HomeMy Public PortalAbout06/02/20004
W
May 26, 2000
MAYOR: William F. Koch, Jr.
VICE MAYOR: Joan K. Orthwein
COMMISSIONER: Fred B. Devitt III
Robert W. Hopkins II
William A. Lynch
REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM ON FRIDAY, JUNE 2, 2000 AT 9:00 A.M., IN THE
COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM,
FLORIDA.
AGENDA
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Minutes of the Regular Meeting of May 12, 2000.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. Regular Meeting & Public Hearing 7 -27 -00 at 9 A.M.
a. Adoption of proposed budget & millage for 2000/2001
2. Regular Meeting & Public Hearing 8 -11 -00 at 9 A.M.
3. September Meetings to be determined in July 2000
a. Adoption of tentative budget & millage for 2000/2001
b. Adoption of final budget & millage for 2000/2001
4. Regular Meeting & Public Hearing 10 -13 -00 at 9 A.M.
5. Regular Meeting & Public Hearing 11 -9 -00 at 9 A.M.
6. Regular Meeting & Public Hearing 12 -8 -00 at 9 A.M.
VII. PUBLIC HEARING.
A. Applications for Development Approval
1. An application submitted by William Wietsma, as Agent/
Contract Purchaser for Barbara Karlson, the owner of the
property located at 578 Palm Way, Gulf Stream, Florida,
which is legally described as Lot 23, Polo Cove Subdiv.
a. VARIANCE to permit the construction of a new swimming
pool that would encroach 10' into the required 20'
rear setback.
b. SPECIAL EXCEPTION to reduce the rear setback from 50'
to 45' for the second -story addition.
C. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the
construction of a second -story addition and other
improvements to convert the existing dwelling to a
Bermuda style architecture, and the installation of a
new swimming pool.
VIII. Reports.
A. Town Manager
1. Annual Hurricane Meeting held May 18, 2000
B. Preliminary Budget Discussion for 2000/2001
C. Town Attorney
D. Architectural Review & Planning Board
1. Meeting Dates
a. Regular Meeting & Public Hearing
b. Regular Meeting & Public Hearing
c. There will be no meeting held in
d. Regular Meeting & Public Hearing
e. Regular Meeting & Public Hearing
f. Regular Meeting & Public Hearing
6- 22 -00, 8:30 A.M.
7- 26 -00, 8:30 A.M.
August 2000
9- 28 -00, 8:30 A.M.
10- 26 -00, 8:30 A.M.
11- 16 -00, 8:30 A.M.
AGENDA CONTINUED
PAGE 2
g. Regular Meeting & Public Hearing 12- 21 -00, 8:30 A.M.
E. Finance Director
1. Financial Report for May 2000
F. Police Chief
1. Activity for May 2000
OIX. Items for Commission Action.
A. Items by Mayor and Commissioners.
X. Correspondence.
A. Resolution #106 -2000, requesting Federal Railroad Admin. to
adopt proposed Rules 49 CFR Parts 222 & 229 relating to
Public Highway -Rail Grade Crossings, etc. -City of Boca Raton.
B. Resolution #59- 99/00, requesting that the Florida State
Legislature approve and adopt the Building Officials'
Assoc. of Florida's position on the Florida Building Code.
C. Resolutions supporting efforts to ensure that the statewide
options considered for funding of Everglades Restoration
Project will result in an equitable source of long term
revenue for the project and will not unfairly impact the
residents of S. Florida.
1. #756; Town of Highland Beach
2. #11, 2000; Town of Lake Park
XI. Public.
XII. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
C
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JUNE 2, 2000 AT 9:00
A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF
STREAM, FLORIDA.
I. Call to Order. Vice Mayor Orthwein, in the absence of Mayor
Koch, called the meeting to order at 9 A.M.
Q II. Pledge of Allegiance. The Vice Mayor led the Pledge of
Allegiance.
