HomeMy Public PortalAbout04/09/1999April 1, 1999
MAYOR: William F. Koch, Jr.
VICE MAYOR: Joan K. Orthwein
COMMISSIONER: Fred B. Devitt III
Robert W. Hopkins II
William A. Lynch
O REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF
STREAM ON FRIDAY, APRIL 9,1999 AT 9:00 A.M., IN THE COMMISSION CHAMBERS
OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
O
AGENDA
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Minutes.
A. Regular Meeting & Public Hearing of March 12, 1999
B. Certification of Elections Meeting of March 12, 1999
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Presentations.
A. Delray Beach Fire Department -Chief Rehr
VII. Announcements.
A. Regular Meetings and Public Hearings
1. Regular Meeting, Friday, May 14, 1999 at 9:00 A.M.
2. Regular Meeting, Friday, June 4, 1999 at 9:00 A.M.
3. Regular Meeting, Friday, July 16, 1999 at 9:00 A.M.
4. Regular Meeting, Friday, August 13, 1999 at 9:00 A.M.
VIII. Reports.
A. Town Manager
1. AlA Landscape Update
2. Private sewer line location on Golfview Drive
B. Town Attorney
C. Architectural Review &
1. Meeting Dates
a. Regular Meeting
b. Regular Meeting
c. Regular Meeting
d. Regular Meeting
D. Finance Director
Planning Board
& Public Hearing 4 -22 -99 at 8:30 A.M.
& Public Hearing 5 -27 -99 at 8:30 A.M.
& Public Hearing 6 -24 -99 at 8:30 A.M.
& Public Hearing 7 -22 -99 at 8:30 A.M.
1. Financial Report for March 1999
2. Bi- monthly Water Report
E. Police Chief
1. Activity for March 1999
IX. Items for Commission Action.
A. Reorganization
1. Election of the Mayor
2. Election of the Vice Mayor
3. Appointment of 2 members for
B. Items by Mayor and Commissioners.
the ARPB (3 yr. term each)
AGENDA CONTINUED
OX. Correspondence.
A. Resolutions supporting the Florida Institute of Government at
Palm Beach Community College and urging the College to
continue its full support of the Institute's financial and
programming needs to serve the educational needs of local
government agencies.
1. #26 -99 from the City of Lake Worth
2. #R -03 -99 from the Town of Palm Beach Shores
XI. Public.
XII. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 266.0105
x
MINUTES OF THE REGULAR MEETING HELD BY THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM ON FRIDAY, APRIL 9,1999 AT 9:00 A.M., IN THE COMMISSION
CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order.
Mayor Koch
called the
meeting to order at 9 A.M.
II. Pledge of Allegiance.
The
Pledge of Allegiance
was led by Mayor
Koch.
III. Roll Call.
Present and
William
F. Koch, Jr.
Mayor
Participating:
Joan K.
Orthwein
Vice Mayor
Fred B.
Devitt III
Commissioner
Robert W.
Hopkins II
Commissioner
William
A. Lynch
Commissioner
Also Present and
Participating
IV. Minutes.
Kristin K. Garrison
Rita Taylor
William Thrasher
Robert Schultz
Art Mello
Perry O'Neal
Town Manager
Town Clerk
Finance Director
Police Chief
Mgr. of Somerset Apts.
Town Resident
A. Regular Meeting & Public Hearing of March 12, 1999
B. Certification of Elections Meeting of March 12, 1999
Commissioner Lynch moved that the minutes for each of the above meetings
be approved as circulated and Commissioner Devitt seconded, with all
voting AYE on each.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
were no changes in the age
VI. Presentations.
A. Delray Beach Fire Department -Chief Rehr
Fire Chief Robert Rehr was welcomed. He advised that he had a 10- minute
presentation and called attention to material that had been distributed
to the Commission.
