Loading...
HomeMy Public PortalAbout08/20/1999August 13, 1999 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch O REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 20, 1999 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of July 16, 1999. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. Regular Meeting, Thursday, September 9, 1999, 4:00 P.M. 2. Public Hearing- Tentative Budget, Sept. 9, 1999, 5:01 P. M. 3. Public Hearing- Adoption of Final Budget, Tuesday, September 21, 1999 at 5:01 P.M. 4. Regular Meeting, Friday, October 22, 1999 at 9:00 A.M. 5. Regular Meeting for November 1999 to be discussed 6. Joint Meeting with ARPB in November 1999 to be discussed 7. Regular Meeting - December 10, 1999 at 9:00 A.M. VII. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Mark Marsh, as Agent for Dr. & OMrs. William Caskey, the owners of the property located at 3110 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as the South 50 feet of Lot 36 and Lot 37, less the South 25 feet, in Gulf Stream Properties Subdivision. a. A NORTH OCEAN BOULEVARD OVERLAY PERMIT b. A LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the demolition of the existing structure and the construction of a 2 -story single family Gulf Stream Bermuda /Anglo- Caribbean style dwelling. 2. An application submitted by Tim Diamond, as agent for Delray Ocean Estates, Inc., the contract purchaser of the property located at 600 Wrightway, Gulf Stream, Florida, which is legally described in metes and bounds in Sections 3 and 4, Township 46 South, Range 43 East in Gulf Stream, Florida, and currently owned by Bessie and John Connelly, Jr. a. VARIANCE to permit the expansion of a one car garage to a two -car garage that would encroach approximately 619" into the required 15' north side setback. b. A LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of a second story addition consisting of 1,598 square feet, and first floor additions consisting of 562 square feet, to an existing Bermuda style single family dwelling at the address stated herein. Page 2 3. An application submitted by Tim Diamond, as agent for Delray Ocean Estates, the contract purchaser of the property located at 550 Middle Road, Gulf Stream, Florida, which is legally described as the south 50' of Lot 14 and all of Lot 15 in Gulf Stream Cove Subdivision, and currently owned by Whitin Capital, LLC. a. A LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the Odemolition of the existing structure and the construction of a 2 -story single family Bermuda style dwelling. 4. An application submitted by William Wietsma, as agent for Wendy Overton, the owner of the property located at 2525 Pelican Lane, Gulf Stream, Florida, which is legally described as the westerly 95' of the east 322.51,of the northerly 107' of lot 25 in subdivision 9- 46 -43. a. A SPECIAL EXCEPTION to exceed the maximum Floor Area Ratio by 300 square feet for an existing covered, unenclosed porch. b. VARIANCE, in relation to the Special Exception, from one of the Special Exception Review Standards which provides that for each one square foot of roof projection over the maximum permissible FAR, 2 additional square feet of roof projection must be provided that are within the maximum permissible FAR, and shall remain forever unenclosed. c. A LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of a first floor addition consisting of 396 square feet to the existing two -story single family dwelling. 5. An application submitted by Roger Cope, as agent for Anthony Johnston, the owner of the property located at 825 Canary Walk, Gulf Stream, Florida, which is legally described as Lot 21, Place Au Soleil Subdivision. a. A LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to construct additions consisting of 1,193 square feet to the existing single family one story dwelling. The additions expand the garage by 617" to the west and add a master suite and dining area to the rear of the home. VIII. Reports. A. Town Manager 1. Post Disaster Recovery Services 2. Fire Rescue update 3. Traffic and Vehicles a. Golf carts on local roads b. Overnight parking on local roads 4. Pool enclosures for new spas with an existing pool 5. AlA Maintenance B. Town Attorney C. Architectural Review & Planning Board 1. Meeting Dates a. No meeting will be held in August 1999 b. Regular Meeting & Public Hearing 9 -23 -99 at 8:30 A.M. c. Regular Meeting & Public Hearing 10 -28 -99 at 8:30 A.M. d. Regular Meeting & Public Hearing 11 -18 -99 at 8:30 A.M. e. Tentative Joint Meeting with Town Commission 11 -19 -99 f. December meeting not confirmed. D. Finance Director 1. Financial Report for July 1999 2. Request for authorization for drainage improvements 3. Recommendation for additional water system improvements to be funded from Water Fund Unappropriated Funds. 