HomeMy Public PortalAbout11/04/2015 City Council Minutes"
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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F N O V E M B E R 4 , 2 0 1 5
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n N o v e m b e r 4 , 2 0 1 5 a t
7 : 0 0 p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , C i t y P l a n n e r D u s t y F i n k e , C i t y P l a n n i n g C o n s u l t a n t N a t e S p a r k s , P u b l i c
W o r k s D i r e c t o r S t e v e S c h e r e r , C h i e f o f P o l i c e E d B e l l a n d , a n d R e c o r d i n g S e c r e t a r y
A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 1 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 1 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 1 p . m . )
A . A p p r o v a l o f t h e O c t o b e r 2 0 , 2 0 1 5 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e O c t o b e r 2 0 , 2 0 1 5 s p e c i a l
C i t y C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e O c t o b e r 2 0 , 2 0 1 5 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e o n e , l i n e 3 6 , i t s h o u l d s t a t e , " . . . 7 : 0 3 4 p . m . 7 : 0 3 p . m . " . O n p a g e
t h r e e , l i n e 2 1 , i t s h o u l d s t a t e , " . . . i n t o t h c . . . " O n p a g e t h r e e , l i n e 2 3 , i t s h o u l d s t a t e ,
" . . . a p p r o v a l t h r o u g h t h e C i t y ' s P U D O r d i n a n c e . . . " O n p a g e f i v e , l i n e 1 0 , i t s h o u l d s t a t e ,
" C o u s i n e a u w a s a s k e d i f t o r e c o m m e n d a C h a i r s h o u l d b e s e l e c t e d a n d . . . . " O n p a g e
f o u r , l i n e 2 5 , i t s h o u l d s t a t e , " . . . s t a f f t o p r e p a r e . . . " O n p a g e f o u r , l i n e 2 7 , i t s h o u l d s t a t e ,
a c l i c + r i s i " a m e n c l i i g d i s t r i c t , a m e n d i n g . . . " O n p a g e 4 , l i n e 3 7 , i t s h o u l d s t a t e , " . . . a n d
s t a f f . . . " O n p a g e f i v e , l i n e 1 , i t s h o u l d s t a t e , " h e " i n s t e a d o f " h i m . . . " O n p a g e f i v e , l i n e
4 3 , i t s h o u l d s t a t e , " H e s t a t e d t h a t i n r e g a r d i n g t o r e g a r d i n g t h e O c t o b e r 2 8 t h m e e t i n g . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e O c t o b e r 2 0 , 2 0 1 5 r e g u l a r
C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 5 p . m . )
A . A p p r o v e M o n t h l y s i r e n M a i n t e n a n c e C o n t r a c t R e n e w a l w i t h E m b e d d e d
S y s t e m s , I n c .
B . A p p r o v e 2 0 1 6 E n g a g e m e n t L e t t e r w i t h B e r g a n K D V
C . A p p r o v e 2 0 1 6 R a t e s w i t h K e n n e d y & G r a v e n C h a r t e r e d
D . A p p r o v e 2 0 1 6 R a t e s w i t h W S B & A s s o c i a t e s , I n c .
E . A p p r o v e 2 0 1 6 R a t e s w i t h T a l l e n a n d B a e r t s c h i
G . R e s o l u t i o n N o . 2 0 1 5 - 9 4 R e q u e s t i n g C o n v e y a n c e o f T a x - F o r f e i t e d L a n d
M i t c h e l l a s k e d t o r e m o v e I t e m F f r o m t h e C o n s e n t A g e n d a f o r f u r t h e r d i s c u s s i o n .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
N o v e m b e r 4 , 2 0 1 5
Moved by Anderson, seconded by Pederson, to approve the consent agenda. Motion
passed unanimously.
F. Appoint Joshua McKinley to Police Officer Position
Mitchell asked for clarification on the mention of the applicant working in Buffalo and
received confirmation that the applicant worked in Buffalo, Minnesota.
Belland provided additional information on the career path of Joshua McKinley, who
previously worked for the City for two years as a Community Service Officer. Belland
stated that McKinley is a well -liked and hard-working individual and is happy to have an
open position to welcome him back into.
Mitchell asked if this hire would bring the department back to the right level of staffing.
Belland stated that this position will help the currently short-staffed department, noting
that two people are currently out on medical leave.
Moved by Cousineau, seconded by Pederson, to approve the appointment of Joshua
McKinley to Police Officer position effective November 16, 2015. Motion passed
unanimously.
