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HomeMy Public PortalAbout12/10/1999December 3, 1999 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch O REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 10, 1999 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Special Joint Meeting with ARPB of 11 -19 -99 B. Public Hearing of Local Planning Agency of 11 -19 -99 C. Regular Meeting & Public Hearing of 11 -19 -99 V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. Special Joint Meeting with ARPB 12 -16 -99 at 8:45 A.M. 2. Regular Meeting & Public Hearing 1 -14 -00 at 9 A.M. 3. Regular Meeting & Public Hearing 2 -11 -00 at 9 A.M. 4. Regular Meeting & Public Hearing 3 -10 -00 at 9 A.M. VII. Reports. A. Town Engineer 1. Storm Drainage B. Town Manager d C. Town Attorney D. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 12- 16 -99, 8:30 A.M. b. Joint Meeting with Twn. Commission 12- 16 -99, 8:45 A.M. c. Regular Meeting & Public Hearing 1- 27 -00, 8:30 A.M. d. Regular Meeting & Public Hearing 2- 24 -99, 8:30 A.M. e. Regular Meeting & Public Hearing 3- 23 -00, 8:30 A.M. E. Finance Director 1. Financial Report for November 1999 2. Water usage 3. Y2K preparation F. Police Chief 1. Activity for November 1999 VIII. Items for Commission Action. A. Presentation of Audit for 1998/1999 Fiscal Year- Mr.Bremmer B. Consideration of establishing Zoning in Progress (Ord. 99/3) C. Items by Mayor and Commissioners. IX. Correspondence. A. Resolutions supporting continued funding of the Eastward Ho! Initiative 1. #91 -99 from the City of Lake Worth 2. #7 -99/00 from the Village of Tequesta AGENDA CONTINUED X. Public. XI. Adjournment. u SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 W MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 10, 1999 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 9 A.M. II. Pledge of Allegiance Cl)the Mayor. III. Roll Call. The Pledge of Allegiance was led by Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor Fred B. Devitt III Commissioner Robert W. Hopkins II Commissioner William A. Lynch Commissioner Also Present and Kristin K. Garrison Town Manager Participating: Rita Taylor Town Clerk William Thrasher Finance Director Robert Schultz Police Chief Rene Mathews Engineer David Mathews Engineer Paul Bremmer Auditor Perry O'Neal Town Resident IV. Minutes. A. Special Joint Meeting with ARPB of 11 -19 -99 B. Public Hearing of Local Planning Agency of 11 -19 -99 C. Regular Meeting & Public Hearing of 11 -19 -99 Commissioner Lynch moved and Commissioner Hopkins seconded that the minutes of each of these meetings be approved as circulated and all voted AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. Mayor Koch requested that Item VIII.A., the presentation of the audit, be heard next. There were no objections to this change. Mr. Paul Bremmer, representing Ernst & Young, was pleased to report that the Financial Statements reflect that at the end of the fiscal year, September 30, 1999, there was a surplus in both the revenue and the expenditures. He also reported that there were no audit adjustments made in any of the funds and no comments for the third year in a row. He complimented Mr. Thrasher and the Town. Commissioner Orthwein moved and Commissioner Lynch seconded that the Financial Statements be approved as presented. Roll Call: Comm. Orthwein; AYE. Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. The Commissioners also complimented Mr. Thrasher. Regular Meeting & Public Hearing Town Commission - December 10, 1999 page 2 VI. Announcements. A. Regular Meetings and Public Hearings 1. Special Joint Meeting with ARPB 12 -16 -99 at 8:45 A.M. 2. Regular Meeting & Public Hearing 1 -14 -00 at 9 A.M. 3. Regular Meeting & Public Hearing 2 -11 -00 at 9 A.M. 4. Regular Meeting & Public Hearing 3 -10 -00 at 9 A.M. n These announcements were made by Mayor Koch. VII. Reports. A. Town Engineer 1. Storm Drainage Rene Mathews of Mathews Consulting, Inc. advised that they have reviewed the Town files and found studies by three different engineers between 1973 and 1996. Consistent recommendations were that the roads in the Core District be raised and /or a pumping station be installed. She pointed out that some of the recommendations had been implemented. Mrs. Mathews pointed out that none of the previous studies had included contacts with the South Florida Water Management District to determine if a direct outfall to the