4. Water Usage 5. Y2K preparation E. Police Chief 1. Activity for July 1999 F. Construction in Progress on July 31, 1999 Page 3 IX. Items for Commission Action. A. Items by Mayor and Commissioners. X. Correspondence. A. Resolution No. 94, 1999 supporting proposed ordinance of Palm Beach County Commission to amend Chap. 28 of P.B. Co. Code pertaining to discharge of firearms, firearm sales and a mandatory waiting period in P.B. County -City of P.G. Gardens XI. Public. XII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 O REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 20, 1999 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 9 A.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Koch. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor Fred B. Devitt III Commissioner Robert W. Hopkins II Commissioner Absent with Notice: William A. Lynch Commissioner Also Present and Participating Kristin K. Garrison Rita Taylor William Thrasher Robert Schultz Digby Bridges Tim Diamond Shane Ames Michael Juriga Roger Cope Town Manager Town Clerk Finance Director Police Chief Agent for Caskey Agent for Delray Ocean Estates, Inc. Architect for Delray Ocean Estates, Inc. Agent for Overton Agent for Johnston IV. Minutes of the Regular Meeting of July 16, 1999. Commissioner Hopkins moved and Commissioner Devitt seconded that the minutes be approved as circulated and all voted AYE. V. Additions. wi were no VI. Announcements. L s arrangem request t of agenda items. A. Regular Meetings and Public Hearings 1. Regular Meeting, Thursday, September 9, 1999, 4:00 P.M. 2. Public Hearing- Tentative Budget, Sept. 9, 1999, 5:01 P. M. 3. Public Hearing- Adoption of Final Budget, Tuesday, September 21, 1999 at 5:01 P.M. Mayor Koch advised that he would be unable to attend this Hearing and the Town Manager reported that Commissioner Lynch had made tentative plans to return for this meeting if necessary. It was determined there would be a quorum without his attendance. 4. Regular Meeting, Friday, October 22, 1999 at 9:00 A.M. Mayor Koch and Commissioner Hopkins advised they would be unable to attend this meeting. Town Commission - Regular Meeting & Public Hearing August 20, 1999 Page 2 5. Regular Meeting for November 1999 to be discussed The Commissioners agreed that the November meeting would be held on Friday, November 19, 1999 since the usual meeting date falls between the Veterans Day holiday and the weekend. 6. Joint Meeting with ARPB in November 1999 to be discussed It was further agreed that a Joint Meeting with the Architectural Review and Planning Board would also be held on November 19, 1999 to discuss the ARPB recommendations regarding amendments to the Design Manual. 7. Regular Meeting - December 10, 1999 at 9:00 A.M. The Commissioners agreed to hold the meeting on this date, which is the regular meeting date. VII. PUBLIC HEARING. A. Applications for Development Approval Mayor Koch asked that all persons who intended to speak at the Public Hearing to please stand to take the oath. The Town Clerk administered the oath to the following: Digby Bridges, Tim Diamond, Michael Juriga, Wendy Overton and Roger Cope. There were no ex -parte communications or site visits disclosed. 1. An application submitted by Mark Marsh, as Agent for Dr. & Mrs. William Caskey, the owners of the property located at 3110 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as the South 50 feet of Lot 36 and Lot 37, less the South 25 feet, in Gulf Stream Properties Subdivision. Inasmuch as Mr. Marsh was unable to attend, Digby Bridges, of Digby Bridges, Marsh & Associates, explained that the existing structures will be demolished, the existing pond in the front will be filled in, and a two -story Georgian, Anglo /Caribbean style will be constructed. Mr. Bridges explained that the center portion of the structure will be two - story with a rather formal appearance and there will be a one -story wing on each side that extends to the west. He further explained that the height of the two story portion was originally at 3216 ", which is discouraged, but the height has now been reduced by two and one -half feet in order to achieve a preferred status. In addition, he advised that the location of the windows on the side elevations have been changed as recommended by the ARPB. '1 Town Manager Garrison reported that the ARPB had recommended approval `J with certain conditions that are listed in the staff report. a. A NORTH OCEAN BOULEVARD OVERLAY PERMIT Commissioner Devitt moved and Commissioner Orthwein seconded that a North Ocean Blvd. Overlay Permit be granted based on a finding that the proposed improvements are consistent with the AlA landscape enhancement project. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. b. A LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the demolition of the existing structure and the construction of a 2 -story single family Gulf Stream Bermuda / Anglo- Caribbean style dwelling. Town Commission - Regular Meeting & Public Hearing August 20, 1999 Page 3 Commissioner Devitt moved and Commissioner Hopkins seconded the approval of a Level 3 Architectural /Site Plan Review for the demolition of existing structures and construction of a new two -story residence, based on a finding that the proposed home meets the intent of the Design Manual and applicable review standards with the following conditions: 1) QA Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit application which shall be reviewed and approved by the Town Manager and followed during construction. 