VI. COMMENTS (7:11 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Park Commission will meet on November 18th and did not
meet the previous month.
C. Planning Commission
Finke reported that the Planning Commission will not hold a meeting this month due to
lack of business. He stated that the Commission will join the Council in a joint session
on December 1st. He welcomed everyone to attend the Comprehensive Plan visioning
session on Monday at 6:30 p.m. in the Police and Public Works facility at 600
Clydesdale Trail.
VII. OLD BUSINESS
A. Ordinance No. 590 Regarding Exterior Building Materials in the Rural
Commercial and Business Holding Districts; Amending Chapter 8 of the
City Code (7:12 p.m.)
Pederson recused himself from the discussion.
Finke stated that the Council previously discussed this item at their last meeting but
wanted additional amendment regarding the building size limitation of 12,000 SF, noting
that change had been made as directed.
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Medina City Council Meeting Minutes 2
November 4, 2015
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M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a d o p t O r d i n a n c e N o . 5 9 0 R e g a r d i n g
E x t e r i o r B u i l d i n g M a t e r i a l s i n t h e R u r a l C o m m e r c i a l a n d B u s i n e s s H o l d i n g D i s t r i c t s ;
A m e n d i n g C h a p t e r 8 o f t h e C i t y C o d e . M o t i o n p a s s e d u n a n i m o u s l y .
1 . R e s o l u t i o n N o . 2 0 1 5 - 9 5 A u t h o r i z i n g P u b l i c a t i o n o f t h e O r d i n a n c e
b y T i t l e a n d S u m m a r y
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a d o p t R e s o l u t i o n N o . 2 0 1 5 - 9 5 A u t h o r i z i n g
P u b l i c a t i o n o f O r d i n a n c e N o . 5 9 0 b y T i t l e a n d S u m m a r y . M o t i o n p a s s e d u n a n i m o u s l y .
B . M e d i n a M i n i S t o r a g e E x p a n s i o n ( 7 : 1 3 p . m . )
P e d e r s o n r e c u s e d h i m s e l f f r o m t h e d i s c u s s i o n .
S p a r k s p r e s e n t e d a n a p p l i c a t i o n f o r a S i t e P l a n r e v i e w f o r t h e p r o p e r t y l o c a t e d a t 4 7 9 0
R o l l i n g H i l l s R o a d , M e d i n a M i n i S t o r a g e . H e n o t e d t h a t w h i l e t h e p a r c e l i s 1 8 a c r e s i n
s i z e t h e s i t e i s p r e s e n t l y o n l y o c c u p i e d i n a s m a l l p o r t i o n o f t h e p r o p e r t y b y t h e m i n i
s t o r a g e f a c i l i t y . H e s t a t e d t h a t i n 1 9 9 5 t h e s i t e r e c e i v e d a C o n d i t i o n a l U s e P e r m i t ( C U P ) ,
n o t i n g t h a t n u m e r o u s b u i l d i n g s w e r e p r o p o s e d f o r t h e s i t e . H e s t a t e d t h a t t h e a p p l i c a n t
i s n o t p r o p o s i n g t o e x p a n d t o t h a t c a p a c i t y b u t w o u l d l i k e t o b u i l d t w o a d d i t i o n a l b u i l d i n g s
n o w a n d o n e a d d i t i o n a l b u i l d i n g i n t h e f u t u r e . H e p r o v i d e d a n o v e r v i e w o f t h e p r o p o s e d
b u i l d i n g s i n c l u d i n g s i z e a n d p r o p o s e d d e s i g n , i n c l u d i n g m o d u l a t i o n , a n d s c r e e n i n g . H e
p r o v i d e d i n f o r m a t i o n o n t h e c u r r e n t d r i v e a i s l e s a n d t h e r e c o m m e n d a t i o n f r o m t h e F i r e
M a r s h a l i n r e g a r d t o t h e p a v i n g a n d t u r n a r o u n d a r e a t h a t w o u l d a c c o m m o d a t e a n
e m e r g e n c y v e h i c l e . H e r e v i e w e d t h e r e c o m m e n d a t i o n s f r o m t h e P l a n n i n g C o m m i s s i o n
a n d r e v i e w e d s o m e p r o p o s e d c h a n g e s i n c l u d i n g t h e t y p e o f t r e e t o b e p l a n t e d .
M a r t i n a s k e d f o r a d d i t i o n a l i n f o r m a t i o n i n r e g a r d t o t h e e a s e m e n t s .
