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Home My Public Portal About10/22/1999October 15, 1999 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch O REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, OCTOBER 22, 1999 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Regular Meeting of September 9, 1999 B. Public Hearing (Budget) of September 9, 1999 C. Special Meeting & Public Hearing of September 21, 1999 D. Public Hearing (Budget) of September 21, 1999 V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. Joint Meeting with ARPB Friday, 11 -19 -99 at 8:30 A.M. 2. Regular Meeting, Friday, 11 -19 -99 following Joint Meet. 3. Regular Meeting, Friday, 12 -10 -99 4. Regular Meeting, Friday, 1 -14 -00 VII. Reports. A. Town Manager 1. Applicable Consumers Price Index O 2. Town Engineer- Change in services B. Town Attorney C. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 11- 18 -99, 8:30 A.M. b. Joint Meeting with Town Commission 11- 19 -99, 8:30 A.M. c. Regular Meeting & Public Hearing 12- 16 -99, 8:30 A.M. D. Finance Director 1. Financial Report for September 1999 2. Y2K preparation 3. Water usage E. Police Chief 1. Activity for September 1999 VIII. Items for Commission Action. A. Delray Beach Fire /EMS Interlocal Agreement B. Resolutions 1. 99 -5; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET REVENUES AND EXPENDITURES IN THE GENERAL FUND. 2. 99 -6; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET REVENUES AND EXPENDITURES IN THE WATER FUND. C. Items by Mayor and Commissioners. Page 2 AGENDA CONTINUED IX. Correspondence. A. Supporting P.B. County Ordinance pertaining to the discharge of firearms, firearm sales and a mandatory waiting period. 1. Resolution #71 -99, City of Lake Worth O 2. Resolution #82 -99, City of South Bay 3. Resolution #R- 99 -84, Village of Wellington B. Resolution No. 99 -1788 supporting permanent and consistent funding for Regional Planning Councils -P.B. Co. Commission X. Public. XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 N MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, OCTOBER 22, 1999 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Vice Mayor Orthwein called the meeting to order at 9:00 A.M II. Pledge of Allegiance. Vice Mayor Orthwein led the Pledge of Allegiance. III. Roll Call. Present and Joan K. Orthwein Vice Mayor Participating: Fred B. Devitt III Commissioner William A. Lynch Commissioner Absent with William F. Koch, Jr. Mayor Notice: Robert W. Hopkins II Commissioner Also Present and Kristin Kern Garrison Town Manager Participating: William Thrasher Finance Director Robert Schultz Police Chief Yvonne Chavez Deputy Clerk IV. Minutes. A. Regular Meeting of September 9, 1999 B. Public Hearing (Budget) of September 9, 1999 C. Special Meeting & Public Hearing of September 21, 1999 D. Public Hearing (Budget) of September 21, 1999 Commissioner Devitt moved and Commissioner Lynch seconded that the minutes are approved as circulated. Roll Call: Commissioner Devitt; AYE, Commissioner Lynch; AYE, and Vice Mayor Orthwein; AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. Town Manager Garrison requested to add several items to her report and the minutes of the Special Meeting on October 18, 1999. There were no objections. Commissioner Devitt moved and Commissioner Lynch seconded that the minutes be approved as circulated. Roll Call: Commissioner Devitt; AYE, Commissioner Lynch; AYE, and Vice Mayor Orthwein; AYE. VI. Announcements. A. Regular Meetings and Public Hearings 1. Joint Meeting with ARPB Friday, 11 -19 -99 at 8:30 A.M. 2. Regular Meeting, Friday, 11 -19 -99 following Joint Meet. 3. Regular Meeting, Friday, 12 -10 -99 4. Regular Meeting, Friday, 1 -14 -00 Vice Mayor Orthwein announced the meeting dates. Town Manager Garrison inquired about how much time to allot for the joint meeting with the ARPB, so she could plan the format accordingly. The board agreed to 11i hours. Minutes of the Regular Meeting & Public Hearing Town Commission - October 22, 1999 Page 2 VII. Reports. A. Town Manager 1. Street Clearing Mrs. Garrison informed the Board that Grubbs Construction had finished the debris clearing of the public right -of -way, including Place Au Soleil. There were approximately 223 cubic yards of debris removed and estimated the cost would range from $4500.00 to $5700.00. The Town's 1214% reimbursement share would be about $560.00 to $750.00, assuming full Federal and State reimbursement. Town Manager Garrison inquired when the Board wanted the next newsletter to be sent out. Commissioner Devitt suggested that a newsletter be sent out in mid - November when most of the residents are in town, informing them of the services Grubbs Construction provided for the Town following the storm. The Manager referred to two other letters, one to the Sewer Association and the other to Delray, that had been sent as directed at the Special Meeting. Mrs. Garrison informed