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HomeMy Public PortalAbout05/12/2000May 5, 2000 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch O REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MAY 12, 2000 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of April 14, 2000. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. Regular Meeting & Public Hearing 6 -2 -00 at 9 A.M. a. Preliminary budget discussion for 2000/2001 2. Regular Meeting & Public Hearing 7 -27 -00 at 9 A.M. a. Adoption of proposed budget & millage for 2000/20011 3. Regular Meeting & Public Hearing 8 -11 -00 at 9 A.M. 4. September Meetings to be determined in July 2000 a. Adoption of tentative budget & millage for 2000/2001 b. Adoption of final budget & millage for 2000/2001 5. Regular Meeting & Public Hearing 10 -13 -00 at 9 A.M. 6. Regular Meeting & Public Hearing 11 -9 -00 at 9 A.M. 7. Regular Meeting & Public Hearing 12 -8 -00 at 9 A.M. OVII. Presentations. A. Resolution No. 000 -2 recognizing the 75 year anniversary of The Town of Gulf Stream Incorporation. B. Ten -year service awards 1. Rita Taylor, Town Clerk- January 1990 2. Robert Schultz, Police Chief -July 1990 VIII. Reports. A. Town Manager 1. Ernst & Young- Retirement of Paul Bremer 2. Drainage update 3. APA Conference 4. Dumpster enclosure B. Town Attorney C. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public b. Regular Meeting & Public c. Regular Meeting & Public d. There will be no meeting e. Regular Meeting & Public f. Regular Meeting & Public g. Regular Meeting & Public h. Regular Meeting & Public 2. Contractor signage size Hearing Hearing Hearing held in Hearing Hearing Hearing Hearing 5- 25 -00, 8:30 A.M. 6- 22 -00, 8:30 A.M. 7- 26 -00, 8:30 A.M. August 2000 9- 28 -00, 8:30 A.M. 10- 26 -00, 8:30 A.M. 11- 16 -00, 8:30 A.M. 12- 21 -00, 8:30 A.M. AGENDA CONTINUED Page 2 D. Finance Director 1. Financial Report for April 2000 E. Police Chief 1. Activity for April 2000 F. Construction in progress in April 2000 nIX. Items for Commission Action. A. Resolution No. 000 -1 REQUESTING A PORTION OF THE COUNTY EMERGENCY MEDICAL SERVICE GRANT AWARD PROGRAM FUNDS FOR 2000- 2001 FOR THE CITY OF DELRAY BEACH, FLORIDA. B. Amendment to Personnel Policy Handbook C. Items by Mayor and Commissioners. X. Correspondence. A. Resolutions 1. City of Lake Worth a. #1 -2000; Supporting efforts to ensure statewide options considered for funding the Everglades Restoration will result in an equitable source of long term revenue and not unfairly impact residents of South Florida. b. #23 -2000; Requesting Fl. State Legislature approve and adopt Bldg. Officials Assoc. of Florida's position on the Florida Building Code. c. #24 -2000; Urging F1. Legislature to enact legislation authorizing counties & municipalities, at their option, to collect local government code enforcement fines in the same manner as non -ad valorem assessments 2. Village of Royal Palm Beach Resolution #00 -21 requesting F1. Legislature approve and adopt the position of the Bldg. Officials Assoc. of F1. on the Fla. Bldg. Code. XI. Public. XII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MAY 12, 2000 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 9:00 A.M. QII. Pledge of Allegiance. Mayor Koch led the Pledge of Allegiance. III. Roll Call. Present and William F. Koch, Jr. MAYOR Participating:Joan K. Orthwein VICE MAYOR Fred B. Devitt III COMMISSIONER Robert W. Hopkins II COMMISSIONER William A. Lynch COMMISSIONER Also Present and Kristin K. Garrison Town Manager Participating: Rita L. Taylor Town Clerk John Randolph Town Attorney Robert Schultz Police Chief IV. Minutes of the Regular Meeting of April 14, 2000. Commissioner Devitt moved and Commissioner Lynch seconded that the above minutes be approved as circulated and all voted AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes in the agenda. VI. Announcements. A. Regular Meetings and Public Hearings 1. Regular Meeting & Public Hearing 6 -2 -00 at 9 A.M. a. Preliminary budget discussion for 2000/2001 2. Regular Meeting & Public Hearing 7 -27 -00 at 9 A.M. a. Adoption of proposed budget & millage for 2000/20011 3. Regular Meeting & Public Hearing 8 -11 -00 at 9 A.M. 4. September Meetings to be determined in July 2000 a. Adoption of tentative budget & millage for 2000/2001 b. Adoption of final budget & millage for 2000/2001 5. Regular Meeting & Public Hearing 10 -13 -00 at 9 A.M. 6. Regular Meeting & Public Hearing 11 -9 -00 at 9 A.M. O 7. Regular Meeting & Public Hearing 12 -8 -00 at 9 A.M. Mayor Koch announced these meeting dates. Commissioner Lynch requested that the 10 -13 -00 meeting be changed to 10- 27 -00. There were no objections to this change. Mayor Koch directed the Police Chief to schedule a hurricane meeting for the week of May 15, 2000. It was also suggested that a member of the Gulf Stream School Board, The Little Club and George Britt be invited to the meeting. Regular Meeting and Public Hearing Town Commission -May 12, 2000 Page 2 VII. Presentations. A. Resolution No. 000 -2 recognizing the 75 -year anniversary of The Town of Gulf Stream Incorporation. The Town Clerk read Resolution No. 000 -2 recognizing the 75 -year anniversary of The Town of Gulf Stream Incorporation. Commissioner Lynch moved to adopt Resolution No. 000 -2 seconded by Commissioner Orthwein. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Orthwein; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. B. Ten -year service awards 1. Rita Taylor, Town Clerk- January 1990 Town Manager Garrison congratulated Rita Taylor, Town Clerk on her ten - year tenure with the Town and the exemplary job - performance she provides to the Town. She then presented Mrs. Taylor with a silver key ring with the Town's insignia. Mrs. Taylor thanked the Commission and the staff for the very positive working environment. 2. Robert Schultz, Police Chief -July 1990 Mrs. Garrison also congratulated Chief Schultz on his ten -year service, and expressed her gratitude for all he has done for the Town. Chief Schultz was then presented with an engraved silver service award. Chief Schultz thanked the Commission and expressed his gratitude. VIII. Reports. A. Town Manager 1. Ernst & Young- Retirement of Paul Bremer Mayor Koch commented on the excellent work Mr. Bremer had done for the Town in the past years and inquired on what procedures needed to be followed on hiring a new auditor. Town Manager Garrison indicated that she and the town attorney had conferred on this and suggested that the Board follow the Florida Statute procedures on selecting a new auditor. She recommended that the Board appoint an auditor selection committee that would include the Finance Director, Town Manager and Mayor Koch. She stated that a second Commissioner could also serve on the committee, if desired. Commissioner Orthwein moved to approve the forming of an auditor selection committee comprised of the Finance Director, Town Manager and Mayor Koch, which was seconded by Commissioner Devitt. Roll Call: Comm. Lynch; AYE, Comm. Devitt; AYE, Comm. Hopkins, AYE, Comm. Orthwein; AYE, O and Mayor Koch; AYE. 2. Drainage update Town Manager Garrison informed the Board that the project at the Gulf Stream School had been rescheduled for the 2nd week in June when the school lets out for the summer. The Town Manager reported that the Town's Utility Consultant, Earl Harvel, reviewed the videotape of the lining of the storm sewer and concluded that the work was satisfactory and had been done properly. We did find, however, that one area of the piping was larger than the maps indicated which is good for drainage purposes, but increased the cost slightly. N Regular Meeting and Public Hearing Town Commission -May 12, 2000 Page 3 Mrs. Garrison reported that she attended a meeting with the Little Club Grounds Committee to discuss the design of the Elsie's pond drainage project. There were concerns with regards to disruption to the course and reconfiguring of the ponds. They were concerned that the type of equipment used would destroy the golf course and it would be difficult to restore it back to its current condition. The Committee requested a few modifications to the design that would not include enlarging the pond. The Town Engineers will be making adjustments that are physically possible. Mrs. Garrison also stated the Engineers and herself will be attending a meeting with the South Florida Water Management District after these changes are made to the concept drawings. Mayor Koch explained that the Water Management District requires a certain amount of water storage area. Commissioner Hopkins asked that the engineers make a recommendation to the Commission on the design of the ponds and pumps. 3. APA Conference Mrs. Garrison reported that she attended the annual American Planning Association Conference and found it to be very beneficial especially in dealing with issues of aesthetic and sign regulations, which she was able to utilize at the last Architectural Review and Planning Board meeting. 4. Dumpster enclosure Town Manager Garrison recommended that the Town move forward with the fencing enclosure of the dumpster. The total cost will be just under $900.00, of which the Town's portion will be about $330.00. Commissioner Lynch moved to approve the dumpster enclosure, which was seconded by Commissioner Orthwein. Roll Call: Comm. Lynch; AYE, Comm. Devitt; AYE, Comm. Hopkins, AYE, Comm. Orthwein; AYE, and Mayor Koch; AYE. The Town Manager referred to the summary of legislation passed in the recent session. She had looked up two bills on the internet that might affect the Town, the statewide building code and the simplified communication taxation. She indicated that she believes the language we have currently in our code is going to be sufficient to accommodate the building code change. She indicated if there were any items the Board had questions on she would research them. B. Town Attorney There was no report from the Town Attorney. C. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 5- 25 -00, 8:30 A.M. b. Regular Meeting & Public Hearing 6- 22 -00, 8:30 A.M. c. Regular Meeting & Public Hearing 7- 26 -00, 8:30 A.M. d. There will be no meeting held in August 2000 e. Regular Meeting & Public Hearing 9- 28 -00, 8:30 A.M. f. Regular Meeting & Public Hearing 10- 26 -00, 8:30 A.M. g. Regular Meeting & Public Hearing 11- 16 -00, 8:30 A.M. Regular Meeting and Public Hearing Town Commission -May 12, 2000 Page 4 h. Regular Meeting & Public Hearing 12- 21 -00, 8:30 A.M. Mayor Koch announced these meeting dates. 2. Contractor signage size Mrs. Garrison informed the Board that the ARPB discussed sign size regulations at their last meeting. She indicated that the ARPB will not be recommending any changes to the sign regulations presently inasmuch that the Town recently updated the Codes. The ARPB will be enforcing the same regulations for contractor and real estate signs, both to be of the same size and color - -white background with black letters. D. Finance Director 1. Financial Report for April 2000 The Town Manager explained that the Finance Director was on vacation and he had reported that there is nothing unusual in the report. She informed the Board that the check from FEMA would be a budget adjustment item at year -end. She then asked if the Board had any questions and that the report be accepted as presented. Commissioner Lynch inquired as to what the $1900.00 item was for. Mrs. Garrison replied it was for a new lawn mower, which was an approved item in the budget. Commissioner Lynch moved and Commissioner Orthwein seconded that the financial report be approved as circulated. Roll Call: Comm. Lynch; AYE, Comm. Devitt; AYE, Comm. Hopkins, AYE, Comm. Orthwein; AYE, and Mayor Koch; AYE. E. Police Chief 1. Activity for April 2000 Chief Robert Schultz presented his report and added that he attended the burglary and intelligence meeting at the Palm Beach Sheriffs Office and Detective Haseley attended the crime scene investigation sponsored by the Medical Examiner Office. Commissioner Lynch commended the Chief on noticing the Code violation at Place Au Soleil. F. Construction in progress in April 2000 This item was presented; there was no discussion. IX. Items for Commission Action. A. Resolution No. 000 -1 REQUESTING A PORTION OF THE COUNTY EMERGENCY MEDICAL SERVICE GRANT AWARD PROGRAM FUNDS FOR 2001 FOR THE CITY OF DELRAY BEACH, FLORIDA. Town Manager Garrison suggested a multi -year approval in lieu of year. The Mayor expressed that he preferred to see the items each year. 2000- each Commissioner Lynch moved to adopt Resolution No. 000 -1, seconded by Commissioner Orthwein. Roll Call: Comm. Lynch; AYE, Comm. Devitt; AYE, Comm. Hopkins, AYE, Comm. Orthwein; AYE, and Mayor Koch. B. Amendment to Personnel Policy Handbook Mrs. Garrison explained that other agencies were having problems with employees abusing the internet and cell phone services. At this time Regular Meeting and Public Hearing Town Commission -May 12, 2000 Page 5 Gulf Stream is not affected but recommends that the Town implement a policy. Commissioner Lynch moved and Commissioner Orthwein seconded to approve the amendment to the Personnel Policy Handbook. Roll Call: Comm. Lynch; AYE, Comm. Devitt; AYE, Comm. Hopkins, AYE, Comm. Orthwein; AYE, and QMayor Koch; AYE. C. Items by Mayor and Commissioners. There were no items for discussion. X. Correspondence. A. Resolutions 1. City of Lake Worth a. #1 -2000; Supporting efforts to ensure statewide options considered for funding the Everglades Restoration will result in an equitable source of long term revenue and not unfairly impact residents of South Florida. b. #23 -2000; Requesting F1. State Legislature approve and adopt Bldg. Officials Assoc. of Florida's position on the Florida Building Code. c. #24 -2000; Urging F1. Legislature to enact legislation authorizing counties & municipalities, at their option, to collect local government code enforcement fines in the same manner as non -ad valorem assessments 2. Village of Royal Palm Beach Resolution #00 -21 requesting F1. Legislature approve and adopt the position of the Bldg. Officials Assoc. of F1. on the Fla. Bldg. Code. The Commission determined that no action would be taken at this time. These Resolutions were made a part of the official record. XI. Public. There was no comment from the public. XII. Adjournment. Mayor Koch adjourned the meeting at 10:00 A.M. on a motion to do so made by Commissioner Lynch that was seconded by Commissioner Devitt with all voting in the affirmative. �• Yvo T e E. Manboard, Deputy Clerk