HomeMy Public PortalAbout07/27/2000July 21, 2000
MAYOR: William F. Koch, Jr.
VICE MAYOR: Joan K. Orthwein
COMMISSIONER: Fred B. Devitt III
Robert W. Hopkins II
William A. Lynch
REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM ON THURSDAY, JULY 27, 2000 AT 9:00 A.M., IN THE
COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM,
FLORIDA.
AGENDA
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Minutes of the Regular Meeting of June 2, 2000.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. Regular Meeting & Public Hearing B -11 -00 at 9 A.M.
2. September Meetings to be determined at this meeting
a. Adoption of tentative budget & millage for 2000/2001
b. Adoption of final budget & millage for 2000/2001
3. Regular Meeting & Public Hearing 10 -27 -00 at 9 A.M.
4. Regular Meeting & Public Hearing 11 -9 -00 at 9 A.M.
5. Regular Meeting & Public Hearing 12 -8 -00 at 9 A.M.
VII. PUBLIC HEARING.
A. Applications for Development Approval
1. An application submitted by Avi Omer, as Agent for Amcap
Ventures, the owners of the property located at 555 Middle
Road, Gulf Stream, Florida, which is legally described as
Lot 13 & Part of Lot 14, Gulf Stream Cove Subdivision.
a. SPECIAL EXCEPTION to reduce rear setback from 50' to
30' for the first floor.
b. LAND CLEARING PERMIT to relocate several trees and
replace landscaping.
c. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to demolish the
existing structures and construct a single family
Bermuda style dwelling with a partial second story, an
attached 3 -car garage and a swimming pool.
VIII. Reports.
A. Town Manager
1. Drainage Projects
a. School project - Completed
b. Aerials - Completed
c. Elsie's Pond- status
d. Polo, North of Golfview- direction requested
2. Public transit funding
3. Communications Services Legislation
4. Maintenance Costs
a. Fire Hydrant replacement @ Lakeview & Gulf Stream Rd.
b. Town Hall window painting
B. Town Attorney
EN
N
AGENDA CONTINUED
C. Architectural Review & Planning
1. Meeting Dates
a. There will be no meeting
b. Regular Meeting & Public
c. Regular Meeting & Public
d. Regular Meeting & Public
e. Regular Meeting & Public
D. Finance Director
Board
in August 2000
Hearing 9- 28 -00, 8:30 A.M.
Hearing 10- 26 -00, 8:30 A.M.
Hearing 11- 16 -00, 8:30 A.M.
Hearing 12- 21 -00, 8:30 A.M.
1. Financial Report for June 2000
E. Police Chief
1. Activity for June 2000
IX. Items for Commission Action.
A. Budget Presentation 2000 -2001
1. Budget Consideration
2. Proposed Millage for 2000 -2001
3. Certification of Rolled Back Millage Rate
4. Date of first public hearing toward budget adoption
5. Date of second public hearing for final budget adoption
B. Items by Mayor and Commissioners.
X. Correspondence.
XI. Public.
XII. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON THURSDAY, JULY 27, 2000 AT 9:00
A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF
STREAM, FLORIDA.
I.
II.
OIII
Call to Order. Mayor Koch called the meeting to order at 9 A.M.
Pledge of Allegiance. The Mayor led the Pledge of Allegiance.
Roll Call.
Present and
Participating:
Via Phone Conf.:
William F. Koch, Jr.
Fred B. Devitt III
Robert W. Hopkins II
William A. Lynch
Joan K. Orthwein
Also Present and Kristin K. Garrison
Participating: John Randolph
Rita Taylor
William Thrasher
Robert Schultz
Avi Omer
Mayor
Commissioner
Commissioner
Commissioner
Vice Mayor
Town Manager
Town Attorney
Town Clerk
Finance Director
Police Chief
Applicant
IV. Minutes of the Regular Meeting of June 2, 2000. Commissioner
Lynch moved and Commissioner Hopkins seconded that the minutes be
approved as circulated and all voted AYE.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
Town Manager Garrison requested to add Item VIII.E.2., Letter of
Resignation from Police Chief Schultz. There were no objections.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. Regular Meeting & Public Hearing 8 -11 -00 at 9 A.M.