2) Overall roof height shall be lowered from 3215" to a maximum of 30' as set forth in the Design Manual. In addition, any roof features such as chimneys may not exceed 35' overall. 3) Prior to permit, correct the FAR calculations as they pertain to the entry foyer. The square footage shall be counted double due to the ceiling being over 15'. Roll Call: Comm. .Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. 2. An application submitted by Tim Diamond, as agent for Delray Ocean Estates, Inc., the contract purchaser of the property located at 600 Wrightway, Gulf Stream, Florida, which is legally described in metes and bounds in Sections 3 and 4, Township 46 South, Range 43 East in Gulf Stream, Florida, and currently owned by Bessie and John Connelly, Jr. The Town Clerk administered the Oath to Shane Ames who had just arrived. Shane Ames, Architect for Delray Ocean Estates explained that there is an existing one - story, Gulf Stream Bermuda style structure and it is proposed that a second story be added, and originally that the existing one -car garage be extended into the north setback to accommodate two cars to meet the requirements that single family dwellings must provide a two -car garage. He advised that this would have required a variance approval of 6'9" but the owner has withdrawn this request. Mr. Ames further advised that the owner plans to fill in the existing yacht basin and move the seawall to the west to match the existing seawall on the adjacent property. Town Manager Garrison reported that the ARPB had recommended the Variance be denied, in that they did not feel the applicant had met the criteria for variance approval. She further advised that the ARPB had pointed out that a double garage was only required for new structures. r'1 Mrs. Garrison reported that at the ARPB Hearing, Mr. Diamond stated he .�' was withdrawing the variance request and wanted to proceed with all improvements requested except the extension of the garage. She closed by reporting the ARPB recommended approval of the site plan without the garage extension, with conditions listed in the staff report. a. VARIANCE to permit the expansion of a one car garage to a two -car garage that would encroach approximately 619" into the required 15' north side setback. This request was withdrawn by the Agent, Tim Diamond. Town Commission- Regular Meeting & Public Hearing August 20, 1999 Page 4 b. A LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of a second story addition consisting of 1,598 square feet, and first floor additions consisting of 562 square feet, to an existing Bermuda style single family dwelling at the address stated herein. Commissioner Devitt moved to approve the Level 3 Architectural Site Plan Review, based on a finding that the proposed plans are consistent with applicable review standards with the following conditions: 1) Approval from the Army Corp of Engineers shall be required prior to any fill being added to the existing cove area on the southwest portion of the site. This shall be secured prior to the issuance of a building permit; 2) Any replacement driveway shall be designed to include a swale, to prevent the run -off of drainage onto the road and to facilitate the free flow of drainage across the front of the property; 3) A Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit which shall be reviewed and Approved by the Town Manager and followed during construction; 4) A primary building color that is one or two shades lighter than that shown on the rendering shall be selected; 5) Drainage Plans, prepared by a profes- sional engineer, shall be submitted prior to building permit; 6) The addition shall comply with all FEMA regulations and procedures; 7) The plans shall be revised to remove the additional encroachment into the north side setback. The motion was seconded by Commissioner Hopkins. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. 3. An application submitted by Tim Diamond, as agent for Delray Ocean Estates, the contract purchaser of the property located at 550 Middle Road, Gulf Stream, Florida, which is legally described as the south 50' of Lot 14 and all of Lot 15 in Gulf Stream Cove Subdivision, and currently owned by Whitin Capital, LLC. Mr. Shane Ames, Architect for Delray Ocean Estates, advised that this is a point lot with an existing structure that will be demolished. The proposed home is designed for a full view of the Intracoastal Waterway with a wide expanse of lawn adjacent to the Waterway. Pointing to the proposed site plan, he noted that due to the shape of the lot, only a very small portion fronts the street which is actually a hammerhead at the dead end street. He advised that with a circular drive in front of the home and landscape material in place, the new structure will hardly be visible from the street. Mr. Shane closed his presentation by advising this is a two -story light yellow color Gulf Stream