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HomeMy Public PortalAbout04/09/1999April 1, 1999 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch O REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, APRIL 9,1999 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. O AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Regular Meeting & Public Hearing of March 12, 1999 B. Certification of Elections Meeting of March 12, 1999 V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Presentations. A. Delray Beach Fire Department -Chief Rehr VII. Announcements. A. Regular Meetings and Public Hearings 1. Regular Meeting, Friday, May 14, 1999 at 9:00 A.M. 2. Regular Meeting, Friday, June 4, 1999 at 9:00 A.M. 3. Regular Meeting, Friday, July 16, 1999 at 9:00 A.M. 4. Regular Meeting, Friday, August 13, 1999 at 9:00 A.M. VIII. Reports. A. Town Manager 1. AlA Landscape Update 2. Private sewer line location on Golfview Drive B. Town Attorney C. Architectural Review & 1. Meeting Dates a. Regular Meeting b. Regular Meeting c. Regular Meeting d. Regular Meeting D. Finance Director Planning Board & Public Hearing 4 -22 -99 at 8:30 A.M. & Public Hearing 5 -27 -99 at 8:30 A.M. & Public Hearing 6 -24 -99 at 8:30 A.M. & Public Hearing 7 -22 -99 at 8:30 A.M. 1. Financial Report for March 1999 2. Bi- monthly Water Report E. Police Chief 1. Activity for March 1999 IX. Items for Commission Action. A. Reorganization 1. Election of the Mayor 2. Election of the Vice Mayor 3. Appointment of 2 members for B. Items by Mayor and Commissioners. the ARPB (3 yr. term each) AGENDA CONTINUED OX. Correspondence. A. Resolutions supporting the Florida Institute of Government at Palm Beach Community College and urging the College to continue its full support of the Institute's financial and programming needs to serve the educational needs of local government agencies. 1. #26 -99 from the City of Lake Worth 2. #R -03 -99 from the Town of Palm Beach Shores XI. Public. XII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 266.0105 x MINUTES OF THE REGULAR MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, APRIL 9,1999 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 9 A.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Koch. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor Fred B. Devitt III Commissioner Robert W. Hopkins II Commissioner William A. Lynch Commissioner Also Present and Participating IV. Minutes. Kristin K. Garrison Rita Taylor William Thrasher Robert Schultz Art Mello Perry O'Neal Town Manager Town Clerk Finance Director Police Chief Mgr. of Somerset Apts. Town Resident A. Regular Meeting & Public Hearing of March 12, 1999 B. Certification of Elections Meeting of March 12, 1999 Commissioner Lynch moved that the minutes for each of the above meetings be approved as circulated and Commissioner Devitt seconded, with all voting AYE on each. V. Additions, withdrawals, deferrals, arrangement of agenda items. were no changes in the age VI. Presentations. A. Delray Beach Fire Department -Chief Rehr Fire Chief Robert Rehr was welcomed. He advised that he had a 10- minute presentation and called attention to material that had been distributed to the Commission. Chief Rehr noted that the Town of Gulf Stream had entered into a 10 year Interlocal Agreement in 1992 with the City of Delray Beach for Fire and Emergency Medical Services which include the following: Fire Suppression, Fire Inspections, Plans Examination, Hazardous Materials Incident Response, Basic and Advanced Life Support, Patient Transportation, Public Education and Heavy Rescue - Extrication. The Chief reported that there were a total of 128 calls, an increase of 13.2 %, answered in the year 1997/1998 and 53 of them were EMS calls. He further reported that 62 of the fire calls were false alarm calls due to malfunctioning alarm systems, and the average response time for all calls was 7:16 minutes. Town Commission - Regular Meeting April 9, 1999 Page 2 In closing, Chief Rehr advised that some changes are planned in the deployment of personnel on the respective units responding to calls. He believed that it will be possible to respond with fewer pieces of equipment and still have the same amount of personnel responding. The Commission thanked Chief Rehr for his presentation and complimented him on the quality of service his department renders. OVII. Announcements. A. Regular Meetings and Public Hearings 1. Regular Meeting, Friday, May 14, 1999 at 9:00 A.M. 2. Regular Meeting, Friday, June 4, 1999 at 9:00 A.M. 3. Regular Meeting, Friday, July 16, 1999 at 9:00 A.M. 4. Regular Meeting, Friday, August 13, 1999 at 9:00 A.M. These announcements were made by Mayor Koch. VIII. Reports. A. Town Manager 1. AlA Landscape Update Town Manager Garrison reported that work has started on the Jamaica Square parking lot and it is expected that the Coquina feature will be started on Wednesday, April 14, 1999, with the landscaping to follow. She further reported that the contractor for the entry markers has been terminated and a new contractor hired who has started work. With regard to the landscape material that was installed last summer, Mrs. Garrison advised that she had been trying for two weeks to find someone with equipment to water the plants & trees during this drought, and was finally able to persuade Arazoza Brothers to work the Town into their schedule, with watering now underway. She further advised that Arazoza has employees in Town trimming away dead limbs, etc. and the Landscape Architect has taken an inventory of what plant material needs to be replaced. Mayor Koch felt that the watering should have been started sooner as it appears that some of the trees are lost to the drought. The Town Manager advised that the only areas, except