2. September Meetings to be determined at this meeting
a. Adoption of tentative budget & millage for 2000/2001
It was agreed that this Public Hearing would be held on Wednesday,
September 13, 2000 at 5:01 P.M. and that the Regular Meeting for
September would also be held on September 13, 2000, but at 4 P.M.
b. Adoption of final budget & millage for 2000/2001
The Commission determined that the final adoption would take place at a
O Public Hearing on Tuesday, September 26,2000 at 5:01 P.M.
3. Regular Meeting & Public Hearing 10 -27 -00 at 9 A.M.
4. Regular Meeting & Public Hearing 11 -9 -00 at 9 A.M.
5. Regular Meeting & Public Hearing 12 -8 -00 at 9 A.M.
There were no changes requested in the meeting dates.
VII. PUBLIC HEARING.
A. Applications for Development Approval
The Town Clerk administered the Oath to Avi Omer. There were no ex-
parte communications disclosed.
Regular Meeting & Public Hearing
Town Commission -July 27, 2000 page 2
Mayor Koch passed the gavel to Commissioner Lynch, declaring a conflict
in that the real estate firm with which he is associated participated in
the sale of the property to Mr. Omer.
1. An application submitted by Avi Omer, as Agent for Amcap
Ventures, the owners of the property located at 555 Middle
Road, Gulf Stream, Florida, which is legally described as
Lot 13 & Part of Lot 14, Gulf Stream Cove Subdivision.
Mr. Omer displayed a color rendering of the proposed two -story Bermuda
style single family dwelling and said he would answer any questions.
Town Manager Garrison explained that Mr. Omer had several pre -
application meetings and discussions, and made a number of changes in an
effort to submit plans in keeping with the Design Manual. Revisions
included the following: adjustments to the FAR, revised setbacks,
redesign of the tower feature, and simplification of architectural
detailing. She further explained that at the Public Hearing held by the
Architectural Review and Planning Board, Mr. Omer had agreed to make
additional design changes to make the home more consistent with the Gulf
Stream Bermuda style as follows: 1) Front columns changed to a smooth
stucco finish; 2) Remove shutter from rear arched windows; 3) Revise
muntins in rear arched windows to a more traditional fanlight design; 4)
Remove windowsill brackets; 5) Replace cornice window heads with a
smooth lintel (with or without a keystone); 6) Add muntins to lower
portion of windows to achieve a more traditional Bermuda appearance and
to comply with eight S.F. pane maximum. The Town Manager then
circulated a revised front and rear elevation incorporating these
changes.
Mrs. Garrison advised she and the ARPB recommend granting the Special
Exception to permit a 30' setback, as opposed to the permitted 50'
setback, in the rear for the first -story only.
a. SPECIAL EXCEPTION to reduce rear setback from 50' to
30' for the first floor.
Commissioner Devitt moved and Commissioner Hopkins seconded that the
Special Exception be granted to reduce the rear setback from 50' to 30'
for one -story portions of the home, based on a finding that the proposed
design meets the applicable review standards. Roll Call: Comm.
Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and Comm. Lynch;
AYE.
O b. LAND CLEARING PERMIT to relocate several trees and
replace landscaping.
Comm. Devitt moved to approve the Land Clearing Permit based on a
finding that adequate replacement landscape materials are proposed. The
motion was seconded by Comm. Hopkins. Roll Call: Comm. Orthwein; AYE,
Comm. Devitt; AYE, Comm. Hopkins; AYE, and Comm. Lynch; AYE.
c. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to demolish the
existing structures and construct a single family
Bermuda style dwelling with a partial second story, an
attached 3 -car garage and a swimming pool.