S p a r k s s t a t e d t h a t t h e w e t l a n d b u f f e r i s b e i n g e x p a n d e d a n d w i l l b e p l a c e d u n d e r
e a s e m e n t .
M a r t i n r e f e r e n c e d t h e r i g h t - o f - w a y i n t h e d r a w i n g t h a t s h o w s t h e s i t e e x i t s o n t o R o l l i n g
H i l l s R o a d a n d a s k e d i f t h e r i g h t - o f - w a y f o r t h e s i t e m a t c h e s t h e r i g h t - o f - w a y f o r t h e
r o a d w a y .
S p a r k s p r o v i d e d a d d i t i o n a l c l a r i f i c a t i o n o n t h e r i g h t - o f - w a y l o c a t i o n .
M a r t i n a s k e d i f t h e c u r r e n t w i d t h f o r t h e r o a d w a y i s s u f f i c i e n t .
S p a r k s s t a t e d t h a t h e b e l i e v e d i t w o u l d b e s u f f i c i e n t a n d c o n f i r m e d t h a t t h e o n l y
e a s e m e n t n e e d s w o u l d b e f o r t h e s t o r m w a t e r a n d w e t l a n d b u f f e r s .
C o u s i n e a u r e f e r e n c e d t h e d r i v e a i s l e w i d t h s a n d a s k e d i f t h e r e w o u l d b e a w a y t o m a k e
a h o r s e s h o e b e h i n d t h e b u i l d i n g s t o p r o v i d e t h e t u r n a r o u n d a r e a , n o t i n g t h a t t h e r e i s
s u f f i c i e n t s p a c e b e t w e e n b u i l d i n g s o n e a n d t w o .
S p a r k s p r o v i d e d a d d i t i o n a l i n f o r m a t i o n h i g h l i g h t i n g t h e p a v e d a r e a , w h i c h d o e s c o n t i n u e
b e h i n d t h e b u i l d i n g s .
M i t c h e l l a l s o a s k e d s t a f f t o e n s u r e t h e w i d t h o f R o l l i n g H i l l s R o a d i s s u f f i c i e n t f o r f u t u r e
u s e . H e a s k e d a n d r e c e i v e d c o n f i r m a t i o n t h a t t h i s p l a n i s s t i l l c o n s i s t e n t w i t h t h e o r i g i n a l
C U P .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
N o v e m b e r 4 , 2 0 1 5
Sparks stated that because the plans meet the terms and does not go beyond or
renegotiate the terms of the CUP, the CUP would not need to be amended and only the
Site Plan would be necessary.
Mitchell asked if there is a possibility for future development on the site.
Sparks stated that it would be difficult because of the sloping of the site.
Mitchell stated that perhaps the CUP should be amended to show that this will be the
complete build out once the third building is completed.
Martin asked if the original CUP addressed the possibility of an office in the future and
the specification that if an office were added, then sewer and water connection would
need to occur.
Sparks explained that any expansion of that nature would have to be in accordance with
the urban service staging and would require a CUP amendment or an amendment to the
site, noting that a parking requirement would also be triggered. He confirmed that use
would trigger a review by the City.
Dave Nash, project engineer, stated that he is present to address questions and will
continue to work with staff on the drive aisle.
Martin referenced the condition regarding the tree species and noted that she would be
happy with what is proposed by the applicant to use non-native species.
Moved by Martin, seconded by Anderson, to direct staff to prepare a resolution
approving the Site Plan Review subject to the conditions recommended by the Planning
Commission, amending condition four to state evergreen species shall be as specified
by the applicant, unless otherwise requested by staff adding condition eight to require
appropriate wetland buffer and drainage and utility easements necessary to support the
development, and adding condition nine to require execution of the development
agreement. Motion passed unanimously.
Pederson rejoined the Council.
VIII. CITY ADMINISTRATOR REPORT (7:37 p.m.)
Johnson reported that November 16th from 7:00 to 9:00 p.m. the Pioneer Sarah Creek
Watershed will hold a community conversation on water quality issues at Independence
City Hall.
IX. MAYOR & CITY COUNCIL REPORTS (7:38 p.m.)
No comments.
X. APPROVAL TO PAY THE BILLS (7:38 p.m.)
Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 003373E-
003388E for $53,112.65, order check numbers 043523-043576 for $136,928.60 and
payroll EFT 506724-506748 for $45,114.97. Motion passed unanimously.
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Medina City Council Meeting Minutes 4
November 4, 2015
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X I . A D J O U R N
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a d j o u r n t h e m e e t i n g a t 7 : 3 8 p . m . M o t i o n
p a s s e d u n a n i m o u s l y .
