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HomeMy Public PortalAbout2022-05-16 packet iPad Packets: Click to open “NOTES” NOTICE OF MEETING AND CITY COUNCIL AGENDA i MONDAY, MAY 16, 2022 – 6:00 P.M. CITY COUNCIL CHAMBERS ~ JOHN G. CHRISTY MUNICIPAL BUILDING ~ 320 E. MCCARTY STREET TO JOIN VIRTUALLY: https://jeffersoncity.webex.com/jeffersoncity/j.php?MTID=m0a5795003e301fe912c9e90cef4e968b CALL-IN PARTICIPATION AVAILABLE AT: 1-404-397-1516 MEETING NUMBER: 2490 672 7852 MEETING PASSWORD: 1234 TENTATIVE AGENDA PRAYER – Councilmember Fitzwater PLEDGE OF ALLEGIANCE 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. MISCELLANEOUS AGENDA ITEMS a. Penny Smith to Provide an Update on Salute to America b. National Pet Rescue Day Proclamation c. Michelle Brooks and Nancy Thompson to Present their Recently Published Book, Buried Jefferson City History, about the Woodland Old City Cemetery 5. PUBLIC HEARINGS a. Rezoning 0.2 Acres Located at 101 Jackson St. and 504 E. State St. from MU-1 to PUD and Approving a Preliminary PUD Plan i. Pending Bill 2022-005 (Lester) Staff: Sonny Sanders 6. APPOINTMENTS BY THE MAYOR a. Recommended Appointments to the Following Boards and Commissions Board or Commission Recommended Appointment New Term Expires Term Full/Partial Environmental Quality Commission Mackenzie Walker Nov 2022 Partial City Council Agenda – May 16, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 2 Historic Preservation Commission Christine Boston Dec 2024 Partial Jefferson City Industrial Dan Westhues* May 2025 Full Development Authority Bob Gilbert* May 2025 Full Bernie Fechtel* May 2025 Full Larry Vincent* May 2025 Full Beth Utrecht* May 2025 Full Diane Gillespie* May 2025 Full Hank Vogt May 2025 Full Parks & Recreation Commission Andre Grinston* May 2025 Full Alicia Edwards May 2025 Full Stu Murphy* May 2025 Full Planning & Zoning Commission Greg Butler May 2026 Full Blake Markus May 2026 Full Dale Vaughan* May 2026 Full Spencer Hoogveld May 2026 Full Treaka Young May 2023 ALT Hank Vogt May 2023 ALT Jacob Robinett May 2023 ALT *Requires 2/3 majority vote 7. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS 8. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF a. Council Committee Meetings (Check www.jeffersoncitymo.gov meeting calendar for dates, times locations, and agendas): i. Administration ii. Finance iii. Public Safety iv. Public Works & Planning 9. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS (All individuals will be limited to 5 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 10. CONSENT AGENDA a. Minutes of City Council Meetings: May 2 b. Authorizing a $26,453.05 Estimated CoProcure Contract with Gillig LLC for Gillig Bus Parts and Supplies 11. BILLS INTRODUCED a. 2022-007 Authorizing the Vacation of an Unnamed Alley to the Rear of the Properties in the 1600 Block of W. Main Street (Fitzwater) Staff: Matt Morasch b. 2022-008 Amending Article 11, Paid Holidays, of the Personnel Policy Manual to include Juneteenth and Amending the FY2022 Budget to Appropriate Funds from the Public Safety Tax Fund to the General Fund for the Additional Holiday (Wiseman) Staff: Gail Strope c. 2022-009 Authorizing a 5% Salary Increase for all City Employees with the Exception of Police FOP Members and City Administrator and Supplementally City Council Agenda – May 16, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 3 Appropriating Funds within the Various City Funds (Wiseman) Staff: Steve Crowell d. 2022-010 Approving the Fraternal Order of Police Labor Agreement and Amending the FY2022 Budget by Supplementally Appropriating Funds within the Various City Funds (Schreiber) Staff: Steve Crowell 12. BILLS PENDING a. 2022-004 Establishing Automatic Aid Agreements with Four Fire Protection Districts (Schreiber) Staff: Matt Schofield b. 2022-005 Taken Up Under 5(a.) c. 2022-006 Authorizing a Professional Services Agreement in the Amount of $125,000 with Crafton Tull for CAMPO Active Transportation Plan Consultant Services (Fitzwater) Staff: Sonny Sanders 13. INFORMAL CALENDAR a. 2022-003 Authorizing a $141,140 Engineering Design Contract with Engineering Surveys and Services for the Ohio Street Bridge Project (Fitzwater) Staff: Matt Morasch (Expires on Informal Calendar after 6/20/22 Meeting) 14. RESOLUTIONS a. RS2022-04 Authorizing the Grant Application of the Bureau of Justice Assistance Body-Worn Camera Policy and Implementation Program Grant (Schreiber) Staff: Roger Schroeder b. RS2022-05 Authorizing an Employee Benefit Broker Contract with Gallagher Services, Inc. in the Amount of $30,000 (Wiseman) Staff: Gail Strope c. RS2022-06 Supporting the County Commission’s Submission of an Application to the MO Development Finance Board’s Tax Credit for Contribution Program (Fitzwater) Staff: Ryan Moehlman 15. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS – (All individuals will be limited to 3 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 16. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS 17. NEW BUSINESS 18. APPROVE MAY 2, 2022 CLOSED SESSION MINUTES 19. UNFINISHED BUSINESS 20. ADJOURN i Individuals should contact the ADA Coordinator at (573) 634 -6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. NOTICE OF MEETING AND CITY COUNCIL AGENDAi CITY COUNCIL WORK SESSION City of Jefferson, Missouri 320 E. McCarty St. City Council Chambers MONDAY, MAY 16, 2022 5:45 P.M. AGENDA 1. Discussion of May 16, 2022 City Council Meeting Agenda Items 2. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. (}lr;vcfamation Wliereas, the Jefferson City Animal Shelter recognizes and commends the citizens of the Jefferson City area for their supportive efforts regarding the fostering and/or adoption of dogs and cats as companions; and Wliereas, a day of recognition presents an opportunity to highlight the actions of many Jefferson City area residents in their vita l roles in assisting our Animal Shelter staff to continue to find positive outcomes for the animals in our City; and Wliereas, pet adoptions from the Animal Shelter directly impact the lives of homeless dogs and cats from our community. In 2021, there was an 85.5% Live Release Rate and 458 dogs, 673 cats and 61 other animals were adopted/sent to rescue; and Wliereas, Jefferson City area residents support the Animal Shelter and other organizations dedicated to helping animals through donation of time and resources ; and Wliereas, Jefferson City and surrounding area residents responded to our request for fostering animals in their time of need , which directly resulted in animals being able to be adopted from the Animal Shelter; and Wliereas, the invaluable contributions of love, kindness, socialization, and care provided by staff, fosters and volunteers to our animals help them to be prepared for a new beginning with their new families. :Now, rrlierefore, I , Carrie Tergin, Mayor of the City of Jefferson, do hereby proclaim May 20, 2022 as (JJet ~scue (})ay in the City of Jefferson , Missouri, and we thank the staff, fosters and volunteers for the help they provide to animals in our community. c~re; ~ .Mayo~ Attest: ~~ ~,bt/t- Dep cy 1ty C lerk NOTICE OF PUBLIC HEARING ON PLANNING AND ZONING MATTERS The City Council of the City of Jefferson, Missouri, will hold public hearings on the following planning and zoning matters on Monday, May 16, 2022 at 6:00 p.m. in the Council Chamber of the John G. Christy Municipal Building, 320 East McCarty Street, Jefferson City, Missouri. 1. 101 JACKSON STREET AND 504 EAST STATE STREET, REZONING FROM MU-1 MIXED USE TO PUD PLANNED UNIT DEVELOPMENT AND PRELIMINARY PUD PLAN FOR 5 UNIT RESIDENTIAL USE. Part of Inlot 122 in the City of Jefferson, Missouri. Beginning at the Northwesterly corner of said Inlot, thence Southerly along Jackson Street 50 feet, thence Easterly parallel with Water Street 83 feet, thence Northerly parallel with Jackson Street 50 feet to Water Street, thence Westerly along Water Street 83 feet to the place of beginning, and; Part of Inlot No. 123, in the City of Jefferson, Missouri, more particularly described as follows: Beginning on the northerly line of said Inlot No. 123 , which said point is 141 feet 5 inches easterly from the northwesterly corner of Inlot No. 122 and 58 feet 5 inches easterly from the easterly line of concrete wall which concrete wall is easterly 83 feet from the northwesterly corner of said Inlot No. 12 2; thence southerly parallel with the westerly line of said Inlot No. 123, 36 feet; thence westerly parallel with Water Street, 2 feet 4 inches; thence southerly parallel with the westerly line of Inlot No. 123, 14 feet; thence easterly parallel with Water Street, 31 feet 6 inches; thence northerly parallel with the westerly line of Inlot No. 123, 50 feet to the northerly line of Inlot No. 123, thence westerly along the northerly line of Inlot 123, 29 feet 2 inches to the point of beginning, and; Part of Inlot No. 123 in the City of Jefferson, Missouri, particularly described as follows: Beginning on the northerly line of said Inlot No. 123, at a point which is 170 feet 7 inches easterly from the northwesterly corner of Inlot No. 122; thence easterly along t he northerly line of Inlot No. 123, 27 feet 5 inches to an alley 10 feet wide; thence southerly parallel with Jackson Street, 50 feet; thence westerly parallel with Water Street, 27 feet 5 inches; thence northerly parallel with Jackson Street, 50 feet to the point of beginning, and; Parts of Inlots Nos. 122 and 123 in the City of Jefferson, Missouri, described as beginning on the northerly line of Inlot 123 at a point 141 feet 5 inches easterly from the northwesterly corner of Inlot 122, said point being 58 feet 5 inches easterly from the easterly line of a concrete wall, which said concrete wall is 83 feet easterly from the northwesterly corner of said Inlot 122; thence southerly parallel with the westerly line of Inlot 123, 36 feet; thence westerly paralle l with Water Street 2 feet 4 inches; thence southerly parallel with the westerly line of Inlot 123, 14 feet; thence westerly parallel with Water Street 49 feet 1 inch; thence northerly parallel with the westerly line of Inlot 123, 50 feet to Water Street, thence easterly along Water Street, 51 feet 5 inches, to the point of beginning. Containing in all, 0.2 acres, more or less. Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding these matters. Emily Donaldson, City Clerk, City of Jefferson, Missouri P.T. - Friday, April 29, 2022 For contact information only. Department of Planning and Protective Services/Planning Division 320 East McCarty Street, Room 120 , Jefferson City, Missouri 65101 Contact: Beth Sweeten Phone (573) 634-6475 Fax (573) 634-645 PUBLIC HEARING/BILL SUMMARY BILL NO: 2022-005 SPONSOR: Councilmember Lester SUBJECT: Rezoning of 101 Jackson Street and 504 East State Street from MU-1 Mixed Use to PUD Planned Unit Development and Approving a Preliminary PUD Plan (Planning and Zoning Commission Case No. P22005) DATE INTRODUCED: May 2 . 2022 PUBLIC HEARING: May 16. 2022 } . A 11 DEPARTMENT DIRECTOR: ·~ ~- CITY ADMINISTRATOR: ~ l{l:t ... ~ Staff Recommendation: Approve . Summary: Standard ordinance amending the zoning map and approving a Preliminary PUD Plan Origin of Request: Propert y owner, through the Planning and Zoning Commission Department Responsible: Department of Planning and Protecti ve Services PERSON RESPONSIBLE: SONNY SANDERS/Eric Barron Background Information: This bill would rezone 0.2 acres addressed as 101 Jackson Street and 504 East State Street from MU-1 Mixed Use to PUD Planned Unit Development and approve a Preliminary PUD Plan to add a fifth unit to an exist ing four-un it residential structure. The property is located within the Capital Overlay District. Res id ential structures with more than four units within the Capital Avenue Overlay District require PUD Plan review and app roval. Please see attached staff report for more information . Planning and Zoning Commission Review: The Planning and Zoning Comm ission reviewed the application for the rezoning and Preliminary PUD Plan at their meeting of April 14 , 2022 . Both motions to recommend approval PASSED on votes of 8 in favor and 0 against. Public Comment Received : Comments were received by email from Mrs. Amanda Burke Williams , 103 Jackson Street. One comment asked what information was available regarding the request and the other comment stated her support of the proposal. Fiscal Information: $950 .00 in application fees were received . Planning & Zoning Commission Recommendation: Approve . BILL NO. 2022-005 SPONSORED BY Councilmember Lester ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, CHANGING, AMENDING, AND MODIFYING THE ZONING MAP OF THE ZONING CODE OF THE CITY OF JEFFERSON BY REZONING 0.2 ACRES OF LAND ADDRESSED AS 101 JACKSON STREET AND 504 EAST STATE STREET FROM MU-1 MIXED USE TO PUD PLANNED UNIT DEVELOPMENT AND APPROVING A PRELIMINARY PUD PLAN. WHEREAS, It appears that the procedures set forth in the zoning code relating to zoning and PUD Plans have in all matters been complied with. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The following described real estate, being located in the City of Jefferson in Cole County, Missouri is rezoned from MU-1 Mixed Use to PUD Planned Unit Development: Part of Inlot 122 in the City of Jefferson , Missouri. Beginning at the Northwesterly corner of said Inlot, thence Southerly along Jackson Street 50 feet, thence Easterly parallel with Water Street 83 feet, thence Northerly parallel with Jackson Street 50 feet to Water Street, thence Westerly along Water Street 83 feet to the place of beginning, and; Part of Inlot No. 123, in the City of Jefferson, Missouri, more particularly described as follows: Beginning on the northerly line of said Inlot No. 123, which said point is 141 feet 5 inches easterly from the northwesterly corner of Inlot No. 122 and 58 feet 5 inches easterly from the easterly line of concrete wall which concrete wall is easterly 83 feet from the northwesterly corner of said Inlot No. 122; thence southerly parallel with the westerly line of said Inlot No. 123, 36 feet; thence westerly parallel with Water Street, 2 feet 4 inches; thence southerly parallel with the westerly line of Inlot No. 123, 14 feet; thence easterly parallel with Water Street, 31 feet 6 inches; thence northerly parallel with the westerly line of Inlot No. 123, 50 feet to the northerly line of Inlot No. 123, thence westerly along the northerly line of Inlot 123, 29 feet 2 inches to the point of beginning, and; Part of Inlot No. 123 in the City of Jefferson, Missouri, particularly described as follows: Beginning on the northerly line of said Inlot No. 123, at a point which is 170 feet 7 inches easterly from the northwesterly corner of Inlot No. 122; thence easterly along the northerly line of Inlot No. 123, 27 feet 5 inches to an alley 10 feet wide; thence southerly parallel with Jackson Street, 50 feet; thence westerly parallel with Water Street, 27 feet 5 inches; thence northerly parallel with Jackson Street, 50 feet to the point of beginning, and; Parts of Inlots Nos. 122 and 123 in the City of Jefferson, Missouri, described as beginning on the northerly line of Inlot 123 at a point 141 feet 5 inches easterly f rom the northwesterly corner of Inlot 122, said point being 58 feet 5 inches easterly from the easterly line of a concrete wall, which said concrete wall is 83 feet easterly from the northwesterly corner of said lnlot 122 ; thence southerly parallel with the westerly line of lnlot 123 , 36 feet ; thence westerly parallel with Water Street 2 feet 4 in ches ; t hence southerly parallel with the westerly line of lnlot 123 , 14 feet; thence weste r ly parallel with Water Street 49 feet 1 in c h ; thence northerly parallel with the westerly line of lnlot 12 3, 50 feet to Water Street , thence easterly along Water Street, 51 feet 5 inches , to the point of beginning . Containing in all , 0 .2 acres , more or less . Section ~-The Preliminary PUD Plan, on file as Case No . P22005 in the Jefferson City Planning and Zoning Commission records , is hereby approved for the above refenced real estate . Section ~-This ordinance shall be in full force an d effect from and after its passage and approval. Passed : ------------------Approved : ______________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk NOTICE OF PUBLIC HEARING ON PLANNING AND ZONING MATTERS The City Council of the City of Jefferson, Missouri, will hold public hearings on the following planning and zoning matters on Monday, May 16, 2022 at 6:00 p.m. in the Council Chamber of the John G. Christy Municipal Building, 320 East McCarty Street, Jefferson City, Missouri. 1. 101 JACKSON STREET AND 504 EAST STATE STREET, REZONING FROM MU-1 MIXED USE TO PUD PLANNED UNIT DEVELOPMENT AND PRELIMINARY PUD PLAN FOR 5 UNIT RESIDENTIAL USE. Part of Inlot 122 in the City of Jefferson, Missouri. Beginning at the Northwesterly corner of said Inlot, thence Southerly along Jackson Street 50 feet, thence Easterly parallel with Water Street 83 feet, thence Northerly parallel with Jackson Street 50 feet to Water Street, thence Westerly along Water Street 83 feet to the place of beginning, and; Part of Inlot No. 123, in the City of Jefferson, Missouri, more particularly described as follows: Beginning on the northerly line of said Inlot No. 123 , which said point is 141 feet 5 inches easterly from the northwesterly corner of Inlot No. 122 and 58 feet 5 inches easterly from the easterly line of concrete wall which concrete wall is easterly 83 feet from the northwesterly corner of said Inlot No. 12 2; thence southerly parallel with the westerly line of said Inlot No. 123, 36 feet; thence westerly parallel with Water Street, 2 feet 4 inches; thence southerly parallel with the westerly line of Inlot No. 123, 14 feet; thence easterly parallel with Water Street, 31 feet 6 inches; thence northerly parallel with the westerly line of Inlot No. 123, 50 feet to the northerly line of Inlot No. 123, thence westerly along the northerly line of Inlot 123, 29 feet 2 inches to the point of beginning, and; Part of Inlot No. 123 in the City of Jefferson, Missouri, particularly described as follows: Beginning on the northerly line of said Inlot No. 123, at a point which is 170 feet 7 inches easterly from the northwesterly corner of Inlot No. 122; thence easterly along t he northerly line of Inlot No. 123, 27 feet 5 inches to an alley 10 feet wide; thence southerly parallel with Jackson Street, 50 feet; thence westerly parallel with Water Street, 27 feet 5 inches; thence northerly parallel with Jackson Street, 50 feet to the point of beginning, and; Parts of Inlots Nos. 122 and 123 in the City of Jefferson, Missouri, described as beginning on the northerly line of Inlot 123 at a point 141 feet 5 inches easterly from the northwesterly corner of Inlot 122, said point being 58 feet 5 inches easterly from the easterly line of a concrete wall, which said concrete wall is 83 feet easterly from the northwesterly corner of said Inlot 122; thence southerly parallel with the westerly line of Inlot 123, 36 feet; thence westerly paralle l with Water Street 2 feet 4 inches; thence southerly parallel with the westerly line of Inlot 123, 14 feet; thence westerly parallel with Water Street 49 feet 1 inch; thence northerly parallel with the westerly line of Inlot 123, 50 feet to Water Street, thence easterly along Water Street, 51 feet 5 inches, to the point of beginning. Containing in all, 0.2 acres, more or less. Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding these matters. Emily Donaldson, City Clerk, City of Jefferson, Missouri P.T. - Friday, April 29, 2022 For contact information only. Department of Planning and Protective Services/Planning Division 320 East McCarty Street, Room 120 , Jefferson City, Missouri 65101 Contact: Beth Sweeten Phone (573) 634-6475 Fax (573) 634-645 Excerpt of Unapproved Minutes JEFFERSON CITY PLANNING AND ZONING COMMISSION April14, 2022 5:15p.m. COMMISSION MEMBERS PRESENT Dale Vaughan, Chair Penny Quigg, Vice Chair Bunnie Trickey Cotten Jack Deeken Dean Dutoi Emily Fretwell Gregory Butler Shanon Hawk Treaka Young, Alternate COMMISSION MEMBERS ABSENT Blake Markus Spencer Hoogveld, Alternate Candace Moore, Alternate COUNCIL LIAISON PRESENT Erin Wiseman, Council Liaison STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Dustin Birch, Associate City Counselor Eric Barron, Planning Manager Kortney Bliss, Planner Shane Wade, Engineer Beth Sweeten, Administrative Assistant ATTENDANCE RECORD 7 of 8 8 of 8 7 of 8 7 of 8 6 of 8 5 of 8 5 of 8 6 of 8 1 of 8 3 of 8 3 of 8 1 of 8 Case No. P22005 -101 Jackson Street and 504 State Street, Rezoning from MU-1 Mixed Use to PUD Planned Unit Development and Preliminary PUD Plan. Request filed by Housing Authority of the City of Jefferson, property owner, on behalf of Transformational Housing, applicant, for a rezoning of 0.22 acres from MU-1 Mixed Use to PUD Planned Unit Development and for a Preliminary PUD Plan to house five apartment units within an existing three-story residential structure. The two properties are located on the southeast corner of the East State Street and Jackson Street intersection and are described as Part of Inlets 122 and 123 in the City of Jefferson, Cole County, Missouri (Larry Burkhardt, Consultant). Ms. Bliss stated the applicant is requesting the rezoning of two lots with a combined acreage of 0.22 acres (101 Jackson Street is 0.1 acre while 504 East State Street is 0.12 acre) from MU-1 Mixed Use to PUD Planned Unit Development in order to accommodate the addition of an apartment unit on the northern portion of the basement in an existing four-unit residential structure addressed as 101 Jackson Street. A proposed parking lot to provide off-street parking would be placed on the lot addressed as 504 East State Street; which lies to the east of the other subject property. A second request is tied to the rezoning is for a Preliminary Planned Unit Development Plan. A narrative was supplied detailing the desire to add a fifth apartment unit and parking lot as described above. Thus, the PUD Plan incorporates both lots and intends for the use of the property to serve residential purposes. John Blosser, 1911 Wind River Dr, board president with Transformational Housing presented the case. He stated they already completed a house on Cherry street and this one will be similar. They plan to help replace some of the low-income housing that was a result of the tornado. 75% of the units will be rented out below market rate. He thanked staff and Commission members for working with them to bring this forward. Larry Burkhart, 119 Delmar Dr, the architect for this project spoke on behalf of the applicant. He stated there is a code that says there can only be 4 units and they are needing to change the zoning to allow for it to consist of 5 units. Michelle Wessler, 1040 Myrtle Ave, Jefferson City Housing Authority, spoke. She said she is thankful for the opportunity to provide more housing to low income individuals. Ms. Bliss stated that staff recommends approval of the proposed rezoning and Preliminary PUD Plan. Rezoning from MU-1 Mixed Use to PUD Planned Unit Development allows for the requested use and the Preliminary PUD Plan would further allow the applicant to lay out their desired use for the property. Ms. Cotton moved and Mr. Butler seconded a motion to recommend to the City Council approval of the request to rezone lots addressed as 101 Jackson Street and 504 East State Street from MU-1 Mixed Use to PUD Planned Unit Development. The motion passed 8-0 with the following votes: Aye: Quigg, Cotten, Deeken, Dutoi, Butler, Fretwell, Hawk and Young Nay: None Ms. Cotton moved and Mr. Dutoi seconded to recommend to the City Council approval of the Preliminary PUD Plan with the establishment of an underlying MU-1 Mixed Use and NC Neighborhood Conservation overlay zoning district. The motion passed 8-0 with the following votes: Aye: Quigg, Cotten, Deeken, Dutoi, Butler, Fretwell, Hawk and Young Nay: None City of Jefferson Planning and Zoning Commission LOCATION MAP Case No. P22005 0 4 5 90 180 Fee t -==-==--· 101 Jackson Street & 504 East State Street Preliminary PUD Plan & Rezoning from MU-1 to PUD City of Jefferson Planning and Zoning Commission VICINITY 0 130 260 Case No. P22005 101 J ackson Str e et & 504 East State Street Rezoning from M U-1 t o PUD & Preliminary PUD Plan 520 Feet PLANNING STAFF REPORT JEFFERSON CITY PLANNING AND ZONING COMMISSION April 14, 2022 Case No. P22005 -101 Jackson Street and 504 State Street, Rezoning from MU-1 Mixed Use to PUD Planned Unit Development and Preliminary PUD Plan. Request filed by Housing Authority of the City of Jefferson, property owner, on behalf of Transformational Housing, applicant, for a rezoning of0.22 acres from MU-I Mixed Use to PUD Planned Unit Development and for a Preliminary PUD Plan to house five apartment units within an existing three-story residential structure. The two properties are located on the southeast comer of the East State Street and Jackson Street intersection and are described as Part of In lots 122 and 123 in the City of Jefferson, Cole County, Missouri (Larry Burkhardt, Consultant). Nature of Request The applicant is requesting the rezoning of two lots with a combined acreage of 0.22 acres (I 0 I Jackson Street is O.I acre while 504 East State Street is O.I2 acre) from MU-I Mixed Use to PUD Planned Unit Development in order to accommodate the addition of an apartment unit on the northern portion of the basement in an existing four unit residential structure addressed as I 0 I Jackson Street. A proposed parking lot to provide off-street parking would be placed on the lot addressed as 504 East State Street; which lies to the east of the other subject property. A second request tied to the rezoning is for a Preliminary Planned Unit Development Plan. A narrative was supplied detailing the desire to add a fifth apartment unit and parking lot as described above. Thus, the PUD Plan incorporates both lots and intends for the use of the property to serve residential purposes. Zoning And Surrounding Land Use Current Zoning: MU-1 (NC Overlay District) R equested Zoning: PUD Surrounding Zoning North PUD, RA-2 South MU-I (NC overlay District), East MU-l(NC overlay District), C-3 West MU-1 (NC overlay District), Staff Analysis A I . ~ h R nalysJs or t e ezonmg: Standard checklist for rezoning: Current Use: Fourplex In ten de d . Use: Ftveplex and par m~ lot Surrounding Uses Residential; Multi Family Residential; Single Family, Multi-Family Civic, Commercial, Residential; Single Family, Multi Family Office Space, Residential, Multi Family, Group Living Yes No Notes: Complies with Comprehensive Plan X The proposed use for the sites would support the objectives of the Comprehensive Plan for the area such as the Future Land Use Map. Has access to necessary utilities X Both properties have adequate access to necessary utility services. Located outside flood zone X The two subject lots are not situated within the I 00 year floodplain. Meets district size requirement X Both lots meet district size requirements described within the City Code, Standard checklist for rezoning: After rezoning, the allowed uses would be compatible with adjacent existing land uses If not rezoned, the owner would be deprived of use advantages enjoyed by surrounding owners (reverse spot zoning) The requested rezoning would be an expansion of an existing district Benefit to City is substantial when compared to adverse effects on adjacent property PUD Plan Analysis Yes No X X X X Notes: After rezoning from MU-1 to PUD, the proposed residential and parking space uses would be compatible with adjacent existing land uses; many of which are residential uses. With the exception of the apartment complex to the north, in the case that the property were not rezoned, the owner would not be deprived of use advantages enjoyed by surrounding property owners as those such owners are under the same zoning designation in which the subject lots are currently located. The requested zoning would be an expansion of the PUD zoning to the north; expanding its continuous coverage southward/southeastward. The benefit to the City from the addition of available housing stock and parking spaces to serve such residential units appears to be sufficient and satisfactory when compared to possible adverse effects that may impact adjacent properties. Land use: The intended land uses for the two lots are described within the Preliminary PUD Plan narrative. This document mentions the applicant's desire to utilize the 101 Jackson Street lot for residential operations; more specifically for multi-family. Off street parking for such adjacent multi- family residence is the use proposed for 504 East Jackson Street. MU-1 Mixed Use would be the underlying zoning district in combination with the NC Neighborhood Conservation overlay zoning district that would determine other land uses as well as site regulations such as setbacks, lot density, and design standards. Building Design: Within the Preliminary PUD Plan narrative it states, "The currently adopted City of Jefferson building codes (JCC 20 15) and the overlay district zoning requirements will be followed." It specifies that details demonstrating compliance with such codes will be shown in the building permitting process, The document also reads that the exterior of the building will be sensitive to the historic nature of the surrounding neighborhood. Parking: There will be one parking lot constructed with eight parking spaces. Access to the parking lot will be from East State Street. Features ofthe parking lot will be aware of the historic characteristics of the neighborhood to which it will be located. Signage & Lighting: Lighting and signage specifications for the site are to comply with MU-1 and NC district standards. Traffic: It appears that the proposal to add an additional apartment unit and parking lot would not cause a substantial increase in traffic. Landscaping: No landscaping is laid out within the PUD Plan at this time. However, in the event of landscaping placement, it would need to comply with City Code regulations for the MU-I and NC districts or amend the PUD Plan. Sidewalks: No new public sidewalks or sidewalk improvements are proposed along any street frontage. A new sidewalk would be constructed on the south side of the parking lot to connect the parking spaces with the apartment building. Staff Recommendation Staff recommends approval of the proposed rezoning and Preliminary PUD Plan. Rezoning from MU-I Mixed Use to PUD Planned Unit Development allows for the requested use and the Preliminary PUD Plan would further allow the applicant to lay out their desired use for the property. Form of Motion I. Motion to approve the request to rezone lots addressed as I 0 I Jackson Street and 504 East State Street from MU-1 Mixed Use to PUD Planned Unit Development. 2. Motion to approve the Preliminary PUD Plan with the establishment of an underlying MU-1 Mixed Use and NC Neighborhood Conservation overlay zoning district. City of J efferson Department of Planning & Protective Services 320 E. Mccarty Street Jefferson City, MO 65101 Phone: 573-634-6410 icp l;~n n inn@je ffc itymo.ofCI www.jeffersoncitymo.gov APPLICATION FOR ZONING AMENDMENTS 1. The undersigned hereby petitions the Planning and Zoning Commission and City Council of the City of Jefferson, Missouri, for the following amendment to the Zoning Code: .ij Map Amendment 0 Text Amendment (Include description of proposed text amendment) \ ' I . c:;;•c:::...-4 -/-~-~ ~-PropertyAddreSS: --~\~~-~\~-~~~~~~-F=~~-J~~~·4~~?-~,~---·~~/~~~· ~-~c~.-'7~-~·~rc~\~~~~~~-~··------------------- 2. Applications for Map amendments shall include a location map and legal description. 3. This petition requests to rezone th e above described real estate from its present classification of ,v'\\J --I district to ·p.,J 0 district The purpose of this rezoning request is to: •V)~.;>-~\C:..'l -7 \~ 0~>-.l '--{ 4 V l i \T7 . 4. Filing fee: Map Amendment= $650. Text Amendment = $450. 5. Required Findings: Applicant responses to the required findings shall be noted in Addendum A and vary based on type of reque st. 6. The undersigned certify to be all of the owner(s) of the above described property and that the submitted information (including all attachments to this application) is true and correct. (All owners of this property must sign and the signatures must be notarized). Property Owner Signature Property Owner Signature M•J-.-t...{(e IA 1n ?>i -<c l ¢k .?;;i r .. <(..f,c Printed Name!Title (type or pri nt) Printed Name/lrtle (type or print) fr==~~~~~~this JY!!_ day of /(/1/1'-c,A Notary Public, Notary Seal State of Missour1 Cole County Comm1ssion # 20890015 My Commiss i on Expires 08-23-2024 For Cffy Use Only: Application Filing Fee: Map Amendment= $650 ($450 + $200 Advertising Fee) Text Amendment= $450 ($250 + $200 Advertising Fee) (Revised July 1, 2018) Application Filing Fee Received : ______ Cash (receipt# ___ ) ____ Check (copy; check#._ ________ _ Attachments: __ Addendum A __ Map __ Appli ca nVProject Information Sheet Indivi duals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Page 1 of6 Jefferson City Zoning Amendment Application Addendum A-Review Criteria To be used to support zoning amendment requests. (Section 35-74.8.4) Provide responses to the following required findings by selecting all criteria that apply to your requesl State all reasons for your answer and use additional pages to complete your answer if necessary. A. The existing zoning was in error at the time of adoption. Explain. B. There has been a change in character in the area due to installation of public facilities, other zone changes , new growth trends, neighborhood deterioration, or development transitions. Explain the change and be specific on which public facilities, other zone changes, new growth trends, neighborhood deterioration, or development transitions that effected the change. C. There is a community need for the proposed rezoning . I (i.) What will the proposed zoning be? ""D...j V _ ~ \\. \"-? ·\,..-\ , ........ ~_.. ;,.,_,__~::;, '-,1-.1 \...1 ~ \:-, ~ ,·....-->,-\. 11~ ~r\ C'j-\-')-c \~(.\ ~\I"L uc-:~·!7-G · (ii.) Why does the community need this zoning? •"\"«:: \\<Z-'--(' .6.:;-r>\A"<.~-'"-;'7 ,~,~ D. The proposed change is consistent with, and in furtherance of, the implementation of the goals and policies of the Comprehensive Plan , other adopted plans, and the policies, intents and requirements of this Ordinance and other City regulations and guidelines. Page 2 of6 E. The proposed zoning is compatible with th e zoning and uses of property nearby. Property North -·p0 0 f ·r) A -'L Property East-f'-'\0 ·· ·, ~ C -'?;, Property South -jY\...J - \ Property West -1-..1\ ..5 • · \ {..1.:-\C-. 1..r\..j ·• \ t\~-7 A ~.:;..\(.;\\ 6o\L..:;.~'-'\') C:ct-=:-?·q:Z.\J~\O t~ "\/,7\\<-\C\ oJ~-0 F. Public and community facilities, which may include, but are not limited to, sanitary and storm sewers, water, electrical service, police and fire protection, schools, parks and recreation facilities, roads, libraries, and solid waste collection and disposal, are a vailable a nd adequate to serve uses authorized under the proposed zoning. List public and community facilities available on the site. G. A tra ffic impact analysis has been provided to indicate th e pote ntial number of new tri ps generated a nd provisions are provided to m itigate impacts o f high traffic-ge nera ting proj ects. (See Section 35-60. Traffic Impact Analysis r egarding vehicle trip thresholds and traffic impact analysis requirements) ~,,., A·\/?L..\G~0 .... G -\-e.t;?<;;~ \~!.\.,.). \O O t-\.::.U.: Pc.~\L -1-\uv:< .... ·J-z-t-\'c.:,'-~ tt;Z. ,95 . H. Authorized uses sha ll not a dversely affect the capacity or safe ty of th e s treet network in the v icin ity of the property. (i.) Describe the proposed use. '?JC:-7 \ O<Zt~-c--\.,1\.\....-.-~ot-.\·11"2-M"'.:nc.rS-\ .--p.;z., ~\Z \•-:-t ·p <:F (2. r---..A.:--~;:::; • ......r:-IN ~A "-.) Cl 0 (ii.) Will the proposed use adversely affect the capacity or safety of the street network in the vicinity of th e property? Why/why not? ,t:>.;F\-&c\ C..A.9Ac..-1.\'-{ _...:> ,~c:.~ p..._ ~.z-..... _, ,o.:;:r.J-c ' ~L. 0·::>c: . l "\ I. Potential e nviro nmental impacts (e.g., excessive storm water runoff, water pollution, air pollution, noise po llution, excessive lighting, or other e nvironmental h a rm s ) of authorized uses sh all be mitigated. U st any potential environmental impacts and how they will b e mitigate d. , . .Y.?-:C 0 ;_::-~c \ .j ~<:..-'?"'")-:::~ ~·~i-\~,,0 ·) \·\\c ':, f<-'"\c .p .. ,~Q ·~\...._ ...... ~o-,- \.-\ ~ G ~ c;; N .J \ \2.0 ~ !-'\. E {~\P-eL. \1-\ H~ .. T . ..-/:I = L-A~,.::-..r.-,-·,~, ............ c::::.~\f~(~.i:. "\o ·~ ~~(<..\L·l Nt 1 ...J ·::>C .0\-:>O <--'-". 7 1 -.. '· ~ .. f.\..~\) ~;,zc..Q.:;;t>....··,y•.::_,~ c...>-;, e . ">"\O (2h ,-J r..__~ C:-:c.J-i1..oL-M~?LI ·~t.:: ~ ~ ·~L \-:x? u -':;:>z-0 --l'o M ,~·,rv,\<...~ \•v\.P A.u\. J . T h ere is an adequ ate s upply of land avai labl e in the subject a rea and th e surrounding community to accommodate the zoning and community nee ds. K . Benefits s hall be derived by the community or area propo sed to b e rezo ned. U s t the b en efits of th e proposed rezoning. City of Jefferson Department of Planning & Protective Services 320 E. McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 i colanni na(ci)jcffcitymo.o rcs www.jeffersoncitymo.gov APPLICATION FOR PLANNED UNIT DEVELOPMENT (PUD) 0 f!l 0 Concept PUD Plan Pre.liminary PUD Plan Final PUD Plan 0 0 Amendm ent to Final PUD Plan Amendm ent to Final PUD Plan for Sign age PUD Project Name: Street Address: t 0 \ Legal Description: (as follows or is attached) ----'A:::· ::...:n:..!....l...!~::..::::.·"-~~,.~\.:..:;:z;O~~...~.I .~..:dl:.-..::2:...:. J~f:r.:~...J..='...l''-'.::.::;::....:;=L-='"--------- Please attach or Include the following: a) Typed project narrative describing the type and characte r of the development, including land uses , acreage, proposed residential densities or commercial floor area (FAR); public or private open space, ameniti es or recreation areas to be provided; sidewalks and pedestrian ways; parking areas; deviations from minimum design standards of Section 35-51; and other information required by Section 35-7 4 or applicabl e sections of the Zoning Code. The project title and location must be included up on every page. Number all pages and attachments. b) Site Plan and /or Development Plan, as applicable. c) Preliminary or Final Subdivision Plat or Declaration of Condominium Association, as applicable ; d) Draft of Covenants, Conditions and Restrictions, as applicable; e) Traffic impact analysis, if required by Section 35-60; f) S ignage Plan, including type, loca tions and dimensions of aU proposed signs; g) Landscaping and Screening Plan; h) Lighting Plan, inc luding pole heights, type of fixtures or lumin aries, and foot candles ; i) Project Phasing Plan (if applicable) j) Application Filing Fee = $500 + $200 advertising fee + $20 per acre + $250 rezoning fee (if appli ca ble) (Revis ed July 1, 2018) Application Information: Property Owner: ·J o.f +h.~ C '":!" "f Je .?/Je.r:so tt. Address o o v.:.-.... ....,_ PhoneNumber(s):p;?J ?..Jt .. L.t..crt.. C<"1') ?gy-&r t-5 Applicant Name (if differ~nt from owner): _z'-';:;r;.:.,.f .:,: .. ~;:..;t o::..." .:..;k.;;..;.~·...:.-,...:.<-t...:.'<~t.....;,-C'vl;;...;..;...;;.:cJ:..._f:....;l.c:o :;.;;;· til.;;S:;..;I;_. ~-~~3·-------------­ Address Pt>-Dct /tJ i/79J/ ...:/. (l. 1vfc.-t.. 2/ftJ Phone Number(s): .. P 73 t;-!9 () 86 3 Consultant Name: \.-!1"-\2.-~i ·$>.J'P~~.6..~Q~ -~'~ ·?e. Address: '\S '2G"L 1Y\A.rt.. 9\L. 1 J Sir.-:=,:;;cl. .. <S otl-'c.;,,'i t""\0 lo?to9 Ph one Number(s): "5T3 -~ Z o ·-o 4-'1 :> The attached information accurately represents this proposed project •1-#;~__£_ Property Ownec s;go::·_!!_ '--~~ 'D ~~~bf-Consu ltant 1gnature For Staff Use Only: Application Filing Fee Received'----- /??'.ltk.2'~f ~I! a.<,;:_-= J),r~c.-loc .%0 j_ Printed Nameffitle J()ae L~§Z--l \3 '<L¥-~Aa.o\ A.\~ ?.e .·· 3L1I ·z:z.._ Printed Nameffitle / Date Amount. ___ _ Check# __ _ Attachments: Narrative_ Site Plan_ Applicant/Proj ect lnfonnation Sheet_ "Note other infonna tion submitted on back page Individuals s hould contact the ADA Coordinato r at (573) 634-8570 to request accommodations or alternative formats as required under th e Americans with Disabilities Act. Please allow three business days to process the request. Page 1 of7 Planned Unit Development Narrative for: Transformational Housing 101 Jackson St. and 504 E. State St. Jefferson City, MO 65101 March 14, 2022 Transformational Housing of Jefferson City is requesting two parcels be changed from Mixed Use (MU-1) zoning to a Planned Unit Development {PUD). The following describes the proposed development to provide affordable housing apartment units within the existing structure located at 101 Jackson Street (0.1 acres) along with associated tenant parking at 504 E. State Street (0.12 acres). The reason for this request is that the properties are currently zoned MU-1 within a Neighborhood Conservation (NC) overlay district which limits the number of apartments in the structure to a maximum of four (4). This project is proposing to have five (5) apartment units within the existing historic building. Transformational Housing is an organization that was formed by local churches to provide affordable housing within our community. Their first building opportunity was at 203 Cherry Street which has recently been renovated. The program also helps people with encouragement and accountability, which leads to life change. The organization~e the existing structure at 101 Jackson Street to add more units for its cause. 0 .11 s oo :, ·~~ li ;., <Z... 78 s,fq it z. ~ "J/1'1 (!12. The building on the parcel at 101 Jackson Street has three (3) stories with a full basement. This circa 1900 structure was originally built as a high-end duplex with identical mirrored units separated vertically in the middle. Overtime, the duplex was divided into four (4) apartment units. The proposal by Transformational Housing is to use the vacant northern portion of the basement as an additional unit since it has windows while the southern side does not. Overall, the proposed construction for this project is to rehabilitate the existing historic building to create five (5) units. The currently adopted City of Jefferson building codes (ICC 2015) and the overlay district zoning requirements will be followed. The exterior building envelope will be repaired to keep it within the historic nature of the neighborhood. Additionally, to support the parking requirement for the apartments; it is proposed to use the parcel at 504 E. State St. for off-street parking supplemented with on-street parking adjacent to the properties. Lighting fixtures and other features for the new parking lot will be sensitive to the historic neighborhood. Details showing compliance to city codes will be demonstrated eventually through the building permit application submittal. ..-en c: 0 en ~ (.) ro .., State St. If- ~+-- ~~ I existing historic building exterior to be restored ' ... I t i I ' I ' 83' L ----l-- / I ~~ / I . --------property 'nne new private sanitary sewer line Y--·-····-..... \----~·-··--~-1 08'-0 1/4"··-· bioswale overflow pipe to street if required \ ___ 1__ ___ .~ o• LO I -t-... ,I I I \ I I new proposed maximum sidewalk parking: 8 -9'x20' spots Preliminary PUD Site Plan scale: 1" = zo· ~ Lany Burkhardt AlA, P.E. 119 Del Mar Dr. Jefferson City, MO 65109 573.680.0479 t----·--·-··--···- Q) O')+J-r-.sSo CJ)(/)-r- ;:, .LO ow«> :c~o -a-=::: rolO.s:::::: c -g~~ coco E~c '-.:::;!. 0 ~(.)CJ) (/) co '-c:--,& ~ -r-(1) 1-0-, ~ PUD Application: 03114122 Not for Construction l...aiNreoce John Burkhard1 Architect -No. 004762 Preliminary PUD Site Plan 81 Sheet 1 of 1 l (/) ! _a. / ~I / /' ;' ; . .;.,·" .. -/) ··/ .I $:: c I ~ '/ .~ -· z~ p. ~l>'~~r l l.l ~Jl~o} il ~ ~"' a ~i • 0 I (J.) li ~z 2~ no a·.., ::> ',/'~ z 0 ,/ ! . ~I' . j.-r :/.·~ /t . . n • , .. •• /" .. ... /·· ""0 ,./ c i f i 0 Transformational Housing -PUD 101 Jackson & 504 E. S tate Jefferson City, MO 65101 ~ I N Planning <~nd Zoning Comlsslon Chair OiredO< Planning & Prolccllve Servicos ""0 c 0 _}= § I "l · ~ ;$!: I l fi: II ... ~ w .: -....------- I ~ ~ I Transformational Housing -PUD 101 Jackson & 504 E. State Jefferson C ity, MO 651 01 PIMning and Zomng Cornission Chait ----___ ___._ _____ D_i,_'Cdo_r Plao11ing & Proti!Clive Services City of Jefferson Department of Planning & Protective Services 320 E. McCarty St. Jefferson City, MO 65101 March 30, 2022 Dear Property Owner: Carrie Tergin, Mayor Sonny Sanders, AICP, Director Phone: 573-634-6410 Fa x: 573-634-6457 Thi s letter is to notify yo u that the Jefferson City Planning and Zoning Commission wi ll meet at 5:15 p.m . on Thursday, April 14, 2022 , to consider the following matters (see map on back): Case No. P22005 -101 Jackson Street and 504 State Street , Rezoning f rom MU-1 Mixed Use to PUD Pla nned Unit Development and Preliminary PUD Plan. Request filed by Housing Authority of the City of J effe rson , property owner, on behalf of Transformational Hous ing, applicant, for a rezoning of 0.2 2 acres from MU-1 Mi xed Use to PUD Planned Unit Development and for a Preliminary PUD Plan to house five apartment units with in an existing three-story residential structure. The two properties are loca ted on the southeast corner of the East State Street and Jackson Street int ersecti o n and are described as Part of Inlets 122 and 123 in the City of Jefferson , Cole County, Missouri (Larry Burkhardt, Consultant). As a nearby landow ner and/or neighbor, you are being provided notice of this hearing . Unfortunately, we are unable to record comments received by te lephone , h owever, w ritten comments may be directed to the Pla nning and Zoning Commission in one of the following ways: e-mail : jcplanning@jeffcitymo .org fa x: Dept. of Planning a nd Protective Services I Planning Division 573-634-6457 mail : Dept. of Planning and Protective Services I Planning Di v ision John G . Christy Municipal Building, 320 E. McCarty Street Jeffe rso n City , MO 65101 Written comments received on or before 1:00 p .m . on the day of the meeting will be made a part of the official record and copied and distributed to Commission members at the meeting. Those unable to provide w ritten comments in advance are in vited t o deliver their comments to the Commission Chairman onl y at the meeting. Correspondence received after 1:00 p.m . w ill be included in the official record, but there is no guarantee th at copies wi ll be made for distribution to all Commission m embers. For your information , thi s case is tentatively scheduled for a publi c hearing in front of the City Council on May 16, 2022. The City Council m eets at 6:00 p.m . in the Council Chambers of the John G . Christy Municipal Building, 320 East McCarty Street. Information rega rding this case may be v iewed on the Planning and Zoning Commission webpage at: http:l/www.jeffersoncitymo.gov/governmenUplanning/planning and zoning commission .php If you have any questions co ncerning thi s matter, please fee l free to contac t 573.634.6573. Best Regards , ~ Kortney Bliss Planner 1 Individua ls should contact the ADA Coord inator at (573 ) 63 4-6570 to request accommoda tions or alternative formats as required under the Americans with Disabilities Ac t. P lease a ll ow three bus in ess days to process the request. Pl ease ca ll (573) 634-641 0 with ques ti ons regarding agenda item s. t Street Case P22005 t & 504 East Sta e MU-1 to PUD 101 Ja_ckson ~~e~l a n & Rezoning from Prelimrn ary P 0 80 160 24 0 320 --_Feet . . f n Buffer 185ft. NotJfJc aa ~Jo~~~-------- 0 / // ' ' /'-. / / / / ' / 'y: / '·. ' ' ' · .. .......... ..'""' ~ ~'~ ' / ', / ./·, <. ', ' ~o 0 "~ro<~b~ / ~-1?