HomeMy Public PortalAbout05/12/2000May 5, 2000
MAYOR: William F. Koch, Jr.
VICE MAYOR: Joan K. Orthwein
COMMISSIONER: Fred B. Devitt III
Robert W. Hopkins II
William A. Lynch
O REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM ON FRIDAY, MAY 12, 2000 AT 9:00 A.M., IN THE
COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM,
FLORIDA.
AGENDA
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Minutes of the Regular Meeting of April 14, 2000.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. Regular Meeting & Public Hearing 6 -2 -00 at 9 A.M.
a. Preliminary budget discussion for 2000/2001
2. Regular Meeting & Public Hearing 7 -27 -00 at 9 A.M.
a. Adoption of proposed budget & millage for 2000/20011
3. Regular Meeting & Public Hearing 8 -11 -00 at 9 A.M.
4. September Meetings to be determined in July 2000
a. Adoption of tentative budget & millage for 2000/2001
b. Adoption of final budget & millage for 2000/2001
5. Regular Meeting & Public Hearing 10 -13 -00 at 9 A.M.
6. Regular Meeting & Public Hearing 11 -9 -00 at 9 A.M.
7. Regular Meeting & Public Hearing 12 -8 -00 at 9 A.M.
OVII. Presentations.
A. Resolution No. 000 -2 recognizing the 75 year anniversary of
The Town of Gulf Stream Incorporation.
B. Ten -year service awards
1. Rita Taylor, Town Clerk- January 1990
2. Robert Schultz, Police Chief -July 1990
VIII. Reports.
A. Town Manager
1. Ernst & Young- Retirement of Paul Bremer
2. Drainage update
3. APA Conference
4. Dumpster enclosure
B. Town Attorney
C. Architectural Review & Planning Board
1. Meeting Dates
a. Regular Meeting & Public
b. Regular Meeting & Public
c. Regular Meeting & Public
d. There will be no meeting
e. Regular Meeting & Public
f. Regular Meeting & Public
g. Regular Meeting & Public
h. Regular Meeting & Public
2. Contractor signage size
Hearing
Hearing
Hearing
held in
Hearing
Hearing
Hearing
Hearing
5- 25 -00, 8:30 A.M.
6- 22 -00, 8:30 A.M.
7- 26 -00, 8:30 A.M.
August 2000
9- 28 -00, 8:30 A.M.
10- 26 -00, 8:30 A.M.
11- 16 -00, 8:30 A.M.
12- 21 -00, 8:30 A.M.
AGENDA CONTINUED
Page 2
D. Finance Director
1. Financial Report for April 2000
E. Police Chief
1. Activity for April 2000
F. Construction in progress in April 2000
nIX. Items for Commission Action.
A. Resolution No. 000 -1 REQUESTING A PORTION OF THE COUNTY
EMERGENCY MEDICAL SERVICE GRANT AWARD PROGRAM FUNDS FOR 2000-
2001 FOR THE CITY OF DELRAY BEACH, FLORIDA.
B. Amendment to Personnel Policy Handbook
C. Items by Mayor and Commissioners.
X. Correspondence.
A. Resolutions
1. City of Lake Worth
a. #1 -2000; Supporting efforts to ensure statewide
options considered for funding the Everglades
Restoration will result in an equitable source of long
term revenue and not unfairly impact residents of
South Florida.
b. #23 -2000; Requesting Fl. State Legislature approve and
adopt Bldg. Officials Assoc. of Florida's position
on the Florida Building Code.
c. #24 -2000; Urging F1. Legislature to enact legislation
authorizing counties & municipalities, at their
option, to collect local government code enforcement
fines in the same manner as non -ad valorem assessments
2. Village of Royal Palm Beach Resolution #00 -21 requesting
F1. Legislature approve and adopt the position of the
Bldg. Officials Assoc. of F1. on the Fla. Bldg. Code.