Chief Rehr noted that the Town of Gulf Stream had entered into a 10 year
Interlocal Agreement in 1992 with the City of Delray Beach for Fire and
Emergency Medical Services which include the following: Fire
Suppression, Fire Inspections, Plans Examination, Hazardous Materials
Incident Response, Basic and Advanced Life Support, Patient
Transportation, Public Education and Heavy Rescue - Extrication. The
Chief reported that there were a total of 128 calls, an increase of
13.2 %, answered in the year 1997/1998 and 53 of them were EMS calls. He
further reported that 62 of the fire calls were false alarm calls due to
malfunctioning alarm systems, and the average response time for all
calls was 7:16 minutes.
Town Commission - Regular Meeting
April 9, 1999
Page 2
In closing, Chief Rehr advised that some changes are planned in the
deployment of personnel on the respective units responding to calls. He
believed that it will be possible to respond with fewer pieces of
equipment and still have the same amount of personnel responding.
The Commission thanked Chief Rehr for his presentation and complimented
him on the quality of service his department renders.
OVII. Announcements.
A. Regular Meetings and Public Hearings
1. Regular Meeting, Friday, May 14, 1999 at 9:00 A.M.
2. Regular Meeting, Friday, June 4, 1999 at 9:00 A.M.
3. Regular Meeting, Friday, July 16, 1999 at 9:00 A.M.
4. Regular Meeting, Friday, August 13, 1999 at 9:00 A.M.
These announcements were made by Mayor Koch.
VIII. Reports.
A. Town Manager
1. AlA Landscape Update
Town Manager Garrison reported that work has started on the Jamaica
Square parking lot and it is expected that the Coquina feature will be
started on Wednesday, April 14, 1999, with the landscaping to follow.
She further reported that the contractor for the entry markers has been
terminated and a new contractor hired who has started work.
With regard to the landscape material that was installed last summer,
Mrs. Garrison advised that she had been trying for two weeks to find
someone with equipment to water the plants & trees during this drought,
and was finally able to persuade Arazoza Brothers to work the Town into
their schedule, with watering now underway. She further advised that
Arazoza has employees in Town trimming away dead limbs, etc. and the
Landscape Architect has taken an inventory of what plant material needs
to be replaced.
Mayor Koch felt that the watering should have been started sooner as it
appears that some of the trees are lost to the drought.
The Town Manager advised that the only areas, except one, where trees
have died are those that have no irrigation, particularly along the Gulf
Stream Golf Club. There was discussion regarding asking the Golf Club to
consider irrigating the right -of -way.
Commissioner Hopkins suggested that when the inventory of the dead
material is taken, it be determined how much of the loss is the fault of
the Town and how much is the responsibility of the contractor.
Town Manager Garrison called attention to a letter from the Somerset
asking that the Pine trees be removed and nothing else planted in front
of their buildings. She advised that representatives from the Somerset
had attended the public meetings prior to the installation of the plant
material and had no objections to the plantings.
Town Commission - Regular Meeting
April 9, 1999 Page 3
Mr. Art Mello, Manager at the Somerset, was present and advised that the
residents had not realized the impact of the plantings until they have
seen the finished product. Mr. Mello stated that the residents are
concerned that when the trees grow larger, the long limbs will overhang
their parking lot and cars, dropping needles or leaves on the cars.
The Town Manager reminded that the Villa de Este had complained about
the pines but had settled for having a different tree planted that would
make a canopy.
Mr. Mello questioned if the Town would be keeping the trees trimmed.
The Town Manager advised that the Town does pay to have them maintained
over AlA as part of an agreement with DOT but had not routinely
performed any maintenance over private property.
The Commission agreed that they prefer to keep the Pine trees in place,
but, if the Somerset preferred to have them replaced at their expense
with other trees that would make a canopy, the Commission would be glad
to take another look at the area. The Commissioners stated that they
intend that all developments be treated the same, citing the concessions
made to Villa de Este.
The Town Manager advised that there is one other matter related to the
AlA project. She observed that the project should be concluded, or
nearly so, by the time of the May meeting and questioned if it was the
intent of the Commission to formally thank the Historic Highway
Committee.
