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HomeMy Public PortalAbout10/18/1999 * Special MeetingOctober 18, 1999 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt, III Robert W. Hopkins II William A. Lynch SPECIAL MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON, October 18, 1999, AT 3:00 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Preliminary Damage Report. V. Grubbs Construction Contract Activation. VI. Hurricane Irene and Storm Procedures Debriefing. VII. Other. VII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE SPECIAL MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON TUESDAY, OCTOBER 18, 1999 AT 3:00 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 3:10 P.M. II. Pledge of Allegiance. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor Fred B. Devitt, III Commissioner Absent: Robert W. Hopkins II William A. Lynch Also Present and Kristin K. Garrison Participating: William Thrasher Don Matio Commissioner Commissioner Town Manager Finance Director Grubbs Construction IV. Preliminary Damage Report. This item was discussed in conjunction with item number VI. V. Grubbs Construction Contract Activation. Don Matio from Grubbs Construction was present. Mr. Matio explained that approval has been granted for the State of Florida authorizing categories A and B reimbursement for several counties in Palm Beach. He explained the reimbursement ratio of 75% Federal, 12 1/2% State, 12 /12% Local. Mr. Matio also indicated that the Town needed to designate two Town representatives to monitor debris collection. In response to questions from the Commission, Grubbs estimated that the cost could range from $5000.00 to $10,000.00. The Commission voted to activate the Grubbs contract for clearance of all Town rights -of -way with work to begin on Tuesday October 19, 1999 and completed as soon as possible. VI. Hurricane Irene and Storm Procedures Debriefing. The Mayor expressed that the Town nee during emergency events. to develop on -call procedures The Commission discussed a need for improvements to the Private Sewer Association equipment and procedures during emergency events. The Commission reviewed a letter prepared by Town Manager Garrison and determined that a letter needed to be sent asking that a generator be purchased by the Association. The Commission also determined that the Association should arrange for better monitoring and inspection procedures. The Commission directed that a letter be prepared to the Sewer Association. Special Meeting Town Commission - October 18, 1999 page 2 The Mayor also asked that a letter be prepared and sent to the City of Delray thanking them for the use of a three -phase generator. Town Manager Garrison informed the Commission that the City of Delray Beach agreed to loan the Town a street sweeper this afternoon to clean up the area in the vicinity of Polo and Banyan where residents had concerns about unsanitary conditions. The Commission agreed that the area should be cleaned and the remaining roads will be evaluated at a later time. The Commission discussed the Little Club drainage system. The Mayor expressed that larger pipes were needed to connect the lakes, and that the power box adjacent to the pumps need to be repaired. The Commission also discussed the need for a generator to power the pumps during a power outage. The Mayor indicated that a meeting should be arranged with the Club upon his return from an upcoming trip. In closing, Mrs. Orthwein raised the matter of school evacuation and stated that the school needed to establish better evacuation procedures that ensure the Town input, and the safety of the children. The Commission agreed that a letter should be sent to the Board of Trustees. VII. Other. There was no other comment. VIII. Adjournment. Mayor Koch adjourned the meeting at approximately 4:30 P.M. on a motion to do so made by Commissioner Orthwein that was seconded by Commissioner Devitt.