~~ "~< ~;.. "---- Jefferson City Planning and Zoning Commission Property Owner list Case NO P20005 101 Jackson and 505 EState TROESSER PROPERTIES L L C 4023 TANNER BRIDGE RD JEFFERSON CITY, MO 65101 422 ESTATE ST MO 65101 BUESCHE~ BARBARAJ 429 E CAPITOL AVE JEFFERSON CITY, MO 65101 417 E PARSONS WAY MO 65101 MISSOURI FOREST PRODUCTS ASSN 505 ESTATE ST JEFFERSON CITY, MO 65101 505 ESTATE ST MO 65101 HOUSING AUTHORITY OF THE CITY OF JEFFERSON MISSOURI PO BOX 1029 JEFFERSON CITY, MO 65102 101 JACKSON ST MO 65101 BUESCHE~ BARBARAJ • 429 E CAPITOL AVE JEFFERSON CITY, MO 65101 114 JACKSON ST MO 65101 HOUSING AUTHORITY OF JEFFERSON CITY PO BOX 1029 JEFFERSON CITY, MO 65102 514 ESTATE ST MO 65101 ARGYLE STORAGE RENTAL AND SALES L L C PO BOX 65 ARGYLE, MO 65001 109 JACKSON ST MO 65101 STITT BARONY L L C 615 E CAPITOL AVE #A JEFFERSON CITY, MO 65101 513 E CAPITOL AVE MO 65101 TROESSER PROPERTIES L L C 4023 TANNER BRIDGE RD • JEFFERSON CITY, MO 65101 416 ESTATE ST MO 65101 ROST, THOMAS H & JACQUELINE E TRUSTEES 2511 GREENTREE RD JEFFERSON CITY, MO 65101 100 JACKSON ST MO 65101 BUESCHER, BARBARA J 429 E CAPITOL AVE JEFFERSON CITY, MO 65101 108 JACKSON ST MO 65101 WILLIAMS, AMANDA BURKE & LEVI 103 JACKSON ST JEFFERSON CITY, MO 65101 103 JACKSON ST MO 65101 L N CONSTRUCTION & EXTERIORS INC 89 MOSS HOLLOW LN CAMDENTON, MO 65020 105 JACKSON ST MO 65101 BUESCHER, BARBARA J 429 E CAPITOL AVE JEFFERSON CITY, MO 65101 517 E CAPITOL AVE MO 65101 UNITED STATES OF AMERICA % UNITED STATES GENERAL SVCS ADMIN 1500 E BANNISTER RD KANSAS CITY, MO 0 519 ESTATE ST MO 65101 EDIFICE COMPLEX L L C 1404 GREEN BERRY RD JEFFERSON CITY, MO 65101 520 ESTATE ST MO 65101 SHRYACK-HIRST GROCERY COMPANY 520 ESTATE ST JEFFERSON CITY, MO 65101 PARSONS WAY MO 65101 4/8/22 Jefferson City Planning and Zoning Commission Property Owner list Case NO P20005 101 Jackson and 505 E State HOUSING AUTHORITY OF JEFFERSON CITY PO BOX 1029 JEFFERSON CITY, MO 65102 10 JACKSON ST MO 65101 PARKS & REC COMMISSION OF THE CITY OF JEFFERSON 1299 LAFAYETTE ST JEFFERSON CITY, MO 0 E STATE ST MO 65101 STITT BARONY LL C 615 E CAPITOL AVE #A JEFFERSON CITY, MO 65101 511 E CAPITOL AVE MO 65101 HOUSING AUTHORITY OF THE CITY OF JEFFERSON MISSOURI PO BOX 1029 JEFFERSON CITY, MO 65102 115 JACKSON ST MO 65101 4/8/22 Sender Amanda Burke Williams PLANNING & ZONING COMMISSION CORRESPONDENCE RECEIVED Case No. P20005 101 Jackson and 504 State Street April 01, 2022 Senders Address 103 Jackson How Date Received Received Email 04/01/2022 ' Sweeten, Beth From: Bliss, Kortney Sent: To: Thursday, April14, 2022 3:10PM Sweeten, Beth Subject: FW: 101 Jackson St Hi Beth, I apologize, I forgot to forward this to you this morning. This is the only correspondence I received pertaining to the case on the agenda for tonight's meeting. Please add this correspondence. Thank you! Best, ~~go~ Planner 1 Planning and Zoning Division City of Jefferson I 320 E. McCarty St. I Jefferson City, MO 651 01 From: amanda b <blueoctavia@yahoo.com> Sent: Saturday, April 02, 2022 3:43 PM To: Bliss, Kortney <KBiiss@jeffersoncitymo.gov> Subject: Re: 101 Jackson St Thanks Kortney, We received the packet in the mail with the info. We have no concerns and are excited by the proposal for the house and parcel. Best, Amanda View our preservation project at https://outstandishpreservation.weebly.com/ On Apr 1, 2022, at 4:26PM, Bliss, Kortney <KBiiss@jeffersoncitymo.gov> wrote: Good Afternoon Mrs. Burke Williams, Thank you for contacting the City of Jefferson. You can find application materials and plans for the site as well as a brief description of the case on the Jefferson City website: blueoctavia@yahoo.com 1 For a deeper discussion regarding what all is involved with PUD plan processing including how it moves through the Planning and Zoning Commission first and then on to the City Council in addition to Code specifications for PUD plans, a phone or in person meeting is recommended as this can be a complex topic and having such meeting formats can allow for more efficient and precise communication between you and the City on this such topic. If a meeting is desired for further discussion, feel free to let me know by email at KBiiss@jeffersoncitymo.gov or by phone at 573-634-c6573. Kind Regards, A<J~ ~&44 Planner 1 Planning and Zoning Division City of Jefferson I 320 E. McCarty St. I Jefferson City, MO 65101 From: JC Planning Sent: Friday, April 01, 2022 10:42 AM To: Barron, Eric <EBarron@jeffersoncitymo.gov>; Bliss, Kortney <KBiiss@jeffersoncitymo.gov> Subject: FW: 101 Jackson St From: amanda b <blueoctavia@yahoo.com> Sent: Friday, April1, 2022 8:50 AM To: JC Planning <JCPianning@jeffersoncitymo.gov> Subject: 101 Jackson St Good morning, I see there is a plan to change the zoning of 101 Jackson which is adjacent to my property from MU-1 to PUD. I am trying to understand what this change means and if I have any concerns related to the change. Would it be possible to get some information regarding the switch and maybe a copy of the plan for that site? Thank you, Amanda Burke Williams View our preservation project at https://outstandishpreservation.weebly.com/ 2 I f CITY COUNCIL “PRE-MEETING” WORK SESSION, MAY 2, 2022 CALL TO ORDER Mayor Carrie Tergin called the May 2, 2022 City Council “Pre-Meeting” to order at 5:47 P.M. to review the agenda. ATTENDANCE The following Councilmembers were present when the meeting convened: Present: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, and Ward Absent: Wiseman DISCUSSION OF AGENDA ITEMS Councilmember Kemna will lead the prayer. Miscellaneous - Michelle Brooks and Nancy Thompson are unable to attend tonight ’s meeting to present their recently published book, Buried Jefferson City History. They will come to the next City Council meeting. - Mayor Tergin will request the agenda be amended to add the int roduction of new Police Officer Mitch Rosslan. - Mayor Tergin will present the Bike Month Proclamation. Presentations from Staff, Consultants & Invited Guests - Evers & Company, CPS’s, LLC will present the City of Jefferson Audit. - Christ Leukel, Parks and Recreation Commission Chair, will present JC Parks Year End Review. Consent Agenda - Councilmember Fitzwater will request to take up item d separately related to the Allstate Consultants contract for structural evaluations of seven dangerous properties in the Capitol Avenue area. Bills Introduced - City Staff presented their introduced bills. Bills Pending - City Staff presented their pending bills. CITY COUNCIL “PRE-MEETING” WORK SESSION, MAY 2, 2022 Resolutions - City Staff presented their resolutions. With no Staff assigned to RS2022-03, the sponsor, Councilmember Spencer will present the resolution. New Business - City Administrator Steve Crowell will lead the discussion related to the scope of services for an organizational study. Closed Session - A closed session is scheduled for this evening. ADJOURNMENT The meeting adjourned at 5:54 P.M. 1 REGULAR COUNCIL MEETING, MAY 2, 2022 CALL TO ORDER Mayor Carrie Tergin called the May 2, 2022 City Council meeting to order at 6:01 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Absent: Wiseman ADOPTION OF THE AGENDA Michelle Brooks and Nancy Thompson were unable to attend tonight’s meeting. A motion was made by Councilmember Schreiber and seconded by Councilmember Ward to adopt the amended agenda, replacing item 4a. Ms. Brooks’s and Ms. Thompson’s book presentation with the introduction of new Police Officer Mitch Rosslan. The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS a. Mayor Tergin and Police Lt. Dave Williams introduced new Police Officer Mitch Rossland. b. Mayor Tergin presented the “Bike Month” proclamation. Katrina Williams, City Planner and Kevin Schwartz, JC Parks accepted the proclamation and announced upcoming biking events in the City this month. PUBLIC HEARINGS There were no public hearings at this time. APPOINTMENTS BY THE MAYOR There were no appointments at this time. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS a. Jo Moore, Partner at Evers & Company, CPA’s, LLC presented the City of Jefferson Audit. There were no questions from City Council. b. Chris Leukel, Parks and Recreation Commission Chair, presented a year-end review. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF Mayor’s announcements: • Mayor Tergin visited East School’s second grade classes last week. 2 REGULAR COUNCIL MEETING, MAY 2, 2022 • A dedication ceremony was held on May 1st for the oversized chess board and park benches on Adrian’s Island. The chess board was Andrew Dowden’s Eagle Scout project. The park benches were Maya Thomas’s Eagle Scout project. • The 2022 Sketch Day Reception will be May 4th, at 5:00 P.M. at Capital Arts, where winners will be announced. • May 1 – 7 is Travel and Tourism Week in Missouri. • May 1 – 7 is Missouri Local Government Week. A Governor’s proclamation was presented to Missouri Mayors at the State Capitol. The City has events planned for employees throughout the week including doughnuts on Monday, an ice cream social on Tuesday, hot dog lunch at Memorial Park on Wednesday, and chances to win prizes on Thursday and Friday. • Mayor Tergin attended the EMS Headquarters building site dedication on April 28th. • Boys and Girls Club kids visited City Hall last week. Various City departments spoke with them about services that the City provides. Britt Smith, Public Works Operations Director brought a kit for them to build a model bridge and spoke with them about the department. • The annual Porch Fest event was held last Sunday on Fairmount Blvd. The event was well attended with nearly 4,000 people, the most in the short history of the event. • Mayor Tergin attended the Legislators Bike Day last week, riding from the State Capitol, across the Missouri River Bridge, to the Katy Trail, and back to the Capitol. • Mayor Tergin thanked all the volunteers who participated in organized clean-ups across the community last week. • Councilmember Fitzwater thanked the Police Department for hosting the Drug- Take Back Day event last Saturday, April 30th. City Council committee announcements: • Committee on Administration – The next meeting is scheduled for Wednesday, May 4th, 7:30 A.M. in the Boone-Bancroft Room. • Finance Committee – The next meeting is May 19th, 7:30 A.M. in the Boone- Bancroft Room. • Public Safety Committee – The next meeting will be May 26th at 7:30 A.M. in the Police Training Room. • Public Works & Planning Committee – The next meeting will be May 12th at 7:30 A.M. in the Boone-Bancroft Room. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE Stacy Landis, Student Representative, was not in attendance. 3 REGULAR COUNCIL MEETING, MAY 2, 2022 PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS Michelle Wessler, Director of the Jefferson City Housing Authority was in attendance if any Councilmembers had questions related to 2022-005 later in the meeting. CONSENT AGENDA a. Minutes of City Council Meetings: April 18 b. Approving the 2023 Budget Committee Meeting Calendar c. Authorizing a Permissive Use of Right-of-Way at the Northern End of the 100 Block of Madison Street for a “Blue Star Memorial Marker” d. Authorizing a $33,600 Contract with Allstate Consultants LLC for Structural Evaluations of Seven Dangerous Structures Located in the Capitol Ave. Area e. Accepting the State Community Development Block Grant – CARES (CDBG-CV) in the Amount of $575,750 Councilmember Fitzwater requested item d. be taken up separately for discussion. Councilmember Lester motioned and Councilmember Ward seconded the motion to approve items a. through c. and e. on the consent agenda. The motion passed unanimously. After discussing the Allstate Consultants LLC contract, Councilmember Fitzwater motioned and Councilmember Spicer seconded the motion to approve item d. The motion passed unanimously. BILLS INTRODUCED 2022-004 sponsored by Councilmember Schreiber AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ESTABLISHING AUTOMATIC AID AGREEMENTS WITH FOUR (4) FIRE PROTECTION DISTRICTS. 2022-005 sponsored by Councilmember Lester AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, CHANGING, AMENDING, AND MODIFYING THE ZONING MAP OF THE ZONING CODE OF THE CITY OF JEFFERSON BY REZONING 0.2 ACRES OF LAND ADDRESSED AS 101 JACKSON STREET AND 504 EAST STATE STREET FROM MU-1 MIXED USE TO PUD PLANNED UNIT DEVELOPMENT AND APPROVING A PRELIMINARY PUD PLAN. 2022-006 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CRAFTON TULL FOR THE CAPITAL AREA ACTIVE TRANSPORTATION PLAN, FORMERLY KNOWN AS THE CAPITAL AREA PEDESTRIAN & BICYCLE PLAN. 4 REGULAR COUNCIL MEETING, MAY 2, 2022 BILLS PENDING 2022-001 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING VARIOUS SANITARY SEWER EASEMENTS ON THE PROPERTY ADDRESSED AS 2106 JEFFERSON STREET, IN THE CITY OF JEFFERSON, MISSOURI. Bill 2022-001 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16220: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman 2022-002 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING VARIOUS SANITARY SEWER EASEMENTS ON THE PROPERTIES ADDRESSED AS 3031 AND 3101 SOUTH TEN MILE DRIVE, IN THE CITY OF JEFFERSON, MISSOURI. Bill 2022-002 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16221: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman 2022-003 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ENGINEERING SURVEYS AND SERVICES, IN THE AMOUNT OF $141,140.00 FOR THE OHIO STREET BRIDGE PROJECT. Bill 2022-003 was read third time by title. Councilmember Fitzwater requested Bill 2022- 003 be placed on the informal calendar. The bill will expire after the June 20, 2022 City Council meeting if no action is taken. INFORMAL CALENDAR There was nothing on the informal calendar at this time. 5 REGULAR COUNCIL MEETING, MAY 2, 2022 RESOLUTIONS RS2022-01 sponsored by Councilmember Wiseman A RESOLUTION AUTHORIZING THE APPROVAL OF SUCCESSOR DIRECTORS TO THE CAPITAL MALL COMMUNITY IMPROVEMENT DISTRICT City Attorney Ryan Moehlman presented the resolution. Councilmember Kemna motioned to adopt RS2022-01. Councilmember Ward seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman RS2022-02 sponsored by Councilmember Wiseman A RESOLUTION AUTHORIZING THE APPROVAL OF SUCCESSOR DIRECTORS TO THE MSP COMMUNITY IMPROVEMENT DISTRICT City Attorney Ryan Moehlman presented the resolution. Councilmember Kemna motioned to adopt RS2022-02. Councilmember Hensley seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman RS2022-03 sponsored by Councilmember Spencer, co-sponsored by Councilmembers Fitzwater, Hensley, Schreiber, Spicer, and Ward A RESOLUTION RECOGNIZING THE HISTORICAL SIGNIFICANCE OF THE BATTLE THAT NEVER WAS With no City Staff assigned to the resolution, Councilmember Spencer presented the resolution. Councilmember Fitzwater motioned and Councilmember Spicer seconded the motion to adopt RS2022-03 Jan Shoemaker with Jefferson City Racial Equity Group presented an amendment to the resolution to make, in her opinion, the resolution historically accurate. Susan Randolph 6 REGULAR COUNCIL MEETING, MAY 2, 2022 also spoke in favor of the amendment. Jackie Coleman spoke on the resolution. She would like to see a resolution about Black Lives Matter or slavery. She understands the sponsors’ purpose of the resolution is to bring healing to the community; however, she believes this resolution was written as an appeasement to some citizens in the community. While Price likely maintained affection for our town and its residents from his time here as Governor, by all historical accounts, he decided that the City of Jefferson was too well-defended to attack and on October 7th, 1864, abandoned his mission to take the Capital City, despite its central importance to the overall Confederate strategy. Councilmember Hensley motioned to amend RS2022-03 as described in the above paragraph. Councilmember Fitzwater seconded the motion. The motion to amend the resolution passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman Councilmember Hensley motioned to adopt RS2022-03 as amended. Councilmember Schreiber seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS Gail Daniel distributed a flyer for an upcoming event: S.A.V.E. Presents Fentanyl Awareness and Prevention Seminary at the State Capitol Building, first floor rotunda. The event is May 14th at 1:00 P.M. Ms. Daniel’s daughter died from a fentanyl overdose, and she now dedicates her time to spreading awareness with state-wide events. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS The Mayor and City Councilmembers thanked Ms. Daniel for attending the meeting and sharing the event. They expressed the importance of fi ghting fentanyl abuse on a grass roots level. NEW BUSINESS City Administrator Steve Crowell lead the discussion on the scope of services for an organizational study. After discussion between City Staff and Councilmembers, Councilmember Spencer motioned and Councilmember Spicer seconded the motion to appoint a citizens committee to develop the scope of services for an organizational study. The motion passed by the following roll-call vote: 7 REGULAR COUNCIL MEETING, MAY 2, 2022 Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman APPROVAL OF APRIL 18, 2022 CLOSED SESSION MINUTES Councilmember Spicer motioned and Councilmember Ward seconded the motion to approve the April 18, 2022 closed session minutes. The motion passed by the following roll-call vote. Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman CLOSED SESSION Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, Ma yor Tergin entertained a motion to go into Closed Session to discuss the following: 1. Attorney-Client Communications [Sec. 610.021(1)] 2. Preparations for Negotiations with Employee Groups [Sec. 610.021(9)] 3. Sealed Bids, and Proposals Related to Negotiated Contracts [Sec. 610.021(12)] A motion was made by Councilmember Lester to go into Closed Session for the above- stated reasons, seconded by Councilmember Spicer and approved by the following roll- call vote at 8:23 P.M.: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman RECONVENE IN OPEN SESSION Following the Closed Session, the City Council reconvened in Open Session at 9:41 P.M. with the following Councilmembers present: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Absent: Wiseman UNFINISHED BUSINESS There was no unfinished business at this time. 8 REGULAR COUNCIL MEETING, MAY 2, 2022 ADJOURNMENT A motion to adjourn was made by Councilmember Fitzwater, seconded by Councilmember Spicer, and approved unanimously at 9:42 P.M. CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item B SUBJECT: CoProcure. Contact DPA6168141 for Gillig Bus Parts and Supplies with Gillig LLC of Hayward. California DATE CONSIDERED: May 16. 2022 / DEPARTMENTDIRECTOR(S):~~~~~~~~~~~~~~-~~~~ ClrrADMINISTRATOR:~~~~~~~~~~~~~~~~~~- Staff recommends approval to utilize the CoR cure contact, CPA6168141, with Gillig, LLC of Hayward, California for Gillig bus parts and supplies. Approval of this consent agenda item would allow the Central Maintenance Division to purchase the Gillig bus parts and supplies. Funds will be taken from the Central Maintenance Account 10-535-54101 0 Vehicle and Equipment Parts. The estimated bid amount is $26,453.05. PAST PERFORMANCE: This vendor has provided product as specified and bid in the past. FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Cooperative Procurement-Co Procure, Contract CP A6 168141 Public Wor ks -Central Main tenance-Opened by King County, WA March 19, 2020 RECOMMENDATION: Staff requests approval to utilize the Co Procure contract, CP A6168141 , with Gilli g LLC or Hayward , Cali fornia fo r the purchase of Gillig bus parts and supplies. The City has bid these parts in the past and has always award ed to G illi g. Our current contract ends May 14, 2022. Rather than bid these p ar ts, incur th e cost and time to have the same result, the City is asking permission to use the CoProcure contract. A p ri ce comparison was completed to compare our cmTent costs for parts and the pricing on the CoProcure contract. It was found that the CoProcure contract will provide better pric in g than what has been achi eved b y going out for bid . The ave rage spend amount with Gillig for the past 5 .5 years is $57,444.16. The CoProcure contract was competitively bid by K ing County, W A. FIS CAL NOTE: Expended or Account Number Description FV 2022 Encumbered Bid Amount Balance Budget Amount Vehicl e and Equipm ent 10-535-541010 Parts-Public Works -$600,000.00 $380,947.52 $26,453.05* $192,599.43 Genera l Fund Bid Total $26,453.05 *Prorated amo unt. Spent $30,99 1.11 year to date for current fisca l year. PAST PERFORMANCE: The City has utilized Gillig Inc in the past and the vendor has provi ded produc ts satisfactoril y to the Department. ATTACHMENTS-SUPPORTING DOCUMENTATION Signature: ~ a &zu~,.. UICh ii1i Agent /4122"'= tQ KlngCounty ~ Finance an d Business Operations Division Procu rement a nd Contracts Scn•lces Section Ot'pa rtment or Eucutln ScrviC'es CNK·ES.0340 J••F!oor 401 su. Avenuo SEA TILE, WA 9810. 20G·26~94110 Ph 208·296-7678 Fax TTY Relay: 771 www lslogcoyntv QOY KC DBS FBOD PCSS GOODS AND SBRVICBS 40 1 5TH AVB, CNK·BS -0340 SBAT TLB, WA 98104 CONTRACTOR NO 8378 PAYMENT TERMS NET30DAYS FREIGHT TERMS PREPAID AND ALLOW CONTRACTOR· GILLIG LLC 25972 BDBN LANDING RD HAYWARD, CA 94545 United States Fax: () ~ KC DBS PBOD ACCOUNTS PAYABLB 401 5TH AVB, CNK·BS-0320 SBATTLB , WA 98104 FOB SHIP VIA DESTI NATION Seller Chooses DESCRIPTION CONTRACT PURCHASE AGREEMENT CRBATION DATB BUYBR l9·HA'l·2020 JULIB SNIDBR DATB OF RBVIS I ON BUYBR CONFIRM TO Te lephone: () FURNISH GILLIG BUS PARTS OR APPROVED EQUAL AS REQUESTED BY KING COUNTY PERSONNEL DURING THE PERIOD MAY 19,2020 THROUGH MAY 18,2025, IN f.CCORDANCE WITH ITB 1038·20-JAS AND CORRESPONDING OFFER FROM GILLIG LLC., BOTH INCORPORATED BY REFERENCE AS IF FULLY SET FORTH HEREIN. PRIMARY CONTRACTOR-SCHEDULE(S) 3, 5, 6, 7, 8, 11 , 12 & 14 ~ECONDARY CONTRACTOR-SCHEDULE(S) 1, 2, 4, 9, 10 & 13 ~STIMATED ANNUAL CONTRACT VALUE: $800,000.00 ~TANDARD PURCHASE ORDERS REFERENCING THIS CONTRACT PURCHASE AGREEMENT WILL BE ISSUED BY KING COUNTY TO AUTHORIZE THE PURCHASE AND PAYMENT OF pOODS. ALL INVOICES MUST REFERENCE THE INDIVIDUAL STANDARD PURCHASE ORDER NUMBER TO AVOID DELAY IN PAYMENTS. AuthOtlz.ed Stgna1ure Corrigan, Leigh Ann From: Vaughan, Craig Sent: To: Monday, May 2, 2022 1:32 PM Corrigan, Leigh Ann Subject: Craig Vaughan Purchasing Technician Tel: 573-634-6324 Fax: 573-634-6329 City of Jefferson FW: Gillig Contract From: Rademan, Keith <KRademan@jeffersoncitymo.gov> Sent: Thursday, April 21, 2022 1:06 PM To: Vaughan, Craig <CVaughan@jeffersoncitymo.gov> Subject: RE: Gillig Contract Yes that would be fine with me. Thanks From: Vaughan, Craig <CVaughan@jeffersoncitymo.gov> Sent: Thursday, April 21, 2022 12:41 PM To: Corrigan, Leigh Ann <LCorrigan@jeffersoncitymo.gov>; Rademan, Keith <KRademan@jeffersoncitvmo.gov>; Stumpe, Shawn <SStumpe@jeffersoncitvmo.gov> Subject: RE: Gillig Contract The parts under this contract would be ordered directly from Gillig and be genuine Gillig parts same as we have had in the past. The only difference is we would not have to go out to bid if we use this contract. Nothing on your end would change, it would just be a different agreement with different pricing. Craig Vaughan Purchasing Technician Tel: 573-634-6324 Fax: 573-634-6329 City of Jefferson From: Corrigan, Leigh Ann <LCorrigan@jeffersoncitvmo.gov> Sent: Thursday, April 21, 2022 11:35 AM To: Rademan, Keith <KRademan@jeffersoncitymo.gov>; Stumpe, Shawn <SStumpe@jeffersoncitymo.gov> Cc: Vaughan, Craig <CVaughan@jeffersoncitymo.gov> Subject: RE: Gillig Contract We would not need to go through another supplier. We would just need to go through a bid process and award to lowest and best. Craig, correct me if I am wrong but I believe these are genuine gillig parts, correct? 1 ---,------------·---· ____________ ... _ From: Rademan, Keith <KRademan@jeffersoncitymo.gov> ·· Sent: Thursday, April21, 2022 11:17 AM To: Stumpe, Shawn <SStumpe@jeffersoncitymo.gov> Cc: Vaughan, Craig <CVaughan@jeffersoncitymo.gov>; Corrigan, Leigh Ann <LCorrigan@jeffersoncitymo.gov> Subject: RE: Gillig Contract So am I understanding it correctly that we will still go through Gillig to get the parts or will we have to go through another supplier to receive parts? Will they be genuine gillig parts or aftermarket? From: Stumpe, Shawn <SStumpe@jeffersoncitymo.gov> Sent: Thursday, April 21, 2022 6:41 AM To: Corrigan, Leigh Ann <LCorrigan@jeffersoncitymo.gov> Cc: Rademan, Keith <KRademan@jeffersoncitymo.gov> Subject: RE: Gillig Contract Leigh Ann, ------·-----· --- I copied Keith Rademan to this email being he is the employee at CM that takes care of the parts dept. From: Corrigan, Leigh Ann <LCorrigan@jeffersoncitymo.gov> Sent: Wednesday, April 20, 2022 4:41 PM To: Stumpe, Shawn <SStumpe@jeffersoncitvmo.gov> Subject: FW: Gillig Contract Shawn, Craig was doing some research for bus parts as our current Gillig contract expires in May. Since we typically only get one viable bid, he was looking to see what options were out there for cooperative contracts. He found one on Coprocure and did some price comparisons on parts. The contract provides for better pricing than what we are currently getting. Using this contract would save us time when we will get the same results, allow for lower cost for parts, and will save a few dollars since we will not have to advertise. We will still need to go to City Council for approval to use the contract. Please let me know if you are interested in going this route or if you would rather us go through the bid process. Thanks. From: Vaughan, Craig <CVaughan@jeffersoncitymo.gov> Sent: Thursday, April14, 2022 3:39 PM To: Corrigan, Leigh Ann <LCorrigan@jeffersoncitymo.gov> Subject: Gillig Contract I have attached the contract I found on Co Procure. I also attached some invoices that I price compared and the prices that are wrote in are the prices listed in the contract for the same items. https://www.coprocure.us/solicitations/c678e0d3-ad81-4ecc-a2db-4b06e17907db/contracts/king-county-wa cpa- 6168141 gillig-llc? Craig Vaughan Purchasing Technician Tel: 573-634-6324 2 BILL SUMMARY BILL NO: 2022-007 SPONSOR: Councilmember Fitzwater SUBJECT: Vacation of an Unnamed Alley to the Rear of the Properties in the 1600 Block of W , Main Street DATE INTRODUCED: May 16. 2022 DEPARTMENTDIRECTOR(S: __ ~~~~~~~~~-------------­ CITY ADMINISTRATOR:~~~~=~~~~~~--------------- Staff Recommendation: Approve. Summary: When approved, this item will authorize the vacation of an unnamed alley to the rear of the properties in the 1600 block of W. Main Street. Origin of Request: Andy Rackers Department Responsible: Public Works PERSON RESPONSIBLE : MATTHEW J. MORASCH, P.E./David Bange , P.E. Background Information: The lots in the 1600 block of W. Main Street were created with the General Reality subdivision in 1912 and likewise a 30-foot-wide alley at the rear of the properties. This alley has remained unimproved to this day. For that reason and with no planning document indicating a future use of this alley , its vacation would not be a disservice to the citizenry. Fiscal Information: The City will be responsible for the recording fee of the vacation document. BILL NO . 2022-007 SPONSORED BY Councilmember Fitzwater ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , VACATING AND DISCONTINUING THE RIGHT-OF -WAY OF AN UNNAMED ALLEY TO THE REAR OF THE PROPERTIES IN THE 1600 BLOCK OF W. MAIN STREET. WHEREAS, it has been shown to the Council of the City of Jefferson, Missouri, that the owners of land adjacent to and abutting upon an unnamed alley in the 1600 Block of W . Main Street in the City of Jefferson , have petitioned the City Council to vacate the right-of-way of said unnamed ailey; and WHEREAS , it has further been shown that it would not inconven ience the public or the citizens of the City to discontinue the right-of-way for public use as described in Section 1 of this Ordinance . NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1-The Council of the City of Jefferson , Missouri, hereby declares it necessary, reasonable and proper to discontinue as right-of-way and forever vacate the following described right-of-way in said City : A part of the public 30-foot-wide Alley in The General Realty Company Subdivision of theSE Y4 of the SW Y4 of Section 1, Township 44 North , Range 12 West, in the City of Jefferson , Cole County, Missouri , as described in Plat Book 2 , Page 13, of the Cole County Recorder's Office . More particularly described in Attachment A. Section 2. The statutory right of reversion in the owners of the abutting property is hereby confirmed, as is provided by the laws of the State of Missouri , and the Mayor and the Clerk of the City are hereby authorized to execute all necessary in struments required to confirm the reversionary rights of the owners of property abutting on the area vacated, as described in Section 1 of this ordinance , in the right-of-way vacated . Section 3. This Ordinance shall take effect and be in full force from and after its passage . PASSED _________ __ APPROVED ________________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk ~ City Att0re Attachment A Vacation of 30 foot wide Alley A part of the public 30 foot wide Alley in The General Realty Company Subdivision of the SE ¼ of the SW ¼ of Section 1, Township 44 North, Range 12 West, in the City of Jefferson, Cole County, Missouri, as described in Plat Book 2, Page 13, of the Cole County Recorder’s Office. More particularly described as follows. Beginning at the Northwest Corner of Lot 12, Block 1 of the said The General Realty company Subdivision of the SE1/4 of the SW ¼ of Section 1, Township 44 North, Range 12 West, and the easterly Right-of-Way line of Ware Avenue; Thence in an easterly direction along the Northerly lot lines of Lots 12 thru 1, of Block 1, of said subdivision to the Northeasterly corner of said Lot 1, Block 1 of said subdivision; Thence in a Northerly direction along said Easterly line of said subdivision, 30 feet to the Northeasterly corner of said subdivision and the Southeasterly corner of Lot 45 of Riverhills Addition Section 3, as recorded in Plat Book 11, Page 376 of the Cole County Recorder’s office; Thence in a Westerly direction along the Northerly line of said The General Realty company Subdivision of the SE1/4 of the SW ¼ of Section 1, Township 44 North, Range 12 West, and the Southerly line of Said Riverhills Addition Section 3 Subdivision along Lots 45 thru 49, to the Southwesterly corner of said Lot 49 and the easterly Right-of-Way of said Ware Avenue; Thence in a southerly direction along the said easterly Right- of-way of said Ware Avenue, 30 feet to the Point of Beginning of this vacation description. Subject to easements of record. APPLICATION FOR VACATION OF RIGHT-OF-WAY/ALLEY/EASEMENT PUBLIC WORKS & PLANNING COMMITTEE Citv of Jefferson -Department of Public Works :f20 East McCarty Street, Jefferson City, Mls5ourf 651 01 Phone (573) 634-6410. Fax (573) 634-6562 D f . _ September 30, 2021 ate o application:. _________________ _ We, the undersigned property owners, hereby petition the City Council to vacate the following right-of-way/alley/easement: Behind properties on W Main Stand Paddlewheel Circle, JC, MO 65109 (Attach legal description of property to be vacated) PRINTED NAME M D 3 Properties LLC Forest and Una Steenbergen Bruce Connor Harold and Gloria McCombs JuHa & Cary Gampher .,r/_ SIG_tiATURE /~.1~- ..,,'!jf ~ .1\.A ~ n ADDRESS OF PROPERTY ABUTTING VACATION l628 W Main St, JC, MO 65109 1618 WMain St, JC, MO 65109 1616 W Main St, JC, MO 65109 1612 W Main St, JC, MO 65109 1606 W Main St. JC, MO 65109 1604 W Main St, JC, MO 65109 Atleile Recant"· \J~~f;N '\)_ ..t ~-1602 w Main St, JC, MO 651 09 1/ JonathanFord<andEiizabethZerr /J ::::# --1600WMainSt,JC,M065109 P~ary Contact(s) · ~ , ~28 W Main St, JC, MO 651 09) .J/:.r-::1. AdJ'nfsr .:J.re015addlewheel Circle, Jefferson City, MO 65109 (I Telephone Number(s) ~ S? .f ~ @1" ?f._ 5qi? l ·' ": MAILING ADDRESS ~ ~Paddlewheel Clr, JC, MO 65109 PHONE NO. <?t,-Gt:t(/-J"?W7 -57"3-291-7606 ~zo .. ;co -1Sfj 1{""-cl?-& !u."cx~ JL.ft.)fru1~ LLc.) ~for submitting requests for vacation ofeasements or rights-of-way as ~Appendix Y ofthe City Code $136 (June~ 2018} Individuals should contact the ADA Coon:llnator at (573) 634-6570 to request acccmmodations or alternative formats as required under the Americans with Disab17ilies Act Please allow three business days to process the request. li:1PubllcWoll<•V'onns\PW&P fomls\VACATION ROW foJm 063018.doc APPLICATION FOR VACATION OF RIGHT-OF-WAY/ALLEY/EASEMENT PUBLIC WORKS & PLANNING COMMITIEE Citv of Jefferson -Department of Public Works !20 East McCarty Strllet, Jefferson City, Missouri 65101 Phone (573) 634-641 0_ Fax {573) 834-$562 Date of application:. _________________ _ We, the undersigned property owners, hereby petition the City Council to vacate the following right-of-way/alley/easement (Attach legal descnption of property to be vacated) PRINTED NAME Gary and Sherry Zenishek Scott and Melinda Hovis \Nllllam and Elizabeth Ziegler Andre and Kimberly Grinston Phillip and Susan Klapp SIGNATURE ADDRESS OF PROPERTY ABUTTING VACATION MAILING ADDRESS 1508 W Main St,JC, MO 65109 £.A--.V\-C 1627 Paddlewheel Cir, JC, MO 65109 3A"\ f" 1629 Paddlewheel Cir, JC, MO 65109 1 .) ~ 1633 Paddlewheel Cir, JC, MO 65109 /J.a~ 1635 Paddlewheel Cir, JC, MO 65109 ~Cl..Jn.l. _, PHONE NO. '5~3 ·l.(l.f/')._ -1 ~ S13-23D· m~ f11·' ]tf l'Of1 ~5--r37 ~'..1 r, l:t_l ~ 13{/{0-~ t(, Primary Contact(s) ____________________________________________ _ Add~ss: ______________________________________________________________________________ __ yelephone Number(s)-____________________________________________________ _ Fee f.Qr submitting requests for vacation of easements or rights-of-way!!~ Appendix Y 2f the~ Code $136 !June~ 201 Bl Individuals should contact lha ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act Please anow lhree business days to process lhe request. U:\Publle Works\Fonn•II'W~P fonno\VACP.TION ROW form 063018,doo BILL SUMMARY BILL NO: 2022-008 SPONSOR: Councilmember Wiseman SUBJECT: Amending Article 11, Paid Holidays, of the Personnel Policy Manual to Include Juneteenth and Amending the FY2022 Budget to Appropriate Funds from the Public Safety Tax Fund to the General Fund for the Additional Holiday DATE INTRODUCED: May 16, 2022 DEPARTMENT DIRECTOR(S): c~~ ~ D :::::/'0D.("-9--- CITY ADMINISTRATOR: ~ ;~ ~ Staff Recommendation: Approve. Origin of Request: Councilmember Lester Summary: This ordinance adds the language to implement Juneteenth to the list of City observed Holidays. Department Responsible: Human Resources I Administration I Finance Person Responsible: GAIL STROPE I Steve Crowell/ Shiela Pearre Background Information: Juneteenth became a Federal Holiday last year. Upon passage , many state and local organizations added Juneteenth to their regular schedule of observed holidays, including the State of Missouri, Cole County and Lincoln University. The following table was prepared by Councilmember Lester showing the City observed holidays versus Cole County , State of Missouri and Lincoln University. City employees Cole County State Holidays Lincoln University observe the Holidays (12) (13+) (13) following holidays (10+): New Year's Day New Year's Day New Year's Day New Year's Day-3 (Observ.ed) days Martin Luther King Martin Luther King Martin Luther King, Jr. Day Jr. Day Jr.'s Birthday Lincoln's Birthday (Observed) Washington's Washington's Birthday Birthday City employees observe the following holidays (10+): Cole County Holidays (12) State Holidays (13+) Lincoln University (13) Harry Truman Day Truman Day (Observed) Memorial Day Memorial Day Memorial Day Memorial Day Juneteenth (Observed) Juneteenth (Observed) Juneteenth (Observed) Independence Day Independence Day Independence Day Independence Day Labor Day Labor Day Labor Day Labor Day Columbus Day Columbus Day Veteran's Day Veterans Day Veterans Day Thanksgiving Day Thanksgiving Day Thanksgiving Day Thanksgiving Day Friday after Thanksgiving Day Friday after Thanksgiving Day Friday after Thanksgiving Day Christmas Day Christmas Day (Observed) Christmas Day 4 days (22, 23, 26, & 27) +One floating holiday may be approved by City Council. If approved, it will be added November 1 to each employee’s accrual bank. Note: Day after Thanksgiving although not listed has been traditionally authorized The Administration Committee discussed the holiday and recommended moving this ordinance forward to the full City Council. The Committee also discussed adding Washington’s Birthday (President’s Day) and Columbus Day. The fiscal impact is below. Fiscal Information: Each additional holiday would cost approximately $78,200 (net amount after deducting the reimbursement from the County and JCPS for 9-1-1 and for the School Resource Officers). This amount is related strictly to Public Safety and is a result of shift work. There could potentially be minimal costs in other City areas if the additional holiday resulted in overtime pay for other staff members throughout the City. There would also be a nominal reduction in revenue for both Parking and Transit. The Parking revenue loss would be between $500 and $1,000 each day as a result of not writing tickets and not collecting meter/hourly parking fees. The Transit revenue loss would be approximately $500 per day, as fares make up only a small percentage of revenues. The total cost including maximum loss revenue for one holiday is $79,700. For two holidays the total cost would be $159,400 and for three holidays, the total cost would be $239,100. BILL NO. 2022-008 SPONSORED BY Councilmember Wiseman ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI AMENDING ARTICLE 11, PAID HOLIDAYS, OF THE PERSONNEL POLICY MANUAL TO INCLUDE JUNETEENTH HOLIDAY AND AMENDING THE FY2022 BUDGET BY APPROPRIATING FUNDS FROM THE PUBLIC SAFETY TAX FUND TO THE GENERAL FUND. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The City of Jefferson, Missouri hereby accepts the additional language added to Article 11, Paid Holidays, of the Personnel Policy Manual: Section Il-l. Regular Holidays (a) All full-time and part-time employees with benefits shall receive compensation for the following holidays: a. New Year's Day b. Martin Luther King Birthday c. Harry S. Truman's Birthday d. Memorial Day e. Juneteenth f lndependenceDay g. Labor Day h. Veteran's Day i. Thanksgiving Day j. Friday after Thanksgiving Day k. Christmas Day (b) When a holiday falls on a Saturday, the preceding Friday shall be observed. When a holiday falls on a Sunday, the following Monday shall be observed. Employees required to work on a holiday shall be given compensatory time off or compensated in money for time worked on the holiday. Section~. It is hereby appropriated from the Public Safety Tax Fund to the General Fund as indicated on Exhibit A, attached hereto. Section ~. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Editor's note: Deleted language shown thus. Added language shown thus. Passed : ____________________ _ Approved : __________________ __ Presiding Officer Mayor Carrie Tergin ATIEST : APPROVED AS TO FORM: City Clerk City ~--= CERTIFICATION BY MAYOR Pursuant to Article VII , Section 7.1 (5 .) Of the Charter of the City of Jefferson, Missouri, I hereby certify that the sums appropriated in the ordinance are available in the various funds to meet the requirements of this bill . Mayor Carrie Tergin Bill 2022-08 Exhibit A General Fund: Revenue 10-100-490500 Transfer From Public Safety Tax 78,131.66$ Expenditure 10-300-501030 Holiday Pay 26,457.35$ 10-300-502010 Social Security 2,023.98$ 10-300-502030 Retirement 4,818.71$ 10-400-501030 Holiday Pay 29,798.35$ 10-400-502010 Social Security 432.08$ 10-400-502030 Retirement 14,601.19$ Public Safety Tax Fund: Revenue 55-100-495995 Transfer from (to) surplus 78,131.66$ Expenditure 55-700-590030 Transfer to General Fund 78,131.66$ BUDGET AMENDMENT FISCAL YEAR 2021-2022 BUDGET Holiday Pay FICARIMEDIR Personnel Cost-Washington's Birthday $ 56,255.69 $ 2,456.06 $ Personnel Cost-Juneteenth $ 56.255.69 $ Personnel Cost -Columbus Day $ 56.255.69 $ 2.456.06 $ 2.456.06 $ LAGERS TOTAL 19,419.90 $ 78,131.66 19.419.90 $ 78.131.66 19.419.90 $ 78,131.66 **All personnel costs are related to Public Safetv as a result of shift work. There could potentially be minimal costs to other Citv areas if the additional holiday resulted in overtime pay for staff members throughout the City. These figures take into account the reimbursements that the City receives for a portion of 9-1-1 staff and SRO staff from the County and JCPS respectively. Position Control -April 2022 5/1 0/2022 Page 1 of 1 BILL SUMMARY BILL NO: 2022-009 SPONSOR: Council member Wiseman SUBJECT: Salary Increase of 5% for City Employees (Excluding Police FOP Members and the City Administrator) DATE INTRODUCED: May 16, 2022 CITY ADMINISTRATOR: ~,~ Staff Recommendation: Approve . Summary: If approved, this bill would provide the authorization and funding for a salary adjustment for City Employees this fiscal year as noted below. Origin of Request: City Administrator PERSON RESPONSIBLE: STEVE CROWELL Background information: As the City Council is aware, inflationary impacts and competition for employees (i.e ., salary increases) by public and private sector employers is impacting the City's ability to retain and recruit employees particularly in safety critical functions. The proposed salary/wage adjustment would implement a 5% "across-the-board" salary/wage increase for all full-time City employees (with the exception of Police and the City Administrator) and part-time employees with benefits . Police salaries are covered by the City/Fraternal Order of Police labor agreement to be considered by the Mayor and City Council. The salary/wage implementation costs for the remainder of our current fiscal year would be approximately $488 ,842.07 from the funds as noted below which equates to approximately $1 ,146,087.70 on an annual basis (based on FY22 costs): Fiscal Information: The FY2022 estimated cost are: • General Fund : • Airport Fund: • Parking Fund: • Transit Fund: • Wastewater Fund: • Parks Fund: • Public Safety Tax: Remainder of FY 22 $165,244.70 $3,901.47 $8 ,189.06 $26,600.26 $47,263.56 $67,150.45 $170,492.57 Annual Cost $385,669 .8 6 $9 ,105 .76 $19 ,112.71 $62,083.20 $110 ,309.93 $156 ,724 .58 $403,081.66 BILL NO . 2022-009 SPONSORED BY Councilmember Wiseman ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , APPROVING A SALARY ADJUSTMENT AND AMENDING THE FY2022 BUDGET OF THE CITY OF JEFFERSON , MISSOURI , BY SUPPLEMENT ALLY APPROPRIATING FUNDS WITHIN THE VARIOUS CITY FUNDS OUTLINED IN EXHIBIT A. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. There is hereby supplementally appropriated w ithin va ri ous City Funds $488 ,842 .07 as indicated on Ex hibit A , attached hereto . Section~· This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed : ---------------------Approved : __________________ __ Presiding Officer Mayor Carrie Terg in ATTEST: APPROVED AS TO FORM : City Clerk City~ CERTIFICATION BY MAYOR Pursua nt to Article VII , Section 7 .1 (5.) Of the Charter of the C ity of Jefferson , Missouri , I hereby certify that the sums appropriated in the ordinance are ava ilable in the various funds to meet the requirements of this bill. Mayor Carrie Tergin REVIEWED BY FINANCE ON 5/11/2022 Bill 2022-009 Exhibit A SUPPLEMENTAL APPROPRIATION FISCAL YEAR 2021-2022 BUDGET General Fund: $165,244.70 Airport Fund: $3,901.47 Parking Fund: $8,189.06 Transit Fund: $26,600.26 Wastewater Fund: $47,263.56 Parks Fund: $67,150.45 Public Safety Tax Fund: $170,492.57 TOTAL $488,842.07 BILL SUMMARY BILL NO: SPONSOR: Councilmember Schreiber SUBJECT: Consideration of Labor Agreement Between the City of Jeffe rson and the Fraternal Order of Police Missouri, Lodge #19. DATE INTRODUCED: May 16 , 2022 CITY ADMINISTRATOR: -~e;-....;;..__--~f~L/=-.1£..4..-,~%J.,L--'-------­ Staff Recommendation: Approval -r Summary: if approved , this will implement a labor ag reement, which includes a pay plan , between the City of Jefferson (City) and the Fraternal Order of Police , Missouri , Lodge #19 (FOP), for police officers . Origin of Request: City Administrator Person Responsible: STEVE CROWELL. Background information: With the recent adoption of the Public Safety Sales Tax, the City Counci l directed staff to negotiate with the Fraternal Order of Police Missouri , Lodge #19 (FOP), a labor agreement , which includes the pay plan , for police officers . The attached memorandum and contract provide some more detai l related to this issue . The parties recommend adoption of the proposed labor agreement (inc luding the referenced pay plan). In order to provide sufficient opportunity for the Public Safety Sales Tax to begin accumulation , the proposed effect ive date of the agreement is July 10, 2022 which would implement the pay plan effective w ith the July 10 , 2022 payroll period , paid to employees covered by the agreement on July 29 , 2022. The projected annual revenues generated by the Publ ic Safety Sales Tax is approximately $2.800 ,000 per year. At the current time , City staff antic ipates the Public Safety Sales Tax revenues to increase c;ipprox imately 2 % per year. The overall projected cost of the FOP pay plan for FY22 , on an annual basis , is approximately $1,160 ,035 , which will be funded by the recently approved Public Safety Sales Tax. StevenS . Crowel l, Jr. C it y Administrator 320 E. McCart y Stree t Jefferson C ity , MO 65 1 OJ Ph one Number: (573) 634-6306 Email : SCrowell @jeffcrsoc it y mo .gov MEMORANDUM To: From: Jeremy Bowman , Presid ent. Je ffe r so n C it y Po li ce O f'ficcr s Association Missouri. Fraternal Order of Police. Lodge# 19 Date: May 12. 2022 Rc : Ci ty/Frat e rn a l Ord e r of Po lice Labor Ag reeme nt Proposa l Atta ched is a pr oposed labor agreement. which in c lu des a pa y plan. between th e C it y o f Jefferson (C it y) a nd th e Frate rn a l Order o f' Police M isso u ri. Lodge # 19 (FO P). The FOP a nd I arc s uppo rti ve of th e agreement as proposed . T he FOP and I feel the agre ement is responsive to the intent of th e vo ter s w ho approved the Public Sa fe ty Sales T ax which became ef'f'ect ive on Apri l I. 2022 and consistent w ith C it y Co un c il direction regard in g pay lor police office rs. The tea m deve lop in g the pro pose d agreement included FO P represen ta ti ves Je re my Bowman a nd J ason Amble r on behalf o f the exempt and nonexempt po li ce (FOP) o fli cers. and City repre se nta ti ves Gai l Strope. Director of !Ium an Resources; Shiela Pearre. In terim Director of Finance: Roger Schroeder. Chief of Police: Ryan Moe hlm an. Ci ty Attorney: and Steve Crowell. C it y Administrator. The projected annual re ve nu es ge nerated by th e Public Safety Sales l ax is approx im a te ly $2.800.000 per year. At the current time. Cit y s taff ant ic ipates the Pub li c Safety Sa les Tax revenues to in crea se appr ox imat e ly 2% per year. The overall projected cost of th e FO P pay p lan for FY22. on an annu a l basis. is approxima tely $1.1 60.035. \vhich wi ll be fund ed by th e recentl y approved Public Safe ty Sa les Tax . Adoption of the proposed agree me nt with the FOP provides a remainder of fu nd ing to be avai lab le lo r negoti a ti o ns with th e Int e rn at ion al Association of Fire Fig ht ers Local 6 71. as we ll as so me fu nding for th e purchase of public safet y eq uipm e nt /faci liti es improve men ts o n a n a nnu a l basis. As Co un c il is aware . th e C ity's consultant. Evergreen. is still conduct ing a revie\\' a nd ana lysis of Ci ty sa larie s a nd wages for all emplo yees. A bri ef overv ie\\' of the agreement and pay p lan is as fo ll ows: I. The agreement, as proposed, is consistent with the City's current Personnel Manual and/or current practices. The agreement term is for a period of three years, with a procedure by which Police Officers will be compensated in the future if a new agreement is not approved prior to the termination date of the initial agreement. There is a separate agreement for exempt Police Officers and one for nonexempt Police Officers. 