The URL can be used to link to this page

Home My Public Portal About2022-05-02 REVISED AMENDED packetiPad Packets: Click to open “NOTES” REVISED AMENDED NOTICE OF MEETING AND CITY COUNCIL AGENDAi MONDAY, MAY 2, 2022 – 6:00 P.M. CITY COUNCIL CHAMBERS ~ JOHN G. CHRISTY MUNICIPAL BUILDING ~ 320 E. MCCARTY STREET TO JOIN VIRTUALLY: https://jeffersoncity.webex.com/jeffersoncity/j.php?MTID=m3c5b4d0b37ec3267060185490d6cd7dc CALL-IN PARTICIPATION AVAILABLE AT: 1-404-397-1516 MEETING NUMBER: 2495 859 8691 MEETING PASSWORD: 1234 TENTATIVE AGENDA PRAYER – Councilmember Kemna PLEDGE OF ALLEGIANCE 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. MISCELLANEOUS AGENDA ITEMS a. Michelle Brooks and Nancy Thompson to Present their Recently Published Book, Buried Jefferson City History, about the Woodland Old City Cemetery b. Bike Month Proclamation Presentation (Mayor Tergin and Planning & Protective Services) 5. PUBLIC HEARINGS 6. APPOINTMENTS BY THE MAYOR 7. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS a. City of Jefferson Audit Presentation from Evers & Company, CPA’s, LLC b. Chris Leukel, Parks and Recreation Commission Chair, to Present Year End Review 8. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF a. Council Committee Meetings (Check www.jeffersoncitymo.gov meeting calendar for dates, times locations, and agendas): i. Administration ii. Finance iii. Public Safety City Council REVISED AMENDED Agenda – May 2, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 2 iv. Public Works & Planning 9. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE 10. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS (All individuals will be limited to 5 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 11. CONSENT AGENDA a. Minutes of City Council Meetings: April 18 b. Approving the 2023 Budget Committee Meeting Calendar c. Authorizing a Permissive Use of Right-of-Way at the Northern End of the 100 Block of Madison Street for a “Blue Star Memorial Marker” d. Authorizing a $33,600 Contract with Allstate Consultants LLC for Structural Evaluations of Seven Dangerous Structures Located in the Capitol Ave. Area e. Accepting the State Community Development Block Grant – CARES (CDBG-CV) in the Amount of $575,760 12. BILLS INTRODUCED a. 2022-004 Establishing Automatic Aid Agreements with Four Fire Protection Districts (Schreiber) Staff: Matt Schofield b. 2022-005 Rezoning 0.2 Acres Located at 101 Jackson St. and 504 E. State St. from MU-1 to PUD and Approving a Preliminary PUD Plan (Lester) Staff: Sonny Sanders c. 2022-006 Authorizing a Professional Services Agreement in the Amount of $125,000 with Crafton Tull for CAMPO Active Transportation Plan Consultant Services (Fitzwater) Staff: Sonny Sanders 13. BILLS PENDING a. 2022-001 Authorizing the Vacation of Various Sanitary Sewer Easements on Property Addressed as 2106 Jefferson City (Fitzwater) Staff: Matt Morasch b. 2022-002 Authorizing the Vacation of Sanitary Sewer Easements on Property Addressed as 3031 and 3101 South Ten Mile Dr. (Fitzwater) Staff: Matt Morasch c. 2022-003 Authorizing a $141,140 Engineering Design Contract with Engineering Surveys and Services for the Ohio Street Bridge Project (Fitzwater) Staff: Matt Morasch 14. INFORMAL CALENDAR 15. RESOLUTIONS a. RS2022-01 Authorizes the Approval of Successor Directors to the Capital Mall Community Improvement District (Wiseman) Staff: Ryan Moehlman City Council REVISED AMENDED Agenda – May 2, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 3 b. RS2022-02 Authorizes the Approval of Successor Directors to the MSP Community Improvement District (Wiseman) Staff: Ryan Moehlman c. RS2022-03 Recognizing the Events of October 7, 1864 in the City of Jefferson as they Relate to the American Civil War (Sponsor: Spencer, Co-Sponsors: Fitzwater, Hensley, Schreiber, Spicer, and Ward) 16. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS – (All individuals will be limited to 3 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 17. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS 18. NEW BUSINESS a. Discussion of Scope of Services for an Organizational Study (Steve Crowell) 19. APPROVE APRIL 18, 2022 CLOSED SESSION MINUTES 20. CLOSED SESSION a. Go into Closed Session – Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, the Chair will entertain a motion to go into Closed Session to discuss the following: i. Attorney-Client Privileged Communications [Sec. 610.021(1)] ii. Preparations for Negotiations with Employee Groups [Sec. 610.021(9)] iii. Sealed Bids, and Proposals Related to Negotiated Contracts [Sec. 610.021(12)] 21. UNFINISHED BUSINESS 22. ADJOURN i Individuals should contact the ADA Coordinator at (573) 634 -6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. NOTICE OF MEETING AND CITY COUNCIL AGENDAi CITY COUNCIL WORK SESSION City of Jefferson, Missouri 320 E. McCarty St. City Council Chambers MONDAY, MAY 2, 2022 5:45 P.M. AGENDA 1. Discussion of May 2, 2022 City Council Meeting Agenda Items 2. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. (Jlrocfamation Wliereas, the bicycle is an economical, healthy, convenient, and environmentally so und form of transportation and an excellent tool for recreation and enj oyment of the C ity of Jeffe rso n 's scenic beauty; and Wliereas, throughout the month of May, residents ofthe City of Jefferson and its visitors will experience the joys of bicycling through educational programs, community bike rides, or by simply getting out and going for a ride; and Wliereas, the roads and trail systems in a nd around the Capital City attract bicyclists all year long, providing economic health, transportation, tourism, and sce nic benefits; and Wliereas, the City of J efferson, the Cap it al Area Metropolitan Planning Organi zation, JC Parks, and other lo cal organizati ons will be promoting bicycling during the month of May 2022; and Wliereas, local groups a nd businesses promote bicycle tourism year-round to attract more visitors to e nj oy our local restaurants, hotels, retail estab li s hm ent s, and c ul tural and scenic attract ions; and Wliereas, the City of Jefferson is recog ni zed as a bronze le vel Bicycle Friendly Communi ty by the L eague of American Bicyclists; and Wliereas, creating a bicyc ling -friendl y community has been shown to improve citize ns ' health and we ll- being, encourages connectivity and inclus ivity, and enhances quality of life, growing the economy of the C ity of Jefferso n; and Wliereas, Mi ssouri 's Ka ty Trail attracts hundreds of thousands of bicyclists each year from all 50 states and from across the g lobe , providing both economic and health ben efits to c iti ze ns of the Capital Area and the State of Missouri; and Wliereas, the Capital Area Pedes trian & Bicycle Plan , C ity of Jefferson Area Greenway Master P la n, and other C ity and re g ional plan s s upport and promote bicyc le friendly transportation, recreation, and development. Now, rrtierefore, I, C arrie Tergin, Ma yor of the C ity of Jeffe rs on, do hereby recognize the month of May 2022 as JVationa{ CBi~ :Month Purtliennore, the week of May 16-20, 20 22, is recognized as Natio nal Bike to Work Week ; and all who s uppo rt bi cyc lin g are urged to participate in the events planned, and all road users are urge d to s hare the road safely with bicyclists. c~ r , -cfr Attest: ~ rM~ 0 p C 1ty C lerk CITY COUNCIL “PRE-MEETING” WORK SESSION, APRIL 18, 2022 CALL TO ORDER Mayor Carrie Tergin called the April 18, 2022 City Council “Pre-Meeting” to order at 5:47 P.M. to review the agenda. ATTENDANCE The following Councilmembers were present when the meeting convened: Present: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward, and W iseman Absent: None DISCUSSION OF FIRST MEETING AGENDA ITEMS Councilmember Ward will lead the prayer. Miscellaneous - Mayor Tergin will present the Service Month Proclamation to Serve Jeff City and Mission JC representatives. - Mayor Tergin will present the Arbor Day 2022 Proclamation to JC Parks Director, Todd Spalding. - Cliff Olsen, author of Thomas Jefferson America, Please Listen will be in attendance to present his book for Thomas Jefferson’s 279th birthday. Consent Agenda - There were no questions at this time. Bills Pending - City Staff presented their pending bills. DISCUSSION OF FIRST MEETING AGENDA ITEMS Bills Introduced - City Staff presented their introduced bills. New Business - City Attorney Ryan Moehlman will present Staff’s proposed plan for the E. Capitol Avenue redevelopment project. No action is required will be required at this time. ADJOURNMENT The meeting adjourned at 5:55 P.M. 1 FIRST REGULAR COUNCIL MEETING, APRIL 18, 2022 CALL TO ORDER Mayor Carrie Tergin called the April 18, 2022 City Council meeting to order at 6:02 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward, and Wiseman Absent: None ADOPTION OF THE AGENDA A motion was made by Councilmember Wiseman and seconded by Councilmember Ward to adopt the agenda. The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS a. Mayor Tergin presented the Service Month Proclamation to Serve Jeff City (Ken Hussey) and Mission JC (Janet Wear-Enloe) for their upcoming events on April 23rd and April 24th. b. Mayor Tergin presented the Arbor Day 2022 Proclamation to JC Parks Director Todd Spalding. Volunteers will be planting 44 trees at Deborah Cooper Park on April 23rd in conjunction with Serve Jeff City. JC Parks Earth Day activities are scheduled at Memorial Park on Friday, April 22nd from 4:00 P.M. – 7:00 P.M. c. Cliff Olsen, author of Thomas Jefferson American, Please Listen was unable to attend. He was scheduled to present his book for Thomas Jefferson’s 279th birthday. PUBLIC HEARINGS There were no public hearings at this time. APPOINTMENTS BY THE MAYOR Councilmember Hensley motioned to approve the recommended appointments to the following boards and commissions. Councilmember Wiseman seconded the motion. The motion passed unanimously. Recommended Appointments to the Following Boards and Commissions: Board or Commission Recommended Appointment New Term Expires Term Full/Partial Tax Increment Finance Ben Musholt Apr 2026 Full John Pelzer Apr 2026 Full 2 FIRST REGULAR COUNCIL MEETING, APRIL 18, 2022 PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS There were no presentations at this time. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: • Committee on Administration – The next meeting is scheduled for Wednesday, May 4th, 7:30 A.M. in the Boone-Bancroft Room. • Finance Committee – The next meeting is scheduled for Thursday, April 21st, 8:15 A.M. in the Boone-Bancroft Room. • Public Safety Committee – The next meeting will be April 28th at 7:30 A.M. in the Police Training Room. • Public Works & Planning Committee – The next meeting is scheduled for Thursday, May 12th, 7:30 A.M. in City Council Chambers. Mayor’s announcement: • The next Community Bike Ride is scheduled for Thursday, April 21st at 6:30 P.M. The ride will start and end at Last Flight Brewery. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE Stacy Landis, Student Representative, was not in attendance. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations at this time. CONSENT AGENDA a. Minutes of City Council Meetings: April 4 b. Awarding Bid IFB4032 for Gasketed Sewer Pipe to Water and Sewer Supply, Inc. in the Amount of $30,199.68 Councilmember Lester motioned and Councilmember Spicer seconded the motion to approve the above consent agenda items. The motion passed unanimously. BILLS INTRODUCED There were no introduced bills at this time. BILLS PENDING 2021-094 sponsored by Councilmember Schreiber AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A SUPPLEMENTAL APPROPRIATION TO THE JEFFERSON CITY POLICE DEPARTMENT AMENDING THE 2021-2022 ANNUAL BUDGET AND AUTHORIZING THE EXPENDITURE OF SUCH FUNDS. 3 FIRST REGULAR COUNCIL MEETING, APRIL 18, 2022 Bill 2021-094 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16217: Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward and Wiseman Nay: None 2021-095 sponsored by Councilmember Schreiber AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A SUPPLEMENTAL APPROPRIATION TO THE JEFFERSON CITY POLICE DEPARTMENT AMENDING THE 2021-2022 ANNUAL BUDGET AND AUTHORIZING THE EXPENDITURE OF SUCH FUNDS. Bill 2021-095 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16218: Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward and Wiseman Nay: None 2021-096 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH APLEX, INC., IN THE AMOUNT OF $445,850.25 FOR THE DOUGLAS DAVIS STORM WATER PROJECT. Bill 2021-096 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16219: Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward and Wiseman Nay: None INFORMAL CALENDAR There was nothing on the informal calendar at this time. RESOLUTIONS There were no resolutions at this time. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. 4 FIRST REGULAR COUNCIL MEETING, APRIL 18, 2022 COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS There was no new business at this time. APPROVAL OF APRIL 4, 2022 CLOSED SESSION MINUTES Councilmember Schreiber motioned and Councilmember Spicer seconded the motion to approve the April 4, 2022 closed session minutes. The motion passed by the following roll-call vote. Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward, and Wiseman Nay: None UNFINISHED BUSINESS Mayor Tergin and Councilmembers recognized and thanked out-going Councilmember Hank Vogt for his service to Ward 1 and the City Council. Councilmember Vogt was presented a plaque with a key to the city. ADJOURNMEN SINE DIE A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember Schreiber, and approved unanimously at 6:35 P.M. ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED OFFICIALS The Honorable Jon E. Beetem, Presiding Judge, 19th Judicial Circuit swore in the following: Jack Deeken, Ward 1 Councilmember Mike Lester, Ward 2 Councilmember Erin Wiseman, Ward 3 Councilmember Ron Fitzwater, Ward 4 Councilmember Jon Hensley, Ward 5 Councilmember 1 SECOND REGULAR COUNCIL MEETING, APRIL 18, 2022 CALL TO ORDER Mayor Carrie Tergin called the second April 18, 2022 City Council meeting to order at 6:46 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Absent: None ADOPTION OF THE AGENDA A motion was made by Councilmember Schreiber and seconded by Councilmember Wiseman to adopt the agenda. The motion passed unanimously. ELECTION OF PRESIDENT PRO TEMPORE Mayor Tergin opened the floor for nominations of President Pro Tempore for City Council year 2022-2023. Councilmember Schreiber nominated Councilmember Fitzwater as President Pro Tempore. Councilmember Kemna seconded the nomination. As no further nominations were brought forward, Councilmember Fitzwater was elected unanimously. ELECTION OF PLANNING & ZONING / BOARD OF ADJUSTMENT LIAISONS Mayor Tergin opened the floor for nominations of Planning & Zoning representative (Board of Adjustment alternate) and Board of Adjustment representative (Planning & Zoning alternate) for City Council year 2022-2023. Councilmember Wiseman nominated and Councilmember W ard seconded the nomination of Councilmember Lester as Planning & Zoning rep resentative (Board of Adjustment alternate). Councilmember Lester nominated Councilmember Wiseman as the Board of Adjustment representative (Planning & Zoning alternate) and Councilmember Spicer seconded the nomination. As no further nominations were brought forward, Councilmember Lester and Councilmember Wiseman were elected respectively, unanimously. APPOINTMENTS BY THE MAYOR Mayor Tergin recommended the following appointments for City Council approval: a. 2022-2023 Standing Council Committee Appointments: i. Administration Committee: Deeken, Ward, Wiseman, Fitzwater, Hensley ii. Annexation Committee: Committee of the Whole 2 SECOND REGULAR COUNCIL MEETING, APRIL 18, 2022 iii. Finance Committee: Kemna, Lester, Wiseman, Spicer, Hensley iv. Public Safety Committee: Deeken, Ward, Spencer, Spicer, Schreiber v. Public Works & Planning Committee: Kemna, Lester, Spencer, Fitzwater, Schreiber Councilmember Wiseman motioned, and Councilmember W ard seconded the motion to approve the above appointments. The motion passed unanimously. b. Appointments to CAMPO Board: Fitzwater, Hensley, Deeken, Lester Councilmember Wiseman motioned, and Councilmember W ard seconded the motion to approve the above appointments. The motion passed unanimously. c. 2022-2023 Board or Commission Liaison Appointments (see attached list) Councilmember Wiseman motioned, and Councilmember W ard seconded the motion to approve the appointments. The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS There were no miscellaneous agenda items at this time. PUBLIC HEARINGS There were no public hearings at this time. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS There were no presentations at this time. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF There were no announcements at this time. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE Stacy Landis, Student Representative, was not in attendance. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS Celeste Koon, 1017 Holly Drive spoke on bill 2022-003. She was specifically concerned with vehicles speeding in her neighborhood. Director of the Public Works Operations Division, Britt Smith said bill 2022-003 wasn’t related to the Holly Drive neighborhood. Police Captain Deric Heislen told Ms. Koon that the Police Department would set up a speed study and patrol in her neighborhood. CONSENT AGENDA There were no items on the consent agenda at this time. BILLS INTRODUCED 2022-001 sponsored by Councilmember Fitzwater 3 SECOND REGULAR COUNCIL MEETING, APRIL 18, 2022 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING VARIOUS SANITARY SEWER EASEMENTS ON THE PROPERTY ADDRESSED AS 2106 JEFFERSON STREET, IN THE CITY OF JEFFERSON, MISSOURI. 2022-002 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING VARIOUS SANITARY SEWER EASEMENTS ON THE PROPERTIES ADDRESSED AS 3031 AND 3101 SOUTH TEN MILE DRIVE, IN THE CITY OF JEFFERSON, MISSOURI. 2022-003 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ENGINEERING SURVEYS AND SERVICES, IN THE AMOUNT OF $141,140.00 FOR THE OHIO STREET BRIDGE PROJECT. INFORMAL CALENDAR There was nothing on the informal calendar at this time. RESOLUTIONS There were no resolutions at this time. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS a. Approval of the 2022-2023 Council Meeting Schedule Mayor Tergin requested that the City Council motion to approve the schedule. A motion to approve was made by Councilmember Wiseman, seconded by Councilmember Lester, and approved unanimously. b. Proposed Plan for E. Capitol Ave. Redevelopme nt Project was presented by City Attorney Ryan Moehlman A motion to approve was made by Councilmember Schreiber, seconded by Councilmember Fitzwater, to approve the plan. The motion passed by the following roll-call vote: 4 SECOND REGULAR COUNCIL MEETING, APRIL 18, 2022 Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None UNFINISHED BUSINESS Councilmember Spencer asked City Staff if hypothetically, a sexual harassment case was brought forward and a settlement was reached by the City, how would it impact the budget? City Attorney Ryan Moehlman and Human Resources Director Gail Strope said that an insurance deductible would have to be met and then the settlemen t would be paid through the City’s insurance provider. Councilmember Spencer asked if there is a process if someone brings a case of sexual harassment to their supervisor . Ms. Strope said there is a process in place. Mr. Moehlman stated that if a way of doing things is wrong and is brought to the attention of the City, it is corrected. Councilmember Spencer asked that the Public Safety Committee be included in the hiring/selection process of the next Chief of Police. Mayor Tergin announced Telecommunication Operators Week which was last week. Police Captain Deric Heislen listed the different groups, the Mayor and Councilmember Spicer who all recognized the communications operators throughout the week. SUBCOMMITTEE MEETINGS – Administration, Annexation, Finance, Public Safety, Public Works & Planning Separate minutes were taken for each of the five subcommittees. CLOSED SESSION Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, Mayor Tergin entertained a motion to go into Closed Session to discuss the following: 1) Attorney-Client Communications [Sec. 610.021(1)] 2) Real Estate [Sec. 610.021(2)] A motion was made by Councilmember Schreiber to go into Closed Session for the above-stated reasons, seconded by Councilmember Lester and approved by the following roll-call vote at 8:02 P.M.: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None RECONVENE IN OPEN SESSION Following the Closed Session, the City Council reconvened in Open Session at 9:15 P.M. with the following Councilmembers present: 5 SECOND REGULAR COUNCIL MEETING, APRIL 18, 2022 Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spicer, Spencer, Ward, and Wiseman Absent: None ADJOURNMENT A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember Hensley, and approved unanimously at 9:15 P.M. Revised 4/19/2022 8:29 AM 2022 - 2023 COUNCIL STANDING COMMITTEES President Pro Tempore: Ron Fitzwater ADMINISTRATION Councilmember Ward 1. Deeken 1 2. Ward (Vice-chair) 2 3. Wiseman (Chair) 3 4. Fitzwater 4 5. Hensley 5 ANNEXATION 1. All Ten Council Members – (Kemna - Chair) FINANCE Councilmember Ward 1. Kemna 1 2. Lester 2 3. Wiseman 3 4. Spicer (Vice-Chair) 4 5. Hensley (Chair) 5 PUBLIC SAFETY Councilmember Ward 1. Deeken 1 2. Ward (Vice-Chair) 2 3. Spencer 3 4. Spicer 4 5. Schreiber (Chair) 5 PUBLIC WORKS & PLANNING Councilmember Ward 1. Kemna (Vice-Chair) 1 2. Lester 2 3. Spencer 3 4. Fitzwater (Chair) 4 5. Schreiber 5 CAMPO (Capital Area Metropolitan Planning Organization (Four Liaisons Needed) - Fitzwater - Hensley - Deeken - Lester PLANNING & ZONING* Lester (Wiseman as Alternative) *Elected by Full Council BOARD OF ADJUSTMENT* Wiseman (Lester as Alternative) *Elected by Full Council Revised 4/19/2022 8:22 AM 2022-2023 Board or Commission Liaison Appointments Board or Commission Liaison(s) *Appointed Airport Advisory Committee Fitzwater Building Construction Code Review Committee Deeken Chamber Economic Development: • Site Development Review Board Kemna • Transportation Committee Fitzwater Capital Area Metropolitan Planning Organization (CAMPO) Fitzwater Hensley Lester Deeken Cemetery Resources Board Schreiber Convention & Visitor’s Bureau (CVB) Schreiber Cultural Arts Commission Ward Electrical Examiners & Review Board Fitzwater Environmental Quality Commission Spencer Historic Preservation Commission Ward Housing Authority Lester Human Relations Commission Ward Industrial Authority Deeken MSP Community Partners Schreiber (Chair) Fitzwater Lester Deeken Parks & Recreation Commission Kemna Planning & Zoning Commission Board of Adjustment *Elected by Council of the Whole Lester (Wiseman as Alt) Wiseman (Lester as Alt) Plumbing Examiners & Review Board Fitzwater Public Transit Advisory Committee Hensley Tax Increment Finance (TIF) Commission Fitzwater Transportation & Traffic Commission Wiseman USS Jefferson City Submarine Committee Kemna MEMBERSHIP ON EXTERNAL BOARDS Cole County Citizens’ Corps Fitzwater Heartland Port Authority Hensley (appointed Oct 2021) Salute to America Foundation Wiseman City Council Meeting Schedule April 18, 2022 – April 17, 2023* REGULAR MEETINGS: 6:00 P.M. PRE-MEETINGS: 5:45 P.M. WORK SESSIONS (AS NEEDED) 5:30 P.M. Month 1st Reg. Meeting 2nd Reg. Meeting Work Session April 18 As needed May 2 16 As needed June 6 20 As needed July 51 (Tues) 18 As needed August 1 15 As needed September 62 (Tues) 19 As needed October 3 17 As needed November 7 21 As needed December 5 19 As needed January 33 (Tues) 174 (Tues) As needed February 6 20 As needed March 6 20 As needed April 3 17 As needed *Subject to change 1 Holiday – Independence Day 2 Holiday – Labor Day 3 Holiday – New Year’s Day 4 Holiday – Martin Luther King, Jr. Day CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item B SUBJECT: Approval of Proposed 2022-2023 Budget Meetin g Schedule DATE CONSIDERED : May 2 , 2022 A proposed 2022-2023 Budget Meeting S edule w as shared with the Finance Committee on April 21, 2022 . The Committee condensed the presentat ion of the budget to one meeting date, and the Department presentations from three meeting dates to two meeting dates . The Committee agreed to pass the schedule with changes to the full City Council. Attached is the proposed 2022-2023 Budget Meeting Schedule . Last date revised: April 21, 2022 NOTICE OF MEETINGS & TENTATIVE AGENDAi CITY OF JEFFERSON, MISSOURI FY2022-2023 Budget Schedule Meetings will be held in City Council Chambers DAY DATE TIME DETAIL Monday July 25 5:30 – 7:00 P.M. Mayor presents budget; Budget highlights. Discussion of revenues. Five year financial plan Thursday July 28 5:30 – 7:00 P.M. Department Presentations to Budget Committee Monday August 1 6:00 P.M. Regular City Council Meeting: FY 2022-23 Budget ordinance introduced; GRUT and property tax levy ordinance introduced Thursday August 4 5:30 – 7:00 P.M. Department Presentations to Budget Committee. Monday August 8 5:30 – 7:00 P.M. Committee discussion of budget Thursday August 11 5:30 – 7:00 P.M. Committee discussion of budget Monday August 15 6:00 P.M. Regular City Council Meeting: Public Hearing on Budget, Public Hearing on Property Tax, and Public Hearing on GRUT Thursday August 18 5:30 – 7:00 P.M. Committee discussion of budget Monday August 22 5:30 – 7:00 P.M. Committee discussion of budget Thursday August 25 5:30 – 7:00 P.M. Committee discussion of budget Monday August 29 5:30 – 7:00 P.M. Committee discussion of budget Thursday September 1 5:30 – 7:00 P.M. Committee discussion of budget Tuesday September 6 6:00 P.M. Regular City Council Meeting Thursday September 8 5:30 – 7:00 P.M. Committee discussion of budget Monday September 12 5:30 – 7:00 P.M. Committee discussion of budget Thursday September 15 5:30 – 7:00 P.M. Committee discussion of budget Monday September 19 6:00 P.M Regular City Council Meeting i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item C SUBJECT: The Permissive Use of Right-of-Way at the Northern End of the 100 Block of Madison Street for a "Blue Star Memorial Marker" DATE CONSIDERED: May 2, 2022 DEPARTMENT DIRECTOR(S) :_-fL!-.!Z..JAL.::....:....;.<~--.!:....::...__.;...--:_=7"'7''--------- CITY ADMINISTRATOR:4J.t:2~=~~~~~::_ ______ _ Jeanne Schwaller on behalf of the Federated Garden Clubs of Missouri has requested the permissive use of a portion of the right-of-way at the northern end of the 100 block of Madison Street for the erection of a "Blue Star Memorial Marker." The marker would be a cast sign mounted on a post as indicated on the attachment. The area at the northern end of Madison serves as a small parklet with benches and an overlook area. In this parklet there are other commemorative markers including Daughters of the American Revolution. The addition of this sign would not appear out of context given the current use of this area. The marker is to be placed in one of the landscaped areas such that it would not interfere with movement of pedestrians. APPLICATION FOR PERMISSIVE USE OF CITY PROPERTY AND/OR RIGHT-OF-WAY PUBLIC WORKS & PLANNING COMMITTEE City of Jefferson -Department of Public Works 320 East McCarty Street. Jefferson City, Missouri 65101 Phone(573)~10 Fax(573)~562 The undersigned hereby request a permissive use of City property and/or right-of-way adjacent to the following described real estate: -'"" ~(r.. a .I rl~ fit. o g /i?a ,.s:,., ~~r (Ust the address of the request) This property is currently zoned. ___ _ P~semuseof~operty ______________________________________________ __ (Attach drawing. plan. etc. if applicable) The undersigned derstands that if this application is approved by both the Public Works & P lanning Committee and the Council, the use is a permissive use subject to termination by the C ity at any time, and the undersigned certify that they own the above described property. Date: ____________ _ Property Owner(s) Signature(s) . ..;., ---------------------- Printed Name of Property Owner(s) ________________________________ _ Address of P roperty Owner(s) ______________________ _ Phone Number(s) ___________________________ _ :;;;;en~ S#t.c.a/.?.e._ £-e. Name of Appl icant flf different from property owner). ;re c/e ~-/d 5'.nd~ Ckk c: Address of Applicant ,.?#~ P one Number(s) .5~ .:! ~ · .:563/ Fe for Perm s1ve Use of Right o ay as per Appendix Y of the City Code ···································································~············································ (FOR CITY USE ONLY) ACTION BY THE PUBUC WORKS & PLANNING COMMITTEE [ ] Approved [ ) Approved with Conditions [ ) Disapproved Conditions of Permissive Use: ---------------------------------------------------- Approved by the C ity Council on. ______ .. __ _ City Clef1( Individuals should contact the ADA Coon:linator at (573) 634-0570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. This represents the type of Blue Star Memorial Mari<er p lanned to be insta lled in the Park at the north end of Madison Street. It is my understanding that the Daughters of the American Revolution currently has signs in the ove rlook area. I have visited with V"tvi an Kaysen and she has indicated to me that would be in agreement to place the Blue Sta r Memorial Marker in that area as well-pending Public Works approval. Federated Ga rden Clubs of Missouri would certainly work with the DAR In the placement of the Blue Star Memorial Marker, include their organi zati on in any dedication activities and of course, plan a ny of the ded ication activities with Mayor Tergin and the City of Jefferson. If you have any questi ons, p lease contact me at 573 230-3631. There would be NO COST TO TH E CITY. Jeanne Sc hwaller CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item D SUBJECT: Authorize a $33 ,600 Contract with Allstate Consultants LLC. for Structural Evaluations of Seven Dangerous Structures Located in the Capitol Avenue Area DATE CONSDIERED : May 2 . 2022 DEPARTMENT DIRECTOR(S) : __ ....::.....,'------7f-.........,__...:;___~------- CITY ADMINISTRATOR:~~----r--1-""-=~....t---..r~,£----------- This item will authorize a contract with Allstate Consultants LLC for $33 ,600 for the structural evaluation of seven dangerous structures located in the Capitol Avenue area . Funding for the evaluation s w ill come from CAP Ave Demos & Acquisitions Fund 10- 185-550095. CITY OF JEFFERSON CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and Allstate Consultants, L.L.C., hereinafter referred to as "Contractor". WITNESSETH: THAT WHEREAS, the City desires to engage the Contractor to render certain services for structural engineering services for seven (7) properties, hereinafter described in Exhibit A. WHEREAS, Contractor has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Contractor for the performance of services by the Contractor. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Contractor as follows: 1.Scope of Services. Contractor agrees to provide all supervision, labor, tools, equipment, materials and supplies for structural engineering services for seven (7) properties, as set forth in Exhibit A. In the event of a conflict between this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail. 2.Payment. The City hereby agrees to pay Contractor for the work done pursuant to this contract according to the payment schedule set forth in the contract documents upon acceptance of said work by an Agent of the City of Jefferson, and in accordance with the rates and/or amounts stated in the bid of Contractor dated April 19, 2022, which are by reference made a part hereof. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. No change in compensation shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. The total amount for services rendered under this contract shall not exceed Thirty-Three Thousand Six Hundred Dollars and Zero Cents ($33,600.00). 3.Term. This contract shall commence on the date last executed by a party as indicated below. The Contractor shall perform such as set forth in Exhibit A, within ten (10) weeks of the date last executed by a party as indicated below. 4.Additional Services. The City may add to Contractor services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 2 hereof. The Contractor shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and approved by the City and shall be accepted and countersigned by the Contractor or its agreed representatives. 5.Personnel to be Provided. The Contractor represents that Contractor has or will secure at its expense all personnel required to perform the services called for under this contract by the Contractor. Such personnel shall not be employees of or have any contractual relationship with the City except as employees of the Contractor. All of the services required hereunder will be performed by the Contractor or under the Contractor's direct supervision and all 2 personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted except as provided in Exhibit A without the written approval of the City. 6. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 7. Independent Contractor. The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor or any of its employees as agents or employees of the City. 8. Benefits not Available. The Contractor shall not be entitled to any of the benefits established for the employees of the City and shall not be covered by the Workmen's Compensation Program of the City. 9. Nondiscrimination. The Contractor agrees in the performance of the contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 10. Illegal Immigration. Prior to commencement of the work: a. Contractor shall, by sworn affidavit and provision of documentation, affmn its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. c. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall provide proof of citizenship or lawful presence of the owner. 11. Notice to Proceed. The services of the Contractor shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A. 12. Termination. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the effective day of such termination. The City reserves the right to terminate this contract for convenience by giving at least fourteen ( 14) days prior written notice to Contractor, without prejudice to any other rights 3 or remedies of the City, provide Contractor shall be entitled to payment for all work completed by Contractor through the date of termination. The Contractor may with cause terminate this contract upon 30 days prior written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor. 13. Waiver of Breach. Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 14. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney's fees, expenses and costs. 15. Severability. If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Assignment. The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee. 17. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable for the accuracy of the information furnished by the City. 18. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Contractor under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Contractor without prior written approval of the City. 19. Indemnity. To the fullest extent permitted by law, the Contractor will defend, indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, 4 losses, and expenses including attorneys' fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 20. Insurance. Contractor shall provide, at its sole expense, and maintain during the term of this agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than "A," that shall protect the Contractor, the City, and the City's officials, officers, and employees from claims which may arise from operations under this agreement, whether such operations are by the Contractor, its officers, directors, employees and agents, or any subcontractors of Contractor. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Contractor operations, products, services or use of automobiles, or construction equipment at a limit of $500,000 Each Occurrence, $3,000,000 Annual Aggregate; provided that nothing herein shall be deemed a waiver of the City's sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this section, or not renewed without 30 days advance written notice of such event being given to the City. 21. Documents. Reproducible copies of tracings and maps prepared or obtained under the terms of this contract shall be delivered upon request to and become the property of the City upon termination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and delivering same. 22. Books and Records. The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with this contract, and shall make such materials available at their respective offices at all reasonable times during the contract and for a period of three (3) years following completion of the contract. 23. Nonsolicitation. The Contractor warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee. 5 24. Dela ys. That the Co ntractor sha ll not be l iab le for de lays res ultin g from causes beyond the rea so nab le co ntro l of the Contractor; that the Co ntracto r has mad e no warra nt ie s, exp re ssed or impli ed, whi ch are not expressly se t fort h in thi s co ntr ac t; and that und er no c ircumsta nces wil l the Contracto r be li able for indire ct or co nseq uential damages. 25. Amendments . T hi s co ntr act may not be mod ifi ed , cha nged or altered by any oral promi se or s tat ement by whosoever made; nor sha ll any modification of it be binding up on th e C ity until s uch written mod ifi cation sha ll have been approved in writin g by an auth orized office r of th e C ity. Co ntr ac tor ack now ledges th at the C ity may not be re spons ibl e for pay in g fo r c ha nges or mod ifica ti o ns that we re not properl y auth or ized. 26. Governing Law. The contract s ha ll be governed by the law s of the State of Missour i. The courts of the State of Misso uri sha ll have jurisd iction over an y d is pute which ar ises under thi s contract, a nd each of the pa1tie s shall s ubmit and hereby co nse nt s to suc h cou rts exerc ise of juri sdiction. In any s uccessful act ion by the City to e nforce this co ntract, the C ity sha ll be e nti tled to recover it s attorney 's fees and expe nses incurred in such action. 27. Notices. All notices required or permitted hereinunder and requir ed to be in wri ti ng may be given by fir st c lass mail addressed to th e following addresses. The date and de livery of any not ice sha ll be the date falling on the seco nd full day afte r the day of it s ma ilin g. If to the C ity: C ity of Jefferson Department of Law 320 East McCarty St reet Jefferso n City, Miss ouri , 65 I 0 I CITY OF JEFFERSON, MISSOURI Ca rrie Tergin , Mayor Date: ----- ATTEST : C ity C le rk APPROVED AS TO FORM: lfto the Co ntr acto r: A ll state Cons ult ants Attn: Dave Weber, PE, SE 33 12 LeMo ne Ind ustrial Blvd Co lumbia , MO 6520 I ALLSTATE CONSULTANTS, L .L.C. Tit le: Date: ---- ATTEST: T it le: Exhibit A Engineering Our Community April19, 2022 Mr. David Helmick -Housing Property Supervisor City of Jefferson 320 E. McCarty Street Jefferson City, MO 65101 Re: Jefferson City Dangerous Buildings -Proposal Locations -Seven Total: Dear Mr. Helmick: 109 Adams St. Jefferson City, MO 65101 113 Adams St. Jefferson City, MO 65101 401 E Capitol Ave. Jefferson City, MO 65101 407 E Capitol Ave. Jefferson City, MO 65101 409 E Capitol Ave. Jefferson City, MO 65101 410 E Capitol Ave., Jefferson City, MO 65101 415 Commercial Way, Jefferson City, MO 65101 ~ 8!'0 ALLSTATE CONSULTANTS We would like to propose a cost for structural engineering services for the aforementioned project. All of the work completed by our firm on this project will be billed on an hourly basis. Please see the attached Addendum A for our Standard Terms and Conditions as well as our hourly rates. The following are understood items of project scope. 1. A walk-through structural evaluation of each of the buildings will be conducted. The evaluations will identify items of concern that are visually observed and will determine the overall condition of the buildings. 2. The walk-through structural evaluation of the buildings will involve one site visit (per building) by a licensed Professional Engineer with primary experience in structural engineering. The engineer will be accompanied by an assistant. These site visits may include the acquisition of pictures and limited measurements. Unless specifically noted, no invasive methods will be used or calculations made in evaluating the structures. 3. Our firm will determine if the structures are dangerous and other potential hazards that may exist due to the condition of the buildings. 4. Our firm will provide an estimated cost to repair the structures verses the actual value of the structures. 5. Our firm will provide a report identifying the issues that were observed during the walk-through evaluation. The report is intended to address structural issues with the buildings. The report should not be interpreted as a general, comprehensive evaluation of the structure(s) as a whole. 6. The estimated start date would be approximately two weeks after acceptance of this proposal. The anticipated project completion date would be approximately eight weeks after beginning the project. Page 1 of2 \\bs01\projects\2022\22097.01 -JC Buildings\JC EF Proposal .docx 3312 LeMone Industrial Blvd .. Columbia, MO 65201 I P: 573-875-8799 I F: 573-875-8850 I allstateconsultants.net Estimated fee for Individual Building Reports (each) ................................................ $4,000.00 Not-to-Exceed fee for all Reports (7 buildings) ...................................................... $33,600.00 The walk-through evaluations do not include system calculations, design, or repair options. A supplemental proposal for additional engineering services can be submitted following our initial evaluation. See Addendum B for exemplar report that our firm completed for the City of Jefferson dated October 14, 2020. Please let me know if you need any more information. We look forward to beginning work after your acceptance of this proposal. Respectfully, Allstate Consultants LLC r;;;JR~ Dave Weber, PE, SE Principal/Engineer Mr. Dave Helmick City of Jefferson Date Page2 of2 \\bs01\projects\2022\22097 .01 -JC Bufldlngs\JC EF Proposal .docx ADDENDUM A-STANDARD TERMS AND CONDITIONS Scope of Service: The Client (you) and the Consultant (Allstate Consultants LLC) have agreed to a list of services the Consultant will provide to the Client as set forth in this agreement. If agreed to in writing .bY the Client and the Consultant, the Consultant shall provide Additional Services. Additional Services are not included as part of the Scope of Services and shall be paid for by the Client in addition to payment for the services included. Payment for Additional Services will be made by the Client, in accordance with the Consultant's prevailing fee schedule, as provided below. Any services not set forth in this agreement are spedfically excluded and Consultant assumes no responsibility for those services. Directing the Consultant to proceed with services is an acceptance of this proposal. Fee: A Fixed fee, if stated, shall constitute the total compensation due. A Percentage fee, if stated, shall be calculated on the basis of the total cost of the work designed and specified by the Consultant. An Estimated fee, if stated, will be calculated on an hourly basis, and the estimate shall not be exceeded by more than twenty percent without written approval of the Client. A Not-To-Exceed fee, if stated, will be calculated on an hourly basis, and will not be exceeded without prior written approval of the Client. An Hourly fee, if stated, will be based on the actual hours expended on the project and will be calculated on an hourly basis. Hourly Rote: Where the fee is to be calculated on an hourly basis, the rates shall be as follows: PRINCIPAL. .................................................................................................................. $190.00 ENGINEER 111 ............................................................................................................... $160.00 ENGINEER 11 ................................................................................................................ $150.00 ENGINEER 1 ................................................................................................................. $130.00 WATER QUALITY SCIENTIST 111 .................................................................................... $150.00 WATER QUALITY SCIENTIST 11 ..................................................................................... $120.00 WATER QUALITY SCIENTIST 1 ........................................................................................ $80.00 PROJECT SCIENTIST 111 .......................................................................................................... $145.00 INVESTIGATIVE ENGINEER 111 ...................................................................................... $235.00 INVESTIGATIVE ENGINEER 11 ....................................................................................... $210.00 INVESTIGATIVE ENGINEER 1 ........................................................................................ $180.00 TECHNICIAN VI/SURVEYOR 111 ..................................................................................... $140.00 TECHNICIAN V /SURVEYOR 11 ....................................................................................... $130.00 TECHNICIAN IV/SURVEYOR 1/SENIOR PROJECT MANAGER ............................................. $115.00 TECHNICIAN Ill/PROJECT MANAGER 1 ........................................................................... $95.00 TECHNICIAN 11 ............................................................................................................... $80.00 TECHNICIAN 1 ................................................................................................................ $60.00 TECHNICIAN .................................................................................................................. $40.00 CREW (1 MAN) ........................................................................................................... $140.00 CREW (2 MEN) ............................................................................................................ $170.00 CREW (3 MEN) ............................................................................................................ $195.00 INVESTIGATOR IV ........................................................................................................ $140.00 INVESTIGATOR 111 ........................................................................................................ $125.00 INVESTIGATOR 11 ......................................................................................................... $100.00 INVESTIGATOR 1 ............................................................................................................ $80.00 EXPERT TESTIMONY 11 ................................................................................................. $380.00 EXPERT TESTIMONY 1 .................................................................................................. $250.00 DRILL RIG CREW (2 MEN) ....................................................................................................... $173.00 DRILL RIG CREW WITH GROUTER (2MEN) ........................................................................... $194.00 GPS RECEIVERS (PER UNIT) .................................................................................. $175.00/day TRAFFIC COUNTERS (PER UNIT) ........................................................................... $195.00/day ATV (PER UNIT) .................................................................................................... $140.00/day MILEAGE ..................................................................................................................... IRS Rate EXPENSES (Lodging, Meals, Printing, Research, & etc.) ......................................... Actual Cost Annual Rote Increase: Rates may be adjusted annually or periodically. Adjusted rates will be incorporated and billed into applicable agreements and contracts. Reimbursable Expenses: The Client shall reimburse the Consultant for direct expenses incurred during performance of the service, including printing charges, taxes, mileage, public transportation cost, tolls, permit fees, equipment rentals, meals, lodging, and other miscellaneous expenses. Billing/Payments: Statements for the Consultant's services shall typically be submitted on a monthly basis and at the completion of the project. Statements shall be due upon receipt and payable within 30 days after their date. Payments shall not be contingent upon any other payments to the Client by others. If not paid within 30 days, the Consultant may, without waiving any claim or right against the Client, and without liability whatsoever to the Client, terminate the performance of all services. Payments to the Consultant shall not be withheld, postponed or made contingent on the construction, completion or success of the project. No withholdings, deductions or offsets shall be made from the Consultant's compensation for any reason. Retainer: A retainer or advance deposit may be required for the amount stated in this Agreement. If required, the Client shall pay the Consultants prior to our commencement of services. The client has agreed to pay our monthly invoices on a current basis and the retainer shall be applied to the outstanding balance upon the conclusion of our services or, at our option, to satisfy delinquent monthly statements. We reserve the right to request further reasonable deposits if the initial payment is used to satisfy prior invoices. Any unused portion of the deposit will be refunded at the conclusion of the services. Termination of Services: The Agreement may be terminated by the Client or the Consultant after seven days written notice should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay the Consultant for all services rendered to the date of termination, all reimbursable expenses, and termination expenses. Access to Site: Unless otherwise stated, the Consultant will have access to the site for activities necessary for the performance of the services. The Consultant will take precautions to minimize damage due to these activities but have not included in the fee the cost of restoration of any resulting damage. Code Compliance: The Consultant shall exercise usual and customary professional care in its efforts to comply with applicable laws, codes and regulations in effect as of the date of this agreement. Design changes made necessary by newly enacted laws, codes and regulations after this date shall entitle the Consultant to a reasonable adjustment in the schedule and additional compensation in accordance with the Scope of Service provisions of this Agreement. Assignment: Neither party to this Agreement shall transfer, sublet or assign any rights or duties under or interest in this Agreement, including but not limited to monies that are due or monies that may be due, without the prior written consent of the other party. Subcontracting to subconsultants, normally contemplated by the Consultant as a generally accepted business practice, shall not be considered an assignment for purposes of this Agreement. Certlflcotion/Guorontee & Warranty: The Consultant shall not be required to sign any documents, no matter by whom requested, that would result in the Consultant's having to certify, guarantee or warrant the existence of conditions whose existence the Consultant cannot ascertain. The Client also agrees not to make resolution of any dispute with the Consultant or payment of any amount due to the Consultant in any way contingent upon the Consultant's signing any such certification. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the Client nor the Consultant, their respective officers, directors, partners, employees, contractors or subconsultants shall be liable to the other or shall make any claim for any incidental, indirect or consequential damages arising out of or connected in any way to the Project or to this Agreement. Construction Observation: The Consultant may visit the site at intervals appropriate to the stage of construction, or as otherwise agreed to in writing by the Client and the Consultant, in order to observe the progress and quality of the Work completed by the Contractor. The Consultant shall not supervise, direct or have control over the Contractor's work nor have any responsibility for the construction means, methods, techniques, sequences or procedures selected by the Contractor nor for the Contractor's safety precautions or programs in connection with the Work. Dispute Resolution: In an effort to resolve any conflicts that arise during the design and construction of the Project or following the completion of the Project, the Client and the Consultant agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to nonbinding mediation. If the dispute or any issues remain unresolved after good faith mediation by both parties, the parties agree to attempt resolution by submitting the matter to a court of competent jurisdiction. Applicable Lows: Unless otherwise specified, this agreement shall be governed by the laws of the State of Missouri. Presence of Hazardous Materials: The Client agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to indemnify and hold harmless the Consultant, its officers, partners, employees and subconsultants (collectively, Consultant) from and against any and all claims, suits, demands, liabilities, losses, damages or costs, including reasonable attorneys' fees and defense costs arising out of or in any way connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos or hazardous or toxic substances, products or materials that exist on, about or adjacent to the Project site, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability, regulatory or any other cause of action, except for the sole negligence or willful misconduct of the Consultant. Indemnification: The Consultant agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Client, its officers, directors and employees (collectively, Client) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the Consultant's negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom the Consultant is legally liable. The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Consultant, its officers, directors, employees and subconsultants (collectively, Consultant) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the Client's negligent acts in connection with the Project and the acts of its contractors, subcontractors or consultants or anyone for whom the Client is legally liable. lnformotlon Provided by Others: The Client shall furnish, at the Client's expense, all information, requirements, reports, data, surveys, existing plans/specifications, existing geotechnical reports, and instructions required by this Agreement. The Consultant may use such information in performing its services and is entitled to rely upon the accuracy and completeness thereof. The Consultant shall not be held responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by the Client and/or the Client's consultants and contractors. Limitation of Liability: In recognition of the relative risks and benefits of the Project to both the Client and the Consultant, the risks have been allocated such that the Client agrees, to the fullest extent permitted by law, to limit the liability of the Consultant and Consultants officers, directors, partners, employees, shareholders, owners and subconsultants for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert-witness fees and costs, so that the total aggregate liability of the Consultant and Consultants officers, directors, partners, employees, shareholders, owners and subconsultants shall not exceed $100,000.00, or the Consultant's total fee for services rendered on this Project, whichever is greater. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. Standard of Care: In providing services under this Agreement, the Consultant shall perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same or similar locality. The Consultant makes no warranty, either express or implied, as to the professional services rendered under this Agreement. Ownership of Instruments of Service: The Client acknowledges the Consultant's construction documents, including electronic files, as the work papers of the Consultant and the Consultant's Instruments of professional service. Nevertheless, upon completion of the services and payment in full of all monies due to the Consultant, the Client shall receive ownership of the final construction documents prepared under this Agreement. The Client shall not reuse or make any modification to the construction documents without the prior written authorization of the Consultant. The Client agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless the Consultant, its officers, directors, employees and subconsultants (collectively, Consultant) against any damages, liabilities or costs, including reasonable attorneys' fees and defense costs, arising from or allegedly arising from or in any way related to or connected with the unauthorized reuse or modification of the construction documents by the Client or any person or entity that acquires or obtains the construction documents from or through the Client without the written authorization of the Consultant. Timeliness of Performance: The Client and Consultant are aware that many factors outside the Consultant's control may affect the time to complete the services to be provided under this Agreement. The Consultant will perform these services with reasonable diligence and expediency consistent with sound professional practices. Unauthorized Changes to Plans: In the event the Client, the Client's contractors or subcontractors, or anyone for whom the Client is legally liable makes or permits to be made any changes to any reports, plans, specifications or other construction documents, including electronic files, prepared by the Consultant without obtaining the Consultant's prior written consent, the Client shall assume full responsibility for the results of such changes. Therefore the Client agrees to waive any claim against the Consultant and to release the Consultant from any liability arising directly or indirectly from such changes. CONSENT AGENDA STAFF REPORTITEM CONSIDERED: Item ESUBJECT: Acceptance of State Community Development Block Grant - CARES(CDBG-GV) in the amount of $575.760DATE CONSIDERED: May 2. 2022DEPARTMENT DIRECTOR(S):CITY ADMINISTRATOR: ^Approval of this Consent Agenda item woulcT allow acceptance of a State CommunityDevelopment Block Grant - CARES Act (CDBG-CV) in the amount of $575,760. Grantfunds will be subgranted to Transformational Housing for the rehabilitation of 101Jackson Street into five units of transitional housing.The grant is 100% federal funding. $544,000 will be subgranted to TransformationalHousing: $31,760 will pay administrative cost of Staff time. Memorandum ______________________________________________________________________________ To: City Council From: City Administrator Re: Grant Acceptance Over $25,000 For: Consent Agenda ______________________________________________________________________________ Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant: The name of the grantor: Department of Economic Development (HUD CDBG) The amount of the grant: $575,760 The purpose of the grant: Subgrant to Transformational Housing for rehabilitation of 101 Jackson Street. Any matching requirements or future obligations tied to acceptance of the grant: GL Acct where matching funds will come from (will be used for budget adjustment upon grant acceptance to make budget authority in expense acct shown below whole) No. 100% federal funding CFDA#: 14.228 Grant Award # (if any): 2020-CF-CV18 City Department Responsible: Planning & Protective Services Employee assigned as Grant Administrator: Rachel Senzee Revenue account # to be amended: 10-147-430010 Federal Grants Expense account # to be amended: $31,760 10-147-501020 Salaries $544,000 10-147-520072 Subrecipient Reimbursement Reviewed by Finance: Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such funds. For Finance Department Use only: Approved on the Consent Agenda this _______ day of _______, 20_____ Revised 8/2/16 by Ordinance 15545 MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDING APPROVAL under Title 1 of the Housing and Community Development Act of 1974 (Public Law 93-383) as amended. 1. NAME AND ADDRESS OF GRANTEE 10. PROJECT DESCRIPTION (indicate specific scope of each activity City of Jefferson DUNS#: 048127740 regardless of funding source) 320 E. McCarty St.FEIN#44-6000193 Jefferson City, Mo. 65101 CFDA#14.228 Cole County Phone#573-634-6303 2. PROJECT NUMBER 3. SEN. DIST.REP. DIST. 06 60 4. POPULATION 5. NO. OF BENEFICIARIES P F 2354 953 6. GRANT AWARD DATE 7. GRANTEE FYE DATE 8. MAXIMUM CDBG GRANT AMOUNT AWARDED 9. FEDERAL AWARD IDENTIFICATION NUMBER NATIONAL OBJECTIVE:LMI Census LMI PERSONS:65.0% LMI FAMILIES:65.0% REQ. MATCHING FUNDS ENV.D RECIPIENT OTHER PROGRAM ACTIVITY REV.(1)B CASH IN-KIND PRIVATE STATE/FED Community Facilities 06 Y Y 2020 Y 512,075 512,075 Asbestos Removal 60 Y Y 2020 Y 11,925 11,925 Parking 15 Y Y 2020 Y 20,000 20,000 Administration 35 2020 31,760 31,760 0 0 0 0 0 TOTAL 575,760$ 575,760$ 0$ 0$ 0$ 0$ (1) Funds for activities that are conditioned subject to an environmental review may not be incurred or obligated until a written "Notice of Removal of Grant Conditions" is issued by DED. PREPARED BY DATE JH Sanning 04/22/22 ACT. NO. FUNDING YEAR TOTAL CDBG FUNDSSection 3 2020-CF-CV18 43,079 04/07/22 B-20-DW-29-0001 575,760$ 10/31 The renovation and rehabilitation of 101 Jackson Street. The facility will consist of separted living facilities, kitchens, and bathroom with proper air ventilation ~o help safeguard against COVID transmission. This project would add five apartments including at least one handicap accessible unit and 12 bedrooms. 573-751-4962 P.O. Box 1157 Jefferson City, MO 65102 ded.mo.gov Michael L. Parson Governor Maggie Kost Acting Director April 12, 2022 The Honorable Carrie Tergin Mayor, City of Jefferson 320 E. McCarty St Jefferson City, Missouri 65101 Email: ctergin@jeffersoncitymo.gov Dear Mayor Tergin: I am pleased to inform you that your application for the Transformational Housing project has been approved by the Community Development Block Grant Program in the amount of $575,760.00. On behalf of the State of Missouri, we would like to congratulate the City of Jefferson on behalf of Transformational Housing in its efforts to enhance the community and strengthen its economy. At this time, we ask that you refrain from publicizing the news of the grant award until two weeks after the date of this letter. Building up Missouri’s communities is a top priority of Governor Michael Parson and as such, we would like to reserve the right for his office to determine his involvement in any potential announcement opportunities. If you intend to plan a public event, distribute a media release, or post the news regarding the approval of the grant on social media after the two weeks, please contact our Communications team at: ded.communications@ded.mo.gov. We are looking forward to initiating the start of your project and providing the necessary assistance toward its successful completion. We wish you continued success toward improving and enhancing your community. If you have any questions, please contact Mary Rajek, Community Development Block Grant Manager, at (573) 751-3600. Sincerely, Maggie Kost Acting Director 1 Grant Agreement Between State of Missouri Department of Economic Development And City of Jefferson Missouri 2020-CF-CV18 April 07, 2022 2 DED Form GA-2020 STATE OF MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ______________________________________________________________________________ SECTION 1: INTRODUCTION AND GRANT REQUIREMENTS 1.1 Introduction: 1.1.1. This Grant Agreement, by and between the Department of Economic Development, an executive branch agency of the State of Missouri (DED), and The City of Jefferson Missouri (Grantee) is for the provision of improvements under the Community Development Block Grant (CDBG) Program, as further defined in the “Scope of Services and Deliverables.” 1.1.2. This Grant Agreement is made pursuant to the authority of the Housing and Community Development Act of 1974 (Public Law 93 -383), as amended (“the Act”), codified at 42 U.S.C. § 5301, et seq., and commonly referred to as the Community Development Block Grant Program (“CDBG”). 1.1.3. The following additional documents are incorporated by reference as part of this Grant Agreement: 1.1.3.1. The Grantee’s submissions for CDBG assistance; 1.1.3.2. The Statement of Assurances; 1.1.3.3. The Grant Budget; 1.1.3.4. The Act, as now in effect and as may be amended from time to time; 1.1.3.5. Department of Housing and Urban Development (“HUD”) regulations at 24 CFR Part 570, as amended from time to time, and as modified by waivers, alternative requirements, and other requirements described in this agreement and in Federal Register notices published as of the date of this Agreement or in the future; 1.1.3.6. Section 3 of the Housing and Urban Development Act of 1968, as amended by the Housing and Community Development Act of 1992 ("Section 3"), codified at 12 U.S.C. 3 1701u, and HUD implementing regulations at 24 CFR Part 75, as may be amended from time to time ; 1.1.3.7. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR Part 200, as may be amended from time to time ; 1.1.3.8. DED's current Consolidated Plan and Annual Action Plan, pursuant to 24 CFR Part 91, as amended; 1.1.3.9. The Sta te’s CDBG Administrative Manual; 1.1.3.10. The State’s CDBG Policies and Procedures Implementation Manual; 1.1.3.11. The State’s CDBG Guidelines; 1.1.3.12. The federal award identification worksheet; If the Funding Assistance amount is over $100,000, the Certification Regarding Government-Wide Restriction on Lobbying; and 1.1.3.13. The DED Funding Approval form. 1.1.4. Key Dates and Deadlines: 1.1.4.1. The effective date of the Grant Agreement shall be the Grant Award date set forth in the DED Funding Approval form (“Effective Date”). 1.1.4.2. The Project is funded by one or more federal grants, identified in Section 9 of the Funding Approval Form. Each federal grant has a deadline after which the funds from the grant can no longer be expended (“Federal Grant Deadline”), as set forth below: Federal Grant No. identified in Section 9 of Funding Approval Form Federal Grant Deadline B-20-DW-29-0001 August 23, 2027 1.1.4.3. Expenditure Deadline: All expenditures of CDBG funds under this Grant Agreement must be completed no later than three (3) years from the Effective Date, EXCEPT THAT if the Federal Grant Deadline above is an earlier date, the funds 4 attributable to that federal grant must be expended by the applicable Federal Grant Deadline. 1.1.4.4. Final invoice and grant distribution reconciliation report for each Federal Grant source must be submitted no later than 60 days after the Expenditure Deadline as set forth in Section 1.1.4.3. 1.1.4.5. The Project must be completed three years from the Effective Date (“Project Completion Deadline”) (also set forth in Section 1.2.3). 1.1.4.6. All Project closeout documents must be submitted no later than sixty (60) days after the Project Completion Deadline. 1.1.4.7. Grantee shall adhere to the deadlines for the project. In the event that the Grantee is unable to meet a deadline, the Grantee shall request an extension of such deadline from DED in writing no later than five business days prior to the deadline. Deadlines for expenditures may not be extended beyond the Expenditure Deadline. 1.2 General Requirements: 1.2.1 DED will make available the funding assistance specified in the attached DED Funding Approval form (the “Funding Assistance”) to the Grantee for completion of the project identified on the Grantee’s CDBG Program Application (the “Project”). The obligation and utilization of the Fundi ng Assistance is subject to the requirements for a release of funds by DED under the Environmental Review Procedures at 24 CFR Part 58 for any activities requiring such release. 1.2.2 The Grantee agrees to accept responsibility for adherence to this Grant Agreement by any and all subrecipient entities to which it makes available any portion of the Funding Assistance. 1.2.3 The Grantee agrees that it will complete the Project no later than three years from the Effective Date set forth in Section 1.1.4 (“Project Completion Deadline”). 1.2.4 The Grantee agrees that it will adhere to the projection of grant expenditures by activity as submitted with the application. 1.2.5 The Grantee agrees that its disbursement of funds must occur in a timely manner. If any payment takes longer than three days (as provided in the 5 financial chapter of the CDBG Program Administrative Manual), the Grantee will maintain a written explanation for such delay. 1.2.6 The Grantee agrees to conduct the Project in such a manner to ensure timely expenditure of funds and accomplishment reporting. The Grantee agrees to submit updates regarding expenditure projections on a quarterly basis. 1.2.7 The Grantee warrants that its internal financial controls will be followed with respect to all activities conducted pursuant to this Grant Agreement, and that such controls are adequate. The Grantee agrees to establish and maintain a financial management system in order to provide accurate, current, and complete disclosure of the financial status of the CDBG Program funded Project by eligible program activity. The Grantee agrees to provide effective control over and accountability for CDBG Program funds, property, and other assets, including proper segregation of duties. 1.2.8 The Grantee agrees to comply with the principles for determini ng allowable costs found in 2 CFR Part 200 (as made applicable by 24 CFR 570.489). 1.2.9 The Grantee will: a. Identify the total need of assistance, b. Identify the total of all available assistance, c. Identify the assistance determined to be not available for the same purpose /activity, d. Perform calculations determining the total funds available from other sources, e. Perform calculations determining the maximum eligible award, f. Require all applicants to sign a subrogation agreement to repay any assistance later received for the same purpose, and g. Recapture funds, if necessary, including but not limited to situations when funds were expended in excess of the need and duplicative other assistance received by the beneficiary for the same purpose. 1.2.10 The Grantee agrees that State and HUD officials shall have full access to any documents or materials relating to the Funding Assistance at any reasonable time. 6 1.2.11 The Grantee agrees that all funds received under this Grant Agreement shall be held and used by the Grantee for the sole purpose of accomplishing the Project, and none of the funds so held or received shall be diverted to any other use or purpose. 1.2.12 The Grantee agrees that any material prepared by the Grantee, or by persons or firms employed or contracted by the Grantee, in connectio n with this Grant Agreement shall not be subject to copyright, and DED shall have the unrestricted authority to publish, distribute, or otherwise use, in whole or in part, any reports, data, or other material prepared under this Grant Agreement. 1.2.13 The Grantee agrees that any approval of contracts, sub -contracts, material or service orders, or any other obligation by the Grantee or its agents shall not be deemed an obligation by DED or the State of Missouri, and neither shall be responsible for fulfillment of the Grantee’s obligations. 1.2.14 The Grantee agrees to comply with the citizen participation requirements set out in Section 104(a) of the Act, including the State’s written Citizens Participation Plan in accordance with Section 508 of the Housing and Community Development Act of 1987. 1.2.15 The Grantee agrees to adopt and enforce a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations in accordance with Section 519 of Public Law 101- 144, and also agrees to enforce applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. 1.2.16 The Grantee agrees to comply with all reporting requirements of the HUD performance measurement or financial systems, including but not limited to the Integrated Disbursement and Information System (“IDIS”). DED may suspend requests for CDBG Program funds by the Grantee for failure to comply with any specific requirement of such reporting. 1.2.17 The Grantee agrees to comply with the State’s procedures and policies to prevent and detect fraud, waste, and abuse. The Grantee acknowledges that a subrecipient’s or service provider’s systems used to administer CDBG funds will be monitored to ensure that adequate protections against fraud and misuse of funds are in place. 7 1.2.18 The Grantee agrees to comply with the policies and procedures set forth in Executive Order 96-03 for the protection of Missouri’s wetlands. 1.2.19 The Grantee agrees to obtain and comply with all relevant state and federal permits and licenses related to construction and operation of any development activity funded by CDBG Program. The Grantee agrees and understands that copies of those permits and licenses shall be made available to DED or HUD upon request. The Grantee acknowledges that a lack of any such applicable permit or license may restrict Grantee access to the Funding Assistance. 1.2.20 In the event that the Grantee has, in DED’s sole discretion, failed to comply with this Grant Agreement or any other CDBG program requirement, the Grantee shall perform any remedial actions determined appropriate by DED to correct the deficiency, which actions ma y include, but are not limited to: a. The Grantee’s repayment or reimbursement to the State or local CDBG Program fund (at DED’s discretion) of inappropriately used CDBG funds; b. The Grantee’s return to the State of CDBG Program funds deposited at the Grantee’s local financial institution; and c. The Grantee’s return to DED or the supplier of any equipment, materials, or supplies purchased or leased using CDBG Program funds. 1.2.21 Such actions shall be performed by the Grantee in the time period specified by DED in writi ng to the Grantee. DED may also refuse the Grantee’s requests for CDBG Program funds or take other actions as DED deems appropriate to ensure proper performance of the terms of this Grant Agreement and compliance with CDBG Program requirements. 1.2.22 DED may ter minate this Grant Agreement in whole or in part, at any time, including before Project completion, if it determines that the Grantee has failed to comply with the conditions of this Grant Agreement. DED shall notify the Grantee in writing of any such determination and the reasons for the termination, together with the effective date. The Grantee shall not obligate the Funding Assistance in any way after the effective date of the termination of the Grant Agreement, and it shall be the Grantee’s duty to take any and all legal 8 efforts to cancel any obligations outstanding with respect to the Funding Assistance upon termination. 1.2.23 The provisions of this Grant Agreement are binding upon each party’s successors and permitted assigns. 1.2.24 The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions as specified and required in Section 104(g) of the Act, the National Environmental Policy Act of 1969, and in 24 CFR Part 58. 1.2.25 The Grantee agrees to comply with all applicable r equirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. 4601), Sections 104(d), 104(k), and 105(a) (11) of the Act. 1.2.26 The Grantee agrees the use of CDBG Program funds for relocation activities must meet accessibility standards, provide reasonable accommodations to persons with disabilities, and take into consideration the functional needs of persons with disabilities in the relocation process. 1.2.27 The Grantee agrees to comply with the lea d-based paint hazard control laws and regulations specified in Title X of the Housing and Community Development Act of 1992, implementing regulations at 24 CFR Part 35, state statutes governing the licensing and conduct of persons addressing lead paint at Sections 701.300 through 701.349, RSMo, Work Practice Standards at 19 CSR 30-70, and OSHA regulations at 29 CFR Part 1926. 1.2.28 The Grantee agrees to comply with HUD's regulations implementing Section 3, at 24 CFR Part 75, as may be amended from time to time. T he regulations at 24 CFR Part 75 are applicable to projects for which assistance or funds are committed on or after July 1, 2021. 1.2.29 The Grantee agrees to comply with the stricter of the procurement requirements between applicable state and local laws and the CDBG program procurement policy, as set forth in the CDBG Administrative Manual. 1.2.30 If the Grant Award is for the CDBG Voluntary Buyout program, the Grantee agrees to the state’s guidelines for a voluntary buyout program, either funded in full or partially funded by CDBG funds. The guidelines must meet the minimum policy requirements for the CDBG Program. 9 1.2.31 If the Project is for the CDBG Voluntary Buyout program, the Grantee agrees that all real estate purchased in the name of the Project must have open space d eed restrictions in perpetuity. 1.2.32 The Grantee agrees to the state’s grievance and appeals policy handling incoming complaints, and includes a complaint escalation process in order to ensure that complaints are properly resolved. 1.2.33 The Grantee agrees to comply with affordability periods for housing assistance programs as stated in the most relevant Federal Registers and CDBG Program policy. 1.2.34 The Grantee hereby certifies that the Grantee will administer funded program activities in accordance with the Fair Housing Act and that the Grantee will affirmatively further fair housing. 1.2.35 The Grantee agrees to comply with federal labor standards requirements as defined in the Davis - Bacon Act, the Copeland Anti - Kickback Act, the Contract Work Hours and Safety Standards Act a nd the Missouri Prevailing Wage Law. 1.2.36 The Grantee agrees to comply with the requirements of the eVerify federal work authorization program as defined in Section 285.525(6), RSMo with respect to employees working in connection with the Project. 1.2.37 The Grantee a grees not to use the services of any contracting organization which is, or whose principals are, suspended or debarred from federal programs. 1.2.38 The Grantee agrees that any program income generated by the use of CDBG Program funds (including, but not limited to, sale of property acquired or constructed in whole or in part with CDBG Program funds) will be used for CDBG Program eligible activities that meet a HUD national objective, if approved by DED in its sole discretion, or else returned to DED. The Grantee also agrees that it will inform DED of the generation of any program income after the closing of the Project. Program income generated while the Project remains open and active must be used for CDBG-eligible costs prior to drawing additional CDBG Program funds for those costs. 1.2.39 The Grantee agrees to comply with the conflict of interest provisions specified in the CDBG Program Guidelines. 10 1.2.40 The Grantee agrees to comply with the Missouri CDBG Grantee Language Access Plan Guidance to develop and adopt a Language Access Plan in order to provide Limited English Proficient (“LEP”) persons with meaningful access to programs and activities funded by the federal government and awarded by DED. 1.2.41 The protection of Personally Identifiable Information (“PII”) data applies to all CDBG Program Grantees, subrecipients, and contracted agents. The Grantee agrees to implement PII protection as set forth in the CDBG Program PII Policy. The Grantee shall cause each such sub - recipient and contracted agent to execute the CDBG PII Policy and provide the executed copy to DED. Non -compliance may cause penalties for future grant awards. 1.2.42 The Grantee agrees that any and all amount of local funds or in -kind (force account) services or materials indicated in the attached Funding Approval form shall be equal to or greater than the amount indicated. 1.2.43 The Grantee agrees that any proposed activity budget variances (from the Funding Approval form) must be approved by DED in writing, in the sole discretion of DED, prior to an obligation of funds for such activity. Any desired variance shall be approved by the Grantee’s governing body in advance of such an obligation of funds. 1.2.44 The Grantee agrees to complete the Project in its entirety and as indicated in the Funding Approval form. 1.2.45 The Grantee agrees to comply with all legal or administrative requirements imposed by or described in the CDBG Program Administrative Manual and the CDBG Program Guidelines. The Grantee is aware that this includes, but is not limited to, the requirement that a grant recipient must repay to the State, upon sale of the CDBG Program- funded real property to a non-eligible entity, a pro-rata portion of the proceeds of the sale, as set forth in the CDBG Program Administrative Manual. Real property, acquired or improved in whole or in part with CDBG Program funds, must continue to meet the CDBG Program national objective for a period not less than five years from the date of Project closeout. 1.2.46 The Grantee agrees that upon Project completion, any CDBG Program funds remaining from the allocation indicated in the Funding Approval 11 form shall be returned to DED if they have been drawn to the Grantee’s local depository, or cancelled if such funds have not been drawn. 1.2.47 The Grantee agrees to comply with 2 CFR Part 200, which governs the auditing requirements of these grant monies in accordance with the Single Audit Act of 1984, as amended, and to provide DED with all required audits. The Catalog of Federal Domestic Assistance (“CFDA”) number for state CDBG Program grants is 14.228. 1.2.48 The Grantee shall obtain prior approval from DED before purchasing any equipment or motor vehicles under this Grant Agreement. 1.3 Duplication of Benefits: 1.3.1 The Grantee agrees to comply with the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. §§ 5121-5207), as amended, and the “necessary and reasonable” cost principles found in 24 CFR Part 570 and in OMB Circulars as they relate to the responsibility to recognize, investigate, determine, and account for any duplication of benefits for any project funded with CDBG or CDBG-DR Program funds in response to a disaster or emergency. The Grantee understands it may be subject to a demand for repayment to the DED for any amount of CDBG Program funding found to have duplicated another federal, state, or local program or private insurance. 