one, where trees have died are those that have no irrigation, particularly along the Gulf Stream Golf Club. There was discussion regarding asking the Golf Club to consider irrigating the right -of -way. Commissioner Hopkins suggested that when the inventory of the dead material is taken, it be determined how much of the loss is the fault of the Town and how much is the responsibility of the contractor. Town Manager Garrison called attention to a letter from the Somerset asking that the Pine trees be removed and nothing else planted in front of their buildings. She advised that representatives from the Somerset had attended the public meetings prior to the installation of the plant material and had no objections to the plantings. Town Commission - Regular Meeting April 9, 1999 Page 3 Mr. Art Mello, Manager at the Somerset, was present and advised that the residents had not realized the impact of the plantings until they have seen the finished product. Mr. Mello stated that the residents are concerned that when the trees grow larger, the long limbs will overhang their parking lot and cars, dropping needles or leaves on the cars. The Town Manager reminded that the Villa de Este had complained about the pines but had settled for having a different tree planted that would make a canopy. Mr. Mello questioned if the Town would be keeping the trees trimmed. The Town Manager advised that the Town does pay to have them maintained over AlA as part of an agreement with DOT but had not routinely performed any maintenance over private property. The Commission agreed that they prefer to keep the Pine trees in place, but, if the Somerset preferred to have them replaced at their expense with other trees that would make a canopy, the Commission would be glad to take another look at the area. The Commissioners stated that they intend that all developments be treated the same, citing the concessions made to Villa de Este. The Town Manager advised that there is one other matter related to the AlA project. She observed that the project should be concluded, or nearly so, by the time of the May meeting and questioned if it was the intent of the Commission to formally thank the Historic Highway Committee. The Commission agreed that each should be presented with a Resolution of Appreciation at the May meeting and that the Chairman should receive a silver key chain engraved with the Town Seal. Mrs. Garrison congratulated Mr. Thrasher for achieving a Level 8 (2 levels) in the Community Rating System, which will result in a savings of 10% on the Flood Insurance Premiums for Gulf Stream residents with property located in the flood hazard areas. The Town Manager announced that the Civic Association had voted to contribute two Emergency Defibrillators to be installed in the police vehicles. Commissioner Orthwein moved and Commissioner Hopkins seconded that a thank you letter be forwarded to the Civic Association and all voted AYE. 2. Private sewer line location on Golfview Drive Town Manager Garrison advised that she is bringing this to the attention of the Commission in that, at the time they had approved the installation, it had not been made clear by the contractor that it would be necessary to place this line near the center of the street rather than along the edge of the paving as had been done with other installations. She stated that both Mr. Harvel and Mr. Thrasher had met with the contractor and this is the only location for the line because Town Commission - Regular Meeting April 9, 1999 Page 4 there is a water line up each side of this street and sewer lines are required to have a separation from water lines. She advised that the owner at the end of Golfview wants the service and that when the line is extended, laterals will be extended to the edge of the pavement and capped off at each of the properties along the street so that if, in the future, others decide they want the service, it will not be necessary to disrupt the pavement. OThe Commission believed that these patches the full length of the street would be unacceptable in that they would not settle evenly with the remainder of the existing pavement. They questioned if this street is on the re- paving schedule for this year and Mr. Thrasher advised that it was probably two years in the future. The Commission directed Mr. Thrasher to meet with the Homeowners Improvement Association to determine if a cost sharing financial arrangement could be worked out so that the entire street would be re -paved after this installation, and that no work on this street be started until the end of the season. Mr. Perry O'Neal, representing the HIA, advised he would be happy to meet with Mr. Thrasher. B. Town Attorney There was no report from the Town Attorney. C. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 4 -22 -99 at 8:30 A.M. b. Regular Meeting & Public Hearing 5 -27 -99 at 8:30 A.M. c. Regular Meeting & Public Hearing 6 -24 -99 at 8:30 A.M. d. Regular Meeting & Public Hearing 7 -22 -99 at 8:30 A.M. These dates were announced. D. Finance Director 1. Financial Report for March 1999' Mr. Thrasher reported that there is nothing unusual to note in this report but he advised that it is that time of year when it will be necessary to start drawing on the 1.2 million that has been invested. Commissioner Lynch moved and Commissioner Orthwein seconded that the report be approved as presented and all voted AYE at Roll Call. 2. Bi- monthly Water Report Commissioner Lynch noted that the current drought is reflected in the water report. There were no questions regarding the report. E. Police Chief 1. Activity for March 1999 Chief Schultz presented his report, noting that since the extra burglary patrols have been in place, there have been no new burglaries. He further