Bermuda style structure with mahogany stained shutters, adding that the eave height is 24' which seems justified on a structure of this mass. He was aware this is a discouraged feature. Town Manager Garrison reported that Mr. Diamond had just handed her a Warranty Deed for this property showing Delray Ocean Estates as the current owner, thus changing their status on this application from a Contract Purchaser. She advised that Urban Design Studios has reviewed this proposed project and has recommended approval, and that the ARPB Town Commission - Regular Meeting & Public Hearing August 20, 1999 Page 5 has also recommended approval with the conditions listed in the staff report. Mr. Diamond, Agent for Delray Ocean Estates, advised that if the private sewer system is available at this location, the owner will connect to it. a. A LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the demolition of the existing structure and the construction of a 2 -story single family Bermuda style dwelling. Commissioner Devitt moved and Commissioner Hopkins seconded approval of a Level 3 Architectural /Site Plan Review, based on a finding that the proposed plans with revisions are consistent with applicable review standards, subject to the following conditions: 1) Drainage Plans, prepared by a professional engineer, shall be submitted prior to a building permit. The driveway shall be designed to include a swale, to prevent run -off of drainage onto the road and to facilitate the free flow of drainage across the front of the property. The drainage shall not be designed to direct run -off into the ICWW; 2) A Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit application which shall be reviewed and Approved by the Town Manager and followed during construction; 3) Driveway pavers and planting island may not extend into the Town's right -of -way unless the Town Commission approves a maintenance and removal agreement. The drive- way entry shall be redesigned to include plantings or material changes that inform the public of the distinction between public and private property; 4) The flat white roof tile shall be installed with a mitered corner; 5) Wherever possible, shutters should not overlap details such as quoins. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. 4. An application submitted by William Wietsma, as agent for Wendy Overton, the owner of the property located at 2525 Pelican Lane, Gulf Stream, Florida, which is legally described as the westerly 95' of the east 322.5',of the northerly 107' of lot 25 in subdivision 9- 46 -43. In the absence of William Wietsma, Michael Juriga explained the proposed project. Mr. Juriga explained that the existing home has only two bed- rooms and the owner would like to bring it up to current market standards and those of area properties. He pointed out that by adding 396 square feet, which would include a third bedroom, bathroom and closet, the home would still be smaller than any in the neighborhood. Mr. Juriga further pointed out that this addition would exceed the FAR limitations by 295 square feet, and he advised that he is requesting that a Special Exception be granted to exceed the maximum FAR for a covered porch, adding that the porch could be removed but that it adds to the appearance of the structure and is enjoyed by the resident. Mr. Juriga closed by stating that new windows will be installed in the home and the materials used for the addition will match the existing home. Town Manager Garrison advised that if such a Special Exception is to be considered, it would be necessary to approve a variance from one of Town Commission - Regular Meeting & Public Hearing August 20, 1999 Page 6 the Special Exception Review Standards which provides that for each one square foot of roof projection over the maximum permissible FAR, 2 additional square feet of roof projection must be provided that are within the maximum permissible FAR, and shall remain forever unenclosed. Mrs. Garrison further reported that the applicant has submitted signed ® support for this project from the surrounding property owners. The Town Manager closed by advising that Urban Design Studios has recommend- ed approval of all three requests, as has the ARPB. a. A SPECIAL EXCEPTION to exceed the maximum Floor Area Ratio by 300 square feet for an existing covered, unenclosed porch. Commissioner Devitt moved and Commissioner Hopkins seconded the approval of a Special Exception to retain an existing unenclosed porch that exceeds the maximum permissible FAR by 295 square feet. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. b. VARIANCE, in relation to the Special Exception, from one of the Special Exception Review Standards which provides that for each one square foot of roof projection over the maximum permissible FAR, 2 additional square feet of roof projection must be provided that are within the maximum permissible FAR, and shall remain forever unenclosed. Commissioner Devitt moved the approval of a Variance, in relation to the Special Exception, granting relief from one of the Review Standards, and the motion was seconded by Commissioner Hopkins. