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HomeMy Public PortalAbout04/14/2000April 7, 2000 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, APRIL 14, 2000 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGFNnA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Regular Meeting and Public Hearing of March 10, 2000 B. Special Meeting of March 27, 2000 V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public 1. Regular Meeting & Public 2. Regular Meeting & Public 3. Regular Meeting & Public 4. Regular Meeting & Public 5. September Meetings to be 6. Regular Meeting & Public 7. Regular Meeting & Public 8. Regular Meeting & Public Hearings Hearing Hearing Hearing Hearing determii Hearing Hearing Hearing 5 -12 -00 at 9 A.M. 6 -2 -00 at 9 A.M. 7 -27 -00 at 9 A.M. 8 -11 -00 at 9 A.M. ied in July 2000 10 -13 -00 at 9 A.M. 11 -9 -00 at 9 A.M. 12 -8 -00 at 9 A.M. VII. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by John Marino, owner of the property located at 2582 Avenue Au Soleil, Gulf Stream, Florida, which is legally described as Lot 29, Place Au Soleil subdivision. a. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of a 4,283 square foot one -story single family dwelling which has some Mediterranean features. VIII. Reports. A. Town Manager 1. Drainage Updates B. Town Attorney C. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 4- 27 -00, 8:30 A.M. b. Regular Meeting & Public Hearing 5- 25 -00, 8:30 A.M. c. Regular Meeting & Public Hearing 6- 22 -00, 8:30 A.M. d. Regular Meeting & Public Hearing 7- 26 -00, 8:30 A.M. e. There will be no meeting held in August 2000 f. Regular Meeting & Public Hearing 9- 28 -00, 8:30 A.M. g. Regular Meeting & Public Hearing 10- 26 -00, 8:30 A.M. h. Regular Meeting & Public Hearing 11- 16 -00, 8:30 A.M. i. Regular Meeting & Public Hearing 12- 21 -00, 8:30 A.M. AGENDA CONTINUED Page 2 D. Finance Director 1. Financial Report for March 2000 E. Police Chief 1. Activity for March 2000 IX. Items for Commission Action. A. Appointment of an Alternate Member for the Architectural Review & Planning Board -3 year term B. Reappointment of Town's Special Master for a two year term. C. Amendment to AlA Landscape Plan for 3813 N. Ocean Blvd. D. Items by Mayor and Commissioners. X. Correspondence. A. Resolution #20 -2000 requesting that the Florida Legislature approve and adopt the Bldg. Officials Assoc. of Florida's position on the Florida Building Code as set forth in Exhibit "A" -The Village of North Palm Beach XI. Public. XII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 C MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, APRIL 14, 2000 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. In the absence of Mayor Koch, Vice Mayor Orthwein called the meeting to order. Q II. Pledge of Allegiance. Vice Mayor Orthwein led the Pledge of Allegiance. III. Roll Call. Present and Joan K. Orthwein Vice Mayor Participating: Fred B. Devitt III Commissioner Robert W. Hopkins II Commissioner William A. Lynch Commissioner Absent with Notice: Also Present and Participating IV. Minutes. William F. Koch, Jr Kristin K. Garrison John Randolph Rita Taylor William Thrasher Robert Schultz John Marino Mayor Town Manager Town Attorney Town Clerk Finance Director Police Chief Applicant A. Regular Meeting and Public Hearing of March 10, 2000 Commissioner Lynch moved and Commissioner Devitt seconded that the minutes be approved as circulated and all voted AYE at roll call. B. Special Meeting of March 27, 2000 It was moved by Commissioner Lynch that the minutes be approved as distributed and the motion was seconded by Commissioner Devitt. All voted AYE at Roll Call. V. Additions, withdrawals, deferrals, arrangement of agenda items. The Town Manager requested to add two items under the Town Managers Report, VIII.2., 75th anniversary of the Town and VIII.3., Letter from the Civic Association. Mrs. Garrison also requested to delete Item IX.C., Amendment to AIA Landscape Plan. She advised that she had arrived at a solution with the developer. The Town Clerk pro Otem requested to add Item VIII.D.2., Water Usage report. There were no objections to these changes. VI. Announcements. A. Regular Meetings and Public Hearings 1. Regular Meeting & Public Hearing 5 -12 -00 at 9 A.M. 2. Regular Meeting & Public Hearing 6 -2 -00 at 9 A.M. 3. Regular Meeting & Public Hearing 7 -27 -00 at 9 A.M. 4. Regular Meeting & Public Hearing 8 -11 -00 at 9 A.M. 5. September Meetings to be determined in July 2000 6. Regular Meeting & Public Hearing 10 -13 -00 at 9 A.M. Minutes of the Regular Meeting & Public Hearing -April 14, 2000 Town Commission page 2 7. Regular Meeting & Public Hearing 11 -9 -00 at 9 A.M. 8. Regular Meeting & Public Hearing 12 -8 -00 at 9 A.M. Vice Mayor Orthwein called attention to the meeting dates listed above and asked if anyone had a conflict. Commissioners Lynch and Devitt asked Odates set for the September meetings. September meetings can not be held on Commission and School Board Meetings July 2000. Mrs. Garrison stated that soon as they are available. VII. PUBLIC HEARING. if there could be any tentative The Town Manager advised that the the same date as the County and they will not be decided until she would provide these dates as A. Applications for Development Approval Vice Mayor Orthwein asked that all persons who intended to speak during the Public Hearing please stand to take the Oath. The Clerk administered the Oath to John Marino. There were no ex -parte communications declared by the Commissioners. 