III. Roll Call.
Present and Joan K. Orthwein Vice Mayor
Participating: Fred B. Devitt III Commissioner
Robert W. Hopkins II Commissioner
William A. Lynch Commissioner
Absent With
Notice: William F. Koch, Jr. Mayor
Also Present and Kristin K. Garrison
Participating: John Randolph
Rita Taylor
William Thrasher
Robert Schultz
William Wietsma
Town Manager
Attorney
Town Clerk
Finance Director
Police Chief
Agent /Contract Buyer
IV. Minutes of the Regular Meeting of May 12, 2000. Commissioner
Lynch moved and Commissioner Hopkins seconded that the minutes be
approved as circulated and all voted AYE at Roll Call.
V. Additions, withdrawals, deferrals, arrang
There were no changes in the Agenda reque
VI. Announcements.
it of agenda items.
A. Regular Meetings and Public Hearings
1. Regular Meeting & Public Hearing 7 -27 -00 at 9 A.M.(Thurs.)
a. Adoption of proposed budget & millage for 2000/2001
2. Regular Meeting & Public Hearing 8 -11 -00 at 9 A.M.
3. September Meetings to be determined in July 2000
a. Adoption of tentative budget & millage for 2000/2001
b. Adoption of final budget & millage for 2000/2001
4. Regular Meeting & Public Hearing 10 -27 -00 at 9 A.M.(Thur.)
5. Regular Meeting & Public Hearing 11 -9 -00 at 9 A.M.
6. Regular Meeting & Public Hearing 12 -8 -00 at 9 A.M.
There were no changes requested in the meeting dates.
VII. PUBLIC HEARING.
The Town Clerk administered the Oath to William Wietsma. There
were no ex -parte communications disclosed.
A. Applications for Development Approval
Regular Meeting & Public Hearing
Town Commission -June 2, 2000
page 2
1. An application submitted by William Wietsma, as Agent/
Contract Purchaser for Barbara Karlson, the owner of the
property located at 578 Palm Way, Gulf Stream, Florida,
which is legally described as Lot 23, Polo Cove Subdiv.
William Wietsma explained that he is proposing to remove the existing
mansard roof and add a partial second story in the center portion of the
existing structure, retaining the original footprint of the home. He
further explained that the structure will be converted to a Bermuda
style of architecture with a white, flat roof tile, quoins and shutters.
Mr. Wietsma pointed out that the lot is only 100'x105' and if he is to
stay within the footprint of the existing dwelling, the only place for a
swimming pool is in the rear yard, and in order to do this he is
requesting that a variance be granted for a 10' encroachment into the
rear yard setback. Mr. Wietsma also requested a Special Exception to
permit a 45' setback from the Intracoastal Waterway for the second story
addition as opposed to the 50' that is required.
Town Manager Garrison reported that the Architectural Review and
Planning Board recommended that the Variance, Special Exception and
Level 3 Architectural /Site Plan Review be approved with the condition
that the Construction Traffic Management Plan submitted with the
application shall be followed during construction and that the stucco
banding shall be lowered to Finished Floor Elevation level.
Commissioner Devitt asked if any of the improvements would impact the
water view of the neighbors and was advised that they would not. He
expressed that the proposal appeared to meet all required review
standards.
The Town Clerk reported that there has been no comment from any of the
neighbors and notices were mailed to all property owners within 300' of
the subject property.
a. VARIANCE to permit the construction of a new swimming
pool that would encroach 10' into the required 20'
rear setback.
Commissioner Lynch moved and Commissioner Devitt seconded that the
Variance be granted as requested, based on a finding that the proposed
plans meet the 8 mandatory variance standards. Roll Call: Comm. Devitt;
AYE, Comm. Lynch; AYE, Comm. Hopkins AYE, and Vice Mayor Orthwein; AYE.
b. SPECIAL EXCEPTION to reduce the rear setback from 50'
Oto 45' for the second -story addition.
Commissioner Lynch moved to approve the Special Exception as requested,
based on a finding that the proposed design meets the applicable review
standards, and Commissioner Devitt seconded the motion. Roll Call:
Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Vice Mayor
Orthwein; AYE.
c. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the
construction of a second -story addition and other
improvements to convert the existing dwelling to a
Bermuda style architecture, and the installation of a
new swimming pool.