1.3.2 The Grantee agrees to comply with the hierarchy of disaster assistance (as described in the Duplication of Benefits chapter of the CDBG Program Administrative Manual) and shall take all steps to ensure that CDBG Program funds a re not used in a manner that disrupts that hierarchy. Such a disruption that results in a duplication of benefits shall be cause for repayment of CDBG Program funds. 1.3.3 The Grantee agrees to gather and retain documentation to prove the avoidance of a duplication of benefits as part of the Grantee’s master files, and to make such proof available to DED or HUD staff as requested. Duplication of benefit records kept by the Grantee include all documents related to the Project, records for projects for whic h the Grantee may have sponsored an application on behalf of a sub - grantee, and all records related to each subrecipient or direct beneficiary of CDBG Program funds. 12 1.4 Payment Terms and Conditions: 1.4.1 Maximum Grant Amount: The Grant award amount under this Agreement is $575,760. This amount will not change unless an Amendment to the Grant is submitted and approved by DED. 1.4.2 Payment Methodology: The Grantee shall be reimbursed for actual, reasonable, and necessary costs based upon the Grant Budget, not to exceed the amount established in Section 1.4.1. The Grantee shall submit invoices prior to any reimbursement of allowable costs. 1.4.3 Travel Compensation: Reimbursement to the Grantee for travel, meals, or lodging shall be subject to amounts and limitations specified in the State Comprehensive Travel Regulations, as they are amended from time to time, and shall be contingent upon and limited by the Grant Budget amount for such costs. 1.5 Invoice Requirements: 1.5.1 The Grantee shall invoice DED no more than once monthly with all necessary supporting documentation, and present such to CDBG Program PO BOX 118 Jefferson City, MO 65102-118 1.5.2 Each invoice shall clearly and accurately detail all of the following required information (calculations must be extended and totaled correctly): a. Invoice/Reference Number (assigned by the Grantee); b. Invoice Date; c. Invoice Period (to which the reimbursement request is applicable); d. Grant Agreement Number (assigned by DED); e. Grantor: State of Missouri Department of Economic Development; f. Grantee Name; g. Grantee Remittance Address; h. Grantee Contact for Invoice Questions (name, phone, and fax, if available) i. Itemization of Reimbursement Requested for the Invoice Period detailing, at minimum, all of the following:  The amount requested by Grant Budget line-item (including any travel expenditure reimbursement requested and for which 13 documentation and receipts, as required by State Comprehensive Travel Regulations, are attached to the invoice).  The amount reimbursed by Grant Budget line-item to date.  The total amount reimbursed under the Grant Agreement to date.  The total amount requested (all line-items) for the Invoice Period. 1.5.3 The Grantee understands and agrees: a. An invoice under this Grant Agreement shall include only reimbursement requests for actual, reasonable, and necessary expenditures required in the delivery of service described by this Grant Agreement and shall be subject to the Grant Budget and any other provision of this Grant Agreement rela ting to allowable reimbursements; b. An invoice under this Grant Agreement shall not include any reimbursement request for future expenditures; and c. An invoice under this Grant Agreement shall initiate the timeframe for reimbursement only when the State is in receipt of the invoice, and the invoice meets the minimum requirements of this Grant Agreement. 1.6 Disbursement: 1.6.1 Disbursement Reconciliation: The Grantee shall submit a final invoice and a grant distribution reconciliation report no later than 60 days of the Expenditure Deadline as set forth in Section 1.1.4.3 in form and substance reasonably acceptable to DED. 1.6.2 If total disbursements to the Grantee pursuant to this Grant Agreement exceed the amount permitted, the Grantee shall refund the difference to the State. The Grantee shall submit the refund with the final grant disbursement reconciliation report. 1.6.3 DED shall not be responsible for the payment of any invoice submitted to DED after the grant disbursement reconciliation report. Any Grantee costs submitted for reimbursement after the grant disbursement reconciliation report will not be paid. 1.6.4 The Grantee’s failure to provide a final grant disbursement reconciliation report to DED as required by this Grant Agreement shall result in the Grantee being deemed ineligible for reimbursement under this Grant 14 Agreement, and the Grantee shall be required to refund any and all payments by pursuant to this Grant Agreement. 1.7 Other Requirements: 1.7.1 The Grantee must close out its accounting records with respect to each federal grant source in Section 9 of the Funding Approval form at the end of the applicable Expenditure Deadline in such a way that reimbursable expenditures and revenue collections are not carried forward. 1.7.2 Indirect Cost: Should the Grantee request reimbursement for indirect costs, the Grantee must submit to DED a copy of the indirect cost rate approved by the cognizant federal agency or the cognizant state agency, as applicable. The Grantee will be reimbursed for indirect costs in accordance with the approved indirect cost rate and amounts and limitations specified in the attached Grantee project budget. Once the Grantee makes an election and treats a given cost as direct or indirect, it must apply that treatment consistently and may not change. Any changes in the approved indirect cost rate mu st have prior approval of the cognizant federal agency or the cognizant state agency, as applicable. If the indirect cost rate is provisional, once the rate become final, the Grantee agrees to remit any overpayment of funds to the State, and subject to the availability of funds DED agrees to remit any underpayment to the Grantee. 1.7.3 Cost Allocation: If any part of the costs to be reimbursed under this Grant Agreement are joint costs involving allocation to more than one program or activity, such costs shall be allocated and reported in accordance with the provisions of this Grant Agreement. 1.7.4 Payment of Invoice: A payment by DED shall not prejudice DED’s right to object to or question any reimbursement, invoice, or related matter. A payment by DED shall not be co nstrued as acceptance of any part of the work or service provided or as approval of any amount as an allowable cost. 1.7.5 Non-Allowable Costs: Any amounts payable to the Grantee shall be subject to reduction for amounts included in any invoice or payment that are determined by DED, on the basis of audits or monitoring conducted in accordance with the terms of this Grant Agreement, to constitute unallowable costs. 15 1.7.6 State’s Right to Set Off: DED reserves the right to set off or deduct from amounts that are or shall become due and payable to the Grantee under this Grant Agreement or under any other agreement between the Grantee and the State of Missouri under which the Grantee has a right to receive payment from the State. 1.7.7 Prerequisite Documentation: The Grantee shal l not invoice DED under this Grant Agreement until the Grantee has completed, signed, and returned the DED-provided W-9 form. The taxpayer identification number on the W-9 form must be the same as the Grantee’s Federal Employer Identification Number or Social Security Number referenced in the Grantee’s Edison registration information. SECTION 2: SCOPE OF SERVICES AND DELIVERABLES 2.1 Scope of Work: 2.1.1 The Grantee shall provide the scope of work and deliverables (or “Scope”) as required, described, and detailed in this Grant Agreement. 2.1.2 The Grantee shall utilize funds for activities in accordance with the description of the project in the State of Missouri’s approved application. 2.1.3 The Grantee shall adhere to the scope of work defined in Section 10 of the CDBG Program Funding Approval form. 2.2 Reporting: 2.2.1 Final report documents to be completed by the Grantee shall appear on DED’s website. 2.3 Audit Report: 2.3.1 In accordance with all applicable Federal and State laws, the Grantee shall be subject to being audited under such provisions. The Grantee will provided all required Audit documentation within the deadline required by the law. 2.3.2 A copy of such Missouri audit report shall be provided to DED by a licensed, independent public accountant. Audit reports shall be made available to the public. 16 2.3.3 The Grantee agrees to comply with the Statement of Assurances, attached to this Grant Agreement, and with the State’s CDBG Program Administrative Manual for the program year . 2.4 Pre-Award Requirements: 2.4.1 Federal Pre-Award Authority: The parties acknowledge that DED has the power to expend funds under this Grant Agreement in accordance with applicable federal pre-award authority. Federal pre-award authority is a system under which recipients of federal grant money may incur certain project costs before the final approval of a federal grant and may retain eligibility for subsequent reimbursement after grant approval. The payment obligations of this Grant Agreement may be predicated wholly or in part on DED’s exercise of federal pre-award authority. By accepting the terms of this Grant Agreement, the Grantee acknowledges the following: a. With regard to the Grantee’s activities prior to the effective date of this Grant Agreement, only those activities which meet all of the following requirements may be considered for reimbursement:  Activities that are reasonably related to the Scope of Services;  Activities in whose absence the Scope of Services could not be completed or performed; and  Activities that meet the relevant federal agency’s requirements for reimbursement under federal pre-award authority. 2.4.2 The Grantee understands the federal pre-award authority system and its relation to this Grant Agreement. 2.4.3 Pre-award authority is not a legal or implied commitment that the work contemplated in this Grant Agreement will be approved for federal assistance nor that will a federal agency obligate funds. Furthermore, it is not a legal or implied commitment that all items undertaken by the Grantee will be eligible for inclusion in a federally funded project. 2.4.4 It is the Grantee’s responsibility to ensure its own compliance with the policies and requirements of the relevant federal agency with regard to the goods or services contemplated in this Grant Agreement. The Grantee assumes all risk and is responsible for ensuring that all conditions are met to retain eligibility for federal reimbursement via grant. 17 2.4.5 To the extent that this Grant Agreement is funded through federal pre - award authority, DED’s obligations of this Grant Agreement shall be void in the event that any of the following occur: a. The Grantee fails to comply with the relevant federal agency’s policies and regulations; b. The relevant federal agency fails or refuses to finalize a grant; or c. The relevant federal agency refuses to reimburse specific expenses incurred under pre- award authority. 2.4.6 For Disaster Recovery grant funds, the State’s federal pre-award authority is applicable to the event date of the presidentially declared disaster event. SECTION 3: TERMS AND CONDITIONS 3.1 State and Federal Compliance: 3.1.1 The Grantee shall comply with all applicable state and federal laws and regulations in the performance of this Grant Agreement. 3.2 Standard Terms and Conditions: 3.2.1 Required Approvals: DED is not bound by this Grant Agreement until it is signed by all parties and approved by appropriate officials in accordance with applicable Missouri laws and regulations. 3.2.2 Modification and Amendment: This Grant Agreement may be modified only by a written amendment signed by all parties. 3.2.3 Nondiscrimination: The Grantee hereby agr ees, warrants, and assures that no person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of this Grant Agreement or in the employment practices of the Grantee on the grounds of handicap, disability, age, race, color, religion, sex, national origin, or any other classification protected by applicable federal, Missouri, constitutional, or statutory law. The Grantee shall, upon request, show proof of nondiscriminatory practices as required or described by DED and HUD, and shall post in conspicuous places, available to all employees and applicants, notices of nondiscrimination. 18 3.2.4 Public Notice: All notices, informational pamphlets, press releases, research reports, signs, and similar p ublic notices prepared and released by the Grantee in relation to this Grant Agreement shall include the statement, “This project is funded under a grant contract with the State of Missouri.” All notices by the Grantee in relation to this Grant Agreement must be approved by DED before dissemination. 3.2.5 Licensure: The Grantee, its employees, and any subcontractor shall be licensed pursuant to all applicable federal, state, and local laws, ordinances, rules, and regulations and shall upon request provide proof of all such licenses. 3.2.6 Strict Performance: Failure by any party to this Grant Agreement to insist in any one or more cases upon the strict performance of any of the terms, covenants, conditions, or provisions shall not be construed as a waiver of its right to strict performance of the same in any later circumstance. 3.2.7 Independent Contractor: The parties shall not act as employees, partners, or associates of one another in the performance of this Grant Agreement. The parties acknowledge that they are independe nt contracting entities and that nothing in this Grant Agreement shall be construed to create a principal/agent relationship or to allow either to exercise control or direction over the manner or method by which the other transacts its business affairs or provides its usual services. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever. 3.2.8 DED shall have no liability to Grantee relating to the project, except as specifically provided in this Grant Agreement. 3.2.9 Force Majeure: “Force Majeure Event” means fire, flood, earthquake, elements of nature or acts of God, wars, riots, civil disorders, rebellions or revolutions, acts of terrorism, or any other similar cause beyon d the reasonable control of a party, except a strike, lockout or labor dispute. Any failure or delay by a party in the performance of any obligation under this Grant Agreement arising from a Force Majeure Event is not a default under this Grant Agreement o r grounds for termination, so long as such party is exercising its reasonable best efforts to meet such obligation and only for as long as the Force Majeure Event continues. 19 Grantee will promptly notify the State in writing of any failure or delay caused b y a Force Majeure Event within one day of the inception of the Force Majeure Event and will describe in reasonable detail the nature of the Force Majeure Event. 3.2.10 If any Force Majeure Event results in a delay in Grantee’s performance longer than forty- eigh t hours, DED may, upon notice to Grantee, cease payment of Funding Assistance amounts related to administrative costs until Grantee resumes performance of the affected obligations, or may immediately terminate this Grant Agreement or any purchase order, in whole or part, without further payment except for amounts then due and payable. 3.3 Subcontracting: 3.3.1 The Grantee shall not assign this Grant Agreement or enter into a subcontract for any of the services performed under this Grant Agreement without obtaining the prior written approval of DED, in DED’s sole discretion. If such subcontracts are approved by DED, each shall contain, at a minimum, sections of this Grant Agreement pertaining to “Conflicts of Interest,” “Lobbying,” “Nondiscrimination,” and “Public Notice” (as identified by the section and paragraph headings). Notwithstanding any use of approved subcontractors, the Grantee shall remain ultimately responsible for all work performed. 3.4 Conflicts of Interest: 3.4.1 The Grantee warrants that no part of the Funding Assistance shall be paid directly or indirectly to an employee or official of the State of Missouri as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Grantee in connection with any w ork contemplated or performed relative to this Grant Agreement. 3.5 Lobbying: 3.5.1 The Grantee certifies, to the best of its knowledge and belief, that: a. No federally appropriated funds have been paid or will be paid, by or on behalf of the Grantee, to any person for influencing or attempting to influence an officer or employee of a federal agency, a Member of Congress, an officer or employee of Congress, o r an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any 20 federal loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. b. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any f ederal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this contract, grant, loan, or cooperative agreement, the Grantee shall complete and submit Standard Form-LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions. c. The Grantee shall require that the language of this certification be included in the award documents for all sub -awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub - recipients shall certify and disclose accordingly. 3.6 Communications and Contacts: 3.6.1 All instructions, notices, consents, demands, or other communications required or contemplated by this Grant Agreement shall be in writing and addressed to the respective party as set below: CDBG: CDBG Program PO Box 118 Jefferson City, MO 65102-0118 Email: MoCDBG@ded.mo.gov Grantee: City of Jefferson 320 E. McCarty Jefferson City, MO 65101 Email: wayne@sos.mo.gov 3.6.2 Notwithstanding any other provision of this Grant Agreement which would otherwise require a contractual amendment, any substitute or additional contact information may be unilaterally effected upon written notice to each other party. 21 3.6.3 All instructions, notices, consents, demands, or other communications shall be considered effectively given upon receipt or recipient confirmation, whichever occurs first. 3.7 Funds Availability: 3.7.1 The Funding Assistance is subject to the appropriation and availability of State or Federal funds. In the event that funds are not appropriated or are otherwise unavailable or insufficient, DED reserves the right to terminate this Grant Agreement upon written notice to the Grantee. DED’s termination of this Grant Agreement due to lack of funds is not a breach of this Grant Agreement. Upon receipt of such written notice, the Grantee shall cease all work associated with the Grant Agreement. Should such an event occur, the Grantee shall be entitled to compensation for all satisfactory and authorized services completed as of the termination date and to the extent of appropriations. Upon such termination, the Grantee shall have no right to recover from DED any actual, general, special, incidental, consequential, or any other damages whatsoever of any description or amount. 3.8 Closeout Funds and Outstanding Loans: 3.8.1 The Grantee must have a system to ensure the timely transfer of program income (within the meaning of 24 C.F.R. Part 570) returned to the Grantee, as well as the timely transfer of outstanding loans or accounts receivable. 3.9 Documentation and Record Keeping: 3.9.1 Records to be Maintained: Grantee shall cause each sub -recipient to establish and maintain records sufficient to enable the Grantee to: a. Determine whether the sub -recipient has complied with applicable federal statutes and regulations, as well as the terms and conditions of the Grantee’s federal award; and b. Satisfy recordkeeping requirements applicable to the Grantee. These records include the record s described in Section 2 of this agreement, Scope of Services and Deliverables. 3.9.2 The Grantee should also specify the particular records or form of records that each sub- recipient must maintain in order meet recordkeeping requirements imposed by federal sta tute, regulation, and the terms and conditions of the Grantee’s federal award, and to assist the Grantee in 22 meeting its recordkeeping and reporting requirements. Such records may include, but are not limited to: a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; Records required to determine the eligibility of activities; c. Records required to document the acquisition, improvement, use, or disposition of real property acquired or improved with CDBG assistance; d. Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG regulations; e. Financial records as required by 24 CFR 570.502, and 2 CFR Part 200 , including records necessary to demonstrate compliance with all applicable procurement requirements; and f. Other records necessary to document compliance with this Grant Agreement, any other applicable federal statutes and regulations, and the terms and conditions of Grantee’s federal award. 3.10 Record Retention and Transmission of Records to the Grantee: 3.10.1 Prior to closeout of the Project, Grantee shall cause each subrecipient to transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this Grant Agreement met the requirements of the federal award. 3.11 Electronic Submission to the Federal Audit Clearinghouse: The Grantee must show that it has a system to electronically submit to the Federal Audit Clearinghouse the data collection form described in 2 CFR 200.512(b) and reporting package described in 2 CFR 200.512(c) within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period. 3.12 Procurement: 3.12.1 If other terms of this Grant Agreement allow reimbursement for the cost of goods, materials, supplies, equipment, motor vehicles, or contracted services, procurements by the Grantee shall be in accordance with section 1. For each procurement for which reimbursement is paid under this Grant Agreement, the Grantee shall document the competitive 23 procurement method. Notwithstanding the previous sentence, in each instance when use of a competitive procurement method is not practicable nor required by section 1, Grantee must maintain a written justification for the use of a non-competitive procurement. Non - competitive procurement methods must be approved by DED. 3.12.2 Charges to Service Recipients Prohibited: The Grantee shall not collect any amount in the form of fees or reimbursements from t he recipients of any service provided pursuant to this Grant Agreement. 3.13 Governing Law: 3.13.1 This Grant Agreement shall be governed by and construed in accordance with the laws of the State of Missouri. The Grantee agrees that it will be subject to the exclusive jurisdiction of the courts of the State of Missouri in actions that may arise under this Grant Agreement. The Grantee acknowledges and agrees that any rights or claims against DED or its employees hereunder, and any remedies arising there from, shall be subject to and limited to those right and remedies allowable at law, if any. The Grantee hereby waives its right to pursue any equitable remedies related to this Grant Agreement. 3.14 Completeness: 3.14.1 This Grant Agreeme nt contains the entire understanding between t he parties relating to the subject matter contained herein, including all the terms and conditions agreed to by the parties. This Grant Agreement supersedes any and all prior understandings, representations, negotiations, or agreements between the parties, whether written or oral. 3.15 Severability: 3.15.1 If any term or provision of this Grant Agreement is held to be invalid or unenforceable as a matter of law, the other terms and conditions cannot be affected and shall remain in full force and effect. To this end, the terms and conditions of this Grant Agreement are declared severable. 3.16 Debarment and Suspension: 3.16.1 The Grantee certifies, to the best of its knowledge and belief, that it, its current principals, its current subcontractors, and each of their principals: 24 a. Are not presently debarred, suspended, proposed for debarment, and declared ineligible, or voluntarily excluded from covered transactions by any federal or state department or agency. b. Have not within a three year period preceding this Grant Agreement been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant, violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicated or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed in the paragraph immediately above; and d. Have not within a three year period preceding this Grant Agreement had one or more public transactions (federal, state, or local) terminated for cause or default. 3.16.2 The Grantee shall provide immediate written notice to DED if at any time it learns of a material change in circumstances which would prevent it from making anew the certification in Section 3.16.1. 3.17 Equal Participation of Faith-Based Organizations: 3.17.1 The Grantee agrees to comply with all federal regulations issued pursuant to Equal participation of faith-based organizations in CDBG programs and activities under 24 CFR § 5.109. 3.18 Outsourcing, Use of Third Parties and Contract Staff for Administrative Support 3.18.1 The Grantee may engage an unrelated third party (Outsource) to provide administrative support for the grant but agrees that the Grantee retains the ultimate responsibility for grant management including but not limited to; oversight, policy development, monitoring, internal auditing, and financial management. This includes the use of contract staff to supplement Grantee activities such as; oversight, policy development, monitoring, internal auditing, and financial management. (Pub. L. 115–56) 25 IN WITNESS WHEREOF, the parties hereto have made and executed this Grant Agreement as of the day and year indicated on the first page. State of Missouri Department of Economic Development By: _______________________________ ___________________________ Christina Carver , Division Director Date signed Business and Community Solutions Grantee City of Jefferson Missouri: By: _______________________________ ___________________________ Signature Printed Name _______________________________ ___________________________ Printed Title Date (City Mayor, Village Board Chairman, or Presiding County Commissioner) Attest: __________________________________ ______________________________ Signature Printed name _______________________________ ______________________________ Printed Title Date (City, Village, County Clerk, or other official of the Grantee) Note: The Grantee’s seal must be affixed over the Grantee’s signatures. If no such seal exists, it must be properly notarized. One copy with original and printed signatures is required. BILL SUMMARY BILL NO: 2022-004 SPONSOR: Councilmember Schreiber SUBJECT: Establish Automatic Aid Agreements with Four (4) Fire Protection Districts DATE INTRODUCED: May 2, 2022 DEPARTMENT DIRECTOR(S): ___ -7"'::......:....::=----.:~~--=:::::::---+------ Staff Recommendation: Approve . Summary: This bill will establish automatic aid agreements with the Osage Fire Protection District, Holt's Summit Fire Protection District, Cole County Fire Protection District, and Regional West Fire Protection District. Origin of Request: Fire Department Department Responsible: Fire Department PERSON RESPONSIBLE: MATTHEW SCHOFIELD, Fire Chief Background Information: The Jefferson City Fire Department seeks to establish automatic aid agreements with four (4) mid-Missouri Fire Protection Districts directly adjoining the City of Jefferson. The attached agreements are identical, except for specifically-identified dual response areas delineated in each agreement. These agreements will require more frequent interactions between all involved agencies, resulting in stronger relationships as joint operational and communication protocols are developed. As an added benefit to citizens of the districts and City , the agreements will address short-term critical coverage gaps. Finally, all organizations benefit from additional on-scene resources that may be used for ISO credit. Fiscal Information: Implementation of these automatic aid agreements will result in minimal operational cost to the Jefferson City Fire Department. This will primarily be in the form of consumable fuel and wear and tear on equipment. BILL NO . 2022-004 SPONSORED BY Councilmember Schreiber ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , ESTABLISHING AUTOMATIC AID AGREEMENTS WITH FOUR (4) FIRE PROTECTION DISTRICTS . BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1. The Mayor and City Clerk are authorized to execute an automatic aid agreement substantially in the form set forth in Exhibit A with the Cole County Fire Protection District. Section ~. The Mayor and City Clerk are authorized to execute an automatic aid agreement substantially in the form set forth in Exhibit B with the Holts Summit Fire Protection District. Section ~. The Mayor and City Clerk are authorized to execute an automatic aid agreement substantially in the form set forth in Exhibit C with the Osage Fire Protection District. Section 1_. The Mayor and City Clerk are authorized to execute an automatic aid agreement substantially in the form set forth in Exhibit D with the Regional West Fire Protection District. Section ~. This Ordinance sha ll be in full force and effect from and after the date of its passage and approval. Passed : ---------------------Approved : __________________ __ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk ' ·.' AUTOMATIC AID AGREEMENT THIS AUTOMATIC AID AGREEMENT ("Agreement"), made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and the Cole County Fire Protection District, hereinafter referred to as "CCFPD". 1. DUAL RESPONSE AREA. 1.1 Dual Response Area -Geographic Limits. This Agreement shall only apply to structure fires in residential, commercial, recreational and rural properties ("Structure Fires") This Agreement applies to all Structure Fires received by Communications for addresses or occupancies within the areas of the City or CCFPD identified on the map attached hereto as Exhibit A. 1.2 Responsible Department Defined. For the purposes of this agreement, the Department which ordinarily has jurisdiction over the area of the incident will be referred to as the "Responsible Department" and the other Department will be referred to as the department providing aid. 1.3 Situations Where Aid is Provided. All calls for fire services to a Structure Fire within the defined automatic aid agreement area shall result in an automatic, simultaneous response from both fire departments pursuant to Section 2 of the Automatic Aid Agreement. To accomplish this, Communications shall simultaneously dispatch both Fire Departments. This automatic aid Agreement shall be in effect 24 hours a day, seven days a week. 1.4 No Reimbursement for Costs. No party in this Agreement shall be required to reimburse any other party for the cost of providing the services set forth in the Dual Response and/or Automatic Aid sections of this Agreement. Each party shall pay its own costs for responding to the Structure Fire as described is said sections of this Agreement. 2. AUTOMATIC AIDSTAFFED APPARATUS COMPANY RESPONSE. As part of this Agreement, the department providing aid will respond when available with a staffed engine company to all reported or confinned structure fires at locations within the areas of the Responsible Department set forth in section I above. The dispatch of the auto-aid staffed apparatus company will be made with the initial dispatch to the reported fire by Communications. 3. PERSONNEL AND EQUIPMENT. The Fire Chiefs of each Fire Department shall mutually establish a response plan regarding the deployment of personnel and equipment in responding to Structure Fires under this Agreement. In virtually all cases, responses will be consistent with the established protocols. Any other required personnel and/or equipment will be detennined by the Incident Commander in his or her sole discretion. If first arriving responders determine that they can handle the incident with their own available resources, then they shall return the still-responding units. 4. COMMAND AUTHORITY. 4. I Incident Command System. Both Departments will implement the Incident Command System. The first officer at the scene wiU be in command even if it is not their jurisdiction. The initial Incident Commander will remain in command until relieved by either one of his or her superior officers or an officer of the Responsible Jurisdiction. 4.2 Definition of Command. For the purposes of this agreement, the tenn 'Command' will include direction and control of all staffing and equipment committed to the incident. 4.3 Judicious Use of Personnel and Equipment. It shall be the responsibility of the Incident Commander to utilize the staffing and equipment from the jurisdiction providing aid only to the extent that is required to bring the emergency under control. 2 4.4 Order of Release. When practical, the staff and equipment from the department providing aid shall be the first released from the scene of the emergency. 5. REPORTS. The Responsible Department shall be responsible for completing all required reports, including but not limited to, reports mandated by local or state government. 6. COMPENSATION. All services provided by either Fire Department under this Agreement shall be perfonned without monetary compensation. The mutual advantages, protections, and services afforded by this Agreement are mutually agreed to be adequate compensation to both jurisdictions. 7. LIABILITYIINDEMNIFICATION. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of the perfonnance of this Agreement. Each party shall bear the liability and/or cost of damage to its equipment and the death of, or injury to, its personnel, whether the death, injury or damage occurs at an emergency within the described boundary. To the extent allowed by law, each department shall indemnify, defend and hold hannless all other parties to this agreement for damages, claims, demands, suits, judgments, costs and expenses arising from loss of or damage to private property and/or the death of or injury to private persons whether caused by either department responding within the parameters of this Agreement. Provided, however, nothing contained herein shall expand the immunity of a party granted to it by law. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of any negligent acts, conduct, instructions or commands given by the individual that assumes command (Incident Commander) at any Structure Fire. This provision shall not apply to any acts, conduct, instructions or commands given by an officer in the capacity of Incident Commander, which are later detennined at any time to have been grossly negligent, willful, wanton or reckless. 8. AGREEMENT NOT FOR BENEFIT OF TIDRD PARTIES. This Agreement shall not be construed as or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with this Agreement by either party hereto shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the jurisdiction which are situated within the respective jurisdictions defined herein. 9. TERM. This Agreement shall commence upon execution of this Agreement by both parties, and shall remain in full force and effect unless terminated as provided herein. This Agreement may be terminated without cause by either Department upon written notice oftennination given to the other party at least thirty (30) days in advance of the effective date of tennination. Notice of termination shall be personally served or mailed, postage prepaid to the address designated beneath the signature of the parties hereto; or to such other address as may be designated by written notice. -',-.... ' ... ' ' ' ,, ·' 10. AMENDMENTS TO AGREEMENT. I 0. I This Agreement contains a ll of the terms and conditions agreed to between the parties. Except as o th erwise specified, this Agreement shall not be amended or altered without the written consent of the parties. I 0.2 Any suc h amend ments shall be mutually agreed upon and require the written consent of the governing bodies of the parties. 11. EXCLUSIONS. 3 Any requests for a id not covered in this Automatic Aid Agreement sha ll be handled und er the day-to-day Mutua l Aid Agreement. 12. PRIOR AGREEMENTS. This Agreement supersedes any ot her previous Agreements , either written or verba l, that may have existed to define the response of the two fire departme nt s in this area. CITY OF JEFFERSON, MISSOURI Carrie Tergin , Mayor Date:. ___ _ C h ief ATTEST: City Clerk APPROVED AS TO FORM: c~ COLE COUNTY FIRE PROTECTION DISTRICT Pres id er /Mayor Date: ---- <( .... ·-.c .t: >< w ..... j" ~· .. I ... .... .. ..... I ·, ; ... ··~ .. :········ ·~.,. ,J •• -- '; ,. • • -· ... J 't , .. ~·· .... ' ,, ! ! ..,,. '\, :~ \ : -~, ..... ·. ,li :f • • ~ ... J.i .. ~ l ~· 1·, .. ~ }~\ ·~ ;. ........ ~ · .. . ........... "~ ... . .•· ·- .... ,,,., ... : ' > Q) ~ ... H r • .. ~' -l .... ;J ll ,_ .... > .~ u c:: 0 lJ') '- Q) ~ Q) -, 0 .j-1 0 0.... LL D > .j-1 c:: :::l 0 u .j-1 Q) c:: 0 Q) u E > .j-1 ..0 '-ru "0 0. <( Q) 0 0 .j-1 Q) :::l .._ <t ·-LL . .. ! 0 .j-1 .j-1 c:: Q) E .j-1 '-ro 0. Q) 0 Q) .._ ·-LL ~D lJ') .._ £ 0 0.... Q) LL -, > > .j-1 ..0 c:: "0 :::l 0 <t u 0 Q) .j-1 :::l 0 <t u !! ''" ... H \ 3 f i l I ~ .... '· ' , . ' AUTOMATIC AID AGREEMENT THIS AUTOMATIC AID AGREEMENT ("Agreement"), made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and the Holts Summit Fire Protection District, hereinafter referred to as "HSFPD". 1. DUAL RESPONSE AREA. 1.1 Dual Response Area -Geographic Limits. This Agreement shall only apply to structure fires in residential, commercial, recreational and rural properties ("Structure Fires") This Agreement applies to all Structure Fires received by Communications for addresses or occupancies within the areas of the City or HSFPD identified on the map attached hereto as Exhibit A. 1.2 Responsible Department Defined. For the purposes of this agreement, the Department which ordinarily has jurisdiction over the area of the incident will be referred to as the "Responsible Department" and the other Department will be referred to as the department providing aid. 1.3 Situations Where Aid is Provided. All calls for fire services to a Structure Fire within the defined automatic aid agreement area shall result in an automatic, simultaneous response from both fire departments pursuant to Section 2 of the Automatic Aid Agreement. To accomplish this, Communications shall simultaneously dispatch both Fire Departments. This automatic aid Agreement shall be in effect 24 hours a day, seven days a week. 1.4 No Reimbursement for Costs. No party in this Agreement shall be required to reimburse any other party for the cost of providing the services set forth in the Dual Response and/or Automatic Aid sections of this Agreement. Each party shall pay its own costs for responding to the Structure Fire as described is said sections of this Agreement. 2. AUTOMATIC AIDSTAFFED APPARATUS COMPANY RESPONSE. As part of this Agreement, the department providing aid will respond when available with a staffed engine company to all reported or confirmed structure fires at locations within the areas of the Responsible Department set forth in section 1 above. The dispatch of the auto-aid staffed apparatus company will be made with the initial dispatch to the reported fire by Communications. 3. PERSONNEL AND EQUIPMENT. The Fire Chiefs of each Fire Department shall mutually establish a response plan regarding the deployment of personnel and equipment in responding to Structure Fires under this Agreement. In virtually all cases, responses will be consistent with the established protocols. Any other required personnel and/or equipment will be determined by the Incident Commander in his or her sole discretion. If first arriving responders determine that they can handle the incident with their own available resources, then they shall return the still-responding units. 4. COMMAND AUTHORITY. 4.1 Incident Command System. Both Departments will implement the Incident Command System. The first officer at the scene will be in command even if it is not their jurisdiction. The initial Incident Commander will remain in command until relieved by either one of his or her superior officers or an officer of the Responsible Jurisdiction. 4.2 Definition of Command. For the purposes of this agreement, the term 'Command' will include direction and control of all staffing and equipment committed to the incident. 4.3 Judicious Use of Personnel and Equipment. It shall be the responsibility of the Incident Commander to utilize the staffing and equipment from the jurisdiction providing aid only to the extent that is required to bring the emergency under control. 2 4.4 Order of Release. When practical, the staff and equipment from the department providing aid shall be the first released from the scene of the emergency. 5. REPORTS. The Responsible Department shall be responsible for completing all required reports, including but not limited to, reports mandated by local or state government. 