The Commission agreed that each should be presented with a Resolution of
Appreciation at the May meeting and that the Chairman should receive a
silver key chain engraved with the Town Seal.
Mrs. Garrison congratulated Mr. Thrasher for achieving a Level 8 (2
levels) in the Community Rating System, which will result in a savings
of 10% on the Flood Insurance Premiums for Gulf Stream residents with
property located in the flood hazard areas.
The Town Manager announced that the Civic Association had voted to
contribute two Emergency Defibrillators to be installed in the police
vehicles.
Commissioner Orthwein moved and Commissioner Hopkins seconded that a
thank you letter be forwarded to the Civic Association and all voted
AYE.
2. Private sewer line location on Golfview Drive
Town Manager Garrison advised that she is bringing this to the attention
of the Commission in that, at the time they had approved the
installation, it had not been made clear by the contractor that it would
be necessary to place this line near the center of the street rather
than along the edge of the paving as had been done with other
installations. She stated that both Mr. Harvel and Mr. Thrasher had met
with the contractor and this is the only location for the line because
Town Commission - Regular Meeting
April 9, 1999
Page 4
there is a water line up each side of this street and sewer lines are
required to have a separation from water lines. She advised that the
owner at the end of Golfview wants the service and that when the line is
extended, laterals will be extended to the edge of the pavement and
capped off at each of the properties along the street so that if, in the
future, others decide they want the service, it will not be necessary to
disrupt the pavement.
OThe Commission believed that these patches the full length of the street
would be unacceptable in that they would not settle evenly with the
remainder of the existing pavement. They questioned if this street is
on the re- paving schedule for this year and Mr. Thrasher advised that it
was probably two years in the future. The Commission directed Mr.
Thrasher to meet with the Homeowners Improvement Association to
determine if a cost sharing financial arrangement could be worked out so
that the entire street would be re -paved after this installation, and
that no work on this street be started until the end of the season. Mr.
Perry O'Neal, representing the HIA, advised he would be happy to meet
with Mr. Thrasher.
B. Town Attorney
There was no report from the Town Attorney.
C. Architectural Review & Planning Board
1. Meeting Dates
a. Regular Meeting & Public Hearing 4 -22 -99 at 8:30 A.M.
b. Regular Meeting & Public Hearing 5 -27 -99 at 8:30 A.M.
c. Regular Meeting & Public Hearing 6 -24 -99 at 8:30 A.M.
d. Regular Meeting & Public Hearing 7 -22 -99 at 8:30 A.M.
These dates were announced.
D. Finance Director
1. Financial Report for March 1999'
Mr. Thrasher reported that there is nothing unusual to note in this
report but he advised that it is that time of year when it will be
necessary to start drawing on the 1.2 million that has been invested.
Commissioner Lynch moved and Commissioner Orthwein seconded that the
report be approved as presented and all voted AYE at Roll Call.
2. Bi- monthly Water Report
Commissioner Lynch noted that the current drought is reflected in the
water report. There were no questions regarding the report.
E. Police Chief
1. Activity for March 1999
Chief Schultz presented his report, noting that since the extra burglary
patrols have been in place, there have been no new burglaries. He
further reported that the body of the man that was found along the
Intracoastal has not yet been identified but that the cause of death was
determined to be drowning.
IX. Items for Commission Action.
A. Reorganization
1. Election of the Mayor
Commissioner Devitt moved and Commissioner Lynch seconded that Mayor
Koch be re- elected Mayor and all voted AYE at Roll Call.
Town Commission - Regular Meeting
April 9, 1999 Page 5
2. Election of the Vice Mayor
Commissioner Hopkins moved and Commissioner Lynch seconded that Vice
Mayor Orthwein be re- elected Vice Mayor and all voted AYE at Roll Call.
3. Appointment of 2 members for the ARPB (3 yr. term each)
The Town Clerk advised that the three -year terms of Mrs. Winston and Mr.
Kent have expired and that Mrs. Winston had advised that she did not
(� want to be considered for reappointment.