Regular Meeting & Public Hearing
Town Commission -July 27, 2000
page 3
A motion was made by Comm. Devitt to approve the Level 3 Architectural
Site Plan Review, based on a finding that the proposed plans with
revisions, are consistent with applicable review standards, subject to
the following conditions: 1) Prior to Certificate of Occupancy, the site
shall be graded according to the drainage plans submitted with the
application. The driveway shall be designed to include a swale, to
Oprevent the run -off onto the road and to facilitate the free flow of
drainage across the front of the property; 2) The Construction Traffic
Management Plan submitted with the application shall be followed during
construction; 3) The driveway pavers, entry piers and planting island
may not extend into the Town's right -of -way unless the Commission
approves a maintenance and removal agreement. The driveway entry shall
be designed to include plantings or material changes that inform the
public of the distinction between public and private property. 4) The
owner has agreed to make the following recommended changes outlined in
the staff report: a. Change columns to a smooth stucco finish. b. Remove
shutters from rear arched windows. c. Revise muntins in rear arched
windows to a more traditional fanlight design. d. Remove windowsill
brackets. e. Replace cornice window heads with a smooth lintel (with or
without a keystone). f. Add muntins to lower portion of windows to
achieve a more traditional Bermuda appearance and to comply with eight
S.F. pane maximum. These revisions shall be reflected in the building
permit submittal. 5) If the lot sits vacant for more than 3 months after
the existing building is demolished, the owner shall install sod and
perimeter landscaping on the entire lot, and provide engineered drainage
to retain the first inch of run -off and prevent flooding of adjacent
properties. The motion was seconded by Commissioner Hopkins. Roll
Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Hopkins; AYE, and
Comm. Lynch; AYE.
Commissioner Lynch returned the gavel to Mayor Koch.
VIII. Reports.
A. Town Manager
1. Drainage Projects
a. School project - Completed
Town Manager Garrison reported that this project has been completed and
that the Town has inspected the function after several rainstorms. She
said the system is functioning as expected.
b. Aerials - Completed
Mrs. Garrison displayed a copy of the aerials and advised that she has
had occasion to refer to them several times and found them very helpful.
c. Elsie's Pond - status
The Town Manager reported that the Little Club has been working with the
Town and several modifications have been made to address their concerns
with the project. She further reported that the Club wants assurance
that there will be no cost to them, and that there will be another
meeting with the Little Club on Friday morning, July 3 0tH
Regular Meeting & Public Hearing
Town Commission -July 27, 2000
page 4
Mayor Koch pointed out that if the Little Club is not willing let the
Town use Elsie's Pond to upgrade the drainage, budget adjustments would
be in order. He reminded that a permanent easement must be executed for
the area involved if the project moves forward. The Mayor advised that
there are several ways to fund this project of approximately $600,000
that must be explored.
Commissioner Lynch advised that he did not believe the property owners
in Place Au Soleil would feel obligated to share in the cost of this
project, adding that those who would benefit most should pay the
majority of the cost.
d. Polo, North of Golfview- direction requested
Town Manager Garrison reported that easements to install drainage pipes
are in the process of being executed in this area across lots that are
in the process of being developed. In fact, one of the pipes has been
installed and it will be necessary to obtain a permit from the South
Florida Water Management District for the outfall into the Intracoastal.
The cost for this portion of the design work /permit is estimated at
$1,200. To complete the project it will be necessary to have a
connection between these installations.
Commission Lynch moved and Commissioner Hopkins seconded to approve the
submittal of a permit appliction at this time. Roll Call: Comm.
Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE,
and Mayor Koch; AYE.
2. Public transit funding
Mrs. Garrison, referring to a letter from Palm Tran that is in the
agenda packet, asked direction from the Commission with regard to
entering into an Interlocal Agreement with the Palm Beach County
Commission to designate funding for public transportation projects from
the Town's share of the local option gas tax.