1. An application submitted by John Marino, owner of the property located at 2582 Avenue Au Soleil, Gulf Stream, Florida, which is legally described as Lot 29, Place Au Soleil subdivision. Town Manager Garrison reported that the ARPB had recommended approval, subject to the following conditions: 1) The Construction Traffic Management Plan submitted with the application shall be utilized during construction. 2) Prior to applying for building permit, the plans shall be revised to show a 30' front setback as required by the recently amended code. 3) A revised landscape plan and sample of the driveway pavers shall be approved by the ARPB prior to commencing construction. Mrs. Garrison advised that while the Town does not enforce deed restrictions, The Place Au Soleil Homeowners Association did review the project and has no objections. Commissioner Devitt asked what impact the 30' front setback has on the rear setback. The Town Manager advised that the rear setback changed from 25' to 201. Commissioner Lynch questioned how far the front of the home will be from the street. Mrs. Garrison stated it would be 40' from the edge of the Opavement. There was no comment from the public. a. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of a 4,283 square foot one -story single family dwelling which has some Mediterranean features. Commissioner Lynch moved and Commissioner Devitt seconded that the Level III Architectural /Site Plan Review be approved, based on a finding that the proposed plans are consistent with applicable review standards, subject to the following conditions: 1) The Construction Traffic Management Plan submitted with the application shall be utilized during construction. 2) Prior to applying for a building permit, the plans Minutes of the Regular Meeting & Public Hearing -April 14, 2000 Town Commission page 3 shall be revised to show a 30' front setback as required by the recently amended code. 3) A revised landscape plan and sample of the driveway pavers shall be approved by the ARPB prior to commencing construction. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Vice Mayor Orthwein; AYE. VIII. Reports. A. Town Manager 1. Drainage Updates Town Manager Garrison reported that the lining of the storm sewer on Banyan Road has been completed and the video of the inside of the pipe will be done within the next week. She further reported that preparation of the topo maps is underway. Also, a meeting with Little Club is scheduled for April 20, 2000 to discuss the engineering proposal with regard to the enlargement of Elsie's Pond. Mrs. Garrison advised that from what she has seen, it does not appear that the proposed enlargement of the Pond will have significant impact on the golf course. Commissioner Lynch asked if the property owners in the area have had any comments and the Town Manager advised that at this point, it does not appear that any of their property will be needed for the enlargement. Commissioner Devitt asked if there are problems with acquiring the necessary easements. Mr. Garrison stated that there are some existing easements in the area but they are too small for this project. She advised that appropriate easements will be negotiated. 2. Town of Gulf Stream 75th Anniversary The Town Manager advised that the Town was incorporated on May 12, 1925 and that the May 2000 Commission Meeting will be held on May 12, 2000. She asked if the Commission would want a Resolution to cover this. This suggestion was favorably received and so directed. 3. Proposed donations from the Civic Association Town Manager Garrison called attention to a letter from the Gulf Stream Civic Association advising that at their recent meeting they had discussed possible donations to the Town. These were, a pump to be used during flooding, providing flowers around the street markers at the beginning of each fall season, and purchasing a digital camera for photographing the houses in Town. She further explained that consideration had been given to purchasing one or two laptop computers for the two police cars but it was felt more information should be Oavailable as to what options are available and an explanation as to how they would be used. She stated that the Association wanted comments from the Commission before they moved forward with any of the proposed donations. All Commissioners present indicated they would be pleased to accept these offers. They then asked Chief Schultz if he was in favor of the laptop units to which he replied that he had not been in the past, but in the last 30 days he had been able to obtain information that had caused him to change his mind, since many of the problems he was aware of have been resolved. Minutes of the Regular Meeting & Public Hearing -April 14, 2000 Town Commission page 4 The Town Manager advised that she and Mr. Thrasher have been working on the budget for the next fiscal year