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. c. A LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of a first floor addition consisting of 396 square feet to the existing two -story single family dwelling. Commissioner Devitt moved and Commissioner Orthwein seconded the approval of the Level 3 Architectural /Site Plan Review for a 396 square foot addition, based on a finding that the proposed home meets the intent of the Design Manual and applicable review standards, subject to the following condition: A Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit application which shall be reviewed and Approved by the Town Manager and followed during construction. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. 5. An application submitted by Roger Cope, as agent for Anthony Johnston, the owner of the property located at 825 Canary Walk, Gulf Stream, Florida, which is legally described as Lot 21, Place Au Soleil Subdivision. Mr. Cope explained that the proposed addition would add approximately 1,000 square feet of living space and a small amount to the garage. He advised that the existing staggered quoins would be changed to square quoins and they would be extended around the entire structure. In addition, a wide stucco foundation band is planned for the entire home and 5' walls on each side of the home are being added due to having Town Commission - Regular Meeting & Public Hearing August 20, 1999 Page 7 removed the screen pool enclosure. Mr. Cope closed by advising that the foundation stucco banding will be lowered to the height of the lowest window sill on the front elevation as was suggested by the ARPB. Town Manager Garrison reported that the ARPB has recommended approval of this project with three conditions, one of which being the lowering of the foundation banding. �J a. A LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to construct additions consisting of 1,193 square feet to the existing single family one story dwelling. The additions expand the garage by 6'7" to the west and add a master suite and dining area to the rear of the home. Commissioner Devitt moved that the Level 3 Architectural /Site Plan Review be approved, based on a finding that the proposed plans are consistent with applicable review standards, subject to the following conditions: 1) A Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit application which shall be reviewed and Approved by the Town Manager and followed during construction; 2) Drainage plans for the rear of the site shall be submitted prior to, or concurrent with, an application for a building permit. The drainage plan shall be designed to prevent adverse impacts on neighboring properties; 3) The foundation stucco banding shall be lowered to the height of the lowest window sill on the front elevation. The motion was seconded by Commissioner Orthwein. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. VIII. Reports. A. Town Manager 1. Post Disaster Recovery Services Town Manager Garrison advised that two firms had made presentations with regard to supplying post disaster recovery services. These are Grubbs Construction Company, who have the contract with the City of Delray Beach for these services, and Ashbritt, Inc. She further advised that Chief Schultz had completed background checks on both and there were no unfavorable comments about either firm. Mrs. Garrison reported that Ashbritt, Inc. had promised they would have a proposed agreement delivered for review three weeks ago and it had not been received to date. She called attention to the proposed agreement from Grubbs and stated that Grubbs has offered to include local firms as some of the sub - contractors if the Town so desires. The Town Manager advised that Attorney Randolph has approved the proposed agreement and she recommended entering into the agreement with Grubbs with the following changes: 1) Gulfstream to be changed to Gulf Stream; 2) Add a requirement for a performance bond; 3) Language clarification agreeing that there would be no payment to Grubbs for services that are ineligible for FEMA reimbursement; 4) Add a clause establishing a timeline of removal. The Commissioners directed that in addition to these changes, Grubbs be required to include Hardrives, a local firm whose owner is a resident in Gulf Stream, as one of the sub - contractors. Town Commission - Regular Meeting & Public Hearing August 20, 1999 Page 8 Commissioner Orthwein moved to approve the Agreement for Disaster Recovery Services as amended with the changes as stated, and to authorize the Mayor and Town Clerk to execute the document. The motion was seconded by Commissioner Devitt. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. 2. Fire Rescue update Town Manager Garrison reported that she and Mayor Koch had met with the Delray officials regarding a five -year extension of the existing fire contract. She advised that a copy of the proposed document is expected in mid - September. Mayor Koch advised that there will definitely be one change. The handling of any hazardous spills in the Town will be covered by the Palm Beach County unit rather than Delray Beach. He further advised that there was no commitment in relation to the cost of the extended contract. 