Commissioner Orthwein moved and Commissioner Hopkins seconded that the
Town is not interested in funding public transit in any manner and
directed the Town Manager to so inform Palm Tran. Roll Call: Comm.
Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE,
and Mayor Koch; AYE.
3. Communications Services Legislation
The Town Manager suggested that this item be deferred to a future
meeting, due to time constraints, and there were no objections.
4. Maintenance Costs
a. Fire Hydrant replacement @ Lakeview & Gulf Stream Rd.
Town Manager Garrison advised this is a very old hydrant that has been
experiencing leaks. She advised the cost will be $3,300, a little more
expensive than usual due to the fact that the water main is near the
surface and the hydrants that are normally used would be too tall.
b. Town Hall window painting
It was reported by the Town Manager that the windows have been repainted
on the outside and the Town has been advised that this will most likely
need to be done each year to prevent deterioration.
Regular Meeting & Public Hearing
Town Commission -July 27, 2000
page 5
Mrs. Orthwein wondered if perhaps the windows should be replace with
aluminum rather than the wood, and was advised that it would be very
expensive to replace the windows when the repainting costs only $400 or
$500 per year.
Mr. Thrasher explained that the windows on the west side of the building
are being replaced under warranty and have been ordered.
B. Town Attorney
There was no report from the Town Attorney.
C. Architectural Review & Planning Board
1. Meeting Dates
a. There will be no meeting in August 2000
b. Regular Meeting & Public Hearing 9- 28 -00, 8:30 A.M.
c. Regular Meeting & Public Hearing 10- 26 -00, 8:30 A.M.
d. Regular Meeting & Public Hearing 11- 16 -00, 8:30 A.M.
e. Regular Meeting & Public Hearing 12- 21 -00, 8:30 A.M.
Mayor Koch called attention to these meeting dates.
D. Finance Director
1. Financial Report for June 2000
Finance Director Thrasher reported that transfers of interest are being
made to the Water Fund as there is a "Due To" the Water Fund and the
auditors had advised that this is what should be done. He reminded that
it is that time of year when the Town starts dipping into the reserve
funds for operation and a decline in the balance with SBA will become
apparent over the next few months until the new tax revenue starts
coming in.
The Finance Director reported that some of the line item revenues show
more collected than was expected and called special attention to the
$44,000 line item marked FEMA. He advised that these overages would
help offset some of the expenditures that are anticipated to be made
from the unappropriated funds, and that a budget transfer will be made
at the end of the fiscal year to even these out, but it is still too
early to predict the net effect to the fund balance. Mr. Thrasher
believed the net effect will not be as great as originally anticipated.
He then asked if there were any questions regarding the Financial Report
and there were none. Commissioner Lynch moved and Commissioner Devitt
seconded that the Financial Report be approved as presented and all
voted AYE.
.�J Mr. Thrasher reported that he had attended the Annual Finance Officers
Conference in Chicago at which he attended classes, which were strictly
controlled, to continue his Certification. He advised that most of the
education was with regard to the new GASB regulations that will
radically change the way governmental accounting is done and the
financial statements are presented. He explained that in the future it
will be necessary to depreciate infrastructure, which is not done today.
Therefore, a value must first be established which may prove difficult
in some instances.
Regular Meeting & Public Hearing
Town Commission -July 27, 2000
page 6
E. Police Chief
1. Activity for June 2000
Chief Schultz presented the Activity Report for June 2000, adding that
Det. Haseley had attended the Burglary /Robbery intelligence meeting at
the Palm Beach County Sheriffs Office. He further reported that he had
recently checked on the progress of the 800 radio frequency installation
and was told that construction is expected to start on September 1,
2000, with an operational start -up projected for January 1, 2001. He
believed the equipment for the Town should be received about 2 months
prior to start -up.
Chief Schultz called attention to his resignation letter effective
September 30, 2000. In addition to the remarks in his letter, he added
that he liked the Town very much and has enjoyed his association with
the residents, Commissioners and employees, however he felt it is time
to retire from law enforcement.
