Loading...
HomeMy Public PortalAbout20101014INFRASTRUCTURE COMMITTEE MEETING MINUTESINFRASTRUCTURE COMMITTEE MEETING AGENDA CITY OF TYBEE ISLAND October 14, 2010 5:00 PM Attendees: Paul Wolff, Diane Schleicher, Bill Lovett, Bill Garbett, Kathryn Williams, Barry Brown, George Reese, Jonathan Lynn and Joe Wilson. Approve the minutes of the previous meeting Paul Wolff asked for a motion to approve the minutes from the last meeting. Kathryn Williams so moved. Bill Garbett seconded. New Business: Possible 2010 Transportation Enhancement Grant Projects: (Need to Select One) Bike/Pedestrian Path Hwy 80 on Northside from Estill Avenue to Lazaretto Creek – Estimated Cost $250,000 with 80% Grant Funding ($200,000 Grant and $50,000 Local) Sidewalk on Southside of Hwy 80 from Breeze Point to Lazaretto Creek – Estimated Cost $ $275,636 with 80% Grant Funding ($220,508 Grant and $55,127.20 Local) Back River Boat Ramp Rehabilitation - Early Estimated Cost $100,000 with 80% Grant Funding ($80,000 Grant and $20,000 Local) Diane Schleicher presented the 3 options listed above. Diane states that from her understanding, we can only submit one project application. Diane states she has only researched the first two projects to get some numbers. The third project was recently presented to me this week. So the third project numbers are not firm. States she would have to check and see if this project would qualify for the Transportation/Rehabilitation Grant. Paul Wolff states that if everybody is in agreement, he would like to go ahead with the Bike/Pedestrian Path on the North side of Hwy 80 and for Joe Wilson to continue to work with the County to see how we could rehab the boat ramp at Alley 3. Paul asks for a motion to pursue the T-Grant to recommend to Council that we go forward. Bill Garbett moves that we recommend to Council to pursue the T-Grant for the first item, the Bike/Pedestrian Path on Hwy 80. Kathryn Williams seconded. Old Business: ALLEY 3 – Paul Wolff addresses the audience. States, I would like to hear from all of you that have been here for a long time and know the history down there at Alley 3 so we know what we have to start with. To get everybody caught up, we have been discussing the boat ramp in conjunction with the 14th St. project because we have money left over. We want to improve that whole area down there with the money we have allocated for the project. What we are trying to do is improve parking and traffic flow at Alley 3 and try to make it more accessible to the people that want to use it as a launch point. The debate is weather we want to open it up more to motor boats as well as kayaks and smaller stuff. Several residents that were in attendance expressed there views, opinions, concerns and solutions to the Alley 3 situation. Skip Sasser expressed his concern from a safety issue. When there is an emergency, the Rescue staff needs the quickest and shortest distance for launching in an emergency situation. Joe Wilson states let’s clarify something. It was never my intention to ever close Alley 3. My job is to make the infrastructure to benefit all “Tybeeians”. And to make it a better place to work, live and play. Paul Wolff states that if we move everybody down to Inlet, we are just moving the problem; we’re not solving the problem. What we’re trying to do, as much as we can, is solve the problem for the residents and the kayakers; try to improve water access for all the groups on the island. Kathryn Williams states we have gotten a lot of good ideas tonight. States she thinks we should meet with the Kayak Companies. The owners of these companies may or may not be aware of some of the problems that the residents have described. A. HGBD has met with City Staff B. Fee Proposal Submitted to City 1. Diane Schleicher states she thinks the fee proposal is too expensive. Bill Lovett states what he was going to suggest about this is, get us started; we won’t do the design portion until we bring a plan back to you. Let us show you what you’ve got back there and what you can do. Diane questioned the $15,000 cost for the design. Bill states that figure includes design and survey. Diane asked Bill if he can re-submit the Fee proposal to say, survey and design not to exceed $15,000. 2. Paul Wolff asked how you feel about getting a management plan for Inlet Ave as well. Barry Brown states that Tammy Smith made a good point; with what she does for the turtles, Inlet Ave would be too much for her to have to push her kayak over that much beach. She can go to Alley 3 and be right there in the water. C. Larger Boat Access at Boat Launch II. HISTORIC BUTLER AVENUE PEDESTRIAN SAFETY PROJECT A. Concept Report and Design Variance Comments Received from DOT Bill Lovett states that the local DOT said they were just not going to approve. We got to the state engineer, who we explained the project to, and he said he would approve a variance because of the reduced speed limit. We have applied for the variance. We have received comments from the DOT. We have addressed those comments and reapplied, resubmitted. 