Thomas Anderson 150.00 10054 Anne Theis 98.55 10055 Robert Mitchell 100.00 10056 Stephen Schmit 100.00 10057 Wilfred Scherer 100.00 10058 Wayne Wallace 648.05 10059 Jill Hodapp 1,084.65 10060 Rick Rabenort 1,034.64 10061 Michael Rouillard 969.07 10062 James Dillman 997.87 10063 Robert Dressel 757.98 10064 Karen Dahlberg 409.02 10065 JoEllen Hurr 911.62 10066 Donna Roehl 911.62 10067 Laura Skarda 476.79 10068 Sandra Larson 369.35 10069 Benedict Young 627.95 10070 Carolyn Smith 106.83 10071 Jennifer Smith 36.96 10072 Allen Donais 124.17 10073 Prudential 8.30 10074 Law Enforcement Labor Services 40.00 10075 Farmers State Bank of Hamel (Fed.) 1,522.08 10076 Commissioner of Revenue 707.99 10077 P.E.R.A. 714.69 10078 Farmers State Bank of Hamel (S.S.) 582.61 $13,590.79 The Council of the City of Medina met in regular session on Tuesday, November 3, 1987 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Aanne Theis, Robert Mitchell, Stephen Schmit; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Richard Rabenort; Attorney, Ron Batty; Engineer, Glenn Cook 1. ADDITIONAL AGENDA ITEMS Moved by Scherer, seconded by Theis to discuss the following additional items and to remove discussion of Trappers Tr. and Employee Compensation Time for Executive Session: Police Department Statistics Yvonne Miller, Auto repair permit Hennepin county compost Site Independence/Greenfield Sewer Purchase of Back -hoe Bruce Liesch, Employment Add update on Bruce Neumann to Executive Session Motion declared carried 2. COUNCIL MINUTES September 22, 1987 Moved by Schmit, seconded by Scherer to approve minutes of September 22, 1987, as presented. Motion declared carried September 29, 1987 Moved by Theis, seconded by Mitchell to approve minutes of September 29, 1987, as presented. Motion declared carried October 20, 1987 Anne Theis stated that Item 6, Page 140, indicate that both she and Stephen Schmit were asked by Council to meet with Phyllis Peabody. Moved by Theis, seconded by Schmit to approve minutes of October 20, 1987, as amended. Motion declared carried 3. TRAPPERS TR. Glenn Cook reported that paving on the remainder of Trappers Tr. is being delayed until the easterly segment of the road is completed by Tom Worthley. He stated that Steve Wirtjes may not be able to complete the work and the roads will need to be snowplowed during the winter. He asked if Council wished to decide if the city should have the work completed if the developer fails to have it done. Jim Dillman stated that another lift of blacktop needs to be put on the road in the spring before the road is accepted. Glenn Cook stated that the city could call the bond if the work needed to be completed by the city. Ron Batty explained that it is unlikely that the city could collect on the bond, this fall. Stephen Schmit stated that the city should start the process for collection on the bond. Ron Batty stated that a letter should be gotten, from the owners, acknowledging that the cities snowplowing of the road does not constitute the cities acceptance of the road. Anne Theis asked if an assumption could be made that when the city accepts a bond and work is not completed the city may not be able to collect on that bond. If so, perhaps the city should not accept bonds. Doug Malikowski asked what the status of the development contract was regarding issuance of building permits, and he also asked who would pay for the blacktopping. Thomas Anderson stated that he did not know what was contained in the development contract but he did know that Steve Wirtjes would pay for the blacktopping. Mr. Malikowski stated that he would like to know the terms of the development contract. Moved by Schmit, seconded by Scherer to authorize the Public Works Department to plow Trappers Tr., to notify property owners that the city has not accepted the road as a city roadand to notify the bonding company of our intent to collect on the obnd if the developer does not complete the streets. Motion declared carried 4. ART PEABODY ine Theis reported that she and stephen Schmit had met with Phyllis Peabody and Mr. Walton to discuss the private driveway issue. She reported that a driveway has been constructed east of the barn. Stepehen Schmit stated that rock had been delivered on the driveway. Anne Theis stated that Phyllis Peabody will give a drainage easement of the city over the southwest corner of the property; that they will move the paddock fence away from the easement and that they will participate in paying for the cost of maintaining the private road. Stephen Schmit explained that the Peabody's did not believe that the agreement that they had signed,included language that they could not use the old existing driveway, if it had, they would not have signed. He stated that he had been told that there are many properties that have two driveways. Anne Thies reported that Phyllis Peabody feels uncomfortable that buyers are being held hostage by not being issued tax statements because of this road issue. Robert Mitchell stated that the Planning Cuuuuission could be asked to review the entire