HomeMy Public PortalAbout11/05/85 CCM339
ORDER CHECKS - NOVEMBER 5, 1985
4237 Donna Roehl $ 136.24
4238 Northwest Suburban Chamber of Commerce 50.00
4239 Physician's Health Plan 2,456.40
4240 Delta Dental Plan 341.05
4241 U.S. Post Office 200.00
4242 Acme Typewriter, Inc. 69.75
4243 St. Paul Stamp Works 9.95
4244 Al's Office Equipment 35.00
4245 Budget Printing 72.70
4246 Miller/Davis Co. 10.00
4247 Moore Business Forms 234.23
4248 CDP 86.21
4249 Greater Northwest Office of Real Estate Assessors 1,266.38
4250 Brown Photo 12.20
4251 LeFevere, Lefler, Kennedy 8,427.48
4252 Crow River News 325.52
4253 JoEllen Hurr 41.00
4254 Bruce A. Liesch Assoc., Inc. 1,393.75
4255 Bonestroo, Rosene,`Anderlik 6,212.82
4256 Wright -Hennepin Elect. 634.23
4257 A T & T Information Systems 85.60
4258 Northwestern Bell 288.32
4259 Medina Electric, Inc. 1,040.00
4260 MedCenters Health Plan 247.30
4261 Jill Hodapp 67.95
4262 Internat'1 Assoc. of Chief's of Police 50.00
4263 Management Resource Syst. 11.95
4264 Everything for the Office 89.54
4265 Royal Business Machines 90.10
4266 Photo Factory 18.60
4267 H.C. Mayer & Sons 3,346.20
4268 Michael Sankey 62.29
4269 Amoco Oil Co. 33.00
4270 Goodyear Auto Svc. 164.88
4271 M.P.H., Inc. 8.00
4272 Loretto Towing 1,133.45
4273 Don Streicher Guns 131.05
4274 MCI Cellcom 64.49
4275 Sheriff's Dept., Co. of Henn. 161.95
4276 Henn. Co. Treas. 1,437.00
4277 Herold Advertising 175.29
4278 North Memorial Med. Ctr. 16.00
4279 James McCormick 9.00
4280 Long Lake Ford Tractor 35.20
4281 Dept. of Adm., Bldg. Code Div. 685.99
4282 Minn Comm 51.50
4283 John M. Schoening 2,950.00
4284 Bury & Carlson, Inc. 17,763.00
4285 N.S.P. 1,210.21
4286 Plymouth Ind. Supply 112.89
4287 Satellite Industries, Inc. 150.00
4288 Fortin Hardware 25.62
4289 Automatic Garage Door Co. 57.50
4290 Safety Kleen Corp. 39.00
4291 Rolling Green Co. Club 31.35
340
ORDER CHECKS - NOVEMBER 5, 1985 (CONT'D)
4292 All Steel Products 3,760.00
4293 Metropolitan Waste Control Comm. 5,906.22
4294 Volkenant & Sons 27.17
4295 North Star Waterworks Prod. 2,555.84
4296 Latour Constr. 1,786.16
4297 Buffalo Bituminous 69,945.53
4298 Moody's Investors Svc. 1,000.00
4299 First Trust St. Paul 400.00
4300 Ehlers & Assoc. 14,034.56
4301 Midwest Asphalt Corp. 12,559.28
4302 Hassan Sand & Gravel 95.00
4303 Hamel Bldg. Ctr. 151.90
4304 Midwest Asphalt 7,896.32
4305 West Side Redi-Mix, Inc. 416.00
4306 G.S. Tweed 400.00
4307 L.G. Rehbein 35,304.80
4308 Hwy. 55 Rental 89.57
4309 H. C. Mayer 228.45
4310 P.E.R.A. 1,163.99
4311 Soc. Sec. Retire. Div. 581.19
$212,161.11
PAYROLL CHECKS - NOVEMBER 5, 1985
8572 Void
8573 Void
8574 Void
8575 Void
8576 Robert Anderson 636.06
8577 Jill Hodapp 490.06
8578 Mark Moran 725.86
8579 Michael Rouillard 708.98
8580 Michael Sankey 811.33
8581 Jim Dillman 652.31
8582 Robert Dressel 806.86
8583 Francis Pumarlo 616.43
8584 Laura Skarda 479.28
8585 Thomas Anderson 150.00
8586 Anne Heideman 100.00
8587 Robert Mitchell 100.00
8588 William Reiser 100.00
8589 Wilfred Scherer 100.00
8590 Robert Anderson 337.58
8591 Jill Hodapp 231.72
8592 Mark Moran 359.62
8593 Michael Rouillard 332.71
8594 Michael Sankey 383.45
8595 James Dillman 256.06
8596 Robert Dressel 445.63
8597 Francis Pumarlo 276.89
8598 Karen Dahlberg 569.23
8599 JoEllen Hurr 801.65
8600 Donna Roehl 788.89
8601 Laura Skarda 249.54
341
PAYROLL CHECKS - NOVEMBER 5, 1985 (CONT'D)
8602 Sandra Larson 390.69
8603 Janice Petersen 84.81
8604 Law Enforcement Labor Services 68.00
8605 Western Life Ins. Co. 94.48
8606 Farmers STate Bank of Hamel 1,702.00
8607 Commissioner of Taxation 820.00
8608 P.E.R.A. 872.17
8609 Social Security Retirement Division 581.19
$16,119.48
3 41 2 The Council of the City of Medina met in regular session on Tuesday, November 5,
1985, at 7:30 P.M.