6. COMPENSATION. All services provided by either Fire Department under this Agreement shall be performed without monetary compensation. The mutual advantages, protections, and services afforded by this Agreement are mutually agreed to be adequate compensation to both jurisdictions. 7. LIABILITY/INDEMNIFICATION. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of the performance of this Agreement. Each party shall bear the liability and/or cost of damage to its equipment and the death of, or injury to, its personnel, whether the death, injury or damage occurs at an emergency within the described boundary. To the extent allowed by law, each department shall indemnify, defend and hold harmless all other parties to this agreement for damages, claims, demands, suits, judgments, costs and expenses arising from loss of or damage to private property and/or the death of or injury to private persons whether caused by either department responding within the parameters of this Agreement. Provided, however, nothing contained herein shall expand the immunity of a party granted to it by law. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of any negligent acts, conduct, instructions or commands given by the individual that assumes command (Incident Commander) at any Structure Fire. This provision shall not apply to any acts, conduct, instructions or commands given by an officer in the capacity of Incident Commander, which are later determined at any time to have been grossly negligent, willful, wanton or reckless. 8. AGREEMENT NOT FOR BENEFIT OF THIRD PARTIES. This Agreement shall not be construed as or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with this Agreement by either party hereto shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the jurisdiction which are situated within the respective jurisdictions defined herein. 9. TERM. This Agreement shall commence upon execution of this Agreement by both parties, and shall remain in full force and effect unless terminated as provided herein. This Agreement may be terminated without cause by either Department upon written notice of termination given to the other party at least thirty (30) days in advance of the effective date of termination. Notice of termination shall be personally served or mailed, postage prepaid to the address designated beneath the signature of the parties hereto; or to such other address as may be designated by written notice. ' ' ' ' 10. AMENDMENTS TO AGREEMENT. I 0.1 This Agreement contains all of th e term s and conditions agreed to between the parti es . Except as o th erw ise spcc ili ed, thi s Agreemen t shal l no t be amend ed o r a ltered without th e writt en co nse nt of th e parties. I 0.2 Any s uch amendments shall be mutual ly ag reed up on and req uire the written co nse nt of th e gove rnin g bodi es or th e parties. 11. EXCLUSIONS. 3 Any reque sts for a id not covered in th is Auto mati c /\id Agreeme nt shal l be han dl ed und er the day-to -day Mutua l Aid Agreement. 12. PRIOR AGREEMENTS. This Ag ree ment s up erse des any other previou s Ag ree ments, e ith er written or verbal, that may have existed to de fine the re s ponse of th e two fire depa~iment s in thi s area. CITY OF JEFFERSON, MJSSOURI Ca rrie Tergin , Mayo r Date: ---- Chi ef ATTEST: C it y Cler k APPR OVED AS TO f-ORM: Key: AutoAid by City of Jefferson To Holts SummitFPD 0 AutoAid by Holts Summit FPD to City of Jefferson [ l JCfD HSEPO Exhibit A .... c.oa ••• NAitH'IHICHT "'' AUTOMATIC AID AGREEMENT TIDS AUTOMATIC AID AGREEMENT ("Agreement"), made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and the Osage Fire Protection District, hereinafter referred to as "OFPD". 1. DUAL RESPONSE AREA. 1.1 Dual Response Area-Geographic Limits. This Agreement shall only apply to structure fires in residential, commercial, recreational and rural properties ("Structure Fires") This Agreement applies to all Structure Fires received by Communications for addresses or occupancies within the areas of the City or OFPD identified on the map attached hereto as Exhibit A. 1.2 Responsible Department Defined. For the purposes of this agreement, the Department which ordinarily has jurisdiction over the area of the incident will be referred to as the "Responsible Department" and the other Department will be referred to as the department providing aid. 1.3 Situations Where Aid is Provided. All calls for fire services to a Structure Fire within the defined automatic aid agreement area shall result in an automatic, simultaneous response from both fire departments pursuant to Section 2 of the Automatic Aid Agreement. To accomplish this, Communications shall simultaneously dispatch both Fire Departments. This automatic aid Agreement shall be in effect 24 hours a day, seven days a week. 1.4 No Reimbursement for Costs. No party in this Agreement shall be required to reimburse any other party for the cost of providing the services set forth in the Dual Response and/or Automatic Aid sections of this Agreement. Each party shall pay its own costs for responding to the Structure Fire as described is said sections of this Agreement. 2. AUTOMATIC AIDSTAFFED APPARATUS COMPANY RESPONSE. As part of this Agreement, the department providing aid will respond when available with a staffed engine company to all reported or confirmed structure fires at locations within the areas of the Responsible Department set forth in section I above. The dispatch of the auto-aid staffed apparatus company will be made with the initial dispatch to the reported fire by Communications. 3. PERSONNEL AND EQUIPMENT. The Fire Chiefs of each Fire Department shall mutually establish a response plan regarding the deployment of personnel and equipment in responding to Structure Fires under this Agreement. In virtually all cases, responses will be consistent with the established protocols. Any other required personnel and/or equipment will be determined by the Incident Commander in his or her sole discretion. If first arriving responders determine that they can handle the incident with their own available resources, then they shall return the still-responding units. 4. COMMAND AUTHORITY. 4.1 Incident Command System. Both Departments will implement the Incident Command System. The first officer at the scene will be in command even if it is not their jurisdiction. The initial Incident Commander will remain in command until relieved by either one of his or her superior officers or an officer of the Responsible Jurisdiction. 4.2 Definition of Command. For the purposes of this agreement, the term 'Command' will include direction and control of all staffing and equipment committed to the incident. 4.3 Judicious Use of Personnel and Equipment. It shall be the responsibility of the Incident Commander to utilize the staffing and equipment from the jurisdiction providing aid only to the extent that is required to bring the emergency under control. 2 4.4 Order of Release. When practical, the staff and equipment from the department providing aid shall be the first released from the scene of the emergency. 5. REPORTS. The Responsible Department shall be responsible for completing all required reports, including but not limited to, reports mandated by local or state government. 6. COMPENSATION. All services provided by either Fire Department under this Agreement shall be performed without monetary compensation. The mutual advantages, protections, and services afforded by this Agreement are mutually agreed to be adequate compensation to both jurisdictions. 7. LIABILITYIINDEMNIFICATION. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of the performance of this Agreement. Each party shall bear the liability and/or cost of damage to its equipment and the death of, or injury to, its personnel, whether the death, injury or damage occurs at an emergency within the described boundary. To the extent allowed by law, each department shall indemnify, defend and hold hannless all other parties to this agreement for damages, claims, demands, suits, judgments, costs and expenses arising from loss of or damage to private property and/or the death of or injury to private persons whether caused by either department responding within the parameters of this Agreement. Provided, however, nothing contained herein shall expand the immunity of a party granted to it by law. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of any negligent acts, conduct, instructions or commands given by the individual that assumes command (Incident Commander) at any Structure Fire. This provision shall not apply to any acts, conduct, instructions or commands given by an officer in the capacity of Incident Commander, which are later determined at any time to have been grossly negligent, willful, wanton or reckless. 8. AGREEMENT NOT FOR BENEFIT OF THIRD PARTIES. This Agreement shall not be construed as or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with this Agreement by either party hereto shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the jurisdiction which are situated within the respective jurisdictions defined herein. 9. TERM. This Agreement shall commence upon execution of this Agreement by both parties, and shall remain in full force and effect unless terminated as provided herein. This Agreement may be terminated without cause by either Department upon written notice of termination given to the other party at least thirty (30) days in advance of the effective date of termination. Notice of termination shall be personally served or mailed, postage prepaid to the address designated beneath the signature of the parties hereto; or to such other address as may be designated by written notice. ,• ... 10. AM ENDMENTS TO AGREEMENT. 10 .1 Thi s Agreem ent co nt ai ns a ll o f the term s a nd co nditio ns agreed to between the pa rti es. Except as o therw ise s pec ified , thi s Ag reeme nt s ha ll n o t b e amended o r a lte red w ith o ut the w ritte n co nsent o r th e parties. 1 0.2 A n y suc h am end me nts s ha ll be mutua ll y agreed upo n a nd requir e th e w ritten consent o f the governing bodi es of th e pa r t ies. 11. EXCLUSIONS . 3 Any requ es ts fo r aid not co ve red in thi s Aut omat ic Aid Ag ree ment shall be handl ed under th e day-to-d ay Mutu a l Aid Agree ment. 12. PRIOR AGREEMENTS. Thi s Agree me nt sup erse des any oth er prev io us Ag ree ment s, eith er writte n or ve rb al, th at may have ex isted to d efin e th e res pon se of th e two fir e d epartm e nt s in thi s area . CITY OF JE FFERSON, MISSOURI OSAGE FIRE PROTECTION DISTRICT Ca rri e Te rgin , Mayo r Date: ___ _ Chi e f ATTES T : C ity C lerk APP ROVED AS TO FO RM: City rn ey ~ 1\ ,. 1 • Key- AutoAid By Osage FPD to Jeff erson City Fi r e Department D AutoAid by Jefferson City Fire Department to Osage FPD D .. - l~(· ...... ·,.,, ~''"• '~-~· , . '• .... ·:...• ~'~~ :·· '• •. ¥; .• :-r, r '••4, "J .... \ ...... .. .:... '· ·.'~ /'/ r • !';· ~· .... '" 'f-... ,.:"' • .. ••• , 1 . -·~ ,l,~: .. ··.~.:: .. , / ~.: .. :~.'. l~· .. · ("-'1-, •4,.. . ' • tv . "' • • , .. '\ :.. ..· ........ :\ . ~~ :.. . .. ~-··· .,.~ / L------------------~-~·-..=:.:-,-;: . .,::-.--=--.-;:,'f"·-;-:~*" •• ·~ •,, ·• ... ·: l·· .... ·-tt. ·;':'.: ... \ ·-.: 'I •• ....... .t" ~. ··, '· , _.Ail... • .... "•. ~ : : ~ ' : "',. ~ r II • C.. • fl.-of • t • • _ ~ • w '"W .. ~ cc .. \ ... ~ .... ,..... ',-•• 't" ., -.. ,,. -:-!, ·t1.··· f ...... ,. .. ; ~ OTYOF ft,: ... f .. ~,~ ... Ot~ ..... : ·~ ........... ~ l" .... i .,: ~~~ ... I.. '· JfFFERSON w.•n • .. ·.. • ... ..· ..... ~~.·-z~ ........a· •'-·.'· • ,+' .•' ""'"' ,....,. ·t .,..... • •, ,._,, ~· tt.,.: • •.•• ~ • / .. • "'-"'-•,, ~: ··-·\-.... •I! •• 4, ..... ~ i: ·-;·-· ;: .... • ·, I .... , •. ""' / ~·.· Ul ~c.a, ,;,., -; 1 \ '•"";; ... -... .. ,,..,. -.... \. • ... \~ f / '•n.,\_: £ .' \. -: \ -~ ~·-~~ .• • • ._,\. \.,,..,\. ! .,lt .. "·-, .,, ... .\ ·~=·: ":.: .:::.:· : . ''.\. :. l ..... t !!~ ..... ' I, ·,. . i • : : l • '· .. l ... ~ ··~ .... J i \ ,, t! • .... , .· ·~\ ·~ ~ ~. ~.~ : ... J .. · ·-;. ...... , ~,---: ...... ~. '•" .~ .......... . '• 1 • i • : , . ... -' ·' '\ .,., ,.., "" t ~ • 4 Exhibit A •• ··;;., aJJ;f .. t ...... ..... ,-!>1 ,.,._,.,"1-" ' •\..;,,"""'~ '~~ "'-;·;~--· . . . ; ., '- ........ . .:" ... ! ·-, ...... .-.9"•1<'' ··, i ·' ' ,· ·' AUTOMATIC AID AGREEMENT THIS AUTOMATIC AID AGREEMENT ("Agreement"), made and entered into the date last executed by_ a pa~ as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Mtssoun, hereinafter referred to as "City", and the Regional West Fire Protection District, hereinafter referred to as "RWFPD". 1. DUAL RESPONSE AREA. 1.1 Dual Response Area -Geographic Limits. This Agreement shall only apply to structure fires in residential, commercial, recreational and rural properties ("Structure Fires") This Agreement applies to all Structure Fires received by Communications for addresses or occupancies within the areas of the City or R WFPD identified on the map attached hereto as Exhibit A. 1.2 Responsible Department Defined. For the purposes of this agreement, the Department which ordinarily has jurisdiction over the area of the incident will be referred to as the "Responsible Department" and the other Department will be referred to as the department providing aid. 1.3 Situations Where Aid is Provided. All calls for fire services to a Structure Fire within the defined automatic aid agreement area shall result in an automatic, simultaneous response from both fire departments pursuant to Section 2 of the Automatic Aid Agreement. To accomplish this, Communications shall simultaneously dispatch both Fire Departments. This automatic aid Agreement shall be in effect 24 hours a day, seven days a week. 1.4 No Reimbursement for Costs. No party in this Agreement shall be required to reimburse any other party for the cost of providing the services set forth in the Dual Response and/or Automatic Aid sections of this Agreement. Each party shall pay its own costs for responding to the Structure Fire as described is said sections of this Agreement. 2. AUTOMATIC AIDSTAFFED APPARATUS COMPANY RESPONSE. As part of this Agreement, the department providing aid will respond when available with a staffed engine company to all reported or confinned structure fires at locations within the areas of the Responsible Department set forth in section I above. The dispatch of the auto-aid staffed apparatus company will be made with the initial dispatch to the reported fire by Communications. 3. PERSONNEL AND EQUIPMENT. The Fire Chiefs of each Fire Department shall mutually establish a response plan regarding the deployment of personnel and equipment in responding to Structure Fires under this Agreement. In virtually all cases, responses will be consistent with the established protocols. Any other required personnel and/or equipment will be detennined by the Incident Commander in his or her sole discretion. If first arriving responders determine that they can handle the incident with their own available resources, then they shall return the stili-responding units. 4. COMMAND AUTHORITY. 4.1 Incident Command System. Both Departments will implement the Incident Command System. The first officer at the scene will be in command even if it is not their jurisdiction. The initial Incident Commander will remain in command until relieved by either one of his or her superior officers or an officer of the Responsible Jurisdiction. 4.2 Definition of Command. For the purposes of this agreement, the tenn 'Command' will include direction and control of all staffing and equipment committed to the incident. 4.3 Judicious Use of Personnel and Equipment. It shall be the responsibility of the Incident Commander to utilize the staffing and equipment from the jurisdiction providing aid only to the extent that is required to bring the emergency under control. 2 4.4 Order of Release. When practical, the staff and equipment from the department providing aid shall be the first released from the scene of the emergency. 5. REPORTS. The Responsible Department shall be responsible for completing all required reports, including but not limited to, reports mandated by local or state government. 6. COMPENSATION. All services provided by either Fire Department under this Agreement shall be performed without monetary compensation. The mutual advantages, protections, and services afforded by this Agreement are mutually agreed to be adequate compensation to both jurisdictions. 7. LIABILITYIINDE:MNIFICATION. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of the performance of this Agreement. Each party shall bear the liability and/or cost of damage to its equipment and the death of, or injwy to, its personnel, whether the death, injury or damage occurs at an emergency within the described boundary. To the extent allowed by law, each department shall indemnify, defend and hold harmless all other parties to this agreement for damages, claims, demands, suits, judgments, costs and expenses arising from loss of or damage to private property and/or the death of or injury to private persons whether caused by either department responding within the parameters of this Agreement. Provided, however, nothing contained herein shall expand the immunity of a party granted to it by law. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of any negligent acts, conduct, instructions or commands given by the individual that assumes command (Incident Commander) at any Structure Fire. This provision shall not apply to any acts, conduct, instructions or commands given by an officer in the capacity of Incident Commander, which are later detennined at any time to have been grossly negligent, willful, wanton or reckless. 8. AGREEMENT NOT FOR BENEFIT OF THIRD PARTIES. This Agreement shall not be construed as or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with this Agreement by either party hereto shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the jurisdiction which are situated within the respective jurisdictions defined herein. 9. TERM. This Agreement shall commence upon execution of this Agreement by both parties, and shall remain in full force and effect unless tenninated as provided herein. This Agreement may be terminated without cause by either Department upon written notice of termination given to the other party at least thirty (30) days in advance of the effective date of termination. Notice of termination shall be personally served or mailed, postage prepaid to the address designated beneath the signature of the parties hereto; or to such other address as may be designated by written notice. '• ' ... '' . ,, 10. AMENDMENTS TO AGREEMENT. I 0.1 This Agree ment contains a ll of th e te rms and conditions agreed to between th e part ies. Except as otherwise spe c ified , thi s Agreement sha ll not be amended or a lte red without th e wri tt e n co nse nt of th e parties. I 0.2 Any s uch amendm ents shall be mut uall y agreed up o n and require th e wr itt en co nsent of the gov e rning bodi es of th e parties. 11. EXCLUSIONS. 3 Any requ es ts fo r aid not covered in thi s Auto mati c Aid Ag ree ment shall be handl ed under the da y-to-d ay Mutu a l Aid Agree ment. 12. PRIOR AGREEMENTS. T hi s Agree ment sup erse des any o th er prev io us Ag reem ent s, eith er wrin en or ve rb al, th at may have existed to defi ne the re s po nse of th e two fire de pa rtm ents in thi s area. REGIONAL WEST FIRE PROTECTION CITY OF JEFFERSON, MJSSOUIU DIS RICT Carrie Te rgin , Mayo r Date: ___ _ Po~si~·~r.r; Date: I Z '2.. t/Jc&L C hi ef Chi ef I ATTEST: City C le rk A PPRO VED AS TO FORM : <( .c ..c >< w > Q) :::..::: .... ··. c 0 Vl ...... ~ Q) 0 +-' +-' c Q) E +-' ...... ru 0.. .8 Q) jD io +-' -c ~ Q) .Q E tlOt OJ ru a:: 0.. >OJ ..oO -o Q) ~ ...... 0 +-' LL > +-' ::::1 <(U c ~ 0 ...... 0... ~~ Q) Vl Q) > ..0 s -o ru <( c 0 .Q +-' tlO ::::1 Q) <(a:: ..... ... ··. ; .. ...... , :. 'l .. ". ~/ I ; ~': Pif • ,,., ...... ~ .... , .. ·, ··~ i I!! I ; \ _) .... , I\··· .. . .... i .. ' .... :, \ . .•. ~ ..... ': ..... ··' 0 -'· ·~·· .. ' .......... \ -··::. \ '\ ....... t . ' .......... /i ....... ......... u •.... .; ' .... ,,. i r' .•.. i 1 . / ...... . ··. ,., j : .. "-••·., I . ·~ f' \ ......... '· ...... :r·· !' -· \ · .. ·-· .. ! n• I c···· •. •· \ ;' 1\ i ... . ~\. ·· . ' .. ... _, ... · !i '·· ., / •' \ . ' ... : ... · .. ·· .. ..• ... \ , ... ! f f ; .... : \ ~ : i • ... # 1 ~ • .. ·· ..... , .. ..... " > i ......... Ct ~. l -~ . ~-· ~ !i: J ~ ; ) ~... ~······" \ • Ji .. .i : J : if J,, •• • . ' ! i : ::.· \ t ./ ! 1"': .. ;":.::· ...... -,.. .. , ... . j ..... . J .•. , •• i i ·:;--: \ a ·--;. l ... .. l ~ .... <i. • ••• : .. : i .... ~ .. . .... : i ...... ... .. ........... ,., . ... .: ··~ .. ~ .:.~·: .... ·~ \ \ U0\4;h ,: ·-···· PUBLIC HEARING/BILL SUMMARY BILL NO: 2022-005 SPONSOR: Councilmember Lester SUBJECT: Rezoning of 101 Jackson Street and 504 East State Street from MU-1 Mixed Use to PUD Planned Unit Development and Approving a Preliminary PUD Plan (Planning and Zoning Commission Case No. P22005) DATE INTRODUCED: May 2. 2022 PUBLIC HEARING: May 16. 2022 } , A /} DEPARTMENT DIRECTOR: . ~- CITY ADMINISTRATOR: ~1(/d,.. ~ Staff Recommendation: Approve . Summary: Standard ordinance amending the zoning map and approving a Preliminary PUD Plan Origin of Request: Property owner , through the Planning and Zoning Commission Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Eric Barron Background Information: This bill would rezone 0.2 acres addressed as 101 Jackson Street and 504 East State Street from MU-1 Mixed Use to PUD Planned Unit Development and approve a Preliminary PUD Plan to add a fifth unit to an existing four-unit residential structure. The property is located within the Capital Overlay District. Residential structures with more than four units within the Capital Avenue Overlay District require PUD Plan review and approval. Please see attached staff report for more information . Planning and Zoning Commission Review : The Planning and Zoning Commission reviewed the application for the rezoning and Preliminary PUD Plan at their meeting of April 14 , 2022 . Both motions to recommend approval PASSED on votes of 8 in favor and 0 against. Public Comment Received : Comments were received by email from Mrs . Amanda Burke Williams, 103 Jackson Street. One comment asked what information was available regarding the request and the other comment stated her support of the proposal. Fiscal Information: $950.00 in application fees were received . Planning & Zoning Commission Recommendation: Approve. BILL NO. 2022-005 SPONSORED BY Councilmember Lester ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, CHANGING, AMENDING, AND MODIFYING THE ZONING MAP OF THE ZONING CODE OF THE CITY OF JEFFERSON BY REZONING 0.2 ACRES OF LAND ADDRESSED AS 101 JACKSON STREET AND 504 EAST STATE STREET FROM MU-1 MIXED USE TO PUD PLANNED UNIT DEVELOPMENT AND APPROVING A PRELIMINARY PUD PLAN. WHEREAS, It appears that the procedures set forth in the zoning code relating to zoning and PUD Plans have in all matters been complied with. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The following described real estate, being located in the City of Jefferson in Cole County, Missouri is rezoned from MU-1 Mixed Use to PUD Planned Unit Development: Part of Inlot 122 in the City of Jefferson , Missouri. Beginning at the Northwesterly corner of said Inlot, thence Southerly along Jackson Street 50 feet, thence Easterly parallel with Water Street 83 feet, thence Northerly parallel with Jackson Street 50 feet to Water Street, thence Westerly along Water Street 83 feet to the place of beginning, and; Part of Inlot No. 123, in the City of Jefferson, Missouri, more particularly described as follows: Beginning on the northerly line of said Inlot No. 123, which said point is 141 feet 5 inches easterly from the northwesterly corner of Inlot No. 122 and 58 feet 5 inches easterly from the easterly line of concrete wall which concrete wall is easterly 83 feet from the northwesterly corner of said Inlot No. 122; thence southerly parallel with the westerly line of said Inlot No. 123, 36 feet; thence westerly parallel with Water Street, 2 feet 4 inches; thence southerly parallel with the westerly line of Inlot No. 123, 14 feet; thence easterly parallel with Water Street, 31 feet 6 inches; thence northerly parallel with the westerly line of Inlot No. 123, 50 feet to the northerly line of Inlot No. 123, thence westerly along the northerly line of Inlot 123, 29 feet 2 inches to the point of beginning, and; Part of Inlot No. 123 in the City of Jefferson, Missouri, particularly described as follows: Beginning on the northerly line of said Inlot No. 123, at a point which is 170 feet 7 inches easterly from the northwesterly corner of Inlot No. 122; thence easterly along the northerly line of Inlot No. 123, 27 feet 5 inches to an alley 10 feet wide; thence southerly parallel with Jackson Street, 50 feet; thence westerly parallel with Water Street, 27 feet 5 inches; thence northerly parallel with Jackson Street, 50 feet to the point of beginning, and; Parts of Inlots Nos. 122 and 123 in the City of Jefferson, Missouri, described as beginning on the northerly line of Inlot 123 at a point 141 feet 5 inches easterly f rom the northwesterly corner of Inlot 122, said point being 58 feet 5 inches easterly from the easterly line of a concrete wall, which said concrete wall is 83 feet easterly from the northwesterly corner of said Inlet 122; thence southerly parallel with the westerly line of Inlet 123 , 36 feet ; thence westerly parallel with Water Street 2 feet 4 inches ; thence southerly parallel with the westerly line of Inlet 12 3, 14 feet; thence westerly parallel with Water Street 49 feet 1 inch ; thence northerly parallel with the westerly line of Inlet 123 , 50 feet to Water Street , thence easterly along Water Street , 51 feet 5 inches, to the point of beginning . Containing in all , 0 .2 acres , more or less . Section ~. The Preliminary PUD Plan , on file as Case No . P22005 in the Jefferson City Planning and Zoning Commission records, is hereby approved for the above refenced real estate . Section ~· This ordinance shall be in full force and effect from and after its passage and approval. Passed : ------------------Approved : ______________ __ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk NOTICE OF PUBLIC HEARING ON PLANNING AND ZONING MATTERS The City Council of the City of Jefferson, Missouri, will hold public hearings on the following planning and zoning matters on Monday, May 16, 2022 at 6:00 p.m. in the Council Chamber of the John G. Christy Municipal Building, 320 East McCarty Street, Jefferson City, Missouri. 1. 101 JACKSON STREET AND 504 EAST STATE STREET, REZONING FROM MU-1 MIXED USE TO PUD PLANNED UNIT DEVELOPMENT AND PRELIMINARY PUD PLAN FOR 5 UNIT RESIDENTIAL USE. Part of Inlot 122 in the City of Jefferson, Missouri. Beginning at the Northwesterly corner of said Inlot, thence Southerly along Jackson Street 50 feet, thence Easterly parallel with Water Street 83 feet, thence Northerly parallel with Jackson Street 50 feet to Water Street, thence Westerly along Water Street 83 feet to the place of beginning, and; Part of Inlot No. 123, in the City of Jefferson, Missouri, more particularly described as follows: Beginning on the northerly line of said Inlot No. 123 , which said point is 141 feet 5 inches easterly from the northwesterly corner of Inlot No. 122 and 58 feet 5 inches easterly from the easterly line of concrete wall which concrete wall is easterly 83 feet from the northwesterly corner of said Inlot No. 12 2; thence southerly parallel with the westerly line of said Inlot No. 123, 36 feet; thence westerly parallel with Water Street, 2 feet 4 inches; thence southerly parallel with the westerly line of Inlot No. 123, 14 feet; thence easterly parallel with Water Street, 31 feet 6 inches; thence northerly parallel with the westerly line of Inlot No. 123, 50 feet to the northerly line of Inlot No. 123, thence westerly along the northerly line of Inlot 123, 29 feet 2 inches to the point of beginning, and; Part of Inlot No. 123 in the City of Jefferson, Missouri, particularly described as follows: Beginning on the northerly line of said Inlot No. 123, at a point which is 170 feet 7 inches easterly from the northwesterly corner of Inlot No. 122; thence easterly along t he northerly line of Inlot No. 123, 27 feet 5 inches to an alley 10 feet wide; thence southerly parallel with Jackson Street, 50 feet; thence westerly parallel with Water Street, 27 feet 5 inches; thence northerly parallel with Jackson Street, 50 feet to the point of beginning, and; Parts of Inlots Nos. 122 and 123 in the City of Jefferson, Missouri, described as beginning on the northerly line of Inlot 123 at a point 141 feet 5 inches easterly from the northwesterly corner of Inlot 122, said point being 58 feet 5 inches easterly from the easterly line of a concrete wall, which said concrete wall is 83 feet easterly from the northwesterly corner of said Inlot 122; thence southerly parallel with the westerly line of Inlot 123, 36 feet; thence westerly paralle l with Water Street 2 feet 4 inches; thence southerly parallel with the westerly line of Inlot 123, 14 feet; thence westerly parallel with Water Street 49 feet 1 inch; thence northerly parallel with the westerly line of Inlot 123, 50 feet to Water Street, thence easterly along Water Street, 51 feet 5 inches, to the point of beginning. Containing in all, 0.2 acres, more or less. Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding these matters. Emily Donaldson, City Clerk, City of Jefferson, Missouri P.T. - Friday, April 29, 2022 For contact information only. Department of Planning and Protective Services/Planning Division 320 East McCarty Street, Room 120 , Jefferson City, Missouri 65101 Contact: Beth Sweeten Phone (573) 634-6475 Fax (573) 634-645 Excerpt of Unapproved Minutes JEFFERSON CITY PLANNING AND ZONING COMMISSION April14, 2022 5:15p.m. COMMISSION MEMBERS PRESENT Dale Vaughan, Chair Penny Quigg, Vice Chair Bunnie Trickey Cotten Jack Deeken Dean Dutoi Emily Fretwell Gregory Butler Shanon Hawk Treaka Young, Alternate COMMISSION MEMBERS ABSENT Blake Markus Spencer Hoogveld, Alternate Candace Moore, Alternate COUNCIL LIAISON PRESENT Erin Wiseman, Council Liaison STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Dustin Birch, Associate City Counselor Eric Barron, Planning Manager Kortney Bliss, Planner Shane Wade, Engineer Beth Sweeten, Administrative Assistant ATTENDANCE RECORD 7 of 8 8 of 8 7 of 8 7 of 8 6 of 8 5 of 8 5 of 8 6 of 8 1 of 8 3 of 8 3 of 8 1 of 8 Case No. P22005 -101 Jackson Street and 504 State Street, Rezoning from MU-1 Mixed Use to PUD Planned Unit Development and Preliminary PUD Plan. Request filed by Housing Authority of the City of Jefferson, property owner, on behalf of Transformational Housing, applicant, for a rezoning of 0.22 acres from MU-1 Mixed Use to PUD Planned Unit Development and for a Preliminary PUD Plan to house five apartment units within an existing three-story residential structure. The two properties are located on the southeast corner of the East State Street and Jackson Street intersection and are described as Part of Inlets 122 and 123 in the City of Jefferson, Cole County, Missouri (Larry Burkhardt, Consultant). Ms. Bliss stated the applicant is requesting the rezoning of two lots with a combined acreage of 0.22 acres (101 Jackson Street is 0.1 acre while 504 East State Street is 0.12 acre) from MU-1 Mixed Use to PUD Planned Unit Development in order to accommodate the addition of an apartment unit on the northern portion of the basement in an existing four-unit residential structure addressed as 101 Jackson Street. A proposed parking lot to provide off-street parking would be placed on the lot addressed as 504 East State Street; which lies to the east of the other subject property. A second request is tied to the rezoning is for a Preliminary Planned Unit Development Plan. A narrative was supplied detailing the desire to add a fifth apartment unit and parking lot as described above. Thus, the PUD Plan incorporates both lots and intends for the use of the property to serve residential purposes. John Blosser, 1911 Wind River Dr, board president with Transformational Housing presented the case. He stated they already completed a house on Cherry street and this one will be similar. They plan to help replace some of the low-income housing that was a result of the tornado. 75% of the units will be rented out below market rate. He thanked staff and Commission members for working with them to bring this forward. Larry Burkhart, 119 Delmar Dr, the architect for this project spoke on behalf of the applicant. He stated there is a code that says there can only be 4 units and they are needing to change the zoning to allow for it to consist of 5 units. Michelle Wessler, 1040 Myrtle Ave, Jefferson City Housing Authority, spoke. She said she is thankful for the opportunity to provide more housing to low income individuals. Ms. Bliss stated that staff recommends approval of the proposed rezoning and Preliminary PUD Plan. Rezoning from MU-1 Mixed Use to PUD Planned Unit Development allows for the requested use and the Preliminary PUD Plan would further allow the applicant to lay out their desired use for the property. Ms. Cotton moved and Mr. Butler seconded a motion to recommend to the City Council approval of the request to rezone lots addressed as 101 Jackson Street and 504 East State Street from MU-1 Mixed Use to PUD Planned Unit Development. The motion passed 8-0 with the following votes: Aye: Quigg, Cotten, Deeken, Dutoi, Butler, Fretwell, Hawk and Young Nay: None Ms. Cotton moved and Mr. Dutoi seconded to recommend to the City Council approval of the Preliminary PUD Plan with the establishment of an underlying MU-1 Mixed Use and NC Neighborhood Conservation overlay zoning district. The motion passed 8-0 with the following votes: Aye: Quigg, Cotten, Deeken, Dutoi, Butler, Fretwell, Hawk and Young Nay: None City of Jefferson Planning and Zoning Commission LOCATION MAP Case No. P22005 0 45 90 180 Feet -=-=--101 Jackson Street & 504 East State Street Preliminary PUD Plan & Rezoning from MU-1 to PUD City of Jefferson Planning and Zoning Commission VICINITY 0 130 260 Case No. P22005 101 Jackson S treet & 504 East State Street Rezoning from MU-1 t o PUD & Preliminar y PUD Pla n 520 Feet PLANNING STAFF REPORT JEFFERSON CITY PLANNING AND ZONING COMMISSION April 14, 2022 Case No. P22005 -101 Jackson Street and 504 State Street, Rezoning from MU-1 Mixed Use to PUD Planned Unit Development and Preliminary PUD Plan. Request filed by Housing Authority of the City of Jefferson, property owner, on behalf of Transformational Housing, applicant, for a rezoning of0.22 acres from MU-1 Mixed Use to PUD Planned Unit Development and for a Preliminary PUD Plan to house five apartment units within an existing three-story residential structure. The two properties are located on the southeast comer of the East State Street and Jackson Street intersection and are described as Part of In lots 122 and 123 in the City of Jefferson, Cole County, Missouri (Larry Burkhardt, Consultant). Nature of Request The applicant is requesting the rezoning of two lots with a combined acreage of 0.22 acres (I 0 I Jackson Street is 0.1 acre while 504 East State Street is 0.12 acre) from MU-1 Mixed Use to PUD Planned Unit Development in order to accommodate the addition of an apartment unit on the northern portion of the basement in an existing four unit residential structure addressed as I 0 I Jackson Street. A proposed parking lot to provide off-street parking would be placed on the lot addressed as 504 East State Street; which lies to the east of the other subject property. A second request tied to the rezoning is for a Preliminary Planned Unit Development Plan. A narrative was supplied detailing the desire to add a fifth apartment unit and parking lot as described above. Thus, the PUD Plan incorporates both lots and intends for the use of the property to serve residential purposes. Zoning And Surrounding Land Use Current Zoning: MU-1 (NC Overlay District) R d . equeste Zonmg: PUD Surrounding Zoning North PUD, RA-2 South MU-I (NC overlay District), East MU-l(NC overlay District), C-3 West MU-1 (NC overlay District), Staff Analysis A I . ~ h R nalysJs or t e ezonmg: Standard checklist for rezoning: Current Use: Fourplex nten e se: tvep.ex an I d d U F. I d par mg ot Surrounding Uses Residential; Multi Family Residential; Single Family, Multi-Family Civic, Commercial, Residential; Single Family, Multi Family Office Space, Residential, Multi Family, Group Living Yes No Notes: Complies with Comprehensive Plan X The proposed use for the sites would support the objectives of the Comprehensive Plan for the area such as the Future Land Use Map. Has access to necessary utilities X Both properties have adequate access to necessary utility services. Located outside flood zone X The two subject lots are not situated within the I 00 year floodplain. Meets district size requirement X Both lots meet district size requirements described within the City Code, Standard checklist for rezoning: After rezoning, the allowed uses would be compatible with adjacent existing land uses If not rezoned, the owner would be deprived of use advantages enjoyed by surrounding owners (reverse spot zoning) The requested rezoning would be an expansion of an existing district Benefit to City is substantial when compared to adverse effects on adjacent property PUD Plan Analysis Yes No X X X X Notes: After rezoning from MU-1 to PUD, the proposed residential and parking space uses would be compatible with adjacent existing land uses; many of which are residential uses. With the exception of the apartment complex to the north, in the case that the property were not rezoned, the owner would not be deprived of use advantages enjoyed by surrounding property owners as those such owners are under the same zoning designation in which the subject lots are currently located. The requested zoning would be an expansion of the PUD zoning to the north; expanding its continuous coverage southward/southeastward. The benefit to the City from the addition of available housing stock and parking spaces to serve such residential units appears to be sufficient and satisfactory when compared to possible adverse effects that may impact adjacent properties. Land use: The intended land uses for the two lots are described within the Preliminary PUD Plan narrative. This document mentions the applicant's desire to utilize the 101 Jackson Street lot for residential operations; more specifically for multi-family. Off street parking for such adjacent multi- family residence is the use proposed for 504 East Jackson Street. MU-1 Mixed Use would be the underlying zoning district in combination with the NC Neighborhood Conservation overlay zoning district that would determine other land uses as well as site regulations such as setbacks, lot density, and design standards. Building Design: Within the Preliminary PUD Plan narrative it states, "The currently adopted City of Jefferson building codes (JCC 20 15) and the overlay district zoning requirements will be followed." It specifies that details demonstrating compliance with such codes will be shown in the building permitting process, The document also reads that the exterior of the building will be sensitive to the historic nature of the surrounding neighborhood. Parking: There will be one parking lot constructed with eight parking spaces. Access to the parking lot will be from East State Street. Features ofthe parking lot will be aware of the historic characteristics of the neighborhood to which it will be located. Signage & Lighting: Lighting and signage specifications for the site are to comply with MU-1 and NC district standards. Traffic: It appears that the proposal to add an additional apartment unit and parking lot would not cause a substantial increase in traffic. Landscaping: No landscaping is laid out within the PUD Plan at this time. However, in the event of landscaping placement, it would need to comply with City Code regulations for the MU-I and NC districts or amend the PUD Plan. Sidewalks: No new public sidewalks or sidewalk improvements are proposed along any street frontage. A new sidewalk would be constructed on the south side of the parking lot to connect the parking spaces with the apartment building. Staff Recommendation Staff recommends approval of the proposed rezoning and Preliminary PUD Plan. Rezoning from MU-I Mixed Use to PUD Planned Unit Development allows for the requested use and the Preliminary PUD Plan would further allow the applicant to lay out their desired use for the property. Form of Motion I. Motion to approve the request to rezone lots addressed as I 0 I Jackson Street and 504 East State Street from MU-1 Mixed Use to PUD Planned Unit Development. 2. Motion to approve the Preliminary PUD Plan with the establishment of an underlying MU-1 Mixed Use and NC Neighborhood Conservation overlay zoning district. City of Jefferson D epartment of Planning & Protective Services 320 E. McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 jc p l an ni n fl @i eff c itvm o.oru www.jeffersoncitymo.gov APPLICATION FOR ZONING AMENDMENTS 1. The undersigned hereby petitions the Planning and Zoning Commission and City Council of the City of Jefferson, Missouri, for the following amendment to the Zoning Code: ~ Map Amendment Property Address: 0 Text Amendment (lndude description of proposed text amendment) \'"\ \,\, , \ £..-c; -;:: ..... ,.-1\ -/--~-~ L.