reported that the body of the man that was found along the Intracoastal has not yet been identified but that the cause of death was determined to be drowning. IX. Items for Commission Action. A. Reorganization 1. Election of the Mayor Commissioner Devitt moved and Commissioner Lynch seconded that Mayor Koch be re- elected Mayor and all voted AYE at Roll Call. Town Commission - Regular Meeting April 9, 1999 Page 5 2. Election of the Vice Mayor Commissioner Hopkins moved and Commissioner Lynch seconded that Vice Mayor Orthwein be re- elected Vice Mayor and all voted AYE at Roll Call. 3. Appointment of 2 members for the ARPB (3 yr. term each) The Town Clerk advised that the three -year terms of Mrs. Winston and Mr. Kent have expired and that Mrs. Winston had advised that she did not (� want to be considered for reappointment. Commissioner Hopkins advised that he had visited with Chris Wheeler and believed that he would be very beneficial to have as a member of the Architectural Review and Planning Board as he has a background in development. He then moved to appoint Chris Wheeler to a 3 -year term on the ARPB. The motion was seconded by Commissioner Lynch. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. Commissioner Devitt moved to re- appoint Mr. Kent to a 3 -year term on the ARPB and the motion was seconded by Comm. Orthwein. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; NAY, Comm. Hopkins; AYE, and Mayor Koch; AYE. B. Items by Mayor and Commissioners. Commissioner Lynch commended the Town Manager on the draft of the letter that is intended to welcome new residents to Town and the draft of the spring newsletter. X. Correspondence. A. Resolutions supporting the Florida Institute of Government at Palm Beach Community College and urging the College to continue its full support of the Institute's financial and programming needs to serve the educational needs of local government agencies. 1. #26 -99 from the City of Lake Worth 2. #R -03 -99 from the Town of Palm Beach Shores These resolutions were made a part of the official record. XI. Public. There was no comment from the public. XII. Adjournment. Mayor Koch adjourned the meeting at 10:16 A.M. on a motion to do so made by Commissioner Lynch that was seconded by Commissioner Hopkins with all voting in the affirmative. �7�; Rita L. Taylor, own Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on April 22, 1999, at 8:30 A.M., and the Town Commission will hold a Public Hearing on May 14, 1999, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by Randall Stofft, Architect, as agent for Barry & Pam Goodman, the owners of the property located at 3603 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as the North 100' of the South 170' of Lot 8 in Gulf Stream Ocean Tracts Subdivision, for; 1) An AlA Vegetative Disturbance Permit to alter the existing landscape material and add a wall, hedge and an entry gate within the 50, Historic Corridor; and 2) A Level 3 Architectural /Site Plan Review to permit the demolition of the existing structure and the construction of a two - story, single family dwelling consisting of 6,535 square feet. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. TOWN OF GULF STREAM, FLORIDA Dated: April 6, 1999 Rita L. Taylor, To Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on Thursday, May 27, 1999, at 8:30 A.M., and the Town Commission will hold a Public Hearing on Friday, June 4, 1999, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: O An application submitted by Digby Bridges, Marsh & Associates, P.A., as agents for Gordon McShane, the owner of the property located at 531 Palm Way, Gulf Stream, Florida, which is legally described as Lot 18 Polo Cove Subdivision, for; 1) A SPECIAL EXCEPTION to allow the extension of a non - conforming wall line; and 2) A LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of a 600 square foot two -story addition, consisting of a guest bedroom, bathroom and study, over the garage of an existing single family dwelling. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. TOWN OF GULF STREAM, FLORIDA Dated: May 10, 1999 Rita L. Taylor, ToWn Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on May 27, 1999, at 8:30 A.M., and the Town Commission will hold a Public Hearing on June 4, 1999, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by Tim Diamond, as agent for Delray Ocean Estates, Inc., the contract purchaser of the property located at 590 Wrightway, Gulf Stream, Florida, which is legally described as Lot 11, Block 3 in Polo Fields #1 Subdivision, and currently owned by Bessie and John Connelly, Jr., for a LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of a two -story Bermuda style single family dwelling consisting of 7,526 square feet at the location described herein. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. TOWN OF GULF STREAM, FLORIDA Dated: May 10, 1999 �r CDRita L. Taylor, To /wn 'lerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on May 27, 1999, at 8:30 A.M., and the Town Commission will hold a Public Hearing on June 4, 1999, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by Tim Diamond, as agent for Delray Ocean Cj Estates, Inc., the contract purchaser of the property located at 600 Wrightway, Gulf Stream, Florida, which is legally described in metes and bounds in Sections 3 and 4, Township 46 South, Range 43 East in Gulf Stream, Florida, and currently owned by Bessie and John Connelly, Jr., for a LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of a second story addition consisting of 1,562 square feet to an existing Bermuda style single family dwelling at the address stated herein. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. TOWN OF GULF STREAM, FLORIDA Dated: May 10, 1999 l Rita L. Taylor, Tow Clerk