B o b M i t c h e l l , M a y o r
A t t e s t :
S c o t t J o h n s o n , C i t y d m i n i s t r a t o r
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
N o v e m b e r 4 , 2 0 1 5
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T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
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M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 6
N o v e m b e r 4 , 2 0 1 5
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O R D E R C H E C K S O c t o b e r 2 1 , 2 0 1 5 - N o v e m b e r 5 , 2 0 1 5
4 3 5 2 3 Q U R A I S H I , N A G H M A $ 3 5 0 . 0 0
4 3 5 2 4 A G R E , C A R O L I N E $ 1 5 0 . 0 0
4 3 5 2 5 A S S O C I A T I O N O F P U B L I C $ 2 5 . 0 0
4 3 5 2 6 E D B E L L A N D $ 4 1 8 . 3 6
4 3 5 2 7 C H A R L E S C U D D D E N O V O $ 8 , 4 9 5 . 5 0
4 3 5 2 8 C O M M E R C I A L A S P H A L T C O . $ 1 , 8 3 6 . 8 1
4 3 5 2 9 M A R K & A N N E D O N A H O E $ 3 7 1 . 4 0
4 3 5 3 0 G H A I , ] Y O T S N A & S U R E S H K $ 5 0 0 . 0 0
4 3 5 3 1 U S H O M E C O R P $ 1 0 , 0 0 0 . 0 0
4 3 5 3 2 M O R S E , C H A R L E S $ 8 0 0 . 0 0
4 3 5 3 3 P U R I , V I K A S $ 2 5 0 . 0 0
4 3 5 3 4 S E E L Y E , M A R Y $ 1 5 0 . 0 0
4 3 5 3 5 C O L L E E N S I V E T S $ 3 . 9 5
4 3 5 3 6 W R I G H T H E N N C O O P E L E C A S S N $ 2 , 0 0 0 . 0 0
4 3 5 3 7 A D A M ' S P E S T C O N T R O L I N C $ 1 4 9 . 0 0
4 3 5 3 8 A L L S T A R E L E C T R I C $ 1 , 2 1 1 . 5 3
4 3 5 3 9 A M E R I C A N P U B L I C W O R K S A S S N ' $ 2 2 3 . 7 5
4 3 5 4 0 A U T O M A T I C S Y S T E M S C O $ 3 3 4 . 4 5
4 3 5 4 1 B A R B A R A S C H N E I D E R F O U N D A T I O N $ 4 7 . 0 0
4 3 5 4 2 B I F F S I N C $ 6 7 9 . 3 0
4 3 5 4 3 B R I G G S A N D M O R G A N $ 3 , 0 0 2 . 0 0
4 3 5 4 4 B R Y A N R O C K P R O D U C T S $ 8 0 0 . 2 3
4 3 5 4 5 C E N T U R Y L I N K $ 6 4 4 . 0 0
4 3 5 4 6 C R A B T R E E C O M P A N I E S $ 3 , 3 9 8 . 3 1
4 3 5 4 7 D I T T E R I N C $ 4 7 7 . 0 0
4 3 5 4 8 E A R L F A N D E R S E N I N C $ 2 4 2 . 8 5
4 3 5 4 9 E C M P U B L I S H E R S I N C $ 5 5 . 4 1
4 3 5 5 0 E H L E R S & A S S O C I N C . $ 3 , 8 0 0 . 0 0
4 3 5 5 1 G R A F I X S H O P P E $ 8 8 5 . 0 0
4 3 5 5 2 H A K A N S O N A N D E R S O N A S S O C I A T E S I $ 5 0 0 . 0 0
4 3 5 5 3 H D S U P P L Y W A T E R W O R K S L T D $ 5 9 . 3 9
4 3 5 5 4 H E N N C O U N T Y T R E A S U R E R $ 2 5 . 0 0
4 3 5 5 5 H O L I D A Y F L E E T $ 3 8 7 . 4 1
4 3 5 5 6 K D & C O M P A N Y R E C Y C L I N G I N C $ 1 1 8 . 9 2
4 3 5 5 7 L A N O E Q U I P M E N T I N C $ 1 0 . 7 9
4 3 5 5 8 L E X I S N E X I S R I S K D A T A M G M T I N C $ 4 0 . 5 0
4 3 5 5 9 L U M B E R O N E C O L D S P R I N G I N C $ 1 1 0 . 0 0