-_, -'~~-./r t~ -..) \ • \ /......_. -t::. "? \ f"c \C..-.::> ~ . 2. Applications for Map amendments shall include a location map and legal description. 3. This petition requests to rezone th e above described real estate from its present classification of iv \U --i district to '?\J 0 district. The purpose of this rezoning request is to: -~~-~,c...-....-7 \c: o""J '-'i 4 \J1 1 T"? . 4. Filing fee: Map Amendment= $650. Text Amendment= $450. 5. Required Findings: Applicant respo nses to the required findings shall be noted in Addendum A and vary based on type of request. 6 . The undersigned certify to be all of the owner(s) of the above described property and that the submitted information (including all attachments to this application) is true and correct. (All owners of this property must sign and the signatures must be notarized). Property Owner Signature Property Owner Signature M·~e..((e lt~2e s.d -ec /CfK.7:::ft ~&.i-·£ Printed Name/Title {type or print) Printed Name!rrtle {type or print) fi===~m;m~~~~this _fY!_ day of !1/1/l'd-J Notary Public, Notary Seal State of Missour1 Cole County Comm1ssion # 20890015 My Co mmission Expires 08-23·2024 For Cfty Use Only: Application Filing Fee: Map Amendment= $650 ($450 + $200 Advertising Fee) Text Amendment= $450 ($250 + $200 Advertising Fee) (Revised July 1, 2018) Application Filing Fee Received: ___ Cash (receipt# ___ ) ____ Check (copy; check#:..._ _____ _ Attachments: __ Addendum A __ Map __ Appli canUP roj ect Information Sheet Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative fonnats as required under the Americans with Disabilities Act. Please allow three business days to process th e request. Page 1 of6 Jefferson City Zoning Amendment Application Addendum A-Review Criteria To be used to support zoning amendment requests. (Section 35-74.8.4) Property Address ----''-=D::..._;;\ __ • ..,..\ ..c:A:>.>< .... ~ ·c:::·IS.==--~~-?'-'-'j:::!.-_7t::..,,___<e-_,_, __ '7~--=t.::_A..l... -____.~""'-:--'-. ~~"-''-'-;!\;_,.·_,_TE~_-:S'"". :...~...1_·'-------- Applicant Name Provide responses to the following required findings by selecting all criteria that apply to your reques t State all reasons for your answer and use additional pages to complete your answer if necessary. A . The existing zoning was in error at the time of adoption. Explain. B. There has been a change in character in the area due to installation of public facilities, other zone changes , new growth trends, neighborhood deterioration, or development transitions. Explain the change and be specific on which public facilities, other zone changes, new growth trends, neighborhood deterioration, or development transitions that effected the change. C. There is a community need for the proposed rezoning . \ ' A \ Ao-v C\\o~.JA..L (i.) What will the proposed zoning be? -D...j Y _ --:-\\ \'-7 ·\,.J ,,_L-; ..... ._._G '-)-..1 r-> u,i t-, ~, . ..,.~,,~ ~r\ c-"7---,...,-c ,..,J (.\ ?;,-n<--uc-~"0-)·;<..G . (ii.) Why does the community need this zoning? ·"\~ \\<Z.'-~ ,flc-()0\."Z.~~-, \t\~ D. The proposed change is consistent with, and in furtherance of, the implementation of the goals and policies of the Comprehensive Plan, other adopted plans, and the policies, intents and requirements of this Ordinance and other City regulations and guidelines. Page 2 of 6 E. The proposed zoning is compatible w ith the zoning and uses of property nearby. Property North-·p0 0 f ·r-) A -·L Property Sout h-M0 -\ Property East -!"\ 0 ·· ·~ ~ C: -· ~ Property West-1-.../\,_J --\ { ... b\C-· 1-''" .. ' t\~-7 ~ ~~''-'\\ ~~t~'--'\'? c.·.:~,-::.-?q;Z..J~~ot-' ·(/,7\~'c."' c>\1~-\) F . Public and community faciliti es, which may include, but are not limited to, sanitary and s torm sew ers, water, electrical service, police and fire protection, schools, parks and recreation facilities, roads , libraries, and solid was te collection and disposal, are available and adequate to serve uses authorized under the proposed zoning. Ust p u blic and communfty facilities available on the site. G . A traffic impact analysis has bee n p r ovided to indicate the potential number of n ew trips generated and prov i sions are provided to mitigate impacts of high traffic-generating projects. (Se e Section 35-60. Traffic Impact Analysis regarding vehicle trip thresholds and traffic impact analysis requirements) t--\c,., J;...·?;JL-,Gi>--0 .... ·;::;; -L-~~;. \1-\!.\r-\ \a a tl~u.:: Pc .i:.\L-1-\av >-"L ·J;c;T\,c.. .... ~ tt;e::. ,f/5. H. Authorized uses shall not adversely affect the capacity or safety of the street network in the v icin ity of the property. (i.) Describe the proposed use. '?);::;...<;.. \ O<;:;:l~-c-'\A'--.-~ot-l'\12-M?\L.rS\ .-~p.;z., v\.f>....\2 , ... :-1, 'P ~c2. r-\A.Nc:r--r.-IN ~A.""-.) Ci. G (ii.) Will the proposed use adversely affect the capacity or sa fety of the street network in the vicinfty of th e property? Why/why not? A F\-.:=: G \ c. p...,()~c.,_ ... '\"{ ;.) I ~c. C. l '\ ~ ~£-) \0~'""\: I P,.\_ 0•::>\S . I. Potential environmental impacts (e .g ., excessive storm water runoff, water pollution, air pollution, noise pollution, excessive lighting, or other environmental harms ) of authorized uses shall be mitigated. U s t any potential environmental impacts and how they will be mitigated. ,_yj,c. 0 z::-te l. .j ~.::.--?~-=:,0 ~ ~-<:::t'-\~1 ,..)-_, \At:: Sfci"'\6 .A~\) ·~\\ ... :'-~o·l i.-\~G ~ G>N 'J \\2-0~ M.Et~\ k.-\M.f'~\:" · ...-"I ·-L-1\~\.::-.,.,-·, ..... , __ ...... .::::."r\f~(~,C:. ·\o -~ ~.£1..{<..\L.I N t 1 '-.)•:)i::, 0 \-:)0 <-'-C· • -;>\H. "-'. ,.-, .. A..~Q ~iZG <Z..~'I~.::>,...J u-;. e . ~\0 r.u, \.....j :....._~ ~·.:;....J-'l'-01--M-s-t\...?v\Q.t:: ~ ~ ·~L ~.::=: U -':;>20 ·-1-v M ,~·1"-.1,\L.<:::.. \rl\.P A.IJ\. J . There is an adequate supply of land available in the subject area and the surrounding community to accommodate the z oning and community needs. K. Benefits shall be derived by the community or area proposed to be rezoned. Ust the benefits of the proposed rezoning. City of Jefferson Department of Planning & Protective Services 320 E. McCarty Street Jefferson City, MD 65101 Phone: 573-634-6410 jc p la nnina(ci)jcffci t ymo.om www.jeffersoncitymo.gov APPLICATION FOR PLANNED UNIT DEVELOPMENT (PUD) 0 §. Concept PUD Plan Preliminary PUD Plan Final PUD Plan 0 0 Amendment to Final PUD Plan Amendment to Final PUD Plan for Signage 0 PUD Project Name: ~"'""'"". ·r · ·-...rz \~ .-: ' Street Address: Legal Description: (a s follows or is atta ched ) ---'A=---rc_,_,...,Px.-~·::..l.._""'-\.'""'z=O"'-'--'<---'-1-'-'J;l:..._""'?::...;. J~E'-4"'-..A....;..:.,_,,._ ... .::::A..:='--=--'-------- Please attach or include the following: a) Typed project narrative describing the typ e and character of th e development, including land uses , acreage , proposed r esidential densities or commercial floor area (FAR); public or private open space, ameniti es or recre ation areas to be provided; sidewalks and pedestrian ways; parking areas; deviations from minimum design standards of Section 35-51; and other information required by Section 35-74 or applicable sections of the Zoning Code. The project title and location must be included upon every page. Number all pages and attachments. b) Site Plan and/or D evelopment Plan, as applicable. c) Preliminary or Final Subdivision Plat or Declaration of Condominium Association, as applicable; d) Draft of Covenants, Conditions and Restrictions, as applicable; e) Traffic impact analysis , if required by Section 35-60 ; f) S ignage Plan, including type , locations and d imensions of all proposed signs; g) Landscaping and Screening Plan; h) Lighting Pl a n, including pole heights, type of fix tures or luminaries, and foot candles ; i) Project Phasing Plan (if appli ca ble) j) Application Filing Fee= $500 + $200 advertising fee + $20 per acre + $2 50 re zoning fee (if applica ble) (Revi se d July 1, 2 018) Application lnfonnation: , Property Owner: !);,~ A~r-.--e.r o-(. -f-/,_~ c ~y ,. t Je__;/Jer:;o tt. Address ;o4o !::J,~ c::t.l:k.. l'lve--~ Phone Number(s):p3 J ?-5 t .. t,c..cr t~ c ~7~) ?3 <t -t,t t..3 Applicant Name (if differ~nt from owner): _·f...!r,::.L(!<!'-~:c.:' ,~· ~-k::.:~ ·:....::-•:....::'1..:.-<.:..t..:.:.-C'vl~.:::J:!::.._/-:....;·/.~o::.::· Cjl.=S::..:':..., .,~:5'------------- Address P.I).Dct /tJ i/781 ..:1.(7. life .. (. 2/f() Phone Number(s): ..5~73 t:.-19 CJ 8D 3 Consultant Name: \.-J,._\Z..~j ·$v'P'?r\.6..c< .. 9~ .b.s \~ '?e.. Address : ,\c:; "Pc:?L 1-....tA.fZ.... 2"=·. 1 J.q c \=,-:;-rt.6ctA 'c :.'':1 ~() Co?to 'J Phone Number(s): "'>T3 -~ Z o ·-o :"\-·1 ~ The attached infonnation accurately represents this proposed project ·~d?~~ Prope rty Ownec s;goat:!!__ ili~~ 'D~~v..t~bT- Con sulta nt 1gn ature ~ k/.u-;;1~/ &c~ =<,.<......c -:lJc'r u.J oc %~.,_ Print ed Nam emUe loa e L..~\2--t G ... K~-v.-~CLo\ A \A. ?.e . ·· 3 L1: 1·2:'-- Printed Namemue / Date For Staff Use Only: Application Filing Fee Received. ___ _ Amount~---Check# __ _ Attac hme nts: Narrative_ S ite Plan_ Applicant/Project Inform ation Sheet_ •Note oth er inform ation s ubmitted on back page Individuals s hould conta ct the ADA Coordinator at (573) 634-6570 to request accommodations or altern ative fonna ls as required under lh e Americans with Di sabilities Act. Please allow three business days to process the requ est Page 1 of7 Planned Unit Development Narrative for: Transformational Housing 101 Jackson St. and 504 E. State St. Jefferson City, MO 65101 March 14, 2022 Transformational Housing of Jefferson City is requesting two parcels be changed from Mixed Use (MU-1) zoning to a Planned Unit Development (PUD). The following describes the proposed development to provide affordable housing apartment units within the existing structure located at 101 Jackson St reet (0.1 acres) along with associated tenant parking at 504 E. State Street (0.12 acres). The reason for this request is that the properties are currently zoned MU-1 within a Neighborhood Conservation (NC) overlay district which limits the number of apartments in the structure to a ma ximum of four (4). This project is proposing to have five (5) apartment units within the ex isting historic building. Transformational Housing is an organization that was formed by local churches to provide affordable housing within our community. Their first building opportunity was at 203 Cherry Street which ha s recently been renovated . The program also helps people with encouragement and accountability, which leads to life change. The organization~el the existing structure at 101 Jackson Street to addmore unitsforitscause. 0,i/s oo :,<~C:::]li;v<a.. 78 3/l<ti t z. r -'!.:Jo "J/''' /::12. The building on the parcel at 101 Jackson Street has three (3) stories with a full basement. This cir ca 1900 structure was originally built as a high-end duplex with identical mirrored units separated vertically in the middle. Overtime, the duplex was divided into four (4) apartment units. The proposal by Transformational Housing is to use the vacant northern portion of the basement as an additional uni t since it has windows while the southern side does not. Overall, the proposed construction for this project is to rehabilitate the existing historic building to create five (5) units. The currently adopted City of Jefferson building codes (ICC 2015) and the overl ay district zoning requirements will be followed. The exterior building envelope will be repaired to keep it within the historic nature of the neighborhood. Additionally, to support the parking requirement for the apartments; it is proposed to use the parcel at 504 E. State St. for off-street par king supplemented with on-street parking adjacent to the properties. Lighting fixtures and other features for the new parking lot will be sensitive to the historic neighborhood. Details showing compliance to city code s will be demonstrated eventually through the building permit application submittal. ..-en c: 0 en ~ (.) ro .., State St. If- f+- .. I existing historic building exterior to be restored ' ... I t i I ' I ' 83' L ----l-- / I ~~ / I . --------property 'nne new private sanitary sewer line bioswale overflow pipe to street if required \ o• LO I Y~----··--..... \----··-----·-1 08'-0 1/4"··-· I I --·, I I \ I new proposed maximum sidewalk parking: 8 -9'x20' spots Preliminary PUD Site Plan scale: 1" = zo· ~ Lany Burkhardt AlA, P.E. 119 Del Mar Dr. Jefferson City, MO 65109 573.680.0479 t----·--·-··------ Q) O')+J-r-.sSo CJ)(/)-r- ;:, .LO ow«> :c~o -a-=::: rolO.s:::::: c -g~~ coco E~c '-.:::;!. 0 ~(.)CJ) (/) co '-c:--,& ~ -r-(1) 1-0-, ~ PUD Application: 03114122 Not for Construction l...aiNreoce John Burkhard1 Architect -No. 004762 Preliminary PUD Site Plan 81 Sheet 1 of 1 0 :::> 0... ~0 ~S9 0~ '~!::> UOSJ9j!9f a1e1s ·3 vas i uos>per ~o~ J and -OU!SnOH (eUO!\eWJOjSUeJl ! / c: 0 ,_::::;:: o u ::g 0 .. Zc: 0 u ('t') I u i« p H .. "' ~ c:R ~! ~ g'!i . -a.~ ~~ ~ 5i J (/) J ~z • ------r--r--r-r-. ~o~sg o~ 'At!;) uoSJauar a1e1s ·3 vos "11 uos lper ~o ~ Ond -6U!SnOH leUO!lel.UJOJSUeJl -------1- City of Jefferson Department of Planning & Protective Services 320 E. McCarty St. Jefferson City, MO 65101 March 30, 2022 Dear Property Owner: Carrie Tergin, Mayor Sonny Sanders, AICP, Director Phone: 573-634-6410 Fax: 573-634-6457 This letter is to notify you that the Jefferson City Planning and Zoning Commission will meet at 5:15 p.m . on Thursday, April 14, 2022, to consider the following matters (see map on back): Case No. P22005 -101 Jackson Street and 504 State Str eet , Rezon i n g f rom MU-1 Mixed Use to PUD Planned Unit Development and Preliminary PUD Plan. Request filed by Housing Authority of the City of Jefferson, property owner, on behalf of Transformational Housing, applicant, for a rezoning of 0.22 acres from MU -1 Mi xed Use to PUD Planned Unit Development and for a Preliminary PUD Plan to house five apartment units within an ex isting three-story residential structure. The two properties are located on the southeast corner of the East State Street and Jackson Street intersection and are described as Part of lnlots 122 and 123 in the City of Jefferson, Cole County, Missouri (Larry Burkhardt, Consultant). As a nearby landowner and/or neighbor, you are being provided notice of this hearing. Unfortunately , we are unable to record comments received by telephone , however, w ritten comments may be directed to the Planning and Zoning Commission in one of the following w ays: e-mail : jcplanning@jeffcitymo .org fa x : Dept. of Planning and Protective Services I Planning Division 573-634-6457 mail : Dept. of Planning and Protective Services I Planning Division John G. Christy Municipal Building , 320 E. McCarty Street Jeffe rson City, MO 65101 Written comments receiv ed on or before 1:00 p .m . on the day of the meeting will be made a part of the official record and copied and distributed to Commission members at the meeting. Those unable to provide written comments in advance are invited to deliver their comments to the Commission Chairman onl y at the meeting. Correspondence received after 1:00 p.m. will be included in the official record, but there is no guarantee that copies will be made for distribution to all Commission members. For your information , this case is tentatively scheduled for a public hearing in front of the City Council on May 16, 2022. The City Coun cil meets at 6:00 p.m . in the Council Chambers of the John G . Christy Municipal Building, 320 East M cCarty Street. Information regarding this case may be viewed on the Planning and Zoning Commission webpage at: http://www.jeffersoncitymo.gov/governmenUplanning/planning and zoning commission .php If you have any questions concerning this matter, plea se feel free to contact 573.634 .6573. Best Regards , ~ Kortney Bliss Planner 1 Individua ls should contact the A DA Coordinato r at (573 ) 634-6570 to re q ues t accommodatio ns o r a lte rna tive fo rmats as require d under the America ns with Di s abilities Act. Ple ase a ll o w three bus iness days to process the request. Pl e ase ca ll (5 73 ) 634-641 0 w ith ques ti ons reg a rding agenda item s. t Street Case P22005 t & 504 East Sta e MU-1 to PUD 101 Ja.ck son ~~e~la n & Rezoning from Pre limrnary P 0 N AE wy s 0 80 160 240 320 --_Fee1 . . f n Buffer 185 ft . Notrfrcaa~ro~=~------- . ... ' ' ' ' ', ~o~ 0 '1~"o<-.b~ / ~~"?. ('~ / '(~)- // ' ' ' ', Jefferson City Planning and Zoning Commission Property Owner list Case NO P20005 101 Jackson and 505 EState TROESSER PROPERTIES L L C 4023 TANNER BRIDGE RD JEFFERSON CITY, MO 65101 422 ESTATE ST MO 65101 BUESCHE~ BARBARAJ 429 E CAPITOL AVE JEFFERSON CITY, MO 65101 417 E PARSONS WAY MO 65101 MISSOURI FOREST PRODUCTS ASSN 505 ESTATE ST JEFFERSON CITY, MO 65101 505 ESTATE ST MO 65101 HOUSING AUTHORITY OF THE CITY OF JEFFERSON MISSOURI PO BOX 1029 JEFFERSON CITY, MO 65102 101 JACKSON ST MO 65101 BUESCHE~ BARBARAJ • 429 E CAPITOL AVE JEFFERSON CITY, MO 65101 114 JACKSON ST MO 65101 HOUSING AUTHORITY OF JEFFERSON CITY PO BOX 1029 JEFFERSON CITY, MO 65102 514 ESTATE ST MO 65101 ARGYLE STORAGE RENTAL AND SALES L L C PO BOX 65 ARGYLE, MO 65001 109 JACKSON ST MO 65101 STITT BARONY L L C 615 E CAPITOL AVE #A JEFFERSON CITY, MO 65101 513 E CAPITOL AVE MO 65101 TROESSER PROPERTIES L L C 4023 TANNER BRIDGE RD • JEFFERSON CITY, MO 65101 416 ESTATE ST MO 65101 ROST, THOMAS H & JACQUELINE E TRUSTEES 2511 GREENTREE RD JEFFERSON CITY, MO 65101 100 JACKSON ST MO 65101 BUESCHER, BARBARA J 429 E CAPITOL AVE JEFFERSON CITY, MO 65101 108 JACKSON ST MO 65101 WILLIAMS, AMANDA BURKE & LEVI 103 JACKSON ST JEFFERSON CITY, MO 65101 103 JACKSON ST MO 65101 L N CONSTRUCTION & EXTERIORS INC 89 MOSS HOLLOW LN CAMDENTON, MO 65020 105 JACKSON ST MO 65101 BUESCHER, BARBARA J 429 E CAPITOL AVE JEFFERSON CITY, MO 65101 517 E CAPITOL AVE MO 65101 UNITED STATES OF AMERICA % UNITED STATES GENERAL SVCS ADMIN 1500 E BANNISTER RD KANSAS CITY, MO 0 519 ESTATE ST MO 65101 EDIFICE COMPLEX L L C 1404 GREEN BERRY RD JEFFERSON CITY, MO 65101 520 ESTATE ST MO 65101 SHRYACK-HIRST GROCERY COMPANY 520 ESTATE ST JEFFERSON CITY, MO 65101 PARSONS WAY MO 65101 4/8/22 Jefferson City Planning and Zoning Commission Property Owner list Case NO P20005 101 Jackson and 505 E State HOUSING AUTHORITY OF JEFFERSON CITY PO BOX 1029 JEFFERSON CITY, MO 65102 10 JACKSON ST MO 65101 PARKS & REC COMMISSION OF THE CITY OF JEFFERSON 1299 LAFAYETTE ST JEFFERSON CITY, MO 0 E STATE ST MO 65101 STITT BARONY LL C 615 E CAPITOL AVE #A JEFFERSON CITY, MO 65101 511 E CAPITOL AVE MO 65101 HOUSING AUTHORITY OF THE CITY OF JEFFERSON MISSOURI PO BOX 1029 JEFFERSON CITY, MO 65102 115 JACKSON ST MO 65101 4/8/22 Sender Amanda Burke Williams PLANNING & ZONING COMMISSION CORRESPONDENCE RECEIVED Case No. P20005 101 Jackson and 504 State Street April 01, 2022 Senders Address 103 Jackson How Date Received Received Email 04/01/2022 ' Sweeten, Beth From: Bliss, Kortney Sent: To: Thursday, April14, 2022 3:10PM Sweeten, Beth Subject: FW: 101 Jackson St Hi Beth, I apologize, I forgot to forward this to you this morning. This is the only correspondence I received pertaining to the case on the agenda for tonight's meeting. Please add this correspondence. Thank you! Best, ~~go~ Planner 1 Planning and Zoning Division City of Jefferson I 320 E. McCarty St. I Jefferson City, MO 651 01 From: amanda b <blueoctavia@yahoo.com> Sent: Saturday, April 02, 2022 3:43 PM To: Bliss, Kortney <KBiiss@jeffersoncitymo.gov> Subject: Re: 101 Jackson St Thanks Kortney, We received the packet in the mail with the info. We have no concerns and are excited by the proposal for the house and parcel. Best, Amanda View our preservation project at https://outstandishpreservation.weebly.com/ On Apr 1, 2022, at 4:26PM, Bliss, Kortney <KBiiss@jeffersoncitymo.gov> wrote: Good Afternoon Mrs. Burke Williams, Thank you for contacting the City of Jefferson. You can find application materials and plans for the site as well as a brief description of the case on the Jefferson City website: blueoctavia@yahoo.com 1 For a deeper discussion regarding what all is involved with PUD plan processing including how it moves through the Planning and Zoning Commission first and then on to the City Council in addition to Code specifications for PUD plans, a phone or in person meeting is recommended as this can be a complex topic and having such meeting formats can allow for more efficient and precise communication between you and the City on this such topic. If a meeting is desired for further discussion, feel free to let me know by email at KBiiss@jeffersoncitymo.gov or by phone at 573-634-c6573. Kind Regards, A<J~ ~&44 Planner 1 Planning and Zoning Division City of Jefferson I 320 E. McCarty St. I Jefferson City, MO 65101 From: JC Planning Sent: Friday, April 01, 2022 10:42 AM To: Barron, Eric <EBarron@jeffersoncitymo.gov>; Bliss, Kortney <KBiiss@jeffersoncitymo.gov> Subject: FW: 101 Jackson St From: amanda b <blueoctavia@yahoo.com> Sent: Friday, April1, 2022 8:50 AM To: JC Planning <JCPianning@jeffersoncitymo.gov> Subject: 101 Jackson St Good morning, I see there is a plan to change the zoning of 101 Jackson which is adjacent to my property from MU-1 to PUD. I am trying to understand what this change means and if I have any concerns related to the change. Would it be possible to get some information regarding the switch and maybe a copy of the plan for that site? Thank you, Amanda Burke Williams View our preservation project at https://outstandishpreservation.weebly.com/ 2 I f BILL SUMMARY BILL NO: 2022-006 SPONSOR: Councilmember Fitzwater SUBJECT: Authorizing the Mayor and City Clerk to Execute a Professional Services Agreement in the Amount of $125,000 with Crafton Tull for the Capital Area Active Transportation Plan , Formerly Known as the Capital Area Pedestrian & Bicycle Plan DATE INTRODUCED: May 2 , 2022 DEPARTMENT DIRECTOR:~~~~~~~~~~~--------------- Staff Recommendation: Approve . Summary: The agreement is a standard professional services contract. A scope of services will govern the consulting work. Origin of Request: Capital Area MPO I Department of Planning and Protective Services Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS I Eric Barron Background Information : Crafton Tull is recommended as the consultant for the Capital Area Active Transportation Plan . The plan is a combined update of the Capital Area Pedestrian & Bicycle Plan (20 16), the Jefferson City Sidewalk Plan (20 1 0), the Jefferson City Area Greenway Master Plan (2007), the and the Holts Summit Bicycle, Pedestrian, and Transit Plan (2014). Consulting services would include the following: • Evaluation of existing conditions • Development of a robust public and stakeholder involvement campaign • Analysis of existing plans • Development of a comprehensive set of strategies to ensure better options for walking, biking, and transit • A prioritized list of infrastructure improvements • Recommendations for new policies , processes, and best practices Upon completion , the f inal plan may be adopted by participating jurisdiction in the CAMPO planning area . This project is included in the FY22 and FY23 CAMPO Unified Planning Work Programs and budgets . City Council approved a budget adjustment in January 2022 to accommodate the execution of this project. The project will begin immediately upon approval. Consultant Selection. The consultant selection process was conducted in accordance with the City’s procurement rules. The consultant selection committee, appointed by the CAMPO Board of Directors consisted of Hannah Thomas, Holts Summit City Administrator, Todd Spalding, JC Parks Director, Eric Landwehr, Cole County Public Works Director; and City Staff members, Sonny Sanders, Director of Planning and Protective Services, and David Bange, City Engineer. The committee reviewed qualifications and expressions of interest from six firms. The committee selected Crafton Tull as the most qualified firm. Fiscal Information: The fee negotiated for this contract is not to exceed $125,000. The Missouri Highways and Transportation Commission will provide 80% grant funding for this contract, as part of the Consolidated Planning Grant Agreement with the Capital Area MPO and City of Jefferson. This project was included in the FY22 and FY23 unified planning work programs and budgets. The contribution from the City of Jefferson will be $0. JC Parks will provide the $25,000 local match requirement. BILL NO. 2022-006 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CRAFTON TULL FOR THE CAPITAL AREA ACTIVE TRANSPORTATION PLAN , FORMERLY KNOWN AS THE CAPITAL AREA PEDESTRIAN & BICYCLE PLAN. WHEREAS , Crafton Tull has been selected as the firm best qualified to provide professional services related to the update and development of the Capital Area Active Transportation Plan . NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. Crafton Tull is hereby approved as the best qualified firm to provide professional services and its proposal is hereby accepted. Section f.. The Mayor and City Clerk are hereby aut hori zed to execute an agreement with Crafton Tull . Section ~· Th e agreement sha ll be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 1. This Ordinance shall be in full force and effect from and after th e date of its passage and approval. Passed : __________ _ Approved : _______ _ Presiding Officer Mayor Carrie Tergin ATIEST: APPROVED AS TO FORM : City Clerk City FINANC E DEPA R TMENT PURC H ASING D IVISIO N SUBJECT: Bid RFSQ4016-CAMPO Pedestrian Bicycle P lan Pub lic Works -Opened February 15 , 2022 RECOMMENDATION: Staff recommends the award of the request for quali ficat ions RFSQ40 16 for th e CAMPO Pedestrian Bicycle Pan to Cr afton T ull of Rogers, Arkansas . T hi s bid was evaluated by a committee appointed by t he CAMPO Board of Directors consis tin g of City s taff, Cole County Commi ss ion members, a nd City of Ho lts Summit staff and was awarded to the mo st qualified vendor. The contract amount is for a not-to - exceed amount of$125 ,000.00. BIDS RECEIVED: Crafton Tull , Rogers , AR Lochmueller Group, St Louis, MO DG2 Design, Eurka, MO SWT Design, StLouis, MO CBB Transportation Engineers and Planners, St Loui s, MO CFS Engineers, Jefferson City, MO Thi s bid was posted on Bonfire. Bid notifica tions were sent to 1,599 vendors of which 11 were recommended vendors by the Department. F ISCAL NOTE: Expended or Account Number De scription FY 2022 Encumber ed Bid Amount Bal ance Budget Amount Profess io na l Service s- Planning and Protective 10-522-522020 Services $108,000.00 $8,000.00 $100,000.00 $0.00 Gr eenway Acq uisit io n and Deve lopme nt, Parks 21-990-574003 Funds $2 5,000.00 $0 $25,000.00 $0.00 Bid Total $125,000.00 ATTACHMENTS -SUPPORTING DOCUMENTATION RFSQ4016-01/22-Request for Qualifications-CAMPO Pedestrian Bicycle Plan Scoring Summary Active Submissions i . : I l I 'E . dT h. l r · P R d f T t 1 , xpenence an ec mea , C .t d C b Tty ; ast ecor o : o a ; apac1 y an apa 1 1 . ; ; Competence ! ! Performance ! . i ! --------. -·--·---'---------------------!----------·----------+-------------------- Supplier /1 00 pts ! I 35 pts ; I 30 pts ! I 35 pts Crafton Tull 95 Lochmueller Group 88 DG2 Design 84 SWT Design 83 CBS Transportation 81 Engineers + Planners CFS Engineers 80 34 29 33 28 28 26 27 25 25 25 27 25 Generated on Apr 25. 2022 9:53 AM COT -Leigh Ann Corrigan Page 1 of 2 32 27 30 31 31 28 Corrigan, Leigh Ann From: Sent: To: Cc: Subject: Leigh Ann, Bange, David Monday, March 7, 2022 12:02 PM Corrigan, Leigh Ann Vaughan, Craig; Williams, Katrina Consultant selection for the Pedestrian and Bicycle Plan The selection committee met again today and as a group evaluated and ranked the responses that we received from the Pedestrian and Bicycle RFQ. It was the conscientious of the committee that we enter the scores as a group rather than individually. To that end I have entered the scores into Bonfire under my name. At this time we would like to move forward with contacting Crafton Tull and beginning the process of defining the scope and fee. Please let me know if you have any questions. Thanks. David Bange, P.E. City Engineer City of Jefferson 320 E. McCarty Street Jefferson City, MO 65101 Phone(573)634-6433 1 CITY OF JEFFERSON CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as “City”, and Crafton, Tull & Associates, Inc., hereinafter referred to as “Contractor”. WITNESSETH: THAT WHEREAS, the City desires to engage the Contractor to render certain services for the Update of the Capital Area Pedestrian & Bicycle Plan (Active Transportation Plan) for the Capital Area Metropolitan Planning Organization (CAMPO) , hereinafter described in Exhibit A. WHEREAS, Contractor has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Contractor for the performance of services by the Contractor. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Contractor as follows: 1. Scope of Services. Contractor agrees to provide all supervision, labor, tools, equipment, materials and supplies for the Update of the Capital Area Pedestrian & Bicycle Plan (Active Transportation Plan), as set forth in Exhibit A. In the event of a conflict between this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail. 2. Payment. The City hereby agrees to pay Contractor for the work done pursuant to this contract and in accordance with the attached Exhibit C. Contractor's standard hourly rates are attached as Exhibit B. Contractor shall prepare invoices in accordance with its standard invoicing practices and submit the invoices to the City on a monthly basis. Invoices are due and payable upon receipt. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. No change in compensation shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. The total amount for services rendered under this contract shall not exceed One Hundred Twenty-Five Thousand Dollars ($125,000). 3. Term. This contract shall commence on the date last executed by a party as indicated below. The Contractor shall substantially complete the project, as set forth in Exhibit A, by eighteen (18) months from the Notice to Proceed. 4. Additional Services. The City may add to Contractor services or delete therefrom activities of a similar nature to those set forth in Exhibit A. The Contractor shall undertake such changed activities only upon the direction and duly authorized Amendment to this Agreement by the City. All such directives and changes shall be in written form and approved by the City and shall be accepted and countersigned by the Contractor or its agreed representatives. 5. Personnel to be Provided. The Contractor represents that Contractor has or will secure at its expense all personnel required to perform the services called for under this contract by the Contractor. Such personnel shall not be employees of or 2 have any contractual relationship with the City except as employees of the Contractor. All of the services required hereunder will be performed by the Contractor or under the Contractor’s direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted except as provided in Exhibit A without the written approval of the City. 6. Contractor’s Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 7. Independent Contractor. The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor or any of its employees as agents or employees of the City. 8. Benefits not Available. The Contractor shall not be entitled to any of the benefits established for the employees of the City and shall not be covered by the Workmen’s Compensation Program of the City. 9. Nondiscrimination. The Contractor agrees in the performance of the contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 10. Illegal Immigration. Prior to commencement of the work: a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. c. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall provide proof of citizenship or lawful presence of the owner. 11. Notice to Proceed. The services of the Contractor shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A. 12. Termination. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the 3 effective day of such termination. The City reserves the right to terminate this contract for convenience by giving at least fourteen (14) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City, provide Contractor shall be entitled to payment for all work completed by Contractor through the date of termination. The Contractor may with cause terminate this contract upon 30 days prior written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor. 13. Waiver of Breach. Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 14. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney’s fees, expenses and costs. 15. Severability. If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Assignment. The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee. 17. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable for the accuracy of the information furnished by the City. 18. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Contractor under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Contractor without prior written approval of the City. 19. Indemnity. 4 To the fullest extent permitted by law, the Contractor will defend (except for occurrences related to professional liability), indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including reasonable attorneys’ fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 20. Insurance. Contractor shall provide, at its sole expense, and maintain during the term of this agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than “A,” that shall protect the Contractor, the City, and the City’s officials, officers, and employees from claims which may arise from operations under this agreement, whether such operations are by the Contractor, its officers, directors, employees and agents, or any subcontractors of Contractor. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Contractor operations, products, services or use of automobiles, at a limit of $1,000,000 Each Occurrence, $2,000,000 General Aggregate with a $10,000,000 umbrella policy on the Commercial General Liability insurance; provided that nothing herein shall be deemed a waiver of the City’s sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured on the Commercial General Liability and Automobile Liability policy and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this section, or not renewed without 30 days advance written notice of such event being given to the City. Contractor shall provide Professional Liability insurance at limits of $5,000,000 per claim and $5,000,000 aggregate. 21. Documents. Reproducible copies of tracings and maps prepared or obtained under the terms of this contract shall be delivered upon request to and become the property of the City upon termination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and delivering same. 22. Books and Records. The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with this contract, and shall make such materials available at their respective offices at all reasonable times during the contract and for a period of three (3) years following completion of the contract. 23. Nonsolicitation. The Contractor warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the 5 City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee. 24. Delays. That the Contractor shall not be liable for delays resulting from causes beyond the reasonable control of the Contractor; that the Contractor has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Contractor be liable for indirect or consequential damages. 25. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whosoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 26. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney’s fees and expenses incurred in such action. 27. Federal Funds. The City of Jefferson is a recipient of federal grant funds. Therefore, the grant requirements in Exhibit D shall be fully considered in preparing responses and performing work under any resulting award. 28. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: If to the Contractor: City of Jefferson Crafton Tull Department of Law Attn: Julie Luther Kelso, AICP, ASLA 320 East McCarty Street 10825 Financial Centre Parkway, Ste 300 Jefferson City, Missouri, 65101 Little Rock, AR 72211-3554 CITY OF JEFFERSON, MISSOURI Ca r r ie Tergin, Mayo r Date: ---- ATTEST: City C lerk APPROVED AS TO FORM: CONTRACTOR T itle: Date: ___ _ ATTEST: T itle: CITY OF JEFFERSON, MISSOURI C ity Administrator Date: ---- ATTEST: C ity C lerk APPROVED AS TO FORM: City Attorney 6 CONTRACTOR ATTEST: __________________________________________________________________________________________ www.craftontull.com 1 Exhibit “A” Scope of Basic Services For: Project: CAMPO Active Transportation Plan Client: Capital Area Metropolitan Planning Organization Location of Project: City of Jefferson, MO Discipline: Planning Discipline Manager: Julie Luther Kelso Project Manager: Julie Luther Kelso Proposal Date: 04/18/22 Billing Type: Fixed Fee Fee/Estimate: $125,000 Description of the Planning Project: Active Transportation Planning Services TASK 1: PROJECT KICK-OFF, EXISTING FACILTIES, VISIONING, AND ONGOING COORDINATION At the outset of the project, Crafton Tull (Consultant) will work with the Capital Area Metropolitan Planning Organization (Client) to refine the overall project strategy and initiate coordination with past or ongoing studies and projects in the study area. Task 1.1 Virtual Kick-off Meeting and Project Management The CTA Team will begin the project with a virtual kick-off meeting with the Client to confirm the objectives for the project. As necessary, the kick-off meeting will address the following key project issues: 1. Provide a forum for meeting participants to identify opportunities and challenges that this project will face, and to establish the objectives that must be accomplished through this work. 2. Discuss the project schedule, including the key milestones, deliverables and meetings. 