Present: Mayor, Thomas Anderson; Councilmembers, William Reiser, Wilfred Scherer
Anne Heideman, Robert Mitchell; Clerk -Treasurer, Donna Roehl; Public
Works Director, James Dillman; Police Chief, Michael Sankey; Attorney,
Ron Batty; Engineer, Glenn Cook
1. ADDITIONAL AGENDA ITEMS
Moved by Heideman, seconded by Scherer to discuss the following additional items:
Skating rink
Northwestern Bell Telephone Co., request to bury cable Willow Dr. at Hwy. 55
Motion declared carried
2. MINUTES OF OCTOBER 15, 1985
Anne Heideman asked that Item 5, Page 336, motion to include 75 ft. setback "only" in
the Hunter Farms subdivision.
Moved by Heideman, seconded by Reiser to accept minutes of October 15, 1985 as amended.
Motion declared carried
3. PUBLIC WORKS DEPARTMENT
Northwestern Bell Telephone Co.
Moved by Scherer, seconded by Heideman to adopt Resolution 85-116 allowing Northwestern
Bell Telephone Co. to bury cable on Willow Dr. north and south of Hwy. 55.
Motion declared carried
Independence Beach Forcemain, Final Pay Request
Glenn Cook reported that a Change Order, in the amount of $1087.50, was necessary because
forcemain fittings outside the lift station had deteriorated and needed to be replaced.
He stated that the total cost of the project would be $13,282.50.
Moved by Scherer, seconded by Heideman to approve Change Order # 1 for the Independence
Beach forcemain repair, in the amount of $1087.50.
Motion declared carried
Moved by Scherer, seconded by Heideman to authorize final payment in the amount of $1786.16
to Latour Construction Co. for completion of the Independence Beach forcemain project and
to grant final approval to the project on the recommendation of the City Engineer.
Motion declared carried
Hunter Dr. South, Final Pay Request
Glenn Cook recommended that final payment be made to Midwest Asphalt for construction of
Hunter Dr. south. He stated that the total cost of the project amounted to $122,838.00.
Thomas Anderson asked if the blacktopped streets should have the center line striped.
Mr. Cook stated that the city might be liable if an accident occured as a result of not
having streets striped.
Michael Sankey explained that when streets are 22 to 24 ft. in width there is a tendency
for drivers to drive near the center of the road, which might result in an accident.
Jim Dillman reported that he is working with Hennepin County in an attempt to get them to
stripe some of the Medina city streets.
Moved by Reiser, seconded by Scherer to accept Hunter Dr. on the recommendation of the
City Engineer and to authorize final payment to Midwest Asphalt in the amount of $7896.32.
Motion declared carried
Hwy. 55 Water Trunk Line
Glenn Cook reported that Change Order 1, in the amount of $5973.75, was necessary to pay
for the cost of sodding certain properties and testing for a watermain leak on the existing
water line, which was never found. He reported that the total cost of the project was
$482,311.05.
Thomas Anderson asked the Engineer to begin research on the second phase of the water
extension project, the construction of a water tower near Willow Dr.
Moved by Scherer, seconded by Mitchell to approve Change Order # 1 for the Hwy. 55 Water
line construction, in the amount of $5973.75.
Motion declared carried
Moved by Scherer, seconded by Heideman to accept the Hwy. 55 Water trunk line on the
recommendation of the City Engineer and to authorize final payment in the amount of
$35,304.80, to L and G Rehbein Co.
Motion declared carried
Lake Ardmore Drainange
Glenn Cook reported that they had survey the Lake ardmore area and had found an area in
the swampy part of the lake that needed to be removed, plus the creek needed to be cleared
so as to allow for proper drainage. He also stated that JOhn Stine of the dNR had told him
that they would need to set the Lake level of Lake Ardmore before a project could commence.