2. The pay plan included in the agreement: a. Is based on a 2.5% increase from one pay '~step" to the next '"step." b. When a Police Officer is promoted to one of the designated positions, the officer will move from their current '"step" to a "'step~~ within the new designation, plus an increase in "steps" as follows: when promoted to a Sergeant, one will receive a two ''step" increase; when promoted to a Lieutenant, one will receive a three "step" increase; and when promoted to a Captain, one will receive a two ""step" increase. c. Uses a beginning salary of $46,000 for an entry level Police Officer, which is fairly consistent to the 2022 salary for a City of Columbia Police Officer based on an appropriate amount of reduction for the pension contribution the City of Jefferson makes for Police Officers which the City of Columbia does not make for their Police Officers (the City of Columbia requires officers to contribute approximately 4.5o/o of their salary to their pension program). It is our understanding that the City of Columbia Police Officers collective bargaining unit is currently in negotiations with City of Columbia staff on a new labor agreement. d. Police Officer and exempt staff can "'top out" after 18 "'steps.,. The City Personnel Manual provides procedures for •·topped out" employees, which would apply to employees covered by the FOP agreement. The parties recommend adoption of the proposed labor agreement (including the referenced pay plan). In order to provide sufficient opportunity for the Public Safety Sales Tax to begin accumulation, the proposed effective date of the agreement is July 10,2022 which would implement the pay plan effective with the July I 0, 2022 payroll period, paid to employees on July 29, 2022. At this time, we plan on the agreement being ·'introduced'' to Council for second reading at the May 16, 2022 City Council meeting and for adoption at the June 6, 2022 City Council meeting. The $46,000 starting salary is less than the staff proposed $47,000 salary; however, Police Administration feels with the hiring incentive for police officers, the entry proposed level salary is effective. Additionally, the proposed plan results in a salary maximum for a Captain '"close to" more recently hired/promoted Department Directors. but the maximum is still within the current range for Captains. Attachments BILL NO. 2022-010 SPONSORED BY Councilmember Schreiber ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, APPROVING THE FRATERNAL ORDER OF POLICE LABOR AGREEMENT AND AMENDING THE FY2022 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY SUPPLEMENT ALLY APPROPRIATING FUNDS WITHIN THE VARIOUS CITY FUNDS OUTLINED IN EXHIBIT A. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. There is hereby supplementally appropriated within various City Funds $362 ,097 .37 as indicated on Exhibit A , attached hereto . Section ~. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed : ---------------------Approved: ___________ _ Presiding Officer Mayor Ca rrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk CityAtt ~ CERTIFICATION BY MAYOR Pursuant to Article VII, Section 7 .1 (5 .) Of the Charter of the City of Jefferson , Missouri, I hereby certify that the sums appropriated in the ordinance are availab le in the va rious funds to meet the requirements of this bill. Mayor Carrie Tergin REVIEWED BY FINANCE ON 5/11/2022 Bill 2022-010 Exhibit A SUPPLEMENTAL APPROPRIATION FISCAL YEAR 2021-2022 BUDGET General Fund: Revenue 10-100-490500 Transfer from Public Safety Tax $ 362,097.37 Expenditure Police Department Salaries - 501020 $ 277,443.00 Holiday Pay - 501030 $ 8,460.97 Social Security - 502010 $ 21,871.65 Retirement – 502030 $ 54,321.75 Public Safety Tax Fund: Revenue 55-100-490500 Transfer from (to) surplus $ 362,097.37 Expenditure 55-700-590030 Transfer to General Fund $ 362,097.37 City of Jefferson, Missouri AND Missouri Fraternal Order of Police Lodge #19 Jefferson City Police Officer’s Association City of Jefferson City, MO FY 2022/23, FY 2024 & FY 2025 EXEMPT EMPLOYEES LABOR AGREEMENT ARTICLE I. AGREEMENT Section 1.01 – Parties. This agreement is made and entered into by and between the Fraternal Order of Police, Jefferson City Police Officer’s Association Lodge #19, herein referred to as the “Lodge,” and the City of Jefferson, Missouri, herein referred to as the “City.” Section 1.02 – Purpose. This Agreement is made for the purpose of setting forth the understandings and agreements between the City and the Lodge governing the wages, hours, terms and other conditions of employment for those employees (herein identified as “member” or “members”) included in the bargaining units as defined herein. Section 1.03 – Severability. If a court or competent jurisdiction finds any provision of this Agreement to be contrary to law, or if the City and the Lodge mutually agree that any provision is invalid by operation of law, such provision shall be of no further force and effect, but the remainder of the Agreement shall remain in full force and effect. In the event of such invalidity, the City and the Lodge will schedule a meeting at a mutually agreeable time, within thirty (30) days of one party’s written request to the other, to negotiate alternative language on the subject matter held to be or found to be invalid. Section 1.04 – Amendment of Agreement. No changes in this Agreement shall be negotiated during its duration unless the City and the Lodge agree in writing to so amend the Agreement. Section 1.05 – Conflicts. In the event that any provision of this Agreement conflicts with the City’s personnel manual or with any policies and procedures or general orders of the Jefferson City Police Department (herein after, the “Department,”) or with any other written directives issued by management, the provisions of this Agreement shall be controlling. The parties recognize that the City’s personnel manual, and the Department’s policies and procedures and other written directives will address topics not covered in this Agreement, and will provide further details about matters in this Agreement. To the extent those above-mentioned written materials do not conflict with the provisions of this Agreement, they shall be enforceable. ARTICLE II. RECOGNITION Section 2.01 – Bargaining Unit. The City, in particular to this specific agreement, recognizes the Lodge as the chief bargaining representative of the exempt commissioned police officers of the City of Jefferson, Missouri Police Department via City Resolution RS2021-18. The term “member” or “members” throughout this agreement reflects the City’s recognition of that term as exempt commissioned police officers in the City of Jefferson, Missouri Police Department. Section 2.02 – [RESERVED] Section 2.03 – Non-Discrimination. Both the City and the Lodge acknowledge and agree that there shall be no discrimination against or harassment of any employee by either party due to the employee’s race, gender, color, national origin, religion, age, disability, sexual orientation, military service status, Lodge membership status or lawful Lodge activities, genetic information, marital status, political affiliation, political activity consistent with federal, state and local law, or membership in any other category or classification that is protected by law. ARTICLE III. MANAGEMENT RIGHTS Section 3.01 – Management Rights. Except as otherwise expressly provided in this Agreement, the City retains to manage the Department, both directly and as delegated to the City Administrator and Police Chief, including but not limited to the right to: (A) Determine the mission of the City and the Department; (B) Direct the working forces; (C) Hire, classify, assign, promote, and transfer employees; (D) Suspend, demote, discipline, and discharge employees; (E) Relieve employees from duty because of lack of work or other legitimate reasons; (F) Change existing methods, operations, facilities, equipment, and type or number of personnel; (G) Promulgate, make, change, and/or revoke reasonable personnel rules, regulations, policies, and work and safety rules consistent with this Agreement and applicable law; (H) Assign work to bargaining unit and/or civilian support personnel; (I) Maintain and/or take steps to enhance the efficiency of the operation of the City and the Department; (J) Take whatever actions may be reasonably necessary to carry out the mission of the City and the Department; and (K) Nothing herein shall modify any employee’s status as being employed on an at-will basis. Section 3.02 – Rights and Responsibilities. The foregoing powers, rights, authority, and responsibilities, and the adoption of policies, rules, regulations and practices in furtherance thereof shall be exercised in conformity with this Agreement by the City’s selected management personnel. Failure of the City and/or Department to exercise any of the Management Rights enumerated above does not diminish the future ability to exercise such Management Rights. Section 3.03 – Operation of Law. Nothing in this Agreement shall be interpreted or construed in a way that would prevent the City and/or the Department from complying with any duty or obligation placed upon the City and/or Department by operation of law. ARTICLE IV. LODGE RIGHTS Section 4.01 – Lodge Representatives. At the beginning of each new calendar year, the Lodge shall provide the Department with a list of members who shall serve as official Lodge representatives for that calendar year. If Lodge fails to provide such list, the City may rely on such failure to deem that the previous year’s Lodge representatives remain in such position until an updated list is provided by the Lodge. In addition, representatives of the Lodge shall be admitted to the City’s facilities for the purpose of processing grievances, performing official Lodge business as authorized herein, and attending meetings. Section 4.02 – Bulletin Board. The Lodge shall be permitted to continue to maintain a Lodge bulletin board at the Department. Lodge bulletins, Lodge materials, and communications of interest to members shall be permitted to be posted on this board. No derogatory material shall be posted on the Lodge bulletin board. Such bulletin board shall not be used for private commercial purposes. Section 4.03 – Use of Internal Mail. The Lodge shall be permitted to use the City’s and/or Department’s e-mail and hard copy internal mail distribution systems for Lodge business, so long as the Lodge’s use does not create a burden on the City’s electronic and/or physical systems, and so long as such mail use does not hinder on-duty personnel in the performance of their duties. The Lodge shall use the e-mail system only for the purpose of communicating with its membership, the Department, and City management. The Lodge and its members acknowledge that City mail and electronic communications may also be subject to public disclosure under the State’s sunshine law, although hard-copy materials when placed in a sealed envelope clearly marked as Lodge communication shall not be subject to review by the City and/or Department. Section 4.04 – Dues Deduction. The City agrees to withhold Lodge dues on a bi-monthly basis from all Lodge members who have authorized the withholding by the completion of an appropriate form to be kept on file in each individual’s personnel record. The amount withheld will be paid to the Lodge on a time frame that coincides with pay periods, less the administrative fee charge to cover the cost of the service. The City will provide full accounting documentation on the transactions covered by this section. The Lodge agrees to keep the Employer informed of the amount of individual monthly dues to be withheld and to notify the City at least thirty (30) days in advance of any change in the amount withheld. The Lodge agrees to provide signed withholding forms to the City and to pay fifty cents ($0.50) per month per individual for the City’s administrative cost. The Lodge agrees that this payment for services shall be withheld from the monthly dues check from the City. Section 4.05 – Ballot Boxes. The Lodge shall be permitted to place a ballot box at the Department for the purpose of collecting members’ ballots on all Lodge issues subject to ballot, as long as the ballot box is presented in a way that it does not tamper with the day-to-day Department operations. Such box shall be the property of the Lodge and neither the ballot box nor its contents shall be subject to the City or Department’s review. Section 4.06 – Lodge Business. The City and Department recognize the following leave for duly elected or authorized representatives of the Lodge. (1) The City will pay full-time members who are already on duty and who serve as Lodge representatives for time spent on labor management meetings with City representatives, grievance meetings, and/or representing employees during investigatory interviews; if such task does not take away from the immediate required duties of the Lodge representative in their capacity as a police officer. This pay does not qualify for Lodge representatives who are already off duty and/or summoned to the need of a member from an off-duty capacity. All other Lodge business shall be performed on non-working time. Section 4.07 – Confidentiality. Members shall have the right to consult with a Lodge representative on a confidential basis regarding performance and disciplinary matters. To avoid any conflict between supervisory and Lodge responsibilities, all such confidential conversations shall occur only between members and Lodge representatives. Any Lodge representative, who has any supervisory responsibility over the person or issue involved, shall be excluded from serving as a Lodge representative in any way with regard to that particular issue. Further, the right of confidentiality under this paragraph shall be limi ted in that all members shall be obligated to immediately report to senior management and to answer questions about any statement reasonably indicating that an employee may have committed, or may have a current intention to commit, any crime. Section 4.08 – Release of Reasonable Records. The City shall, upon request, provide to the Lodge information and records reasonably relevant to the Lodge’s performance of its functions in serving as the chief bargaining representative of the employees in the bargaining unit. Where such information involves medical data or job-performance information, the City may require the Lodge to present a signed release from each employee covered by the request. Section 4.09 Request for Information Fee. In the event the City estimates that responding to a single information request will require the production of more than 300 pages of information that is not available in electronic format, and/or will require more than two hours of staff time to research or prepare, the City shall notify the Lodge of this fact, and the estimated charge for compliance with the request. Research and duplication time will be estimated and charged at the lowest hourly pay and benefit rate of available qualified personnel, and copies shall be estimated and charged at 10 cents per page. In no event shall the Lodge be charged if the actual cost of research, duplication, and copies is less than $20.00. Research time may include attorney time to review documents for purposes of determining closed status of requested records. Section 4.10 – Indemnification. The Lodge shall defend, indemnify and hold harmless the City in the event that a City employee should file a claim against the City for unauthorized dues deduction or release of information, and such deduction or release was pursuant to information, or a request for information, provided by the Lodge, or its members, to the City. ARTICLE V. NO STRIKE / NO LOCKOUT Section 5.01 – No Strike / No Lockout. The Lodge agrees that neither it nor any of the members covered by this Agreement will collectively, concertedly or individually engage in or participate in any strike, slowdown, work stoppage, sick out, sympathy strike, illegal picketing, or other action or omission that interferes with the work or efficient operation of the Department. The City agrees that it will not lock out any of the members covered by this Agreement. In the event of a strike, slowdown, work stoppage, sick out, sympathy strike, illegal picketing, or other action or omission that interferes with work of the efficient operation of the Department, the Lodge shall, upon receiving notice thereof, immediately give oral or written directives, with a copy to the Department, instructing those members engaged in such activity to immediately cease their strike, slowdown, work stoppage, sick out, sympathy strike, illegal picketing, or other activity and return to their assigned duties immediately at the discretion of the Department. The Lodge’s communication shall warn that a failure to cease prohibited activities and return to their assigned duties as directed will continue to expose them to disciplinary actions, including termination, as the Department deems appropriate, and to civil action for material breach of this Agreement The failure of the Lodge to promptly so act, after notice by the Department, shall be construed to mean the Lodge sanctioned or condoned the actions of the members involved. If the Lodge does promptly so act, such actions shall be construed, absent other inconsistent acts by the Lodge, to demonstrate that it did not sanction or condone the unlawful and/or prohibited acts. The City may exercise its ability to withdraw recognition of the Lodge as set forth in Article V if the Lodge sanctions or condones the actions of the omissions prohibited by this Article. ARTICLE VI. WAGES Section 6.01 – Wages. On the effective date of this Agreement, Appendix A would become enforced in regards to wages/salary for all members. To install all current [grandfathered] members into Appendix A, the members shall enter the proper pay step in Appendix A based upon years of service and applicable promotional position with the Jefferson City Police Department at the time of this Agreement being implemented. The City Administrator and the designated Lodge Representatives shall agree on the placement of any particular members within a step set forth in in Appendix A for fiscal year 2023 and the remainder of fiscal year 2022. Members shall be advanced to the next step effective November 1 of each year, starting November 1, 2023, subject to a satisfactory or better employee evaluation within the previous 12 months. Members who are promoted prior to November 1 shall be eligible for November 1 step advancements. Once the initial installation of Appendix A is completed with current [grandfathered] members, then those members that follow this Agreement implementation will enter Appendix A accordingly. Section 6.02 – Lateral Entry. Lateral Entry candidates are defined as police officers currently employed with other law enforcement agencies. Applicants must have been a full-time non-probationary law enforcement officer with at least one (1) year of experience to be considered for a lateral transfer. Applicants will not be considered for lateral transfer if the intended separation from their recent employer or any prior law enforcement employer is due to pending termination related to disciplinary action. The lateral transfer program is not guaranteed for all entry-level officers with prior law enforcement experience. Eligibility criteria for selection into the lateral transfer program are at the sole discretion of the City Administrator and subject to change as determined by the City Administrator. In following this determination of a lateral transfer into Appendix A and beginning salary determined by the City Administrator, the beginning salary shall not exceed the salary of an existing sworn member with the same uninterrupted years of service and education. Commensurate experience and eligible years of service, when applied to Appendix A, shall be determined by the City Administrator and shall be objectively applied. Even as a lateral transfer, newly-appointed Police Officers will remain in an introductory status for a minimum of one (1) year from the date of their hire. Introductory status may be extended at the discretion of the City Administrator. Section 6.03 – Promotions. Members who are promoted will receive the appropriate wages as set forth in Appendix A for the following promotional advancements, based upon the steps of Appendix A: Sergeant to Lieutenant: Three Step Advancement. Lieutenant to Captain: Two Step Advancement. Section 6.04 – Across the Board Pay Raises. The Lodge agrees and understands that the City reviews yearly across the board wage increases and may adjust all city salaries based on such. Under Appendix A, the Lodge recognizes and understands that if such wage increase does occur to general city employees [not Lodge members] – that such increase will not be implemented into Appendix A during the duration of this contract. Refer to Section 13.02 of this Agreement for any monetary increase within Appendix A, if this Agreement enters into a continuation beyond the term. ARTICLE VII. REDUCTIONS IN FORCE Section 7.01 – Layoffs and Recalls. Lay-offs shall be in accordance with the Personnel Policy Manual. Members who are laid off in order of reverse seniority shall be placed on a recall list for up to eighteen (18) months. Members shall be recalled in seniority order. Those same members shall be required to notify the City whether they accept recall within seventy-two (72) hours after receiving a recall notice, and shall have a maximum of fourteen (14) days to report for duty. Any member who declines recall, or who does not report for duty within the specified time period shall be removed from the recall list. ARTICLE VIII. DISCIPLINE Section 8.01 – Discipline Disciplinary actions for unsatisfactory performance shall be taken in compliance with the City’s Personnel Policy Manual and the Department’s Regulations Manual 316.03, titled “Discipline.” ARTICLE IX. INTERNAL INVESTIGATIONS Section 9.01 – Administrative Investigations. Whenever a law enforcement officer is under administrative investigation or is subjected to administrative questioning that the officer reasonably believes could lead to disciplinary action, demotion, dismissal, transfer, or placement on a status that could lead to economic loss, the investigation or questioning shall be conducted in accordance with applicable state law and applicable ordinance and departmental policies. ARTICLE X. GRIEVANCE PROCEDURE Section 10.01 –Grievances. A “grievance” for the purpose of this Article shall mean any dispute over the application and/or interpretation of this Agreement. A grievance, outside the purpose of this Article, shall be brought to the attention of the supervisor or supervisors under the procedures set forth in the Personnel Policy Manual. The Lodge, for the specific purpose of a grievance in this Article, shall b e the only party permitted to file grievances. The City or Department shall not accept or process grievances filed by individual members. Individual members shall submit their potential grievances to the Lodge for evaluation. The Lodge shall evaluate potential grievances and file grievances as required by the standards of its duty of fair representation. ARTICLE XI. GENERAL PROVISIONS Section 11.01 – Uniforms and Equipment. The City and/or Department will provide all necessary uniforms and equipment for all Departmental personnel as detailed by policies and procedures. Members shall not be required to respond to any hazardous situation without the proper clothing and equipment, all properly maintained and in good working order. The City and/or Department will bear the costs of professional cleaning of all Department-issued uniforms. Section 11.02 – Policies to be Available. The City will make all policies that are applicable to members covered under this Agreement available to each member in electronic format. Members will be responsible for reading and complying with all such policies, and for asking questions about any area that is unclear to the individual member. Section 11.03 – Release of Personal Information. The City and Department agrees that it shall not release the name of members who are involved in a critical incident unless the member is criminally charged or an order is issued by a court of competent jurisdiction compelling the release of the officer’s name or as otherwise required by law. When a court order is issued in such a matter, the City and/or Department agrees to make every reasonable effort to notify the Lodge of such order so that the Lodge may intervene with the courts on behalf of the member, if it so desires. A “critical incident” for purposes of this section shall mean a use of force or duty related incident involving death or serious bodily injury of a non-employee, or death of a non-employee while in custody, or any pursuit resulting in death or serious bodily injury. Nothing in this Section shall create a personal right of action for any member and this Section is subject to the requirements of applicable state law, including but not limited to Chapter 610, RSMo. Section 11.04 – Uncompensated Work Prohibited. Bargaining unit members shall not be required as a condition of employment to participate in any uncompensated work for any charity or any special interest group. Section 11.05 – Review of Video(s). Members enjoy no expectation of privacy in videos taken by members or in videos in which a member appears. The Department may review and use patrol vehicle dash camera, body camera and other routinely prepared video for purposes of discipline where the usage of review is: (1) In response to a formal complaint or observed action(s). (2) Part of a randomly reviewed video (organized random internal audit) applied to an operational unit of the Department – completed by an employee tasked specifically with such audit assignment. (3) Part of an independent audit, or; (4) Other review done in a manner as to not single out member(s) without cause. (5) In the reasonable exercise of management rights. Before providing a formal statement in a critical incident or for the purpose of drafting official reports or documentation, members shall be permitted to review all patrol vehicle dash camera and body camera video footage associated with the incident. ARTICLE XII. COMPLETE AGREEMENT Section 12.01 – Complete Agreement. The parties acknowledge that during negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law from the area of collective bargaining, and that the understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set out in this Agreement. Therefore, the City and the Lodge, for the life of this Agreement, each voluntarily and unqualifiedly waiv es the right and each agrees that the other shall not be obligated to bargain collectively with respect to any subject or matter referred to or covered in this Agreement, except as expressly provided for herein. Further, each party voluntarily and unqualifiedly waives the right and agrees that the other shall not be obligated to bargain collectively over any other subject during the life of this Agreement, even though such subjects or matters are not addressed herein, and may not have been within the knowledge or contemplation of either or both of the parties at the time they negotiated or signed this Agreement. Should matters arise during the term of this Agreement that are appropriate subjects of collective bargaining, they shall be addressed under circumstances where the City and the Lodge agree in writing to so amend the Agreement. Section 12.02 – Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto, and supersedes and replaces any and all obligations and/or agreements, whether written or oral, express or implied, between or concerning the parties and/or represented members of the City. No amendment, modification, or addition to this Agreement shall be effective unless it is reduced to writing and signed by both parties. Section 12.03 – Savings. If any article or section of this Agreement shall be held invalid by operation of law, the remainder of the Agreement shall not be affected thereby. The Parties shall enter into immediate collective bargaining for the purpose of arriving at a mutually satisfactory replacement for any article or section that has been held invalid. ARTICLE XIII. TERM OF AGREEMENT Section 13.01 – Effective Date. This Agreement shall become effective upon ratification by both parties, and shall remain in effect through October 31, 2025. At least 60 days prior to expiration of this Agreement, either party may notify the other that they wish to meet and confer in a good-faith attempt to reach agreement on the terms of the renewal or replacement of this Agreement. In the event no notice is given, this Agreement will automatically renew for repeated successive one-year periods. If notice is given, then the terms of this Agreement will remain in effect after the expiration date, until the parties either reach agreement on a renewal or replacement agreement, or until the parties reach a bargaining impasse. By signing below, the parties represent that this Agreement has been duly approved and ratified, and they agree to abide by its terms and conditions. In the event the City experiences a decline in annual gross revenue compared to the amount budgeted for the previous fiscal year as shown in the annual audit of the Ci ty, this Agreement may be terminated or modified following sixty (60) days written notice. At least thirty (30) days prior to the sixty (60) day written notice, the City agrees to notify the Lodge of this activity and agrees to meet and confer in a good-faith attempt to reach agreement on the terms of this Agreement or replacement of this Agreement, given the annual gross revenue decline. For purposes of this article, annual gross revenue shall be defined as that revenue exclusive of grants received by the City from all sources except City funds. Section 13.02 – Continuation beyond Term If this Agreement remains in effect after the expiration date, the monetary amounts for the final year of this Agreement set forth in Appendix A shall continue to increase by 2% annually, effective on the first day of the City’s fiscal year. It is the intent of this section that any individual employee who is not at the maximum cap of their respective classification range will receive a 2% increase in salary each year that this agreement continues beyond the initial term, subject to increases due to promotion. Carrie Tergin, Jeremy Bowman, Mayor President ______________________________ ______________________________ On Behalf of City of Jefferson On Behalf of Jefferson City Police Officer’s Association, Missouri Fraternal Order of Police Lodge #19 ______________________________ ______________________________ Date Date City of Jefferson Police Officer Pay Step Plan FY 2022/2023 2.50% Job Title Pay Step Annual Salary Recruit - Academy 0 Police Officer 1 $46,000.00 2 $47,150.00 3 $48,328.75 4 $49,536.97 5 $50,775.39 6 $52,044.78 7 $53,345.90 8 8 $54,679.54 9 9 $56,046.53 10 10 $57,447.70 11 11 $58,883.89 12 12 $60,355.99 13 13 $61,864.89 14 14 $63,411.51 15 15 $64,996.80 16 16 16 $66,621.72 17 17 17 $68,287.26 18 18 18 $69,994.44 Sergeant 19 19 $71,744.30 2-Step Advance 20 20 20 $73,537.91 21 21 21 $75,376.36 22 22 22 $77,260.77 23 23 23 $79,192.28 24 24 24 $81,172.09 Lieutenant 25 25 $83,201.39 3-Step Advance 26 26 $85,281.43 27 27 $87,413.46 28 28 $89,598.80 29 29 $91,838.77 30 30 $94,134.74 31 31 $96,488.11 32 32 $98,900.31 Captain 33 $101,372.82 2-Step Advance 34 $103,907.14 35 $106,504.82 City of Jefferson, Missouri AND Missouri Fraternal Order of Police Lodge #19 Jefferson City Police Officer’s Association City of Jefferson City, MO FY 2022/23, FY 2024 & FY 2025 NON-EXEMPT EMPLOYEES LABOR AGREEMENT ARTICLE I. AGREEMENT Section 1.01 – Parties. This agreement is made and entered into by and between the Fraternal Order of Police, Jefferson City Police Officer’s Association Lodge #19, herein referred to as the “Lodge,” and the City of Jefferson, Missouri, herein referred to as the “City.” Section 1.02 – Purpose. This Agreement is made for the purpose of setting forth the understandings and agreements between the City and the Lodge governing the wages, hours, terms and other conditions of employment for those employees (herein identified as “member” or “members”) included in the bargaining units as defined herein. Section 1.03 – Severability. If a court or competent jurisdiction finds any provision of this Agreement to be contrary to law, or if the City and the Lodge mutually agree that any provision is invalid by operation of law, such provision shall be of no further force and effect, but the remainder of the Agreement shall remain in full force and effect. In the event of such invalidity, the City and the Lodge will schedule a meeting at a mutually agreeable time, within thirty (30) days of one party’s written request to the other, to negotiate alternative language on the subject matter held to be or found to be invalid. Section 1.04 – Amendment of Agreement. No changes in this Agreement shall be negotiated during its duration unless the City and the Lodge agree in writing to so amend the Agreement. Section 1.05 – Conflicts. In the event that any provision of this Agreement conflicts with the City’s personnel manual or with any policies and procedures or general orders of the Jefferson City Police Department (herein after, the “Department,”) or with any other written directives issued by management, the provisions of this Agreement shall be controlling. The parties recognize that the City’s personnel manual, and the Department’s policies and procedures and other written directives will address topics not covered in this Agreement, and will provide further details about matters in this Agreement. To the extent those above-mentioned written materials do not conflict with the provisions of this Agreement, they shall be enforceable. ARTICLE II. RECOGNITION Section 2.01 – Bargaining Unit. The City, in particular to this specific agreement, recognizes the Lodge as the chief bargaining representative of the non-exempt commissioned police officers of the City of Jefferson, Missouri Police Department via City Resolution RS2021-18. The term “member” or “members” throughout this agreement reflects the City’s recognition of that term as non-exempt commissioned police officers in the City of Jefferson, Missouri Police Department. Section 2.02 – Added Classification. In the event any new full-time sworn and commissioned job classification or job position is added by the City to the Department with a rank below that of Sergeant, the City will bargain with the Lodge regarding the wage amounts and implementation of such into Appendix A. Section 2.03 – Non-Discrimination. Both the City and the Lodge acknowledge and agree that there shall be no discrimination against or harassment of any employee by either party due to the employee’s race, gender, color, national origin, religion, age, disability, sexual orientation, military service status, Lodge membership status or lawful Lodge activities, genetic information, marital status, political affiliation, political activity consistent with federal, state and local law, or membership in any other category or classification that is protected by law. ARTICLE III. MANAGEMENT RIGHTS Section 3.01 – Management Rights. Except as otherwise expressly provided in this Agreement, the City retains to manage the Department, both directly and as delegated to the City Administrator and Police Chief, including but not limited to the right to: (A) Determine the mission of the City and the Department; (B) Direct the working forces; (C) Hire, classify, assign, promote, and transfer employees; (D) Suspend, demote, discipline, and discharge employees; (E) Relieve employees from duty because of lack of work or other legitimate reasons; (F) Change existing methods, operations, facilities, equipment, and type or number of personnel; (G) Promulgate, make, change, and/or revoke reasonable personnel rules, regulations, policies, and work and safety rules consistent with this Agreement and applicable law; (H) Assign work to bargaining unit and/or civilian support personnel; (I) Maintain and/or take steps to enhance the efficiency of the operation of the City and the Department; (J) Take whatever actions may be reasonably necessary to carry out the mission of the City and the Department; and (K) Nothing herein shall modify any employee’s status as being employed on an at-will basis. Section 3.02 – Rights and Responsibilities. The foregoing powers, rights, authority, and responsibilities, and the adoption of policies, rules, regulations and practices in furtherance thereof shall be exercised in conformity with this Agreement by the City’s selected management personnel. Failure of the City and/or Department to exercise any of the Management Rights enumerated above does not diminish the future ability to exercise such Management Rights. Section 3.03 – Operation of Law. Nothing in this Agreement shall be interpreted or construed in a way that would prevent the City and/or the Department from complying with any duty or obligation placed upon the City and/or Department by operation of law. ARTICLE IV. LODGE RIGHTS Section 4.01 – Lodge Representatives. At the beginning of each new calendar year, the Lodge shall provide the Department with a list of members who shall serve as official Lodge representatives for that calendar year. If Lodge fails to provide such list, the City may rely on such failure to deem that the previous year’s Lodge representatives remain in such position until an updated list is provided by the Lodge. In addition, representatives of the Lodge shall be admitted to the City’s facilities for the purpose of processing grievances, performing official Lodge business as authorized herein, and attending meetings. Section 4.02 – Bulletin Board. The Lodge shall be permitted to continue to maintain a Lodge bulletin board at the Department. Lodge bulletins, Lodge materials, and communications of interest to members shall be permitted to be posted on this board. No derogatory material shall be posted on the Lodge bulletin board. Such bulletin board shall not be used for private commercial purposes. Section 4.03 – Use of Internal Mail. The Lodge shall be permitted to use the City’s and/or Department’s e-mail and hard copy internal mail distribution systems for Lodge business, so long as the Lodge’s use does not create a burden on the City’s electronic and/or physical systems, and so long as such mail use does not hinder on-duty personnel in the performance of their duties. The Lodge shall use the e-mail system only for the purpose of communicating with its membership, the Department, and City management. The Lodge and its members acknowledge that City mail and electronic communications may also be subject to public disclosure under the State’s sunshine law, although hard-copy materials when placed in a sealed envelope clearly marked as Lodge communication shall not be subject to review by the City and/or Department. Section 4.04 – Dues Deduction. The City agrees to withhold Lodge dues on a bi-monthly basis from all Lodge members who have authorized the withholding by the completion of an appropriate form to be kept on file in each individual’s personnel record. The amount withheld will be paid to the Lodge on a time frame that coincides with pay periods, less the administrative fee charge to cover the cost of the service. The City will provide full accounting documentation on the transactions covered by this section. The Lodge agrees to keep the Employer informed of the amount of individual monthly dues to be withheld and to notify the City at least thirty (30) days in advance of any change in the amount withheld. The Lodge agrees to provide signed withholding forms to the City and to pay fifty cents ($0.50) per month per individual for the City’s administrative cost. The Lodge agrees that this payment for s ervices shall be withheld from the monthly dues check from the City. Section 4.05 – Ballot Boxes. The Lodge shall be permitted to place a ballot box at the Department for the purpose of collecting members’ ballots on all Lodge issues subject to ballot, as long as the ballot box is presented in a way that it does not tamper with the day-to-day Department operations. Such box shall be the property of the Lodge and neither the ballot box nor its contents shall be subject to the City or Department’s review. Section 4.06 – Lodge Business. The City and Department recognize the following leave for duly elected or authorized representatives of the Lodge. (1) The City will pay full-time members who are already on duty and who serve as Lodge representatives for time spent on labor management meetings with City representatives, grievance meetings, and/or representing employees during investigatory interviews; if such task does not take away from the immediate required duties of the Lodge representative in their capacity as a police officer. This pay does not qualify for Lodge representatives who are already off duty and/or summoned to the need of a member from an off-duty capacity. All other Lodge business shall be performed on non-working time. Section 4.07 – Confidentiality. Members shall have the right to consult with a Lodge representative on a confidential basis regarding performance and disciplinary matters. To avoid any conflict between supervisory and Lodge responsibilities, all such confidential conversations shall occur only between members and Lodge representatives. Any Lodge representative, who has any supervisory responsibility over the person or issue involved, shall be excluded from serving as a Lodge representative in any way with regard to that particular issue. Further, the right of confidentiality under this paragraph shall be limi ted in that all members shall be obligated to immediately report to senior management and to answer questions about any statement reasonably indicating that an employee may have committed, or may have a current intention to commit, any crime. Section 4.08 – Release of Reasonable Records. The City shall, upon request, provide to the Lodge information and records reasonably relevant to the Lodge’s performance of its functions in serving as the chief bargaining representative of the employees in the bargaining unit. Where such information involves medical data or job-performance information, the City may require the Lodge to present a signed release from each employee covered by the request. Section 4.09 Request for Information Fee. In the event the City estimates that responding to a single information request will require the production of more than 300 pages of information that is not available in electronic format, and/or will require more than two hours of staff time to research or prepare, the City shall notify the Lodge of this fact, and the estimated charge for compliance with the request. Research and duplication time will be estimated and charged at the lowest hourly pay and benefit rate of available qualified personnel, and copies shall be estimated and charged at 10 cents per page. In no event shall the Lodge be charged if the actual cost of research, duplication, and copies is less than $20.00. Research time may include attorney time to review documents for purposes of determining closed status of requested records. Section 4.10 – Indemnification. The Lodge shall defend, indemnify and hold harmless the City in the event that a City employee should file a claim against the City for unauthorized dues deduction or release of information, and such deduction or release was pursuant to information, or a request for information, provided by the Lodge, or its members, to the City. ARTICLE V. NO STRIKE / NO LOCKOUT Section 5.01 – No Strike / No Lockout. The Lodge agrees that neither it nor any of the members covered by this Agreement will collectively, concertedly or individually engage in or participate in any strike, slowdown, work stoppage, sick out, sympathy strike, illegal picketing, or other action or omission that interferes with the work or efficient operation of the Department. The City agrees that it will not lock out any of the members covered by this Agreement. In the event of a strike, slowdown, work stoppage, sick out, sympathy strike, illegal picketing, or other action or omission that interferes with work of the efficient operation of the Department, the Lodge shall, upon receiving notice thereof, immediately give oral or written directives, with a copy to the Department, instructing those members engaged in such activity to immediately cease their strike, slowdown, work stoppage, sick out, sympathy strike, illegal picketing, or other activity and return to their assigned duties immediately at the discretion of the Department. The Lodge’s communication shall warn that a failure to cease prohibited activities and return to their assigned duties as directed will continue to expose them to disciplinary actions, including termination, as the Department deems appropriate, and to civil action for material breach of this Agreement The failure of the Lodge to promptly so act, after notice by the Department, shall be construed to mean the Lodge sanctioned or condoned the actions of the members involved. If the Lodge does promptly so act, such actions shall be construed, absent other inconsistent acts by the Lodge, to demonstrate that it did not sanction or condone the unlawful and/or prohibited acts. The City may exercise its ability to withdraw recognition of the Lodge as set forth in Article V if the Lodge sanctions or condones the actions of the omissions prohibited by this Article. ARTICLE VI. WAGES Section 6.01 – Wages. On the effective date of this Agreement, Appendix A would become enforced in regards to wages/salary for all members. To install all current [grandfathered] members into Appendix A, the members shall enter the proper pay step in Appendix A based upon years of service and applicable promotional position with the Jefferson City Police Department at the time of this Agreement being implemented. City Administrator and the designated Lodge Representatives shall agree on the placement of any particular members within a step set forth in in Appendix A for fiscal year 2023 and the remainder of fiscal year 2022. Members shall be advanced to the next step effective November 1 of each year, starting November 1, 2023, subject to a satisfactory or better employee evaluation within the previous 12 months. Members who are promoted prior to November 1 shall be eligible for November 1 step advancements. Once the initial installation of Appendix A is completed with current [grandfathered] members, then those members that follow this Agreement implementation will enter Appendix A accordingly. Section 6.02 – Lateral Entry. Lateral Entry candidates are defined as police officers currently employed with other law enforcement agencies. Applicants must have been a full-time non-probationary law enforcement officer with at least one (1) year of experience to be considered for a lateral transfer. Applicants will not be considered for lateral transfer if the intended separation from their recent employer or any prior law enforcement employer is due to pending termination related to disciplinary action. The lateral transfer program is not guaranteed for all entry-level officers with prior law enforcement experience. Eligibility criteria for selection into the lateral transfer program are at the sole discretion of the City Administrator and subject to change as determined by the City Administrator. In following this determination of a lateral transfer into Appendix A and beginning salary determined by the City Administrator, the beginning salary shall not exceed the salary of an existing sworn member with the same uninterrupted years of service and education. Commensurate experience and eligible years of service, when applied to Appendix A, shall be determined by the City Administrator and shall be objectively applied. Even as a lateral transfer, newly-appointed Police Officers will remain in an introductory status for a minimum of one (1) year from the date of their hire. Introductory status may be extended at the discretion of the City Administrator. Section 6.03 – Promotions. Members who are promoted will receive the appropriate wages as set forth in Appendix A for the following promotional advancements, based upon the steps of Appendix A: Police Officer to Sergeant: Two Step Advancement. Sergeant to Lieutenant: Three Step Advancement. Section 6.04 – Across the Board Pay Raises. The Lodge agrees and understands that the City reviews yearly across the board wage increases and may adjust all city salaries based on such. Under Appendix A, the Lodge recognizes and understands that if such wage increase does occur to general city employees [not Lodge members] – that such increase will not be implemented into Appendix A during the duration of this contract. Refer to Section 23.02 of this Agreement for any monetary increase within Appendix A, if this Agreement enters into a continuation beyond the term. ARTICLE VII. REDUCTIONS IN FORCE Section 7.01 – Layoffs and Recalls. Lay-offs shall be in accordance with the Personnel Policy Manual. Members who are laid off in order of reverse seniority shall be placed on a recall list for up to eighteen (18) months. Members shall be recalled in seniority order. Those same members shall be required to notify the City whether they accept recall within seventy-two (72) hours after receiving a recall notice, and shall have a maximum of fourteen (14) days to report for duty. Any member who declines recall, or who does not report for duty within the specified time period shall be removed from the recall list. ARTICLE VIII. DISCIPLINE Section 8.01 – Discipline Disciplinary actions for unsatisfactory performance shall be taken in compliance with the City’s Personnel Policy Manual and the Department’s Regulations Manual 316.03, titled “Discipline.” ARTICLE IX. INTERNAL INVESTIGATIONS Section 9.01 – Administrative Investigations. Whenever a law enforcement officer is under administrative investigation or is subjected to administrative questioning that the officer reasonably believes could lead to disciplinary action, demotion, dismissal, transfer, or placement on a status that could lead to economic loss, the investigation or questioning shall be conducted in accordance with applicable state law and applicable ordinance and departmental policies. ARTICLE X. GRIEVANCE PROCEDURE Section 10.01 –Grievances. A “grievance” for the purpose of this Article shall mean any dispute over the application and/or interpretation of this Agreement. A grievance, outside the purpose of this Article, shall be brought to the attention of the supervisor or supervisors under the procedures set forth in the Personnel Policy Manual. The Lodge, for the specific purpose of a grievance in this Article, shall b e the only party permitted to file grievances. The City or Department shall not accept or process grievances filed by individual members. Individual members shall submit their potential grievances to the Lodge for evaluation. The Lodge shall evaluate potential grievances and file grievances as required by the standards of its duty of fair representation. ARTICLE XI. GENERAL PROVISIONS Section 11.01 – Uniforms and Equipment. The City and/or Department will provide all necessary uniforms and equipment for all Departmental personnel as detailed by policies and procedures. Members shall not be required to respond to any hazardous situation without the proper clothing and equipment, all properly maintained and in good working order. The City and/or Department will bear the costs of professional cleaning of all Department-issued uniforms. Section 11.02 – Policies to be Available. The City will make all policies that are applicable to members covered under this Agreement available to each member in electronic format. Members will be responsible for reading and complying with all such policies, and for asking questions about any area that is unclear to the individual member. Section 11.03 – Release of Personal Information. The City and Department agrees that it shall not release the name of members who are involved in a critical incident unless the member is criminally charged or an order is issued by a court of competent jurisdiction compelling the release of the officer’s name or as otherwise required by law. When a court order is issued in such a matter, the City and/or Department agrees to make every reasonable effort to notify the Lodge of such order so that the Lodge may intervene with the courts on behalf of the member, if it so desires. A “critical incident” for purposes of this section shall mean a use of force or duty related incident involving death or serious bodily injury of a non-employee, or death of a non-employee while in custody, or any pursuit resulting in death or serious bodily injury. Nothing in this Section shall create a personal right of action for any member and this Section is subject to the requirements of applicable state law, including but not limited to Chapter 610, RSMo. Section 11.04 – Uncompensated Work Prohibited. Bargaining unit members shall not be required as a condition of employment to participate in any uncompensated work for any charity or any special interest group. Section 11.05 – Review of Video(s). Members enjoy no expectation of privacy in videos taken by members or in videos in which a member appears. The Department may review and use patrol vehicle dash camera, body camera and other routinely prepared video for purposes of discipline where the usage of review is: (1) In response to a formal complaint or observed action(s). (2) Part of a randomly reviewed video (organized random internal audit) applied to an operational unit of the Department – completed by an employee tasked specifically with such audit assignment. (3) Part of an independent audit, or; (4) Other review done in a manner as to not single out member(s) without cause. (5) In the reasonable exercise of management rights. Before providing a formal statement in a critical incident or for the purpose of drafting official reports or documentation, members shall be permitted to review all patrol vehicle dash camera and body camera video footage associated with the incident. ARTICLE XII. COMPLETE AGREEMENT Section 12.01 – Complete Agreement. The parties acknowledge that during negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law from the area of collective bargaining, and that the understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set out in this Agreement. Therefore, the City and the Lodge, for the life of this Agreement, each voluntarily and unqualifiedly waiv es the right and each agrees that the other shall not be obligated to bargain collectively with respect to any subject or matter referred to or covered in this Agreement, except as expressly provided for herein. Further, each party voluntarily and unqualifiedly waives the right and agrees that the other shall not be obligated to bargain collectively over any other subject during the life of this Agreement, even though such subjects or matters are not addressed herein, and may not have been within the knowledge or contemplation of either or both of the parties at the time they negotiated or signed this Agreement. Should matters arise during the term of this Agreement that are appropriate subjects of collective bargaining, they shall be addressed under circumstances where the City and the Lodge agree in writing to so amend the Agreement. Section 12.02 – Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto, and supersedes and replaces any and all obligations and/or agreements, whether written or oral, express or implied, between or concerning the parties and/or represented members of the City. No amendment, modification, or addition to this Agreement shall be effective unless it is reduced to writing and signed by both parties. Section 12.03 – Savings. If any article or section of this Agreement shall be held invalid by operation of law, the remainder of the Agreement shall not be affected thereby. The Parties shall enter into immediate collective bargaining for the purpose of arriving at a mutually satisfactory replacement for any article or section that has been held invalid. ARTICLE XIII. TERM OF AGREEMENT Section 13.01 – Effective Date. This Agreement shall become effective upon ratification by both parties, and shall remain in effect through October 31, 2025. At least 60 days prior to expiration of this Agreement, either party may notify the other that they wish to meet and confer in a good-faith attempt to reach agreement on the terms of the renewal or replacement of this Agreement. In the event no notice is given, this Agreement will automatically renew for repeated successive one-year periods. If notice is given, then the terms of this Agreement will remain in effect after the expiration date, until the parties either reach agreement on a renewal or replacement agreement, or until the parties reach a bargaining impasse. By signing below, the parties represent that this Agreement has been duly approved and ratified, and they agree to abide by its terms and conditions. In the event the City experiences a decline in annual gross revenue compared to the amount budgeted for the previous fiscal year as shown in the annual audit of the Ci ty, this Agreement may be terminated or modified following sixty (60) days written notice. At least thirty (30) days prior to the sixty (60) day written notice, the City agrees to notify the Lodge of this activity and agrees to meet and confer in a good-faith attempt to reach agreement on the terms of this Agreement or replacement of this Agreement, given the annual gross revenue decline. For purposes of this article, annual gross revenue shall be defined as that revenue exclusive of grants received by the City from all sources except City funds. Section 13.02 – Continuation beyond Term If this Agreement remains in effect after the expiration date, the monetary amounts for the final year of this Agreement set forth in Appendix A shall continue to increase by 2% annually, effective on the first day of the City’s fiscal year. It is the intent of this section that any individual employee who is not at the maximum cap of their respective classification range will receive a 2% increase in salary each year that this agreement continues beyond the initial term, subject to increases due to promotion. Carrie Tergin, Jeremy Bowman, Mayor President ______________________________ ______________________________ On Behalf of City of Jefferson On Behalf of Jefferson City Police Officer’s Association, Missouri Fraternal Order of Police Lodge #19 ______________________________ ______________________________ Date Date City of Jefferson Police Officer Pay Step Plan FY 2022/2023 2.50% Job Title Pay Step Annual Salary Recruit - Academy 0 Police Officer 1 $46,000.00 2 $47,150.00 3 $48,328.75 4 $49,536.97 5 $50,775.39 6 $52,044.78 7 $53,345.90 8 8 $54,679.54 9 9 $56,046.53 10 10 $57,447.70 11 11 $58,883.89 12 12 $60,355.99 13 13 $61,864.89 14 14 $63,411.51 15 15 $64,996.80 16 16 16 $66,621.72 17 17 17 $68,287.26 18 18 18 $69,994.44 Sergeant 19 19 $71,744.30 2-Step Advance 20 20 20 $73,537.91 21 21 21 $75,376.36 22 22 22 $77,260.77 23 23 23 $79,192.28 24 24 24 $81,172.09 Lieutenant 25 25 $83,201.39 3-Step Advance 26 26 $85,281.43 27 27 $87,413.46 28 28 $89,598.80 29 29 $91,838.77 30 30 $94,134.74 31 31 $96,488.11 32 32 $98,900.31 Captain 33 $101,372.82 2-Step Advance 34 $103,907.14 35 $106,504.82 BILL SUMMARY BILL NO: 2022-004 SPONSOR: Councilmember Schreiber SUBJECT: Establish Automatic Aid Agreements with Four (4) Fire Protection Districts DATE INTRODUCED: May 2, 2022 DEPARTMENT DIRECTOR(S): ___ -7"'::......:....::=----.:~~--=:::::::---+------ Staff Recommendation: Approve . Summary: This bill will establish automatic aid agreements with the Osage Fire Protection District, Holt's Summit Fire Protection District, Cole County Fire Protection District, and Regional West Fire Protection District. Origin of Request: Fire Department Department Responsible: Fire Department PERSON RESPONSIBLE: MATTHEW SCHOFIELD, Fire Chief Background Information: The Jefferson City Fire Department seeks to establish automatic aid agreements with four (4) mid-Missouri Fire Protection Districts directly adjoining the City of Jefferson. The attached agreements are identical, except for specifically-identified dual response areas delineated in each agreement. These agreements will require more frequent interactions between all involved agencies, resulting in stronger relationships as joint operational and communication protocols are developed. As an added benefit to citizens of the districts and City , the agreements will address short-term critical coverage gaps. Finally, all organizations benefit from additional on-scene resources that may be used for ISO credit. Fiscal Information: Implementation of these automatic aid agreements will result in minimal operational cost to the Jefferson City Fire Department. This will primarily be in the form of consumable fuel and wear and tear on equipment. BILL NO . 2022-004 SPONSORED BY Councilmember Schreiber ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , ESTABLISHING AUTOMATIC AID AGREEMENTS WITH FOUR (4) FIRE PROTECTION DISTRICTS . BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1. The Mayor and City Clerk are authorized to execute an automatic aid agreement substantially in the form set forth in Exhibit A with the Cole County Fire Protection District. Section ~. The Mayor and City Clerk are authorized to execute an automatic aid agreement substantially in the form set forth in Exhibit B with the Holts Summit Fire Protection District. Section ~. The Mayor and City Clerk are authorized to execute an automatic aid agreement substantially in the form set forth in Exhibit C with the Osage Fire Protection District. Section 1_. The Mayor and City Clerk are authorized to execute an automatic aid agreement substantially in the form set forth in Exhibit D with the Regional West Fire Protection District. Section ~. This Ordinance sha ll be in full force and effect from and after the date of its passage and approval. Passed : ---------------------Approved : __________________ __ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk ' ·.' AUTOMATIC AID AGREEMENT THIS AUTOMATIC AID AGREEMENT ("Agreement"), made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and the Cole County Fire Protection District, hereinafter referred to as "CCFPD". 1. DUAL RESPONSE AREA. 1.1 Dual Response Area -Geographic Limits. This Agreement shall only apply to structure fires in residential, commercial, recreational and rural properties ("Structure Fires") This Agreement applies to all Structure Fires received by Communications for addresses or occupancies within the areas of the City or CCFPD identified on the map attached hereto as Exhibit A. 1.2 Responsible Department Defined. For the purposes of this agreement, the Department which ordinarily has jurisdiction over the area of the incident will be referred to as the "Responsible Department" and the other Department will be referred to as the department providing aid. 1.3 Situations Where Aid is Provided. All calls for fire services to a Structure Fire within the defined automatic aid agreement area shall result in an automatic, simultaneous response from both fire departments pursuant to Section 2 of the Automatic Aid Agreement. To accomplish this, Communications shall simultaneously dispatch both Fire Departments. This automatic aid Agreement shall be in effect 24 hours a day, seven days a week. 1.4 No Reimbursement for Costs. No party in this Agreement shall be required to reimburse any other party for the cost of providing the services set forth in the Dual Response and/or Automatic Aid sections of this Agreement. Each party shall pay its own costs for responding to the Structure Fire as described is said sections of this Agreement. 2. AUTOMATIC AIDSTAFFED APPARATUS COMPANY RESPONSE. As part of this Agreement, the department providing aid will respond when available with a staffed engine company to all reported or confinned structure fires at locations within the areas of the Responsible Department set forth in section I above. The dispatch of the auto-aid staffed apparatus company will be made with the initial dispatch to the reported fire by Communications. 3. PERSONNEL AND EQUIPMENT. The Fire Chiefs of each Fire Department shall mutually establish a response plan regarding the deployment of personnel and equipment in responding to Structure Fires under this Agreement. In virtually all cases, responses will be consistent with the established protocols. Any other required personnel and/or equipment will be detennined by the Incident Commander in his or her sole discretion. If first arriving responders determine that they can handle the incident with their own available resources, then they shall return the still-responding units. 4. COMMAND AUTHORITY. 4. I Incident Command System. Both Departments will implement the Incident Command System. The first officer at the scene wiU be in command even if it is not their jurisdiction. The initial Incident Commander will remain in command until relieved by either one of his or her superior officers or an officer of the Responsible Jurisdiction. 4.2 Definition of Command. For the purposes of this agreement, the tenn 'Command' will include direction and control of all staffing and equipment committed to the incident. 4.3 Judicious Use of Personnel and Equipment. It shall be the responsibility of the Incident Commander to utilize the staffing and equipment from the jurisdiction providing aid only to the extent that is required to bring the emergency under control. 2 4.4 Order of Release. When practical, the staff and equipment from the department providing aid shall be the first released from the scene of the emergency. 5. REPORTS. The Responsible Department shall be responsible for completing all required reports, including but not limited to, reports mandated by local or state government. 6. COMPENSATION. All services provided by either Fire Department under this Agreement shall be perfonned without monetary compensation. The mutual advantages, protections, and services afforded by this Agreement are mutually agreed to be adequate compensation to both jurisdictions. 7. LIABILITYIINDEMNIFICATION. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of the perfonnance of this Agreement. Each party shall bear the liability and/or cost of damage to its equipment and the death of, or injury to, its personnel, whether the death, injury or damage occurs at an emergency within the described boundary. To the extent allowed by law, each department shall indemnify, defend and hold hannless all other parties to this agreement for damages, claims, demands, suits, judgments, costs and expenses arising from loss of or damage to private property and/or the death of or injury to private persons whether caused by either department responding within the parameters of this Agreement. Provided, however, nothing contained herein shall expand the immunity of a party granted to it by law. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of any negligent acts, conduct, instructions or commands given by the individual that assumes command (Incident Commander) at any Structure Fire. This provision shall not apply to any acts, conduct, instructions or commands given by an officer in the capacity of Incident Commander, which are later detennined at any time to have been grossly negligent, willful, wanton or reckless. 8. AGREEMENT NOT FOR BENEFIT OF TIDRD PARTIES. This Agreement shall not be construed as or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with this Agreement by either party hereto shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the jurisdiction which are situated within the respective jurisdictions defined herein. 9. TERM. This Agreement shall commence upon execution of this Agreement by both parties, and shall remain in full force and effect unless terminated as provided herein. This Agreement may be terminated without cause by either Department upon written notice oftennination given to the other party at least thirty (30) days in advance of the effective date of tennination. Notice of termination shall be personally served or mailed, postage prepaid to the address designated beneath the signature of the parties hereto; or to such other address as may be designated by written notice. -',-.... ' ... ' ' ' ,, ·' 10. AMENDMENTS TO AGREEMENT. I 0. I This Agreement contains a ll of the terms and conditions agreed to between the parties. Except as o th erwise specified, this Agreement shall not be amended or altered without the written consent of the parties. I 0.2 Any suc h amend ments shall be mutually agreed upon and require the written consent of the governing bodies of the parties. 11. EXCLUSIONS. 3 Any requests for a id not covered in this Automatic Aid Agreement sha ll be handled und er the day-to-day Mutua l Aid Agreement. 12. PRIOR AGREEMENTS. This Agreement supersedes any ot her previous Agreements , either written or verba l, that may have existed to define the response of the two fire departme nt s in this area. CITY OF JEFFERSON, MISSOURI Carrie Tergin , Mayor Date:. ___ _ C h ief ATTEST: City Clerk APPROVED AS TO FORM: c~ COLE COUNTY FIRE PROTECTION DISTRICT Pres id er /Mayor Date: ---- <( .... ·-.c .t: >< w ..... j" ~· .. I ... .... .. ..... I ·, ; ... ··~ .. :········ ·~.,. ,J •• -- '; ,. • • -· ... J 't , .. ~·· .... ' ,, ! ! ..,,. '\, :~ \ : -~, ..... ·. ,li :f • • ~ ... J.i .. ~ l ~· 1·, .. ~ }~\ ·~ ;. ........ ~ · .. . ........... "~ ... . .•· ·- .... ,,,., ... : ' > Q) ~ ... H r • .. ~' -l .... ;J ll ,_ .... > .~ u c:: 0 lJ') '- Q) ~ Q) -, 0 .j-1 0 0.... LL D > .j-1 c:: :::l 0 u .j-1 Q) c:: 0 Q) u E > .j-1 ..0 '-ru "0 0. <( Q) 0 0 .j-1 Q) :::l .._ <t ·-LL . .. ! 0 .j-1 .j-1 c:: Q) E .j-1 '-ro 0. Q) 0 Q) .._ ·-LL ~D lJ') .._ £ 0 0.... Q) LL -, > > .j-1 ..0 c:: "0 :::l 0 <t u 0 Q) .j-1 :::l 0 <t u !! ''" ... H \ 3 f i l I ~ .... '· ' , . ' AUTOMATIC AID AGREEMENT THIS AUTOMATIC AID AGREEMENT ("Agreement"), made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and the Holts Summit Fire Protection District, hereinafter referred to as "HSFPD". 1. DUAL RESPONSE AREA. 1.1 Dual Response Area -Geographic Limits. This Agreement shall only apply to structure fires in residential, commercial, recreational and rural properties ("Structure Fires") This Agreement applies to all Structure Fires received by Communications for addresses or occupancies within the areas of the City or HSFPD identified on the map attached hereto as Exhibit A. 1.2 Responsible Department Defined. For the purposes of this agreement, the Department which ordinarily has jurisdiction over the area of the incident will be referred to as the "Responsible Department" and the other Department will be referred to as the department providing aid. 1.3 Situations Where Aid is Provided. All calls for fire services to a Structure Fire within the defined automatic aid agreement area shall result in an automatic, simultaneous response from both fire departments pursuant to Section 2 of the Automatic Aid Agreement. To accomplish this, Communications shall simultaneously dispatch both Fire Departments. This automatic aid Agreement shall be in effect 24 hours a day, seven days a week. 1.4 No Reimbursement for Costs. No party in this Agreement shall be required to reimburse any other party for the cost of providing the services set forth in the Dual Response and/or Automatic Aid sections of this Agreement. Each party shall pay its own costs for responding to the Structure Fire as described is said sections of this Agreement. 2. AUTOMATIC AIDSTAFFED APPARATUS COMPANY RESPONSE. As part of this Agreement, the department providing aid will respond when available with a staffed engine company to all reported or confirmed structure fires at locations within the areas of the Responsible Department set forth in section 1 above. The dispatch of the auto-aid staffed apparatus company will be made with the initial dispatch to the reported fire by Communications. 3. PERSONNEL AND EQUIPMENT. The Fire Chiefs of each Fire Department shall mutually establish a response plan regarding the deployment of personnel and equipment in responding to Structure Fires under this Agreement. In virtually all cases, responses will be consistent with the established protocols. Any other required personnel and/or equipment will be determined by the Incident Commander in his or her sole discretion. If first arriving responders determine that they can handle the incident with their own available resources, then they shall return the still-responding units. 4. COMMAND AUTHORITY. 4.1 Incident Command System. Both Departments will implement the Incident Command System. The first officer at the scene will be in command even if it is not their jurisdiction. The initial Incident Commander will remain in command until relieved by either one of his or her superior officers or an officer of the Responsible Jurisdiction. 4.2 Definition of Command. For the purposes of this agreement, the term 'Command' will include direction and control of all staffing and equipment committed to the incident. 4.3 Judicious Use of Personnel and Equipment. It shall be the responsibility of the Incident Commander to utilize the staffing and equipment from the jurisdiction providing aid only to the extent that is required to bring the emergency under control. 2 4.4 Order of Release. When practical, the staff and equipment from the department providing aid shall be the first released from the scene of the emergency. 5. REPORTS. The Responsible Department shall be responsible for completing all required reports, including but not limited to, reports mandated by local or state government. 6. COMPENSATION. All services provided by either Fire Department under this Agreement shall be performed without monetary compensation. The mutual advantages, protections, and services afforded by this Agreement are mutually agreed to be adequate compensation to both jurisdictions. 7. LIABILITY/INDEMNIFICATION. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of the performance of this Agreement. Each party shall bear the liability and/or cost of damage to its equipment and the death of, or injury to, its personnel, whether the death, injury or damage occurs at an emergency within the described boundary. To the extent allowed by law, each department shall indemnify, defend and hold harmless all other parties to this agreement for damages, claims, demands, suits, judgments, costs and expenses arising from loss of or damage to private property and/or the death of or injury to private persons whether caused by either department responding within the parameters of this Agreement. Provided, however, nothing contained herein shall expand the immunity of a party granted to it by law. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of any negligent acts, conduct, instructions or commands given by the individual that assumes command (Incident Commander) at any Structure Fire. This provision shall not apply to any acts, conduct, instructions or commands given by an officer in the capacity of Incident Commander, which are later determined at any time to have been grossly negligent, willful, wanton or reckless. 8. AGREEMENT NOT FOR BENEFIT OF THIRD PARTIES. This Agreement shall not be construed as or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with this Agreement by either party hereto shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the jurisdiction which are situated within the respective jurisdictions defined herein. 9. TERM. This Agreement shall commence upon execution of this Agreement by both parties, and shall remain in full force and effect unless terminated as provided herein. This Agreement may be terminated without cause by either Department upon written notice of termination given to the other party at least thirty (30) days in advance of the effective date of termination. Notice of termination shall be personally served or mailed, postage prepaid to the address designated beneath the signature of the parties hereto; or to such other address as may be designated by written notice. ' ' ' ' 10. AMENDMENTS TO AGREEMENT. I 0.1 This Agreement contains all of th e term s and conditions agreed to between the parti es . Except as o th erw ise spcc ili ed, thi s Agreemen t shal l no t be amend ed o r a ltered without th e writt en co nse nt of th e parties. I 0.2 Any s uch amendments shall be mutual ly ag reed up on and req uire the written co nse nt of th e gove rnin g bodi es or th e parties. 11. EXCLUSIONS. 3 Any reque sts for a id not covered in th is Auto mati c /\id Agreeme nt shal l be han dl ed und er the day-to -day Mutua l Aid Agreement. 12. PRIOR AGREEMENTS. This Ag ree ment s up erse des any other previou s Ag ree ments, e ith er written or verbal, that may have existed to de fine the re s ponse of th e two fire depa~iment s in thi s area. CITY OF JEFFERSON, MJSSOURI Ca rrie Tergin , Mayo r Date: ---- Chi ef ATTEST: C it y Cler k APPR OVED AS TO f-ORM: Key: AutoAid by City of Jefferson To Holts SummitFPD 0 AutoAid by Holts Summit FPD to City of Jefferson [ l JCfD HSEPO Exhibit A .... c.oa ••• NAitH'IHICHT "'' AUTOMATIC AID AGREEMENT TIDS AUTOMATIC AID AGREEMENT ("Agreement"), made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and the Osage Fire Protection District, hereinafter referred to as "OFPD". 1. DUAL RESPONSE AREA. 1.1 Dual Response Area-Geographic Limits. This Agreement shall only apply to structure fires in residential, commercial, recreational and rural properties ("Structure Fires") This Agreement applies to all Structure Fires received by Communications for addresses or occupancies within the areas of the City or OFPD identified on the map attached hereto as Exhibit A. 1.2 Responsible Department Defined. For the purposes of this agreement, the Department which ordinarily has jurisdiction over the area of the incident will be referred to as the "Responsible Department" and the other Department will be referred to as the department providing aid. 1.3 Situations Where Aid is Provided. All calls for fire services to a Structure Fire within the defined automatic aid agreement area shall result in an automatic, simultaneous response from both fire departments pursuant to Section 2 of the Automatic Aid Agreement. To accomplish this, Communications shall simultaneously dispatch both Fire Departments. This automatic aid Agreement shall be in effect 24 hours a day, seven days a week. 1.4 No Reimbursement for Costs. No party in this Agreement shall be required to reimburse any other party for the cost of providing the services set forth in the Dual Response and/or Automatic Aid sections of this Agreement. Each party shall pay its own costs for responding to the Structure Fire as described is said sections of this Agreement. 2. AUTOMATIC AIDSTAFFED APPARATUS COMPANY RESPONSE. As part of this Agreement, the department providing aid will respond when available with a staffed engine company to all reported or confirmed structure fires at locations within the areas of the Responsible Department set forth in section I above. The dispatch of the auto-aid staffed apparatus company will be made with the initial dispatch to the reported fire by Communications. 3. PERSONNEL AND EQUIPMENT. The Fire Chiefs of each Fire Department shall mutually establish a response plan regarding the deployment of personnel and equipment in responding to Structure Fires under this Agreement. In virtually all cases, responses will be consistent with the established protocols. Any other required personnel and/or equipment will be determined by the Incident Commander in his or her sole discretion. If first arriving responders determine that they can handle the incident with their own available resources, then they shall return the still-responding units. 4. COMMAND AUTHORITY. 4.1 Incident Command System. Both Departments will implement the Incident Command System. The first officer at the scene will be in command even if it is not their jurisdiction. The initial Incident Commander will remain in command until relieved by either one of his or her superior officers or an officer of the Responsible Jurisdiction. 4.2 Definition of Command. For the purposes of this agreement, the term 'Command' will include direction and control of all staffing and equipment committed to the incident. 4.3 Judicious Use of Personnel and Equipment. It shall be the responsibility of the Incident Commander to utilize the staffing and equipment from the jurisdiction providing aid only to the extent that is required to bring the emergency under control. 2 4.4 Order of Release. When practical, the staff and equipment from the department providing aid shall be the first released from the scene of the emergency. 5. REPORTS. The Responsible Department shall be responsible for completing all required reports, including but not limited to, reports mandated by local or state government. 6. COMPENSATION. All services provided by either Fire Department under this Agreement shall be performed without monetary compensation. The mutual advantages, protections, and services afforded by this Agreement are mutually agreed to be adequate compensation to both jurisdictions. 7. LIABILITYIINDEMNIFICATION. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of the performance of this Agreement. Each party shall bear the liability and/or cost of damage to its equipment and the death of, or injury to, its personnel, whether the death, injury or damage occurs at an emergency within the described boundary. To the extent allowed by law, each department shall indemnify, defend and hold hannless all other parties to this agreement for damages, claims, demands, suits, judgments, costs and expenses arising from loss of or damage to private property and/or the death of or injury to private persons whether caused by either department responding within the parameters of this Agreement. Provided, however, nothing contained herein shall expand the immunity of a party granted to it by law. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of any negligent acts, conduct, instructions or commands given by the individual that assumes command (Incident Commander) at any Structure Fire. This provision shall not apply to any acts, conduct, instructions or commands given by an officer in the capacity of Incident Commander, which are later determined at any time to have been grossly negligent, willful, wanton or reckless. 8. AGREEMENT NOT FOR BENEFIT OF THIRD PARTIES. This Agreement shall not be construed as or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with this Agreement by either party hereto shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the jurisdiction which are situated within the respective jurisdictions defined herein. 9. TERM. This Agreement shall commence upon execution of this Agreement by both parties, and shall remain in full force and effect unless terminated as provided herein. This Agreement may be terminated without cause by either Department upon written notice of termination given to the other party at least thirty (30) days in advance of the effective date of termination. Notice of termination shall be personally served or mailed, postage prepaid to the address designated beneath the signature of the parties hereto; or to such other address as may be designated by written notice. ,• ... 10. AM ENDMENTS TO AGREEMENT. 10 .1 Thi s Agreem ent co nt ai ns a ll o f the term s a nd co nditio ns agreed to between the pa rti es. Except as o therw ise s pec ified , thi s Ag reeme nt s ha ll n o t b e amended o r a lte red w ith o ut the w ritte n co nsent o r th e parties. 1 0.2 A n y suc h am end me nts s ha ll be mutua ll y agreed upo n a nd requir e th e w ritten consent o f the governing bodi es of th e pa r t ies. 11. EXCLUSIONS . 3 Any requ es ts fo r aid not co ve red in thi s Aut omat ic Aid Ag ree ment shall be handl ed under th e day-to-d ay Mutu a l Aid Agree ment. 12. PRIOR AGREEMENTS. Thi s Agree me nt sup erse des any oth er prev io us Ag ree ment s, eith er writte n or ve rb al, th at may have ex isted to d efin e th e res pon se of th e two fir e d epartm e nt s in thi s area . CITY OF JE FFERSON, MISSOURI OSAGE FIRE PROTECTION DISTRICT Ca rri e Te rgin , Mayo r Date: ___ _ Chi e f ATTES T : C ity C lerk APP ROVED AS TO FO RM: City rn ey ~ 1\ ,. 1 • Key- AutoAid By Osage FPD to Jeff erson City Fi r e Department D AutoAid by Jefferson City Fire Department to Osage FPD D .. - l~(· ...... ·,.,, ~''"• '~-~· , . '• .... ·:...• ~'~~ :·· '• •. ¥; .• :-r, r '••4, "J .... \ ...... .. .:... '· ·.'~ /'/ r • !';· ~· .... '" 'f-... ,.:"' • .. ••• , 1 . -·~ ,l,~: .. ··.~.:: .. , / ~.: .. :~.'. l~· .. · ("-'1-, •4,.. . ' • tv . "' • • , .. '\ :.. ..· ........ :\ . ~~ :.. . .. ~-··· .,.~ / L------------------~-~·-..=:.:-,-;: . .,::-.--=--.-;:,'f"·-;-:~*" •• ·~ •,, ·• ... ·: l·· .... ·-tt. ·;':'.: ... \ ·-.: 'I •• ....... .t" ~. ··, '· , _.Ail... • .... "•. ~ : : ~ ' : "',. ~ r II • C.. • fl.-of • t • • _ ~ • w '"W .. ~ cc .. \ ... ~ .... ,..... ',-•• 't" ., -.. ,,. -:-!, ·t1.··· f ...... ,. .. ; ~ OTYOF ft,: ... f .. ~,~ ... Ot~ ..... : ·~ ........... ~ l" .... i .,: ~~~ ... I.. '· JfFFERSON w.•n • .. ·.. • ... ..· ..... ~~.·-z~ ........a· •'-·.'· • ,+' .•' ""'"' ,....,. ·t .,..... • •, ,._,, ~· tt.,.: • •.•• ~ • / .. • "'-"'-•,, ~: ··-·\-.... •I! •• 4, ..... ~ i: ·-;·-· ;: .... • ·, I .... , •. ""' / ~·.· Ul ~c.a, ,;,., -; 1 \ '•"";; ... -... .. ,,..,. -.... \. • ... \~ f / '•n.,\_: £ .' \. -: \ -~ ~·-~~ .• • • ._,\. \.,,..,\. ! .,lt .. "·-, .,, ... .\ ·~=·: ":.: .:::.:· : . ''.\. :. l ..... t !!~ ..... ' I, ·,. . i • : : l • '· .. l ... ~ ··~ .... J i \ ,, t! • .... , .· ·~\ ·~ ~ ~. ~.~ : ... J .. · ·-;. ...... , ~,---: ...... ~. '•" .~ .......... . '• 1 • i • : , . ... -' ·' '\ .,., ,.., "" t ~ • 4 Exhibit A •• ··;;., aJJ;f .. t ...... ..... ,-!>1 ,.,._,.,"1-" ' •\..;,,"""'~ '~~ "'-;·;~--· . . . ; ., '- ........ . .:" ... ! ·-, ...... .-.9"•1<'' ··, i ·' ' ,· ·' AUTOMATIC AID AGREEMENT THIS AUTOMATIC AID AGREEMENT ("Agreement"), made and entered into the date last executed by_ a pa~ as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Mtssoun, hereinafter referred to as "City", and the Regional West Fire Protection District, hereinafter referred to as "RWFPD". 1. DUAL RESPONSE AREA. 1.1 Dual Response Area -Geographic Limits. This Agreement shall only apply to structure fires in residential, commercial, recreational and rural properties ("Structure Fires") This Agreement applies to all Structure Fires received by Communications for addresses or occupancies within the areas of the City or R WFPD identified on the map attached hereto as Exhibit A. 1.2 Responsible Department Defined. For the purposes of this agreement, the Department which ordinarily has jurisdiction over the area of the incident will be referred to as the "Responsible Department" and the other Department will be referred to as the department providing aid. 1.3 Situations Where Aid is Provided. All calls for fire services to a Structure Fire within the defined automatic aid agreement area shall result in an automatic, simultaneous response from both fire departments pursuant to Section 2 of the Automatic Aid Agreement. To accomplish this, Communications shall simultaneously dispatch both Fire Departments. This automatic aid Agreement shall be in effect 24 hours a day, seven days a week. 1.4 No Reimbursement for Costs. No party in this Agreement shall be required to reimburse any other party for the cost of providing the services set forth in the Dual Response and/or Automatic Aid sections of this Agreement. Each party shall pay its own costs for responding to the Structure Fire as described is said sections of this Agreement. 2. AUTOMATIC AIDSTAFFED APPARATUS COMPANY RESPONSE. As part of this Agreement, the department providing aid will respond when available with a staffed engine company to all reported or confinned structure fires at locations within the areas of the Responsible Department set forth in section I above. The dispatch of the auto-aid staffed apparatus company will be made with the initial dispatch to the reported fire by Communications. 3. PERSONNEL AND EQUIPMENT. The Fire Chiefs of each Fire Department shall mutually establish a response plan regarding the deployment of personnel and equipment in responding to Structure Fires under this Agreement. In virtually all cases, responses will be consistent with the established protocols. Any other required personnel and/or equipment will be detennined by the Incident Commander in his or her sole discretion. If first arriving responders determine that they can handle the incident with their own available resources, then they shall return the stili-responding units. 4. COMMAND AUTHORITY. 4.1 Incident Command System. Both Departments will implement the Incident Command System. The first officer at the scene will be in command even if it is not their jurisdiction. The initial Incident Commander will remain in command until relieved by either one of his or her superior officers or an officer of the Responsible Jurisdiction. 4.2 Definition of Command. For the purposes of this agreement, the tenn 'Command' will include direction and control of all staffing and equipment committed to the incident. 4.3 Judicious Use of Personnel and Equipment. It shall be the responsibility of the Incident Commander to utilize the staffing and equipment from the jurisdiction providing aid only to the extent that is required to bring the emergency under control. 2 4.4 Order of Release. When practical, the staff and equipment from the department providing aid shall be the first released from the scene of the emergency. 5. REPORTS. The Responsible Department shall be responsible for completing all required reports, including but not limited to, reports mandated by local or state government. 6. COMPENSATION. All services provided by either Fire Department under this Agreement shall be performed without monetary compensation. The mutual advantages, protections, and services afforded by this Agreement are mutually agreed to be adequate compensation to both jurisdictions. 7. LIABILITYIINDE:MNIFICATION. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of the performance of this Agreement. Each party shall bear the liability and/or cost of damage to its equipment and the death of, or injwy to, its personnel, whether the death, injury or damage occurs at an emergency within the described boundary. To the extent allowed by law, each department shall indemnify, defend and hold harmless all other parties to this agreement for damages, claims, demands, suits, judgments, costs and expenses arising from loss of or damage to private property and/or the death of or injury to private persons whether caused by either department responding within the parameters of this Agreement. Provided, however, nothing contained herein shall expand the immunity of a party granted to it by law. Each party waives all claims against the other party for compensation for any property loss or damage, and/or personal injury or death occurring as a consequence of any negligent acts, conduct, instructions or commands given by the individual that assumes command (Incident Commander) at any Structure Fire. This provision shall not apply to any acts, conduct, instructions or commands given by an officer in the capacity of Incident Commander, which are later detennined at any time to have been grossly negligent, willful, wanton or reckless. 8. AGREEMENT NOT FOR BENEFIT OF THIRD PARTIES. This Agreement shall not be construed as or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with this Agreement by either party hereto shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the jurisdiction which are situated within the respective jurisdictions defined herein. 9. TERM. This Agreement shall commence upon execution of this Agreement by both parties, and shall remain in full force and effect unless tenninated as provided herein. This Agreement may be terminated without cause by either Department upon written notice of termination given to the other party at least thirty (30) days in advance of the effective date of termination. Notice of termination shall be personally served or mailed, postage prepaid to the address designated beneath the signature of the parties hereto; or to such other address as may be designated by written notice. '• ' ... '' . ,, 10. AMENDMENTS TO AGREEMENT. I 0.1 This Agree ment contains a ll of th e te rms and conditions agreed to between th e part ies. Except as otherwise spe c ified , thi s Agreement sha ll not be amended or a lte red without th e wri tt e n co nse nt of th e parties. I 0.2 Any s uch amendm ents shall be mut uall y agreed up o n and require th e wr itt en co nsent of the gov e rning bodi es of th e parties. 11. EXCLUSIONS. 3 Any requ es ts fo r aid not covered in thi s Auto mati c Aid Ag ree ment shall be handl ed under the da y-to-d ay Mutu a l Aid Agree ment. 12. PRIOR AGREEMENTS. T hi s Agree ment sup erse des any o th er prev io us Ag reem ent s, eith er wrin en or ve rb al, th at may have existed to defi ne the re s po nse of th e two fire de pa rtm ents in thi s area. REGIONAL WEST FIRE PROTECTION CITY OF JEFFERSON, MJSSOUIU DIS RICT Carrie Te rgin , Mayo r Date: ___ _ Po~si~·~r.r; Date: I Z '2.. t/Jc&L C hi ef Chi ef I ATTEST: City C le rk A PPRO VED AS TO FORM : <( .c ..c >< w > Q) :::..::: .... ··. c 0 Vl ...... ~ Q) 0 +-' +-' c Q) E +-' ...... ru 0.. .8 Q) jD io +-' -c ~ Q) .Q E tlOt OJ ru a:: 0.. >OJ ..oO -o Q) ~ ...... 0 +-' LL > +-' ::::1 <(U c ~ 0 ...... 0... ~~ Q) Vl Q) > ..0 s -o ru <( c 0 .Q +-' tlO ::::1 Q) <(a:: ..... ... ··. ; .. ...... , :. 'l .. ". ~/ I ; ~': Pif • ,,., ...... ~ .... , .. ·, ··~ i I!! I ; \ _) .... , I\··· .. . .... i .. ' .... :, \ . .•. ~ ..... ': ..... ··' 0 -'· ·~·· .. ' .......... \ -··::. \ '\ ....... t . ' .......... /i ....... ......... u •.... .; ' .... ,,. i r' .•.. i 1 . / ...... . ··. ,., j : .. "-••·., I . ·~ f' \ ......... '· ...... :r·· !' -· \ · .. ·-· .. ! n• I c···· •. •· \ ;' 1\ i ... . ~\. ·· . ' .. ... _, ... · !i '·· ., / •' \ . ' ... : ... · .. ·· .. ..• ... \ , ... ! f f ; .... : \ ~ : i • ... # 1 ~ • .. ·· ..... , .. ..... " > i ......... Ct ~. l -~ . ~-· ~ !i: J ~ ; ) ~... ~······" \ • Ji .. .i : J : if J,, •• • . ' ! i : ::.· \ t ./ ! 1"': .. ;":.::· ...... -,.. .. , ... . j ..... . J .•. , •• i i ·:;--: \ a ·--;. l ... .. l ~ .... <i. • ••• : .. : i .... ~ .. . .... : i ...... ... .. ........... ,., . ... .: ··~ .. ~ .:.~·: .... ·~ \ \ U0\4;h ,: ·-···· BILL SUMMARY BILL NO: 2022-006 SPONSOR: Councilmember Fitzwater SUBJECT: Authorizing the Mayor and City Clerk to Execute a Professional Services Agreement in the Amount of $125,000 with Crafton Tull for the Capital Area Active Transportation Plan , Formerly Known as the Capital Area Pedestrian & Bicycle Plan DATE INTRODUCED: May 2 , 2022 DEPARTMENT DIRECTOR:~~~~~~~~~~~--------------- Staff Recommendation: Approve . Summary: The agreement is a standard professional services contract. A scope of services will govern the consulting work. Origin of Request: Capital Area MPO I Department of Planning and Protective Services Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS I Eric Barron Background Information : Crafton Tull is recommended as the consultant for the Capital Area Active Transportation Plan . The plan is a combined update of the Capital Area Pedestrian & Bicycle Plan (20 16), the Jefferson City Sidewalk Plan (20 1 0), the Jefferson City Area Greenway Master Plan (2007), the and the Holts Summit Bicycle, Pedestrian, and Transit Plan (2014). Consulting services would include the following: • Evaluation of existing conditions • Development of a robust public and stakeholder involvement campaign • Analysis of existing plans • Development of a comprehensive set of strategies to ensure better options for walking, biking, and transit • A prioritized list of infrastructure improvements • Recommendations for new policies , processes, and best practices Upon completion , the f inal plan may be adopted by participating jurisdiction in the CAMPO planning area . This project is included in the FY22 and FY23 CAMPO Unified Planning Work Programs and budgets . City Council approved a budget adjustment in January 2022 to accommodate the execution of this project. The project will begin immediately upon approval. Consultant Selection. The consultant selection process was conducted in accordance with the City’s procurement rules. The consultant selection committee, appointed by the CAMPO Board of Directors consisted of Hannah Thomas, Holts Summit City Administrator, Todd Spalding, JC Parks Director, Eric Landwehr, Cole County Public Works Director; and City Staff members, Sonny Sanders, Director of Planning and Protective Services, and David Bange, City Engineer. The committee reviewed qualifications and expressions of interest from six firms. The committee selected Crafton Tull as the most qualified firm. Fiscal Information: The fee negotiated for this contract is not to exceed $125,000. The Missouri Highways and Transportation Commission will provide 80% grant funding for this contract, as part of the Consolidated Planning Grant Agreement with the Capital Area MPO and City of Jefferson. This project was included in the FY22 and FY23 unified planning work programs and budgets. The contribution from the City of Jefferson will be $0. JC Parks will provide the $25,000 local match requirement. BILL NO. 2022-006 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CRAFTON TULL FOR THE CAPITAL AREA ACTIVE TRANSPORTATION PLAN , FORMERLY KNOWN AS THE CAPITAL AREA PEDESTRIAN & BICYCLE PLAN. WHEREAS , Crafton Tull has been selected as the firm best qualified to provide professional services related to the update and development of the Capital Area Active Transportation Plan . NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. Crafton Tull is hereby approved as the best qualified firm to provide professional services and its proposal is hereby accepted. Section f.. The Mayor and City Clerk are hereby aut hori zed to execute an agreement with Crafton Tull . Section ~· Th e agreement sha ll be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 1. This Ordinance shall be in full force and effect from and after th e date of its passage and approval. Passed : __________ _ Approved : _______ _ Presiding Officer Mayor Carrie Tergin ATIEST: APPROVED AS TO FORM : City Clerk City FINANC E DEPA R TMENT PURC H ASING D IVISIO N SUBJECT: Bid RFSQ4016-CAMPO Pedestrian Bicycle P lan Pub lic Works -Opened February 15 , 2022 RECOMMENDATION: Staff recommends the award of the request for quali ficat ions RFSQ40 16 for th e CAMPO Pedestrian Bicycle Pan to Cr afton T ull of Rogers, Arkansas . T hi s bid was evaluated by a committee appointed by t he CAMPO Board of Directors consis tin g of City s taff, Cole County Commi ss ion members, a nd City of Ho lts Summit staff and was awarded to the mo st qualified vendor. The contract amount is for a not-to - exceed amount of$125 ,000.00. BIDS RECEIVED: Crafton Tull , Rogers , AR Lochmueller Group, St Louis, MO DG2 Design, Eurka, MO SWT Design, StLouis, MO CBB Transportation Engineers and Planners, St Loui s, MO CFS Engineers, Jefferson City, MO Thi s bid was posted on Bonfire. Bid notifica tions were sent to 1,599 vendors of which 11 were recommended vendors by the Department. F ISCAL NOTE: Expended or Account Number De scription FY 2022 Encumber ed Bid Amount Bal ance Budget Amount Profess io na l Service s- Planning and Protective 10-522-522020 Services $108,000.00 $8,000.00 $100,000.00 $0.00 Gr eenway Acq uisit io n and Deve lopme nt, Parks 21-990-574003 Funds $2 5,000.00 $0 $25,000.00 $0.00 Bid Total $125,000.00 ATTACHMENTS -SUPPORTING DOCUMENTATION RFSQ4016-01/22-Request for Qualifications-CAMPO Pedestrian Bicycle Plan Scoring Summary Active Submissions i . : I l I 'E . dT h. l r · P R d f T t 1 , xpenence an ec mea , C .t d C b Tty ; ast ecor o : o a ; apac1 y an apa 1 1 . ; ; Competence ! ! Performance ! . i ! --------. -·--·---'---------------------!