Intracoastal Waterway would be possible. She reported that she and Mr. Mathews had met with SFWMD on December 7, 1999 to discuss permitting issues associated with the design and construction of a stormwater pump station for the Town. David Mathews displayed site drawings of the area and explained that at the present time the storm water is discharged into "Elsie's Pond ", the first lake, which then drains through the other lakes to finally reach the existing pump station at north end of the Little Club Golf Course. He then advised that Mathews Consulting, Inc. is evaluating the following option: Enlarge the existing "Elsie's Pond" which is .24 acres, to .5 acres if possible. Construct a stormwater pump station located at the west corner of "Elsie's Pond" on the Little Club property and discharge across Wright Way through a new 42" outfall to the Intracoastal Waterway. An existing 15" outfall location to the Intracoastal Waterway would be abandoned. This would also require the existing 24" pipe that conveys the stormwater from Polo Drive /Old School Road to "Elsie's Pond" to be replaced with a new 42" diameter pipe. Mr. Mathews pointed out that if this can be done, the stormwater would be discharged much sooner since it would not have to run through the entire lake system to be discharged. Mr. & Mrs. Mathews advised that the cost of a Standard General Environmental Resource Permit would most likely be $2,000 and permitting would take a minimum of 150 days. They further advised that it will be necessary to address how water quality would be improved for the basin area in order for this type of project to be permitted, with the general rule being that 1" of stormwater must be detained over the design basin area with discharge being only ;,�" of stormwater over a 24 hour period. Regular Meeting & Public Hearing Town Commission - December 10, 1999 In closing, it was pointed out that the co- applicant since the pumping station easements for the outfall would have to property owners. page 3 Little Club would have to be a would be on their property and be obtained from some of the O Mayor Koch and the Town Manager advised that they had held discussions with the Little Club and they elected to wait until the Commission agreed on what should be pursued and at that time the proposed plan would be presented to the Board of Directors at the Club. The Mayor was hopeful that the necessary easements could be obtained. Mayor Koch also advised that it would not be possible to raise the roads, as elevations of some homes adjacent to the streets would be below the street and subject to flooding. A preliminary Engineering Fee Proposal was presented to cover the following tasks: Task II -A; Engineering Services for design, permitting, bidding and construction management services for a new stormwater pump station and associated drainage improvements for Old School Road & Polo Drive ($37,000 not -to- exceed). Task II -B; Engineering Services for investigating new methods /equipment for existing outfall flapgates for improved protection against tidal flow ($500 not -to- exceed hrs.); Task II -C; Engineering Services for assisting in review of Gulf Stream School drainage problems. Recommend school to have their engineer review the existing drainage problems and verify proper operation of system and Mathews Consulting would be avai8lable to assist as required ($850 not -to- exceed 10 hrs.). Task II -D; Engineering Services for providing a general review of South Town area grading to verify drainage patterns and sub -basin delineation. Determine whether problems are isolated, or sub -based problem, but design services not included ($850 not -to- exceed 10 hrs.) There were several comments from the public from persons who did not identify themselves. Commissioner Orthwein moved and Commissioner Lynch seconded that Tasks II -A through II -D be authorized at the fees stated in the preliminary proposal. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE B. Town Manager 1. Sink hole at Gulf Stream Road & Banyan Rd. $13,000 Town Manager Garrison explained that a storm drain at this intersection had fallen in. She displayed a picture of the inside of the pipe showing this problem. Mrs. Garrison advised that the age of the pipe was a factor in its collapse, and that Mr. Harvel hopes to complete the repairs during the time the Gulf Stream School is closed for the Holidays. 