3. Discuss the availability of GIS and/or other base data and plan documents that will be needed for the project. It is understood that CAMPO staff will subsequently meet with individual jurisdictions to present the project process and timeline. Task 1.2 Ongoing Project Coordination Throughout the project, Crafton Tull will coordinate progress, decision points, and next steps with the client or client team. Monthly project update meetings will be held to discuss these and any project issues as they arise. __________________________________________________________________________________________ www.craftontull.com 2 Task 1.3 Public Engagement Plan Crafton Tull will outline a public engagement plan based on this scope of services that specifies workshop agendas, focus groups, and outreach efforts that may be completed by the consultant team or client throughout the planning process. Task 1.4 Previous Plans Review and Assessment The CTA Team will review all previous plans relevant to this study and assess major themes, identify areas of consensus and areas of contradiction, and compile a summary document to be utilized during the visioning process with the steering committee and the public to confirm which components have been achieved, which ones carry forward with continued relevance, and which ones no longer apply. This assessment will determine the framework of the consolidated Active Transportation Plan. The Crafton Tull Team will conduct a virtual meeting with the client to review the assessment and key outcomes of existing plans. Task 1.5 Collect Existing GIS Data and Develop Base Maps To conduct the analyses described in this scope, the Consultant will need a wide variety of GIS and base data, including street attribute data, built and natural environment components, planning and parcel data, and analytical and planning outputs from previous planning efforts. The following GIS data is requested to conduct the project: • Roadway centerline files with road name, classification, posted speed limit, ADT, number of travel lanes, lane widths and overall roadway width, direction (one-way vs. two way) • Existing bicycle and pedestrian traffic counts • Locations and descriptions of planned transportation infrastructure improvements • Existing and planned trails and greenways, sidewalks, and on- and off-road bicycle facilities • Right of way extents • Bicycle and pedestrian crash data over the past 5 years • Travel Demand Model and Scenario Planning Outputs • Locations of signalized intersections, midblock crossings, rail crossings • Analysis data previously completed for this project • Transit routes and stops • Contours • Locations of physical barriers such as sidewalk disconnects, major highways, rail lines, rivers and streams, steep terrain, and other barriers • On-street parking restrictions • Sidewalk deferrals • Parcel layers indicating public or private land ownership • Major employment and activity centers • Locations of major bicycle and pedestrian destinations (including schools, colleges, libraries, parks and open spaces, senior centers, social service sites, community centers, sporting venues, tourist destinations, hospitals, and other activity centers) • Locations of planned residential or commercial development __________________________________________________________________________________________ www.craftontull.com 3 • Land use (current and proposed) • Zoning • Population, employment, and travel data (by census block group and traffic analysis zone) • Aerial photography of the study area Under guidance of the Client, Crafton Tull will use data provided by Client and request additional data through contact with planning, transportation, park and/or public data management. Task 1.6 Existing Facilities and Existing Conditions Analysis Using the base data obtained in Task 1.5, Crafton Tull will develop or revise a map of existing on- and off-road bicycle (not including unpaved trails, other than the pedestrian bridge to Katy Trail connector) and pedestrian facilities across the study area (to the extent data is available). The map will show locations and types of facilities, and will include supplementary information such as locations of parks, schools, transit routes and other key generators of bicycling and walking trips. Road suitability analysis maps as well as trip generator analysis maps will also be produced, which assist in the determination of future network recommendations. Task 1.7 Sidewalk Inventory CAMPO staff will provide an inventory of existing sidewalks within the study area, including locations of continuous existing sidewalks in good or suitable condition, locations of deteriorating sidewalks or major sidewalk gaps, and completeness of the sidewalk on one or both sides of the street as generalized on a per-block basis. Task 1.8 WORKSHOP 1: Envisioning the Future The Crafton Tull Team will conduct a three-day workshop with the steering committee, stakeholders, and the public to confirm previous public engagement outcomes as well as identify new goals and strategies that will be carried forward through the CAMPO Active Transportation Plan. The Crafton Tull Team will be responsible for developing meeting materials, handouts and presentations. The Client will be responsible for arranging the meeting venue and logistics, as well as distributing meeting notifications. • Client and Consultant Site Tour The Crafton Tull Team will participate in a half day site tour with CAMPO staff to visit key locations within the study area. These may include recent infrastructure projects, areas of concern, key destinations within the community, major connectivity barriers, and/or areas of high pedestrian or bicycle use. CAMPO staff will be responsible for organizing this overview. • Steering Committee Meeting 1: Vision & Goals The Crafton Tull Team will conduct a visioning session with the Project Steering Committee to define the overall vision and goals for bicycling and walking in the CAMPO region, including existing and desired routes for active transportation and important destinations within the community. During this discussion, the Steering Committee will help the Consultant understand the City’s transportation policy, land use policy, development patterns, existing programs and other factors that will contribute to a high __________________________________________________________________________________________ www.craftontull.com 4 quality bicycle and pedestrian environment in the community. Crafton Tull will develop the draft vision and goals statement based on this discussion. • Stakeholder Group Meetings The Crafton Tull Team will conduct six stakeholder group meetings over a period of one morning and one afternoon to discuss opportunities and barriers to walking and cycling, efforts to build a culture of walking and bicycling, existing efforts underway that affect the active transportation network, and desired outcomes of the project as well as the network. It is anticipated that these groups will include: • Healthcare • Education • Public Safety • Chamber/CVB and Business Owners • Bicycle/Pedestrian Advocates and Transit Providers • Elected Officials & Government Staff • Public Meeting 1 The first Public Meeting will be used to gather insight from the general public and interested stakeholders. The meeting will have the following objectives: • Provide an overview to the benefits of providing a culture for active transportation • Provide input into the vision/goals for walkability, bikeability, and trails in the community, including those identified in previous planning efforts • Solicit input on issues and concerns regarding pedestrian access, bicycle connectivity, and safety throughout the City • Offer an opportunity for participants to document bicycle and pedestrian issues they are aware of in their community or routes they currently travel or would like to travel • Discuss important current and future destinations in the community Task 1 Deliverables: • Kick-off meeting materials • Draft Vision and Goals for the project • Existing Facilities map(s) • Public Meeting 1 maps, graphics, presentation, and outcomes TASK 2: PRELIMINARY NETWORK, CONDITIONS ASSESSMENT, AND RECOMMENDATIONS This task includes an assessment of existing infrastructure, as well as plan to establish a baseline for active transportation across the study area considering both on-street facilities, sidewalks, and paved trails. __________________________________________________________________________________________ www.craftontull.com 5 Task 2.1 Develop Study Network Crafton Tull will define a preliminary network for field assessment based upon the analysis and input received in Task 1. The Consultant will identify critical gaps in the community bicycle and pedestrian network. This analysis will include: • locations where bike and pedestrian facilities end prior to key destinations, or do not sufficiently connect to other facilities (such as trail entrances) • relevant locations in the study area that are not currently served by the pedestrian and bicycle network, • existing pedestrian and bicycle locations where a significant safety issue exists, • major barriers to bicycle and pedestrian travel, such as wide arterial streets, rail lines, water bodies, etc. Task 2.2 Assess Study Network Crafton Tull will evaluate the route network to define barriers and opportunities as well as general connectivity issues throughout the study area. The Consultant will assess connectivity in the proposed network through detailed field assessments and documentation. Crafton Tull will develop specific recommendations to create an active transportation network. The Project Team will incorporate the findings from the field work into a project database. Maps will be developed illustrating recommended facility types. Task 2.3 Preliminary Active Transportation Network Development Based on the information gathered in previous task, field work, and review of relevant local and regional plans, Crafton Tull will develop recommendations for the active transportation network. These recommendations will consist of the following: • key linkages for bicycle and pedestrian connectivity, • major bicycle and pedestrian facilities (including paved off road trails, greenways, etc.), • any other facilities that have been determined to be of significance • specific facility type recommendations for each proposed route • general intersection treatments necessary to accommodate the active transportation network Task 2.4 Client Review of Preliminary Network The Crafton Tull Team will conduct a virtual meeting with the Client to review the preliminary network. Task 2.5 Workshop 2: The Path Forward The Crafton Tull Team will conduct a second workshop to present the preliminary active transportation network and gather feedback, and conduct walk audits with the steering committee and stakeholders to evaluate walkability in key areas of the CAMPO region. The Crafton Tull Team will be responsible for developing meeting materials, handouts and presentations. The Client will be responsible for arranging the meeting venue and logistics, as well as distributing meeting notifications. __________________________________________________________________________________________ www.craftontull.com 6 • Steering Committee Meeting The Steering Committee will meet to review Network Recommendations as well as Case Study alternatives and provide input for developing prioritization criteria and action steps. • Walk Audits The Crafton Tull Team will conduct a series of three interactive walk audits (one in conjunction with the steering committee, one with stakeholders, and one with elected officials) to develop placemaking concepts and solutions for circulation (vehicular, pedestrian and bicycle), parking, universal access, low impact development concepts, wayfinding, beautification, and community character improvement. A brief summary of the walk audits will be prepared that includes a list of opportunities and constraints identified at the event. • Public Meeting 2 The second meeting will be used to share the preliminary active transportation network. The meeting will have the following objectives: • Discuss best practices in facility type selection, design, and application and how these practices are applied within the CAMPO study area • Educate local citizens and stakeholder groups about successful solutions to common pedestrian and bicycle deficiencies • Share information discovered during analysis and field assessments, and discuss bicycle and pedestrian concepts for a communitywide network • Present the draft active transportation network for public feedback Task 2 Deliverables: • Study network map • Field assessment of critical connections in the study area • Map(s) of draft network and associated databases • Summary of the draft network • Steering Committee meeting materials • Walkshop summary • Public Meeting 2 maps, graphics, and presentation TASK 3: PRIORITIZATION AND IMPLEMENTATION PLAN Crafton Tull will develop an implementation plan that identifies short-, medium- and long-term projects, as well as a methodology for project prioritization, and general opinions of probable cost. __________________________________________________________________________________________ www.craftontull.com 7 Task 3.1 Preliminary Estimates of Probable Cost (Planning-level) Crafton Tull will develop a spreadsheet-based cost estimate to determine planning level costs for various improvements (i.e. cost per foot of sidewalk). Total project estimates will not be provided, as bike & pedestrian components are often only one part of an overall infrastructure project (i.e. a roadway design project that include bike lanes but costs for road design options may vary). This task is intended to provide a comparison of order of magnitude costs for specific routes or route segments. Task 3.2 Project Prioritization Methodology Crafton Tull will create a list of prioritized projects based on need, cost, ease of implementation, completing network gaps, and other community-specific goals, as prioritized by the steering committee. The Consultant will work with Client to develop criteria that will be used to determine project priority. Factors that could be considered for prioritizing projects may include: • Project feasibility/ease of implementation • Relative planning-level costs • Safety • Completing gaps within the active transportation network • Potential to improve access in areas with high user volumes and other key activity locations • Public support (improvements suggested by citizens in the public meetings, Client input, and Steering Committee discussions) • Opportunities to provide facilities as a part of previously planned or upcoming projects (repaving and reconstruction projects) • Other priorities as identified during the public input process Task 3.3 Implementation Strategy The pedestrian and bicycle recommendations from Task 2 will be scored and prioritized into short-, intermediate-, and long-term projects based on the prioritization methodology established in Task 3.2. Projects will be phased, and potential funding sources will be outlined. This approach provides guidance for sequenced project rollout, while allowing flexibility to adapt as implementation opportunities arise. This strategy will include the regional list as well as a map and project list for each community in the study area. Task 3.4 Policy Development and Code Reform Recommendations The Crafton Tull Team will provide recommendations on municipal policies and code regarding sidewalk, greenway, and other active transportation modes, including development triggered construction requirements. Policy and program recommendations will also be provided that encourage the use of walking, biking, and transit as viable modes of transportation. These may include, but are not limited to, complete streets as well as bicycle and pedestrian accommodation policies for last-mile connectivity. Task 3.5 Virtual Client and Steering Committee Review (see Additional Services for a third in-person workshop) The Crafton Tull Team will conduct virtual meetings with staff and the Steering Committee to review project prioritization, implementation strategies, as well as code and policy recommendations. __________________________________________________________________________________________ www.craftontull.com 8 Task 3 Deliverables: • Project cost estimating tool for unit prices • Project prioritization • Implementation strategies • Steering Committee meeting materials • Public Meeting 3 maps, graphics, and presentation TASK 4: MASTER PLAN DOCUMENTATION The Crafton Tull Team will prepare draft and final versions of the CAMPO Active Transportation report. The final report for the project will pull together the findings and public input generated in Tasks 1 through 3. Task 4.1 Draft Report Development The Draft Active Transportation Plan document will include written sections as well as maps that show the locations of proposed projects. It will outline outcomes and recommendations from each of the tasks listed above, and will include data on safety, accessibility, and efforts to increase use. The report will be illustrated with graphic maps, photographs, charts and drawings as needed to support the text. It is anticipated that a local map and project list for each community will be provided as part of the document. Task 4.2 Client Review The Draft Report will be made available for Client and Steering Committee review. If desired, a virtual meeting will be held to review the plan document. Task 4.3 Public Comment The CAMPO Active Transportation Plan will be available for public comment. CAMPO staff will review comments and indicate what sentiments should be reflected in the final plan. Task 4.4 Final Report Development Upon approval of the draft by the Client and Steering Committee, including comments from the public as directed by CAMPO staff, the Crafton Tull Team will revise the draft document per such comments and prepare a Final Report. Task 4.5 Virtual Presentation to the CAMPO Board of Directors (Adoption Hearing) Once the final plan has been completed, the Crafton Tull Team will prepare and deliver a virtual presentation for the CAMPO Board of Directors, City of Jefferson City Council, and Holt’s Summit City Council for plan adoption. The presentation will incorporate major themes, key highlights and summarize plan recommendations. __________________________________________________________________________________________ www.craftontull.com 9 Task 4.6 Local Jurisdiction Adoption CAMPO staff will complete the Active Transportation Plan process by presenting the document to local jurisdictions for adoption. Task 4 Deliverables: • Draft plan report with network maps (digital copies) • Final plan report and executive summary (digital copies and 10 printed copies) • Adoption presentation materials ADDITIONAL SERVICES The following tasks can be provided as additional services for the fees indicated. Task 3.5 Workshop 3: Building Success – IN PERSON (Additional $5,000) The Crafton Tull Team will conduct the third and final workshop to review the active transportation plan recommendations. The Crafton Tull Team will be responsible for developing meeting materials, handouts and presentations. The Client will be responsible for arranging the meeting venue and logistics, as well as distributing meeting notifications. • Steering Committee Meeting The Steering Committee will meet to review project prioritization and implementation strategies. • Public Meeting 3 This final public meeting will be used to garner feedback on the active transportation network and its affiliated implementation strategies and phasing. NOTE: No construction plans or details are included in this contract. Construction documents can be provided as an Additional Service or as part of a separate contract. Boundary and topographic surveys may be completed as an additional service if adequate information is unavailable. Should there be additions to this scope of services, those services shall be compensated for additional fee. Effective January 1, 2022 Hourly Hourly Category Rate Category Rate ARCHITECTURE LANDSCAPE ARCHITECTURE VICE PRESIDENT OF ARCHITECTURE ……………..185$ SR. LANDSCAPE ARCHITECT ………………………………..145$ DIRECTOR OF ARCHITECTURE ……………………….175$ PROJECT LANDSCAPE ARCHITECT ……………………..110$ SR. PROJECT MANAGER ……………………………….160$ LANDSCAPE ARCHITECT INTERN II ……………………….85$ PROJECT MANAGER ………………………………………150$ LANDSCAPE ARCHITECT INTERN I ……………………….75$ SR. PROJECT ARCHITECT ……………………………….140$ LANDSCAPE ARCHITECTURE DESIGNER ………………………..80$ PROJECT ARCHITECT …………………………………130$ PLANNING INTERN ARCHITECT III …………………………………..100$ PLANNING MANAGER …………………………………..170$ INTERN ARCHITECT II ………………………………………90$ SR. PLANNER ………………………………………………..155$ INTERN ARCHITECT I ………………………………………..80$ PROJECT PLANNER …………………………………….120$ SR. DESIGNER …………………………………………………….120$ PLANNER II …………………………………………………..100$ DESIGNER III …………………………………………………105$ PLANNER I ………...……………………………………………..85$ DESIGNER II ……………………………………………..85$ INSPECTION DESIGNER I ……………………………………………….75$ SR. INSPECTOR …………………………………………..110$ BIM COORDINATOR III …………………………………..70$ INSPECTOR II …………………………………………………….95$ BIM COORDINATOR II ………………………………………55$ INSPECTOR I ………………………………………………….65$ BIM COORDINATOR I …………………………………….45$ SURVEYING CIVIL ENGINEERING PROFESSIONAL SURVEYOR PRINCIPAL ……………………………190$ ENGINEERING PRINCIPAL ……………………………..210$ SR. PROFESSIONAL SURVEYOR ……………………………150$ SR. ENGINEERING MANAGER …………………………195$ PROFESSIONAL SURVEYOR ………………………….120$ ENGINEERING MANAGER ………………………………..175$ SURVEY PROJECT MANAGER ………………………..115$ SR. PROJECT ENGINEER ……………………………….155$ SURVEY COORDINATOR ……………………………………95$ PROJECT ENGINEER …………………………………….130$ SURVEYOR INTERN ………………………………………..85$ ENGINEER INTERN III ……………………………………..120$ SURVEY PARTY CHIEF II …………………………………………..85$ ENGINEER INTERN II ……………………………………..110$ SURVEY PARTY CHIEF I …………………………………………..75$ ENGINEER INTERN I ……………………………………….100$ SURVEY TECHNICIAN III …………………………………..65$ SR. ENGINEERING DESIGNER …………………………..140$ SURVEY TECHNICIAN II ……………………………………..55$ ENGINEERING DESIGNER III …………………………….110$ SURVEY TECHNICIAN I ……………………………………..45$ ENGINEERING DESIGNER II ……………………………..90$ GEOGRAPHIC INFORMATION SYSTEMS ENGINEERING DESIGNER I ………………………………80$ GIS MANAGER ………………………………………………..110$ ENGINEERING CAD TECHNICIAN III ………………………..75$ GIS ANALYST …………………...……………………………..90$ ENGINEERING CAD TECHNICIAN II ……………………..65$ GIS TECHNICIAN II ………………………………………………65$ ENGINEERING CAD TECHNICIAN I ………………………50$ GIS TECHNICIAN I ……………………………………………50$ ENVIRONMENTAL REIMBURSABLE EXPENSES ENVIRONMENTAL MANAGER ……………………….185$ GPS Equipment………...….....….………..…....$35/Hour SR. ENVIRONMENTAL SCIENTIST ……………………….145$ Robotic Survey Equipment…….………........…$20/Hour PROJECT ENVIRONMENTAL SCIENTIST …………120$ LiDAR Scanning Equipment ……………….…..$35/Hour ENVIRONMENTAL SCIENTIST II ……………………….100$ UAV …………………………………….………$1000/Unit ENVIRONMENTAL SCIENTIST I ……………………….80$ Job Related Mileage……….....................……$0.58/Mile ADMINISTRATIVE Per Diem for Out of Town Crews…..Per GSA Allowable ADMINISTRATIVE PRINCIPAL ……………………………….185$ Airfare and other travel related expenses……….At Cost ADMINISTRATIVE MANAGER ………………………………..145$ Black and white 8.5"x11" Copies ….…....... $0.15/sheet ADMINISTRATIVE IV ………………………………………..100$ Color 8.5"x11" Copies …….…….…...….…. $1.50/sheet ADMINISTRATIVE III …………………………………………..80$ Photo Paper Color Plan Sheet Copies …... $0.75/sq. ft. ADMINISTRATIVE II …………………………………………..55$ Reproducible Plan Copies (Vellum) …........ $1.50/sq. ft ADMINISTRATIVE I …………………………………………….45$ Reproducible Plan Copies (Bond) …......…. $0.35/sq. ft. All rates are subject to change without notice. Exhibit "B" Standard Hourly Rate Schedule EXHIBIT C PROJECT SCHEDULE CAMPO Active Transportation Plan C-1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Task 1 Kickoff, Existing Facilities, Visioning, Coordination 1.1 Virtual Kickoff Meeting 1.2 Ongoing Coordination 1.3 Public Engagement Plan 1.4 Previous Plans Review & Assessment 1.5 Data Collection & Base Mapping 1.6 Existing Facilities & Existing Conditions Analysis 1.7 Sidewalk Inventory (by CAMPO) 1.8 Workshop 1:Site Tour, Steering Committee Meeting, (6) Stakeholder Group Meetings, Public Meeting WS 1 Task 2 Preliminary Network, Assessment, Recommendations 2.1 Develop Study Network 2.2 Assess Study Network 2.3 Preliminary Network Development 2.4 Client Review 2.5 Workshop 2: Steering Committee, Walk Audits, Public Meeting 2 WS 2 Task 3 Prioritization & Implementation Plan 3.1 Preliminary Estimates of Probable Cost 3.2 Project Prioritization 3.3 Implementation Strategy 3.4 Policy Development & Code Reform Recommendations 3.5 Virtual Client & Steering Committee Review Task 4 Master Plan Documentation 4.1 Draft Report Development 4.2 Client Review 4.3 Public Comment 4.4 Final Report Development 4.5 Virtual Adoption Hearings (CAMPO, City of Jefferson, City of Holt's Summit 4.6 Other Local Jurisdiction Adoption (by CAMPO) Months from Notice to Proceed Exhibit D – Federal Terms and Conditions No Government Obligation to Third Parties – (1) The City and contractor acknowledge and agree that, notwithstanding any concurrence by the US Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the US Government, the US Government is not a party to this contract and shall not be subject to any obligations or liabilities to the City, the contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. (2) The contractor agrees to include the above clause in each subcontract financed in whole or in part with FTA assistance. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. Program Fraud and False or Fraudulent Statements or Related Acts – (1) The contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 USC 3801 et seq. and USDOT regulations, "Program Fraud Civil Remedies," 49 CFR 31, apply to its actions pertaining to this project. Upon execution of the underlying contract, the contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submittal, or certification, the US Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act (1986) on the contractor to the extent the US Government deems appropriate. (2) If the contractor makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submittal, or certification to the US Government under a contract connected with a project that is financed in whole or in part with FTA assistance under the authority of 49 USC 5307, the Government reserves the right to impose the penalties of 18 USC 1001 and 49 USC 5307(n)(1) on the contractor, to the extent the US Government deems appropriate. (3) The contractor shall include the above two clauses in each subcontract financed in whole or in part with FTA assistance. The clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. Access to Records and Reports – The following access to records requirements apply to this contract: 1. Where the City is not a State but a local government and is an FTA recipient or a subgrantee of FTA recipient in accordance with 49 CFR 18.36(i), the contractor shall provide the City, the FTA, the US Comptroller General or their authorized representatives access to any books, documents, papers and contractor records which are pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions. The contractor shall also, pursuant to 49 CFR 633.17, provide authorized FTA representatives, including any PMO contractor, access to the contractor's records and construction sites pertaining to a capital project, defined at 49 USC 5302(a)1, which is receiving FTA assistance through the programs described at 49 USC 5307, 5309 or 5311. 2. Where a City which is an FTA recipient or a subgrantee of FTA recipient in accordance with 49 USC 5325(a) enters into a contract for a capital project or improvement (defined at 49 USC 5302(a)(1)) through other than competitive bidding, the contractor shall make available records related to the contract to the City, the Secretary of USDOT and the US Comptroller General or any authorized officer or employee of any of them for the purposes of conducting an audit and inspection. 3. The contractor shall permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. 4. The contractor shall maintain all books, records, accounts and reports required under this contract for a period of not less than three (3) years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case contractor agrees to maintain same until the City, FTA Administrator, US Comptroller General, or any of their authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Re: 49 CFR 18.39(i)(11). Federal Changes – The contractor shall comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between the City and FTA, as they may be amended or promulgated from time to time during the term of the contract. The contractor's failure to comply shall constitute a material breach of the contract. Civil Rights Requirement – Use this one. The one below is the wording from FTA and it is very long and confusing to figure out what actually applies to a contractor. The following requirements apply to the underlying contract: (1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and federal transit law at 49 U.S.C. § 5332, the contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the contractor agrees to comply with applicable federal implementing regulations and other implementing requirements FTA may issue. (2) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract: (a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and federal transit laws at 49 U.S.C. § 5332, the contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 CFR Parts 60 et seq., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable federal statutes, executive orders, regulations, and federal policies that may in the future affect construction activities undertaken in the course of the Project. The contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the contractor agrees to comply with any implementing requirements FTA may issue. (b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § § 623 and federal transit law at 49 U.S.C. § 5332, the contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the contractor agrees to comply with any implementing requirements FTA may issue. (c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 CFR Part 1630, pertaining to employment of persons with disabilities. In addition, the contractor agrees to comply with any implementing requirements FTA may issue. (3) The contractor also agrees to include these requirements in each subcontract financed in whole or in part with federal assistance provided by FTA, modified only if necessary to identify the affected parties. Termination – a. Termination for Convenience (General Provision) the City may terminate this contract, in whole or in part, at any time by written notice to contractor when it is in the City's best interest. The contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The contractor shall promptly submit its termination claim to the City. If the contractor is in possession of any of the City’s property, the contractor shall account for same, and dispose of it as the City directs. b. Termination for Default [Breach or Cause] (General Provision) If the contractor does not deliver items in accordance with the contract delivery schedule, or, if the contract is for services, and the contractor fails to perform in the manner called for in the contract, or if the contractor fails to comply with any other provisions of the contract, the City may terminate this contract for default. Termination shall be affected by serving a notice of termination to the contractor setting forth the manner in which contractor is in default. The contractor shall only be paid the contract price for supplies delivered and accepted, or for services performed in accordance with the manner of performance set forth in the contract. If it is later determined by the City that contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of contractor, the City, after setting up a new delivery or performance schedule, may allow the contractor to continue work, or treat the termination as a termination for convenience. c. Opportunity to Cure (General Provision) the City in its sole discretion may, in the case of a termination for breach or default, allow the contractor an appropriately short period of time in which to cure the defect. In such case, the notice of termination shall state the time period in which cure is permitted and other appropriate conditions. If the contractor fails to remedy to the City's satisfaction, the breach or default or any of the terms, covenants, or conditions of this contract within ten (10) days after receipt by the contractor or written notice from the City setting forth the nature of said breach or default, the City shall have the right to terminate the contract without any further obligation to the contractor. Any such termination for default shall not in any way operate to preclude the City from also pursuing all available remedies against contractor and its sureties for said breach or default. d. Waiver of Remedies for any Breach In the event that the City elects to waive its remedies for any breach by contractor of any covenant, term or condition of this contract, such waiver by the City shall not limit its remedies for any succeeding breach of that or of any other term, covenant, or condition of this contract. e. Termination for Convenience (Professional or Transit Service Contracts) The City, by written notice, may terminate this contract, in whole or in part, when it is in the City’s interest. If the contract is terminated, the City shall be liable only for payment under the payment provisions of this contract for services rendered before the effective date of termination. f. Termination for Default (Supplies and Service) If the contractor fails to deliver supplies or to perform the services within the time specified in this contract or any extension or if the contractor fails to comply with any other provisions of this contract, the City may terminate this contract for default. The City shall terminate by delivering to contractor a notice of termination specifying the nature of default. The contractor shall only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner or performance set forth in this contract. If, after termination for failure to fulfill contract obligations, it is determined that the contractor was not in default, the rights and obligations of the parties shall be the same as if termination had been issued for the City’s convenience. g. Termination for Default (Transportation Services) If the contractor fails to pick up the commodities or to perform the services, including delivery services, within the time specified in this contract or any extension or if the contractor fails to comply with any other provisions of this contract, the City may terminate this contract for default. The City shall terminate by delivering to the contractor a notice of termination specifying the nature of default. The contractor shall only be paid the contract price for services performed in accordance with the manner of performance set forth in this contract. If this contract is terminated while the contractor has possession of the City’s goods, the contractor shall, as directed by the City, protect and preserve the goods until surrendered to the City or its agent. The contractor and the City shall agree on payment for the preservation and protection of goods. Failure to agree on an amount shall be resolved under the Dispute clause. If, after termination for failure to fulfill contract obligations, it is determined that the contractor was not in default, the rights and obligations of the parties shall be the same as if termination had been issued for the City’s convenience. h. Termination for Default (Construction) If the contractor refuses or fails to prosecute the work or any separable part, with the diligence that will insure its completion within the time specified, or any extension, or fails to complete the work within this time, or if the contractor fails to comply with any other provisions of this contract, the City may terminate this contract for default. The City shall terminate by delivering to contractor a notice of termination specifying the nature of default. In this event, the City may take over the work and compete it by contract or otherwise, and may take possession of and use any materials, appliances, and plant on the work site necessary for completing the work. The contractor and its sureties shall be liable for any damage to the City resulting from the contractor's refusal or failure to complete the work within specified time, whether or not the contractor's right to proceed with the work is terminated. This liability includes any increased costs incurred by the City in completing the work. The contractor's right to proceed shall not be terminated nor shall the contractor be charged with damages under this clause if: 1. Delay in completing the work arises from unforeseeable causes beyond the control and without the fault or negligence of the contractor. Examples of such causes include: acts of God, acts of the City, acts of another contractor in the performance of a contract with the City, epidemics, quarantine restrictions, strikes, freight embargoes; and 2. Contractor, within 10 days from the beginning of any delay, notifies the City in writing of the causes of delay. If in the City’s judgment, delay is excusable, the time for completing the work shall be extended. The City’s judgment shall be final and conclusive on the parties, but subject to appeal under the Disputes clauses. If, after termination of the contractor's right to proceed, it is determined that the contractor was not in default, or that the delay was excusable, the rights and obligations of the parties will be the same as if termination had been issued for the City’s convenience. i. Termination for Convenience or Default (Architect & Engineering) The City may terminate this contract in whole or in part, for the City's convenience or because of the contractor’s failure to fulfill contract obligations. The City shall terminate by delivering to the contractor a notice of termination specifying the nature, extent, and effective date of termination. Upon receipt of the notice, the contractor shall (1) immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to the City all data, drawings, specifications, reports, estimates, summaries, and other information and materials accumulated in performing this contract, whether completed or in process. If termination is for the City’s convenience, it shall make an equitable adjustment in the contract price but shall allow no anticipated profit on unperformed services. If termination is for the contractor’s failure to fulfill contract obligations, the City may complete the work by contact or otherwise and the contractor shall be liable for any additional cost incurred by the City. If, after termination for failure to fulfill contract obligations, it is determined that the contractor was not in default, the rights and obligations of the parties shall be the same as if termination had been issued for the City’s convenience. j. Termination for Convenience or Default (Cost-Type Contracts) The City may terminate this contract, or any portion of it, by serving a notice or termination on the contractor. The notice shall state whether termination is for convenience of the City or for default of the contractor. If termination is for default, the notice shall state the manner in which the contractor has failed to perform the requirements of the contract. The contractor shall account for any property in its possession paid for from funds received from the City, or property supplied to the contractor by the City. If termination is for default, the City may fix the fee, if the contract provides for a fee, to be paid to the contractor in proportion to the value, if any, of work performed up to the time of termination. The contractor shall promptly submit its termination claim to the City and the parties shall negotiate the termination settlement to be paid to the contractor. If termination is for the City’s convenience, contractor shall be paid its contract close-out costs, and a fee, if the contract provided for payment of a fee, in proportion to the work performed up to the time of termination. If, after serving a notice of termination for default, the City determines that the contractor has an excusable reason for not performing, such as strike, fire, flood, events which are not the fault of and are beyond the control of the contractor, the City, after setting up a new work schedule, may allow the contractor to continue work, or treat the termination as a termination for convenience. Disadvantaged Business Enterprise (DBE) – a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The City’s overall goal for DBE participation is listed elsewhere. If a separate contract goal for DBE participation has been established for this procurement, it is listed elsewhere. b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the municipal corporation deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)). c. Since no separate contract goal has been established, the contractor will be required to report its DBE participation obtained through race-neutral means throughout the period of performance. d. The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor’s receipt of payment for that work from the City. In addition, the contractor may not hold retainage from its subcontractors or must return any retainage payments to those subcontractors within 30 days after the subcontractor's work related to this contract is satisfactorily completed or must return any retainage payments to those subcontractors within 30 days after incremental acceptance of the subcontractor’s work by the City and contractor’s receipt of the partial retainage payment related to the subcontractor’s work. e. The contractor must promptly notify the City whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of the City. Incorporation of Federal Transit Administration (FTA) Terms – All USDOT-required contractual provisions, as stated in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this contract. The contractor shall not perform any act, fail to perform any act, or refuse to comply with any request that would cause the City to be in violation of FTA terms and conditions. Government-wide Debarment and Suspension (Nonprocurement) – The City agrees to comply with the requirements of 2 C.F.R. part 180, subpart C, as adopted and supplemented by U.S. DOT regulations at 2 C.F.R. part 1200, which includes the following: (a) It will not enter into any arrangement to participate in the development or implementation of contracts with any contractor that is debarred or suspended except as authorized by: 1 U.S. DOT regulations, “Nonprocurement Suspension and Debarment,” 2 C.F.R. part 1200, 2 U.S. OMB, “Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement),” 2 C.F.R. part 180, including any amendments thereto, and 3 Executive Orders Nos. 12549 and 12689, “Debarment and Suspension,” 31 U.S.C. § 6101 note, (b) It will review the U.S. GSA “System for Award Management,” https://www.sam.gov, if required by U.S. DOT regulations, 2 C.F.R. part 1200. The contractor also will comply with federal debarment and suspension requirements when hiring subcontractors, and will review the “System for Award Management” at https://www.sam.gov, if necessary, to comply with U.S. DOT regulations, 2 C.F.R. part 1200, and (2). Energy Conservation – The contractor shall comply with mandatory standards and policies relating to energy efficiency, stated in the state energy conservation plan issued in compliance with the Energy Policy & Conservation Act. Access Requirements for Persons with Disabilities – The contractor shall comply with 49 USC 5301(d), stating federal policy that the elderly and persons with disabilities have the same rights as other persons to use mass transportation services and facilities and that special efforts shall be made in planning and designing those services and facilities to implement that policy. The contractor shall also comply with all applicable requirements of Sec. 504 of the Rehabilitation Act (1973), as amended, 29 USC 794, which prohibits discrimination on the basis of handicaps, and the Americans with Disabilities Act of 1990 (ADA), as amended, 42 USC 12101 et seq., which requires that accessible facilities and services be made available to persons with disabilities, including any subsequent amendments thereto. Prompt Payment – The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contract receives from the City. The prime contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City. This clause applies to both DBE and non-DBE subcontracts. AFFIDAVIT The State of Arkansas ) ) S.S. County of Benton ) I, Robert M. Crafton, President & CEO of Crafton, Tull & Associates, Inc. of Rogers, Arkansas, MAKE OATH AND SAY THAT: 1 . Crafton, Tull & Associates, Inc. participates in E-Verify, the federal program for electronic verification of employment eligibility. 