and have included the purchase of 2 laptop computers. Mrs. Garrison then called attention to the last paragraph in the letter which suggested that the Civic Association host a party to celebrate the 75th anniversary of the Town's Incorporation on November 12, 2000 that would be held under a tent at the Town Hall at 5 P.M. The Commissioners suggested that this be discussed at the May meeting. B. Town Attorney There was no report from the Town Attorney. C. Architectural Review & Planning Board 1. Meeting Dates a. b. C. d. e. f. 9• h. i. Vice Mayor Orthwej Regular Meeting & Public Regular Meeting & Public Regular Meeting & Public Regular Meeting & Public There will be no meeting Regular Meeting & Public Regular Meeting & Public Regular Meeting & Public Regular Meeting & Public n called attention to thf Hearing Hearing Hearing Hearing held in Hearing Hearing Hearing Hearing above r 4- 27 -00, 8:30 A.M. 5- 25 -00, 8:30 A.M. 6- 22 -00, 8:30 A.M. 7- 26 -00, 8:30 A.M. August 2000 9- 28 -00, 8:30 A.M. 10- 26 -00, 8:30 A.M. 11- 16 -00, 8:30 A.M. 12- 21 -00, 8:30 A.M. ieeting dates. D. Finance Director 1. Financial Report for March 2000 Finance Director William Thrasher reported there are no unusual or unexpected items in the financial report. He added as a point of information that a check for approximately $30,000 has been received from FEMA for storm expense reimbursements. Commissioner Lynch moved and Commissioner Hopkins seconded that the financial report be approved as circulated and all voted AYE at Roll Call. 2. Water usage Commissioner Lynch observed that water usage appears to be higher than usual, noting that only 1990 -1991 was greater. Mr. Thrasher advised that the weather was very dry during this period, which would account for the increase. OCommissioner Hopkins questioned if the Palm trees on AlA are being properly watered during the dry periods and the Town Manager replied that they had been watered twice weekly. She added that Mr. Hoyt, the Town's Arborist, had made a recent inspection of the trees and reported that they are doing fine, that it would be necessary to water only once weekly, and that the supports can be removed. Mrs. Garrison advised that she is recommending that the supports be left on until after hurricane season is over. The Commissioners agreed with this recommendation. Minutes of the Regular Meeting & Public Hearing -April 14, 2000 Town Commission page 5 E. Police Chief 1. Activity for March 2000 Chief Robert Schultz presented his report and added that during March, he had attended the annual Place Au Soleil Homeowners Association business meeting, Detective Haseley had attended the burglary intelligence meeting at the Palm Beach Sheriffs Office and Officer Schlosser participated in a D.U.I. enforcement check point in Boynton Beach along with other police departments from within the county. In addition, the Chief advised that the Department records were audited with regard to the handling of juvenile offenders and were found to be in order. He further advised that he had been concerned about the length of the response time from the Delray Beach Fire Department and had spoken to them about this. He was pleased to report that the response time has been reduced from 8;1 minutes to just under 7 minutes. IX. Items for Commission Action. A. Appointment of an Alternate Member for the Architectural Review & Planning Board -3 year term Commissioner Lynch moved and Commissioner Hopkins seconded that Cynthia Neeves be appointed as an Alternate Member on the ARPB for a 3 -yr. term. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Vice Mayor Orthwein; AYE. B. Reappointment of Town's Special Master for a two year term. Town Manager Garrison reminded that the Commission had appointed Attorney Randy Zeldin as the Town's Special Master two years previously. She advised that his term is ending in May 2000, but that he would be willing to serve another term at the rate of $150 per hour. Mrs. Garrison further advised that during the past two years the staff has been able to settle the code enforcement problems that have arisen, but that it is good to have such an option available. Commissioner Lynch moved and Commissioner Devitt seconded that Randy Zeldin be reappointed as Special Master for another two -year term. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Vice Mayor Orthwein; AYE. C. Amendment to AlA Landscape Plan for 3813 N. Ocean Blvd. This item was withdrawn from the agenda. D. Items by Mayor and Commissioners. There were no items by the Commissioners. OX. Correspondence. A. Resolution #20 -2000 requesting that the Florida Legislature approve and adopt the Bldg. Officials Assoc. of Florida's position on the Florida Building Code as set forth in Exhibit "A" -The Village of North Palm Beach Resolution No. 20 -2000 was made a part of the official record. XI. Public. There was no comment from the public. Minutes of the Regular Meeting & Public Hearing -April 14, 2000 Town Commission page 6 XII. Adjournment. Vice Mayor Orthwein adjourned the meeting at 9:30 A.M. on a motion to do so made by Commissioner Lynch that was seconded by Commissioner Devitt with all voting in the affirmative. Rita L. Taylor Town Clerk