plat. JoEllen Hurr explained that the plat could have been designed using the existing driveway as an entrance from Tamarack Dr. Stephen Schmit stated that the new driveway would be the best location for a property if this were not a farm. JoEllen Hurr stated that the barn had originally been considered as part of another lot and that city ordinance only allows for one entrance for a subdivision. Ron Batty stated that the development contract would need to be amended if Council agrees to the conditions presented at this meeting. Moved by Schmit, seconded by Theis to amend the Peabody subdivision resolution deleting that portion that requires the driveway from Tamarack Dr. be abandoned. Voting Yes--Schmit, Theis; Voting No --Anderson, Mitchell, Scherer Motion not carried Moved by Mitchell, seconded by Scherer to table the matter for two weeks and ask Council members Theis and Schmit to inform Phyllis Peabody that Council has denied their request to retain the existing driveway and that the release of property identification numbers and tax statements will be done by the city if they agree to abandon the existing drive- way. Motion declared carried Voting No -Theis, Schmit 5. TEMROC METALS Mayor Thomas Anderson presented Pat Cienciewa of Temroc Metals with a Tax Increment Check in the amount of $160,000, upon the recommendation from the city engineer that the site improvements had been completed. Moved by Theis, seconded by Schmit to release $60,000 escrow funds to Temroc Metals that had been posted to guarantee completion of site work. Motion declared carried Moved by Mitchell, seconded by Scherer to adopt Resolution 87-119, granting final app- roval to Medina Parks Subdivision,.. Motion declared carried 6. TUPCO Thomas Anderson explained that Dave Pieper, owner of Tupco, had provided very little material that had been requested by the Planning Commission. Loren Kohnen reported that material is continually being brought to the site with very little of it being hauled from the site. JoEllen Hurr stated that they have been given until December 31, 1987 to construct the berms. Robert Mitchell stated that it appears that the property is being used as a dump 60% of the time and as a wood chipping operation 40% of the time; that the fire on July 2nd brought this fact to the cities attention, which is a breach of the Conditional Use Permit and that they have not fullfilled the agreement that they made with the city to clean up the property after the fire. Ron Batty advised that the item continue to be heard by the Planning Commission, as had been scheduled. Moved by Mitchell, seconded by Scherer to prepare a resolution authorizing the City Att- orney to begin the permit revocation process for Tupco. Motion declared carried Robert Mitchell stated that the city needs to develop a plan for trucking the material that cannot be used, from the Tupco property. 7. JACK EBERT, DOCKSIDE Council discussed Jack Ebert's plan to pave a portion of the entrance street to Dockside, to enable the road to be straightened. In exchange for this hardcover a portion of the blacktopped area, near his residence, will be removed. Thomas Anderson stated that he had given Mr. Ebert approval to do the work. Moved by Mltchell, seconded by Theis to approve the blacktopping of the Dockside property according to the plan presented, if approximately the same amount of hardcover is removed from another area of the site. Motion declared carried 8. PLANNING AND ZONING DEPARTMENT K N R electronics, Inc., Conditional Use Permit JoEllen Hurr explained that KNR Electronics had made application to construct an office/ warehouse in the Grier INdustrial Park, at 810 Tower Dr. She stated that their business consists of sales, installation and service of communication systems, such as, fire and security alarms. She reported that the Planning Commission had recommended approval with a number of conditions and that 10 parking spaces should be required. Moved by Mitchell, seconded by Schmit to authorize preparation of a resolution approving a Conditional Use Permit for KNR Electronics to construct an office/warehouse at 810 Tower Dr., according to Planning Commission recommendations, including provisions for 10 parking spaces. Motion declared carried Mark Franklin, Radio Towers and antennas JoEllen Hurr explained that there had been complaints regarding TV reception in the area of Mark Franklins property at 1461 Willow Dr. She stated that interference had been attributed to Mr. Franklins amateur radio operation. She stated that she had inspected the area and found four towers when, in fact, the amended Conditional Use Permit of 1982, had allowed two. She reported that the Planning Commission had reviewed and recommended approval of four towers. Ron Batty stated that FCC regulations now allow cities less regulatory authority. Thomas Anderson stated that the Kleins. 