Jim Dillman reported that he had told Mr. Stine that the city had funds that must be spent
before January 1st, 1986 and Mr. Stine had told him that they were working on the project.
Donna Roehl stated that she had a public hearing notice published for a hearing on Novem-
ber 19th to reprogram Community Development Block Grant Funds for the project.
Moved by Heideman, seconded by Scherer to hold a Public Hearing on November 19, 1985 at
8:00 P.M. to reallocate CDBG funds from Year X projects to a project to correct Lake Ard-
more drainage.
Motion declared carried
Buffalo Bituminous, Contract Extension
Council discussed the request from Buffalo Bituminous for a two week contract extension
for completion of Hunter Dr. north; Willow Dr south and Willow Dr. north.
Glenn cook stated that wet weather was the reason for the delay; that Willow Dr. is still
a problem and may require a longer extension. He suggested waiting until November 19th to
make a decision on an extension.
Moved by Scherer, seconded by Heideman to table the request of Buffalo Bituminous for a
two week extension for completion of Willow Dr. north and south and Hunter Dr. north,
and to discuss it again on November 19 th.
Motion declared carried
4. POLICE DEPARTMENT
Shooting Range
Michael Sankey stated that the insurance quote hehad gotten for liability insurance was
through a surplus lines company and that officers would be shooting atshift change if a
range were built on city property, thus eliminating overtime pay.
William Reiser asked if it was the responsibility of the city to find a place for police
officers to shoot.
Mr. Sankey stated that it would be necessary if the city wanted to protect itself from
liability. He explained that Hennepin County hs having difficulty getting site approval
for its proposed facility.
Mr. Reiser asked if the Delano facility was insured.
Mr. Sankey stated that Medina officers would be insured while they were at the range.
Donna Roehl reported that the League of Cities is the only possibility for securing in-
surance for the city; that they knew nothing about a possible firing range and she did
not believe the city should jeopordize the possibility of securing insurance for the
sake of a shooting range.
William Reiser asked where the Police officers were shooting at the present time.
Mr. Sankey explained that they were shooting into the black magic near the city shop.
Thomas Anderson stated that he had a problem with shooting in that area. He asked other
Councilmembers for their opinion on having a range on city property and stated that he
believed they should be traveling somewhere else to shoot.
Orlo Eisinger asked how high the bern for the range would be constructed.
Mr. Sankey stated that it would be 22 ft. high.
Mr. Eisinger reported that the Golden Valley range was that height and that there were
ricocheting bullets onto rooftops. He also stated that Maple Grove was building an in-
door range and they were willing to rent the facility to other departments.
Mr. Sankey stated that they had found one bullet on a house roof near the Golden Valley
facility.
Donna Roehl asked how safe it would be in City Hall and how far bullets would travel.
Mr. Sankey stated that they would be shooting on weekends and that bullets do travel some
distance.
Council suggested the need for employees to find a safe area if there was the possiblity
of any danger.
.1
!Mr. Eisinger stated that about three months of the year the range could not be used
because of snow.
Moved by Mitchell, seconded by Reiser to table the firing range matter until an invest-
igation of the insurance item has been completed and until a study of the possibility
of using the Maple Grove indoor range is completed.
111 Motion declared carried
Radio Antenna
Council reviewed memo fro3n,Police Chief, Sankey in which he stated that the Police Depart-
memt was having problems with reception from its base station at City Hall. He asked that
they be allowed to increase the antenna height to 21 ft. above roof height.
Jim Dillman stated that under the Cities FCC license only one base station is allowed which
was gotten for the Public Works Department and that the Police Department should not have
a second base station as they can communicate on Hennepin Counties Channel 2. He explained
that the only means of communication for the Public Works Department is through the city
system and to allow the police a higher antenna would create problems with his department
communicating and that he would need to have an antenna taller than the 21 foot police
antenna.
Mr. Sankey stated that the minimum height they could use would be 7 feet, according to
Don Wendling the cities radio expert.
Moved by Mitchell, seconded by Reiser to ask Don Wendling to write a letter explaining
the cities radio system, licensing requirements and antenna heights.
Motion declared carried
Police Chief Training
Council discussed the request of Police Chief, Sankey to attend the FBI Academy, in
approximately two years, with a committment to continued employment with the city after
the 11 weeks of training.
Moved by Mitchell, seconded by Heideman to refine terms of a pending contract with Chief
Sankey and to sign an application for Mr. Sankey to attend the FBI Academy after an agree-
ment is reached as to an appropriate length of service to the city after attendance at
the academy.