----------·----------+-------------------- Supplier /1 00 pts ! I 35 pts ; I 30 pts ! I 35 pts Crafton Tull 95 Lochmueller Group 88 DG2 Design 84 SWT Design 83 CBS Transportation 81 Engineers + Planners CFS Engineers 80 34 29 33 28 28 26 27 25 25 25 27 25 Generated on Apr 25. 2022 9:53 AM COT -Leigh Ann Corrigan Page 1 of 2 32 27 30 31 31 28 Corrigan, Leigh Ann From: Sent: To: Cc: Subject: Leigh Ann, Bange, David Monday, March 7, 2022 12:02 PM Corrigan, Leigh Ann Vaughan, Craig; Williams, Katrina Consultant selection for the Pedestrian and Bicycle Plan The selection committee met again today and as a group evaluated and ranked the responses that we received from the Pedestrian and Bicycle RFQ. It was the conscientious of the committee that we enter the scores as a group rather than individually. To that end I have entered the scores into Bonfire under my name. At this time we would like to move forward with contacting Crafton Tull and beginning the process of defining the scope and fee. Please let me know if you have any questions. Thanks. David Bange, P.E. City Engineer City of Jefferson 320 E. McCarty Street Jefferson City, MO 65101 Phone(573)634-6433 1 CITY OF JEFFERSON CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as “City”, and Crafton, Tull & Associates, Inc., hereinafter referred to as “Contractor”. WITNESSETH: THAT WHEREAS, the City desires to engage the Contractor to render certain services for the Update of the Capital Area Pedestrian & Bicycle Plan (Active Transportation Plan) for the Capital Area Metropolitan Planning Organization (CAMPO) , hereinafter described in Exhibit A. WHEREAS, Contractor has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Contractor for the performance of services by the Contractor. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Contractor as follows: 1. Scope of Services. Contractor agrees to provide all supervision, labor, tools, equipment, materials and supplies for the Update of the Capital Area Pedestrian & Bicycle Plan (Active Transportation Plan), as set forth in Exhibit A. In the event of a conflict between this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail. 2. Payment. The City hereby agrees to pay Contractor for the work done pursuant to this contract and in accordance with the attached Exhibit C. Contractor's standard hourly rates are attached as Exhibit B. Contractor shall prepare invoices in accordance with its standard invoicing practices and submit the invoices to the City on a monthly basis. Invoices are due and payable upon receipt. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. No change in compensation shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. The total amount for services rendered under this contract shall not exceed One Hundred Twenty-Five Thousand Dollars ($125,000). 3. Term. This contract shall commence on the date last executed by a party as indicated below. The Contractor shall substantially complete the project, as set forth in Exhibit A, by eighteen (18) months from the Notice to Proceed. 4. Additional Services. The City may add to Contractor services or delete therefrom activities of a similar nature to those set forth in Exhibit A. The Contractor shall undertake such changed activities only upon the direction and duly authorized Amendment to this Agreement by the City. All such directives and changes shall be in written form and approved by the City and shall be accepted and countersigned by the Contractor or its agreed representatives. 5. Personnel to be Provided. The Contractor represents that Contractor has or will secure at its expense all personnel required to perform the services called for under this contract by the Contractor. Such personnel shall not be employees of or 2 have any contractual relationship with the City except as employees of the Contractor. All of the services required hereunder will be performed by the Contractor or under the Contractor’s direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted except as provided in Exhibit A without the written approval of the City. 6. Contractor’s Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 7. Independent Contractor. The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor or any of its employees as agents or employees of the City. 8. Benefits not Available. The Contractor shall not be entitled to any of the benefits established for the employees of the City and shall not be covered by the Workmen’s Compensation Program of the City. 9. Nondiscrimination. The Contractor agrees in the performance of the contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 10. Illegal Immigration. Prior to commencement of the work: a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. c. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall provide proof of citizenship or lawful presence of the owner. 11. Notice to Proceed. The services of the Contractor shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A. 12. Termination. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the 3 effective day of such termination. The City reserves the right to terminate this contract for convenience by giving at least fourteen (14) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City, provide Contractor shall be entitled to payment for all work completed by Contractor through the date of termination. The Contractor may with cause terminate this contract upon 30 days prior written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor. 13. Waiver of Breach. Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 14. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney’s fees, expenses and costs. 15. Severability. If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Assignment. The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee. 17. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable for the accuracy of the information furnished by the City. 18. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Contractor under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Contractor without prior written approval of the City. 19. Indemnity. 4 To the fullest extent permitted by law, the Contractor will defend (except for occurrences related to professional liability), indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including reasonable attorneys’ fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 20. Insurance. Contractor shall provide, at its sole expense, and maintain during the term of this agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than “A,” that shall protect the Contractor, the City, and the City’s officials, officers, and employees from claims which may arise from operations under this agreement, whether such operations are by the Contractor, its officers, directors, employees and agents, or any subcontractors of Contractor. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Contractor operations, products, services or use of automobiles, at a limit of $1,000,000 Each Occurrence, $2,000,000 General Aggregate with a $10,000,000 umbrella policy on the Commercial General Liability insurance; provided that nothing herein shall be deemed a waiver of the City’s sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured on the Commercial General Liability and Automobile Liability policy and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this section, or not renewed without 30 days advance written notice of such event being given to the City. Contractor shall provide Professional Liability insurance at limits of $5,000,000 per claim and $5,000,000 aggregate. 21. Documents. Reproducible copies of tracings and maps prepared or obtained under the terms of this contract shall be delivered upon request to and become the property of the City upon termination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and delivering same. 22. Books and Records. The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with this contract, and shall make such materials available at their respective offices at all reasonable times during the contract and for a period of three (3) years following completion of the contract. 23. Nonsolicitation. The Contractor warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the 5 City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee. 24. Delays. That the Contractor shall not be liable for delays resulting from causes beyond the reasonable control of the Contractor; that the Contractor has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Contractor be liable for indirect or consequential damages. 25. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whosoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 26. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney’s fees and expenses incurred in such action. 27. Federal Funds. The City of Jefferson is a recipient of federal grant funds. Therefore, the grant requirements in Exhibit D shall be fully considered in preparing responses and performing work under any resulting award. 28. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: If to the Contractor: City of Jefferson Crafton Tull Department of Law Attn: Julie Luther Kelso, AICP, ASLA 320 East McCarty Street 10825 Financial Centre Parkway, Ste 300 Jefferson City, Missouri, 65101 Little Rock, AR 72211-3554 CITY OF JEFFERSON, MISSOURI Ca r r ie Tergin, Mayo r Date: ---- ATTEST: City C lerk APPROVED AS TO FORM: CONTRACTOR T itle: Date: ___ _ ATTEST: T itle: CITY OF JEFFERSON, MISSOURI C ity Administrator Date: ---- ATTEST: C ity C lerk APPROVED AS TO FORM: City Attorney 6 CONTRACTOR ATTEST: __________________________________________________________________________________________ www.craftontull.com 1 Exhibit “A” Scope of Basic Services For: Project: CAMPO Active Transportation Plan Client: Capital Area Metropolitan Planning Organization Location of Project: City of Jefferson, MO Discipline: Planning Discipline Manager: Julie Luther Kelso Project Manager: Julie Luther Kelso Proposal Date: 04/18/22 Billing Type: Fixed Fee Fee/Estimate: $125,000 Description of the Planning Project: Active Transportation Planning Services TASK 1: PROJECT KICK-OFF, EXISTING FACILTIES, VISIONING, AND ONGOING COORDINATION At the outset of the project, Crafton Tull (Consultant) will work with the Capital Area Metropolitan Planning Organization (Client) to refine the overall project strategy and initiate coordination with past or ongoing studies and projects in the study area. Task 1.1 Virtual Kick-off Meeting and Project Management The CTA Team will begin the project with a virtual kick-off meeting with the Client to confirm the objectives for the project. As necessary, the kick-off meeting will address the following key project issues: 1. Provide a forum for meeting participants to identify opportunities and challenges that this project will face, and to establish the objectives that must be accomplished through this work. 2. Discuss the project schedule, including the key milestones, deliverables and meetings. 3. Discuss the availability of GIS and/or other base data and plan documents that will be needed for the project. It is understood that CAMPO staff will subsequently meet with individual jurisdictions to present the project process and timeline. Task 1.2 Ongoing Project Coordination Throughout the project, Crafton Tull will coordinate progress, decision points, and next steps with the client or client team. Monthly project update meetings will be held to discuss these and any project issues as they arise. __________________________________________________________________________________________ www.craftontull.com 2 Task 1.3 Public Engagement Plan Crafton Tull will outline a public engagement plan based on this scope of services that specifies workshop agendas, focus groups, and outreach efforts that may be completed by the consultant team or client throughout the planning process. Task 1.4 Previous Plans Review and Assessment The CTA Team will review all previous plans relevant to this study and assess major themes, identify areas of consensus and areas of contradiction, and compile a summary document to be utilized during the visioning process with the steering committee and the public to confirm which components have been achieved, which ones carry forward with continued relevance, and which ones no longer apply. This assessment will determine the framework of the consolidated Active Transportation Plan. The Crafton Tull Team will conduct a virtual meeting with the client to review the assessment and key outcomes of existing plans. Task 1.5 Collect Existing GIS Data and Develop Base Maps To conduct the analyses described in this scope, the Consultant will need a wide variety of GIS and base data, including street attribute data, built and natural environment components, planning and parcel data, and analytical and planning outputs from previous planning efforts. The following GIS data is requested to conduct the project: • Roadway centerline files with road name, classification, posted speed limit, ADT, number of travel lanes, lane widths and overall roadway width, direction (one-way vs. two way) • Existing bicycle and pedestrian traffic counts • Locations and descriptions of planned transportation infrastructure improvements • Existing and planned trails and greenways, sidewalks, and on- and off-road bicycle facilities • Right of way extents • Bicycle and pedestrian crash data over the past 5 years • Travel Demand Model and Scenario Planning Outputs • Locations of signalized intersections, midblock crossings, rail crossings • Analysis data previously completed for this project • Transit routes and stops • Contours • Locations of physical barriers such as sidewalk disconnects, major highways, rail lines, rivers and streams, steep terrain, and other barriers • On-street parking restrictions • Sidewalk deferrals • Parcel layers indicating public or private land ownership • Major employment and activity centers • Locations of major bicycle and pedestrian destinations (including schools, colleges, libraries, parks and open spaces, senior centers, social service sites, community centers, sporting venues, tourist destinations, hospitals, and other activity centers) • Locations of planned residential or commercial development __________________________________________________________________________________________ www.craftontull.com 3 • Land use (current and proposed) • Zoning • Population, employment, and travel data (by census block group and traffic analysis zone) • Aerial photography of the study area Under guidance of the Client, Crafton Tull will use data provided by Client and request additional data through contact with planning, transportation, park and/or public data management. Task 1.6 Existing Facilities and Existing Conditions Analysis Using the base data obtained in Task 1.5, Crafton Tull will develop or revise a map of existing on- and off-road bicycle (not including unpaved trails, other than the pedestrian bridge to Katy Trail connector) and pedestrian facilities across the study area (to the extent data is available). The map will show locations and types of facilities, and will include supplementary information such as locations of parks, schools, transit routes and other key generators of bicycling and walking trips. Road suitability analysis maps as well as trip generator analysis maps will also be produced, which assist in the determination of future network recommendations. Task 1.7 Sidewalk Inventory CAMPO staff will provide an inventory of existing sidewalks within the study area, including locations of continuous existing sidewalks in good or suitable condition, locations of deteriorating sidewalks or major sidewalk gaps, and completeness of the sidewalk on one or both sides of the street as generalized on a per-block basis. Task 1.8 WORKSHOP 1: Envisioning the Future The Crafton Tull Team will conduct a three-day workshop with the steering committee, stakeholders, and the public to confirm previous public engagement outcomes as well as identify new goals and strategies that will be carried forward through the CAMPO Active Transportation Plan. The Crafton Tull Team will be responsible for developing meeting materials, handouts and presentations. The Client will be responsible for arranging the meeting venue and logistics, as well as distributing meeting notifications. • Client and Consultant Site Tour The Crafton Tull Team will participate in a half day site tour with CAMPO staff to visit key locations within the study area. These may include recent infrastructure projects, areas of concern, key destinations within the community, major connectivity barriers, and/or areas of high pedestrian or bicycle use. CAMPO staff will be responsible for organizing this overview. • Steering Committee Meeting 1: Vision & Goals The Crafton Tull Team will conduct a visioning session with the Project Steering Committee to define the overall vision and goals for bicycling and walking in the CAMPO region, including existing and desired routes for active transportation and important destinations within the community. During this discussion, the Steering Committee will help the Consultant understand the City’s transportation policy, land use policy, development patterns, existing programs and other factors that will contribute to a high __________________________________________________________________________________________ www.craftontull.com 4 quality bicycle and pedestrian environment in the community. Crafton Tull will develop the draft vision and goals statement based on this discussion. • Stakeholder Group Meetings The Crafton Tull Team will conduct six stakeholder group meetings over a period of one morning and one afternoon to discuss opportunities and barriers to walking and cycling, efforts to build a culture of walking and bicycling, existing efforts underway that affect the active transportation network, and desired outcomes of the project as well as the network. It is anticipated that these groups will include: • Healthcare • Education • Public Safety • Chamber/CVB and Business Owners • Bicycle/Pedestrian Advocates and Transit Providers • Elected Officials & Government Staff • Public Meeting 1 The first Public Meeting will be used to gather insight from the general public and interested stakeholders. The meeting will have the following objectives: • Provide an overview to the benefits of providing a culture for active transportation • Provide input into the vision/goals for walkability, bikeability, and trails in the community, including those identified in previous planning efforts • Solicit input on issues and concerns regarding pedestrian access, bicycle connectivity, and safety throughout the City • Offer an opportunity for participants to document bicycle and pedestrian issues they are aware of in their community or routes they currently travel or would like to travel • Discuss important current and future destinations in the community Task 1 Deliverables: • Kick-off meeting materials • Draft Vision and Goals for the project • Existing Facilities map(s) • Public Meeting 1 maps, graphics, presentation, and outcomes TASK 2: PRELIMINARY NETWORK, CONDITIONS ASSESSMENT, AND RECOMMENDATIONS This task includes an assessment of existing infrastructure, as well as plan to establish a baseline for active transportation across the study area considering both on-street facilities, sidewalks, and paved trails. __________________________________________________________________________________________ www.craftontull.com 5 Task 2.1 Develop Study Network Crafton Tull will define a preliminary network for field assessment based upon the analysis and input received in Task 1. The Consultant will identify critical gaps in the community bicycle and pedestrian network. This analysis will include: • locations where bike and pedestrian facilities end prior to key destinations, or do not sufficiently connect to other facilities (such as trail entrances) • relevant locations in the study area that are not currently served by the pedestrian and bicycle network, • existing pedestrian and bicycle locations where a significant safety issue exists, • major barriers to bicycle and pedestrian travel, such as wide arterial streets, rail lines, water bodies, etc. Task 2.2 Assess Study Network Crafton Tull will evaluate the route network to define barriers and opportunities as well as general connectivity issues throughout the study area. The Consultant will assess connectivity in the proposed network through detailed field assessments and documentation. Crafton Tull will develop specific recommendations to create an active transportation network. The Project Team will incorporate the findings from the field work into a project database. Maps will be developed illustrating recommended facility types. Task 2.3 Preliminary Active Transportation Network Development Based on the information gathered in previous task, field work, and review of relevant local and regional plans, Crafton Tull will develop recommendations for the active transportation network. These recommendations will consist of the following: • key linkages for bicycle and pedestrian connectivity, • major bicycle and pedestrian facilities (including paved off road trails, greenways, etc.), • any other facilities that have been determined to be of significance • specific facility type recommendations for each proposed route • general intersection treatments necessary to accommodate the active transportation network Task 2.4 Client Review of Preliminary Network The Crafton Tull Team will conduct a virtual meeting with the Client to review the preliminary network. Task 2.5 Workshop 2: The Path Forward The Crafton Tull Team will conduct a second workshop to present the preliminary active transportation network and gather feedback, and conduct walk audits with the steering committee and stakeholders to evaluate walkability in key areas of the CAMPO region. The Crafton Tull Team will be responsible for developing meeting materials, handouts and presentations. The Client will be responsible for arranging the meeting venue and logistics, as well as distributing meeting notifications. __________________________________________________________________________________________ www.craftontull.com 6 • Steering Committee Meeting The Steering Committee will meet to review Network Recommendations as well as Case Study alternatives and provide input for developing prioritization criteria and action steps. • Walk Audits The Crafton Tull Team will conduct a series of three interactive walk audits (one in conjunction with the steering committee, one with stakeholders, and one with elected officials) to develop placemaking concepts and solutions for circulation (vehicular, pedestrian and bicycle), parking, universal access, low impact development concepts, wayfinding, beautification, and community character improvement. A brief summary of the walk audits will be prepared that includes a list of opportunities and constraints identified at the event. • Public Meeting 2 The second meeting will be used to share the preliminary active transportation network. The meeting will have the following objectives: • Discuss best practices in facility type selection, design, and application and how these practices are applied within the CAMPO study area • Educate local citizens and stakeholder groups about successful solutions to common pedestrian and bicycle deficiencies • Share information discovered during analysis and field assessments, and discuss bicycle and pedestrian concepts for a communitywide network • Present the draft active transportation network for public feedback Task 2 Deliverables: • Study network map • Field assessment of critical connections in the study area • Map(s) of draft network and associated databases • Summary of the draft network • Steering Committee meeting materials • Walkshop summary • Public Meeting 2 maps, graphics, and presentation TASK 3: PRIORITIZATION AND IMPLEMENTATION PLAN Crafton Tull will develop an implementation plan that identifies short-, medium- and long-term projects, as well as a methodology for project prioritization, and general opinions of probable cost. __________________________________________________________________________________________ www.craftontull.com 7 Task 3.1 Preliminary Estimates of Probable Cost (Planning-level) Crafton Tull will develop a spreadsheet-based cost estimate to determine planning level costs for various improvements (i.e. cost per foot of sidewalk). Total project estimates will not be provided, as bike & pedestrian components are often only one part of an overall infrastructure project (i.e. a roadway design project that include bike lanes but costs for road design options may vary). This task is intended to provide a comparison of order of magnitude costs for specific routes or route segments. Task 3.2 Project Prioritization Methodology Crafton Tull will create a list of prioritized projects based on need, cost, ease of implementation, completing network gaps, and other community-specific goals, as prioritized by the steering committee. The Consultant will work with Client to develop criteria that will be used to determine project priority. Factors that could be considered for prioritizing projects may include: • Project feasibility/ease of implementation • Relative planning-level costs • Safety • Completing gaps within the active transportation network • Potential to improve access in areas with high user volumes and other key activity locations • Public support (improvements suggested by citizens in the public meetings, Client input, and Steering Committee discussions) • Opportunities to provide facilities as a part of previously planned or upcoming projects (repaving and reconstruction projects) • Other priorities as identified during the public input process Task 3.3 Implementation Strategy The pedestrian and bicycle recommendations from Task 2 will be scored and prioritized into short-, intermediate-, and long-term projects based on the prioritization methodology established in Task 3.2. Projects will be phased, and potential funding sources will be outlined. This approach provides guidance for sequenced project rollout, while allowing flexibility to adapt as implementation opportunities arise. This strategy will include the regional list as well as a map and project list for each community in the study area. Task 3.4 Policy Development and Code Reform Recommendations The Crafton Tull Team will provide recommendations on municipal policies and code regarding sidewalk, greenway, and other active transportation modes, including development triggered construction requirements. Policy and program recommendations will also be provided that encourage the use of walking, biking, and transit as viable modes of transportation. These may include, but are not limited to, complete streets as well as bicycle and pedestrian accommodation policies for last-mile connectivity. Task 3.5 Virtual Client and Steering Committee Review (see Additional Services for a third in-person workshop) The Crafton Tull Team will conduct virtual meetings with staff and the Steering Committee to review project prioritization, implementation strategies, as well as code and policy recommendations. __________________________________________________________________________________________ www.craftontull.com 8 Task 3 Deliverables: • Project cost estimating tool for unit prices • Project prioritization • Implementation strategies • Steering Committee meeting materials • Public Meeting 3 maps, graphics, and presentation TASK 4: MASTER PLAN DOCUMENTATION The Crafton Tull Team will prepare draft and final versions of the CAMPO Active Transportation report. The final report for the project will pull together the findings and public input generated in Tasks 1 through 3. Task 4.1 Draft Report Development The Draft Active Transportation Plan document will include written sections as well as maps that show the locations of proposed projects. It will outline outcomes and recommendations from each of the tasks listed above, and will include data on safety, accessibility, and efforts to increase use. The report will be illustrated with graphic maps, photographs, charts and drawings as needed to support the text. It is anticipated that a local map and project list for each community will be provided as part of the document. Task 4.2 Client Review The Draft Report will be made available for Client and Steering Committee review. If desired, a virtual meeting will be held to review the plan document. Task 4.3 Public Comment The CAMPO Active Transportation Plan will be available for public comment. CAMPO staff will review comments and indicate what sentiments should be reflected in the final plan. Task 4.4 Final Report Development Upon approval of the draft by the Client and Steering Committee, including comments from the public as directed by CAMPO staff, the Crafton Tull Team will revise the draft document per such comments and prepare a Final Report. Task 4.5 Virtual Presentation to the CAMPO Board of Directors (Adoption Hearing) Once the final plan has been completed, the Crafton Tull Team will prepare and deliver a virtual presentation for the CAMPO Board of Directors, City of Jefferson City Council, and Holt’s Summit City Council for plan adoption. The presentation will incorporate major themes, key highlights and summarize plan recommendations. __________________________________________________________________________________________ www.craftontull.com 9 Task 4.6 Local Jurisdiction Adoption CAMPO staff will complete the Active Transportation Plan process by presenting the document to local jurisdictions for adoption. Task 4 Deliverables: • Draft plan report with network maps (digital copies) • Final plan report and executive summary (digital copies and 10 printed copies) • Adoption presentation materials ADDITIONAL SERVICES The following tasks can be provided as additional services for the fees indicated. Task 3.5 Workshop 3: Building Success – IN PERSON (Additional $5,000) The Crafton Tull Team will conduct the third and final workshop to review the active transportation plan recommendations. The Crafton Tull Team will be responsible for developing meeting materials, handouts and presentations. The Client will be responsible for arranging the meeting venue and logistics, as well as distributing meeting notifications. • Steering Committee Meeting The Steering Committee will meet to review project prioritization and implementation strategies. • Public Meeting 3 This final public meeting will be used to garner feedback on the active transportation network and its affiliated implementation strategies and phasing. NOTE: No construction plans or details are included in this contract. Construction documents can be provided as an Additional Service or as part of a separate contract. Boundary and topographic surveys may be completed as an additional service if adequate information is unavailable. Should there be additions to this scope of services, those services shall be compensated for additional fee. Effective January 1, 2022 Hourly Hourly Category Rate Category Rate ARCHITECTURE LANDSCAPE ARCHITECTURE VICE PRESIDENT OF ARCHITECTURE ……………..185$ SR. LANDSCAPE ARCHITECT ………………………………..145$ DIRECTOR OF ARCHITECTURE ……………………….175$ PROJECT LANDSCAPE ARCHITECT ……………………..110$ SR. PROJECT MANAGER ……………………………….160$ LANDSCAPE ARCHITECT INTERN II ……………………….85$ PROJECT MANAGER ………………………………………150$ LANDSCAPE ARCHITECT INTERN I ……………………….75$ SR. PROJECT ARCHITECT ……………………………….140$ LANDSCAPE ARCHITECTURE DESIGNER ………………………..80$ PROJECT ARCHITECT …………………………………130$ PLANNING INTERN ARCHITECT III …………………………………..100$ PLANNING MANAGER …………………………………..170$ INTERN ARCHITECT II ………………………………………90$ SR. PLANNER ………………………………………………..155$ INTERN ARCHITECT I ………………………………………..80$ PROJECT PLANNER …………………………………….120$ SR. DESIGNER …………………………………………………….120$ PLANNER II …………………………………………………..100$ DESIGNER III …………………………………………………105$ PLANNER I ………...……………………………………………..85$ DESIGNER II ……………………………………………..85$ INSPECTION DESIGNER I ……………………………………………….75$ SR. INSPECTOR …………………………………………..110$ BIM COORDINATOR III …………………………………..70$ INSPECTOR II …………………………………………………….95$ BIM COORDINATOR II ………………………………………55$ INSPECTOR I ………………………………………………….65$ BIM COORDINATOR I …………………………………….45$ SURVEYING CIVIL ENGINEERING PROFESSIONAL SURVEYOR PRINCIPAL ……………………………190$ ENGINEERING PRINCIPAL ……………………………..210$ SR. PROFESSIONAL SURVEYOR ……………………………150$ SR. ENGINEERING MANAGER …………………………195$ PROFESSIONAL SURVEYOR ………………………….120$ ENGINEERING MANAGER ………………………………..175$ SURVEY PROJECT MANAGER ………………………..115$ SR. PROJECT ENGINEER ……………………………….155$ SURVEY COORDINATOR ……………………………………95$ PROJECT ENGINEER …………………………………….130$ SURVEYOR INTERN ………………………………………..85$ ENGINEER INTERN III ……………………………………..120$ SURVEY PARTY CHIEF II …………………………………………..85$ ENGINEER INTERN II ……………………………………..110$ SURVEY PARTY CHIEF I …………………………………………..75$ ENGINEER INTERN I ……………………………………….100$ SURVEY TECHNICIAN III …………………………………..65$ SR. ENGINEERING DESIGNER …………………………..140$ SURVEY TECHNICIAN II ……………………………………..55$ ENGINEERING DESIGNER III …………………………….110$ SURVEY TECHNICIAN I ……………………………………..45$ ENGINEERING DESIGNER II ……………………………..90$ GEOGRAPHIC INFORMATION SYSTEMS ENGINEERING DESIGNER I ………………………………80$ GIS MANAGER ………………………………………………..110$ ENGINEERING CAD TECHNICIAN III ………………………..75$ GIS ANALYST …………………...……………………………..90$ ENGINEERING CAD TECHNICIAN II ……………………..65$ GIS TECHNICIAN II ………………………………………………65$ ENGINEERING CAD TECHNICIAN I ………………………50$ GIS TECHNICIAN I ……………………………………………50$ ENVIRONMENTAL REIMBURSABLE EXPENSES ENVIRONMENTAL MANAGER ……………………….185$ GPS Equipment………...….....….………..…....$35/Hour SR. ENVIRONMENTAL SCIENTIST ……………………….145$ Robotic Survey Equipment…….………........…$20/Hour PROJECT ENVIRONMENTAL SCIENTIST …………120$ LiDAR Scanning Equipment ……………….…..$35/Hour ENVIRONMENTAL SCIENTIST II ……………………….100$ UAV …………………………………….………$1000/Unit ENVIRONMENTAL SCIENTIST I ……………………….80$ Job Related Mileage……….....................……$0.58/Mile ADMINISTRATIVE Per Diem for Out of Town Crews…..Per GSA Allowable ADMINISTRATIVE PRINCIPAL ……………………………….185$ Airfare and other travel related expenses……….At Cost ADMINISTRATIVE MANAGER ………………………………..145$ Black and white 8.5"x11" Copies ….…....... $0.15/sheet ADMINISTRATIVE IV ………………………………………..100$ Color 8.5"x11" Copies …….…….…...….…. $1.50/sheet ADMINISTRATIVE III …………………………………………..80$ Photo Paper Color Plan Sheet Copies …... $0.75/sq. ft. ADMINISTRATIVE II …………………………………………..55$ Reproducible Plan Copies (Vellum) …........ $1.50/sq. ft ADMINISTRATIVE I …………………………………………….45$ Reproducible Plan Copies (Bond) …......…. $0.35/sq. ft. All rates are subject to change without notice. Exhibit "B" Standard Hourly Rate Schedule EXHIBIT C PROJECT SCHEDULE CAMPO Active Transportation Plan C-1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Task 1 Kickoff, Existing Facilities, Visioning, Coordination 1.1 Virtual Kickoff Meeting 1.2 Ongoing Coordination 1.3 Public Engagement Plan 1.4 Previous Plans Review & Assessment 1.5 Data Collection & Base Mapping 1.6 Existing Facilities & Existing Conditions Analysis 1.7 Sidewalk Inventory (by CAMPO) 1.8 Workshop 1:Site Tour, Steering Committee Meeting, (6) Stakeholder Group Meetings, Public Meeting WS 1 Task 2 Preliminary Network, Assessment, Recommendations 2.1 Develop Study Network 2.2 Assess Study Network 2.3 Preliminary Network Development 2.4 Client Review 2.5 Workshop 2: Steering Committee, Walk Audits, Public Meeting 2 WS 2 Task 3 Prioritization & Implementation Plan 3.1 Preliminary Estimates of Probable Cost 3.2 Project Prioritization 3.3 Implementation Strategy 3.4 Policy Development & Code Reform Recommendations 3.5 Virtual Client & Steering Committee Review Task 4 Master Plan Documentation 4.1 Draft Report Development 4.2 Client Review 4.3 Public Comment 4.4 Final Report Development 4.5 Virtual Adoption Hearings (CAMPO, City of Jefferson, City of Holt's Summit 4.6 Other Local Jurisdiction Adoption (by CAMPO) Months from Notice to Proceed Exhibit D – Federal Terms and Conditions No Government Obligation to Third Parties – (1) The City and contractor acknowledge and agree that, notwithstanding any concurrence by the US Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the US Government, the US Government is not a party to this contract and shall not be subject to any obligations or liabilities to the City, the contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. (2) The contractor agrees to include the above clause in each subcontract financed in whole or in part with FTA assistance. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. Program Fraud and False or Fraudulent Statements or Related Acts – (1) The contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 USC 3801 et seq. and USDOT regulations, "Program Fraud Civil Remedies," 49 CFR 31, apply to its actions pertaining to this project. Upon execution of the underlying contract, the contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submittal, or certification, the US Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act (1986) on the contractor to the extent the US Government deems appropriate. (2) If the contractor makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submittal, or certification to the US Government under a contract connected with a project that is financed in whole or in part with FTA assistance under the authority of 49 USC 5307, the Government reserves the right to impose the penalties of 18 USC 1001 and 49 USC 5307(n)(1) on the contractor, to the extent the US Government deems appropriate. (3) The contractor shall include the above two clauses in each subcontract financed in whole or in part with FTA assistance. The clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. Access to Records and Reports – The following access to records requirements apply to this contract: 1. Where the City is not a State but a local government and is an FTA recipient or a subgrantee of FTA recipient in accordance with 49 CFR 18.36(i), the contractor shall provide the City, the FTA, the US Comptroller General or their authorized representatives access to any books, documents, papers and contractor records which are pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions. The contractor shall also, pursuant to 49 CFR 633.17, provide authorized FTA representatives, including any PMO contractor, access to the contractor's records and construction sites pertaining to a capital project, defined at 49 USC 5302(a)1, which is receiving FTA assistance through the programs described at 49 USC 5307, 5309 or 5311. 2. Where a City which is an FTA recipient or a subgrantee of FTA recipient in accordance with 49 USC 5325(a) enters into a contract for a capital project or improvement (defined at 49 USC 5302(a)(1)) through other than competitive bidding, the contractor shall make available records related to the contract to the City, the Secretary of USDOT and the US Comptroller General or any authorized officer or employee of any of them for the purposes of conducting an audit and inspection. 3. The contractor shall permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. 