2. Meeting at the Gulf Stream School RE: Evacuation Coordination. The Town Manager reported that she and Chief Schultz had met with Miss Gibb and it had been agreed that any evacuation must be coordinated with Regular Meeting & Public Hearing Town Commission - December 10, 1999 page 4 the Police Department. It was further agreed that a representative from the school would be invited to attend the annual hurricane preparedness meetings. C. Town Attorney In the absence of the Town Attorney there was no report. D. Architectural Review & Planning Board O 1. Meeting Dates a. Regular Meeting & Public Hearing 12- 16 -99, 8:30 A.M. b. Joint Meeting with Twn. Commission 12- 16 -99, 8:45 A.M. c. Regular Meeting & Public Hearing 1- 27 -00, 8:30 A.M. d. Regular Meeting & Public Hearing 2- 24 -99, 8:30 A.M. e. Regular Meeting & Public Hearing 3- 23 -00, 8:30 A.M. Mayor Koch called attention to these meetings. E. Finance Director 1. Financial Report for November 1999 Finance Director Thrasher advised there was nothing unusual in the report and asked that it be approved as circulated. Commissioner Orthwein moved and Commissioner Lynch seconded that the Financial Report for November be approved as circulated and all voted AYE at Roll Call. 2. Water usage Mayor Koch called attention to the report and asked if there were any questions. There being none, he moved on to the next item. 3. Y2K preparation The Commission was informed that all top level police personnel will be on duty December 31, 1999 and January 1, 2000 with all other officers to be on call. All other Town Personnel will also be at home and on call. F. Police Chief 1. Activity for November 1999 Chief Schultz presented a report on the police activity for November 1999 and added that he had attended a Law Enforcement Planning Council Discussion in relation to communications at which it was explained that there is a new system manufactured by Motorola that is in use in Europe and is approximately 60% less in cost and has interchangeable parts. The Chief further reported that firearms training for the entire department had been held. He advised that the FBI has set -up a special watch center that may be contacted should extra help be need to handle Y2K problems. VIII. Items for Commission Action. A. Presentation of Audit for 1998/1999 Fiscal Year- Mr.Bremmer This item was considered earlier on the agenda. B. Consideration of establishing Zoning in Progress (Ord. 99/3) Town Manager Garrison asked if the Commission felt it would be wise to declare Zoning in Progress since amendments to the Zoning Code are in progress. She advised that she had spoken to Attorney Randolph and he had recommended that Zoning in Progress be enacted. Regular Meeting & Public Hearing Town Commission - December 10, 1999 page 5 Commissioner Orthwein moved and Commissioner Lynch seconded that Zoning in Progress be declared, effective immediately. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. C. Items by Mayor and Commissioners. It was pointed out that there is a resident in Town that is continually cutting away the beautiful landscape material and butchering mature trees on his property, resulting in an unsightly condition. It was determined that this is at least over - pruning, but it was acknowledged that this type of activity is not regulated at this time. It was agreed that this might be a good topic for discussion at the December 16, 1999 Special Joint Meeting. IX. Correspondence. A. Resolutions supporting continued funding of the Eastward Ho! Initiative 1. #91 -99 from the City of Lake Worth 2. #7 -99/00 from the Village of Tequesta These resolutions were acknowledged and made a part of the record. X. Public. Perry O'Neal commented that while the new street markers are very attractive, it has now become difficult to see the street intersections since the reflective blue signs have been removed. He suggested placing a reflective pavement button on the top of each stone street marker. The Town Manager expressed some concern that this might detract from the appearance and advised that she had explored all avenues regarding reflective materials before the markers were installed and had determined that indirect lighting for each marker be the most attractive solution, and added that this would be very costly. Mayor Koch directed the Town Manager to investigate this a little more. XI. Adjournment. Mayor Koch adjourned the meeting at 10:15 A.M. Rita L. Taylor, own Clerk