Regular Meeting & Public Hearing
Town Commission -June 2, 2000 page 3
Commissioner Lynch moved and Commissioner Devitt seconded that the Level
3 Architectural /Site Plan Review be approved, based on a finding that
the proposed plans are consistent with applicable review standards, with
the following conditions: 1) The Construction Traffic Management Plan
submitted with the application shall be followed during construction. 2)
The stucco banding shall be lowered to Finished Floor Elevation level.
Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and
Vice Mayor Orthwein; AYE.
VIII. Reports.
A. Town Manager
1. Annual Hurricane Meeting held May 18, 2000
Town Manager Garrison advised that the Annual Hurricane Meeting was held
on May 18, 2000, chaired by the Mayor, and representatives from the Gulf
Stream School were in attendance in an effort to better coordinate
evacuation procedures. She further advised that the Hurricane
Coordinator from Delray Beach was also in attendance and suggested that
the private sewer system be pumped down at receiving a hurricane
warning. Representatives of the company that services the system were
also in attendance and advised that they would add this to their list of
hurricane preparations.
B. Preliminary Budget Discussion for 2000/2001
Mrs. Garrison called attention to the DRAFT of a Preliminary Budget for
2000/2001. She stated that the document reflects a 3.7% CPI increase in
contracts which will be adjusted when more current CPI data is
available. She then advised that a 3% CPI increase is included for
employees, also to be adjusted with more current data, and for
discussion purposes, a 3% merit increase for all employees except staff,
which will be decided by the Commission. Commissioner Lynch believed
there should be a 3% merit for all employees. She advised that she is
recommending that Mr. Thrasher be promoted to Assistant Town Manager
with a salary adjustment and that a salary adjustment also be made for
the Deputy Clerk.
The Town Manager pointed out that there is an increase in the budget for
Town Hall Maintenance to allow for the replacement of the carpet and
windows on the west side of the building.
Mrs. Garrison reported that this DRAFT assumes a rolled -back millage
rate of 3.39 with and early estimate of new construction at $1.9
Omillion. The current millage rate is 3.7853. She then called attention
to a new estimate that was just received from the Property Appraiser
that shows an increase of $40 million in property value and $5 million
in new construction, considerably more than was used in the DRAFT
document. She noted that the Homesteaded property, 236 parcels or 44% of
all property in the Town, would not be greatly impacted by the increase
in property values due to the "Save Our Homes" 3% cap. The Town Manager
pointed out that the projections on page 6 indicate that beginning with
the 2001 budget, the Fund Balance will begin to decrease if the rolled -
back millage rate is used.
Regular Meeting & Public Hearing
Town Commission -June 2, 2000
page 4
Commissioner Hopkins believed the integrity of the Fund Balance must be
maintained and the other Commissioners agreed.
Commissioner Lynch felt the Contingency fund should be maintained at
$50,000 as opposed to reducing it to $35,616 as is shown in the DRAFT.
He noted that some of the line items in the revenue section of the DRAFT
are showing the same proposed revenue as was shown in the Adopted Budget
for 1999/2000 even though the actual amounts for 1999/2000 indicate that
either more or less was collected in the current year.
Finance Director Thrasher advised that it is still early in the
1999/2000 Fiscal Year and refinements will be made. He believed the
differences to be insignificant at this time.
Vice Mayor Orthwein stated that she did not believe the Town should go
to the rolled -back millage rate in view of the fact that there are more
full time residents in Gulf Stream who want more services than in the
past and that the Fund Balance will begin to deplete. She favored
establishing the same millage rate as this year, 3.7853, noting that
while this will increase the tax revenue, she does not consider it a tax
increase. The Vice Mayor asked that the other Commissioners give this
serious consideration for further discussion at the July meeting, adding
that she will not be present for the July meeting and wanted to voice
her position at this time.
Mr. Thrasher reported that no increase is planned for the Water Fund.
Commissioner Lynch asked Chief Schultz if he felt it necessary to
acquire the laptop computers at this time.
