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HomeMy Public PortalAbout11/13/1998O November 6, 1998 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, NOVEMBER 13, 1998 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting and Public Hearing of 10- 23 -98. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. Regular Meeting Friday, Dec. 11, 1998 at 9:00 A.M. 2. Regular Meeting Friday, Jan. 8, 1999 at 9:00 A.M. 3. Regular Meeting Friday, Feb. 12, 1999 at 9:00 A.M. 4. Regular Meeting Friday, March 12, 1999 at 9:00 A.M. VII. Presentations. A. Resolution No. 98 -14; A RESOLUTION OF APPRECIATION TO HARRY KATES FROM THE TOWN COMMISSION OF THE TOWN OF GULF STREAM B. Service Awards VIII. Reports. A. Town Manager 1. Letter from Mr. Adams 2. Entry Marker - Inscription B. Town Attorney C. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public b. Regular Meeting & Public c. Regular Meeting & Public d. Regular Meeting & Public D. Finance Director Hearing 11 -19 -98 at 8:30 A.M. Hearing 12 -17 -98 at 8:30 A.M. Hearing 1 -28 -99 at 8:30 A.M. Hearing 2 -25 -99 at 8:30 A.M. 1. Financial Report for October 1998 E. Police Chief 1. Activity for October 1998 IX. Items for Commission Action. A. Items by Mayor and Commissioners. X. Public. XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 N 0 MINUTES OF THE REGULAR MEETING HELD BY OF GULF STREAM ON FRIDAY, NOVEMBER 13, COMMISSION CHAMBERS OF THE TOWN HALL, FLORIDA. I. Call to Order. THE TOWN COMMISSION OF THE TOWN 1998 AT 9:00 A.M., IN THE 100 SEA ROAD, GULF STREAM, Mayor Koch called the meeting to order at 9 A.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Koch. III. Roll Call. Present and Participating William F. Koch, Jr. Joan K. Orthwein Fred B. Devitt III Robert W. Hopkins II William A. Lynch Also Present and Kristin K. Garrison Participating:John Randolph Rita Taylor William Thrasher Robert Schultz Robert Dittman Harry Kates Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Town Attorney Town Clerk Finance Director Police Chief Pres. Place Au Soliel Resident IV. Minutes of the Regular Meeting and Public Hearin Commissioner Lynch moved and Commissioner Hopkin the minutes be approved as circulated and all voted AYE V. Additions, withdrawals, deferrals, Town Manager Garrison requested to Awards from the agenda, to be included on further requested to add two items under number 3. Jamaica Square improvements and There were no objections to these changes VI. Announcements. of 10- 23 -98. seconaea tnat at roll call. arrangement of agenda items. remove item VII. B. Service the December agenda. She IIII.A. Town Manager Reports, 4. Private Sewer Expansion. in the agenda. A. Regular Meetings and Public Hearings 1. Regular Meeting Friday, Dec. 11, 1998 at 9:00 A.M. 2. Regular Meeting Friday, Jan. 8, 1999 at 9:00 A.M. 3. Regular Meeting Friday, Feb. 12, 1999 at 9:00 A.M. 4. Regular Meeting Friday, March 12, 1999 at 9:00 A.M. Mayor Koch announced these meeting dates and advised that one of the Commissioners has a conflict with the February meeting date and it was tentatively agreed to hold the February meeting on Friday, February 5, 1999. The Mayor suggested that everyone check their calendars prior to the next meeting to make certain this change is acceptable. Town Commission - Regular Meeting November 13, 1998 page 2 VII. Presentations. A. Resolution No. 98 -14; A RESOLUTION OF APPRECIATION TO HARRY KATES FROM THE TOWN COMMISSION OF THE TOWN OF GULF STREAM Mayor Koch asked Mr. Kates to please stand and then directed the Town Clerk to read Resolution No. 98 -14. Commissioner Lynch moved for the adoption of Resolution No. 98 -14 and Commissioner Orthwein seconded the motion. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. OLynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. Mr. Robert Dittman, President of the Place Au Soleil Homeowners Association, was recognized and presented a plaque to Mr. Kates on behalf of the Association for his service on the Board of Directors of the Association and his assistance to the community wherever needed. Mr. Kates thanked the Town and the Association and stated that he and Mrs. Kates were going to miss their friends in Gulf Stream. Everyone expressed regrets with their moving to Vero, but wished them well. B. Service Awards This item was removed from the agenda and will be considered on the December 1998 agenda. VIII. Reports. A. Town Manager 1. Letter from Mr. Adams Town Manager Garrison called attention to the letter from Mr. John Adams regarding funding possibilities for burying utility lines and asked if there were any options listed in the letter that the Commission would care to explore. Commissioner Hopkins noted that Mr. Adams seemed to be including other types of projects with burying utility lines. He believed that the Town should only deal with one project at a time, and that that there does not appear much chance of funding this one project, according to Mr. Adams. Mayor Koch observed that Mr. Adams did not name any other Town that he has assisted with funding. The members of the Commission agreed that no further contact with Mr. Adams would be necessary, with Commissioner Devitt adding that Mr. Adams knows what the Town is looking for and if he sees it in the future, he will no doubt be in contact with Gulf Stream. The Commission closed this issue by directing that it is not necessary to have this item on every agenda in the future, only those at such time as there is additional information to report. 