4. The contractor shall maintain all books, records, accounts and reports required under this contract for a period of not less than three (3) years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case contractor agrees to maintain same until the City, FTA Administrator, US Comptroller General, or any of their authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Re: 49 CFR 18.39(i)(11). Federal Changes – The contractor shall comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between the City and FTA, as they may be amended or promulgated from time to time during the term of the contract. The contractor's failure to comply shall constitute a material breach of the contract. Civil Rights Requirement – Use this one. The one below is the wording from FTA and it is very long and confusing to figure out what actually applies to a contractor. The following requirements apply to the underlying contract: (1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and federal transit law at 49 U.S.C. § 5332, the contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the contractor agrees to comply with applicable federal implementing regulations and other implementing requirements FTA may issue. (2) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract: (a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and federal transit laws at 49 U.S.C. § 5332, the contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 CFR Parts 60 et seq., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable federal statutes, executive orders, regulations, and federal policies that may in the future affect construction activities undertaken in the course of the Project. The contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the contractor agrees to comply with any implementing requirements FTA may issue. (b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § § 623 and federal transit law at 49 U.S.C. § 5332, the contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the contractor agrees to comply with any implementing requirements FTA may issue. (c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 CFR Part 1630, pertaining to employment of persons with disabilities. In addition, the contractor agrees to comply with any implementing requirements FTA may issue. (3) The contractor also agrees to include these requirements in each subcontract financed in whole or in part with federal assistance provided by FTA, modified only if necessary to identify the affected parties. Termination – a. Termination for Convenience (General Provision) the City may terminate this contract, in whole or in part, at any time by written notice to contractor when it is in the City's best interest. The contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The contractor shall promptly submit its termination claim to the City. If the contractor is in possession of any of the City’s property, the contractor shall account for same, and dispose of it as the City directs. b. Termination for Default [Breach or Cause] (General Provision) If the contractor does not deliver items in accordance with the contract delivery schedule, or, if the contract is for services, and the contractor fails to perform in the manner called for in the contract, or if the contractor fails to comply with any other provisions of the contract, the City may terminate this contract for default. Termination shall be affected by serving a notice of termination to the contractor setting forth the manner in which contractor is in default. The contractor shall only be paid the contract price for supplies delivered and accepted, or for services performed in accordance with the manner of performance set forth in the contract. If it is later determined by the City that contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of contractor, the City, after setting up a new delivery or performance schedule, may allow the contractor to continue work, or treat the termination as a termination for convenience. c. Opportunity to Cure (General Provision) the City in its sole discretion may, in the case of a termination for breach or default, allow the contractor an appropriately short period of time in which to cure the defect. In such case, the notice of termination shall state the time period in which cure is permitted and other appropriate conditions. If the contractor fails to remedy to the City's satisfaction, the breach or default or any of the terms, covenants, or conditions of this contract within ten (10) days after receipt by the contractor or written notice from the City setting forth the nature of said breach or default, the City shall have the right to terminate the contract without any further obligation to the contractor. Any such termination for default shall not in any way operate to preclude the City from also pursuing all available remedies against contractor and its sureties for said breach or default. d. Waiver of Remedies for any Breach In the event that the City elects to waive its remedies for any breach by contractor of any covenant, term or condition of this contract, such waiver by the City shall not limit its remedies for any succeeding breach of that or of any other term, covenant, or condition of this contract. e. Termination for Convenience (Professional or Transit Service Contracts) The City, by written notice, may terminate this contract, in whole or in part, when it is in the City’s interest. If the contract is terminated, the City shall be liable only for payment under the payment provisions of this contract for services rendered before the effective date of termination. f. Termination for Default (Supplies and Service) If the contractor fails to deliver supplies or to perform the services within the time specified in this contract or any extension or if the contractor fails to comply with any other provisions of this contract, the City may terminate this contract for default. The City shall terminate by delivering to contractor a notice of termination specifying the nature of default. The contractor shall only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner or performance set forth in this contract. If, after termination for failure to fulfill contract obligations, it is determined that the contractor was not in default, the rights and obligations of the parties shall be the same as if termination had been issued for the City’s convenience. g. Termination for Default (Transportation Services) If the contractor fails to pick up the commodities or to perform the services, including delivery services, within the time specified in this contract or any extension or if the contractor fails to comply with any other provisions of this contract, the City may terminate this contract for default. The City shall terminate by delivering to the contractor a notice of termination specifying the nature of default. The contractor shall only be paid the contract price for services performed in accordance with the manner of performance set forth in this contract. If this contract is terminated while the contractor has possession of the City’s goods, the contractor shall, as directed by the City, protect and preserve the goods until surrendered to the City or its agent. The contractor and the City shall agree on payment for the preservation and protection of goods. Failure to agree on an amount shall be resolved under the Dispute clause. If, after termination for failure to fulfill contract obligations, it is determined that the contractor was not in default, the rights and obligations of the parties shall be the same as if termination had been issued for the City’s convenience. h. Termination for Default (Construction) If the contractor refuses or fails to prosecute the work or any separable part, with the diligence that will insure its completion within the time specified, or any extension, or fails to complete the work within this time, or if the contractor fails to comply with any other provisions of this contract, the City may terminate this contract for default. The City shall terminate by delivering to contractor a notice of termination specifying the nature of default. In this event, the City may take over the work and compete it by contract or otherwise, and may take possession of and use any materials, appliances, and plant on the work site necessary for completing the work. The contractor and its sureties shall be liable for any damage to the City resulting from the contractor's refusal or failure to complete the work within specified time, whether or not the contractor's right to proceed with the work is terminated. This liability includes any increased costs incurred by the City in completing the work. The contractor's right to proceed shall not be terminated nor shall the contractor be charged with damages under this clause if: 1. Delay in completing the work arises from unforeseeable causes beyond the control and without the fault or negligence of the contractor. Examples of such causes include: acts of God, acts of the City, acts of another contractor in the performance of a contract with the City, epidemics, quarantine restrictions, strikes, freight embargoes; and 2. Contractor, within 10 days from the beginning of any delay, notifies the City in writing of the causes of delay. If in the City’s judgment, delay is excusable, the time for completing the work shall be extended. The City’s judgment shall be final and conclusive on the parties, but subject to appeal under the Disputes clauses. If, after termination of the contractor's right to proceed, it is determined that the contractor was not in default, or that the delay was excusable, the rights and obligations of the parties will be the same as if termination had been issued for the City’s convenience. i. Termination for Convenience or Default (Architect & Engineering) The City may terminate this contract in whole or in part, for the City's convenience or because of the contractor’s failure to fulfill contract obligations. The City shall terminate by delivering to the contractor a notice of termination specifying the nature, extent, and effective date of termination. Upon receipt of the notice, the contractor shall (1) immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to the City all data, drawings, specifications, reports, estimates, summaries, and other information and materials accumulated in performing this contract, whether completed or in process. If termination is for the City’s convenience, it shall make an equitable adjustment in the contract price but shall allow no anticipated profit on unperformed services. If termination is for the contractor’s failure to fulfill contract obligations, the City may complete the work by contact or otherwise and the contractor shall be liable for any additional cost incurred by the City. If, after termination for failure to fulfill contract obligations, it is determined that the contractor was not in default, the rights and obligations of the parties shall be the same as if termination had been issued for the City’s convenience. j. Termination for Convenience or Default (Cost-Type Contracts) The City may terminate this contract, or any portion of it, by serving a notice or termination on the contractor. The notice shall state whether termination is for convenience of the City or for default of the contractor. If termination is for default, the notice shall state the manner in which the contractor has failed to perform the requirements of the contract. The contractor shall account for any property in its possession paid for from funds received from the City, or property supplied to the contractor by the City. If termination is for default, the City may fix the fee, if the contract provides for a fee, to be paid to the contractor in proportion to the value, if any, of work performed up to the time of termination. The contractor shall promptly submit its termination claim to the City and the parties shall negotiate the termination settlement to be paid to the contractor. If termination is for the City’s convenience, contractor shall be paid its contract close-out costs, and a fee, if the contract provided for payment of a fee, in proportion to the work performed up to the time of termination. If, after serving a notice of termination for default, the City determines that the contractor has an excusable reason for not performing, such as strike, fire, flood, events which are not the fault of and are beyond the control of the contractor, the City, after setting up a new work schedule, may allow the contractor to continue work, or treat the termination as a termination for convenience. Disadvantaged Business Enterprise (DBE) – a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The City’s overall goal for DBE participation is listed elsewhere. If a separate contract goal for DBE participation has been established for this procurement, it is listed elsewhere. b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the municipal corporation deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)). c. Since no separate contract goal has been established, the contractor will be required to report its DBE participation obtained through race-neutral means throughout the period of performance. d. The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor’s receipt of payment for that work from the City. In addition, the contractor may not hold retainage from its subcontractors or must return any retainage payments to those subcontractors within 30 days after the subcontractor's work related to this contract is satisfactorily completed or must return any retainage payments to those subcontractors within 30 days after incremental acceptance of the subcontractor’s work by the City and contractor’s receipt of the partial retainage payment related to the subcontractor’s work. e. The contractor must promptly notify the City whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of the City. Incorporation of Federal Transit Administration (FTA) Terms – All USDOT-required contractual provisions, as stated in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this contract. The contractor shall not perform any act, fail to perform any act, or refuse to comply with any request that would cause the City to be in violation of FTA terms and conditions. Government-wide Debarment and Suspension (Nonprocurement) – The City agrees to comply with the requirements of 2 C.F.R. part 180, subpart C, as adopted and supplemented by U.S. DOT regulations at 2 C.F.R. part 1200, which includes the following: (a) It will not enter into any arrangement to participate in the development or implementation of contracts with any contractor that is debarred or suspended except as authorized by: 1 U.S. DOT regulations, “Nonprocurement Suspension and Debarment,” 2 C.F.R. part 1200, 2 U.S. OMB, “Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement),” 2 C.F.R. part 180, including any amendments thereto, and 3 Executive Orders Nos. 12549 and 12689, “Debarment and Suspension,” 31 U.S.C. § 6101 note, (b) It will review the U.S. GSA “System for Award Management,” https://www.sam.gov, if required by U.S. DOT regulations, 2 C.F.R. part 1200. The contractor also will comply with federal debarment and suspension requirements when hiring subcontractors, and will review the “System for Award Management” at https://www.sam.gov, if necessary, to comply with U.S. DOT regulations, 2 C.F.R. part 1200, and (2). Energy Conservation – The contractor shall comply with mandatory standards and policies relating to energy efficiency, stated in the state energy conservation plan issued in compliance with the Energy Policy & Conservation Act. Access Requirements for Persons with Disabilities – The contractor shall comply with 49 USC 5301(d), stating federal policy that the elderly and persons with disabilities have the same rights as other persons to use mass transportation services and facilities and that special efforts shall be made in planning and designing those services and facilities to implement that policy. The contractor shall also comply with all applicable requirements of Sec. 504 of the Rehabilitation Act (1973), as amended, 29 USC 794, which prohibits discrimination on the basis of handicaps, and the Americans with Disabilities Act of 1990 (ADA), as amended, 42 USC 12101 et seq., which requires that accessible facilities and services be made available to persons with disabilities, including any subsequent amendments thereto. Prompt Payment – The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contract receives from the City. The prime contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City. This clause applies to both DBE and non-DBE subcontracts. AFFIDAVIT The State of Arkansas ) ) S.S. County of Benton ) I, Robert M. Crafton, President & CEO of Crafton, Tull & Associates, Inc. of Rogers, Arkansas, MAKE OATH AND SAY THAT: 1 . Crafton, Tull & Associates, Inc. participates in E-Verify, the federal program for electronic verification of employment eligibility. 2. Crafton, Tull & Associates, Inc. does not knowingly employ any person who IS an unauthorized alien. STATE OF ARKANSAS COUNTY OF BENTON SUBSCRIBED AND SWORN TO BEFORE ME, on the 21 st day of April 2022. Signature l1 vd{t~ W\D k.._ (Seal) NOTARYPUBLIC I ~ My Commission expires: --"-!+-f ..... 3~!-IL~5_,0"--------7 I CYNTHIA MURPHY BENTON COUNlY NOTARY PUBUC-ARKANSAS My Commission Expires January 31, 2030 Commission No. 12374387 BILL SUMMARY BILL NO: 2022-003 SPONSOR: Councilmember Fitzwater SUBJECT: An Engineering Design Contract with Engineering Surveys and Services for the Ohio Street Bridge, Project No. 32174, RFQ No. 4018 DATE INTRODUCED: April 18, 2022 Staff Recommendation: Approve . Summary: When approved this bill will authorize a contract with Engineering Surveys and Services in the amount of $141 ,140.00 for the design of the Ohio Street Bridge. Origin of Request: City Staff Department Responsible: Public Works PERSON RESPONSIBLE: MATTHEW J . MORASCH , P.E./David Bange , P.E . Background Information: At the time of its last inspection , the Oh io Street Bridge was closed to vehicular traffic after its load rating was reduced, and it remains c losed today . At the January Public Works and Planning Committee meeting the committee directed Staff to look into the replacement of this bridge . To that end , an RFQ was sent out and Engineering Surveys and Services was selected for the design of this project and we are now looking to enter into a contract with them. Funding for the des ign of the bridge is proposed to be taken from the monies remaining in the contingency category of Sa les Tax G. Fiscal Information : I Account I Available ·Required Remaining I 45-99 0-578063 I $166 ,153 .22 $141 ,140 .00 $25,013 .22 BILL NO. 2022-003 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ENGINEERING SURVEYS AND SERVICES, IN THE AMOUNT OF $141,140.00 FOR THE OHIO STREET BRIDGE PROJECT. WHEREAS, Engineering Surveys and Services has been selected as the firm best qualified to provide professional services related to the Ohio Street Bridge project. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1 . Engineering Surveys and Services is hereby approved as the best qualified firm to provide professional services and its proposal is hereby accepted . Section ~-The Mayor and City Clerk are hereby authorized to execute an agreement with Engineering Surveys and Services for the Ohio Street Bridge project. Section ~-The agreement shall be substantia lly the same in form and content as that agreement attached hereto as Exhibit A. Section 1_. This Ordinance shall be in full force and effect from and after the date of it s passage and approval. Passed : ---------------------Approved : ____________________ _ Presiding Officer Mayor Carrie Tergin ATTEST : APPROVED AS TO FORM : City Clerk City A~--- FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid RF SQ4018 -Ohio Stree t Bridge Proj ect Public Works -Opened February 10 , 2022 RECOMMENDATION: Staff recommends the award of the request for qualifications RFSQ40 18 for the Ohio Bridge Project (desi gn and construction services to rep lace the Ohio Street bridge over Wears Creek an d improvements t o the brid ge approaches) to Engineering Surveys and Serv ices of Jefferson City, MO. This bid was evaluate d by Public Work's staff and was awarded to the most quali fied vendor. The contr act amount is for $141,140.00. BIDS RECEIVED: Engineering Surveys and Services, J efferson City, MO Bartlett and West, Jefferso n C i ty, MO CFS Engin eers, Jefferson City, MO This bid was posted on B o nfire . Bid notification s we re sent to 1,747 vendors ofwhi ch 10 were recommended vendors by t h e D e partment. FISCAL N OTE: Expend ed or Acco unt Nu mb er Descri ption FY 2022 Encumbered Bid Amo unt Balance Budget Am ou nt Contingency-Sales Tax G Funds-Capita l 45-990-578063 * Improvements $166,153.22 $0 $141,140.00 $25,013.22 Bid Total $141,140 .00 *A new account number w ill be created upon approval of the contract for this specific project. ATTACH MENTS-SUPPORTING DOCUMENTA TION Signarure: ~ti . a ~~4 '--.- mch mg Agent 11 22 From: To: Subject: Date: Leigh Ann, Bange Dayjd Corrjgan Lejgh Ann Ohio Street Bridge RFQ Thursday, February 17, 2022 9:04:47 AM Our Committee met and discussed the three submittals that we received. I have scored the three responses in Bonfire based on the consensus that was reached at that meeting. We believe that ES&S would be best suited for this project. Since this is a new process I am not sure what the next step should be but we would like to move begin the development of the scope and fee with ES&S when we reach that point. Thanks. David Bange, P .E. City Engineer City of Jefferson 320 E. McCarty Street Jefferson City, MO 65101 Phone(573)634-6433 .l ft.}• E l\S 0 N RFSQ4018-01/22-Ohio Street Bridge Project Scoring Summary Active Submissions 1 T t 1 l T h : 1 Capactty and l Past Record of · 1 ! Experience and I . I · · • 1 ° a ! ec ntca Ca ability P f I I Competence p ~ -·----·-------1-----·--------1--·--~------- Supplier . I /100 pts I /40 pts .•_. . I /30 pts p Engineering Surveys & Services Bartlett & West CFS Engineers 92 91 89 36 28 36 27 35 27 Generated on Apr 11 , 2022 3:30 PM COT -Leigh Ann Corrigan Page 1 of 1 28 28 27 CITY OF JEFFERSON CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and Engineering Surveys and Services, hereinafter referred to as "Contractor". WITNESSETH: THAT WHEREAS, the City desires to engage the Contractor to render certain services for the design of the Ohio Street bridge and related improvements, hereinafter described in Exhibit A. WHEREAS, Contractor has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Contractor for the performance of services by the Contractor. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Contractor as follows: 1. Scope of Services. Contractor agrees to provide all supervision, labor, tools, equipment, materials and supplies for the design of the Ohio Street bridge and related improvements, as set forth in Exhibit A. In the event of a conflict between this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail. 2. Payment. The City hereby agrees to pay Contractor for the work done pursuant to this contract according to the payment schedule set forth in the contract documents upon acceptance of said work by an Agent of the City of Jefferson's Public Works Department and in accordance with the rates and/or amounts stated in the bid of Contractor, which are by reference made a part hereof. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. No change in compensation shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. The total amount for services rendered under this contract shall not exceed One Hundred Forty-One Thousand One Hundred Forty Dollars and Zero Cents ($141, 140.00). 3. Term. This contract shall commence on the date last executed by a party as indicated below. The Contractor shall perform professional services for the design of the Ohio Street bridge and related improvements, as set forth in Exhibit A, within four hundred twenty-five (425) calendar days from the date last executed by a party as indicated below. 4. Additional Services. The City may add to Contractor services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 2 hereof. The Contractor shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and approved by the City and shall be accepted and countersigned by the Contractor or its agreed representatives. 5. Personnel to be Provided. The Contractor represents that Contractor has or will secure at its expense all personnel required to perform the services called for under this contract by the Contractor. Such personnel shall not be employees of or 2 have any contractual relationship with the City except as employees of the Contractor. All of the services required hereunder will be performed by the Contractor or under the Contractor's direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted except as provided in Exhibit A without the written approval of the City. 6. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 7. Independent Contractor. The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor or any of its employees as agents or employees of the City. 8. Benefits not Available. The Contractor shall not be entitled to any of the benefits established for the employees of the City and shall not be covered by the Workmen's Compensation Program of the City. 9. Nondiscrimination. The Contractor agrees in the performance of the contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 10. Illegal Immigration. Prior to commencement of the work: a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. c. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall provide proof of citizenship or lawful presence of the owner. 11. Notice to Proceed. The services of the Contractor shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A. 12. Termination. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the 3 effective day of such termination. The City reserves the right to terminate this contract for convenience by giving at least fourteen (14) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City, provide Contractor shall be entitled to payment for all work completed by Contractor through the date of termination. The Contractor may with cause terminate this contract upon 30 days prior written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor. 13. Waiver of Breach. Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 14. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney's fees, expenses and costs. 15. Severability. If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Assignment. The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee. 17. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable for the accuracy of the information furnished by the City. 18. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Contractor under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Contractor without prior written approval of the City. 4 19. Indemnity. To the fullest extent pennitted by law, the Contractor will defend, indemnify and hold hannless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting from the perfonnance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 20. Insurance. Contractor shall provide, at its sole expense, and maintain during the tenn of this agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than "A," that shall protect the Contractor, the City, and the City's officials, officers, and employees from claims which may arise from operations under this agreement, whether such operations are by the Contractor, its officers, directors, employees and agents, or any subcontractors of Contractor. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Contractor operations, products, services or use of automobiles, or construction equipment at a limit of $500,000 Each Occurrence, $3,000,000 Annual Aggregate; provided that nothing herein shall be deemed a waiver of the City's sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this section, or not renewed without 30 days advance written notice of such event being given to the City. 21. Documents. Reproducible copies of tracings and maps prepared or obtained under the tenns of this contract shall be delivered upon request to and become the property of the City upon tennination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and delivering same. 22. Books and Records. The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with this contract, and shall make such materials available at their respective offices at all reasonable times during the contract and for a period of three (3) years following completion of the contract. 23. Nonsolicitation. The Contractor warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, 5 brokerage fee, gifts, or contingent fee. 24. Delays. That the Contractor shall not be liable for delays resulting from causes beyond the reasonable control of the Contractor; that the Contractor has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Contractor be liable for indirect or consequential damages. 25. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whosoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 26. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action. 27. Notices. All notices required or permitted herein under and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: City of Jefferson Department of Law 320 East McCarty Street Jefferson City, Missouri, 6510 I If to the Contractor: Engineering Surveys and Services Attn: Chris Y ameli 802 El Dorado Drive Jefferson City, MO 65101 [Signatures to Follow on Next Page] 6 CITY OF JEFFERSON, MISSOURI ENGINEERING SURVEYS & SERVICES Carrie Tergin, Mayor Title: Date: ___ _ Date: ---- ATIEST: ATIEST: City Clerk Title: APPROVED AS TO FORM: Exhibit A Estimate or NTE 000 Proposal $ 100 Research $ 200 Survey (Topo/Boundry/AlTA) $ 210 Survey (Staking & layout) $ 220 Survey(As-Built) 230 Machine Control $ 300 Design Engineering $ 135,140.00 400 All Things lab 407 Drilling I Geo Report $ 6,000.00 $ 141,140.00 $ 74,000 KEG $ 5,300 Timberlake Notes Touk Dcsiqn Enqinoerinq Schematic Des!lln S<:oolnA w Client Preparinq Propos.:~ll ~pe of Services ConS1ruction Ooeuments TASK A DaHl Coll ection 3nd Concept Pl ans I Prchnin.::lry Site Visit 2. Design Tc.:~.m seeping meeting with City St.:11T 3, Prep:lre Meeting Minutes 4 Collect Md re\'iew :av.:1ibblc d.:1tn: 4 .1. City LIDAR. ocrial photo. GIS d:uo -l .2. Exis tinu utilit y data Total 4.3. 1\\ail.:~.blc City drnin.:1gc ca.lcubtions, floodplain HEC· RAS models, No·Rlse ccrtific:uions in the Qre.l 4 4. Pro~rt ~ Q,,ncrship lnfornl:lti on (Sec GIS) 4 5. Prep:trc Suney scope ofwod.;: for City (, Prcp:are l'rchmin:uy Concept PIJ.ns 61 Orid ge T~-pic.:tl CrOS1 Section 6 2 OH~rall plan Yiew df3\\U1SS showing project lin'Ats 6.3 Pl:tn 'iew dnm mgs showing initi.ll gr.tding limits 6 4 Profile dm\\ings sho,,ing ,·ertic3.1 :ilignm:.'Tl1 \\ith gr:wJes Md curve lengths 6 S. Prcp:lf'e pl.:1n \iew aerial photo exhibits for Interested Parties Meeti ng 6.6 Opini on of Prob:lble Construction Cost 6. 7 Desi&n te:tnt intern:>.! re\ iew 6.8 Pro Bress meeting "ith J efferson City Public Works (JCPW)st:tfl' 6 'J l'rep:lfe progress meeting minutes 6 10 Address JCPW Conuncnts 7. Public McetinHS 7.1. l)rcp:vc nil displays nnd documents needed for :m open house-style Interested PJrtil."S (W) meetin g. P~1rk Bonrd meeting, :md Pu blic Works Doard meeting. Int erested P:u1ies (:llso referenced o.s stlkeholders) include O\mcrs :md residents of proper1i es on :md :1dj::acent to the project 3nd ot her stnl..eholdcrs identified "ith the concurrence of JCPW s t:tfl' 7 2 Open House IP Mectiny 7.2 I. Prc:p:uc: dtspk1ys a.nd documents needed for meetlng. 7.2 2 Assist the: City in conducting :md nttmd :ln open houk·.S I)Ie IP ~ling. 7.3 Par\. Do:ud ~l cetinu 7.3 I. PIJn :md prcpnre dis pl3)" :u~d documents needed for nledmg 7 3 2 Assis t the City m presenting the pi~ to the P:1rk llo:1rd 7 4 Publ1c Wor-Ls :md Oc\·domc:nt Commillcc Meeting 7 4.1. Pl:tn and prepare dlspbys :u1d documents need ed for ntectmg 7.4.2 Assist th e: City in presenting the plans to the Publ1c Worl..s Uonrd 8 City Council l~ublic Bearing 8, I Prep:ve prcscntotion m.1tcri:ds for .:1 briefing to Ci ty COlu lcil describing the project develo pment to d:ue, includ ing:\ summary o f the public in\'OI\·ement process . TAS K D. l'llf:l.IMINA ilY PLANS I 0, Utility Coordmntion Mcc1 ing 10 I Prep:ue Concepl Plan Dra\\ings to be sent to utility reprcsent:ui,·es as PDFs and/or h:lrd copies. 10 2 , Conduct one (I) uttlity coordination lllee'ting IU 3 Prcp:lre meetmg minutes I I. Pu.•p:uc Prdunin~· Pl ans II I Emironmental Cle:tr:mces II 1.1 SHPO ) II I 2 USACE 404 pcmut (Assumes N::~.tion\\ide Permit II 1.3 ThreJtcned :md End.:1ngered Species II I A . FE~I.t\ Floodpl:t.in (scope :l.Ssumes City .:~.ppro,·ed No-R1.sc and C11y f-l oodplain Dcvclopmc:nt pern'At only. othc: r FEll. lA leiters ofm.1p ch:Jngc not included) 11.2 11.3 11.4. Title s heet General notes sheet Survey conlrolt><>ints and l.:1yout shl.-et Prinei le PLS t58 t 36 0 0 SurvPM PElt PE I El 95 ! s 147 Is t 36 0 0 0 0 I t t t t 0.5 0.5 I 2 2 0.5 t I 2 0.5 I • t 2 2 t 2 4 8 0 0 0 0 0 0 0.5 2 2 I t • 2 8 t 2 t6 8 0.5 t CAD Tech Field Tech 95 s 72 $ 64 0 0 2 2 2 2 4 0 2 4 1 t 2 Admin 64 0 s s s s s s $ $ $ $ $ s s $ s s $ $ s $ $ s $ $ 242.00 242.00 147.00 73.50 73.50 t47.00 294 .00 294 .00 2t7.50 291.00 481 .00 217 .50 527 .00 147.00 484 .00 95.00 962.00 760.00 217.50 464.00 95.00 527.00 1.342.00 337 .00 3,1t2.00 t 45.50 2t900 144.00 Trips ll.:S T~pic:~.l cross sections 11.6 o,em/1 Plan View Sheet 0.5 11.7. Ohr o Street Pl3n·Profde Sheet s \\lth gr::tding lirrits 0.5 II 8. Intersecti on layouts ILK. I. Side S1rec1S I I.K2. Trail crossings 11.8.3. Dri\·cw:tys 11.9. P:wemcm m.'Vking ;Uld si1!,11:1 J:!~ pbn (CrosswaJk r--t---t---f--T--f----f.----f.--4 ---+---j s•sn "ith sobr JX)\\ered be:1eon) 11.1(1 P:n erncnt dr:tin:1gc S)o'Stcm b~out :u1d profiles II II l.igluong pl:m 11 .12. Dnd ge Pl:w 11.13 Tempor:uyTrnffic Comrol per MUTCD 11.14 City of Jefferson Stand:trd Dct:lil.s 11.15. Cross sections c,·cry 50 feet nnd intcrseclions/dri' C\\ :-~ys II.J6. Fr eid rc\icw 11 .17. Oprm on of Probable Cost II.IK II 19 Design Te:un lntcmnll~ene\\ Address JCPW Comments TA SK C. Jti G II T-OF-W,\ Y rt.,~\NS 12 E:tScment Oesenpt•ons Property desc riptions :md dispb.y dr:1win~s for nil needed peml.'l.nC'nt :l.nd tempomry e:tSemcniS (c:stim."''tc 4 dcscriphons ) ·n,e Ci ty will ::1cquirc the needed e3.Scmcnts. 13 Prcp:uc R1gh t-of-W:ay P13nS 13.1. Title Sheet 13.2 Qq:r:lll Pl:\n Vie\\-Shec1 I 33 Pnrc:c l Tabul:uion 13.4. fllrul J'1rofile Sheet s '' ith c:tSemen t tu1d right -of- '':I.Y l.1bcls 13.5. prof1les 13.6. 13 7 13.8 . Fuul P."'~' eme nt drainage system byout nnd No-Rise DocumentJtion Design Te:'lm lntem;tl RC\IC'\\ Address JCPW C onuncnts T AS K D. FINA L I'LA NS, SI'ECS & ESTIMATt:S (PS .~E) I 1-t Prep:uc F1nll Plans (Afier rig_ht Of\\a)/cascmcnts :~.re ::1cquncd) 1.1 I Title sheet 14 2 General notes sheet I~ 3 QuJ.niiiY sheets 14 .4 Suncy comrol poims :md b you1 sheet 14.5. Typical cross sections 14.6. 0 \cr:tll Pl:~.n View Sheet 14. 7. JlJan-Pr ofile Sheets ''ith gr:Kiing hnuts 14 8 Spccml in tersection b) out sheds 14 9 Pa,cmentjomt plan 14.10 Pa\emcnt n'l.'lfking and srgnage pbn (Crosswllk sign mth solar po\\Cred beacon) 14 .11. Jla,ement drain:tgc sys tem In~ out nnd profiles 14 .12. Rct:timng wall plans 14.12.1 Loc:uion design :uul profiles 14.12.2. S tructural details 14.13 . L1ghtmg pl.m 14.14. Ondge l'bns 14.15 TempomryTr:UficCo ntrol per M UTCD 14 16 Eros ten C'o n1rol D nm mgs an dct:trls 1-1.17 C rt) of Jefferson St:md:ud Oct:trl s I ~.IK Crou sechons c,·c~' 50 f«t :tnd mtcrsccttons/dri ' cw.ays l .J.I'J. FieltlHc,icw 14.20. Send Final Pl:m POFs to utihty rcprcscnt:tii\'CS for coordination 1.J 21 Op1mon of ))rob:J.ble Cost and 01d Form 14.22. Tedtruc.ll specs~ specLl lJHO\lSIOns 14.23. Desrgn Te!\m l nt em!ll Rc' rew 14.2-1 Address JCPW Comments 12 0.5 05 05 12 0 .5 0.5 0.5 0.5 05 05 0 5 0 ,5 291.00 2 17.50 361.50 962.00 962.00 772.00 1,342 ,00 1.630.00 <:18.00 876.00 <35.00 <35.00 8 70.00 484.00 527.00 588.00 1,5«.00 962.00 1.728.00 294.00 962 .00 109 .50 36.00 1,391.00 36.00 109.50 145 .50 625 .00 1,486.00 312.50 217 .50 29 1.00 294 .00 294 .00 484 .00 219.00 1'5.50 72 .00 217 .50 95.00 95.00 527.00 1.3-48.00 588.00 962.00 W:ltor Quality Documcnt1 SWPPP Hydt:aufic Rcpcwt Elosion and Sediment Conrrol Oesig'l (lypeln••<itlonali<cm )r~]~~~~~~~[~[~[~~~~]~~~-05 (type in additional item) (tYPe in addllonaJ item) (type in add tiona! item) (type in additional item) 833.50 Outside Oo.slQn Team Coordination Bridge OcsiWl by Kas kaskia Site UQhting Landscape Oesi~ Total 0 Bidding ProC\Il!!!!lfll Soec:ifications. Contract Documents Pte bid meetin~ Ou~ons. Addenda. etc. Bid Comparision and Bid T abuJa!3on, R Altend Bid ()pcninR ecommcnd Award (type in ad(ftional ilcm) (type in addtlonlllllcml (type in ad(ftional it em) Total 0 Construction Admini,tration Pte-Construction Meeting Shop Orev.inQS Celeetrieal) Shop Ora\'AAQS (&tructural) Shop OraWnps {sewef) Shop Orav.inps (plumbinQ) etabons Construction Questions I OraWnn lntercx Ens;neeri~ Supplimentallnstructioos or Proposal Requests Site Vis.its (0 v isits) nch U st Substanti al Completion Site Vi si t and Pu Review Monthly pay apps As-buiUs and Final Inspection idQe Submittal to MoOOT (type in additional it em) (type in addtionaf it em) (type i n addtionaf item) Tot~tl 0 Expendllbles Plotting, Postage, Etc (5 copies of pf'o}e ct manual) Lodging As·Bult Survey ~i:>neous~:;---==== r.t.reage (rOllld trip) TitUeWork. a•butll ftvD e in addtionN Item) (rype in addtionBI Item) Total 0 '[rips_ 0 112 0 2 1 2 ' 0 0 8 1 2 8 0 0 ' 2 0 0 10 6 0 0 0 0 M.des 1 0 0.6 $ 5,300.00 $ 139 132 0 0 $ 119.2 33.00 8 $ 1,190.00 $ 1 $ 389.00 $ 588.00 $ -$ $ $ $ 9 0 0 0 $ 2,1 67.00 $ 294.00 0.5 $ 47.50 0.5 $ 47.50 05 $ 47.50 $ $ 1,176.00 $ $ $ $ 8 $ 1,120.00 2 $ 416.00 $ $ $ 1.5 10 0 0 $ 3,1 48.50 i 0 0 0 0 $ 0 $ 124,548.50 SubtotJI ContingenC'I 9% $ 10.586.62 Contingency $ 135,135.12 Total Estimate s 13S,l40.00 NTE s 135,130.00 Uno Item 400 Task Pr!nclplo PE I El CAD Tech Field Tech Admin Trips s 158 s 136 95$ 72$ 84$84 402 · ---~~=:s::.j,;.,.'0~,::.,6:l&a.-:o_;c±~iti~r::.i:;ikE~·-=-~~~~~~~~t1::TI~:;~~~~~~~~ml]lt21~~~§ Drill Rig Excavator Skid Steer-Mobilization/load/unload Skid Steer-Operation mileage Load & Unload MobUizationnoad/unload Support Vehicle (per day) Feel Auger DrUiing -No SampUng Feet Auger DrUling -Sampftng Coring 403fT~-·.:_.::·;~-,_-~ .. }~:~;'·'~~.:-: =~~c~:,:':J~"'t.iiu_a· · ··--.. ····-~·····- __ ·...:.~.-.:...-.:.:--·:.-. MobHizationnoadlunload 308 Mini (12' depth) 320 exc. ($189 add $21 for grapple) Skidstcer (w/1 operator and 1 laborer) Trucldng Drill Rig Over Night Per Diem 406!!l...mP~~~9~-:Z.i:=~~-- Jars Shelby Tubes Moisture Conten1 Particle-Size Analysis, Wei Sieve Hydrometer Analysis Material Finer Than #200 Sieve Specific Gravity Alterberg Limits (LL,PL&PI) Shrinkage Limit Dry Density of Undisturbed Sample Unconfined Compression Triaxial (Q), Multistage Consolidation Test Swell Proctor-Standard Proctor-Modified Relative Density Califomia Bearing Ration Flex WaD Perm. FaUing Head Perm. pH and sulfates Time Creating Report Bound Reports Proctor Samples (agg) Sieve and PI Fine Aggregate Testing Sieve, -200, SG, Del, Lightweight, Clay Coarse Aggregate Testing MoOOT •'-- Sieve. -200, SG. Del, Tor E Pieces Samplo Pick up Reporting 408 Total s 112 s 150 $ 210 $ 170 $ 120 $ 140 $ 100 18 10 98 84 70 70 56 80 34 53 350 450 205 140 170 385 300 320 260 Hr Hr Hr Hr Hr Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Ea Subtotal $ s $ $ ~~~~Pv~~ill~~~~iiiiiim: $ $ Subtotal $ $ $ $ $ $ Is l£tn.#1'0YI ~ 4o9:.~ i~~fcUQrnfflftci'iiil&ttlivif~iic.,·~.-:. .. ::=_.' :::li:~~~SZ2~:2~flliD~~rEJ:~~~~~,:a:z:~~~~~ ~~:fi~arthWorl< fill 1---+---+---t---+---+----t : ~~~::,and utilities 1----+----1----l-----+----+----t : Proof Roll 1---+--+----+---+---+----1 $$ Subgrade AggBa~ ............ .p~~~~====~~~~~~==~$$ Nudear Density Guage fl Reporting '----...L...---'-----1---...L...---..1.---..J S - Profit Total 10% $ 409 Tolal S Subl olal 410 Foun<QUono (lnclud<!s Travel Time) Subgrade Obs<!IVI\100 F001ings Observallon P1er Obsetvabon Repon.ng I I 410 Total S Subtotal 411 R elnforcement Observations (Includes T~vet nT~==E==E==:t===E===E==3 Foollngs FoundaUon Walls Relalnlng Walls Slab·on·grade Stairs Line hom Elevated Slab Beams/Girders Columns Loadong Dock E><1 Stairs/Stoops Stdewa!k Pavement Masonry Reportl\g 411 Totol s .t12 Concrete, Mortu, an d Grout (Includes Travel T1 Concreto Plant lnspec:uon mel Foot ong s super spea.l footmg Foundauan W1Us Sla~rade Stan Elevated Stabs Beams/Girders Columns Loadong Dock E><lerlor Sto~s/S1oops Re ta ining Wall Curb and Guuer 1 Ramps Pavement Sidewalk Monar/Grout Monar/Grout for CMU CyiiCube/Prism Potkup Mortar Cube GroutPnsm Cyinder 4 X8 Eoeh Cyinder 6X12 EaCh Reporu>g 4 12 413 Aophlft TuUng (Includes Travel Time] core densdy tesung 413 core dril l generator rental core drilong Reponlf\g Task Steetlnsoec.tlons 415 Sttuc1urul Sloel Precast Con nections Bobs Shear Studs Oec.kln g COnnechons Bar Joists Weld lnspectoon Total S ~ Total 0 S Prin clpte EnQineer $ 158 s 136 Sets Sets Sets Sell 40 185 s Eo Eo $ Subtot,al Per5el s 22.00 Per Set s 2400 Per Set $ 15.00 Per Set $ 16.50 78 SubtOIII 0 SubtOI•l El CAD Ttch SpcllnDCir Admin 95 s 72 $ 85 s 64 Is Is s s (type In oddotlonolum) (!ype In o ddiiJOnolum) (!ype in add110nalcem) UT Equipment Ren111 Repon.og 175 41 5 416 Fnm1ng 4 16 Shear wall obsetva:Uon Repon..ng 417 F ire Proonng - F•re Rated Walls Re~'1JnQ 417 Oth or Ta sks 4t8 (type In add~ional hm) (type In add~lonal dcm) (type in addition al Jtcm) (type In addiiJOnal•em) RepononQ 4t8 4 19 Mlseollanoous Mol cago (round 1~p) I Total 0 Total o I I 0 0 0 Tnps Rate M ~o a go 0 0.6 Proht 10% NTE I I 0 0 Subtotal 0 Subtotal Estima te I ~ -I s s s s s s I s Ll S;;._ ___ __,I Subtota l I s 6,ooo.oo I Profit Total REPLACEMENT OF THE OHIO STREET BRIDGE OVER WEARS CREEK KASKASKIA ENGINEERING GROUP, LLC ESTIMATE OF HOURS Tasks Manager Principal CPMl Prolocl Eng ProJIICt Admlnllfratlon Projoct Man11gement and Coordination 18 Meetings 9 Invoicing. 9 Management Review 2 Quality Assurance 4 Subtotol Hours 2 40 0 Subtotlll Labor COif SBCO.OO $10 cco.oo so. co Brtttg11 Altomwt~va Anm•,. COnceptual Design COncept.levcl Cost Estlmato Brldgo AltematMis Memo QualitY contol 8 Subtotal Hours 0 0 8 Subtotlll Labor COif so.oo so.oo $1121).00 BrfdQII Prollmlnary Dulgn TY!Ie Size and L.ocatlon {TS&L) -Design 2 TY!Ie Site and Location {TS&ll-Plan Development QualitY COntol 8 Subtotal Hours 0 0 10 Subtotlll Labor Coif so.oo so.oo $1400.00 Brtdge Final Dulgn and Production (Jbsumu sproad box boamJ S~e Via~ 6 Dock Design 4 Girder/Beam Design 4 Abutment Analysis 8 WinQWeD Analysis & DcteiUng 2 Foundation Analysis 4 SOismlc Design 1 Job SPecial Provisions 1 Quantities/Bar BRI 8 Addro&l QA/QC Comments 4 Address .l'gell_cy Comments 4 correspondence 4 Final Bridge Plans Development 20 Load Rating (Assumes Agency provides AASHTOWARE License) 4 SI&A form preparation 2 Subtotal Hours 0 0 76 Subtotlll Labor COif so.co $0.00 $10,640.00 Blfdlle Pro.l.ettlntl and COnlfnlt:tlon SUDDOn Pro-Bid COnference Oncludes travel time\ 8 Bridge RFI ReSJ)OniCS (Assumes 1 RFI) 4 Shop Drawing Review of Girders and Bearings 2 As-Built Bridge Plana 2 Subtotal Hours 0 0 16 Subtotlll Labor Coif so.co $0.00 $2240.00 Ratoa (Includes direct labor, proftt and overhead) $300.00 $250.00 $140.00 Direct cost: Mileage (2 rounds trips from BcDavillo ta Jefferson City) I SOOimUes IS 0.581 Meals I 21daya I$ 28.00 I TOTAL DIRECT EXPENSES TOTAL LABOR Total Hours TOTAL 31912022 StolfEng Tech IV Admin Hours 18 9 9 18 2 4 0 0 9 51 so. co $0.00 $1125.00 $11 725.00 16 16 4 4 8 8 8 28 0 0 36 $2,940.00 $0.00 so.oo $4,060.00 16 18 24 24 8 16 24 0 50 $1680.00 $3120.00 so.oo sa 2oo.oo 6 8 12 8 12 16 24 4 6 8 12 2 3 2 3 24 32 8 12 8 12 4 8 40 160 220 8 12 4 6 144 160 0 380 $15120.00 $20800.00 so.oo $46560.00 8 4 8 10 4 8 14 12 8 0 36 $1260.00 $1 040.00 so.oo $4,540.00 $105.00 $130.00 $125.00 I $348.00 I $56.00 I $404.00 $73 085.00 5531 I $73,489.00 I David Bange, PE City Engin eer City of Jefferson 320 E McCarty St Jefferson City, MO. 65101 Dear Mr. Bange: March 9, 2022 Revised March 29, 2022 RE: Pro f es sional Services Proposa l Ohio Street Bridge Thank you for the opportunity to submit this proposal for civil engineering services for the above referenced project. We understand this project to include design of a single span structure over Wears Creek. The structure will have a driving surface that is a minimum of 24 feet wide with a 10-foot-wide pedestrian walkway on the downstream side of the structure that is e levated six inches above the driving surface. The City's desire is to have the structure match the architectural design of the Dunklin Street Bridge including patterned concrete created with form liners, railings, and lighting. The request is to design a structure that will improve the existing hyd raulic capacity of the bridge to the greatest extent possible without causing harm to downstream structures or negatively impact downstream water surface elevations. The No-Rise approval will be done through City staff. We are providing a detailed outline for the Scope of Services in Attachment A. We will be happy to discuss our scope and fee should you have questions or wish to adjust the scope. We ask that you review the scope in detail to ensure we are proposing what has been discussed and we have not added services or neglected any service you wis h . It is our intention to provide your project as desired at a reasonable fee. We would propose a Not-to-Exceed fee of $141,130. Bills will be submitted monthly based upon 2022 Standard Fee Schedules ES&S as well as Kaskaskia Engineering Groups We will begin work upon Notice-to-Proceed and the survey information being provided to our team {we are providing a schematic of what we believe will be needed from your survey staff). It is our understanding that you wish to bid the project in March of 2023 and you will need approximately 2 months for advertisement and approval process. Ohio Street Bridge March 29, 2022 Page 2 We provide many additional services that can be added to this proposal upon request. Examples include stormwater detention and BMP design, landscape design, and construction quality control observation/testing. All hardcopy prints, shipping fees , & permit fee s are a reimbursable expense in addition to the fees noted above. Invoices will be sent monthly and you agree to pay these invoices within 30 days of the date of the invoice. If the proposed scope of services, fees, and payment conditions meet your approval, we will begin preparing a contract. Plea se do not hesitate to co ntact us with any questions or concerns. Respectfully, Chris Yarnell, PE Branch Manager ATTACHMENT A-SCOPE OF BASIC SERVICES March 9, 2022 Revised March 29,2022 OHIO STREET BRIDGE City of Jefferson -Public Works Department PROJECT DESCRIPTION: The Ohio Street Bridge project will include replacement of the Ohio Street bridge over Wears Creek and improvements to the bridge approaches including the intersections with Wears Creek Greenway, storm water collection system and piping, lighting, and pedestrian and bicycle accommodations. Design services will include: geotechnical engineering and pavement design, bridge design, roadway design, hydraulic analysis and storm water management design, environmental clearance services/permits, utility coordination, lighting design, limited bid phase and construction phase services, and as-built bridge plans. Concept plans, preliminary plans, and final plans, specifications and cost estimates will be produced. Engineering Surveys and Services will be assisted by Kaskaskia Engineering Group for structural engineering required for the project. Custom Engineering will provide pedestrian lighting as a subconsultant on the project. Surveying information will be provided by the City of Jefferson staff. TASK SUMMARY The following is a summary of the tasks associated with the scope of services to be provided by Engineering Surveys and Services (ES&S) for this project. A. Data Collection and Concept Plans B. Preliminary Plans C. Final Plans, Specifications, and Estimates D. Bid Phase Services E. Construction Phase Services F. As-Built Bridge Plans for submittal to MoDOT Bridge Inventory, DETAILED SCOPE OF WORK TASK A. Data Collection and Concept Plans I. Preliminary Site Visit 2. Design Team scoping meeting with City Staff 3. Prepare Meeting Minutes 4. Collect and review available data: 4.1. City LIDAR, aerial photo, GIS data liPaoc ::-l::ngiueain,~ SurPeys & Senices Attachment A-Scope of Services --------5•U!; 1)5-! OHIO STREET BRIDGE REPLACEMENT City of Jefferson -Public Works Department ~-· ~-·~ --~~~---~---~~~·---- 4.2. Existing utility data 4.3. Available City drainage calculations, floodplain HEC-RAS models, No-Rise certifications in the area 4.4. Property Ownership Information (provided by City of Jefferson, See GIS data) 4.5. Survey data to be performed by City staff and sealed by Missouri Professional Land Surveyor in AutoCad format. Reasonable direction will be provided by ES&S for information to be provided. 5. Prepare Preliminary Concept Plans 5 .1. Bridge Typical Cross Section 5.2. Overall plan view drawings showing project limits 5.3. Plan view drawings showing initial grading limits 5 .4. Profile drawings showing vertical alignment with grades and curve lengths 5.5. Prepare plan view aerial photo exhibits for Interested Parties Meeting 5.6. Opinion of Probable Construction Cost 5. 7. Design team internal review 5.8. Progress meeting with Jefferson City Public Works (JCPW) staff 5.9. Prepare progress meeting minutes 5.10. Address JCPW Comments 6. Public Meetings -not provided at this time TASK B. PRELIMINARY PLANS 7. Geotechnical Investigation includes two (2) borings at centers of bridge ends 7 .1. Office Preparation 7 .2. Field Reconnaissance 7.3. Collect Soil Boring Samples and Logs 7.4. Drill Rig rental 7.5. Prepare Geotechnical Report 7.6. Design Team Internal Review 7.7. Analysis of the existing historic retaining wall is not included. 8. Utility Coordination Meeting 8.1. Prepare Concept Plan Drawings to be sent to utility representatives as PDFs. 8.2. Conduct one (I) utility coordination meeting 8.3. Prepare meeting minutes 9. Prepare Preliminary Plans 9 .1. Environmental Clearances: 21 P au e :::;.. fngilleerin~.: Surl'eys & Servict!s Attachment A-Scope of Services --------s,,,., 19).: OHIO STREET BRIDGE REPLACEMENT City of Jefferson-Public Works Department 9.1.1. SHPO 9.1.2. USACE 401 & 404 permit ES&S and/or associates to perform if applicable 9 .1.3. Threatened and Endangered Species 9.1.4. FEMA Floodplain (scope assumes City approved No-Rise and City Floodplain Development permit only, other FEMA letters of map change not included) 9 .2. Title sheet 9.3. General notes sheet 9.4. Survey control points and layout sheet 9.5. Typical cross sections 9.6. Overall Plan View Sheet 9.7. Ohio Street Plan-Profile Sheets with grading limits 9 .8. Intersection layouts 9.8.1. Side Streets 9.8.2. Trail crossings 9.8.3. Driveways 9.9. Pavement marking and signage plan (Crosswalk sign with rapid flash beacon) 9.1 0. Pavement drainage system layout and profiles 9.11. Lighting plan, including electric conduits and wiring details 9.12. Bridge Plans 9.13. Temporary Traffic Control per MUTCD 9.14. City of Jefferson Standard Details 9.15. Cross sections every 50 feet and intersections/driveways and at points of interest 9 .16. Field review 9.17. Opinion of Probable Cost 9.18. Design Team Internal Review 9.19. Address JCPW Comments TASK C. RIGHT-OF-WAY PLANS I 0. Easement Descriptions-not included 11. Prepare Right-of-Way Plans-not included TASK D. FINAL PLANS, SPECS & ESTIMATES (PS&E) 12. Prepare Final Plans (After right of way/easements are acquired) 12.1. Title sheet 12.2. General notes sheet 12.3. Quantity sheets 31 Page fngilzeerin~ Sun•ey,· & Services Attachment A-Scope or Services --------5111(1' 1954 OHIO STREET BRIDGE REPLACEMENT City of Jefferson~ __ P~blic Wo~ks D~partment 12.4. Survey control points and layout sheet 12.5. Typical cross sections 12.6. Overall Plan View Sheet 12.7. Plan-Profile Sheets with grading limits 12.8. Special intersection layout sheets 12.9. Pavement joint plan 12.10. Pavement marking and signage plan 12.11. Pavement drainage system layout and profiles 12.12. Retaining wall plans 12 .12.1. Location design and profiles 12.12.2. Structural details 12.13. Lighting plan, including electrical conduit and wiring details 12.14. Bridge Plans. Scope of work assumes: spread box beam bridge with one tall abutment and one integral abutment. Significant design variation may require a design fee amendment. 12.15. Temporary Traffic Control per MUTCD 12.16. Erosion Control Drawings and details 12.17. SWPPP 12.18. City of Jefferson Standard Details 12.19. Cross sections every 50 feet and intersections/driveways/point of interest 12.20. Field Review 12.21. 12.22. 12.23. 12.24. 12.25. Send Final Plan PDFs to utility representatives for coordination Opinion of Probable Cost and Bid Form Technical specs and special provisions Design Team Internal Review Address JCPW Comments TASK E. BID PHASE SERVICES 13. Attend Pre-Bid Conference 14. Respond to Questions/Prepare technical and engineering parts of Addendums 15. The City will provide the administration of bid documents, including distribution of bid documents, maintaining a bidders list, collection of money and distribution of addenda. TASK F. CONSTRUCTION PHASE SERVICES 16. Attend Pre-Construction Meeting 17. Review Shop Drawings and Materials Certifications 18. Provide file for project staking in AutoCAD format. 19. Provide answers to questions that may arise during the course of construction. 20. City will provide all other Construction Phase Services 41 Page J:'ngineering SwTe,f" ,~ Services Attachment A-Scopl! of Services --------s"'"' J:JS-' OHIO STREET BRIDGE REPLACEMENT City of Jefferson -Public Works Department --r-~---~----~-----··--- TASK G. CONSTRUCTION MATERIALS TESTING SERVICES-not included TASK H. AS-BUILT BRIDGE PLANS 21. As-built survey of the bridge structure 22. Prepare as-built plans and prepare for submittal to MODOT Bridge Inventory Additional Services upon request. Utility Potholes for exact location and depth Special Construction Inspections 51 Page Attachment A-Sl:opc of Services E11giueeri11J,t Suneys (~ Services --------smce 1.?54 NOTES : Professional Services Hourly Fee Schedule January 1, 2022 SERVICE OF: RATE: :::~:~:(~:~:i:r.:~c ::.:.:·:::::.:::::::::::::.::::.:.:·.:·:.:::::::::::::::::::.::::::::·:::::::::::::·~:.L ~:::::.:::i.~:?.::~:~.~::~?.~.~ .... . .. ~.~~-~~.~ .. ~!:~.f~.~?.~~.~.~.! .. 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L .. ~<?.~.r ... . Adm ini str at ive Ass ista nt $ 64 I hour ············································································································-.. ··-········· ·······-····-· ...... . ... ~~.~.~:..~.~-~.n.~.i-~-~ .. 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L .. ~~-c-~ ... . ... ~-~.?.~~-~~.P.!.~.~-~ ....................................................................................................................... . .. ~-.~::.~ -~-~:: .. ~i-~~!~.~~!9.~.~! .. ~.~.?.~~--~-'~!.~.~~~-............................ $.. ·-· ...... 9.:~.~-... L .. e.~.~-~ ... .. ... ~ .. ~:: . .x.}.~:: .. s.i.~~!~-~~!9.~.~! .. ~?.1.?.~.............. ... . ..................... .$.. ....... o.:~g .. j ... e.ac h ... ~.~~~ .. X..~.?.~: .. s.i.~~-~-~-~~i -~~-~! .. b..l ~~-k .. ~ .. V:!.~.~t.~ ................................ $. ........... ~.:9.0 .. _./.._ .. e.~.ch .... . ... T~.a-~~-1 .............................................................................................. $ .......... ~:~? .. J ... ~.i_l ~ ... .. ... ~.