Motion declared carried
5. PLANNING AND ZONING DEPARTMENT
Rural-Residential-1, Zoning District
Council discussed revised ordinance regarding placement of barns on properties.
Robert Mitchell suggested several changes which members agreed were appropriate.
Moved by Mitchell, seconded by Reiser to adopt Ordinance #224, establishment of an RR-1
zone, which would allow placement of barns 75 ft. from property lines on properties that
meet stated provisions.
Motion declared carried
Frank Hughart, Subdivision
Dorothy Theis, purchaser of property from Frank Hughart, asked if the matter could be
tabled so as to allow them to negotiate the possibility of buying an additional 10 ft.
of property on the north side of the Theis property.Moved by Heideman, seconded by Reiser
to table action on the Frank Hughart subdivision application until DEcember 3rd, at the
request of Dorothy Theis.
Motion declared carried
Rolf Westgard, Conditional Use Permit
Council discussed plans for upgrading property owned by Rolf WEstgard at 540 Hamel Rd.
which had been before the Planning Commission for review of making improvements to the
site.
Jim Dillman explained a ditching and drainage plan that he and the Engineer had discussed
for the entire north side of Hamel Rd., from Pinto Dr. to the Raskob property.
Moved by Mitchell, seconded by Heideman to approve the plans for exterior improvements
to the Westgard property, 640 Hamel Rd., with the following conditions: A solid screened
fence shall be constructed between the two buildings, front and back; Plantings shall
meet the cities Performance Standards; The applicant shall prepare a long range plan
for the property which shall be presented to the Planning Commission in April, 1986;
City shall review the upgrading of drainage on road right-of-way in front of the prop-
erty; Compliance with an acceptable long range plan shall occur prior to December 1,
1986 or the applicants Conditional Use Permit shall be revoked.
Motion declared carried
Hamel Sewer Study
Glenn Cook reviewed propsed outline for completion of a study of the Hamel sewer area which
would cost approximately $2000. The plan would include a study of existing land use, a
system layout and wastewater flow, with a summary of recommendations for the area.
Robert Mitchell stated that a good report would be invaluable when allocating sewer units
on a long term basis.
Donna Roehl reported that there would possibly be . Community Development Block Grant
funds that could be used to pay for the report.
Moved by Mitchell, seconded by Heideman to authorize the engineer to proceed with the
the outline and data for the Hamel sewer area at a cost of not more than $2000 with a
report to be completed for payment in December.
Motion declared carried
Jim Lutz, Elm Creek Addition
Ron Batty explained that Medina's ordinance is more restrictive than many other cities
regarding deadlines for filing of plats, so an ordinance had been prepared which would
allow a developer more time in which to file a final plat, if an applicant requests such
an extension prior to the deadline.
Thomas Andersn stated that he favored such a procedure and asked if Mr. Lutz could benefit
from the amendment.
Moved by Reiser, seconded by Scherer to adopt Ordinance # 225, allowing for extension of
time for filing final plats.
Motion declared carried
Moved by Reiser, seconded by Mitchell to adopt Resolution 85-117, granting Jim Lutz a
120 day extension for filing plat of Elm Creek Addition, due to the fact that wet weather
delayed site work.
Motion declared carried
Bruce Neumann, Conditional Use Permit and Rezoning
Ron Batty explained that Mr. Neumann's Conditional Use Permit and Rezoning had never been
finalized by the city so the Council would be discussing non-existant permits.
Anne Heideman stated that because the property is on a corner lot on Hamel Rd.; is a
worthwhile business and has a large number of various types of vehicles parked on it the
fencing issue should be discussed.
Thomas Anderson stated that Mr. Neumann's attorney had requested the matter be tabled as
he was unable to attend the meeting.
Moved by Heideman, seconded by Mitchell to table the Bruce Neumann matter until a later
date, at the request of Mr. Neumann's Attorney.
Motion declared carried
Dickey Natural Systems
Michael SAnkey explained that he had denied the burning of cornstalks on the Dickey property,
2705 Hwy. 55, for several reasons; Closeness to the highway and to the building and because
the Council had originally said that they could have no outside storage of materials.
Donna Roehl explained that the City of Plymouth had issued a practice burn permit and later
increased it to a weekly permit and she suggested that someone could inspect the Plymouth
burn site and decide if the Plymouth burning plans would work in Medina.
Moved by Mitchell, seconded by Reiser to authorize the Chief of Police to inspect the burn
site in Plymouth and to allow him the discretion to allow disposal of the corn stalks in
Medina in a similar manner if plans are satisfactory.
Motion declared carried
Reed Bales
Ron Batty stated that he had sent a copy of the current Condtional Use Permit resolution
to Mr. Bales Attorney and had not received comments or acceptance of the conditions.