4 3 5 6 0 C I T Y O F M A P L E P L A I N $ 1 4 . 1 4
4 3 5 6 1 M A R C O I N C $ 2 7 . 5 6
4 3 5 6 2 M E C H A N I C A L B R O S L L C $ 1 7 6 . 0 0
4 3 5 6 3 M I N U T E M A N P R E S S $ 3 3 7 . 2 2
4 3 5 6 4 M O R R I S E L E C T R O N I C S I N C $ 7 0 . 0 0
4 3 5 6 5 O F F I C E D E P O T $ 5 4 . 9 9
4 3 5 6 6 R D . ] S P E C I A L T I E S , I N C . $ 3 2 5 . 8 2
4 3 5 6 7 R O L F E R I C K S O N E N T E R P R I S E S I N C $ 7 , 4 4 3 . 5 6
4 3 5 6 8 S C H M I D T C U R B C O M P A N Y I N C $ 1 3 , 7 3 0 . 0 0
4 3 5 6 9 S T E P H A N , P A U L $ 3 , 1 4 7 . 9 5
4 3 5 7 0 S T R E I C H E R ' S $ 8 2 6 . 9 4
4 3 5 7 1 T E G R E T E C O R P $ 1 , 3 5 8 . 6 4
4 3 5 7 2 T W I N C I T Y G A R A G E D O O R $ 1 , 2 7 2 . 0 0
4 3 5 7 3 U F C F A R M S U P P L Y $ 1 3 . 9 5
4 3 5 7 4 U P T O W N H A M E L I N C $ 6 5 . 0 0
4 3 5 7 5 W E S T S I D E W H O L E S A L E T I R E $ 7 3 5 . 4 7
4 3 5 7 6 W S B & A S S O C I A T E S $ 6 4 , 7 7 6 . 5 0
T o t a l C h e c k s $ 1 3 6 , 9 2 8 . 6 0
E l e c t r o n i c P a y m e n t s O c t o b e r 2 1 , 2 0 1 5 - N o v e m b e r 5 , 2 0 1 5
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
N o v e m b e r 4 , 2 0 1 5
003373E FARMERS STATE BANK OF HAMEL $12.00
003374E MINNESOTA, STATE OF $1,940.00
003375E PR PERA $13,509.92
003376E PR FED/FICA $14,906.75
003377E PR MN Deferred Comp $2,005.00
003378E PR STATE OF MINNESOTA $3,096.31
003379E SELECT ACCOUNT $702.00
003380E CITY OF MEDINA $18.00
003381E FARMERS STATE BANK OF HAMEL $20.00
003382E SELECT ACCOUNT $3,220.66
003383E AFLAC $394.88
003384E DELTA DENTAL $2,484.44
003385E KONICA MINOLTA $168.48
003386E PITNEY BOWES $123.00
003387E MEDIACOM OF MN LLC $355.80
003388E XCEL ENERGY $10,155.41
Total Electronic Checks $53,112.65
PAYROLL DIRECT DEPOSIT October 21 2015
506724 ALTENDORF, JENNIFER L. $1,269.15
506725 BARNHART, ERIN A $1,865.68
506726 BELLAND, EDGAR J $2,484.22
506727 BOECKER, KEVIN D $2,396.31
506728 CONVERSE, KEITH A. $2,047.49
506729 DINGMANN, IVAN W. $2,116.39
506730 DOMINO, CHARMANE $1,730.48
506731 ENDE, JOSEPH $1,356.11
506732 FINKE, DUSTIN D $2,116.36
506733 GALLUP, JODI M. $1,590.31
506734 GLEASON, JOHN M. $1,955.40
506735 GREGORY, THOMAS $1,987.06
506736 HALL, DAVID M. $2,215.18
506737 JESSEN, JEREMIAH S. $2,219.14
506738 JOHNSON, SCOTT T $2,162.88
506739 KLAERS, ANNE M. $1,159.97
506740 LANE, LINDA $1,465.16
506741 LEUER, GREGORY J. $2,300.91
506742 MCGILL, CHRISTOPHER R $1,365.41
506743 NELSON, JASON $2,176.71
506744 PETERSON, DEBRAA $1,545.17
506745 REINKING, DEREK M $1,669.33
506746 SCHERER, STEVEN T. $2,260.93
506747 VIEAU, CECILIA M $1,165.45
506748 WENANDE, BRANDON S $493.77
Total Payroll Direct Deposit $45,114.97
Medina City Council Meeting Minutes 8
November 4, 2015