the Board that she had also prepared a letter regarding hurricane evacuation procedures directed by the Commission at the Special Meeting on 10 -18 and solicited Commission input. The Board agreed it is a good letter and directed that it sent to the Gulf Stream Headmistress, Anne Gibb, with a copy to the Board of Trustees and the Town Commission. Chief Schultz suggested inviting a representative of the Gulf Stream School to the next hurricane meeting in June of 2000 to review the hurricane evacuation procedures. The Board agreed this suggestion to. Town Manager Garrison informed the Board that the Town is not approving any permits for sewer connection until the Association addresses the Town's concerns, unless there is an emergency situation. She mentioned that a property on Gulf Stream Road is experiencing serious problems with their septic tank and will be permitted to hook up. 2. Applicable Consumers Price Index Mrs. Garrison distributed a letter from Mayor Koch regarding the Consumer Price Index. The Mayor preferred a 2.3% CPI, the Southern Region, All Consumers. The Commission inquired about the CPI used in the Town's contracts with Delray. The Manager referred to the EMS /Firs Rescue contract and showed the Commission previous records on file from Delray. After much deliberation, the Commission determined that to be .i consistent with Delray contracts, the All Consumer - United States CPI of 2.6% should be used, subject to re- review in future years. 3. Town Engineer- Change in services Town Manager Garrison stated that she is considering a change in Engineering firms in order to reduce engineering costs and potentially gain some new ideas. The Commission agreed to a change but asked that the new firm be brought back for approval. B. Town Attorney There was no report from the Town Attorney. C. Architectural Review & Planning Board 1. Meeting Dates Minutes of the Regular Meeting & Public Hearing Town Commission - October 22, 1999 Page 3 a. Regular Meeting & Public Hearing 11- 18 -99, 8:30 AM b. Joint Meeting with Town Commission 11- 19 -99, 8:30 AM c. Regular Meeting & Public Hearing 12- 16 -99, 8:30 AM Vice Mayor Orthwein announced these date. D. Finance Director 1. Financial Report for September 1999 Finance Director William Thrasher explained that the Financial Report reads as expected and asked that it be approved as distributed, if there were no questions. Mr. Thrasher added that there are some budget adjustments he is asking the Board for. He explained that the Town had a lot of capital expenditures on roads and other projects that were not budgeted for, and were able to proceed without asking for funds from the Reserve Capital. Commissioner Devitt asked for clarification of the Town's Sick Bonus Policy. Mr. Thrasher explained if an employee does not use any of his sick days he receives 40% of a two -week salary (4 days pay). There is a 12 -day accrual with a 120 -day maximum. Commissioner Lynch inquired about the two checks for cash in the amount of $9900.00. Mr. Thrasher explained that the cash was for hurricane emergency and that the monies were designated to be carried by two persons. The bank also required that the Town call ahead and make arrangements for such a large withdrawal. Two checks were prepared in case the bank had insufficient funds to cash the full $9900.00. 4. Y2K preparation Mr. Thrasher reported that the State of Florida sent out a report asking that we verify 100% compliance. As changes occur and new information is available, the Town immediately responds. To date the Town is 100% compliant, but this could change if a new problem is discovered. 5. Water usage Mr. Thrasher reported that BI- monthly water usage is down to 31,291,000 gallons, a decrease from the previous month and from the year before. E. Police Chief 1. Activity for September 1999 Chief Schultz presented a report on the police activity for September, adding that he hired a new officer, David Murray, which brought the department up to a full staff. Mrs. Garrison stated that she and the Chief have been brain storming on better procedures to maintain a full police staff, one possibility might be to recruit year round. Commissioner Lynch inquired if there were many problems with the alarm systems in Town during the storm. Chief Schultz informed that there were not many problems, only when the power came back on it triggered a lot of alarms. VIII. Items for Commission Action. A. Delray Beach Fire /EMS Interlocal Agreement After confirming the 10 -year term of the agreement, Commissioner Devitt moved and Commissioner Lynch seconded that the contact be approved. Roll Minutes of the Regular Meeting & Public Hearing Town Commission - October 22, 1999 Page 4 Call: Commissioner Devitt; AYE, Commissioner Lynch; AYE, and Vice Mayor Orthwein; AYE. B. Resolutions 1. 