The Chief explained that it may not be necessary to have them this year
but in the near future. He advised that with the dispatch center in
Delray being understaffed, there are times that the officers are unable
to obtain information they need while on patrol. Having the laptop
would enable the officers to access the information directly. He
further advised that the officers could do the reports from the car
rather than coming to the station to use the computer, thus giving more
visibility on the road. Chief Schultz advised that computers and
necessary software can be purchased on the Delray Beach bid for
approximately $6,000 each; $18,000 for the 3 that are planned.
OThe Commissioners noted that the Civic Association had shown an interest
in donating laptops to the Town and directed the Town Manager to advise
the Association that the Commission feels there is a genuine need for
this equipment and are very hopeful that the Association will be able to
render this assistance. They also directed that the Association be
advised that the Town is in a position to fund $2,600 of the cost.
Commissioner Devitt questioned if the letter from Mayor Koch had been
fully addressed. Town Manager Garrison stated that she believed it had,
as she had answered most of the questions prior to his departure.
Regular Meeting & Public Hearing
Town Commission -June 2, 2000
page 5
The Town Manager advised she had one more item on her report, that being
that the City of Delray Beach has decided on the radio equipment for the
800 frequency. She reminded that this has been pending for several
years and the price has increased.
Chief Schultz advised that his department will need 11 radios at a total
cost of $44,000 rather than $36,000 that was estimated last year. These
would be purchased through the City of Delray at the same price they are
paying. Commissioner Lynch moved and Commissioner Devitt seconded that
Chief Schultz be authorized to advise the City of Delray Beach that it
is the intent of the Town of Gulf Stream to include 11 radio units in
their analysis of needs, and that the funds be taken from the
unappropriated funds. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE,
Comm. Hopkins; AYE, and Vice Mayor Orthwein; AYE.
C. Town Attorney
There was no report from the Town Attorney.
D. Architectural Review & Planning Board
1. Meeting Dates
a. Regular Meeting & Public Hearing 6- 22 -00, 8:30 A.M.
b. Regular Meeting & Public Hearing 7- 26 -00, 8:30 A.M.
c. There will be no meeting held in August 2000
d. Regular Meeting & Public Hearing 9- 28 -00, 8:30 A.M.
e. Regular Meeting & Public Hearing 10- 26 -00, 8:30 A.M.
f. Regular Meeting & Public Hearing 11- 16 -00, 8:30 A.M.
g. Regular Meeting & Public Hearing 12- 21 -00, 8:30 A.M.
Vice Mayor Orthwein called attention to the above dates.
E. Finance Director
1. Financial Report for May 2000
Finance Director Thrasher reported that due to having the meeting so
near the close of May, much of the data needed to complete the financial
report was not yet available. He advised that the report would be sent
under separate cover as soon as it is completed.
F. Police Chief
1. Activity for May 2000
Chief Schultz presented the Activity Report for May 2000, adding that he
had been on vacation from May 1 through May 5, 2000, he and Deputy Chief
Ward had attended the Palm Beach County Chiefs of Police Association
Meeting in Belle Glade on May 22, and Deputy Chief Ward is attending a
Florida Executive Development Seminar sponsored by the FBI, the Florida
Police Chiefs Association and the Florida Sheriffs Association from May
O28 through June 2, 2000.
IX. Items for Commission Action.
A. Items by Mayor and Commissioners.
There were no items.
X. Correspondence.
A. Resolution #106 -2000, requesting Federal Railroad Admin. to
adopt proposed Rules 49 CFR Parts 222 & 229 relating to
Public Highway -Rail Grade Crossings, etc. -City of Boca Raton.
Regular Meeting & Public Hearing
Town Commission -June 2, 2000
page 6
B. Resolution #59- 99/00, requesting that the Florida State
Legislature approve and adopt the Building Officials
Assoc. of Florida's position on the Florida Building Code.
C. Resolutions supporting efforts to ensure that the statewide
options considered for funding of Everglades Restoration
Project will result in an equitable source of long term
revenue for the project and will not unfairly impact the
residents of S. Florida.