2. Crafton, Tull & Associates, Inc. does not knowingly employ any person who IS an unauthorized alien. STATE OF ARKANSAS COUNTY OF BENTON SUBSCRIBED AND SWORN TO BEFORE ME, on the 21 st day of April 2022. Signature l1 vd{t~ W\D k.._ (Seal) NOTARYPUBLIC I ~ My Commission expires: --"-!+-f ..... 3~!-IL~5_,0"--------7 I CYNTHIA MURPHY BENTON COUNlY NOTARY PUBUC-ARKANSAS My Commission Expires January 31, 2030 Commission No. 12374387 BILL SUMMARY BILL NO: 2022-001 SPONSOR: Councilmember Fitzwater SUBJECT: Vacation of Various Sanitary Sewer Easements on Property Addressed as 21 06 Jefferson Street DATE INTRODUCED: April18, 2022 Staff Recommendation: Approve. Summary: When approved this item will authorize the vacation of sanitary sewer easements on the property addressed as 2106 Jefferson Street , in the City of Jefferson, Missouri. Origin of Request: City of Jefferson Sewer Division Department Responsible: Public Works PERSON RESPONSIBLE: MATTHEW J. MORASCH, P.E./Eric Seaman, P.E. Background Information: Various sanitary sewer easements have been found to be unnecessary within the property at 2106 Jefferson Street as a result of the demolition and reconfiguration of structures on the site. New private laterals have been constructed replacing what had been sewer mains within the property. This vacation will also relinquish a sewer easement near Southridge and Red Oak Drives, which does not contain a sewer line. A new sewer main easement for the newly constructed sewer has been granted to the City of Jefferson. When this vacation is approved, the City will have less sewer infrastructure to maintain than it did previously. Fiscal Information: The cost of this action will equal the recording fee. BILL NO . 2022-001 SPONSORED BY Councilmember Fitzwater ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , VACATING AND DISCONTINUING VARIOUS SANITARY SEWER EASEMENTS ON THE PROPERTY ADDRESSED AS 2106 JEFFERSON STREET, IN THE CITY OF JEFFERSON, MISSOURI. WHEREAS, it has been shown to the Council of the City of Jefferson , Missouri, that the owners of 2106 Jefferson Street in the City , have petit ioned the City Council to vacate various sanitary sewer easements ; and WHEREAS , it has further been shown that it would not inconvenience the publ ic or the citizens of the City to discontinue the sanitary sewer easements for public use as described in Section 1 of this Ordinance . NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS : Section 1. The Council of the City of Jefferson, Missouri, hereby declares it necessary , reasonable and proper to discontinue sanitary sewer easements in the areas described as portions of property addressed as 2106 Jefferson Street in the City of Jefferson , Missouri and forever vacate the following described sanitary sewer easement in said City: See attached discriptions . Section .f.. The statutory right of reversion in the owners of the abutti ng property is hereby confirmed , as is provided by the laws of the State of Missou ri, and the Mayor and the Clerk of the City are hereby authorized to execute al l necessary instruments required to confirm the reversionary rights of the owners of property abutting on the area vacated, as described in Section 1 of this ordinance, in the right-of-way vacated. Section ~. This Ordinance shall take effect and be in full force from and after its passage . PASSED __________________ __ APPROVED ________________ __ Presiding Officer Mayor Carrie Tergin ATIEST: APPROVED AS TO FORM : City Clerk 311-408 A strip of land 10.00 feet of even width across a part of a tract of land conveyed to Central Electric Power Co-op, a corporation per Deed of Record in Book 181, Page 409, Cole County Recorder's Office also, being a part of the Southeast Quarter of the Northeast Quarter of Section 23, Township 44, Range 12, in the City of Jefferson, County of Cole, Missouri, the centerline of said 10.0 foot strip of land being more particularly described as follows: Beginning at a point on the southerly line of a tract of land conveyed to Central Electric Co-op, described above, and the northerly line of a tract of land conveyed to Ralph H. Linden busch and wife per deed of record in Book 217, Page 310, Cole County Recorder's Office, said point being 34.0 feet east ofthe northwesterly corner thereof; thence North 51 degrees, 10 minutes, 34 seconds East, 28.0 feet, more or less, to the point of termination of this description. 311-410 A strip of land 10. DO feet of even width, across a part of a tract of land conveyed to Ralph H. Linden busch and wife, per Deed of Record in Book 217, Page 310, Cole County Recorder's Office also, being a part of the Southeast Quarter of the Northeast Quarter of Section 23, Township 44 North, Range 12 West, in the City of Jefferson, County of Cole, Missouri, the centerline of said 10.0 foot strip of land being more particularly described as follows: Beginning at a point on the southerly line of a tract of land conveyed to Ralph H. Linden busch and wife described above, said point being 13. 50 feet, more or less, east of the most south westerly corner thereof; thence north 51 degrees, 10 minutes, 34 seconds East, 165.50 feet, more or less, to a point on the northerly line of said tract said point being 34.0 feet, more or less, east of the most northwesterly corner thereof, and the point of termination of this description. 244-252 A strip of land 10 feet of even width, in the southeast quarter of the northeast quarter of Section 23, Township 44, Range 12., in the City of Jefferson, County of Cole, Missouri, the centerline of said 10 foot strip being more particularly described as follows: From the southeast corner of the northeast quarter of said Section 23, thence north along the section line, 1372.47 feet; thence west parallel with the north line of said section 187.6 feet to the southerly right-of-way line of Cole County Route "C"; thence southwesterly along said southerly right-of-way line, 130 feet; thence south r 12' west, 125 feet to the beginning point of this description; thence 87" 0' right, 100 feet to the termination of this description. 244-254 A strip of land 10 feet of even width, in the southeast quarter of the northeast quarter of Section 23, Township 44, Range 12, in the City of Jefferson, County of Cole, Missouri, the centerline of said 10 foot strip being more particularly described as follows: From the southeast corner of the northeast quarter of said Section 23, thence north along the section Hne 1372.47 feet; thence west parallel with the north line of said Section 187.6 feet to the southerly right-of-way line of Cole County Route "C", thence southwesterly along said southerly right-of-way line 130 feet; thence south 7 degrees 12 minutes west, 125 feet, to the beginning point ofthis description, thence 93 degrees 0 minutes left, 15 feet to the termination ofthis description. 244-255 A strip of land 10 feet of even width in the southeast quarter of the northeast quarter of Section 23, Township 44, Range 12, in the City of Jefferson, County of Cole, Missouri, the centerline of said 10 foot strip being more particularly described as follows: From the southeast corner of the northeast quarter of said Section 23; thence north along the section line, 1372,.47 feet; thence west parallel with the north line of said section, 187.6 feet to the southerly right-of-way line of Cole County Route "C"; thence southwesterly along said southerly right-of-way line, 293.4 feet; thence south 2 degrees 11 minutes east, 95 feet to the beginning point ofthis description; thence 94 degrees 30 minutes left, 60 feet to the termination of this description. 1 inch = 30 Feet 15 30 60 90 ( Graphic Seale -Feet ) ____ \_ __________ --~ ..... -------------__ :; ____ _ VACATION OF EASEMENTS BK. 311, FG408, BK. 311, PG-410 1 inch = 30 Feet 15 30 eo 90 ( Graphic Scale -Feet ) Rodrigo &: Alico D. Guillen 2013 Southridae Dr. Sk-702, pg.:055 P.S. ~io-uoe A~ I T0.812.81 FL=8D7.91 I c:.::=:::,:='rl -----I I N:S Development 1 i:: Corp~:~Gary ,' f 2016 Red Ook Dr. I f lot 18 I I Ook Leof l=s See. 1 Bk-500, pg-447 // I VACATION OF EASEMENTS BK. 244, PG 255, BK. 244, PG-252, BK. 244, PG-254 PRINTS ISSUED 11/3/2020 REVISIONS: ?atm:k P. Kremer. ?E-Engineer MD# PE-2012018094 w > C/) !-a: t-<( 0:::: ::::l z w 0 w c.. CJJ CJJ ~ 0 ~-~ 0 w () w~~ WI- C/)t-0:::: O::z 1-::::l <( _ w cnO wco ~ Z(.) 0 Ow LLJ: c.. CJJ_; e:::o ox () l±:o zW 0:::: LL. -w>-!--,1- 0 () coO w S:z t--I NO w CJJ <( -I 0:: w u <( LL. <( 0:::: LL. !-w > z ...., w () CMPS J08 No. 98-28BS DRN. BY: CKD. BY: PPK RMB SCALE: AS INDlCATED SHEET TI1'LE EASEMENT VACATION EXHIBIT SHEET NUMBER 1 OF 1 SHEETS APPLICATION FOR VACATION OF RIGHT-OF-WAY/ALLEY/EASEMENT PUBLIC WORKS & PLANNING COMMITTEE Citv of Jefferson -Department of Public Works 320 East McCarty Street, Jefferson City, Missouri 65101 Phone (573) 634-6410 Fax (573) 634-6562 Date of application:_----!J~u~n~e-=2=-"'9~20~2""0'-------------- We, the undersigned property owners, hereby petition the City Council to vacate the following right-of-way/alley/easement: See attached description and exhibits. (Attach legal description of property to be vacated) PRINTED NAME SIGNATURE ADDRESS OF PROPERTY MAILING ADDRESS PHONE NO. ABUTTING VACATION Janice Coffelt Cl -Nc~ 21 06 Jefferson Street P.O. Box 269 573-761-2878 ,7"' Jefferson City, MO 65109 Jefferson City, MO 65102 Primary Contact(s)_..!..P~a'-'!tr.!.::ic~k.!..K~re~m~er~------------------------------------------ Address: 2500 East McCarty Street. Jefferson Citv. MO 65101 Telephone Number(s),_.:>t_5~73"'---"'6""'34:o:.-_,3""'4""55"'------------------------------------------ Fee for submitting requests for vacation of easements or rights-otway as per Appendix Y of the City Code $136 (June ;m,_ 2018) Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow 72 business hours to process the request. ...... -----------·---·------· BILL SUMMARY BILL NO: 2022-002 SPONSOR: Councilmember Fitzwater SUBJECT: Vacation of Sanitary Sewer Easements on Property Addressed as 3031 and 3101 South Ten Mile Drive DATE INTRODUCED: April 18 , 2022 DEPARTMENT DIRECTOR(S):-=---+-~74.:..=...._~--,t---=:-.------- Staff Recommendation: Approve . Summary: When approved this item will authorize the vacation of sanitary sewer easements on the properties addressed as 3031 and 3101 South Ten Mile Drive, in the City of Jefferson , Missouri. Origin of Request: Property owner Department Responsible: Public Works PERSON RESPONSIBLE: MATTHEW J . MORASCH, P.E./Eric Seaman, P.E . Background Information: Two sanitary sewer main relocation projects have occurred on the referenced properties to accommodate building expansion and redevelopment. New sewer easements have been dedicated for the new sewer main lines that were built. The new line and dedicated easement render the old lines and existing easements unnecessary . Fiscal Information: The cost of this action will equal the recording fee. BILL NO . 2022-002 SPONSORED BY Councilmember Fitzwater ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , VACATING AND DISCONTINUING VARIOUS SANITARY SEWER EASEMENTS ON THE PROPERTIES ADDRESSED AS 3031 AND 3101 SOUTH TEN MILE DRIVE , IN THE CITY OF JEFFERSON , MISSOURI. WHEREAS, it has been shown to the Council of the City of Jefferson , Missouri , that the owners of 3031 and 3101 South Ten Mile Drive in the City , have petitioned the City Council to vacate various sanitary sewer easements ; and WHEREAS , it has further been shown that it would not inconvenience the public or the citizens of the City to discontinue the sanitary sewer easements for pub lic use as described in Section 1 of this Ordinance . NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. The Council of the City of Jefferson , Missouri, hereby declares it necessary, reasonable and proper to discontinue sanitary sewer easements in the areas described as portions of properties addressed as 3031 and 3001 South Ten Mile Drive in the City of Jefferson , Missouri and forever vacate the following described sanitary sewer easements in said City : See attached descriptions . Section~· The statutory right of reversion in the owners of t he abutting property is hereby confirmed , as is provided by the laws of the State of Missouri , and the Mayor and the Clerk of the City are hereby authorized to execute all necessary instruments required to confirm the reversionary rights of the owners of property abutting on the area vacated, as described in Section 1 of this ordinance, in the right-of-way vacated. Section ~· This Ordinance shall take effect and be in full force from and after its passage . PASSED _________ __ APPROVED _________ __ Presiding Officer Mayor Carrie Tergin ATIEST: APPROVED AS TO FORM : City Clerk City# EXHIBIT A PORTION OF 15' PERMANENT SANITARY SEWER EASEMENTS TO BE VACATED (B-684. P-229 & B-684. P-230) A 15.00 foot wide strip of land across port of the Southeast Quarter of the Northwest Quarter of Section 10, Township 44 North, Range 12 West, in the City of Jefferson, Cole County, Missouri, the centerline being more particularly described as follows: From an Iron Pin on the westerly right-of-way line of Weotherhill Road, being the southeasterly corner of the property described in Book 306, page 459, Cole County Recorder's Office; thence N39'05'00"E along the westerly right-of-way line of said Weotherhill Road, being the southeasterly line of said property described in Book 306, page 459, 44.65 feet to a point on the centerline of an existing 10 foot Sanitary Sewer Easement, as described in Book 222, page 463 & Book 222, page 477; thence N8133'50"W, along the centerline of said 10 foot Sanitary Sewer Easement, 31.87 feet to the centerline of the 15 foot wide Sanitary Sewer Easement described in Book 684, page 230, Cole County Recorder's Office; thence along the centerline of said 15 foot wide Sanitary Sewer Easement described in Book 684, page 230 the following courses: S65'51 '32''w, 66.64 feet; thence N88'53'0Q"W, 90.95 feet to the POINT OF BEGINNING of the following described centerline; thence leaving the centerline of said 15 foot wide Sanitary Sewer Easement described in Book 684, page 230, N18'01'30"W, along the centerline of said 15 foot wide Sanitary Sewer Easement described in Book 684, page 229, 117.65 feet to a point on the centerline of said 1 0 foot Sanitary Sewer Easement described iri Book 222, page 463 & Book 222, page 477 and the point of termination. EXCEPT any of the above Easement Vacation that lies within the Sanitary Sewer Easement described in Book 684, page 230, Cole County Recorder's Office and the easterly connection thereof to the new Sanitary Sewer Easement to replace this Vacated Portion. TITl..E Central Missouri Professional Services, Inc ENGINEERING -SURVEYING -MATERIALS TESTING 2500 E. McCARTY Phone (573) 634-3455 JEFFERSON CITY, MISSOURI 65101 FAX (573) 634-8898 SANITARY SEWER EASEMENT TO BE VACATED SE 1/4 NW 1/4 SEC. 10, T44N, R12W NEW HORIZONS COMMUNITY SUPPORT SERVICES INC DRN. BY J.B.R. BOOK CKD. BY SHEET 1 OF 2 JOB NO. 88-296 I I I ~ , ' EXHIBIT 8 I "--..-._ ~ ~ i'. I -..........._ --.. ' (3\r. --' "".( 4ti· New Horizons 9ommunity Support -----~ -·-#.J/ (31 ./) Services Inc. '" ~ ~ './'> • 8-678, p-101 --..........._ ' :!};>; 3101 S. Ten lolile Drive -..........._ --... (31 1 0' Sanitary Sewer Easement Book 222, page 477 SE 1/4, NW 1/4 SEC. 10, T44N, R12W Book 222, page 463 "'"""'"'"" / / / / / / / W.8. Price Inc 8-306, p-459 3031 S. Ten Mile Drive ' / 5 Permanent Sanitary Exist. 10' Sanitary Sewer Easement Book 222, page 477 Sewer Easement 8-684, P-229 Jrl'8e Vacated 15' Permanent Sonita!y Sewer Easement B-684, P-230 90.95' N88"53'00"W - JBJC Properties UC 8-495, p-464 710 Weatherhill Road Book 222, page 463 Fd lp / / Central Missouri Professional Services, Inc. ENGINEERING -SURVEYING -MATERIALS TESTING 2500 E. McCARTY Phone {573) 634--3455 JEFFERSON CITY, MISSOURI 65101 FAX (573) 634--8898 lTTlE SANITARY SEWER EASEMENT TO BE VACATED SE 1/4 NW 1/4 SEC. 10, T44N, R12W FOR NEW HORIZONS COMMUNITY SUPPORT SERVICES INC J. Brian Rockwell, MO. PLS #2524 CENTRAL MISSOURI 1--------,------....-----~.----------1 PROFESSIONAL SERVICES DAlE 04/02/2020 DRN. BY J.B.R. SCALE 1" = 40' BOOK MISSOURI STATE CERllACAlE OF AUTHORITY CKD.BY SHEET 2 OF 2 JOB NO. 88-296 EXHIBIT A PORTION OF 10' PERMANENT SANITARY SEWER EASEMENTS TO BE VACATED (B-222. P-463 & B-222, P-477) A 10.00 foot wide strip of land across part of the Southeast Quarter of the Northwest Quarter of Section 10, Township 44 North, Range 12 West, in the City of Jefferson, Cole County, Missouri, the centerline being more particularly described as follows: From an Iron Pin on the westerly right-of-way line of Weatherhill Road, being the southeasterly comer of the property described in Book 306, page 459, Cole County Recorder's Office; thence N39'05'00"E, along the westerly right-of-way line of said Weatherhill Road, being the southeasterly line of said property described in Book 306, page 459, 44.65 feet to a point on the centerline of an existing 1 0 foot Sanitary Sewer Easement described in Book 222, page 463 & Book 222, page 477; thence N87'33'50"W, along the centerline of said 10 foot Sanitary Sewer Easement described in Book 222, page 463 & Book 222, page 477, 31.87 feet to the POINT OF BEGINNING for this Centerline; thence N65'20'11 "W, along the centerline of said 1 0 foot Sanitary Sewer Easement, 244.23 feet to the point of termination. EXCEPT any of the above Easement Vacation that lies within the Sanitary Sewer Easement described in Book 684, page 230, Cole County Recorder's Office and the easterly connection thereof. FOR SANITARY SEWER EASEMENT TO BE VACATED SE 1/4 NW 1/4 SEC. 10, T44N, R12W NEW HORIZONS COMMUNITY SUPPORT SERVICES INC J. Brian Rockwell, MO. PlS #2524 CENTRAl MISSOURI 1-------,--------,-------..,.---------f PROFESSIONAL SERVICES DATE 04/02/2020 DRN. BY J.B.R. SCALE 1" = 40' BOOK MISSOURI STATE CERTIFICATE ._R __ EV-. -...!.-...!.--+-_,_.;..;.,.:.;__,_+-SH_EET_:_1_.:...:0F_2--If...:JOB~NO-. -8-8---2-9-6---1 OF AUTHORITY #000355 DATE CKD. BY \ I I \ \ I ~', I '-...----.._ ~ ~ i'. 1 , -.... e.Q -... ...... .At;· EXHIBIT B New Horizons ~ommunity Support -------~ -·~'.l} 8 /) Services Inc. ..._ _ ~ './"' • B-678, p-101 .._ -....__ -.... :/J>; 3101 S. Ten Mile Drive -............ -.... 8 Exist. 1 0' Sanitoty Sewer Easement Book 222, page 4n Book 222, page 463 I / / - SE 1/4, NW 1/4 SEC. 10, T44N, R12W ', ~/ / / / / / W.B. Price Inc B-306, p-459 3031 S. Ten t.lUe Drive \ \ < // 10' Sanitary Sewer Easement Book 222, page 477 Book 222, page 463 \ \ '~\ 15' Perm9rf~nt \ \ .~ sewer To Be Vacated Exist. 1 0' Sanitary Sewer En,..,n\l!nt-. Book 222, page 477 Book 222, page 463 \ / B-684, P-229 \ '-..n / / / " \J / " " J. I 15' Permanent Sanitary Sewer Easement B-684, P-230 90.95' ~>~ ~~-N88'53'00"W - JBJC Properties LLC 8-495, p-464 71 0 Weatherhill Road / [jCentral Missouri Professional Services, Inc. ENGINEERING -SURVEYING -MATERIALS TESTING 2500 E. McCARTY Phone (573) 634-3455 JEFFERSON CITY, MISSOURI 65101 FAX (573) 634-8898 SANITARY SEWER EASEMENT TO BE VACATED SE 1/4 NW 1/4 SEC. 10, T44N, R12W NEW HORIZONS COMMUNITY SUPPORT SERVICES INC DRN. BY J.B.R. SCALE 1" = 40' BOOK CKD. BY SHEET 2 OF 2 JOB NO. 88-296 APPLICATION FOR VACATION OF RIGHT -OF-WAY/ALLEY/EASEMENT PUBLIC WORKS & PLANNING COMMITTEE Citv of Jefferson -Department of Public Works !20 East McCarty Street, Jefferson City, Missouri 65101 Phone (573) 634-6410 Fax (573) 634-6562 · Date of application: ____ _....:..../..z./___.:_1_2__:_/_2_0.::....:..../8~·:..__ ___ _ We, the undersigned property owners, hereby petition the City Council to vacate the following right-of-way/alley/easement: See Attached Exhibit A and B (Attach legal description of property to be vacated) PRfl'li.TED NAME AOBiiE8B~O'f 'PRGPERTY AB011ifi!IG?\1ACJtT~ PHONE NO. Primary Contact(s), ______________________________________________ _ Address:. _________________________________________________________________________ __ Telephone Number(s) ______________________________________________________________________ _ F£!e for submitting reguests for vacation of easements .2! rights-of-way as per Appensti.x y 2f the City Code $133 (June ag. 2.Q1 5) Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. VACATION ROW form 071715 Revised June 30,2015 BILL SUMMARY BILL NO: 2022-003 SPONSOR: Councilmember Fitzwater SUBJECT: An Engineering Design Contract with Engineering Surveys and Services for the Ohio Street Bridge, Project No. 32174, RFQ No. 4018 DATE INTRODUCED: April 18, 2022 Staff Recommendation: Approve . Summary: When approved this bill will authorize a contract with Engineering Surveys and Services in the amount of $141 ,140.00 for the design of the Ohio Street Bridge. Origin of Request: City Staff Department Responsible: Public Works PERSON RESPONSIBLE: MATTHEW J . MORASCH , P.E./David Bange , P.E . Background Information: At the time of its last inspection , the Oh io Street Bridge was closed to vehicular traffic after its load rating was reduced, and it remains c losed today . At the January Public Works and Planning Committee meeting the committee directed Staff to look into the replacement of this bridge . To that end , an RFQ was sent out and Engineering Surveys and Services was selected for the design of this project and we are now looking to enter into a contract with them. Funding for the des ign of the bridge is proposed to be taken from the monies remaining in the contingency category of Sa les Tax G. Fiscal Information : I Account I Available ·Required Remaining I 45-99 0-578063 I $166 ,153 .22 $141 ,140 .00 $25,013 .22 BILL NO. 2022-003 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ENGINEERING SURVEYS AND SERVICES, IN THE AMOUNT OF $141,140.00 FOR THE OHIO STREET BRIDGE PROJECT. WHEREAS, Engineering Surveys and Services has been selected as the firm best qualified to provide professional services related to the Ohio Street Bridge project. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1 . Engineering Surveys and Services is hereby approved as the best qualified firm to provide professional services and its proposal is hereby accepted . Section ~-The Mayor and City Clerk are hereby authorized to execute an agreement with Engineering Surveys and Services for the Ohio Street Bridge project. Section ~-The agreement shall be substantia lly the same in form and content as that agreement attached hereto as Exhibit A. Section 1_. This Ordinance shall be in full force and effect from and after the date of it s passage and approval. Passed : ---------------------Approved : ____________________ _ Presiding Officer Mayor Carrie Tergin ATTEST : APPROVED AS TO FORM : City Clerk City A~--- FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid RF SQ4018 -Ohio Stree t Bridge Proj ect Public Works -Opened February 10 , 2022 RECOMMENDATION: Staff recommends the award of the request for qualifications RFSQ40 18 for the Ohio Bridge Project (desi gn and construction services to rep lace the Ohio Street bridge over Wears Creek an d improvements t o the brid ge approaches) to Engineering Surveys and Serv ices of Jefferson City, MO. This bid was evaluate d by Public Work's staff and was awarded to the most quali fied vendor. The contr act amount is for $141,140.00. BIDS RECEIVED: Engineering Surveys and Services, J efferson City, MO Bartlett and West, Jefferso n C i ty, MO CFS Engin eers, Jefferson City, MO This bid was posted on B o nfire . Bid notification s we re sent to 1,747 vendors ofwhi ch 10 were recommended vendors by t h e D e partment. FISCAL N OTE: Expend ed or Acco unt Nu mb er Descri ption FY 2022 Encumbered Bid Amo unt Balance Budget Am ou nt Contingency-Sales Tax G Funds-Capita l 45-990-578063 * Improvements $166,153.22 $0 $141,140.00 $25,013.22 Bid Total $141,140 .00 *A new account number w ill be created upon approval of the contract for this specific project. ATTACH MENTS-SUPPORTING DOCUMENTA TION Signarure: ~ti . a ~~4 '--.- mch mg Agent 11 22 From: To: Subject: Date: Leigh Ann, Bange Dayjd Corrjgan Lejgh Ann Ohio Street Bridge RFQ Thursday, February 17, 2022 9:04:47 AM Our Committee met and discussed the three submittals that we received. I have scored the three responses in Bonfire based on the consensus that was reached at that meeting. We believe that ES&S would be best suited for this project. Since this is a new process I am not sure what the next step should be but we would like to move begin the development of the scope and fee with ES&S when we reach that point. Thanks. David Bange, P .E. City Engineer City of Jefferson 320 E. McCarty Street Jefferson City, MO 65101 Phone(573)634-6433 .l ft.}• E l\S 0 N RFSQ4018-01/22-Ohio Street Bridge Project Scoring Summary Active Submissions 1 T t 1 l T h : 1 Capactty and l Past Record of · 1 ! Experience and I . I · · • 1 ° a ! ec ntca Ca ability P f I I Competence p ~ -·----·-------1-----·--------1--·--~------- Supplier . I /100 pts I /40 pts .•_. . I /30 pts p Engineering Surveys & Services Bartlett & West CFS Engineers 92 91 89 36 28 36 27 35 27 Generated on Apr 11 , 2022 3:30 PM COT -Leigh Ann Corrigan Page 1 of 1 28 28 27 CITY OF JEFFERSON CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and Engineering Surveys and Services, hereinafter referred to as "Contractor". WITNESSETH: THAT WHEREAS, the City desires to engage the Contractor to render certain services for the design of the Ohio Street bridge and related improvements, hereinafter described in Exhibit A. WHEREAS, Contractor has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Contractor for the performance of services by the Contractor. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Contractor as follows: 1. Scope of Services. Contractor agrees to provide all supervision, labor, tools, equipment, materials and supplies for the design of the Ohio Street bridge and related improvements, as set forth in Exhibit A. In the event of a conflict between this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail. 2. Payment. The City hereby agrees to pay Contractor for the work done pursuant to this contract according to the payment schedule set forth in the contract documents upon acceptance of said work by an Agent of the City of Jefferson's Public Works Department and in accordance with the rates and/or amounts stated in the bid of Contractor, which are by reference made a part hereof. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. No change in compensation shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. The total amount for services rendered under this contract shall not exceed One Hundred Forty-One Thousand One Hundred Forty Dollars and Zero Cents ($141, 140.00). 3. Term. This contract shall commence on the date last executed by a party as indicated below. The Contractor shall perform professional services for the design of the Ohio Street bridge and related improvements, as set forth in Exhibit A, within four hundred twenty-five (425) calendar days from the date last executed by a party as indicated below. 4. Additional Services. The City may add to Contractor services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 2 hereof. The Contractor shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and approved by the City and shall be accepted and countersigned by the Contractor or its agreed representatives. 5. Personnel to be Provided. The Contractor represents that Contractor has or will secure at its expense all personnel required to perform the services called for under this contract by the Contractor. Such personnel shall not be employees of or 2 have any contractual relationship with the City except as employees of the Contractor. All of the services required hereunder will be performed by the Contractor or under the Contractor's direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted except as provided in Exhibit A without the written approval of the City. 6. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 7. Independent Contractor. The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor or any of its employees as agents or employees of the City. 8. Benefits not Available. The Contractor shall not be entitled to any of the benefits established for the employees of the City and shall not be covered by the Workmen's Compensation Program of the City. 9. Nondiscrimination. The Contractor agrees in the performance of the contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 10. Illegal Immigration. Prior to commencement of the work: a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. c. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall provide proof of citizenship or lawful presence of the owner. 11. Notice to Proceed. The services of the Contractor shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A. 12. Termination. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the 3 effective day of such termination. The City reserves the right to terminate this contract for convenience by giving at least fourteen (14) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City, provide Contractor shall be entitled to payment for all work completed by Contractor through the date of termination. The Contractor may with cause terminate this contract upon 30 days prior written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor. 13. Waiver of Breach. Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 14. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney's fees, expenses and costs. 15. Severability. If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Assignment. The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee. 17. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable for the accuracy of the information furnished by the City. 18. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Contractor under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Contractor without prior written approval of the City. 4 19. Indemnity. To the fullest extent pennitted by law, the Contractor will defend, indemnify and hold hannless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting from the perfonnance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 20. Insurance. Contractor shall provide, at its sole expense, and maintain during the tenn of this agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than "A," that shall protect the Contractor, the City, and the City's officials, officers, and employees from claims which may arise from operations under this agreement, whether such operations are by the Contractor, its officers, directors, employees and agents, or any subcontractors of Contractor. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Contractor operations, products, services or use of automobiles, or construction equipment at a limit of $500,000 Each Occurrence, $3,000,000 Annual Aggregate; provided that nothing herein shall be deemed a waiver of the City's sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this section, or not renewed without 30 days advance written notice of such event being given to the City. 21. Documents. Reproducible copies of tracings and maps prepared or obtained under the tenns of this contract shall be delivered upon request to and become the property of the City upon tennination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and delivering same. 22. Books and Records. The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with this contract, and shall make such materials available at their respective offices at all reasonable times during the contract and for a period of three (3) years following completion of the contract. 23. Nonsolicitation. The Contractor warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, 5 brokerage fee, gifts, or contingent fee. 24. Delays. That the Contractor shall not be liable for delays resulting from causes beyond the reasonable control of the Contractor; that the Contractor has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Contractor be liable for indirect or consequential damages. 25. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whosoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 26. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action. 27. Notices. All notices required or permitted herein under and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: City of Jefferson Department of Law 320 East McCarty Street Jefferson City, Missouri, 6510 I If to the Contractor: Engineering Surveys and Services Attn: Chris Y ameli 802 El Dorado Drive Jefferson City, MO 65101 [Signatures to Follow on Next Page] 6 CITY OF JEFFERSON, MISSOURI ENGINEERING SURVEYS & SERVICES Carrie Tergin, Mayor Title: Date: ___ _ Date: ---- ATIEST: ATIEST: City Clerk Title: APPROVED AS TO FORM: Exhibit A Estimate or NTE 000 Proposal $ 100 Research $ 200 Survey (Topo/Boundry/AlTA) $ 210 Survey (Staking & layout) $ 220 Survey(As-Built) 230 Machine Control $ 300 Design Engineering $ 135,140.00 400 All Things lab 407 Drilling I Geo Report $ 6,000.00 $ 141,140.00 $ 74,000 KEG $ 5,300 Timberlake Notes Touk Dcsiqn Enqinoerinq Schematic Des!lln S<:oolnA w Client Preparinq Propos.:~ll ~pe of Services ConS1ruction Ooeuments TASK A DaHl Coll ection 3nd Concept Pl ans I Prchnin.::lry Site Visit 2. Design Tc.:~.m seeping meeting with City St.:11T 3, Prep:lre Meeting Minutes 4 Collect Md re\'iew :av.:1ibblc d.:1tn: 4 .1. City LIDAR. ocrial photo. GIS d:uo -l .2. Exis tinu utilit y data Total 4.3. 1\\ail.:~.blc City drnin.:1gc ca.lcubtions, floodplain HEC· RAS models, No·Rlse ccrtific:uions in the Qre.l 4 4. Pro~rt ~ Q,,ncrship lnfornl:lti on (Sec GIS) 4 5. Prep:trc Suney scope ofwod.;: for City (, Prcp:are l'rchmin:uy Concept PIJ.ns 61 Orid ge T~-pic.:tl CrOS1 Section 6 2 OH~rall plan Yiew df3\\U1SS showing project lin'Ats 6.3 Pl:tn 'iew dnm mgs showing initi.ll gr.tding limits 6 4 Profile dm\\ings sho,,ing ,·ertic3.1 :ilignm:.'Tl1 \\ith gr:wJes Md curve lengths 6 S. Prcp:lf'e pl.:1n \iew aerial photo exhibits for Interested Parties Meeti ng 6.6 Opini on of Prob:lble Construction Cost 6. 7 Desi&n te:tnt intern:>.! re\ iew 6.8 Pro Bress meeting "ith J efferson City Public Works (JCPW)st:tfl' 6 'J l'rep:lfe progress meeting minutes 6 10 Address JCPW Conuncnts 7. Public McetinHS 7.1. l)rcp:vc nil displays nnd documents needed for :m open house-style Interested PJrtil."S (W) meetin g. P~1rk Bonrd meeting, :md Pu blic Works Doard meeting. Int erested P:u1ies (:llso referenced o.s stlkeholders) include O\mcrs :md residents of proper1i es on :md :1dj::acent to the project 3nd ot her stnl..eholdcrs identified "ith the concurrence of JCPW s t:tfl' 7 2 Open House IP Mectiny 7.2 I. Prc:p:uc: dtspk1ys a.nd documents needed for meetlng. 7.2 2 Assist the: City in conducting :md nttmd :ln open houk·.S I)Ie IP ~ling. 7.3 Par\. Do:ud ~l cetinu 7.3 I. PIJn :md prcpnre dis pl3)" :u~d documents needed for nledmg 7 3 2 Assis t the City m presenting the pi~ to the P:1rk llo:1rd 7 4 Publ1c Wor-Ls :md Oc\·domc:nt Commillcc Meeting 7 4.1. Pl:tn and prepare dlspbys :u1d documents need ed for ntectmg 7.4.2 Assist th e: City in presenting the plans to the Publ1c Worl..s Uonrd 8 City Council l~ublic Bearing 8, I Prep:ve prcscntotion m.1tcri:ds for .:1 briefing to Ci ty COlu lcil describing the project develo pment to d:ue, includ ing:\ summary o f the public in\'OI\·ement process . TAS K D. l'llf:l.IMINA ilY PLANS I 0, Utility Coordmntion Mcc1 ing 10 I Prep:ue Concepl Plan Dra\\ings to be sent to utility reprcsent:ui,·es as PDFs and/or h:lrd copies. 10 2 , Conduct one (I) uttlity coordination lllee'ting IU 3 Prcp:lre meetmg minutes I I. Pu.•p:uc Prdunin~· Pl ans II I Emironmental Cle:tr:mces II 1.1 SHPO ) II I 2 USACE 404 pcmut (Assumes N::~.tion\\ide Permit II 1.3 ThreJtcned :md End.:1ngered Species II I A . FE~I.t\ Floodpl:t.in (scope :l.Ssumes City .:~.ppro,·ed No-R1.sc and C11y f-l oodplain Dcvclopmc:nt pern'At only. othc: r FEll. lA leiters ofm.1p ch:Jngc not included) 11.2 11.3 11.4. Title s heet General notes sheet Survey conlrolt><>ints and l.:1yout shl.-et Prinei le PLS t58 t 36 0 0 SurvPM PElt PE I El 95 ! s 147 Is t 36 0 0 0 0 I t t t t 0.5 0.5 I 2 2 0.5 t I 2 0.5 I • t 2 2 t 2 4 8 0 0 0 0 0 0 0.5 2 2 I t • 2 8 t 2 t6 8 0.5 t CAD Tech Field Tech 95 s 72 $ 64 0 0 2 2 2 2 4 0 2 4 1 t 2 Admin 64 0 s s s s s s $ $ $ $ $ s s $ s s $ $ s $ $ s $ $ 242.00 242.00 147.00 73.50 73.50 t47.00 294 .00 294 .00 2t7.50 291.00 481 .00 217 .50 527 .00 147.00 484 .00 95.00 962.00 760.00 217.50 464.00 95.00 527.00 1.342.00 337 .00 3,1t2.00 t 45.50 2t900 144.00 Trips ll.:S T~pic:~.l cross sections 11.6 o,em/1 Plan View Sheet 0.5 11.7. Ohr o Street Pl3n·Profde Sheet s \\lth gr::tding lirrits 0.5 II 8. Intersecti on layouts ILK. I. Side S1rec1S I I.K2. Trail crossings 11.8.3. Dri\·cw:tys 11.9. P:wemcm m.'Vking ;Uld si1!,11:1 J:!~ pbn (CrosswaJk r--t---t---f--T--f----f.----f.--4 ---+---j s•sn "ith sobr JX)\\ered be:1eon) 11.1(1 P:n erncnt dr:tin:1gc S)o'Stcm b~out :u1d profiles II II l.igluong pl:m 11 .12. Dnd ge Pl:w 11.13 Tempor:uyTrnffic Comrol per MUTCD 11.14 City of Jefferson Stand:trd Dct:lil.s 11.15. Cross sections c,·cry 50 feet nnd intcrseclions/dri' C\\ :-~ys II.J6. Fr eid rc\icw 11 .17. Oprm on of Probable Cost II.IK II 19 Design Te:un lntcmnll~ene\\ Address JCPW Comments TA SK C. Jti G II T-OF-W,\ Y rt.,~\NS 12 E:tScment Oesenpt•ons Property desc riptions :md dispb.y dr:1win~s for nil needed peml.'l.nC'nt :l.nd tempomry e:tSemcniS (c:stim."''tc 4 dcscriphons ) ·n,e Ci ty will ::1cquirc the needed e3.Scmcnts. 13 Prcp:uc R1gh t-of-W:ay P13nS 13.1. Title Sheet 13.2 Qq:r:lll Pl:\n Vie\\-Shec1 I 33 Pnrc:c l Tabul:uion 13.4. fllrul J'1rofile Sheet s '' ith c:tSemen t tu1d right -of- '':I.Y l.1bcls 13.5. prof1les 13.6. 13 7 13.8 . Fuul P."'~' eme nt drainage system byout nnd No-Rise DocumentJtion Design Te:'lm lntem;tl RC\IC'\\ Address JCPW C onuncnts T AS K D. FINA L I'LA NS, SI'ECS & ESTIMATt:S (PS .~E) I 1-t Prep:uc F1nll Plans (Afier rig_ht Of\\a)/cascmcnts :~.re ::1cquncd) 1.1 I Title sheet 14 2 General notes sheet I~ 3 QuJ.niiiY sheets 14 .4 Suncy comrol poims :md b you1 sheet 14.5. Typical cross sections 14.6. 0 \cr:tll Pl:~.n View Sheet 14. 7. JlJan-Pr ofile Sheets ''ith gr:Kiing hnuts 14 8 Spccml in tersection b) out sheds 14 9 Pa,cmentjomt plan 14.10 Pa\emcnt n'l.'lfking and srgnage pbn (Crosswllk sign mth solar po\\Cred beacon) 14 .11. Jla,ement drain:tgc sys tem In~ out nnd profiles 14 .12. Rct:timng wall plans 14.12.1 Loc:uion design :uul profiles 14.12.2. S tructural details 14.13 . L1ghtmg pl.m 14.14. Ondge l'bns 14.15 TempomryTr:UficCo ntrol per M UTCD 14 16 Eros ten C'o n1rol D nm mgs an dct:trls 1-1.17 C rt) of Jefferson St:md:ud Oct:trl s I ~.IK Crou sechons c,·c~' 50 f«t :tnd mtcrsccttons/dri ' cw.ays l .J.I'J. FieltlHc,icw 14.20. Send Final Pl:m POFs to utihty rcprcscnt:tii\'CS for coordination 1.J 21 Op1mon of ))rob:J.ble Cost and 01d Form 14.22. Tedtruc.ll specs~ specLl lJHO\lSIOns 14.23. Desrgn Te!\m l nt em!ll Rc' rew 14.2-1 Address JCPW Comments 12 0.5 05 05 12 0 .5 0.5 0.5 0.5 05 05 0 5 0 ,5 291.00 2 17.50 361.50 962.00 962.00 772.00 1,342 ,00 1.630.00 <:18.00 876.00 <35.00 <35.00 8 70.00 484.00 527.00 588.00 1,5«.00 962.00 1.728.00 294.00 962 .00 109 .50 36.00 1,391.00 36.00 109.50 145 .50 625 .00 1,486.00 312.50 217 .50 29 1.00 294 .00 294 .00 484 .00 219.00 1'5.50 72 .00 217 .50 95.00 95.00 527.00 1.3-48.00 588.00 962.00 W:ltor Quality Documcnt1 SWPPP Hydt:aufic Rcpcwt Elosion and Sediment Conrrol Oesig'l (lypeln••<itlonali<cm )r~]~~~~~~~[~[~[~~~~]~~~-05 (type in additional item) (tYPe in addllonaJ item) (type in add tiona! item) (type in additional item) 833.50 Outside Oo.slQn Team Coordination Bridge OcsiWl by Kas kaskia Site UQhting Landscape Oesi~ Total 0 Bidding ProC\Il!!!!lfll Soec:ifications. Contract Documents Pte bid meetin~ Ou~ons. Addenda. etc. Bid Comparision and Bid T abuJa!3on, R Altend Bid ()pcninR ecommcnd Award (type in ad(ftional ilcm) (type in addtlonlllllcml (type in ad(ftional it em) Total 0 Construction Admini,tration Pte-Construction Meeting Shop Orev.inQS Celeetrieal) Shop Ora\'AAQS (&tructural) Shop OraWnps {sewef) Shop Orav.inps (plumbinQ) etabons Construction Questions I OraWnn lntercx Ens;neeri~ Supplimentallnstructioos or Proposal Requests Site Vis.its (0 v isits) nch U st Substanti al Completion Site Vi si t and Pu Review Monthly pay apps As-buiUs and Final Inspection idQe Submittal to MoOOT (type in additional it em) (type in addtionaf it em) (type i n addtionaf item) Tot~tl 0 Expendllbles Plotting, Postage, Etc (5 copies of pf'o}e ct manual) Lodging As·Bult Survey ~i:>neous~:;---==== r.t.reage (rOllld trip) TitUeWork. a•butll ftvD e in addtionN Item) (rype in addtionBI Item) Total 0 '[rips_ 0 112 0 2 1 2 ' 0 0 8 1 2 8 0 0 ' 2 0 0 10 6 0 0 0 0 M.des 1 0 0.6 $ 5,300.00 $ 139 132 0 0 $ 119.2 33.00 8 $ 1,190.00 $ 1 $ 389.00 $ 588.00 $ -$ $ $ $ 9 0 0 0 $ 2,1 67.00 $ 294.00 0.5 $ 47.50 0.5 $ 47.50 05 $ 47.50 $ $ 1,176.00 $ $ $ $ 8 $ 1,120.00 2 $ 416.00 $ $ $ 1.5 10 0 0 $ 3,1 48.50 i 0 0 0 0 $ 0 $ 124,548.50 SubtotJI ContingenC'I 9% $ 10.586.62 Contingency $ 135,135.12 Total Estimate s 13S,l40.00 NTE s 135,130.00 Uno Item 400 Task Pr!nclplo PE I El CAD Tech Field Tech Admin Trips s 158 s 136 95$ 72$ 84$84 402 · ---~~=:s::.j,;.,.'0~,::.,6:l&a.-:o_;c±~iti~r::.i:;ikE~·-=-~~~~~~~~t1::TI~:;~~~~~~~~ml]lt21~~~§ Drill Rig Excavator Skid Steer-Mobilization/load/unload Skid Steer-Operation mileage Load & Unload MobUizationnoad/unload Support Vehicle (per day) Feel Auger DrUiing -No SampUng Feet Auger DrUling -Sampftng Coring 403fT~-·.:_.::·;~-,_-~ .. }~:~;'·'~~.:-: =~~c~:,:':J~"'t.iiu_a· · ··--.. ····-~·····- __ ·...:.