HomeMy Public PortalAboutAB 06-182 Xerox RentalMcCALL CITY COUNCIL
AGENDA BILL
Number
Meeting Date October 12, 2006
AB 06-182
216 East Park Street
McCall, ID 83638
AGENDA ITEM INFORMATION
SUBJECT:
Xerox Rental Agreement
Approvals: Department/
Committee/Individual
Initials
Remarks
(Originator/
support)
Mayor /Council
City Manager
Community Development
Treasurer
Support
Clerk
Police Department
Originator
Public Works
Golf Operations
Parks & Recreation
COST IMPACT: $6,800 / annually
Airport
FUNDING SOURCE:
Police Dept Budget FY06/07
Library
City Attorney
TIMELINE: ASAP
Grant Coordinator
Other:
SUMMARY STATEMENT:
The current contract for the Police Department's copy machine has expired and due to increased
needs, the department would like to purchase a more efficient copy machine. The following
agreements were presented to Council on September 28, 2006, at which time Council requested
more information before making a decision. Police Chief Jerry Summers will present to Council
additional details concerning the terms of the agreements.
Attached is a three-year Xerox Rental Agreement to replace the existing copy machine in the
Police Department with a digital machine that includes network printing and scanning capabilities.
The cost is $399.70 per month plus $0.089 per page for an annual cost of $6,800.
This pricing we received was the Xerox State/Local pricing through King County of Washington,
available to us if the City signs the membership agreement with King County Purchasing
Cooperative. This is a free membership and will give the City additional purchasing
opportunities.
RECOMMENDED ACTION:
Approve the membership agreement with King County Purchasing Cooperative and
authorize the Mayor to sign.
Approve the Xerox Rental Agreement and authorize the Mayor to sign.
RECORD OF COUNCIL ACTION
Meeting Date
ACTION
09-28-06
Council requested more information