2. Updated Documents Resubmitted on September 29, 2010 B. Environmental Document In Process Bill Lovett explained that what normally takes the longest on these projects is the Environmental Document. We think because that part of Butler was covered by the environmental document we did for the crosswalks and sidewalks that it should go very quickly. So we are pleased with the progress on that. III. CROSSWALKS AND SIGNAGE A. Project Complete 1. Thermoplastic Stripping Complete B. Final Bill in Process IV. BUTLER AVENUE HANDICAPPED RAMPS A. Construction complete B. Preparing Final Pay Request from DOT V. 14th STREET DRAINAGE A. Pipe Work Complete B. Street Repair Work Underway 1. Bill Lovett states this is complete, as of today. C. Asphalt Overlay – October 26th D. Cost Under-run 1. Bill Lovett states that the project looks like we are going to under- run the contract by about $60,000. E. Fisherman Walk Parking Lot Overlay with Under-run 1. Bill Lovett states that Joe Wilson would like to use some of that money for parking overlay on Fisherman’s Walk. Bill explains, we have a contract, we have a unit price. The Contractor will honor the unit price but we need a decision, I guess tonight. Paul Wolff arrives. Bill Lovett explains to Paul that it looks like we are going to under-run the contract by about $60,000. Joe Wilson would like to use about $10,000 of that to overlay the parking lot at Fisherman’s Walk. We have a contractor on site that bid the job. We have unit prices for the overlay that he will honor. He will be out here working, starting Monday. He’s doing a small job for Joe, then overlay 14th St. We don’t want him to move off the Island then have to pay him to come back. So if you will tonight, authorize us to tell him to go ahead and do the work that Joe wants, that can just be a part of that contract. Paul asked Bill Garbett if he wants to make a motion that we recommend this. Bill Garbett moved to approve the overlay at Fisherman’s Walk with some of the cost under-run from the rest of the contract. Paul Wolf seconded. VI. WASTEWATER TREATMENT PLANT IMPROVEMENTS Additional Clarifier Bill Lovett states that George Reese is concerned with the impact on the Plant in the summer. If he loses one of his clarifiers, the Plant would be very pressed, if not impossible, for it to meet permit. Belt Press Back-Up Bill Lovett states the Belt Press is 15 years old and George is having a lot of maintenance issues with it. We did a cost estimate and broke it down into each project separately. You obviously get a better price if you bid them both together. The Clarifier we estimate around $850,000, the Belt Press about $515,000. Those are standard prices. In today’s market we expect it to come in under that. There’s no guarantee. I think the estimate is high. Bill explains he has talked with GEFA about a loan, if you would like to apply for a GEFA loan; their rates today are 3.81% with a 1% closing cost. If you maintain your “Water First” designation, the rate drops to 2.81% with a 1% closing cost. Paul Wolff states that we need to see if we can make those payments. We need to get Mary involved in this conversation. Kathryn Williams arrives. Paul asked George how big of an emergency is this? George states with peak flows in the summer because of heavy tourism, if he lost a clarifier, he would never meet permit. Bill Lovett states that these cost estimates are for new equipment and he recommends keeping the current equipment as a back up. Diane Schleicher states this past summer was our biggest summer ever. If we did have a clarifier go down, not only can we not meet permit, and would incur fines, but this becomes an environmental issue. If we think there’s a probability, as the Clarifier gets older, that we might actually fail, we need to be proactive rather than reactive. Diane asked when we would have to start paying for the GEFA loan. Bill explains you pay the interest on the money you draw monthly. You don’t have to start paying the loan back until the project is complete. He states he can draw up a schedule that shows when you have to pay what. Paul Wolff recommends, by the next meeting, that we have some relatively firm numbers on what the payments would be, what we would have to do to budget for that if we get a GEFA loan, assuming we hold our “Water First” certification and get the better interest rate. Kathryn Williams asked “do you think we need to re-look at our SPLOSH projects to see maybe if this is something that needs to be moved up on our priority list?” Paul Wolff recommends looking at that Saturday, at the workshop. VII. PROJECTS ON HOLD A. Chatham Avenue to Pump Station No. 2 Sewer Line Pump Station 3 and 6 Force Main Replacement There being no further business, the meeting was adjourned. A quorum of City Council members may be present which would constitute a meeting. Respectfully submitted by Karen Reese on 11-15-10