XI. Public.
XII. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MAY 12, 2000 AT 9:00
A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF
STREAM, FLORIDA.
I. Call to Order. Mayor Koch called the meeting to order at 9:00
A.M.
QII. Pledge of Allegiance. Mayor Koch led the Pledge of Allegiance.
III. Roll Call.
Present and William F. Koch, Jr. MAYOR
Participating:Joan K. Orthwein VICE MAYOR
Fred B. Devitt III COMMISSIONER
Robert W. Hopkins II COMMISSIONER
William A. Lynch COMMISSIONER
Also Present and Kristin K. Garrison Town Manager
Participating: Rita L. Taylor Town Clerk
John Randolph Town Attorney
Robert Schultz Police Chief
IV. Minutes of the Regular Meeting of April 14, 2000.
Commissioner Devitt moved and Commissioner Lynch seconded that the above
minutes be approved as circulated and all voted AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
There were no changes in the agenda.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. Regular Meeting & Public Hearing 6 -2 -00 at 9 A.M.
a. Preliminary budget discussion for 2000/2001
2. Regular Meeting & Public Hearing 7 -27 -00 at 9 A.M.
a. Adoption of proposed budget & millage for 2000/20011
3. Regular Meeting & Public Hearing 8 -11 -00 at 9 A.M.
4. September Meetings to be determined in July 2000
a. Adoption of tentative budget & millage for 2000/2001
b. Adoption of final budget & millage for 2000/2001
5. Regular Meeting & Public Hearing 10 -13 -00 at 9 A.M.
6. Regular Meeting & Public Hearing 11 -9 -00 at 9 A.M.
O 7. Regular Meeting & Public Hearing 12 -8 -00 at 9 A.M.
Mayor Koch announced these meeting dates. Commissioner Lynch requested
that the 10 -13 -00 meeting be changed to 10- 27 -00. There were no
objections to this change.
Mayor Koch directed the Police Chief to schedule a hurricane meeting for
the week of May 15, 2000. It was also suggested that a member of the
Gulf Stream School Board, The Little Club and George Britt be invited to
the meeting.
Regular Meeting and Public Hearing
Town Commission -May 12, 2000
Page 2
VII. Presentations.
A. Resolution No. 000 -2 recognizing the 75 -year anniversary of
The Town of Gulf Stream Incorporation.
The Town Clerk read Resolution No. 000 -2 recognizing the 75 -year
anniversary of The Town of Gulf Stream Incorporation.
Commissioner Lynch moved to adopt Resolution No. 000 -2 seconded by
Commissioner Orthwein. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE,
Comm. Orthwein; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE.
B. Ten -year service awards
1. Rita Taylor, Town Clerk- January 1990
Town Manager Garrison congratulated Rita Taylor, Town Clerk on her ten -
year tenure with the Town and the exemplary job - performance she provides
to the Town. She then presented Mrs. Taylor with a silver key ring with
the Town's insignia. Mrs. Taylor thanked the Commission and the staff
for the very positive working environment.
2. Robert Schultz, Police Chief -July 1990
Mrs. Garrison also congratulated Chief Schultz on his ten -year service,
and expressed her gratitude for all he has done for the Town. Chief
Schultz was then presented with an engraved silver service award. Chief
Schultz thanked the Commission and expressed his gratitude.
VIII. Reports.
A. Town Manager
1. Ernst & Young- Retirement of Paul Bremer
Mayor Koch commented on the excellent work Mr. Bremer had done for the
Town in the past years and inquired on what procedures needed to be
followed on hiring a new auditor.
Town Manager Garrison indicated that she and the town attorney had
conferred on this and suggested that the Board follow the Florida
Statute procedures on selecting a new auditor. She recommended that the
Board appoint an auditor selection committee that would include the
Finance Director, Town Manager and Mayor Koch. She stated that a second
Commissioner could also serve on the committee, if desired.