Commissioner Hopkins advised that he had visited with Chris Wheeler and
believed that he would be very beneficial to have as a member of the
Architectural Review and Planning Board as he has a background in
development. He then moved to appoint Chris Wheeler to a 3 -year term on
the ARPB. The motion was seconded by Commissioner Lynch. Roll Call:
Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins;
AYE, and Mayor Koch; AYE.
Commissioner Devitt moved to re- appoint Mr. Kent to a 3 -year term on the
ARPB and the motion was seconded by Comm. Orthwein. Roll Call: Comm.
Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; NAY, Comm. Hopkins; AYE,
and Mayor Koch; AYE.
B. Items by Mayor and Commissioners.
Commissioner Lynch commended the Town Manager on the draft of the letter
that is intended to welcome new residents to Town and the draft of the
spring newsletter.
X. Correspondence.
A. Resolutions supporting the Florida Institute of Government at
Palm Beach Community College and urging the College to
continue its full support of the Institute's financial and
programming needs to serve the educational needs of local
government agencies.
1. #26 -99 from the City of Lake Worth
2. #R -03 -99 from the Town of Palm Beach Shores
These resolutions were made a part of the official record.
XI. Public. There was no comment from the public.
XII. Adjournment. Mayor Koch adjourned the meeting at 10:16 A.M. on a
motion to do so made by Commissioner Lynch that was seconded by
Commissioner Hopkins with all voting in the affirmative.
�7�;
Rita L. Taylor, own Clerk
NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL
NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board
of the Town of Gulf Stream will hold a Public Hearing on April 22, 1999, at
8:30 A.M., and the Town Commission will hold a Public Hearing on May 14,
1999, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100
Sea Road, Gulf Stream, Florida, at which the following will be considered:
An application submitted by Randall Stofft, Architect, as agent for
Barry & Pam Goodman, the owners of the property located at 3603 N.
Ocean Blvd., Gulf Stream, Florida, which is legally described as the
North 100' of the South 170' of Lot 8 in Gulf Stream Ocean Tracts
Subdivision, for; 1) An AlA Vegetative Disturbance Permit to alter
the existing landscape material and add a wall, hedge and an entry gate
within the 50, Historic Corridor; and 2) A Level 3 Architectural /Site
Plan Review to permit the demolition of the existing structure and the
construction of a two - story, single family dwelling consisting of 6,535
square feet.
The Architectural Review and Planning Board shall make a recommendation to
the Town Commission, and the Town Commission shall make a final decision
regarding the subject application at their respective meetings noticed
above. These meetings may be adjourned from time to time and place to place
as may be necessary to hear all parties and evidence.
The complete application materials are on file in the Office of the Town
Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be
reviewed during regular business hours, which generally include non - holiday
weekdays from 9:00 A.M. to 4:00 P.M.
ALL PARTIES INTERESTED IN THESE MATTERS may appear before the
Architectural Review and Planning Board and the Town Commission of the Town
of Gulf Stream at the times and place aforesaid and be heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OR TOWN COMMISSION WITH RESPECT TO
ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A
RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105,
F.S.S.
TOWN OF GULF STREAM, FLORIDA
Dated: April 6, 1999
Rita L. Taylor, To Clerk
NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL
NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board
of the Town of Gulf Stream will hold a Public Hearing on Thursday, May 27,
1999, at 8:30 A.M., and the Town Commission will hold a Public Hearing on
Friday, June 4, 1999, at 9:00 A.M., both in the Commission Chambers of the
Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will
be considered:
O An application submitted by Digby Bridges, Marsh & Associates, P.A., as
agents for Gordon McShane, the owner of the property located at 531
Palm Way, Gulf Stream, Florida, which is legally described as Lot 18
Polo Cove Subdivision, for; 1) A SPECIAL EXCEPTION to allow the
extension of a non - conforming wall line; and 2) A LEVEL 3
ARCHITECTURAL /SITE PLAN REVIEW to permit construction of a 600 square
foot two -story addition, consisting of a guest bedroom, bathroom and
study, over the garage of an existing single family dwelling.