1. #756; Town of Highland Beach
2. #11, 2000; Town of Lake Park
These Resolutions were made a part of the official record.
XI. Public. There was no comment from the public.
XII. Adjournment. Vice Mayor Orthwein adjourned the meeting at 10:15
A.M. on a motion to do so made by Commissioner Lynch that was
seconded by Commissioner Devitt with all voting in the affirmative.
2/1 ,r_�
Rita L. Taylor, wn Clerk
NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL
NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board
of the Town of Gulf Stream will hold a Public Hearing on July 26, 2000 at
8:30 A.M., and the Town Commission will hold a Public Hearing on August
11, 2000 at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100
Sea Road, Gulf Stream, Florida, at which the following will be considered:
OAn application submitted by William Wietsma, as agent for Mary Van
Lennep, contract purchaser, and the Florence Cline Trust, current owner of
the property located at 2950 Polo Drive, Gulf Stream, Florida, which is
legally described as Lot 22 in Gulf Stream Cove Subdivision, for approval of
the following:
1. LAND CLEARING PERMIT to remove /relocate existing plant material located
in the building envelope and add new plantings.
2. SPECIAL EXCEPTION to reduce the rear setback from the required 50' to
30' for a one -story structure.
3. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the demolition of the
existing structures and the construction of a one -story Gulf Stream
Bermuda style single family - dwelling and swimming pool.
The Architectural Review and Planning Board shall make a recommendation to
the Town Commission, and the Town Commission shall make a final decision
regarding the subject application at the meetings noticed above. These
meetings may be adjourned from time to time and place to place as may be
necessary to hear all parties and evidence.
The complete application materials are on file in the Office of the Town
Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be
reviewed during regular business hours, which generally include non - holiday
weekdays from 9:00 A.M. to 4:00 P.M.
ALL PARTIES INTERESTED IN THESE MATTERS may appear before the
Architectural Review and Planning Board and the Town Commission of the Town
of Gulf Stream at the times and place aforesaid and be heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT
CTO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS SAID PARTY WILL NEED A
;ECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105,
F.S.S.
TOWN OF GULF STREAM, FLORIDA
Dated: July 3, 2000
Rita L. Taylor, 6Town Clerk
NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL
NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board
of the Town of Gulf Stream will hold a Public Hearing on July 26,2000 at
8:30 A.M., and the Town Commission will hold a Public Hearing on August 11,
2000 at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea
Road, Gulf Stream, Florida, at which the following will be considered:
OAn application submitted by Tim Diamond, as agent for Delray
Ocean Estates, owner of the property located at 600 Wrightway, Gulf
Stream, Florida, which is legally described in metes and bounds in Sections
3 and 4, Township 46 South, Range 43 East, for approval of the following:
1. SPECIAL EXCEPTION #1 to reduce the rear setback from the required
50' to 42.8' for the one story portion.
2. SPECIAL EXCEPTION #2 to exceed the Floor Area Ratio for un- enclosed
area of 277 square feet.
3. VARIANCE for a side setback encroachment of 1.8 feet.
4. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the demolition of
of the existing structures and construction of a Bermuda style 2
story single family dwelling consisting of 5,946 square feet.
The Architectural Review and Planning Board shall make a recommendation to
the Town Commission, and the Town Commission shall make a final decision
regarding the subject application at the meetings noticed above. These
meetings may be adjourned from time to time and place to place as may be
necessary to hear all parties and evidence.
The complete application materials are on file in the Office of the Town
Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be
reviewed during regular business hours, which generally include non - holiday
weekdays from 9:00 A.M. to 4:00 P.M.
ALL PARTIES INTERESTED IN THESE MATTERS may appear before the
Architectural Review and Planning Board and the Town Commission of the Town
of Gulf Stream at the times and place aforesaid and be heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT
TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS SAID PARTY WILL NEED A
C
RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105,
F.S.S.
Dated: July 3, 2000
Publish: Palm Beach Post
Dates of Publication: July 15, 2000
July 25, 2000
August 5, 2000
TOWN OF GULF STREAM, FLORIDA
/l
Rita L. Taylor Town Clerk