Mayor Koch stated he has "gone through" 6 police chiefs and Chief
Schultz has been the best. He added that the Chief has done a wonderful
job and has grasped the feeling of the community, which is the most
important thing for any employee of this town. He noted that Chief
Schultz has preserved the quality of this community and he hates to see
him leave. The Commissioners all agreed with the Mayor's remarks,
adding that this will be a hard position to fill.
Chief Schultz stated that there are very good people to look at within
the department and it should be easy and a relatively painless
transition.
Mayor Koch suggested that Deputy Chief Gary Ward be appointed Acting
Chief for a 6 -month period commencing October 1, 2000 and, if he
performs as well as is expected, he would be appointed Chief.
Commissioner Lynch so moved and Commissioner Orthwein seconded the
motion. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch;
AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE.
The Commissioners noted that in light of this action, some budget
adjustments will be necessary.
IX. Items for Commission Action.
A. Budget Presentation 2000 -2001
1. Budget Consideration
The Town Manager stated that there are at least 2 things that should be
accomplished at this meeting, establish a Tentative millage which is
basically a cap, since the millage can be lowered at subsequent hearings
but it cannot be increased. Mrs. Garrison further advised that she
would like to know what adjustments to the budget, as proposed, the
Commission would like to have made prior to the next budget hearing.
She further advised that this proposed budget is based on a rolled back
millage rate of $3.4089 per $1,000 of assessed value, does not take into
Regular Meeting & Public Hearing
Town Commission -July 27, 2000
page 7
consideration any major capital projects such as Elsie's Pond, only
provides for a $34,000 contingency fund as opposed to the usual $50,000
and does not add anything to the fund balance.
Mayor Koch noted that whatever surplus is left at the end of the year
will be added to the fund balance, adding that historically there has
always been some surplus. He favored establishing the Tentative Millage
at the same rate as the current millage, $3.7653, in light of the
drainage projects underway. He reminded that there would be two more
hearings at which the budget will be refined and possibly the millage
could be reduced.
Commissioner Hopkins asked if staff ever considers lowering the millage
rate. He realized this could only be done by cutting expenditures.
Mr. Thrasher stated that he could not recommend any cuts at this time
due in part to the possibility that there may be capital expenditures
related to the drainage issue that could be met from the surplus funds,
thus saving interest on a loan that would be necessary.
Commissioner Lynch agreed with Mr. Thrasher, adding that he felt there
are too many uncertainties regarding the projects at this time.
Commissioner Hopkins called attention to the fact that, for an example,
interest income was budgeted this year for $29,500, at 9 months, there
has been collected $49,700, but in the proposed budget for next year the
figure is shown at $32,500.
Mr. Thrasher explained that this year there have been higher interest
rates but he feels this level may not continue through the next year,
and if funds are taken from the fund balance for capital projects, the
interest will drop considerable. In addition, he advised that he always
budgets conservatively in both revenue and expenditures.
Commissioner Hopkins noted that there is a funded position for the 10th
police officer that is never filled and suggested that by removing this
from the budget it would establish a concept of a tighter budget.
Mr. Thrasher could not agree with this from an operational standpoint.
From a financial prospective, he stated that there was $78,000 starting
.� fiscal year 1997 in the Fund Balance. He believed this to be very low,
pointing out that many towns are carrying 30% of the total budgeted
amount into the reserves. He noted that this year, the Town is starting
with $672,000, which indicates tremendous progress. He reminded that
reimbursement from FEMA for expenditures made as a result of the storms
in 1999 is just now been completed, pointing out that the Town must have
funds available to cover such emergencies. Therefore 30% of the Town's
budget is not sufficient.
Regular Meeting & Public Hearing
Town Commission -July 27, 2000
page 8
Commissioner Hopkins stated he brings these things forward because other
taxing entities, such as the school board, appear to be increasing taxes
and he believed that the Commission owes it to the taxpayers to lower
taxes wherever possible while still being responsible.