The Architectural Review and Planning Board shall make a recommendation to
the Town Commission, and the Town Commission shall make a final decision
regarding the subject application at their respective meetings noticed
above. These meetings may be adjourned from time to time and place to place
as may be necessary to hear all parties and evidence.
The complete application materials are on file in the Office of the Town
Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be
reviewed during regular business hours, which generally include non - holiday
weekdays from 9:00 A.M. to 4:00 P.M.
ALL PARTIES INTERESTED IN THESE MATTERS may appear before the
Architectural Review and Planning Board and the Town Commission of the Town
of Gulf Stream at the times and place aforesaid and be heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OR TOWN COMMISSION WITH RESPECT TO
ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A
RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105,
F.S.S.
TOWN OF GULF STREAM, FLORIDA
Dated: May 10, 1999
Rita L. Taylor, ToWn Clerk
NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL
NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board
of the Town of Gulf Stream will hold a Public Hearing on May 27, 1999, at
8:30 A.M., and the Town Commission will hold a Public Hearing on June 4,
1999, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100
Sea Road, Gulf Stream, Florida, at which the following will be considered:
An application submitted by Tim Diamond, as agent for Delray Ocean
Estates, Inc., the contract purchaser of the property located at 590
Wrightway, Gulf Stream, Florida, which is legally described as Lot 11,
Block 3 in Polo Fields #1 Subdivision, and currently owned by Bessie
and John Connelly, Jr., for a LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to
permit the construction of a two -story Bermuda style single family
dwelling consisting of 7,526 square feet at the location described
herein.
The Architectural Review and Planning Board shall make a recommendation to
the Town Commission, and the Town Commission shall make a final decision
regarding the subject application at their respective meetings noticed
above. These meetings may be adjourned from time to time and place to place
as may be necessary to hear all parties and evidence.
The complete application materials are on file in the Office of the Town
Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be
reviewed during regular business hours, which generally include non - holiday
weekdays from 9:00 A.M. to 4:00 P.M.
ALL PARTIES INTERESTED IN THESE MATTERS may appear before the
Architectural Review and Planning Board and the Town Commission of the Town
of Gulf Stream at the times and place aforesaid and be heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OR TOWN COMMISSION WITH RESPECT TO
ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A
RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105,
F.S.S.
TOWN OF GULF STREAM, FLORIDA
Dated: May 10, 1999 �r
CDRita L. Taylor, To /wn 'lerk
NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL
NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board
of the Town of Gulf Stream will hold a Public Hearing on May 27, 1999, at
8:30 A.M., and the Town Commission will hold a Public Hearing on June 4,
1999, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100
Sea Road, Gulf Stream, Florida, at which the following will be considered:
An application submitted by Tim Diamond, as agent for Delray Ocean
Cj Estates, Inc., the contract purchaser of the property located at 600
Wrightway, Gulf Stream, Florida, which is legally described in metes
and bounds in Sections 3 and 4, Township 46 South, Range 43 East in
Gulf Stream, Florida, and currently owned by Bessie and John Connelly,
Jr., for a LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the
construction of a second story addition consisting of 1,562 square feet
to an existing Bermuda style single family dwelling at the address
stated herein.
The Architectural Review and Planning Board shall make a recommendation to
the Town Commission, and the Town Commission shall make a final decision
regarding the subject application at their respective meetings noticed
above. These meetings may be adjourned from time to time and place to place
as may be necessary to hear all parties and evidence.
The complete application materials are on file in the Office of the Town
Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be
reviewed during regular business hours, which generally include non - holiday
weekdays from 9:00 A.M. to 4:00 P.M.
ALL PARTIES INTERESTED IN THESE MATTERS may appear before the
Architectural Review and Planning Board and the Town Commission of the Town
of Gulf Stream at the times and place aforesaid and be heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OR TOWN COMMISSION WITH RESPECT TO
ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A
RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105,
F.S.S.
TOWN OF GULF STREAM, FLORIDA
Dated: May 10, 1999
l
Rita L. Taylor, Tow Clerk