99 -5; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET REVENUES AND EXPENDITURES IN THE GENERAL FUND. O Finance Director Thrasher read Resolution 99 -5 in its entirety after which Commissioner Devitt moved for its adoption, the motion was seconded by Commissioner Lynch. Roll Call: Commissioner Devitt; AYE, Commissioner Lynch; AYE, and Vice Mayor Orthwein; AYE. 2. 99 -6; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET REVENUES AND EXPENDITURES IN THE WATER FUND. Finance Director Thrasher read Resolution 99 -6 in its entirety after which Commissioner Devitt moved for its adoption, the motion was seconded by Commissioner Lynch. Roll Call: Commissioner Devitt; AYE, Commissioner Lynch; AYE, and Vice Mayor Orthwein; AYE. B. Items by Mayor and Commissioners. In preparation for the 11116 Joint workshop, Commissioner Devitt asked the Town Manager to get information on the estimated number of ocean- front homes that could be subdivided into 100 foot lots, as well as the number of 100 foot lots already existing. IX. Correspondence. A. Supporting P.B. County Ordinance pertaining to the discharge of firearms, firearm sales and a mandatory waiting period. 1. Resolution #71 -99, City of Lake Worth 2. Resolution #82 -99, City of South Bay 6. Resolution #R- 99 -84, Village of Wellington B. Resolution No. 99 -1788 supporting permanent and consistent funding for Regional Planning Councils -P.B. Co. Commission Vice Mayor Orthwein read the correspondence. The Board agreed that no action would be taken at this time. X. Public. There was no comment from the Public. XI. Adjournment. Vice Mayor Orthwein adjourned the meeting at 10:15 A.M., on a motion to do so made by Commissioner Devitt, seconded by Commissioner Lynch, all voting AYE. E. Chavez, Deputy Cler NaaTO UMOI aoTAel •Z egTH KOIUO`I3 'HVEUIS =9 30 NMOI weary 666T 'OT aagmanoN :age(] gsod 1102ag mTed :gszTgnd 'S'S'3. 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Affiant further says that the said The Post is a newspaper published at West Palm Beach, in said Palm Beach County, Florida, and that the said newspaper has heretofore been continuously published in said Palm Beach County, Florida, daily and Sunday and has been entered as second class mail matter at the post office in West Palm Beach, in said Palm Beach County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she/he has neither paid nor promised any person, firm or corporation any discount rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Sworn to and subscribed before this 10 day of November A.D 1999q^n9. TR 11 Personally known XX or Produced Identification Type of Identification Produced 1»nr•rna�r .:>>;ra'rrrr.. ,vrrr�r�rr�rir.�nrrr.,{ `=4�P'Y P�Bn Karen iJ.cLinton > �y� Notary Public, Stale of Florida � t `ai'o Commission No. CC 591337 > < "eo ;floe kIy COlnlni5510n Exp. 11;15_650, <1.6t10.J.t;0 ?,LFY F:a t:narySoviceAaaodio 'cu . �. NO. 621097 PUBLIC HEARING NOTICE OF COMPREHENSIVE PLAN AMENDMENT TRANSMITTAL NOTICE IS HEREBY GIVEN that the Town Commission of the Town of Gulf Stream, Florida, at a ublic hearing to be held on Friday, November 191 1999, immediately following the meeting of the Local Plannin Agenry that is to be held at 10:00 A.M., in the Commission Chambers of the Town Hall, '100 Sea Road, Gulf Stream, Florida, will have on the agenda the following: 1. A proposed amendment to the Intergovernmental Coordination Ele- ment of the Comprehensive Plan to include policies related to joint planning areas, and adding matters of interjurisdictional significance for the area shown in the map in this advertisement for transmittal to the State of Florida Department of Community Affairs. 2. First reading of proposed Ordinance No. 99/6 containing the amendment to the Intergovernmental Coordination Element as fol- lows: ORDINANCE NO. 99/6; AN ORDINANCE OF THE TOWN COM- MISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUN- TY, FLORIDA, ADOPTING AN AMENDMENT TO THE COMPREHEN- SIVE PLAN PURSUANT TO THE PROVISIONS OF THE "LOCAL GOVERNMENT COMPREHENSIVE PLANNING AND LAND DEVEL- OPMENT REGULATION ACT ", FLORIDA STATUTES SEC11ONS 163.3161 THROUGH 163.3243, INCLUSIVE; AS MORE PARTICU- LARLY DESCRIBED IN EXHIBIT "A" ENTITLED "COMPREHENSIVE PROVIDING AL HEREIN EN E; FOR REPEAL ORDINANCES N CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. The proposed Comprehensive Plan Amendment and Ordinance noticed here are available Florida and may. be be public re viewed during regular business hours, hourrs hlichsgener� ally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PERSONS INTERESTED IN THESE MATTERS may appear before the Local Planning Agency and the Town Commission at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE LOCAL PLANNING AGENCY OR THE TOWN COMMIS- SION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES ME TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE 3ASED. 286.0105, F.S.S. 11000m� Town of Gulf Stream . 'UBLISH: Palm Beach Post TOWN OF GULF STREAM, FLORIDA ATE: November 10, 1999 Rita L Taylor, Town C erc