Mayor Koch noted that the expenditures show an increase of approximately
$100, 000.
Commissioner Hopkins asked for an explanation of "sick bonus" and the
Town Manager explained that if an employee is not absent for illness
during the year, they are paid 4 days sick bonus. This was created to
discourage absenteeism and to keep from having to pay for an
accumulation of unused sick time when an employee terminates, which
would be paid at a higher rate than when it was earned. She added that
it has accomplished the goal.
2. Proposed Millage for 2000 -2001
Commissioner Orthwein moved that the Proposed Millage be adopted at
$3.7853, the same as this current year. Commissioner Lynch seconded the
motion, adding he thought it would be wrong to go below this. Roll
Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm.
Hopkins; AYE, and Mayor Koch; AYE.
3. Certification of Rolled Back Millage Rate
Commissioner Lynch moved and Commissioner Hopkins seconded that the
Rolled Back Millage Rate be certified at $3.4089 for each $1,000 of
assessed value. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE,
Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE.
4. Date of first public hearing toward budget adoption
Mayor Koch announced that the first public hearing to consider the
Tentative Millage and Tentative Budget would be held on Wednesday,
September 13, 2000 at 5:01 P.M. in the Town Hall.
5. Date of second public hearing for final budget adoption
The Town Manager announced the second public hearing for adoption of a
Final Millage rate and Final Budget would be held on Tuesday, September
26, 2000 at 5:01 in the Town Hall.
B. Items by Mayor and Commissioners.
Commissioner Hopkins advised that he would not discuss the "Merit Bonus"
this year as he is sure he will be in philosophical disagreement. He
added that he is pleased that everyone is getting the same.
The Town Manager reminded that the Commission direction last year was
that whatever the CPI was at the beginning of the fiscal year would be
used for the cost of living increase.
Mayor Koch observed that the Town Manager has provided salary
adjustments for two employees. He suggested that Chief Schultz be given
a $2,000 bonus for his performance this past year from this years budget
and there were no objections.
Mrs. Garrison explained that she is proposing to promote the Finance
Director to the position of Assistant Town Manager with a $2,000
increase and to increase the salary of the Deputy Clerk by $1,150 to
Regular Meeting & Public Hearing
Town. Commission -July 27, 2000
page 9
compensate for extra duties being assigned to enable her to assume some
of the Clerks duties in her absence. Mrs. Garrison added that she had
not proposed a merit bonus for the police chief and town clerk as these
persons are appointed directly by the Commission. She did point out
that each of them have celebrated a 10th anniversary with the Town and
while there is no longevity provision, this could be recognized if the
Commission so desires. She advised that the Town Clerk did not receive
a full 3% merit bonus last year because a salary adjustment had been
made to bring her salary up to the level of comparable communities.
The Town Manager suggested that this year the Commission consider the
employees as a team, consider how the Town is being run and decide on a
salary increase that the Commission feels is appropriate and apply it
across the board, leaving any performance problems there may be up to
her to correct.
Commissioner Hopkins, realizing this is difficult, felt that not
everyone could be working at the same level and be entitled to the same
bonus.
The Town Manager reminded that the matter of increases has been handled
differently from year to year and she stated that she would never want
the employees to believe that anything is guaranteed.
Commissioner Devitt noted that in business, bonuses are determined by
how profitable the business has been in the past year but that is not
possible for a governmental agency.
Mayor Koch advised that he knew of a municipality that allocated a
certain percentage of the budget for salaries and the Town Manager then
decides how much each employee is allocated.
The Town Manager stated she had no problem with this, as she does not
shy away from performance reviews.
Commissioner Devitt asked what would happen if no one received a bonus
to which the Town Manager replied that it would not have to be in the
form of a bonus.
Mayor Koch advised that he favored the bonus in that it is not required
l that the bonus amount be included when computing the fringe benefits.