~r. .. ~.i-~~ ......................................................................................... $ ............... ~.~---·1._· ~~Y ... . .... ~.?.9.~.i -~~ ........................................................................................................... ~.?.~~ .................. .. 1. Overtime charges at 1.4 times above r ates. 2. Schedu led const r uct io n ph ase se rvi ces and/or field observations wi ll be charge d at a 2- hour minimum. 3. Weekend work wi ll be charged at 2-hour minimum overtime. l(aska skia Eng in ee ring Gro up, LLC Engineering Manager Principal Engineer Senior Engineer Project Manager Project Engineer Staff Engineer Support Services Senior Biologist/Scientist Biologist/Scie ntist GIS Manager Senior Techn icia n Tech nician Construction Administrator Administrative Personnel Intern Schedule of Hourly Rates January 1, 2022 208 East Main Street Suite 100 Belleville, Illin ois 62220 6 18 .233.5877 phon e 6 18 .2 33.5977 fax $300.00 $250.00 $195.00 $165 .00 $140 .00 $ 95.00 $135.00 $105 .00 $135.00 $150 .00 $130.00 $ 85.00 $125.00 $ 50 .00 The above hourly rates are effective as of January 1, 2022 , and are subj ect to adj ustment annually . Time for Support Services in excess of 8 hours per day on client's project ; work performed on Saturdays, Sundays, or Holidays; or expert witness depositions and /or testimony wi ll be invoiced at 1 Y2 times the indicated hourly rat e. Expenses Travel per mile Current IRS approved per-mile rate Outside Services (Subconsultants, Subcontractors or Vendo rs ) Cost + 15% Commercial Travel , Meals or Lodging At Cost RESOLUTION SUMMARY RESOLUTION NO: RS2022-04 SPONSOR: Councilmember Schreiber SUBJECT: Authorizing the Grant Application of the Bureau of Justice Assistance Body- Worn Camera Policy and Implementation Program Grant DATE INTRODUCED: May 16. 2022 DEPARTMENTDIRECTOR(S):~~~~~~~~~~~~~~~~ CITY ADMINISTRATOR: --~~--------~~~~~~----------------- Staff Recommendation: Approve. Summary: Authorizing the submission of a grant application to the Bureau of Justice Assistance (BJA) for the Body-Worn Camera Policy and Implementation Program (BWC PIP) on behalf of the Jefferson City Police Department. The BWC PIP grant is intended to support law enforcement agencies through funding the purchase of BWCs with the assistance of planning and implementing a comprehensive BWC program. Origin of Request: Police Department Responsible: Police PERSON RESPONSIBLE: ROGER A. SCHROEDER, Chief of Police Background Information: The Jefferson City Police Department (JCPD) is committed to community policing principles that make police-community relations a top priority. A key component of enhancing police-community relationships is the implementation of a broad- scale BWC initiative that supplies all 90 sworn officers of the Jefferson City Police Department with access to a BWC. The Jefferson City Police Department will effectively utilize community partnerships to ensure the success of this initiative. This includes critical departments within the City government representing the Information Technology Department, Finance Department, and Law Department. It also includes partnerships with the Cole County Prosecutor's Office, City Prosecutor's Office, and Public Defender's Office. Most significantly, it will also include a strong partnership with the community, as represented by a variety of community and neighborhood organizations. Successful implementation of the BWC program will benefit the Police Department, Courts, and community by providing an audio and visual record of incidents that capture evidence of a crime, accurate reporting of police/public interactive incidents, promoting transparency, and continuing efforts toward furthering police -community relations. FISCAL INFORMATION: The BWC PIP program will fund up to $2,000 per BWC. This is a cap on the full program implementation, which may include f unding for related equipment, digital data storage/management, officer training, or BWC PIP administrative personnel. Number of sworn officers authorized by governing authority = 90 Grant funding cap per BWC = $2,000 Maximum Federal Funding = $180,000 The grant requires a minimum 50% additional contribution match. The estimated BWC PIP total budget is $661,643 for the implementation of 90 BWCs, 39 In -car cameras, & related equipment. BWC (90) $192,493 In-Car Cameras (39) $221,756 Installation $35,710 Server $65,150 Maintenance (5 yrs) $30,000 Cradle Point $108,034 FirstNet APN $2,500 BWC Audits/Quality Improvement Evaluation Software (1yr) $6,000 Total Project = $661,643 The federal funding request would be $180,000 with a $481,643 of non -federal funding. The funding source of non-federal funds will be the Quarter-Cent Public Safety Tax. The BJA will consider, among other factors, the Office Justice Program’s strategic priorities, a recipient’s overall management of the award, and the award -funded work’s progress, when making continuation award decisions. RESOLUTION RS2022-04 Sponsor: Councilmember Schreiber A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR THE BUREAU OF JUSTICE ASSISTANCE BODY-WORN CAMERA POLICY AND IMPLEMENTATION PROGRAM GRANT WHEREAS, the City of Jefferson has the opportunity to apply for the Bureau of Justice Assistance Body-Worn Camera Policy and Implementation Program Grant; and WHEREAS, the purpose of the grant is to support law enforcement agency's plans for implementing a comprehensive body-worn camera program; and WHEREAS, the grant, if awarded, would provide up to $180 ,000 for the City for the purpose stated above ; and WHEREAS, the grant would require the City to match 1:1; WHEREAS , receiving said grant would benefit the City. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Jeffe rson City, Missouri supports and authorizes the City Administrator or his designee to execute and submit the necessary application to obtain funding for the Bureau of Justice Assistance Body-Worn Camera Policy and Implementation Program Grant. Adopted this 16th day of May, 2022 Mayor Carrie Tergin ATIEST: APPROVED AS TO FORM : City Clerk City ~ FY 2021 BJA BWC PIP Single Agency Screening Sheet For Any Agency Applying for Federal Funding for Its Own Body-Worn Camera Program Purpose: This screening sheet serves three purposes. First, it allows a prospective grantee that is considering applying for the Bureau of Justice Assistance (BJA) Body-Worn Camera Policy and Implementation Program (BWC PIP) grant to determine if it is eligible for FY 2021 grant funding. The BWC PIP grant is intended to support a law enforcement agency’s plans for implementing a comprehensive body-worn camera (BWC) program. Second, the form supports self-assessment to determine whether an agency considering applying is sufficiently capable and committed to fulfill the administrative and programmatic requirements of the grant. Third, for those agencies that do decide to apply, this form should be submitted as an attachment in support of the agency’s full application. Limits on this form’s applicability: This screening sheet should be used only by an agency that is seeking BWC PIP federal funds to support its own BWC program. Any applicant that is seeking to apply on behalf of itself and one or more subrecipient agencies should complete the FY 2021 BJA BWC PIP Partnership Application Screening Sheet instead of this form. A state or regional consortium seeking to apply on behalf of its constituent law enforcement agencies should also use the Partnership Application Screening Sheet. Note to Applicants: If an agency applies for FY 2021 BWC PIP funding, this screening sheet will help clarify the scope of the applicant’s BWC PIP program for processing by the BJA staff. As a gauge for assessing eligibility and program commitment, this screening form should also help an applicant organize and complete its full program narrative and budget detail for the FY 2021 BWC PIP solicitation. It is strongly recommended that a copy of this screening form be included as an attachment to an agency’s FY 2021 BJA BWC PIP grant application package. Section A: Agency Eligibility, Program Type, and Scope 1.Applying agency is a publically funded law enforcement agency that performs law enforcement functions (such as enforcing state or local laws and having powers of citation, arrest, or prosecution)? If the answer is NO, your agency is not eligible to apply. Yes No 2.Best description of the law enforcement (LE) agency type for applicant agency (select only one). Municipal LE County Sheriff County LE (not Sheriff) University/College LE Secondary School LE Primary State Police Agency Special Jurisdiction LE (e.g., transit authority or park police) Regional LE Agency Tribal LE Agency Prosecutor’s Office (that performs LE functions) Correctional Agency (that performs LE functions) 3.Number of sworn officers currently employed (if part-time officers are employed use number of full-time equivalent). 4.Maximum number of sworn officers authorized by your agency’s governing authority (if applicable, use number of full-time equivalent). 5.Total number of BWCs that are already deployed in your agency or will be in possession of your agency on or before September 30, 2021. If none, enter “0”. 6.Best description of BWC implementation type that will be supported should your agency receive BWC PIP funds (select only one). A pilot or trial program Expansion of existing BWC program An extensive or full-scale implementation Replacement of equipment that has reached the end of life- cycle 7.Total number of BWC intended to be purchases as part of this grant. Include all whether proposed purchase is through federal or matching funds. Section B: Agency Minimal Commitment to Programmatic Requirements of BWC PIP Site-Based Grant 1.Agency intends to purchase or lease BWCs as part of this grant application. If the answer is NO, your agency is not eligible to apply. Yes No The items below denote minimal program requirements. To be a successful applicant, your agency should be committed to answering yes to all of the questions below. Note that such commitment must also be clearly and expressly described in the agency’s grant application material, in particular the program narrative. BWC PIP is a competitive peer-reviewed grant program. All applications will be assessed on the quality and completeness of the application package, not the answers provided in this screening document. 2.Agency is committed to implementing a comprehensive BWC program that incorporates all of the following. 2.1. A comprehensive BWC policy that will be (or was) developed in partnership with key stakeholders outside of the police agency, including at minimum prosecutors or other legal officials that will be responsible for reviewing BWC footage. Yes No 2.2. A plan for training BWC users that at a minimum includes BWC operations, BWC policy, and any state or local laws and regulations affecting BWC deployment and use. Yes No 2.3. A management plan to regularly assess the effects of BWCs on organizational performance, including BWC impacts on the volume of citizen complaints and officer use of force, as well as assessment of the evidentiary value of BWCs. Yes No 2.4. A plan to sustain and fund the BWC program after the end of the grant period Yes No 3.Agency is committed to devoting the necessary resources to both implement and sustain a viable BWC program and address administrative and grant management requirements detailed below: 3.1. Program Implementation Capacity: Careful consideration will be given to the number, rank, and experience of personnel who will be needed to purchase, Yes No manage, and assess BWC implementation based on agency size and/or extent of implementation (e.g., pilot, expansion, or full). 3.2. Grant Management Commitment and Capacity: Appropriate personnel will be identified and they will understand the need to submit timely progress reports and financial reports, take required grant training, and adhere to federal procurement rules. Yes No Section C: Matching Requirement, Non-Supplanting, and Federal Funding Maximum 1.1. Matching Fund Commitment: Agency representative recognizes that the BWC PIP grant program requires a 1:1 match. As described in the full solicitation, this is a dollar-for-dollar match that may be satisfied through cash or in-kind local agency contributions. If an agency is requesting $50,000 in federal funding, for example, the agency must include a budget that specifies at least $50,000 in matching funds. Yes No 1.2. Non-Supplementing Provision: Agency recognizes that the BWC PIP grant program cannot be used to supplant funds that an agency has already committed for purchasing of BWC equipment or program operations. Yes No 1.3. Grant Cap Calculation: Using the number of cameras entered under Section A, Item 7, calculate the maximum federal funding amount for your agency. This should be equal to the number of BWCs indicated multiplied by $2,000. This figure does not necessarily suggest you will pay $2,000 per camera. Depending on you program design, this may include the cost of BWCs, docking stations, training, and salaries of support personnel. The dollar amount does represent the maximum federal funding amount for which your agency is eligible under BWC PIP. The federal budget you request under this program must not be higher than this amount. It may be lower based on the scope of you program and/or the portion you seek to fund using the federal funds from BWC PIP. Section D: Agency Identifying Information This section should be completed and submitted as an attachment to your agency’s grant application should you choose to move forward with an application Legal name of applicant agency Agency representative completing form Representative title Representative email Representative phone Street address Mailing address city Agency state Zip code Date form finalized Proposal Date 4/21/2022 Proposal # 26803 Name / Address City of Jefferson 320 East McCarty St. Jefferson City, MO 65101 Turn-Key Mobile, Inc. Prepared By Terry Sales Rep Mike PO #Accepted By Shipping is included.Signature Total 573-893-9888 Office 314-754-9794 Fax Proposals are good for 15 days. Please ask your rep for updated pricing and availability. 4510 Country Club Dr Jefferson City, MO 65109 Item Description Qty Rate Total BCD214-PVS-210-112T-16 BCDV (1) Xeon Silver 4210 - 16GB (2x8GB) (2) 240GB M.2 SSD BOSS Card (7) 16TB SATA HDD (4) 1GbE RJ45 (2) 1100W PSU PSU Windows Server 2019 5YR NBD Warranty Usable storage: 74TB, with 6 open bays For server 1: Add (14) 8GB RAM sticks to BCD214 for a total of 128GB of RAM 1 30,450.00 30,450.00 BCD-SA-8GB-2666-RECC BCDV 8GB RAM for Xeon Scalable Series Processors 8GB 1RX8 DDR4 RDIMM ECC 2666MHz 14 0.00 0.00 BCD-SA-512GB-SSD-35 BCDV 2.5" 512GB SATA Class 20 Solid State Drive 1 0.00 0.00 BCD-SA-SQL-STD-19 BCDV SQL Standard 2019 License 1 0.00 0.00 BCD-SQL-SVR-IOT-STD-2-CORE BCDV- Microsoft® SQL Server® IoT 2019 Standard 2 Core Additional License (ESD) 3 0.00 0.00 BCD214-PVS-210-112T-16 BCDV (1) Xeon Silver 4210 - 16GB (2x8GB) (2) 240GB M.2 SSD BOSS Card (7) 16TB SATA HDD (4) 1GbE RJ45 (2) 1100W PSU PSU Windows Server 2019 5YR NBD Warranty Usable storage: 74TB, with 6 open bays For servers 2 and 3: No additional RAM, no SQL needed. 2 15,500.00 31,000.00 BCD-SA-512GB-SSD-35 BCDV 2.5" 512GB SATA Class 20 Solid State Drive 2 0.00 0.00 Configuration Information : For all three servers: Branding: BCDVideo OS: install Windows Server 2019 on 512GB SSD as C drive - No RAID (disregard M.2s) Archive: RAID 6 SERVICE - SETUP ARB/BWC TKM on site services: 2 Days of 3 servers setup / configuration / software updates 2 1,850.00 3,700.00 Contract-NASPO NASPO Contract # MNWNC-124 http://info.panasonic.com/NASPO-Valuepoint-ontract.html (Formerly WSCA) 1 0.00 0.00 _____________________________________ $65,150.00 Proposal Date 4/21/2022 Proposal # 26911 Name / Address City of Jefferson 320 East McCarty St. Jefferson City, MO 65101 Turn-Key Mobile, Inc. Prepared By Terry Sales Rep Mike PO #Accepted By Shipping is included.Signature Total 573-893-9888 Office 314-754-9794 Fax Proposals are good for 15 days. Please ask your rep for updated pricing and availability. 4510 Country Club Dr Jefferson City, MO 65109 Item Description Qty Rate Total ARB-BWC4-CAMERA Panasonic BWC4000 CAMERA ONLY (INCLUDES KLICK FAST MOUNTING STUD) 90 775.00 69,750.00 ARB-BWC3TETHER11 Panaonic BWC MK3 Tether With Velcro Attachment 90 15.00 1,350.00 ARB-BWC4-MNT-KIT Panasonic BWC4 Mount Kit 1x ARB-BWCKFSTUDKIT, 1x KLICK FAST ARB-BWC3MNT-MAG Magnet Mount Kit, 1x KLICK FAST MOLLE MOUNT 1x Klick Fast Leather Belt Clip, 1x Klick Fast Tag on Garment/Vest Mount 90 117.00 10,530.00 ARB-SOFUDEBWC-OP5 Panasonic BWC ON-PREMISES, DEVICE LICENSE FOR 5-YEAR, INCL. UNIFIED DIGITAL EVIDENCE WITH CLOUD DEVICE MANAGEMENT, STREAMING AND BASIC REDACTION. SERVICE ENTITLEMENTS: HOT SWAP SERVICE, DEPLOYMENT, ETCHING, 24X7 HELP DESK, SOFTWARE MAINTENANCE AND SUPPORT 90 599.00 53,910.00 ARB-SVCBWCKTP5Y Panasonic Protection Plus - BWC Kit Years 1 - 5 90 342.00 30,780.00 ARB-BWC4-8DOCK-P Panasonic BWC4000 8 BAY DOCK W/100W AC ADAPTER 11 1,493.00 16,423.00 ARB-BWC4-1DOCKWIRE PANASONIC I-PRO SENSING SOLUTIONS CORPORATION OF AMERICA : BWC4000 SINGLE DOCKING CHARGER STATION W/12V HARNESS 39 250.00 9,750.00 Subtotal 192,493.00 WJ-VPU4000 I-PRO VPU4000 RECORDING UNIT ONLY 39 2,657.00 103,623.00 IPS-ICV4-ACC I-PRO ACCESSORY KIT FOR VPU4000, 256GB SSD W/AES, POWER DISTRIBUTION BOX, BATTERY BACKUP, 25' ETHERNET BLACK, 25' ETHERNET YELLOW, 25' ETHERNET LT. BLUE 39 628.00 24,492.00 WV-VC35 I-PRO ARBITRATOR IN-CAR AS-1 COMPATIBLE CAMERA 39 882.00 34,398.00 IPS-ICV4-ANT-BL I-PRO PANORAMA SHARK FIN FOR ICV4000, 4 WLAN, 1 BT, 1 GPS BLACK 39 332.00 12,948.00 IPS-ICV4-256SSD I-PRO 256GB RUGGED SSD FOR VPU4000 W/PULL TAB, W/AES ENCRYPTION 41 144.00 5,904.00 Page 1 Proposal Date 4/21/2022 Proposal # 26911 Name / Address City of Jefferson 320 East McCarty St. Jefferson City, MO 65101 Turn-Key Mobile, Inc. Prepared By Terry Sales Rep Mike PO #Accepted By Shipping is included.Signature Total 573-893-9888 Office 314-754-9794 Fax Proposals are good for 15 days. Please ask your rep for updated pricing and availability. 4510 Country Club Dr Jefferson City, MO 65109 Item Description Qty Rate Total IPS-ICV4-SSDREAD I-PRO ICV4 VPU4000 SSD READER 1 257.00 257.00 WV-VC31 I-PRO BACK SEAT CAMERA 39 384.00 14,976.00 ARB-SOFUDEICV-OP5 Panasonic ICV ON-PREM DEVICE LIC 5 YRS, INCL. UNIFIED DIGITAL EVIDENCE W/ CLOUD DEVICE MGMT, STREAMING AND BASIC REDACTION. SERVICE ENTITLEMENTS: 24X7 HELP DESK, SOFTWARE MAINT & SUPPORT 42 599.00 25,158.00 Subtotal 221,756.00 De-Install De-installation of existing system 39 120.00 4,680.00 TKM-Install Installation of CTB/Pairing Dock/BWC Antenna. Installation of new ICV system including VPU//Back seat camera 39 520.00 20,280.00 ARB-SOFCONSULT Panasonic One Day of Consulting 3 2,350.00 7,050.00 SERVICE - SETUP ARB/BWC Includes: Software and firmware updates, Server, Client, Vehicle and Network Configuration, Training, Testing Warranty Support for 30 days after completion of project integration 2 1,850.00 3,700.00 SERVICE - ARB ICV & BWC ICV and BWC Maintenance agreement includes: 2 onsite visits per year for software/firmware updates and training refresh for new officers 5 6,000.00 30,000.00 Contract-NASPO NASPO Contract # MNWNC-124 http://info.panasonic.com/NASPO-Valuepoint-ontract.html (Formerly WSCA) 0.00 Page 2 _____________________________________ $479,959.00 Proposal Date 4/21/2022 Proposal # 27827 Name / Address City of Jefferson 320 East McCarty St. Jefferson City, MO 65101 Turn-Key Mobile, Inc. Prepared By Terry Sales Rep Mike PO #Accepted By Shipping is included.Signature Total 573-893-9888 Office 314-754-9794 Fax Proposals are good for 15 days. Please ask your rep for updated pricing and availability. 4510 Country Club Dr Jefferson City, MO 65109 Item Description Qty Rate Total MB05-19005GB-GA Cradlepoint 5-yr NetCloud Mobile Performance Essentials Plan and R1900 router with WiFi (5G modem), no AC power supply or antennas, Global 38 2,340.00 88,920.00 AP-NXT-C4W4G-QR-SMA-RP5... Airgain Centurion Next housing 4 Cell/LTE/5G antennas connecting via SMA, 4 Wi-Fi antennas connecting via RP SMA, 1 GNSS antenna connecting via SMA, Threaded bolt mount, 15 feet standard length coax - AP-Next-C4W4G-QR-SMA-RP5678-BL-15 2020 Ford PIU 38 343.00 13,034.00 TKM-Install Install cradlepoint and new antenna at TKM shop if installed at same time as the Arbitrator per car. Remove MDT antenna and cable Run power, ground, and ignition to CP Run ethernet cable to MDT from CP Mount CP to existing equipment board Install CP 9 lead antenna and connect to CP Load initial configuration settings on CP 38 160.00 6,080.00 Option TKM-Install Install cradlepoint and new antenna at TKM shop if not done with Arb install 0 280.00 0.00 _____________________________________ $108,034.00 This Sales Proposal is valid for thirty (30) days from the Sales Proposal Date listed above. Sales Proposals are conditional and do not constitute an obligation or commitment by us to enter into any transaction. Complete terms and conditions of any transaction will be detail ed on definitive transaction documents. Any contemplated transaction is subject, without limitation, to the following conditions: 1) Complete review and approval of credit information and due diligence items related to the prospective customer, any guarantors, and any of their affiliates as determined by us in our sole and absolute discretion; and 2) Execution and delivery of definitive transaction documents, ancillary documents, and guaranties each in form and substance acceptable to us. Payment options provided herein are subject to change based on: 1) Any fluctuations in published like -term swap rates; 2) Any changes to Product details contained herein. The Payment options contained herein do not include any applicable taxes unless specifically detailed h erein. USA PATRIOT ACT NOTICE: For transactions entered into in the USA, to help the government fight the funding of terrorism and money laundering activities, federal law requires all financial institutions to obtain, verify, and record information that identifies each customer who opens an account. When a customer enters into a transaction with us, we ask for the customer’s business name, address and other information that will allow us to identify the customer. We may also ask to see other documents that substantiate the customer’s business identity. Sales Proposal ***This Sales Proposal is not a binding contract*** Dear Valued Customer: It is my pleasure to provide you with this Sales Proposal which outlines the extended payment terms for your product acquisition. If you have any questions about the Sales Proposal or the process, please call or email me at the contact information below. Thank you for the opportunity to earn your business! Randy Dyer randy.dyer@techdata.com SALES PROPOSAL AND PRODUCT DETAILS Sales Proposal Number: SP20220401172340852323 Sales Proposal Date: 04/01/2022 Customer: City of Jefferson Product Description: Product Value: $653,143.00 First Payment Date: Contract Type: Lease Agreement Currency: United States dollar Credit Status: Approved Additional Information: Proposal #26911.26803.27827 PAYMENT OPTIONS Option # Term Frequency Purchase Option Payment 1 36 Monthly $1.00 Purchase Option $19,981.60 2 60 Monthly $1.00 Purchase Option $12,633.74 3 36 Monthly Fair Market Value $19,583.18 4 60 Monthly Fair Market Value $12,633.74 PRODUCT DETAILS Line Part Number Product Description Product Value 1 MBA5-19005GB- GA CRADLEPOINT 5-YR NETCLOUD MOBILE PERFORMANCE ESSENTIALS PLAN AND R1900 ROUTER WITH WIFI (5G MODEM), NO AC POWER SUPPLY OR ANTENNAS, GLOBAL $88,920.00 1 AP-NXT-C4W4G- QR-SMA-RP5 AIRGAIN CENTURION NEXT HOUSING 4 CELL/LTE/5G ANTENNAS CONNECTING VIA SMA, 4 WI-FI ANTENNAS CONNECTING VIA RP SMA, 1 GNSS ANTENNA CONNECTING VIA SMA, THREADED BOLT MOUNT, 15 FEET STANDARD LENGTH COAX - $13,034.00 2 TKM-INSTALL AP-NEXT-C4W4G-QR-SMA-RP5678-BL-15 2020 FORD PIU INSTALL CRADLEPOINT AND NEW ANTENNA AT TKM SHOP IF INSTALLED AT SAME TIME AS THE ARBITRATOR PER CAR. $6,080.00 This Sales Proposal is valid for thirty (30) days from the Sales Proposal Date listed above. Sales Proposals are conditional and do not constitute an obligation or commitment by us to enter into any transaction. Complete terms and conditions of any transaction will be detail ed on definitive transaction documents. Any contemplated transaction is subject, without limitation, to the following conditions: 1) Complete review and approval of credit information and due diligence items related to the prospective customer, any guarantors, and any of their affiliates as determined by us in our sole and absolute discretion; and 2) Execution and delivery of definitive transaction documents, ancillary documents, and guaranties each in form and substance acceptable to us. Payment options provided herein are subject to change based on: 1) Any fluctuations in published like -term swap rates; 2) Any changes to Product details contained herein. The Payment options contained herein do not include any applicable taxes unless specifically detailed h erein. USA PATRIOT ACT NOTICE: For transactions entered into in the USA, to help the government fight the funding of terrorism and money laundering activities, federal law requires all financial institutions to obtain, verify, and record information that identifies each customer who opens an account. When a customer enters into a transaction with us, we ask for the customer’s business name, address and other information that will allow us to identify the customer. We may also ask to see other documents that substantiate the customer’s business identity. REMOVE MDT ANTENNA AND CABLE RUN POWER, GROUND, AND IGNITION TO CP RUN ETHERNET CABLE TO MDT FROM CP MOUNT CP TO EXISTING EQUIPMENT BOARD INSTALL CP 9 LEAD ANTENNA AND CONNECT TO CP LOAD INITIAL CONFIGURATION SETTINGS ON CP 2 BCD214-PVS- 210-112T-16 BCDV (1) XEON SILVER 4210 - 16GB (2X8GB) (2) 240GB M.2 SSD BOSS CARD (7) 16TB SATA HDD (4) 1GBE RJ45 (2) 1100W PSU PSU WINDOWS SERVER 2019 5YR NBD WARRANTY USABLE STORAGE: 74TB, WITH 6 OPEN BAYS FOR SERVER 1: ADD (14) 8GB RAM STICKS TO BCD214 FOR A TOTAL OF 128GB OF RAM $30,450.00 3 BCD214-PVS- 210-112T-16 BCDV (1) XEON SILVER 4210 - 16GB (2X8GB) (2) 240GB M.2 SSD BOSS CARD (7) 16TB SATA HDD (4) 1GBE RJ45 (2) 1100W PSU PSU WINDOWS SERVER 2019 5YR NBD WARRANTY USABLE STORAGE: 74TB, WITH 6 OPEN BAYS FOR SERVERS 2 AND 3: NO ADDITIONAL RAM, NO SQL NEEDED $31,000.00 3 SERVICE - SETUP ARB/BWC TKM ON SITE SERVICES: 2 DAYS OF 3 SERVERS SETUP / CONFIGURATION / SOFTWARE UPDATES $3,700.00 3 ARB-BWC4- CAMERA PANASONIC BWC4000 CAMERA ONLY (INCLUDES KLICK FAST MOUNTING STUD) $69,750.00 3 ARB- BWC3TETHER11 PANAONIC BWC MK3 TETHER WITH VELCRO ATTACHMENT $1,350.00 4 ARB-BWC4- MNT-KIT PANASONIC BWC4 MOUNT KIT $10,530.00 4 ARB- SOFUDEBWC- OP5 PANASONIC BWC ON-PREMISES, DEVICE LICENSE FOR 5-YEAR, INCL. UNIFIED DIGITAL EVIDENCE WITH CLOUD DEVICE MANAGEMENT, STREAMING AND BASIC REDACTION. SERVICE ENTITLEMENTS: HOT SWAP SERVICE, DEPLOYMENT, ETCHING, 24X7 HELP DESK, SOFTWARE MAINTENANCE AND SUPPOR $53,910.00 4 ARB- SVCBWCKTP5Y PANASONIC PROTECTION PLUS - BWC KIT YEARS 1 - 5 $30,780.00 5 ARB-BWC4- 8DOCK-P PANASONIC BWC4000 8 BAY DOCK W/100W AC ADAPTER $16,423.00 6 ARB-BWC4- 1DOCKWIRE PANASONIC I-PRO SENSING SOLUTIONS CORPORATION $9,750.00 7 WJ-VPU4000 I-PRO VPU4000 RECORDING UNIT ONLY $103,623.00 8 IPS-ICV4-ACC -PRO ACCESSORY KIT FOR VPU4000, 256GB SSD W/AES, POWER DISTRIBUTION BOX, BATTERY BACKUP, 25' ETHERNET BLACK, 25' ETHERNET YELLOW, 25' ETHERNET LT. BLUE $24,492.00 9 WV-VC3 I-PRO ARBITRATOR IN-CAR AS-1 COMPATIBLE CAMERA $34,398.00 10 IPS-ICV4-ANT- BL I-PRO PANORAMA SHARK FIN FOR ICV4000, 4 WLAN, 1 BT, 1 GPS BLACK $12,948.00 11 IPS-ICV4- 256SSD I-PRO 256GB RUGGED SSD FOR VPU4000 W/PULL TAB, W/AES ENCRYPTION $5,904.00 12 IPS-ICV4- SSDREAD -PRO VPU4000 INTERVIEW ROOM ACCESSORY KIT NO CAMERAS, 256GB SSD W/AES, A/C POWER SUPPLY, POWER DISTRIBUTION BOX, PRE-AMP WIRED MIC $257.00 13 WV-VC31 I-PRO BACK SEAT CAMERA $14,976.00 14 ARB- SOFUDEICV- OP5 PANASONIC ICV ON-PREM DEVICE LIC 5 YRS, INCL. UNIFIED DIGITAL EVIDENCE W/ CLOUD DEVICE MGMT, $25,158.00 15 DE-INSTALL DE-INSTALLATION OF EXISTING SYSTEM $4,680.00 16 TKM-INSTALL INSTALLATION OF CTB/PAIRING DOCK/BWC ANTENNA. INSTALLATION OF NEW ICV SYSTEM INCLUDING VPU//BACK SEAT CAMERA $20,280.00 17 ARB- SOFCONSULT PANASONIC ONE DAY OF CONSULTING $7,050.00 18 SERVICE - SETUP ARB/BWC NCLUDES: SOFTWARE AND FIRMWARE UPDATES, SERVER, CLIENT, VEHICLE AND NETWORK CONFIGURATION, TRAINING, TESTING $3,700.00 This Sales Proposal is valid for thirty (30) days from the Sales Proposal Date listed above. Sales Proposals are conditional and do not constitute an obligation or commitment by us to enter into any transaction. Complete terms and conditions of any transaction will be detail ed on definitive transaction documents. Any contemplated transaction is subject, without limitation, to the following conditions: 1) Complete review and approval of credit information and due diligence items related to the prospective customer, any guarantors, and any of their affiliates as determined by us in our sole and absolute discretion; and 2) Execution and delivery of definitive transaction documents, ancillary documents, and guaranties each in form and substance acceptable to us. Payment options provided herein are subject to change based on: 1) Any fluctuations in published like -term swap rates; 2) Any changes to Product details contained herein. The Payment options contained herein do not include any applicable taxes unless specifically detailed h erein. USA PATRIOT ACT NOTICE: For transactions entered into in the USA, to help the government fight the funding of terrorism and money laundering activities, federal law requires all financial institutions to obtain, verify, and record information that identifies each customer who opens an account. When a customer enters into a transaction with us, we ask for the customer’s business name, address and other information that will allow us to identify the customer. We may also ask to see other documents that substantiate the customer’s business identity. 19 SERVICE - ARB ICV & BWC ICV AND BWC MAINTENANCE AGREEMENT INCLUDES: 2 ONSITE VISITS PER YEAR FOR SOFTWARE/FIRMWARE UPDATES AND TRAINING REFRESH FOR NEW OFFICERS $30,000.00 Your Quote Request Quote Prepared For: Eric Wilde Jefferson City Police Department 401 Monroe St Jefferson City, MO-65101 United States Phone: 573-634-6301 ewilde@jeffersoncitymo.gov Front line Sales Representative : Mike Celano Phone: 630-613-9763 mcelano@frontlinepss .com Thank you for this opportunity! Below is the estimate you have requested. Please contact me with any further questions. Quote ID : FL71971 Date : 05 -09 -2022 Description IMfi§IM¢¢1§1 Training Tracker Software Membership (101-125 users) Cloud-based training program designed to organize your training needs including: -Manage Roster -Manage Training Courses and Apply Mandates 1 Year/s -Create Course Events -Invite Participants to Events -Manage Expenses and Schedules -Reports: Expense, Mandates, Schedule 1 Year -Single Agency Annual Membership BWC Audits I Quality Improvement Evaluation Software (101-125 users) Cloud-based software designed to easily assess and track officers BWC and MVR evaluations -Manage and Customize your Roster, Questions, Categori es and Forms 1 Year/s -Eas ily Track and Log Employee progress -Appealing Dashboard shows where you agency is succeeding and where they need Improvement -Share information easily within the Document Library -Run Reports by Employee Performance, Evaluation Form, Date Range and more 1 Year-Single Agency Annual Renewal Professional Standards Tracker (101-125 users) Cloud-based software designed to easily manage your compliments and complaints -Collect all Compliment and Complaint forms in one database -Track officer trends and identify training as needed 1 Year/s -Alert superiors when a re port is filed -Track Dispositions and Corrective Actions -Provide detailed data for Annual Reports -Public Portal "option" to allow residents to submit reports online 1 Year -Single Agency Annual Renewal Make Checks Payable to: Frontline Public Safety Solutions 55 W. 22nd St., Suite 300 Lombard , IL 60148 What Happens Next? If you are ready to Purchase, please contact your sales representative with additional questions or for Payment Options. $6,000.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 Once Payment is received, we will set up your membership a nd send you an Activation Email. This email wil consist of your account detail s, user credentials , and link to Administrator level rights . From there, yo u can set up your users, customize your modules and distribute to users/officers. RESOLUTION SUMMARY RESOLUTION NO: RS2022-05 SPONSOR: Councilmember Wiseman SUBJECT: Authorizing Agreement with Gallagher Benefit Services . Inc. for Employee Benefits Broker Services DATE INTRODUCED: May 16, 2022 ~_::__o ~ ~D~. <),.__~ DEPARTMENT DIRECTOR(S): ____ _,--,..----~-----'-l _____ _ CITY ADMINISTRATOR:~¥fi-::9-1t--""b;___c:> __ {+-~-~~Y'------------ Staff Recommendation: Approve . Summary: Authorizes an agreement for employee benefits broker services . Origin of Request: Human Resources I Administration I Law Department Responsible: Human Resources I Law PERSON RESPONSIBLE: GAIL STROPE Background Information: The City recently distributed requests for proposals from employee benefits brokerage firms. Four companies responded. After a very thorough evaluation of the proposals, City Staff interviewed the top two proposers based on price and services . After the interviews , the committee met and discussed the merits of each company. The selection committee, comprised of Gail Strope , Shiela Pearre , David Bange, Sarah Trittler , Jake Holee , and JJ Gates , unanimously recommends an agreement with Gallagher Benefit Services , Inc. Gallagher Benefit Services , Inc . is a Benefits Brokerage & Consulting Firm specializing in helping companies offer the best employee benefits programs available at an affordable cost. Gallagher's dedicated public entity team works with a number of cities of similar size and scope of the City of Jefferson . Gallagher Benefit Services , Inc.'s experience in all RFP categories as well as their value- added services (Financial Management and Actuarial Services , Compliance Consulting Professionals , Pharmacy Benefit Consultants, and Benefits Attorneys) set them apart. Fiscal Information: The direct cost to the City is $30 ,000 . Resolution Terms: Authorizes the City to accept employee benefits broker services effective June 1, 2022 . RESOLUTION RS2022-05 Sponsor: Councilmember Wiseman A RESOLUTION AUTHORIZING AN AGREEMENT WITH GALLAGHER BENEFIT SERVICES, INC., FOR EMPLOYEE BENEFITS BROKER SERVICES WHEREAS, Gallagher Benefit Services, Inc. has agreed to offer employee benefits broker services to City of Jefferson; and WHEREAS , the City Council has reviewed available options and believes Gallagher Benefit Services , Inc. is the best option available to the City. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Jefferson, Missouri , that the City of Jefferson will utilize the professional broker services of Gallagher Benefit Services, Inc., for employee benefits . Adopted this 16th day of May, 2022 Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid RFP4030-Broker Services, Employee Benefits Human Resources-Opened March 29,2022, BAFO Opened April29, 2022 RECOMMENDATION: Staff recommends the award of bid RFP4030 for broker services for employee benefits to Gallagher Benefit Services of St Louis, Missouri. Proposals were evaluated and interviews were held with proposers. The evaluation team short-listed two proposals and sent out a reque s t for best and final offer (BAFO) to the two short-listed vendors requesting additional information. The two BAFO responses were reviewed and evaluated . It was determined the Gallagher's proposal was the lowes t and best proposal received. The annual fees for Gallagher's services are valued at $70,000.00. These fees will be offset by commissions estimated to be $40,000 making the net amount to be paid by the City to be estimated at $30,000.00 after the fust year of the contract. (Commissions will not begin to be received until the new plans take effect in January 2023. BIDS RECEIVED: Gallagher Benefit Services, St Louis, MO CBIZ Employee Benefits, Kansas City, MO First State Insurance Agency, Colum bia, MO McGri ff Insurance Services, Addison, TX Va lu e of Contract 70 ,000 217,000 Cost to City Year 1 40,833 40,000 Not Shortlisted Not Shortlisted Cost to City Year2 30,000 40 ,000 This bid was advertised in the News Tribune on 03/13 /2022 and posted on Bonfire. Bid notifications were sent to 556 vendors of which 3 1 were recommended vendors by the Department. FISCAL NOTE: Account Number Description FY 2022 Budget Bid Amount 73-730-522020 Professional Services-Self Funded Hea lth Ins $0* $40,833 *Funds are not added into Springbrook for this account. ATTACHMENTS-SUPPORTING DOCUMENTATION Si@nature:4~ !2 ~ ch.Qng Agent 1/22 RFP4030-03/22-Broker Services-Employee Benefits Scoring Summary Active Submissions Gallagher 98 30 29 29 CBIZ 74 .68 9.677 28 28 Eliminated Submissions These submissions were not short-listed and were not included in the evaluation First State In suran ce Agency McGriff In surance Services Generated on May 11 , 2022 3:14 PM COT -Leigh Ann Corrigan Page 1 of 1 10 9 Bid Tabulation RFP4030-Broker Services, Employee Benefits Opened March 29, 2022 Based off Proposal -not Pricing Form First State McGriff Insurance Insurance CBIZ Agency Gallagher Services Broker Services, Year 1 Annual Cost 70,000 45,000 80,000 45,000 Broker Services, Year 2 Annual Cost 70,000 44,500 80,000 45,000 Broker Services, Year 3 Annual Cost 70,000 40,000 8 0,000 45,000 Broker Services, Year 4 Annual Cost 70,000 40,000 85,000 45,000 Broker Services, Year 5 Annual Cost 70,000 40,000 85,000 45,000 Total 5 Year Cost 350,000 209,500 410,000 225,000 Cost Points 17.95714286 30 15.3292683 27 .93333333 Revised based off BAFO -After Short List CBIZ Gallagher Broker Services, Year 1 Annual Cost 40,000 70,000 Broker Services, Year 2 Annual Cost 40,000 70,000 Broker Services, Year 3 Annual Cost 40,000 70,000 Broker Services, Year 4 Annual Cost 40,000 70,000 Broker Services, Year 5 Annual Cost 40,000 70 ,000 Total 5 Year Cost 200,000 350 ,000 Dental Spend Annually 300,000 Sun Life Spend Annually 1,320,000 Commission on Dental (15%) 45,000 Commission on Sun Life (10%) 132,000 Total Commission 177,000 40,000 Contract Value -Annual Fees + Commission 217,000 70,000 Final Cost Points 9.677419355 30 CITY OF JEFFERSON CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as “City”, and Gallagher Benefit Services, Inc., hereinafter referred to as “Contractor”. WITNESSETH: THAT WHEREAS, the City desires to engage the Contractor to render certain services for broker services for employee benefits, hereinafter described in Exhibit A. WHEREAS, Contractor has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Contractor for the performance of services by the Contractor. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Contractor as follows: 1. Scope of Services. Contractor agrees to provide all supervision, labor, tools, equipment, materials and supplies for broker services for employee benefits, as set forth in Exhibit A. In the event of a conflict between this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail. 2. Payment. The City hereby agrees to pay Contractor for the work done pursuant to this contract according to the payment schedule set forth in the contract documents upon acceptance of said work by an Agent of the City of Jefferson and in accordance with the rates and/or amounts stated in the bid of Contractor, which are attached hereto as Exhibit B. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. No change in compensation shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. The City shall pay a flat fee amount of Thirty Thousand Dollars and No Cents ($30,000.00), and up to Forty Thousand Dollars and No Cents ($40,000.00) in additional revenue with the exception that the first funding source for the additional revenue is to come from commissions. The total annual amount for services rendered under this contract shall not exceed Seventy Thousand Dollars and Zero Cents ($70,000.00). 3. Term. This contract shall be in effect for one (1) year beginning June 1, 2022. This agreement shall automatically renew for four (4) additional one (1) year periods unless the City provides Contractor a written notice of non-renewal at least thirty (30) days prior to the first day of a renewal period. 4. Additional Services. The City may add to Contractor services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 2 hereof. The Contractor shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and approved by the City and shall be accepted and countersigned by the Contractor or its agreed representatives. 5. Personnel to be Provided. The Contractor represents that Contractor has or will secure at its expense all personnel required to perform 2 the services called for under this contract by the Contractor. Such personnel shall not be employees of or have any contractual relationship with the City except as employees of the Contractor. All of the services required hereunder will be performed by the Contractor or under the Contractor’s direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted except as provided in Exhibit A without the written approval of the City. 6. Contractor’s Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omis sions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 7. Independent Contractor. The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor or any of its employees as agents or employees of the City. 8. Benefits not Available. The Contractor shall not be entitled to any of the benefits established for the employees of the Ci ty and shall not be covered by the Workmen’s Compensation Program of the City. 9. Nondiscrimination. The Contractor agrees in the performance of the contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 10. Illegal Immigration. Prior to commencement of the work: a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. c. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall provide proof of citizenship or lawful presence of the owner. 11. Notice to Proceed. The services of the Contractor shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A. 12. Termination. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the 3 Contractor of such termination and specifying the effective date thereof, at least five (5) days before the effective day of such termination. The City reserves the ri ght to terminate this contract for convenience by giving at least fourteen (14) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City, provide Contractor shall be entitled to payment for all work completed b y Contractor through the date of termination. The Contractor may with cause terminate this contract upon 30 days prior written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor. 13. Waiver of Breach. Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 14. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney’s fees, expenses and costs. 15. Severability. If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Assignment. The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee. 17. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable for the accuracy of the information furnished by the City. 18. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Co ntractor under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Contractor without prior written approval of the City. 4 19. Indemnity. To the fullest extent permitted by law, the Contractor will defend, indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 20. Liability Limitation Contractor’s liability to the City, or any party claiming by or through the City, on account of or relating to the provision of services to Client during the period of the relationship between Contractor and the City shall not exceed $3,000,000 in the aggregate. Without limiting the foregoing, Contractor shall only be liable for actual damages incurred by the City, and shall not be liable for any indirect, consequential, or punitive damages. 21. Insurance. Contractor shall provide, at its sole expense, and maintain during the term of this agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than “A,” that shall protect the Contractor, the City, and the City’s officials, officers, and employees from claims which may arise from operations under this agreement, whether such operations are by the Contractor, its officers, directors, employees and agents, or any subcontractors of Contractor. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Contractor operations, products, services or use of automobiles, or construction equipment at a limit of $500,000 Each Occurrence, $3,000,000 Annual Aggregate; provided that nothing herein shall be deemed a waiver of the City’s sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this section, or not renewed without 30 days advance written notice of such event being given to the City. 22. Documents. Reproducible copies of tracings and maps prepared or obtained under the terms of this contract shall be delivered upon request to and become the property of the City upon termination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and delivering same. 23. Books and Records. The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with this contract, and shall make such materials available at their respective offices at all reasonable times dur ing the contract and for a period of three (3) years following completion of the contract. 5 24. Nonsolicitation. The Contractor warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee. 25. Delays. That the Contractor shall not be liable for delays resulting from causes beyond the reasonable control of the Contractor; that the Contractor has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Contractor be liable for indirect or consequential damages. 26. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whosoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 27. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney’s fees and expenses incurred in such action. 28. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: If to the Contractor: City of Jefferson Gallagher Benefit Services, Inc. Department of Law Attn: Jacob Salinas, Area Vice President 320 East McCarty Street 12444 Powerscourt Drive Jefferson City, Missouri, 65101 Saint Louis, MO 63131 [Signatures to Follow on Next Page] CITY OF JEFFERSON, MISSOURI Carrie Tergin, Mayor Date: ___ _ ATTES T: C ity C le rk APPROVED AS TO FORM: 6 GALLAGHER BENEFIT SERVICES, INC. T itl e: Date: ---- ATTEST: T itl e: Exhibit A SCOPE OF SERVICES A. The Contractor will: 1. Design, communicate. and implement a transition strategy/plan to migrate current benefits broker and consulting services to this new contract. 2. Assist in defining and prioritizing strategic health and welfare plan objectives. 3. On an annual basis, perform a comprehensive assessment of existing City employee benefits, produce an evaluation, make recommendations for improvement, and communicate these to City Human Resources staff. 4. Consult and assist in the development of various employee communication materials including: content, layout, design, editing, peer review, and proof reading. This may include an electronic price comparison tool (a cost estimator tool). 5. Place insurance coverages and benefit programs including preparing specifications and applications. 6. Submit a marketing report including all quotes requested and received with analysis and recommendations. 7. Analyze basis for increases and negotiate rates on behalf of the City. 8. Evaluate current costs of benefits versus effectiveness of plan design. 9. Service the employee benefit programs by assisting with claims and enrollment issues; monitoring networks; reviewing policy language; answering coverage questions and creating up to 425 all-inclusive, benefit packets for current and future employees for annual benefit meetings and new employee orientations. 10. Assist with the open enrollment process including processing of enrollments and changes to the carriers. 11. Assess and address carrier/vendor customer service levels and identify underperforming vendor relationships. 