2. Entry Marker - Inscription Mrs. Garrison distributed drawings of the proposed entry markers for the Town, one showing only "Gulf Stream" and the other showing "Town of Gulf Stream Est. 1925 ", and asked which the Commission would prefer. Town Commission - Regular Meeting November 13, 1998 page 3 Commissioner Lynch moved that the entry marker inscribed "Town of Gulf Stream Est. 1925" be authorized. The motion was seconded by Commissioner Orthwein. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. 3. Jamaica Square Landscape Improvements Town Manager Garrison reminded that at a previous meeting the Commission Ohad approved an expenditure of $5,000 to be used to add paver accents and landscape material on the right -of -way used for parking in front of Jamaica Square. She advised that it is not possible to do the extent of work that had been envisioned for this sum, adding it appears that $6,100 will be needed. Jamaica Square had declined to contribute toward this project. Mrs. Garrison further advised that in her initial conversations with the association president, she had explored the reduction in parking spaces in this area, and utilizing the 16 spaces they had been given by E1 Cortijo on the north side. She reminded that there are 17 units and only 16 side spaces which would make it necessary to still provide for a few spaces on the AlA right -of -way. Mayor Koch pointed out that a representative for Jamaica Square had appeared before the Commission about 2 months previously with plans to reconstruct the dumpster enclosure along AlA and that to date nothing had been done with the structure. He was not in favor of doing anything for them if they did not share in the project. The Commission asked Chief Schultz if it was legal to back out on AlA and was advised that there is no law against it. Chief Schultz went on to add that it is a safety concern and that several times his department has discovered a propane truck parked in the traveled portion of AlA while servicing Jamaica Square and have had to block traffic until the truck moved off the highway as ordered by the officers. Likewise, numerous near accidents had been observed when cars were backing out of these spaces. Mayor Koch suggested that FDOT be contacted regarding these safety concerns. The Town Manager advised she had spoken to DOT at the beginning and they showed no interest in getting involved, considering this parking on the right -of -way a "grandfathered" use. Attorney Randolph believed there should be another effort made to get the assistance of DOT, emphasizing safety concerns and that there is some other parking available. Commissioner Devitt advised that he had not been aware that there was other parking available. Commissioner Hopkins expressed that Jamaica Square seemed interested in leaving everything as it is and disinterested in contributing to this project. He advised that he had no authority to speak for E1 Cortijo but that he would contact them and inquire if they felt they could share a little more of their property to ease the parking problems at Jamaica Square. Town Commission - Regular Meeting November 13, 1998 page 4 Commissioner Orthwein moved and Commissioner Hopkins seconded that the Town Manager be directed to contact DOT to seek assistance in improving the safety of the parking on the right -of -way in front of Jamaica Square. Roll Call: Commissioner Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. Q4. Private Sewer System Expansion Town Manager Garrison advised that she has the plans for this proposed expansion and they are available for review. She displayed a map showing the area of expansion and added that according to Mr. O'Neal there are 17 new customers being added at this time. She advised that there will be approximately 23 additional homes in the area that will have access to the sewer system but are not included at this time. Some Commissioners believed this work should not be done during the season and directed that a representative of the projected expansion appear before the Commission to discuss their plans. Town Manager Garrison advised that there are several of the 17 new customers that are experiencing septic problems and are anxious to be able to connect to the system. She further advised that the Health Department has yet to issue the permit for the proposed expansion. Mr. Thrasher suggested that perhaps it should be determined if any of the equipment associated with the sewer system could be expected to incur the year 2000 problems. The Town Clerk advised that the Town Hall did not receive complaints during the construction of the first phase of the sewer installation. Town Manager Garrison advised that Perry O'Neal had intended to be present at this meeting to answer questions regarding the project but had a scheduling conflict. She stated she would contact him with regard to attendance at the next meeting. B. Town Attorney There was no report from the Town Attorney. C. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 11 -19 -98 at 8:30 A.M. b. Regular Meeting & Public Hearing 12 -17 -98 at 8:30 A.M. c. Regular Meeting & Public Hearing 1 -28 -99 at 8:30 A.M. d. Regular Meeting & Public Hearing 2 -25 -99 at 8:30 A.M. Mayor Koch called attention to these dates. D. Finance Director 1. Financial Report for October 1998 Mr. Thrasher called attention to the amount of $537,392 shown as invested funds in the General Fund and advised that this is the amount that could be used for emergencies. He noted that expenditures in the Administrative and General account in the General Fund is a deficit figure due to there being one time expenditures that always fall in the first month of the fiscal year. The same is true for the Water Fund in that the administrative expense for the entire year is shown in the first month of the fiscal year. Town Commission - Regular Meeting November 13, 1998 page 5 Mayor Koch advised that this happens every year and is to be expected. Mr. Thrasher further reported that a representative from ICMA had met with employees to discuss with each one their investments, and to answer any questions. The representative pointed out that this is a risk - oriented plan and earnings /loses will fluctuate with the market. OCommissioner Devitt moved and Commissioner Lynch seconded that the report be approved as presented and all voted AYE at roll call. E. Police Chief 1. Activity for October 1998 Chief Schultz presented and explained the activity report for his department. He added that Officer Sindone had attended the burglary intelligence meeting at the Sheriff's Office and that he had attended the Palm Beach County Chiefs of Police Business Meeting, an FDLE workshop regarding changes in State procedures and requirements and a Local Emergency Management Network meeting at the operations center. IX. Items for Commission Action. A. Items by Mayor and Commissioners. There were no items from the Mayor or the Commissioners. X. Public. There was no comment from the public. XI. Adjournment. Mayor Koch adjourned the meeting at 9:50 A.M. on a Motion to do so made by Commissioner Lynch that was seconded by Commissioner Orthwein with all voting in the affirmative. 7,�6 Z7�� -,/,) Rita L. Taylor, Tcon Clerk O NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on November 19, 1998, at 8:30 A.M., and the Town Commission will hold a Public Hearing on December 11, 1998, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: C' An application submitted by Randall Stofft Architects, P.A., as agent for Richard & Faye Thurman, the owners of the property located at 3813 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as Lot 3, Block B, Palm Beach Shores Acres, Gulf Stream, Florida, for: 1) An AIA Vegetative Disturbance Permit; 2) A Level 3 Architectural /Site Plan Review to permit the construction of a two story single family dwelling consisting of 7,050 square feet. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: November 3, 1998 vw TOWN OF GULF STREAM, FLORIDA X73 -7/ 2 2K Rita L. Taylor, Town Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on December 17, 1998, at 8:30 A.M., and the Town Commission will hold a Public Hearing on January 8, 1998, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: O An application submitted by Mark Marsh, as agent for Mr. & Mrs. Alfred Monacella, the owners of the property located at 3138 Gulf Stream Road, Gulf Stream, Florida, which is legally described as Lot 23 & the South 25 feet of Lot 24 Gulf Stream Properties Subdivision for a; 1) SPECIAL EXCEPTION to permit the extension of a non - conforming wall line; 2) LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of two additions to the existing single family dwelling consisting of 900 square feet. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. TOWN OF GULF STREAM, FLORIDA Dated: December 5, 1998 A e Rita L. Taylor, 9foown Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on December 17, 1998, at 8:30 A.M. in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by Barry Miller of Savino & Miller Design Studio, as agent for Mark & Barbara Rubenstein, the owners of the property located at 1221 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as Lot 9, Block D, Revised Plat of Block D & E, Palm Beach Shores Acres for; 1) An AlA VEGETATIVE DISTURBANCE PERMIT to permit driveway realignment and landscaping within the 50'North Ocean Boulevard Corridor; 2) A LEVEL 2 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of a courtyard with 8' walls and site lighting. The Architectural Review and Planning Board shall make a final decision regarding the subject application at the meeting noticed above. The meeting may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board of the Town of Gulf Stream at the time and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT THE PUBLIC HEARING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. TOWN OF GULF STREAM, FLORIDA Dated: December 5, 1998 f2j_� Fc� 4 Rita L. Taylor, To6ft Clerk