1465 Willow Dr., had told him that the matter had not been resolved and that they had been told that they should connect to Cable TV. Robert Bonner, representing Mark Franklin, stated that the Kleins had a very poor TV antenna with no connection to their TV. He stated that he had made the connection and that Mark Franklin had offered to pay for Cable TV installation. Robert mitchell stated that he would like to hear from the FCC. Ron Batty stated that he could not find the cases referred to by the applicant, in which owners now have more rights. Robert Mitchell stated that the survey does not indicate the location of all of the towers. JoEllen Hurr explained that the sruvey would have cost $400 and that she and Loren Kohnen had agreed that they could use the existing survey. Mr. Bonner stated that the towers would be erected 65 ft. from the property line and that other items in the Planning Commission recommendations, would be followed. Moved by Mitchell, seconded by Scherer to table the Mark Franklin application pending receipt of information from the FCC regarding a cities authority to regulate and with staff to provide a recommendation regarding the city zoning code requirements. Motion declared carried v Jeff Lilly, First Coach Corporation, Conditional Use Permit JoEllen Hurr explained that First Coach Corporation had made application to use the building located at 62 Hamel Rd. as a sales office and storage area for funeral coaches, which are prepared for sale in South Dakota. She reported that the Planning Couunission had reviewed the application and recommended approval, with Jim Dillman recommending that Eugene St. not be blacktopped. Thomas Anderson stated that Eugene St. is used for snow storage, by if it should be vacated with one half deeded to the fire department to this property owner. Wilfred scherer stated that it is needed for snow storage. Donna Roehl stated that the street is needed by the fire department around and vehicle parking when there is a fire. Moved by Mltchell, seconded by Theis to authorize preparation of approval to First Coach Corporation at 62 Hamel Rd. according to recommendations. Motion declared carried the city, but asked and one half for equipment turn - a resolution granting Planning Commission John Day, Conditional Use Permit and Setback Variance John Day explained that they would like to construct an office/warehouse on Lots 1 and 2, Block 2, Medina Industrial Addition, with one building to be built at this time to acc- omodate Tri State Pump and Control and the second building to be built sometime in the future. JoEllen Hurr stated that setback variances were needed and the plan submitted had some changes that needed to be reviewed. Moved by Theis, seconded by Mitchell to authorize preparation of a resolution approving the John Day Conditional Use Permit to construct an office/warehouse on Lot 1, Block 2, Medina Industrial Addition, according to Planning Commission recommendations, combin- ation of the lots, hardcover to meet standards, outside building materials to meet standards and mezzanine to meet standards. Motion declared carried Cavanaugh-Dabrowski, Lot Combination JoEllen HUrr stated that the application is for a lot line rearrangement on property which has received a great deal of fill material. She stated that soil compaction information is needed and she was concerned about the buildability of the lots. Moved by Mitchell, seconded by Scherer to table the Cavanaugh-Dabrowski application until such time as the proper information is received. Motion declared carried Woodlake Landfill, Equipment Repair Garage Dick Nowlin, Attorney representing Woodlake Landfill, explained the prepared amendment to the Woodlake Conditional Use Permit in which he had incorporated the Planning Comm- ission recommendations for a 7200 sq. ft. repair garage plus an end use plan which will be in effect by January 1994. Robert Mitchell suggested that the original Conditional Use Permit be reviewed with the requested activities becoming anciliary to the operation, such as the office and repair garage, which may not necessitate an amendment to the permit. Dick Nowlin stated that garbage trucks had been repaired on the site prior to the 1982 permit, but it was not addressed in the permit. Robert Mitchell stated that 40 trucks are not incidental to the site and applicants may want to keep trucks on the site after 1994. Thomas Anderson stated that the city needs to address what is to happen to the property in that area, but in the meantime, if the building is going to be built the city should work through this application. Moved by Mitchell, seconded by Theis to table the Woodlake application pending review of the existing permit and how best to address the application for a repair garage. Motion declared carried Virgil Eisinger, Final Subdivision Moved by Mitchell, seconded by Scherer to adopt Resolution 87-120, granting final sub- division approval to Virgil Eisinger for property on Tamarack Dr. Motion decalred carried Pommer Co, Escrow Funds Moved by Mitchell, seconded by Schmit to reduce the escrow amount of the Pommer Co, 825 Tower Dr., to $3000 as per°recuitunendations of the City Engineer. Funds being posted for completion of site work. Motion declared carried Hennepin County