3. Traffic and Vehicles a. Golf carts on local roads The Town Manager reminded that several years ago a State Law was passed that made it possible for municipalities to adopt ordinances to permit golf carts to use local streets if they are going to or from a golf course, and Gulf Stream had adopted such ordinance. She reported that the State Law has now changed and eliminated the requirement that the carts must be going to and from a golf course. Mrs. Garrison further reported that Chief Schultz has requested an ordinance amendment that would require the driver of golf carts on local streets to have a valid drivers license and to obey all traffic regulations that apply to other vehicles. She advised that children are using the carts as toys and creating a safety problem. Mrs. Garrison further reported that there has been some concern that the carts are also being overloaded with passengers. Chief Schultz believed the police department can control the overloading through the Laws of the State of Florida but strongly supports an amendment as described by the Town Manager. The Commissioners agreed that an ordinance amendment is in order and directed that an ordinance be prepared for the September Regular Meeting. b. Overnight parking on local roads Town Manager Garrison reported that the ARPB had been considering a recommendation for an ordinance that would prohibit overnight parking on local streets, citing a few instances where vehicles are parked in the street for convenience rather than in the driveway. The Commissioners took no action on this request. 4. Pool enclosures for new spas with an existing pool The Town Manager advised that spas are included in the pool enclosure provisions but in the past, when spas have been added where there is an Town Commission - Regular Meeting & Public Hearing August 20, 1999 Page 9 existing grandfathered pool, the Town has not required that a protective enclosure be added. She asked for a policy decision on this matter. The Commissioners directed that this be discussed at the joint meeting with the ARPB. 5. AlA Maintenance Mrs. Garrison reported that Hardrives is watering the palm trees on a regular schedule and that Arazoza Brothers is watering the replanted trees, but not so regularly. She further reported that the curved palms have been re- staked, some by Arazoza and some by Able Tree Service, and that the stakes will most likely be left on for another year. Mayor Koch believed the Town should fertilize all of the trees that have been staked in order to promote rapid root growth so the stakes can be removed sooner. The Town Manager stated it is difficult to coordinate with 64 different adjacent residents, some of whom may already be fertilizing the trees along with their own landscaping. The Commission directed that the trees be fertilized by the Town, one time, immediately. B. Town Attorney There was no report from the Town Attorney. C. Architectural Review & Planning Board 1. Meeting Dates a. No meeting will be held in August 1999 b. Regular Meeting & Public Hearing 9 -23 -99 at 8:30 A.M. c. Regular Meeting & Public Hearing 10 -28 -99 at 8:30 A.M. d. Regular Meeting & Public Hearing 11 -18 -99 at 8:30 A.M. e. Tentative Joint Meeting with Town Commission 11 -19 -99 f. December meeting not confirmed. D. Finance Director 1. Financial Report for July 1999 Finance Director William Thrasher advised that there was nothing unusual in his report and asked that it be approved as circulated. Commissioner Devitt moved and Commissioner Hopkins seconded that the Financial Report for July 1999 be approved as circulated and all voted AYE. 2. Request for authorization for drainage improvements Mr. Thrasher advised that storm drainage improvements are needed on Gulf Stream Road at the south entrance to Gulf Stream School. These improvements are estimated to cost $7,750.00 and were not included in the current budget. Inasmuch as revenues have been greater than anticipated for this fiscal year, he believed this would be a good time for this improvement. Mr. Thrasher reported that if this work is done, which is in addition to the re- paving, new roof on maintenance building, septic tank at Place Au Soleil, gas tank upgrade, Oleander re- paving & drainage and new phone system, he estimates there will still be $71,000 going to Fund Balance. Town Commission - Regular Meeting & Public Hearing August 20, 1999 Page 10 Commissioner Orthwein moved that the drainage improvements be approved and the funds for the improvements be taken from the unappropriated funds in the General Fund. Commissioner Hopkins seconded the motion. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. 