~.-.:...-.:.:--·:.-. MobHizationnoadlunload 308 Mini (12' depth) 320 exc. ($189 add $21 for grapple) Skidstcer (w/1 operator and 1 laborer) Trucldng Drill Rig Over Night Per Diem 406!!l...mP~~~9~-:Z.i:=~~-- Jars Shelby Tubes Moisture Conten1 Particle-Size Analysis, Wei Sieve Hydrometer Analysis Material Finer Than #200 Sieve Specific Gravity Alterberg Limits (LL,PL&PI) Shrinkage Limit Dry Density of Undisturbed Sample Unconfined Compression Triaxial (Q), Multistage Consolidation Test Swell Proctor-Standard Proctor-Modified Relative Density Califomia Bearing Ration Flex WaD Perm. FaUing Head Perm. pH and sulfates Time Creating Report Bound Reports Proctor Samples (agg) Sieve and PI Fine Aggregate Testing Sieve, -200, SG, Del, Lightweight, Clay Coarse Aggregate Testing MoOOT •'-- Sieve. -200, SG. Del, Tor E Pieces Samplo Pick up Reporting 408 Total s 112 s 150 $ 210 $ 170 $ 120 $ 140 $ 100 18 10 98 84 70 70 56 80 34 53 350 450 205 140 170 385 300 320 260 Hr Hr Hr Hr Hr Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Subtotal $ s $ $ ~~~~Pv~~ill~~~~iiiiiim: $ $ Subtotal $ $ $ $ $ $ Is l£tn.#1'0YI ~ 4o9:.~ i~~fcUQrnfflftci'iiil&ttlivif~iic.,·~.-:. .. ::=_.' :::li:~~~SZ2~:2~flliD~~rEJ:~~~~~,:a:z:~~~~~ ~~:fi~arthWorl< fill 1---+---+---t---+---+----t : ~~~::,and utilities 1----+----1----l-----+----+----t : Proof Roll 1---+--+----+---+---+----1 $$ Subgrade AggBa~ ............ .p~~~~====~~~~~~==~$$ Nudear Density Guage fl Reporting '----...L...---'-----1---...L...---..1.---..J S - Profit Total 10% $ 409 Tolal S Subl olal 410 Foun<QUono (lnclud<!s Travel Time) Subgrade Obs<!IVI\100 F001ings Observallon P1er Obsetvabon Repon.ng I I 410 Total S Subtotal 411 R elnforcement Observations (Includes T~vet nT~==E==E==:t===E===E==3 Foollngs FoundaUon Walls Relalnlng Walls Slab·on·grade Stairs Line hom Elevated Slab Beams/Girders Columns Loadong Dock E><1 Stairs/Stoops Stdewa!k Pavement Masonry Reportl\g 411 Totol s .t12 Concrete, Mortu, an d Grout (Includes Travel T1 Concreto Plant lnspec:uon mel Foot ong s super spea.l footmg Foundauan W1Us Sla~rade Stan Elevated Stabs Beams/Girders Columns Loadong Dock E><lerlor Sto~s/S1oops Re ta ining Wall Curb and Guuer 1 Ramps Pavement Sidewalk Monar/Grout Monar/Grout for CMU CyiiCube/Prism Potkup Mortar Cube GroutPnsm Cyinder 4 X8 Eoeh Cyinder 6X12 EaCh Reporu>g 4 12 413 Aophlft TuUng (Includes Travel Time] core densdy tesung 413 core dril l generator rental core drilong Reponlf\g Task Steetlnsoec.tlons 415 Sttuc1urul Sloel Precast Con nections Bobs Shear Studs Oec.kln g COnnechons Bar Joists Weld lnspectoon Total S ~ Total 0 S Prin clpte EnQineer $ 158 s 136 Sets Sets Sets Sell 40 185 s Eo Eo $ Subtot,al Per5el s 22.00 Per Set s 2400 Per Set $ 15.00 Per Set $ 16.50 78 SubtOIII 0 SubtOI•l El CAD Ttch SpcllnDCir Admin 95 s 72 $ 85 s 64 Is Is s s (type In oddotlonolum) (!ype In o ddiiJOnolum) (!ype in add110nalcem) UT Equipment Ren111 Repon.og 175 41 5 416 Fnm1ng 4 16 Shear wall obsetva:Uon Repon..ng 417 F ire Proonng - F•re Rated Walls Re~'1JnQ 417 Oth or Ta sks 4t8 (type In add~ional hm) (type In add~lonal dcm) (type in addition al Jtcm) (type In addiiJOnal•em) RepononQ 4t8 4 19 Mlseollanoous Mol cago (round 1~p) I Total 0 Total o I I 0 0 0 Tnps Rate M ~o a go 0 0.6 Proht 10% NTE I I 0 0 Subtotal 0 Subtotal Estima te I ~ -I s s s s s s I s Ll S;;._ ___ __,I Subtota l I s 6,ooo.oo I Profit Total REPLACEMENT OF THE OHIO STREET BRIDGE OVER WEARS CREEK KASKASKIA ENGINEERING GROUP, LLC ESTIMATE OF HOURS Tasks Manager Principal CPMl Prolocl Eng ProJIICt Admlnllfratlon Projoct Man11gement and Coordination 18 Meetings 9 Invoicing. 9 Management Review 2 Quality Assurance 4 Subtotol Hours 2 40 0 Subtotlll Labor COif SBCO.OO $10 cco.oo so. co Brtttg11 Altomwt~va Anm•,. COnceptual Design COncept.levcl Cost Estlmato Brldgo AltematMis Memo QualitY contol 8 Subtotal Hours 0 0 8 Subtotlll Labor COif so.oo so.oo $1121).00 BrfdQII Prollmlnary Dulgn TY!Ie Size and L.ocatlon {TS&L) -Design 2 TY!Ie Site and Location {TS&ll-Plan Development QualitY COntol 8 Subtotal Hours 0 0 10 Subtotlll Labor Coif so.oo so.oo $1400.00 Brtdge Final Dulgn and Production (Jbsumu sproad box boamJ S~e Via~ 6 Dock Design 4 Girder/Beam Design 4 Abutment Analysis 8 WinQWeD Analysis & DcteiUng 2 Foundation Analysis 4 SOismlc Design 1 Job SPecial Provisions 1 Quantities/Bar BRI 8 Addro&l QA/QC Comments 4 Address .l'gell_cy Comments 4 correspondence 4 Final Bridge Plans Development 20 Load Rating (Assumes Agency provides AASHTOWARE License) 4 SI&A form preparation 2 Subtotal Hours 0 0 76 Subtotlll Labor COif so.co $0.00 $10,640.00 Blfdlle Pro.l.ettlntl and COnlfnlt:tlon SUDDOn Pro-Bid COnference Oncludes travel time\ 8 Bridge RFI ReSJ)OniCS (Assumes 1 RFI) 4 Shop Drawing Review of Girders and Bearings 2 As-Built Bridge Plana 2 Subtotal Hours 0 0 16 Subtotlll Labor Coif so.co $0.00 $2240.00 Ratoa (Includes direct labor, proftt and overhead) $300.00 $250.00 $140.00 Direct cost: Mileage (2 rounds trips from BcDavillo ta Jefferson City) I SOOimUes IS 0.581 Meals I 21daya I$ 28.00 I TOTAL DIRECT EXPENSES TOTAL LABOR Total Hours TOTAL 31912022 StolfEng Tech IV Admin Hours 18 9 9 18 2 4 0 0 9 51 so. co $0.00 $1125.00 $11 725.00 16 16 4 4 8 8 8 28 0 0 36 $2,940.00 $0.00 so.oo $4,060.00 16 18 24 24 8 16 24 0 50 $1680.00 $3120.00 so.oo sa 2oo.oo 6 8 12 8 12 16 24 4 6 8 12 2 3 2 3 24 32 8 12 8 12 4 8 40 160 220 8 12 4 6 144 160 0 380 $15120.00 $20800.00 so.oo $46560.00 8 4 8 10 4 8 14 12 8 0 36 $1260.00 $1 040.00 so.oo $4,540.00 $105.00 $130.00 $125.00 I $348.00 I $56.00 I $404.00 $73 085.00 5531 I $73,489.00 I David Bange, PE City Engin eer City of Jefferson 320 E McCarty St Jefferson City, MO. 65101 Dear Mr. Bange: March 9, 2022 Revised March 29, 2022 RE: Pro f es sional Services Proposa l Ohio Street Bridge Thank you for the opportunity to submit this proposal for civil engineering services for the above referenced project. We understand this project to include design of a single span structure over Wears Creek. The structure will have a driving surface that is a minimum of 24 feet wide with a 10-foot-wide pedestrian walkway on the downstream side of the structure that is e levated six inches above the driving surface. The City's desire is to have the structure match the architectural design of the Dunklin Street Bridge including patterned concrete created with form liners, railings, and lighting. The request is to design a structure that will improve the existing hyd raulic capacity of the bridge to the greatest extent possible without causing harm to downstream structures or negatively impact downstream water surface elevations. The No-Rise approval will be done through City staff. We are providing a detailed outline for the Scope of Services in Attachment A. We will be happy to discuss our scope and fee should you have questions or wish to adjust the scope. We ask that you review the scope in detail to ensure we are proposing what has been discussed and we have not added services or neglected any service you wis h . It is our intention to provide your project as desired at a reasonable fee. We would propose a Not-to-Exceed fee of $141,130. Bills will be submitted monthly based upon 2022 Standard Fee Schedules ES&S as well as Kaskaskia Engineering Groups We will begin work upon Notice-to-Proceed and the survey information being provided to our team {we are providing a schematic of what we believe will be needed from your survey staff). It is our understanding that you wish to bid the project in March of 2023 and you will need approximately 2 months for advertisement and approval process. Ohio Street Bridge March 29, 2022 Page 2 We provide many additional services that can be added to this proposal upon request. Examples include stormwater detention and BMP design, landscape design, and construction quality control observation/testing. All hardcopy prints, shipping fees , & permit fee s are a reimbursable expense in addition to the fees noted above. Invoices will be sent monthly and you agree to pay these invoices within 30 days of the date of the invoice. If the proposed scope of services, fees, and payment conditions meet your approval, we will begin preparing a contract. Plea se do not hesitate to co ntact us with any questions or concerns. Respectfully, Chris Yarnell, PE Branch Manager ATTACHMENT A-SCOPE OF BASIC SERVICES March 9, 2022 Revised March 29,2022 OHIO STREET BRIDGE City of Jefferson -Public Works Department PROJECT DESCRIPTION: The Ohio Street Bridge project will include replacement of the Ohio Street bridge over Wears Creek and improvements to the bridge approaches including the intersections with Wears Creek Greenway, storm water collection system and piping, lighting, and pedestrian and bicycle accommodations. Design services will include: geotechnical engineering and pavement design, bridge design, roadway design, hydraulic analysis and storm water management design, environmental clearance services/permits, utility coordination, lighting design, limited bid phase and construction phase services, and as-built bridge plans. Concept plans, preliminary plans, and final plans, specifications and cost estimates will be produced. Engineering Surveys and Services will be assisted by Kaskaskia Engineering Group for structural engineering required for the project. Custom Engineering will provide pedestrian lighting as a subconsultant on the project. Surveying information will be provided by the City of Jefferson staff. TASK SUMMARY The following is a summary of the tasks associated with the scope of services to be provided by Engineering Surveys and Services (ES&S) for this project. A. Data Collection and Concept Plans B. Preliminary Plans C. Final Plans, Specifications, and Estimates D. Bid Phase Services E. Construction Phase Services F. As-Built Bridge Plans for submittal to MoDOT Bridge Inventory, DETAILED SCOPE OF WORK TASK A. Data Collection and Concept Plans I. Preliminary Site Visit 2. Design Team scoping meeting with City Staff 3. Prepare Meeting Minutes 4. Collect and review available data: 4.1. City LIDAR, aerial photo, GIS data liPaoc ::-l::ngiueain,~ SurPeys & Senices Attachment A-Scope of Services --------5•U!; 1)5-! OHIO STREET BRIDGE REPLACEMENT City of Jefferson -Public Works Department ~-· ~-·~ --~~~---~---~~~·---- 4.2. Existing utility data 4.3. Available City drainage calculations, floodplain HEC-RAS models, No-Rise certifications in the area 4.4. Property Ownership Information (provided by City of Jefferson, See GIS data) 4.5. Survey data to be performed by City staff and sealed by Missouri Professional Land Surveyor in AutoCad format. Reasonable direction will be provided by ES&S for information to be provided. 5. Prepare Preliminary Concept Plans 5 .1. Bridge Typical Cross Section 5.2. Overall plan view drawings showing project limits 5.3. Plan view drawings showing initial grading limits 5 .4. Profile drawings showing vertical alignment with grades and curve lengths 5.5. Prepare plan view aerial photo exhibits for Interested Parties Meeting 5.6. Opinion of Probable Construction Cost 5. 7. Design team internal review 5.8. Progress meeting with Jefferson City Public Works (JCPW) staff 5.9. Prepare progress meeting minutes 5.10. Address JCPW Comments 6. Public Meetings -not provided at this time TASK B. PRELIMINARY PLANS 7. Geotechnical Investigation includes two (2) borings at centers of bridge ends 7 .1. Office Preparation 7 .2. Field Reconnaissance 7.3. Collect Soil Boring Samples and Logs 7.4. Drill Rig rental 7.5. Prepare Geotechnical Report 7.6. Design Team Internal Review 7.7. Analysis of the existing historic retaining wall is not included. 8. Utility Coordination Meeting 8.1. Prepare Concept Plan Drawings to be sent to utility representatives as PDFs. 8.2. Conduct one (I) utility coordination meeting 8.3. Prepare meeting minutes 9. Prepare Preliminary Plans 9 .1. Environmental Clearances: 21 P au e :::;.. fngilleerin~.: Surl'eys & Servict!s Attachment A-Scope of Services --------s,,,., 19).: OHIO STREET BRIDGE REPLACEMENT City of Jefferson-Public Works Department 9.1.1. SHPO 9.1.2. USACE 401 & 404 permit ES&S and/or associates to perform if applicable 9 .1.3. Threatened and Endangered Species 9.1.4. FEMA Floodplain (scope assumes City approved No-Rise and City Floodplain Development permit only, other FEMA letters of map change not included) 9 .2. Title sheet 9.3. General notes sheet 9.4. Survey control points and layout sheet 9.5. Typical cross sections 9.6. Overall Plan View Sheet 9.7. Ohio Street Plan-Profile Sheets with grading limits 9 .8. Intersection layouts 9.8.1. Side Streets 9.8.2. Trail crossings 9.8.3. Driveways 9.9. Pavement marking and signage plan (Crosswalk sign with rapid flash beacon) 9.1 0. Pavement drainage system layout and profiles 9.11. Lighting plan, including electric conduits and wiring details 9.12. Bridge Plans 9.13. Temporary Traffic Control per MUTCD 9.14. City of Jefferson Standard Details 9.15. Cross sections every 50 feet and intersections/driveways and at points of interest 9 .16. Field review 9.17. Opinion of Probable Cost 9.18. Design Team Internal Review 9.19. Address JCPW Comments TASK C. RIGHT-OF-WAY PLANS I 0. Easement Descriptions-not included 11. Prepare Right-of-Way Plans-not included TASK D. FINAL PLANS, SPECS & ESTIMATES (PS&E) 12. Prepare Final Plans (After right of way/easements are acquired) 12.1. Title sheet 12.2. General notes sheet 12.3. Quantity sheets 31 Page fngilzeerin~ Sun•ey,· & Services Attachment A-Scope or Services --------5111(1' 1954 OHIO STREET BRIDGE REPLACEMENT City of Jefferson~ __ P~blic Wo~ks D~partment 12.4. Survey control points and layout sheet 12.5. Typical cross sections 12.6. Overall Plan View Sheet 12.7. Plan-Profile Sheets with grading limits 12.8. Special intersection layout sheets 12.9. Pavement joint plan 12.10. Pavement marking and signage plan 12.11. Pavement drainage system layout and profiles 12.12. Retaining wall plans 12 .12.1. Location design and profiles 12.12.2. Structural details 12.13. Lighting plan, including electrical conduit and wiring details 12.14. Bridge Plans. Scope of work assumes: spread box beam bridge with one tall abutment and one integral abutment. Significant design variation may require a design fee amendment. 12.15. Temporary Traffic Control per MUTCD 12.16. Erosion Control Drawings and details 12.17. SWPPP 12.18. City of Jefferson Standard Details 12.19. Cross sections every 50 feet and intersections/driveways/point of interest 12.20. Field Review 12.21. 12.22. 12.23. 12.24. 12.25. Send Final Plan PDFs to utility representatives for coordination Opinion of Probable Cost and Bid Form Technical specs and special provisions Design Team Internal Review Address JCPW Comments TASK E. BID PHASE SERVICES 13. Attend Pre-Bid Conference 14. Respond to Questions/Prepare technical and engineering parts of Addendums 15. The City will provide the administration of bid documents, including distribution of bid documents, maintaining a bidders list, collection of money and distribution of addenda. TASK F. CONSTRUCTION PHASE SERVICES 16. Attend Pre-Construction Meeting 17. Review Shop Drawings and Materials Certifications 18. Provide file for project staking in AutoCAD format. 19. Provide answers to questions that may arise during the course of construction. 20. City will provide all other Construction Phase Services 41 Page J:'ngineering SwTe,f" ,~ Services Attachment A-Scopl! of Services --------s"'"' J:JS-' OHIO STREET BRIDGE REPLACEMENT City of Jefferson -Public Works Department --r-~---~----~-----··--- TASK G. CONSTRUCTION MATERIALS TESTING SERVICES-not included TASK H. AS-BUILT BRIDGE PLANS 21. As-built survey of the bridge structure 22. Prepare as-built plans and prepare for submittal to MODOT Bridge Inventory Additional Services upon request. Utility Potholes for exact location and depth Special Construction Inspections 51 Page Attachment A-Sl:opc of Services E11giueeri11J,t Suneys (~ Services --------smce 1.?54 NOTES : Professional Services Hourly Fee Schedule January 1, 2022 SERVICE OF: RATE: :::~:~:(~:~:i:r.:~c ::.:.:·:::::.:::::::::::::.::::.:.:·.:·:.:::::::::::::::::::.::::::::·:::::::::::::·~:.L ~:::::.:::i.~:?.::~:~.~::~?.~.~ .... . .. ~.~~-~~.~ .. ~!:~.f~.~?.~~.~.~.! .. E.~.~~~.~~.r. ................................................ $. ............. ~~.?. .... /. ... ~.~.U.r. .. .. Professional Engineer $ 136 I ho ur :·J~:.~;;t{~~t:.:~~:~:~~i;i.;,::.:,.::::·:: .. :···::-·-::-:::::::::::::::::::.:~::r ::~:::::::::i:r ~:E:~;t:~::::: ... ~.U.r.~~.Y..~r.~).~~.~ .. ~.?.!:l.~~~r. .......................................................... ?. ............... ~.?. .. _L .. ~~-~r .... . ... ~.~~-~~T . .O..~~!.~~ .. !~.~~-~-i-~~~-~ ...................................................... ?. ............... ~.?. .. _.L .. ~<?.~T .... . ... !.~~-~~-~~!~.~-.(~.U.r.'!~.Y. .. ?.r..~~~) ................................................... $. .............. .!.? .. _./._ .. ~C?.UT_ •... . .. ~~-~~.r~.~.~.!.~~-~-n.!~!.~.~-.............................................................. _ .. $. .. ·-.......... ~.?. .. __ /._. ~<?. ~.r .... . ... ?.?.!!.~ .. !.~.~~-~·i·~-~~-~ ........................................................................... $. ............... ~.~---·1. ... ~<?.~r .... . ... ~P~.~~~-~ .. !.~.~P..~~~~.r. ....................................................................... $. ............... ~.?.. ·-.!. ... ~<?.~.~ .... . ... ~'!!.?..~~-~!f.i.~-~.'!:'..~.1.~ .. 1.~-~.P.~.~t-~.~-.(~.e.~.i.?.~) ............................. $. ............. ~~-~---·/-.. ~<?.~.~-···· ... ~'!!.?..~~-~~f.i.~-~-.'!:1..~.~-~ .~.~.s.e ~-~~~-~ ....................................... ··-· $. ... _ .......... ~~-·-.!. _ .. ~<?.~.r .... . ... ~~-~~!.s~ ........................................................................................... $ .............. !.? ..... L .. ~<?.~.r ... . Adm ini str at ive Ass ista nt $ 64 I hour ············································································································-.. ··-········· ·······-····-· ...... . ... ~~.~.~:..~.~-~.n.~.i-~-~ .. E.'!.U.!J?.~~-~~ ................................................................. ~Y..SU..<?.~.~ .... . ... ~!::.~ .. !.~.~.?.!:l.~t":'J .P..i.!~.t ................................................................ $. ............. ~?.~ .... 1. ... ~<?.~.~---.. ... ~.u.r.~.~.Y..~.?~~-~~-~ ......................................................................... $ ........... 9.:~g .. _I __ e:~.~-~ .. ... ~.U.r.~~Y..::-Y<?.~ ~i~~.............. .. .... ......... ......... .. . .. . ..... $ 3 .50 I each ... ~.U.~'!.~Y..-:-:.~~~-~~-P_~s~.s ............................................... $. .... . 7 I each ... l?.r.!!.l .. ~_iJL~.~-~ .. ?.~.~-~r..~.<:J .u.~pf!l.~.~~ ..................................................... ~.Y..S.U..<?.!.~ .......... .. ... ~~.:~~f<?.:.~.~~.S.~.P.i.e:~ ............................................................... $. ....... Ll::9.~ .... L .. ~~-c-~ ... . ... ~-~.?.~~-~~.P.!.~.~-~ ....................................................................................................................... . .. ~-.~::.~ -~-~:: .. ~i-~~!~.~~!9.~.~! .. ~.~.?.~~--~-'~!.~.~~~-............................ $.. ·-· ...... 9.:~.~-... L .. e.~.~-~ ... .. ... ~ .. ~:: . .x.}.~:: .. s.i.~~!~-~~!9.~.~! .. ~?.1.?.~.............. ... . ..................... .$.. ....... o.:~g .. j ... e.ac h ... ~.~~~ .. X..~.?.~: .. s.i.~~-~-~-~~i -~~-~! .. b..l ~~-k .. ~ .. V:!.~.~t.~ ................................ $. ........... ~.:9.0 .. _./.._ .. e.~.ch .... . ... T~.a-~~-1 .............................................................................................. $ .......... ~:~? .. J ... ~.i_l ~ ... .. ... ~.~r. .. ~.i-~~ ......................................................................................... $ ............... ~.~---·1._· ~~Y ... . .... ~.?.9.~.i -~~ ........................................................................................................... ~.?.~~ .................. .. 1. Overtime charges at 1.4 times above r ates. 2. Schedu led const r uct io n ph ase se rvi ces and/or field observations wi ll be charge d at a 2- hour minimum. 3. Weekend work wi ll be charged at 2-hour minimum overtime. l(aska skia Eng in ee ring Gro up, LLC Engineering Manager Principal Engineer Senior Engineer Project Manager Project Engineer Staff Engineer Support Services Senior Biologist/Scientist Biologist/Scie ntist GIS Manager Senior Techn icia n Tech nician Construction Administrator Administrative Personnel Intern Schedule of Hourly Rates January 1, 2022 208 East Main Street Suite 100 Belleville, Illin ois 62220 6 18 .233.5877 phon e 6 18 .2 33.5977 fax $300.00 $250.00 $195.00 $165 .00 $140 .00 $ 95.00 $135.00 $105 .00 $135.00 $150 .00 $130.00 $ 85.00 $125.00 $ 50 .00 The above hourly rates are effective as of January 1, 2022 , and are subj ect to adj ustment annually . Time for Support Services in excess of 8 hours per day on client's project ; work performed on Saturdays, Sundays, or Holidays; or expert witness depositions and /or testimony wi ll be invoiced at 1 Y2 times the indicated hourly rat e. Expenses Travel per mile Current IRS approved per-mile rate Outside Services (Subconsultants, Subcontractors or Vendo rs ) Cost + 15% Commercial Travel , Meals or Lodging At Cost RESOLUTION SUMMARY RESOLUTION NO: RS2022-01 SPONSOR: Councilmember Wiseman SUBJECT: Authorizes the Approval of Successor Directors to the Capital Mall Community Improvement District DATE INTRODUCED: May 2, 2022 DEPARTMENT DIRECTOR(S) :iT------=~---;;>..:::::::....._-t--=---------- CITY ADMINISTRATOR :~£1§::=::;~:2~~~d_~£~----- Staff Recommendation: Approve . Summary: Authorizes the Approval of Successor Directors to the Capital Mall Community Improvement District. Origin of Request: Law. Department Responsible: Law. PERSON RESPONSIBLE: RYAN MOEHLMAN Background Information: The City passed Ordinance 15223 on January 21, 2014, which approved a certain Petition (the "Petition ") for Establishment of the Capital Mall Community Improvement District (the "District"). This Petition specified certain Initial Directors to serve upon the District's Board of Directors, subject to the qualifications, terms , and conditions set forth in the Petition. The Petition also provided that upon expiration of the terms of such Initial Directors, that Successor Directors would be appointed by the Mayor with the consent of the City Council by Resolution , upon the receipt of a slate submitted by the Executive Director of the District. The term for three (3) members (Jamie Reed, Gina Thoen en , and Margie Mueller) of the Board has expired. As a result, the CID's Board of Directors have submitted the following nominations for Successor Directors, with each term expiring on April 16, 2026: Jamie Reed, Gina Thoenen, and Shiela Pearre. Fiscal Information: None. RESOLUTION RS2022-01 Sponsor: Councilmember Wiseman A RESOLUTION AUTHORIZING THE APPROVAL OF SUCCESSOR DIRECTORS TO THE CAPITAL MALL COMMUNITY IMPROVEMENT DISTRICT WHEREAS, by approval of Ordinance No. 15223 dated January 21, 2014 (the "Ordinance") of the City of Jefferson , Missouri (the "City"), the City- approved a certain Petition (the "Petition") for Establishment of the Capital Mall Community Improvement District (the "District"); and WHEREAS , the Petition specified certain Initial Directors to serve upon the District's Board of Directors, subject to the qualifications, terms, and conditions set forth in the Petition ; and WHEREAS , the Petition provided , upon expiration of the terms of such Initial Di rectors , that Successor Directors would be appointed by the Mayor with the consent of the City Council by Resolution , upon the receipt of a slate submitted by the Executive Director of the District; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , that the Mayor and City Council of the City of Jefferson, Missouri, hereby approve the following Successor Directors to serve upon the District's Board of Directors for the terms stated below: Name Term Endinq Jamie Reed 4/18/26 Gina Thoenen 4/18/26 Shiela Pearre 4/18/26 Adopted this 2nd day of May, 2022 Mayor Carrie Tergin ATTEST : APPROVED AS TO FORM: City Clerk RESOLUTION SUMMARY RESOLUTION NO: RS2022-02 SPONSOR: Councilmember Wiseman SUBJECT: Authorizes the Approval of Successor Directors to the MSP Community Improvement District DATE INTRODUCED: May 2, 2022 ~ DEPARTMENT DIRECTOR(S):::-------/----/------------- CITY ADMINISTRATOR: ~ • !i.. -t4(d f) // Staff Recommendation: Approve. Summary: Authorizes the Approval of Successor Directors to the MSP Community Improvement District. Origin of Request: Law. Department Responsible: Law. PERSON RESPONSIBLE: RYAN MOEHLMAN Background Information: The City passed Ordinance 16043 on June 15, 2020 , which approved a certain Petition (the "Petition") for Establishment of the MSP Community Improvement District (the "District"). This Petition specified certain Initial Directors to serve upon the District's Board of Directors , subject to the qualifications, terms , and conditions set forth in the Petition. The Petition also provided that if the Directors are no longer authorized representatives of the City and or State of Missouri as property owners within the District , then Successor Directors would be appointed by the Mayor with the consent of the City Council by Resolution. Three (3) original members of the Board are no longer authorized representatives of the City and/or State of Missouri as property owners within the District. As a result, the Mayor has submitted the following nominations for Successor Directors to fulfill these unexp ired terms, with each term expiring on October 31, 2024 : Caroline Coulter, Kenneth Zellers , and Shiela Pearre. Fiscal Information: None . RESOLUTION RS2022-02 Sponsor: Councilmember Wiseman A RESOLUTION AUTHORIZING THE APPROVAL OF SUCCESSOR DIRECTORS TO THE MSP COMMUNITY IMPROVEMENT DISTRICT WHEREAS, by approval of Ordinance No. 16043 dated June 15 , 2020 , (the "Ordinance") of the City of Jefferson, Missouri (the "City"), the City approved a certain Petition (the "Petition") for Establishment of the MSP Community Improvement District (the "District"); and WHEREAS, the Petition specified certain Initial Directors to serve upon the District's Board of Directors, subject to the qualifications , terms, and conditions set forth in the Petition; and WHEREAS , the Petition provided , upon a request submitted by the Commissioner of Administration , that Successor Directors would be appointed by the Mayor with the consent of the City Council by Resolution if the Directors are no longer authorized representatives of the City and/or State of Missouri ; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , that the Mayor and City Council of the City of Jefferson , Missouri , hereby approve the following Successor Directors to serve upon the District's Board of Directors for the unex pired terms ending as stated below: Name Term EndinQ Caroline Coulter 10/31/24 Kenneth Zellers 10/31/24 Shiela Pearre 10 /31/24 Adopted this 2nd day of May , 2022 Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk RESOLUTION SUMMARY RESOLUTION NO: RS2022-03 SPONSORS: Councilmember Spencer Councilmembers Fitzwater, Hensley, Schreiber, Spicer, and Ward SUBJECT: Recognizes the Historical Significance of the Battle That Never Was DATE INTRODUCED: May 2, 2022 DEPARTMENT DIRECTOR(S): CITY ADMINISTRATOR: Staff Recommendation: Neutral. Summary: Recognizes the Historical Significance of the Battle That Never Was. Origin of Request: Sponsors Department Responsible: PERSON RESPONSIBLE: Background Information: This resolution recognizes the events of October 7, 1864 in the City of Jefferson as they relate to the American Civil War. Fiscal Information: None. RESOLUTION RS2022-03 Sponsor: Councilmember Spencer Co-Sponsor: Councilmembers Fitzwater, Hensley Schreiber, Spicer, and Ward A RESOLUTION RECOGNIZING THE HISTORICAL SIGNIFICANCE OF THE BATTLE THAT NEVER WAS WHEREAS, we as the City Council representing the citizens of the City of Jefferson recognize the significance of the historical date of October 7th, 1864, as well as the events and actions taken prior to that important day, including: • Aware of Confederate movements towards the City of Jefferson during the first week of October 1864 under General Sterling Price, townspeople here expended great effort to defend the City from attack; and • Union troops, militia members, enslaved and formerly enslaved men, inmates from the state penitentiary, and other men and boys from the City of Jefferson constructed nearly six miles of earthworks throughout town to slow Confederate progress; and • Union forces were significantly outnumbered, but through strategic marching maneuvers around – and possibly directly through – the Dulle Home, once the headquarters of Union General John C. Fremont and Union Camp Lily, gave the appearance to Confederate scouts that total Union forces here exceeded Price’s army; and • Confederate forces approached the City from the southeast, but made it no closer than the grounds of the current Moreau Heights Elementary School, separated from the City by Union forces, earthworks, forts, encampments, cannons, and other artillery; and • While Price likely maintained affection for our town and its residents from his time here as Governor, by all historical accounts, he decided that the City of Jefferson was too well-defended to attack and on October 7th, 1864, abandoned his mission to take the Capital City, despite its central importance to the overall Confederate strategy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, that we recognize that through cunning, bravery, hard work, and unity, this community, the Army of the United States of America, militia members, enslaved and formerly enslaved men, and state inmates deterred Confederate attack, saved many lives – and possibly the Union itself - and on October 7, 1864, prevailed without widespread bloodshed in what has become known as the Battle That Never Was. BE IT FURTHER RESOLVED that this resolution in no way shall be construed as being sympathetic to the cause of the Confederacy. This date shall serve as a day of remembrance and reflection. The City of Jefferson must continue to look forward, but there are times when we must look back to see where we have been and how far we have come as a community. This event is a part of our local history that is forever linked to our Country’s and should be remembered and revered for what it is, a celebration of life for a community that saved itself from the ravages of war. We encourage everyone to explore and study the impressive and proud history of Jefferson City, Missouri. Adopted this 2nd day of May, 2022 _____________________________ Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: _____________________________ _____________________________ City Clerk City Attorney Steven S. Crow ell , Jr. 320 E. McCart y S treet J e ffe rson C ity, MO 65 10 I Ph o ne Nu m ber: (573) 634-6306 E m a i I: SCrowe ll@j e fferso nc ity m o .gov C ity A dmini s tra t o r MEMORANDUM T o : M ayor and C ity Coun c il Fro m: St even S. Crowell , Jr., C it y Admini strb Date : A pril 22 , 202 2 Re : Organi z atio na l Pe rfo rmance Rev iew: Scop e o f Serv ice At a recent m eeting o f the Committee o n Ad mini strat io n , th e Com m ittee r ecomm ended t he f u ll Council di sc u ss furth e r the poss ibl e sc o pe of ser v ices a nd th e t iming fo r conducti ng a pe r fo rmance rev iew of th e C ity o rga ni zatio n (a ll d e partme nts). I have attache d som e d ocum e n ts prev io us ly rev iewed by the Commi ttee o n A d m ini stratio n , in c ludin g a broad scop e o f serv ices w hi c h t he Commi t tee h as bee n d iscu ss in g . If t h e Counc il w is hes fo r staff t o pro c eed w ith preparin g a R e quest fo r Pro posals (RF P), s taff ca n d evelop a f o rm a l Re quest for Pro posa ls o r a Re quest fo r Qualifica ti o n s a nd advertise t he R e quest acco rd in g to o ur pro p osa l so li c it a ti o n pro c ess . I d o n o t kn ow the fee fo r su c h a review, no r t he a nti c ip a te d cost sav in gs f ro m s uc h a rev iew. M y reco ll e c t io n is that th e Committee a nti c ip a te d t he c ost to b e a p p roxim a te ly $5 0,000. Fund in g fo r the rev iew could co m e fr o m t he Ge ne r a l F und f und b a la nce , w ith app li cable costs a l located a m o n g t he o th e r a ppro pri a te e nte rpri se fund s a nd the Pa r ks S p ec ia l R evenu e fu nd . 1 Steven S. Crowell, Jr. 320 E . McCarty Street Jefferson City, MO 65101 Phone Number: (573) 634-6306 Email: SCrowell @jeffcitymo.org City Administrator To: From: Date : Re: MEMORANDUM Committee on Administration StevenS. Crowell, Jr., City Administr~~ March 30, 2022 Committee on Administration Discussion Regarding Performance Review Scope of Service Subjects At a recent meeting of the Mayor and City Council, the Committee on Administration indicated they wanted to discuss further the possible scope of services for a performance review of the City organization. Attached is a broad scope of services to which the Committee may wish to add items or from which the Committee may want to delete items. If the Committee wishes to proceed with a Request for Proposals (RFP), staff can develop a formal Request for Proposals or a Request for Qualifications and adve11ise the Request according to our proposal solicitation process. I have enclosed a few examples of performance reviews from other entities. These examples may not include the full scope of services the Committee is interested in pursuing. I am not recommending these examples as the model to follow, I only provide the examples for your information as a different approach some other cities have pursued. LOUISVILLE: I am familiar with Louisville, Colorado (https://www.louis villeco .go v/home/s howpublisheddocument/29853 /63 7 460361573 770000 ). Louisville, CO has a population of approximately 21 , I 63 (20 18) people with approximately 260 employees, so smaller than the City of Jefferson organization. This is for an overall organizational review. Louisville wants to review all its departments within a two-year period, this RFP is for the initial three departments. MEQUON: Mequon, WI has a population of approximately 24,385 (2018). This RFP is only for one department, but in my view has a fairly good scope (I would say it is a B). 1 1 CITY OF JEFFERSON (MISSOURI) Organizational Review List of Potential Scope of Services A. Purpose: To identify organizational, operational, procedural and functional City service delivery improvement opportunities in order to maintain or enhance quality of life. B. Scope of services: Through this review, the City would like to understand the extent to which its departmental operations are positioned to meet current and future needs of the organization and community. This review will require an objective assessment of the organizational capabilities, structure and culture, and the opportunities and challenges facing the organization and each of the departments within the City of Jefferson. The project will assess the environment across the department(s) related to people, policies, processes, technology performance, and emerging trends. Generally, the City would like to determine if: (1) the City’s processes, procedures, functions and technology are optimally and efficiently designed and implemented; (2) the City is using best practices within the respective department; and (3) City’s compliance with current established City policies. Reviews should consider the level of service desired by the City Council (presumably with citizen input). Review should provide comments and recommendations to improve operational efficiencies for the following: intra/interdepartmental operations, interagency cooperation and operation, and service delivery collaboration with Cole County and State of Missouri. Any recommendations for improvement should include a cost estimate with benefits (cost/service) identified. The report MUST include an easy to read (understand) Executive Summary, to include recommendations for improvement and future actions. C. Review Information from Council: 1. Service expectations of City Council (individual interviews at a minimum). 2. The City’s strategic planning process. 3. City Council customer service philosophy. 4. City Council service implementation expectations. 5. Review of documents/information should include, but need not be limited to: City Charter, past three years operating budgets and Annual Comprehensive Financial Reports, five most recent City Council meetings, two most recent City Council committee meetings, citizen boards and commissions meetings as determined by proposer (consultant), prior discussions and recommendations for service improvements, City Personnel Manual, committee summary reports, and ??? 6. Department Directors will be interviewed regarding their service improvement observations, suggestions, challenges, etc. as the proposer deems appropriate. 2 D. Departments (functions): review to include, but not limited to: 1. Staffing (unless completed in a separate analysis) a. Review current staffing levels and the effectiveness of authorized job classifications. b. Review current salaries compared to Council selected market. c. Review current job descriptions. d. Analyze current staffing levels. e. Analyze future staffing levels needs. f. Identify “salary compression” amounts by employee and recommend a policy for implementation of salaries to minimize compression. g. Provide an implementation hiring salary policy for new hires. h. Review and analyze the City’s recruitment and retention efforts. i. Review the City’s evaluation process for appropriateness, effectiveness, and connection with organizational culture, goals, desired outcomes. j. Provide cost estimates for implementation for recommendations. k. Review Departmental compliance with personnel policies and procedures. l. Others? 2. Facilities a. Analyze the overall space needs of the department (may be several departmental locations). b. Analyze the overall departmental customer service needs of the department (may be several departmental locations). c. Explore opportunities for renewable energy options (i.e., solar for department; may be several departmental locations). d. Explore collaborative service delivery opportunities among City department and Cole County. Want to include State or other public service entities or private sector organizations? e. Others? 3. Equipment analysis (to include vehicles, machinery, furniture, telephones, computers and other electronic devises). a. Analyze equipment availability, needs, condition and make recommendations on equipment replacement with cost estimates. 4. Technology (use of technology as a means of service delivery cost savings). a. Analyze current departmental use of software systems (departmental and organization wide) to identify gaps or inefficiencies that are not in line with available technology and coordination with other departments. b. Analyze opportunities to incorporate existing or emerging field technologies (e.g. laptops, tablets, headsets, etc.) to improve operations. c. Review cybersecurity protocols, training, and funding. d. Provide cost estimates for recommendations. 5. Operations, functions, processes. a. Review departmental specific operations, functions and processes as to whether these various elements are optimally managed, coordinated and integrated. b. Review departmental managerial span of control. c. Examine options for sharing of services, outsourcing and mergers/regionalization. 3 d. Identify options for efficiency improvements. e. Identify options and processes for improving internal and external communications. f. Review and analyze all types and forms of internal and external communications. (phone, e-mail, website, signage, text, social media, etc.) of the department. g. Review staffing and make recommendation for “right sizing” staffing levels. h. Interview staff and City elected officials to identify areas for improvement within and among departments. i. Review whether these various functions are optimally managed, coordinated and integrated among various departments. j. Do you want satisfaction surveys from the public solicited? 7. Performance measures/indicators analysis. a. Review existing departmental performance measures for relevance, appropriateness, compliance (accuracy of information) and use by management and elected officials of pertinent information. Recommend any changes to measures. b. Review departmental goal setting, approval, and accomplishment. 8. Emerging trends which may have an impact on future operations. a. Identify emerging/developing trends (local, regional or national) relevant to the department and City. b. The completed review will provide an outline of desired services and service levels through review and discussion with elected officials, staff, community stakeholders and other agencies as needed. E. Analysis of interfund administrative fee. a. Review and summarize best practices for such fees. b. Review amounts allocated c. Analyze service allocations d. Compliance review e. Comparison (practice, amounts) with identified cities. F. Other City functions. a. Community development process b. Economic development process (Chamber just went through this though). c. Citizen engagement (1). Communication (media, website, public information, etc.) d. Budget process Others???