HomeMy Public PortalAbout10/18/1999 * Special MeetingOctober 18, 1999
MAYOR: William F. Koch, Jr.
VICE MAYOR: Joan K. Orthwein
COMMISSIONER: Fred B. Devitt, III
Robert W. Hopkins II
William A. Lynch
SPECIAL MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF
STREAM ON, October 18, 1999, AT 3:00 P.M., IN THE COMMISSION CHAMBERS OF
THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Preliminary Damage Report.
V. Grubbs Construction Contract Activation.
VI. Hurricane Irene and Storm Procedures Debriefing.
VII. Other.
VII. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
MINUTES OF THE SPECIAL MEETING HELD BY THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM ON TUESDAY, OCTOBER 18, 1999 AT 3:00 P.M., IN THE
COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM,
FLORIDA.
I. Call to Order.
Mayor Koch
called the
meeting to order at 3:10
P.M.
II. Pledge of Allegiance.
III. Roll Call.
Present and
William
F. Koch, Jr.
Mayor
Participating:
Joan K.
Orthwein
Vice Mayor
Fred B.
Devitt, III
Commissioner
Absent:
Robert W. Hopkins II
William A. Lynch
Also Present and Kristin K. Garrison
Participating: William Thrasher
Don Matio
Commissioner
Commissioner
Town Manager
Finance Director
Grubbs Construction
IV. Preliminary Damage Report. This item was discussed in
conjunction with item number VI.
V. Grubbs Construction Contract Activation. Don Matio from Grubbs
Construction was present. Mr. Matio explained that approval has
been granted for the State of Florida authorizing categories A
and B reimbursement for several counties in Palm Beach. He
explained the reimbursement ratio of 75% Federal, 12 1/2% State,
12 /12% Local. Mr. Matio also indicated that the Town needed to
designate two Town representatives to monitor debris collection.
In response to questions from the Commission, Grubbs estimated
that the cost could range from $5000.00 to $10,000.00. The
Commission voted to activate the Grubbs contract for clearance of
all Town rights -of -way with work to begin on Tuesday October 19,
1999 and completed as soon as possible.
VI. Hurricane Irene and Storm Procedures Debriefing. The Mayor
expressed that the Town nee
during emergency events.
to develop on -call procedures
The Commission discussed a need for improvements to the Private
Sewer Association equipment and procedures during emergency
events. The Commission reviewed a letter prepared by Town
Manager Garrison and determined that a letter needed to be sent
asking that a generator be purchased by the Association. The
Commission also determined that the Association should arrange
for better monitoring and inspection procedures. The Commission
directed that a letter be prepared to the Sewer Association.
Special Meeting
Town Commission - October 18, 1999 page 2
The Mayor also asked that a letter be prepared and sent to the
City of Delray thanking them for the use of a three -phase
generator.
Town Manager Garrison informed the Commission that the City of
Delray Beach agreed to loan the Town a street sweeper this
afternoon to clean up the area in the vicinity of Polo and Banyan
where residents had concerns about unsanitary conditions. The
Commission agreed that the area should be cleaned and the
remaining roads will be evaluated at a later time.
The Commission discussed the Little Club drainage system. The
Mayor expressed that larger pipes were needed to connect the
lakes, and that the power box adjacent to the pumps need to be
repaired. The Commission also discussed the need for a generator
to power the pumps during a power outage. The Mayor indicated
that a meeting should be arranged with the Club upon his return
from an upcoming trip.
In closing, Mrs. Orthwein raised the matter of school evacuation
and stated that the school needed to establish better evacuation
procedures that ensure the Town input, and the safety of the
children. The Commission agreed that a letter should be sent to
the Board of Trustees.
VII. Other. There was no other comment.
VIII. Adjournment. Mayor Koch adjourned the meeting at approximately
4:30 P.M. on a motion to do so made by Commissioner Orthwein that
was seconded by Commissioner Devitt.