Commissioner Orthwein suggested that everyone think about this
discussion and try to come up with different solutions which can be
discussed on August 11th. She further suggested that perhaps this is
something that should be considered each year since personnel changes
and it is possible that some years the "team" may not be working as well
as it is at this time.
Mayor Koch asked the Commission if they felt it proper to reimburse
Commissioner Orthwein for the phone bill and all agreed it is proper.
Regular Meeting & Public Hearing
Town Commission -July 27, 2000
page 10
Commissioner Hopkins believed the Town should also reimburse
Commissioner Lynch for his plane ticket to return for meetings and there
were no objections.
The Town Manager advised that the health insurance premium is quoted
with a 73% increase and the Worker's Comp and Liability at 56 %. She
stated that a search is underway for other quotes but that the Florida
League of Cities has agreed to reduce the W.0 and Liability by $5,000 at
this time with the possibility of an additional discount when the
figures are all available. She advised that the League furnished
insurance to the municipalities at a time when it could not be purchased
from anyone and she would like to stay with them.
The Commissioners were in agreement with leaving the W.C. and Liability
with the League.
Mr. Thrasher advised that the entire health care industry will be
showing large premium increases and Attorney Randolph advised that all
of the municipalities with which he has contact are experiencing the
same increases. Commissioner Hopkins advised that his business has been
notified of a similar increase in health insurance premiums.
X. Correspondence. There was no correspondence.
XI. Public. There was no comment from the public.
XII. Adjournment. Mayor Koch adjourned the meeting at 11:06 A.M. on a
motion to do so made by Commissioner Devitt that was seconded by
Commissioner Lynch with all voting in the affirmative.
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
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nn \chethcr sou hold an elective or appointive position. For this reason, please pay close attention to the Instruct it, n> on this form
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INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
ELECTED OFFICERS:
A person holding elective count %. municipal. or other local public office MUST ABSTAIN from \oting on a mca,u :_ (chi: inure
to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inure to the special
gain of a p-mcipal lother than a gmernment agency) by whom he i. retained.
In either case. you should disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publich stating to the assembly the nature of your Interest in :he mcasurc or.
which you are abstaining from Voting: and
WITHIN I: DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person respomible for recording
the minutes of the meeting. who should incorporate the form in the minutes.
kPPOI \'TED OFFICERS:
. person holding appointive count•, municipal, or other local public office MUST ABSTAIN from \sting nn :I measure t( hich
nures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure "hick inures to the
special gain of a principal (other than a government agency) by \v horn he is retained.
i
A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of Interest, but must
disclose the Illative of the conflict before making any attempt to Influence the decision by oral or written comnl un;calion, \\h -,;he:
made by the officer or at his direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING : %T WHICH
THE VOTE WILL BE TAKEN:
• 1bu should complete and file this form (befog making any attempt to influence the decision) with the person responsiblc for
recording the minutes of the meeting, who will incorporate the form in the minutes.
• A cops of the form should be provided immediately to the other members of the agency.
. Tb- fnrm should be read Dublicly at the meeting_ prior to consideration of the matter in which you have a confiin of interest
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You should disclose orally the nature of your conflict in the measure before participating.
• You should complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes
of the meeting, who should incorporate the form in the minutes.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
1. William F. Koch. Jr. , hereby disclose that on Znliz 27, 9000 , 19
(a) A measure came or will come before my agency which (check one)
murcd to in) special private gain: or
inured to the special gain of , by whom I am retained.
(b) The measure before my agency and the nature of my interest in the measure is as follows:
The real estate firm with which I am associated participated in the
sale of the property to Avi Omer, the applicant for a development
approval to construct a single family dwelling and related structures
at 555 Puddle Road, Gulf Stream, Florida.
Date Filed Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112317 (1985), A FAILURE TO MAKE ANY REQUIRED
DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING:
IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN
SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED 55,000.