Council discussed berming and defining storage area by following contours of property as
included in Item 11 of the resolution.
341
Moved by Heideman, seconded by scherer to adopt Resolution 85-118, amending the
Reed Bales Conditional Use Permit and authorize the Mayor and Clerk to sign the resolution
after Mr. Bales agrees to the conditions.
Motion declared carried
John Day, Development Contract
Moved by Heideman, seconded by Mitchell to enter into a Development Contract with John
Day for construction of an office/warehouse on Lots 1-9, Medina Park Addition.
Motion declared carried
Tronrud-Fries-Schanus, Street Vacation
Robert Mitchell representing the Tronruds', Fries' and Schanus' explained that Ardmore
Ave. is constructed on formerly vacated streets, but that officially, his clients have
no access to their properties.
Thomas Anderson stated that the city should obtain street right-of-way as some work had
been done to ditches, etc.
Mr. Mitchell explained that a new lot survey would be done giving that right-of-way to
the city.
Moved by Heideman, seconded by Scherer to adopt Resolution 85-119, vacating portions of
Brook, Grove and Main Streets and renaming the used, unvacated portion, Ardmore Ave. The
applicants are required to amend legal descriptions to grant road right-of-way to the city
for upkeep purposes.
Motion declared carried
6. ENGINEERS RATES
Glenn cook explained that the rates reflect an increase from 5 to 6%.
Thomas Anderson reported that there had been increases in 1984 and 1985.
Moved by Heideman, seconded by Mitchell to approve a contract amendment with Bonestroo and
Associates for an increase in Engineering rates, said rates reflecting the need to pay em-
ployees according to the labor market rates.
Motion declared carried
7. TAX INCREMENT REGISTRAR
Moved by Heideman, seconded by Scherer to appoint First Bank,St. Paul, as registrar for
the Tax Increment bond issue.
Motion declared carried
8. INSURANCE
Donna Roehl reported that the Wayzata Insurance AGency had submitted an application to
NorthStar Risk, the agency acting for the League of Cities Insurance Trust.
Council discussed proposal from William Husbands regarding auditing the cities insurance
coverage and the difference in cost from that of American Risk Management Services.
Council asked that references of each be checked by the City Clerk.
9. ADMINISTRATION CARS
Donna Roehl requested that she and JoEllen Hurr be allowed to take cars home as there are
times when there are early morning or late night meetings that they must attend.
Anne Heideman stated that she thought one of the cars was to be sold so as to justify the
purchasing of two police vehicles, which had been done in the Spring.
Wilfred Scherer stated that Jim Dillman needed a car because of water main breaks, etc.
that he had to take care of after hours.
Michael Sankey stated that the next County Auction would be in the Spring of 1986.
Moved by Heideman, seconded by Scherer to allow Donna Roehl and JoEllen Hurr to take cars
home on an as needed basis.
Motion declared carried
10. SKATING AREA
Anne Heideman reported that all phases of providing a skating area at Hunter Farms park,
had been reviewed, with the need for a well, electricity and a warming house, necessary
items, which are not available in that area. She stated that the Hamel Athletic Field
was equiped and had skating rinks during prior years.
Council discussed hiring someone to maintain a skating area for a minimum number of 347 -
hours at minimum wage.
Moved by Heideman, seconded by Mitchell to inform Roman Rowan and Ron Fortin that the
only practical site for a skating area would be the Hamel Athletic Field and ask that
they work out a program with the city hiring an employee to flood and maintain the rink
and warming house, for 40 hours per week, for three months, paying minimum wage.
Motion declared carried
11. BILLS
Moved by Heideman, seconded by Scherer to pay the bills; Payroll Checks # 8572-8609
in the amount of $16,119.48 and Order Checks # 4237-4311 in the amount of $212,161.11.
Motion declared carried
12. SIGN PERMITS
Ron Batty stated that he was working on a policy to expand the cities ordinance to allow
different kinds of political signs, such as a sign that had been requested by the Schlossers.
13. HAISLET HOUSE MOVING
Thomas Anderson reported that he had met with Joanne Haislet at the house on Northridge
Farms and that they would be appearing at the November 19th Council meeting to discuss
an appeal from the State Building Code regarding insulation requirements.
Ron Batty stated that the Council needed procedures for a Board of Appeals, because the
City Council is the Board of Appeals, according to City Ordinance.
Moved by Heideman, seconded by Scherer to adjourn.
Motion declared carried
Meeting adjourned at 10:50 P.M.
047i-J1.1 ,g-e-/LL
Clerk -Treasurer
November 5, 1985