Commissioner Orthwein moved to approve the forming of an auditor
selection committee comprised of the Finance Director, Town Manager and
Mayor Koch, which was seconded by Commissioner Devitt. Roll Call: Comm.
Lynch; AYE, Comm. Devitt; AYE, Comm. Hopkins, AYE, Comm. Orthwein; AYE,
O and Mayor Koch; AYE.
2. Drainage update
Town Manager Garrison informed the Board that the project at the Gulf
Stream School had been rescheduled for the 2nd week in June when the
school lets out for the summer.
The Town Manager reported that the Town's Utility Consultant, Earl
Harvel, reviewed the videotape of the lining of the storm sewer and
concluded that the work was satisfactory and had been done properly. We
did find, however, that one area of the piping was larger than the maps
indicated which is good for drainage purposes, but increased the cost
slightly.
N
Regular Meeting and Public Hearing
Town Commission -May 12, 2000
Page 3
Mrs. Garrison reported that she attended a meeting with the Little Club
Grounds Committee to discuss the design of the Elsie's pond drainage
project. There were concerns with regards to disruption to the course
and reconfiguring of the ponds. They were concerned that the type of
equipment used would destroy the golf course and it would be difficult
to restore it back to its current condition. The Committee requested a
few modifications to the design that would not include enlarging the
pond. The Town Engineers will be making adjustments that are physically
possible. Mrs. Garrison also stated the Engineers and herself will be
attending a meeting with the South Florida Water Management District
after these changes are made to the concept drawings.
Mayor Koch explained that the Water Management District requires a
certain amount of water storage area.
Commissioner Hopkins asked that the engineers make a recommendation to
the Commission on the design of the ponds and pumps.
3. APA Conference
Mrs. Garrison reported that she attended the annual American Planning
Association Conference and found it to be very beneficial especially in
dealing with issues of aesthetic and sign regulations, which she was
able to utilize at the last Architectural Review and Planning Board
meeting.
4. Dumpster enclosure
Town Manager Garrison recommended that the Town move forward with the
fencing enclosure of the dumpster. The total cost will be just under
$900.00, of which the Town's portion will be about $330.00.
Commissioner Lynch moved to approve the dumpster enclosure, which was
seconded by Commissioner Orthwein. Roll Call: Comm. Lynch; AYE, Comm.
Devitt; AYE, Comm. Hopkins, AYE, Comm. Orthwein; AYE, and Mayor Koch;
AYE.
The Town Manager referred to the summary of legislation passed in the
recent session. She had looked up two bills on the internet that might
affect the Town, the statewide building code and the simplified
communication taxation. She indicated that she believes the language we
have currently in our code is going to be sufficient to accommodate the
building code change. She indicated if there were any items the Board
had questions on she would research them.
B. Town Attorney
There was no report from the Town Attorney.
C. Architectural Review & Planning Board
1. Meeting Dates
a. Regular Meeting & Public Hearing 5- 25 -00, 8:30 A.M.
b. Regular Meeting & Public Hearing 6- 22 -00, 8:30 A.M.
c. Regular Meeting & Public Hearing 7- 26 -00, 8:30 A.M.
d. There will be no meeting held in August 2000
e. Regular Meeting & Public Hearing 9- 28 -00, 8:30 A.M.
f. Regular Meeting & Public Hearing 10- 26 -00, 8:30 A.M.
g. Regular Meeting & Public Hearing 11- 16 -00, 8:30 A.M.
Regular Meeting and Public Hearing
Town Commission -May 12, 2000 Page 4
h. Regular Meeting & Public Hearing 12- 21 -00, 8:30 A.M.
Mayor Koch announced these meeting dates.
2. Contractor signage size
Mrs. Garrison informed the Board that the ARPB discussed sign size
regulations at their last meeting. She indicated that the ARPB will not
be recommending any changes to the sign regulations presently inasmuch
that the Town recently updated the Codes. The ARPB will be enforcing
the same regulations for contractor and real estate signs, both to be of
the same size and color - -white background with black letters.