3. Recommendation for additional water system improvements to be funded from Water Fund Unappropriated Funds. Mr. Thrasher advised that the water meters at 1255 and 1265 N. Ocean Blvd. are on private property and the water line to the meters is now under a new wall at 1221 N. Ocean Blvd. He requested authorization to relocate the meters and place them in the right -of -way of N. Ocean Blvd. at an estimated cost of $7,250.00. He reported that water revenues are higher than anticipated due to increased water consumption during the drought. Commissioner Devitt moved and Commissioner Orthwein seconded that the relocation of the water meters be approved and that the funds be taken from Water Fund Unappropriated Funds. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. 4. Water Usage This report was made a part of the official record. 5. Y2K preparation Mr. Thrasher reported that he had contacted the Gulf Stream School, the Little Club and the Gulf Stream Golf Club with regard to using their facilities, should there be a need. He advised they were all cooperative in this regard but that there is no generator at the school or the Little Club, and the Golf Club only has a portable generator without pre -wired connections to any facility. He further pointed out that the dining room at the Little Club is nearly all glass and would not be very secure. He closed his report by advising that the report from Jupiter Island is still not ready. E. Police Chief 1. Activity for July 1999 Chief Schultz presented a report on the police activity for July, adding that he attended a meeting at Town Hall with Grubb Construction Co. regarding the post disaster recovery services, a meeting with the ICMA pension representative and a meeting of the Palm Beach County Chiefs of Police Association. F. Construction in Progress on July 31, 1999 This report was made a part of the official record. IX. Items for Commission Action. A. Items by Mayor and Commissioners. Mayor Koch questioned when the repairs to Golfview Drive could be expected. Mr. Thrasher advised that some stabilizing material has been added and the contractor is waiting to see if it is going to hold. Once this is determined, the section of the road in which the sewer line was placed will be excavated to a width sufficient for proper compacting, Town Commission - Regular Meeting & Public Hearing August 20, 1999 Page 11 stabilizing material will be placed and compacted and the entire road will be re- paved. Commissioner Orthwein called attention to a memo from the Town Manager in which it was explained that there have been several inquires as to how many lots could result if the property located at 3145 were to be Qdivided. She noted that the memo mentioned that this home was on the list of historic properties and asked if there had been new interest in developing an historic preservation ordinance. The Town Manager advised that the memo was only intended to make the Commission aware that there seems to be interest in dividing this property and that there are other properties with the same potential. Mayor Koch advised that historic preservation had been investigated several years ago and it was decided to leave historic designations to the individual owners. He suggested that perhaps consideration should be given to increasing the minimum lot widths on ocean front property to 150 feet, making divisions of property less likely. Commissioner Orthwein feared this would result in very large structures, which the Town has discouraged. The Commissioners directed that this matter be assigned to the ARPB for review. Town Manager Garrison advised that the staff has begun to purge record files. She pointed out that the proposed imaging system that was originally included in the 1999 -2000 budget has been deleted. This was as a result of information obtained from a seminar attended by the Town Clerk that encouraged purging and then re- evaluating the need for an imaging system. Mrs. Garrison advised that anything of historic significance would be kept and all other records would be destroyed according to State Law provisions. In regard to the building plans on file, the Town Clerk advised they must be kept for 15 years. She suggested that surveys and site plans be retained beyond that but that the rest of the plans be given to the current owners of the properties. Commissioner Devitt suggested that an item be placed in a newsletter advising the property owners that their plans are available and a time �- period be stated for claiming them, after which they would be destroyed. Mrs. Garrison asked the Commissioners if they felt it necessary to keep anything, other than what was mentioned, beyond the schedule recommended by the State. The Commissioners were comfortable with the plan as discussed. Town Commission - Regular Meeting & Public Hearing August 20, 1999 Page 12 X. Correspondence. A. Resolution No. 94, 1999 supporting proposed ordinance of Palm Beach County Commission to amend Chap. 28 of P.B. Co. Code pertaining to discharge of firearms, firearm sales and a mandatory waiting period in P.B. County -City of P.G. Gardens The resolution was made a part of the official record. XI. Public. There was no comment from the public. XII. Adjournment. Mayor Koch adjourned the meeting at approximately 10:30 A.M. Rita L. Taylor, wn Clerk