Compost Site Thomas Anderson reported that Hennepin County had purchased the Klaers farm at Co. Rd. 19 and Hamel Rd. and that Ron Batty had delivered a letter to the County Commissioners in- forming them that the city did not concur with their decision to purchase the property for a landfill site. JoEllen Hurr stated that the time for submitting Request for Proposals for the project had been extended to december 9th, for this specific site, and that the cities Task Force would meet after that time to review what had been submitted. Thomas Anderson stated that the Council may wish to discuss whether or not this facility should be located in Medina. Anne Thies asked how Council intended to solicit opinions of the residents. Robert Mitchell suggested that the Task Force continue its review and Council talk to various officials who are in charge of making final decisions. Leonard Leuer stated that the task Force has made a list of concerns and has no need to meet until after December 9th. Robert Mitchell asked that the Planning Commission discuss the land use issue and advise Council as to possible use of the site. Bruce Liesch JoEllen Hurr explained that Bruce Liesch would no longer be working for Medina on landfill inspection, as he had been hired by Browning Ferris. She stated that she and Anne Theis would be talking with some other people who are qualified to do this type of work. Yvonne Miller JoEllen Hurr stated that the Millers own property at 4662 Co. Rd. 11 which is zoned Commercial and that they would like some modification of a Conditional Use Permit to allow them to purchase three vehicles per year which will then be repaired for sale. She explained that the Planning Commission had recommended approval as the site would be cleaned up, but some of the other requirements of a Conditional Use Permit would not be included. Robert Mitchell reported that the Dosch's on Deer Hill Rd. had constructed a building to accomodate a similar situation. Yvonne Miller stated that they would agree to get rid of all but 15 vehicles by September, 1988. 9. HEALTH INSURANCE Donna Roehl reported that Hennepin County had awarded the bid for Health Insurance to Family Health and that the cities within the County had decided to explore a separate group policy. 10. INDEPENDENCE/GREENFIELD SEWER Thomas Anderson reported that Independence and Greenfield had agreed to install the fan system at the Co. Rd. 19 sewer lift station, that Medina had requested but they had asked for an extension until December 31, 1987. Moved by Scherer, seconded by Theis to extend the completion date for installation of the fan system by Independence and greenfield, until December 31, 1987. Motion declared carried 11. BACK HOE Jim Dillman explaiend that the cities back hoe is developing problems and he asked that he be allowed to prepare specification for a new machine that has been budgeted for in 1988. Moved by Scherer, seconded by Mitchell to authorize preparation of specification for the purchase of a back hoe in 1988. Motion declared carried ' 2. POLICE DEPARTMENT STATISTICS Robert Mitchell reported that the City has done a good job of replacing officers and will have good quality protection for 1988, with four officers. He stated that all but two 8 hour shifts per week are covered, plus the time when vacations and seminars are taken. He responded to the comments that had been made by Carolyn Smith at the October 20th meeting that each Police Chief has a different method of keeping records and that in the future he would like to explore adding some more office time, hiring part time officers in busy seasons and use of reserve officers. 13. EMPLOYEE COMPENSATION Tlme Council discussed Comp time for city employees, salaried and hourly employees and language included in the Personel Policy Ron Batty explained that the Fair Labor Standards Act defines employees as exempt and non-exempt. He stated that he would have Dayle Nolan, of his law firm, complete the review of the cities personel policy and include language regarding Comp time for Council to discuss. 14. BILLS Moved by Scherer, seconded by Mitchell to pay the bills; Order Checks # 6174-6235 in the amount of $74,661.56 and Payroll Checks # 10053-10078 in the amount of $13,590.79. Motion declared carried 15. TAMARACK DR. NORTH Moved by Mitchell, seconded by schmit to adopt Resolution 87-121, holding a Public Improvement Hearing and Special Assessment Hearing for Tamarack Dr., on December 1, 1987 at 8:00 P.M. Motion declared carried EXECUTIVE SESSION 11:05 P.M. Tony Raskob, Demo Derby Council discussed claim of Tony Raskob filed in connection with the 1985 Demo Derby incident on Medina Recreation property. Moved by Mitchell, seconded by Scherer to authorize the City Attorney to defend the case in Conciliation Court. Motion declared carried Bruce Neumann, Zoning Violation Ron Batty informed Council of status of the Bruce Neumann zoning violation case. Moved by Mitchell, seconded by Schmit to adjourn. Motion declared carried Meeting adjourned at 11:20 P.M. Clerk -Treasurer Mayor November 3, 1987