D. Finance Director
1. Financial Report for April 2000
The Town Manager explained that the Finance Director was on vacation and
he had reported that there is nothing unusual in the report. She
informed the Board that the check from FEMA would be a budget adjustment
item at year -end. She then asked if the Board had any questions and that
the report be accepted as presented.
Commissioner Lynch inquired as to what the $1900.00 item was for. Mrs.
Garrison replied it was for a new lawn mower, which was an approved item
in the budget.
Commissioner Lynch moved and Commissioner Orthwein seconded that the
financial report be approved as circulated. Roll Call: Comm. Lynch; AYE,
Comm. Devitt; AYE, Comm. Hopkins, AYE, Comm. Orthwein; AYE, and Mayor
Koch; AYE.
E. Police Chief
1. Activity for April 2000
Chief Robert Schultz presented his report and added that he attended the
burglary and intelligence meeting at the Palm Beach Sheriffs Office and
Detective Haseley attended the crime scene investigation sponsored by
the Medical Examiner Office.
Commissioner Lynch commended the Chief on noticing the Code violation at
Place Au Soleil.
F. Construction in progress in April 2000
This item was presented; there was no discussion.
IX. Items for Commission Action.
A. Resolution No. 000 -1 REQUESTING A PORTION OF THE COUNTY
EMERGENCY MEDICAL SERVICE GRANT AWARD PROGRAM FUNDS FOR
2001 FOR THE CITY OF DELRAY BEACH, FLORIDA.
Town Manager Garrison suggested a multi -year approval in lieu of
year.
The Mayor expressed that he preferred to see the items each year.
2000-
each
Commissioner Lynch moved to adopt Resolution No. 000 -1, seconded by
Commissioner Orthwein. Roll Call: Comm. Lynch; AYE, Comm. Devitt; AYE,
Comm. Hopkins, AYE, Comm. Orthwein; AYE, and Mayor Koch.
B. Amendment to Personnel Policy Handbook
Mrs. Garrison explained that other agencies were having problems with
employees abusing the internet and cell phone services. At this time
Regular Meeting and Public Hearing
Town Commission -May 12, 2000
Page 5
Gulf Stream is not affected but recommends that the Town implement a
policy.
Commissioner Lynch moved and Commissioner Orthwein seconded to approve
the amendment to the Personnel Policy Handbook. Roll Call: Comm. Lynch;
AYE, Comm. Devitt; AYE, Comm. Hopkins, AYE, Comm. Orthwein; AYE, and
QMayor Koch; AYE.
C. Items by Mayor and Commissioners.
There were no items for discussion.
X. Correspondence.
A. Resolutions
1. City of Lake Worth
a. #1 -2000; Supporting efforts to ensure statewide
options considered for funding the Everglades
Restoration will result in an equitable source of long
term revenue and not unfairly impact residents of
South Florida.
b. #23 -2000; Requesting F1. State Legislature approve and
adopt Bldg. Officials Assoc. of Florida's position
on the Florida Building Code.
c. #24 -2000; Urging F1. Legislature to enact legislation
authorizing counties & municipalities, at their
option, to collect local government code enforcement
fines in the same manner as non -ad valorem assessments
2. Village of Royal Palm Beach Resolution #00 -21 requesting
F1. Legislature approve and adopt the position of the
Bldg. Officials Assoc. of F1. on the Fla. Bldg. Code.
The Commission determined that no action would be taken at this time.
These Resolutions were made a part of the official record.
XI. Public. There was no comment from the public.
XII. Adjournment. Mayor Koch adjourned the meeting at 10:00 A.M. on a
motion to do so made by Commissioner Lynch that was seconded by
Commissioner Devitt with all voting in the affirmative.
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Yvo T e E. Manboard, Deputy Clerk