12. Coordinate and review all changes in legal documents (contract, policies, SPDs, etc.). 13. Attend meetings with City elected officials, staff, and employees to provide benefit information, advice, and assistance. 14. Review large claims activity. 15. Act as the liaison between the City and the benefit providers. 16. Provide other services as requested by the City for which you have the technical capability and capacity to render at a mutually agreed upon cost and time. B. Other Services. The broker may provide other services as requested/approved by the City. The cost proposal should include an hourly rate for the following services: 1. An annual benchmarking survey, with regards to employee benefits; 2. Employee training; and 3. Other services as indicated in the proposal response. C. Deliverables. The products, reports, and plans to be delivered to the City will include: 1. Base brokerage services which include coverage design, insurance procurement, and administrative assistance. 2. Process enrichment and processing assistance to complete claims, litigation, coverage reviews, loss control, employee training, and risk management. . Exhibit B  1 .       Cover Letter Leigh Ann Corrigan Purchastng Agent City of Jefferson 320 E McCarty Street Jefferson Crty, MO 65101 Dear Le1gh, Gallagher Thank you for the opportunity to subm1t a proposal to prov1de broker /consultant services for the City of Jefferson (here1n referred to as City) on behalf of Gallagher Benef1t Serv1ces, Inc (hereafter "G allagher"). We bel1eve that you w1ll fmd our proposal w1ll ass1st your organ1zat1on in selecting a broker partner by providing management and administration of the employee benefit program. We are confident you will find that Gallagher has the experience, integrity, resources and Innovative people necessary to meet your benefit needs as addressed 1n our proposal. Gallagher acknowledges that a qua lity employee benefit program is dnven by your mission, budget and staff. As one of the largest 1nsurance brokerage f1rms in the country, our team brings compet1t1ve resources to your organ1zat1on where you need it With hundreds of cl1ents throughout the state and tens of thousands throughout the country, we are conf1dent that Gallagher IS the most proact1ve partner. We are committed to understanding the unique needs of your organ1zat1on. Be1ng nght there 1n the trenches w1th you allows us to prov1de expert1se and del1ver a un1que, thorough package of health Insurance and HR consulting solutions. Our strategic perspective allows us to help your organization best attract, retain and engage employees wh1le containing costs. We offer targeted consultation in the following areas: Dedicated Public Entity resources and services supported at a local level as well as unparalleled access to national resources Strategic 1ndustry and employer population benchmarking Exclusive pharmacy solutions Cost containment strategies and design 1n conjunction w1th proven results Proprietary reporting, analytics and benchmarking capabilities lnnovat1ve wellbeing, employee engagement and communication solutions As your strategic partner. Gallagher w1ll function as an extension of your human resources department and help you develop long-term healthcare and cost sav1ngs strategies We are excited about the opportunity to partner w1th the City now and in the future. S1ncerely. Jacob Salinas Area Vice President D 41 7.447.7071 Jacob Salinas'Ci•alq.com Gallagher Benefit Services, Inc. 12444 Power scourt Dnve I Su1te 500 St. LOUIS, MO 63131 Kristen Wood Benefits Consultant D 314.800.2222 Kristen Wood(wajg com Gallagher Benefit Services, Inc. 12444 Powerscourt Dnv e I Su1te 500 St. LOUIS , MO 63131 • The Gallagher Way Since 1927  2 .                 Gallagher Proposed Exceptions and Modifications to Terms & Conditions Section B CPDF Page 2) -Gallagher must have the abil1ty to negotiate proposed terms and conditions. Section 12 (PDF Page 17) and Exhibit 5. Termination (a) and (e) (PDF Pages 22 and 23)-Note that the City of Jefferson can terminate the agreement at any time for any reason by giving 14 days· notice. Section 12 (PDF Pages 17-18)-Gallagher will reta1n sole and exc lusive ownership of all nght, title and interest in and to 1ts Intellectual property and derivatives thereof which no data or confidential Information of the City of Jefferson was used to create and wh1ch was developed entirely us1ng Gallagher's own resources. To the extent Gallagher's intellectual property IS necessary for the City of Jefferson to use the serv1ces prov1ded . Gallagher will grant to the City of Jefferson a non-exclusive. royalty-free license to Gallagher's intellectual property solely for the City of Jefferson to use of such services. Section 19 (PDF Page 18)-Gallagher's liability to the City of Jefferson. or any party claiming by or through the City of Jefferson, on account of or relating to the provision of services to Client during the penod of the relationship between Gallagher and the City of Jefferson shall not exceed $1 million 1n the aggregate. Without l1m1t1ng the forego1ng, Gallagher shall only be liable for actual damages 1ncurred by the City of Jefferson, and shall not be l1able for any 1nd1rect. consequential or pun1t1ve damages Section 20 (PDF Page 19)-Gallagher shall at all times during the term of th1s Agreement and for a period of two (2) years thereafter, obta1n and ma1nt a1n 1n force the follow1ng m1n1mum Insurance coverages and l1m1ts at 1ts own expense: CommerCial General Liability (CGL) insurance on an ISO form number CG 00 01 (or equivalent) cover1ng cla1ms for bodily InJury, death, personal InJury, or property damage occumng or ansmg out of the performance of th1s Agreement, 1nclud1ng coverage for premises, products, and completed operations, on an occurrence basis. with l1m1ts no less than $2,000.000 per occurrence; Workers Compensation Insurance with statutory limits. as requ1red by the state in wh1ch the work takes place. and Employer's Liability insurance with lim1ts no less than $1.000,000 per accident for bodily 1njury or disease. Insurer will be licensed to do bus1ness in the state in wh1ch the work takes place; Automobile Liability insurance on an ISO form number CA 00 01 covering all hired and non-owned automobiles with limit of $1,000 ,000 per aCCident for bodily 1n1ury and property damage, Umbrella Liability Insurance providing excess coverage over all limits and coverages with a limits no less than $10.000.000 per occurrence or 1n the aggregate, Errors & OmiSSions Llab1l1ty Insurance, 1nclud1ng extended report1ng cond1t1ons of two (2) years w1th l1m1ts of no less than $5,000,000 per ci a 1m, or $10,000,000 1n the aggregate; Cyber Liabi lity, Technology Errors & OmiSSions, and Network Secunty & Pr1vacy Liability Insurance, 1nclud1ng extended reporting cond1t1ons of two (2) years with limits no less than $2,000.000 per claim and in the aggregate. inclusive of defense cost; and Cnme insurance covering third-party crime and employee d ishonesty w1th limits of no less than $1,000,000 per cla1m and 1n the aggregate All commercial insurance policies shall be written with Insurers that have a minimum AM Best rating of no less than A-VI, and licensed to do bus1ness in the state of operat1on. Any cancelled or non-renewed pol1cy will be replaced w1th no coverage gap, and a Cert1f1cate of Insurance ev1denc1ng the coverages set forth 1n th1s sect1on shall be prov1ded to City upon request. Section 21 (PDF Page 19)-Gallagher w1ll retain sole and exclus1ve ownership of all right, t1tle and Interest in and to its Intellectual property and denvat1ves thereof wh1ch no data or confldent1al1nformat1on of the City of Jefferson was used to create and wh1ch was developed entirely using Gallagher's own resources. To the extent Gallagher's intellectual property is necessary for the City of Jefferson to use the services provided, Gallagher will grant to the City of Jefferson a non-exclusive, royalty-free license to Gallagher's intellectual property solely for the City of Jefferson to use of such serv1ces. Section 23 (PDF Page 19)-Gallagher cannot agree to th1s section and suggest its removal. If removal is not possible. Gallagher requests modification so that the restrictions only apply to those individuals of City who work directly with Gallagher. Furthermore, th1s sect1on w1ll apply only to the Gallagher branch Off1ce d1rectly Involved 1n th1s transact1on or any related transaction as set forth. Finally, the restrictions shall not apply to employment relationships that are the result of "blind" advertisements or mail ings that are d1rect to the public through the use of newspaper, television, rad1o or the Internet. Attachment A (PDF page 27)-Gallagher does not offer prompt payment discounts . • The Gallagher Way Since 1927  3 . Gallagher Table of Contents A ttach ment F -Ve nd or Que stionna ire ........................ . . .... 4 About Gallagher ..................................... . . ............ ..4 Core Team .......... . Subject Matter Experts ······················· ······················· ······················· ······························ ······················· ······················· ······················· ............. 6 .......... 9 Claims Handling ................... . . ......... 9 Benef1t Advocacy Center .. 10 Publ1c Sector Expertise .... . . ............. 11 Managing Cost .................. . . ........ 12 Wellbeing Consulting ..... . . ........ 13 Leadership and Innovation . ..... ............. .................. . ............ 15 Marketing & Negotiat1on Strateg 1es .................................................................................................................................................................... 16 Compliance Consulting ......... 18 Employee Communication .................... . ........ 20 Healthcare Analytics & Underwnting ...................................................................................................................................................... . .. 21 Claims Analysis ....................................... . . ........... 24 Compliance and Trends Newsletters ....................... . . ....... 25 Renew a I Process Overview ................... . . ....... 26 Consulting Agreement ..... . . ........... 26 References .................................................................................................................................................................................................................. 27 Di scl os ur e ............................................................................................................................................................................................................... 28 • The Gallagher Way Since 1927  4 . Gallagher Attachment F -Vendor Questionnaire 1. Provide the address of your company's home office. Which of your offices will have primary responsibility for providing account services? What is the primary office address, if different from the home office? Who will be assigned to this account? We are proposing a fully integrated team of experrenced consultants as part of th1s proposal. This includes a ·core team ' of individuals who have decades of expenence In add1t1on to th1s core team, we will1nclude a number of subwct matter experts based on what we know of the City today. This will include subject matter experts 1n compliance, wellbeing consult ing, voluntary benefits and pharmacy benefits consulting. With Gallagher's breadth and depth of experience. our core team will brrng add1t1on al expert1se, as needed to ass 1st w1th all aspects of the City's total rewards value proposition. Profession al b1ograph1es of each of the proposed team members are Included 1n quest1on four below. Pnmary Serv1ce Office Corporate Headquarters 12444 Powerscourt Dnve Suite 500 St LOU IS, MO 63131 2850 Golf Road Rolling Meadows, IL 60008 'For a fuiii1St1ng of all Gallagher off1ces, please v1s1t htto://www a1Q.com/locat1ons . 2. Provide a brief history and description of your firm, including its history of providing benefits to municipalities. The description should include the broker number, size (number of employees and/or revenues) and areas of specialization. Provide this same information for the office which would handle the City's account if the firm has more than one office. About Gallagher Gallagher started as a s1ngle off1ce 1n Ch1cago and has grown to a publicly traded global organ1zat1on w1th more than $8 b1ll1on 1n adjusted revenues , 950 off1ces in 68 countries, more than 39,000 team members w1th serv1 ce capabilities 1n 150-plus countnes. Our bus1ness units and subsidmies provide the fu ll spectrum of specifically ta ilored risk management products and solutions for complex operat1ons Gallagher's history IS a compelling story ofthe insurance business, to learn more v1s1t ajq com/about-us/. 39,000+ Employees Worldwide • 150+ Countnes Served Global Reach Local Presence Shared values Pass1on of excellence Prom1ses delivered The Gallagher Way Since 1927  5 . THE GALLAGHER WAY 1~ ~::ltlrflii'I~CO'IIO'OJ!....,,.IIj ~ 01fOIWI~l,.,q .,lf>Ciot"'"'.OUI _.,_,w..,.ar,_ • l0'14111.1.U~--i 'IO!do<.ti!M Y.P-IIYO'I.a'1!ln'"',P"'IIC<YT'CW"/'-'"-..:ll" ~~~~,.,.,.....,: ... .:;.ski 11 FW<>~at.....uf """"'" l.Y.",,oC)I'»tt_!riCI'"ftV.f~f'lont .-ott.,tn.au~•'d.eDOC...etba1 ttont¥<'~!l"f '5 l,.,..., .. ..,~dn,<;I'I!e .. ~G ••LUI•~•H._....,.,....,..., ..... """'" • h.-··~--V..,P""I...tf ,a....._,. t..H>g.,.,c~ 20 Wt""'\Oil'Ot~-notfwt1~~ II w,.,Jt:"'to '•'li9ftilltltu..o:b<f,.....,., ~'1C-~ n p..,...-.---~~-..--..... -tr>~YA:tuneclon-rtet'-"'"ott a-...,.,.. .....,...,,._...,ll• --.~ .... a-w''""'"""'u..,.-n1•N.,_ ... .,. .... ,.., .. --ttl _,..,otei .... .M)t"'"' ~..,NIII_,_,.,.,~t""'<•-cir<....-.t.n<eo ·cr..ta.~...,....,,.,.,t.ot -~-w,.......,,...~-'" Focus on Ethics Gallagher Our Culture The 1deals. principles and values embodied by the founder whose name still appears on our door are part of our corporate DNA. Ga llagher's approach to bus1ness. fostered through three generations of familY leadershiP. has always centered on creating relationship value as true partners to our c lients. Your Gallagher team understands they can make a genuine difference 1n protecting and support1ng your human capital only 1f they fully engage 1n your business. We take the t1me to ask the right questions so that we can offer you the best recommendations. By specifically addressing your unique challenges. benef1t objectives and business goals. your consultants gain the insights they need to help you act strategically in the present with a long-term view of success. Our mission statement. and the shared values we refer to as The Gallagher Way, describe how our culture and people are ded1cated t o The Gallagher Way The Gallagher Way 1s a one-page document written in 1984 by our former chairman and CEO, Robert E. Gallagher. which defines the Gallagher culture. It descnbes the pnnciples. behaviors and bel1efs that have produced great work at Gallagher-and great working relat1onshlps-s1nce the company was founded. The document 's 25 shared values gu1de business conduct for each of us as individuals. and all of us as a team. Gallagher is continually recognized for both our culture and our approach to bus1ness at both the indiVIdual and corporate level. We ar e proud to have been acknowledged as one of the World's Most Ethical Companies by the Ethisphere'· Institute from 2012-2022 We are committed to equality and ma1nta1ning the highest levels of client service. moral and ethical behavior. Our commitment to these 1deals has led to numerous aw ards and recogn1t1ons such as sconng 100% on the Corpor ate Equal1ty Index and earn1ng the honor as being recogn1zed as one of the "Best Places to Work for LGBTQ Equality." a recogn1t1on we wear with pride. In November 2021. Gallagher earned the new Best 1n Enterprise Resilience'" Certif1cat1on at the Gold -or h1ghest -t1er. This award recognizes organizations that have developed best-in-class practices and t echnologies to assure they are ready for critical incid ents. such as natural and manmade disasters and other incidents that impact operat1ons. assets and resources. A list of Gallagher's awards and recogn1t1on can be found at: htt os//www.alq.co m/us /about-u s/re cognl tl on-awards / ~BEST C:::~:o; PlACES TO WORK 2022 for LGBTQ+ Equality IOO'M>CORPORATEEQUALJTY IND~ Our Team's Mission and Values Forbes Eli!D THE BEST EMPLOYERS '0 ' DIVERSITY N WORLD'S MOST TM 2 ~J~J&~~· WWW.ETHISPHERE.COM At Gallagher. nurtured through three family generations and founded by the person who se name still appears on our door. we bel1 eve in earn1ng your bus1ness every day, and our team of professionals understands that relationships are by far th e most accurate measure of how successfully w e conduct bus1ness. Our team 's mission statement and the organ ization 's shared values that we refer to as The Gallagher Way descr1be how our culture and people are ded1cated to yours. We stnve to come to work each day w 1th a focus on Heart, Hustle and Humility. I We lead w1th compa ss1on and Hustle I Th e JOb IS nev er done. We work kindn ess -toward our cu stomers and one hard and continually push the boundaries another. lntegnty and excellence are the to find opportun 1t1es to make our cl1ents cornerstones of our work and our lives. and ourselves better. Humility I We are better together, and we kno w we cannot do it alone. We bring the best id eas and results through collaboration and team work. We Will accomplish our miss1on with the k1nd of leader ship that grows our company by enriching our culture. We Will honor the moral and ethical standards that are vital to ga1ning organizations' tru st and the1r confidence in our ab1lity to continua lly build and dev elop a Gallagher benef1ts serv1ces te am that exc els at what we do . • The Gallagher Way Since 1927  6 . Gallagher 3. If available, include a copy of your latest annual report or other comparable documents. Also, are you licensed in the State of Missouri? If so, submit a copy of your license. If not, indicate reason for lack of license. In an effort to be more environmentally fnendly, we have opted not to include the 100-plus page annual reports in th1s document and Instead prov1de direction to the electronic copies. Our most recent finan cial repo rts ca n b e f ou nd on our webs it e under "Financials." Gallagher and your team is legall y compliant w 1th the registration and appropnately certif1ed and licensed to conduct business 1n all 50 sta tes. A copy o f the State o f Missouri license can be found here. Please note: Gallagher publishes annual finanual statements as one corporate entity; these statements are not published for each of our indtvtdua/ offtces and divisions. 4. Provide the names and experience of each individual that would be assigned to work on the City's account. This should include account executives, marketing personnel and others that would actively work on the City's account. Be sure to identify the individual within your firm that will have overall responsibility for the City's account and the office in which each account team member is located. What is their work experience, areas of expertise, and any other characteristics you think are relevant? The City account team Will be led by Jacob Salinas. Jacob Salinas will also serve as the day-to-day contact for the City's benefits team. Jacob is a benefits consultant with 28 years of experience in managing the health and welfare programs Jacob has expenence in benefits consulting, client management. strategy, benchmarking and plan management. Core Team Jacob Salinas I Area President Primary Office: Springfield, MO Areas of Responsibility Jacob specializes 1n providing benefits & HR consulting services for an array of industries and specializes 1n assisting Public Entities and Higher Educati o n clients. He is responsible for providing risk management support while ass1sting his clients with controlling and m in1m1zing the total cost of nsk. Jacob also ensures that h1s clients have th e appropnate coverages. Experience Jacob began his career 1n 1994 and joined Gallagher in 2008. Jacob has assisted h1s clients 1n providing creat1ve solutions w1th a consultative approach in structuring benefit and compensation programs to 1nsure long term stability and confidence to grow organizations while m1t1gat1ng ns1ng he alth care costs. Prior to JOining Gallagher, he worked for several health Insurance compan1es 1n the Midwest, le admg sales and marketing efforts in the group health vertical Education and Professional Designation University of 1111 no is at Chicago BS.. Major in Po litical SCience Affiliations and Awards Member of th e Anthem Blue Cross and Blue Shield Advisory Committee Mi llion Dollar Award ReCipient with Cox Health Systems Licensed in Illinois. Missouri, Arkansas and Texas • The Gallagher Way Since 1927  7 . Kristen Wood I Benefits Consultant Primary Office: St. Louis, MO Gallagher Knsten jo1ned Gallagher 1n 2017 as an intern and was subseque ntly hired 1n 2018 f o llowing her graduation from th e University of Missouri in Columbia. As an open-minded. proactive team member. Kn sten helps her clients get creative 1n their benefit offenngs while dr1v1ng down total cost. Sh e is extremely reliable and attentive to h er clients and ready to step 1n to help at a moment's notice. Kristen works in a strateg1c planning. consulting and brokerage capac it y assisting clients with the design. imp lementation. administration, and funding of employee benefit plans. In working extensively w ith re ligious and non -profit organ1zat1ons. she has also developed an in depth understanding of the un1que issu es and needs associated w ith th ese o rga nizations. Rachel Rakey I Area President Primary Office: St. Louis, MO Areas of Responsibility Rachel leads the health and benefits team in Missouri. She is responsible for the growth and development of the hea lth and benefits consultants. Rachel also serves as managing partner for the clients. In this role. she ensures her team has the tools and resources to execute on our clients strateg1c goals. Experience Most o f Rachel's years at Gallagher have been spent as a Benefit Consultant specializing in des1gn and management of self-funded plans. Rachel's knowledge of underwnt1ng, th e market place an d lat est trends provides our cli e nts w1th the e xp ertis e they need t o effectively manage th eir programs Prior to jo1ning Gallagher. Rachel worked for Great West Life Insurance Company for seven years as a benefit specialist and client liaison. Rachel recently retired from the United States Air Force. She held the rank of Senior Master Sergeant and was the Human Resource Advisor to the 183rd Fi ghter Wing. Her responsibilitieS Included serv1ng on the Commander's Execut1ve staff, d eve loping the W1ng d1vers1ty Initiatives. as well as developing and implementing the Wing's Goals and Objectives plan to inc lude. Diversity. Force Deve lopment and Force Management. Education and Professional Designation Webster University B.A.. Public Relations Cathy O'Neal I Client Service Leader Primary Office: St. Louis, MO Cathy began working at Gal lagher in 2013 She has extensive Insuran ce experience: 7 yea rs w ith a earner an d ove r 25 yea rs 1n an account management/account executive ro le in St. Lou is. Ca thy has particular e xpertise in meeting and anti cipating client needs. as well as working strategicall y w1th the Client Serv1ces Team t o help clients achi eve their sh ort and long-ter m g oals. Recent l y. Cathy has t rans itioned 1nto the Client Serv1ce Lead er pos1tlon and leads o ur Cli ent Serv i ces Team. She has ea rned a Bachelor's degree from the Un ivers ity of Mi sso uri-St. Lo ui s and is li ce nse d in b o th Life & Hea lth and Property Cas u alty for the State of Missouri. Cathy will be instrumental in helping the City identify and select their desired day-to-day service team inclusive of an Account Executive and Account Coordinator based on the City's needs and agreed upon scope of services. • The Gallagher Way Since 1927  8 . Miranda Ward I Senior Financial Benefits Consultant Primary Office: Rolling Meadows, IL Gallagher Miranda Ward has been in the finanCial employee benefits consulting industry s1nce 2002. She enJoys helping clients from size 100 to 30.000 with their financial budget goals Her passion 1s t o create relationshiPS and 1nspire others to be the best ve rs1on of themselves. Miranda graduated from University of Iowa with Bachelor of Business Administration. Miranda spent 2 years at Yoli as a consultant and almost 3 years at HUB in Data Analytics Before that she was a F1nancial Manager at both CommonSail and Aon for a total of 13 years Tanya Vyhlidal I Primary Office: Omaha, NE Tanya Vyhlidal1s dedicated to help1ng organizations thri ve us1ng wellbeing strateg1es. With over 20 years of expenence bu1ld1ng world-class health and well ness programs, she creates workplace excellence by Integrating we ll ness. safety, occupational health. and benef1ts to enhance company culture. Tonya IS most known for her success at Lincoln lndustn es where she led the organ1zat1on's health , wellness , and safety functions. landing the company with several prem1er awards including the pr estigiou s C. Eve rett Koop award. After leaving Lincoln Industries she served as the Director of WorkWe ll , which she helped merge with the Nebraska Safety CounCil and increased membership, developed WorkWell serv1ces. adm1n1stered the Governor's We llness Award, and prov1ded strategiC consu lting. Most recently, Tan ya served as the Director of Workplace Culture. Wellbeing, and Member Expenence for The We llbeing Partners, a non -profit focusing on business and community we llbeing that serves Nebraska, Iowa, and Colorado. In this role Tany a consulted with a va riety of organizations-including Fortune 500 companies such as Un 1on Pac1f1c Railroad, Va lmont lndustnes, and Blue Cross Blue Sh1eld -w1th th e1r health , wellness, benef1ts. and HR practices. Currently Tanya serves as a Reg1onal Sen1or Consultant for We llbeing and Engagement with Gallagher. In this role Tan ya serves a variety of clients across the Un 1ted States ranging 1n client s1ze from 50 -40.000+ l1 ves prov1ding a vanety of wellbeing and engagement and HR solutions. Tanya's speaking engagements include the Art and Science of Health Promotion conference, HERO, SHRM, and National Business Group on Health conferences. Tanya also serves on the faculty of Concordia University as an adjunct mstructor in the Health and Human Performance Department. Tanya received her Bachelor of Science in Physical Educati on and her Master of Educati on in Sport Pedagogy from the University of Nebraska Lincoln. Bill Ferguson, J.D., LLM I Area Assistant Vice President, Compliance Counsel Primary Office: Kansas City, MO Bill JOined Gallagher 1n August of 2016 w1th over f1ve years of exper1ence 1n employee benef1ts and ERISA. Prior to coming to Gallagher. Bill worked for a bout1que firm 1n Kansas City representing Taft-Hartley mult1employer retirement, health, and welfare plans and labor organ1zat 1ons Bill 's practice involved health and welfare plan matters including plan design and administration. claims and appeals. document drafting, report1ng and disclosure obligations, government f1l1ngs, and counseling adm1n1strators w1th respect to ERISA. PPACA. HIPAA. and COBRA As Compliance Counsel, Bill ass1sts reg1onal off1ces w1th health plan compliance quest1ons related to ERISA, PPACA. HIPAA. COBRA cafeteria plans. se lf-insured group plans. and wellness programs. Bill's expenence. strong analytical skills, and commitment to customer service allows h1m to advise plan sponsors and Gallagher employees on how to best meet the obligations facing employers in a complex. evolving regulatory enwonment. Bill is a graduate of the Un1vers1ty of Notre Dame with a BA in F1nance. He received his JD and LLM in Taxat1on from the Un1vers1ty of M1ssoun-Kansas City School of Law. B1ll1s a l1censed attorney 1n the states of Missouri and Kansas. • The Gallagher Way Since 1927  9 . Retirement Plan Consulting     10 .               Gallagher Act1ve management and auditing of claims team performance and service levels and benchmarking performance against our block of clients. Advocacy for new or custom processes to streamline or enhance claims management. We will contact the carrier on behalf of the member to resolve the disputed cla1m. Typical administrative issues that we dive into may include: Claims advocacy/escalation with carriers Bill1ng support Regular aud1ts S1ngle-point billing solut1on Benefit admin1strat1on system review Open enrollment file administration/audit Our advocacy in the event an issue arises may include: Facilitate all calls with carriers and vendors Develop an operational plan wh1ch Incorporates goals and obJeCtives that work towards the resolut1on of the 1ssue Mon1tor the progress being made on a day-to-day bas1s , providing constant updates to all parties involved Provide meet1ng notes and records of all interact1ons related to the issue and resolut1on If necessary we will assist the employee in writing a letter of appeal and oversee the appeals process. Be assured our comm1tment to cla1m resolution carrres down to the employee and the1r fam1l1es. As needed , we are here to ass1st and guide the C1ty and 1ts employees 1n any way we can. Benefit Advocacy Center For clients looking to 1nvest in a robust. employee-facing, health advocacy service. Gallagher offers a unique 1n-house Benefit Advocate Center (BAC) ready to provide support and assistance. Your ass1gned team of Benefit Advocates (BAs) is available to help your employees w1th a variety of day-to-day benef1ts 1ssues. including claims questions. benefit program education. and more. The Gallagher BAC team cons1sts of 40 l1cens ed Advocates w1th an average of 16 years of experrence, 1nclud1ng 14 b1l1ngual Sp an1sh-spe ak1ng Advocates. and is ava ilable v1a a dedicated toll-free number and email address each business day from 8:00am to 6 00 pm CST. In add1t1on to a1d1ng employees w1th an appeal or help 1ng them through a disputed cla1m 1ssue, you can count on your BAC team to support the City's employees and depend ents 1n a w1de rang e of areas. Your dedicated Gallagher BAC team will be your advocate when it comes to addressing Individual claim problems. billing questions. and plan provision interpretation. handling these issues dire ctly with the service provider and keeping you Informed throughout the process. And the BAC's support w1th billing and enrol lment issues ensures that the City's HR staff has more time to concentrate on other areas needing attention. Benefit Support Standard Service s and •concierge Services • Answer benefit questions and educate on H&W plans • Exp lain in-network & out of network benefits Assist with locating in- network providers • Provide benefit overview for new hires • Open Enrollment support & education ID ca rd resolution • Exp lain eligibility rules and requirements Provider Billing and Claims Support Standard Services • Resolve outstanding claim issues • Prescript ion/Pharmacy coverage and authorization issues • Assistance w1 th balance billing issues •concierge Services • Complex case support • Assist with appeal process Additional Support Standard Services Single port of entry w1th basic rout1ng • HRIS Support • Multilingual support Monthly Activity and NPS Reporting • Benefits Portal (C2MB) Mobile App • Medicare Experts Hours 8am -6pm •concierge Services Designated Advocate Team Integrated s1ngle port of entry to all HR vendors w1th customized greetmg • HR IS Suppo rt & Enrollment Serv1ces Detailed employee expenence reporti ng • Nurse Advocates • Extended hours *Concierge serv1ces are an enhanced opt1onal offering which may be prov1ded for an additional fee. Standard Serv1ces are 1ncluded 1n the Concierge Serv1ces. • The Gallagher Way Since 1927  11 .               12 .     Gallagher 8. Describe your firm's approach to managing long-term healthcare costs. Managing Cost At Gallagher. we believe that Data Drives De cisions -tv. And it's a combination o f our peop le, our process and our tools that allow us to bring effective. data-dnven strateg1es to our cl1ents. When it comes t o your he althcare costs. Ga llagher deploys our proprietary data warehouse-GBSinsider -to prov1de dynamic ins1ghts 1nto your organization's health plan data; in a format customized to your spe cifications. Our warehouse is the engine that dnves a number of our t ools and capabilities. including On-demand health p lan intelligence -actionable insights thro ugh the use of our custom analyt1cs platform -GBS Power In Sights & Intellig ence Population risk stratification. in c luding predictive analytics to identify future chron1c disease states and opportun1t1es for cost m1t1gat1on StrategiC cost and ut1 11zat1on benchmarking based o n ov er 2.5 m1ll1on member l1 ves Targeted analysis o f member engagement and point solution o utcomes t o maxi m ize the 1mpact of benef1t dollars spen t across your organ1zat1on GBS Power In sights & Inte llige nce is Ga lla g her's market-leading analyt1cs dashboard tool w ith dynamic capa bilities t o filter and drill-down on endless customized segments of an organ1zat1on's memb er populatiOn Th1s allows our team of actuanes and strategic con sultants to rapidl y stratify nsk, determine key dn ve rs of cost an d utilization of you r h ealth plan , and id entify areas of cost containment opportunity. Our ultimate goal is to help yo ur organization be better. And it is a combinati on of thes e d ata- driven processes, our market-leading tools and a team of expert h ea lthcare actuanes and analytics experts that w1ll a cce lerate your organ1zat1on on a p ath to better. Cost Containment Strategies 10 9 8 ~ 7 o6J ')( cv 6 0. 5 E 4 0 u 3 Specialty Tier Rx Exd\Nooi Salary llims 0 0 0 0 0 Direct ontracts M<matay Genencs 2 Telemed10ne Rx l aunch Contro l Pharmacy Audit MedcareOON 1 0 0 1 2 3 4 5 Savings • 6 7 8 9 10 The Gallagher Way Since 1927  13 .            Gallagher 9. Describe your firm's experience in creative wellness strategies and consulting. Describe some effective strategies for health improvement and your firm's expertise in that area. Wellbeing Consulting The Gallagher Wellbeing team IS led by the Nat1onal Wellbeing Pract1ce Leader, Emily Bra1nerd Emily leads a team of 30 ded1cated Wellbe1ng professionals. prov1d1ng consulting to clients of vanous s1ze s and 1n vanous industries. The City will be ass1gned a Wellbe1ng Consultant, Amanda Schuster, who can provide first -hand local and regional insights is backed by a vast network of national expertise The team gathers regularly to share best practices. discuss 1ndustry trends and collaborate as thought leaders for our clients. Members attend regular tra1n1ng sess1ons to advance the1r educat1on and growth, meet w1th vendor partners to stay on top of marketplace developments and evaluate emerging approaches and technologies. Each team member has 1n -de pth expertise 1n the well ness space as well as specialty knowledge 1n certain lanes. Gallagher will work with you to match the ideal expertise for your organization Together w1th the rest of your Gallagher team. we wi ll focus on your goals and leverage your resources to efficiently and effectively design a strategy that makes the most impact on the strength of your overall employee value proposition In add1tion to the consulting prov1ded, as a Gallagher client, you will have access to the following wellness resources: Live Well Monthly-Gallagher's wellbe1ng resource featuring the following materials: Monthly newsletters you can send out to you employees w1th t1ps, tncks, and 1nformat1on about living a healthy lifestyle in clud ing healthy recipes Pnntable posters to hang 1n your workplace that correspond to a theme from the newsletter Templates for total wellbeing activities or challenges w1th tracking ca rds tied to each month's theme that can easily be executed by HR, the wellbeing champions, or a team of employees Live Well Toolkits-A valuable set of documents w1th ideas for establishing or evolving your wellbeing Initiatives in the following areas: Wellbeing Best Pract1ces Build1ng a Wellbeing Committee Plann1ng a Flu Vacc1ne Cl1n1c Plann1ng a Health Fa1r Examples of Common Incentives CASE STUDIES Success Story #1 Challenges & Opportunities A client needed a solut1on to 1ncrease part1C1pat1on 1n 1ts employee wellbeing program The ex1st1ng program h ad proven effect1ve 1n reducing high-risk health factors for partiCipating employees by 10 percent However. only 42 percent of employees participated in the program. The client already had an attract1ve incent1ve to motivate employee participation. so adding more Incentives was unlikely to increase participation rates. The challenge was to reach more employees and Increase their enthusiasm for wellbeing without establishing a mandatory timeline or altering the incent1ve structure. An add1t1onal challenge was the1r decentralized workforce. wh1ch requ1red custom1zed commun1cat1on channels to reach the1r employee base. A Tailored Approach Using our consultative approach. the Gallagher Wellbeing Consulting team studied the client's culture. communication channels and obstacles to success. Three primary 1ssues were uncovered the current wellbeing program was too complicated, employee perception of the program was negative. and the program had little support from m id-level management. To solve these cha llenges. Gallagher Provided a calculated opportunity assessment. which identified spec1fic tasks and projects they could accomplish that would move the client toward their goal Held focus groups with employees to 1dent1fy why the wellbeing program was perce ived negatively ldent1f1ed the most Important components of the1r we llbemg program • The Gallagher Way Since 1927  14 .     Challenges & Opportunities      A Tailored Approach     Results Delivered  15 .     Please note: These case studies are based on actual client situations, but are meant for informational purposes only. The case studies above are in no way intended to be used as a primary basis for benefits, fiduciary, or securities decisions. Similar results are not guaranteed and will vary based upon the individual client situations.    16 .              :  :   :  :   17 . Gallagher philosophy and specific preferences. Th1s diSCIPline allows us to apply our experience to your particular situation. Your Gallagher team will represent you in the marketplace during the vendor marketing process and evaluate the carriers with the nght products and services to meet your strategic goals. We negotiate on your behalf using the market knowledge and leverage that comes w1th a firm of our size , scope and re putation as a trusted business partner. Gallagher will prepare recommendations for your program and develop a mutually agreed-upon plan, outl1n1ng the obJeCtives and act1ons needed to ach1eve your benef1ts goals. We also conduct vendor f1n al1st Interviews with the City. In add1t1on, Gallagher has penod1c stewardship meet1ngs w1th 1ts vendor/earner partners to ensure they are stay1ng on task and no 1ssues go unresolved. Further, no service plan would be complete Without meaningful performance guarantees. We utilize performance guarantees on virtually all the clients' lines of bus1ness to ensure that vendor /carriers are held accountable for the service they are providing. Marketing Philosophy When it comes to representing the C1ty to the insurance earner and service provider marketplace, Gallagher has the experience, the relat1onsh1ps , and the Ind epe ndence you need. We know the markets and thm specific strengths and can evaluate carriers who have the right products for your Individual needs. Gallagher ma1nta1ns complete independence to rema1n objective 1n prov1ding the best Insurance carriers and service providers, netw or ks, and nsk arrangements for each unique negotiation. As a standard procedure, Gallagher w1ll evaluate alternative carriers/vendors and vanat1ons to plan des1gn that can reduce cost s Marketplace Leverage Gallagher is a top employee benefits brokerage and based on our national scope and volume of bus1ness we enJOY preferred vendor status with most 1nsurance carriers. Gallagher rece1ves a block of bus1ness ana lysis from primary carriers in the region. Receiving such a report conf1rms our successful , stable, long-term pos1tron w1th these key vendors. These analyses contrnually val1date our ability t o successfully negotiate competitive rates. Gallagher places well over $10 bill ron of premrum per year 1n globalrnsurance markets, grvmg us subst antial clout wrth earners Gallagher's team members all have significant experience working with a vanety of carriers and have established construct1ve working relat1onsh1ps with their executives and field office staffs. These facilitate problem solv1ng and enable us to maximize our ne gotiation position to produce me an ingful results Negotiating Vendor Renewals Gallagher's combined national presence. breadth and depth of client relationships, and our shared resources allows us to position you most effectively w1th your health plans. We have the expenence. the relation ships and the Independence you need to get the most effective combinat1on of rates. po licy terms and performance guarantees when negot1at1ng vendor renewals. We know the markets and are familiar with their strengths and weaknesses. and the new products and serv1ces they offer. At least annua lly, we meet with representatives of man y of these f1rms to d1scuss what their position in the marketplace IS and their new ideas. products. and serv 1c es they are br1ng1ng to the market. Plan nmg Create vendor mteria Vendor partrcipant selectron Create RFP Client RFP approval Distrrbute RFP Recerve RFP Results Evaluate the RFP responses Run drscount analysrs benchmarking. member disruptron, networks, plan offerrngs Compare TPA servrcesand prrcrng Compare fmancia l solvency Perform total cost scenarros Fmalrst selectron Prepare and facrlitate finalist meetrngs and srte VIS i tS Finalist negotiations Vendor selection Contract negotiat ron Performance guarantees Our approach to car rier negotiations invol ves review1ng assumptions for reasonableness and acc uracy by using a combinat1on of analyt1cs and market-drrven 1nformat1on. We request cl1ent spec1f1c deta1l and then couple that w1th all relevant data as we enter 1nto renewal negotiations. Th1s 1ncludes reasonable rat 1ng methodologies. retention. demographic trends. and cla1m marg1n requests Our experience has shown that such a comprehensive approach facilitates a manageable and rational dec1s1on process. It has also been shown to ach1eve quantifiable results for large and sophisticated purchasers of employee benefits and serv1ces. Gallagher ma1nta1ns relationships at the executive level with all of the national and most of the regional earners in the marketplace. These relationships give us the ability to negotiate favorably on your behalf We will ma1nta1n a comprehensive database of your • The Gallagher Way Since 1927  18 .           19 .    Gallagher Compliance Review Gallagher's proprietary Compliance Revrew is a comprehensive rnteractive tool providrng you with a calendar of federal comp lrance ''to dos" based on your plan year and managed by your Gallagher servrce team. Our Compliance Review will act as a living document to ensure the Crty remain s complrant at all times. The state- specifrc compliance section of this document is especially rmportant for the Crty as you expand rnto all 50 states. As part of your Client Annual Report your Gallagher team will review applrcable documents using internal check lists for your plans' SPDs, rnsu rance contracts, and other plan materials. In addrtron, this wrll hrghlrght many plan document requrrements. Gallagher will negotrate wrth carriers and TPAs to ensure all applicable requrrements are rncluded. Group Health Plan Notice Requirements Inventory Checklist The ever-growrng notices ch eck lrst is an annual audit of required health & welfare notrees. The intent of the annual checklist re v rew is to audit for updated notice requrrements or language, and document the method of drstribution/ placement o f the notices. As new model notices are released by the applicable government agency, Gallagher makes them avarlable to our clients. If model language is not supplred. Gallagher can draft sample language for our clients. Plan Document Compliance Gallagher works closely wrth your carriers and vendors rn reviewing/ma rn taining plan documents. In addition. rf desired. Gallagher partners wrth ERISA Pros, LLC to create semr-custom Wrap Plan Documents and Summary Plan Descrrptrons (SPD) Any efforts to assure coordinatron of the process would be rncluded in our core fees. Plan Documents and SPDs : Gallagher has both an in-house wrap plan document solutron (whrch creates the required plan document, SPD and SMMs for all of your health and welfare plans), as well as other thrrd-party vendor solutr ons depending on the complexrty and needs of your plan Form 5500: As part of our standard servrces, Gallagher wrll collect Schedule A reports from the plan's carrrers and facrlrtate the preparation of a signature-ready Form 5500 report for you. A regulatory compliance partner of Ga llagher rs Wrangle LLC, the leading Health & Welfare Form 5500 outsourcrng firm. Wrangle provrdes to Gallagher clients the ability to manage the Health & Welfare Form 5500 filing process from start to frnish. Gallagher and Wrangle have the experrence and expertise to handle any Form 5500 reportrng srtuatron that may arrse. Together, Gallagher and Wrangle elrmrnates the burden of the Health & Welfare Form 5500 filrng process for you. Sections 6055 and 6056 Reporting Gallagher created a Sectrons 6055 and 6056 Reporting Toolkit for clients as soon as the reporting obligation aros e under the ACA Srn ce that time, we have cou nseled numerous clients on therr reporting oblrgations and have kept them apprised of further developments including the annual changes to the IRS Forms 1095-C and 1094-C reporting rnstructions, last-minute extensions of trme provrded by the IRS, and good faith reporting relief opportunrtres. In addrtron, Gallagher's HR Technology consultants are avarlable to consult with you on various reportrng vendors and can provide a number of alternatrves to your current reporting solution. Finally, our client service and complrance teams hav e served th eir clients by acting as a frequent intermediary with reportrng vendors to make sure that they are meetrng IRS obligatrons. Ensuring Client HIPAA Compliance To help clients ensure their plans are rn full complrance with HIPAA privacy and securrty regulations. ou r legal experts provide comprehensrve educatronal and consultrng resourc es . We share rnformatron on HIPAA regulatrons through our newsletters, complrance publications. and educatronal seminars on an ongorng basrs. COVID-19 Compliance Capabilities From the inrtral days of the pandemic, Gallagher's compliance team has been immersed rn the details and legal issues related to employee benefits. Our team continuously monrtors the srtuation from all ang les and has developed many tools and resources for our consultants and clients. Many of these resources are available to the public on our Pandemic Re sources Hub • The Gallagher Way Since 1927  20 .        21 .    Gallagher Serv1ces provided by Gallagher Enhanced Communications are outside of the scope of Core Consulting, but have been included as an optional fee for your consideration 1n the Fee sect1on 14. Describe any in-house actuarial, underwriting, and analytical tools and reporting programs you currently have in place. Healthcare Analytics & Underwriting The City w1 ll have access to a substantial toolset of analyt1cs that Includes contnbut1on model1ng, planners, data modelers, workforce eva luation systems. and more. The City will receive the insights you need to build not just a great employee benefits and compensation plan, but also a great workforce who are engaged, motivated, and invested in your success. Gallagher regularly evaluates and monitors benef1t plan designs and finanCial performance to ensure that your benefit goals are achieved. This analysiS IS a rich source of valuable Information in the strategic planning process, giving clients the facts they need to successfully navigate the f1scal performance of the1r health programs Analytical Tools The sampl1ng of tools h1ghl1ghted below are des1gned to prov1de you w1th current 1nformat1on on trends and analyt1cs to del1ver cost effective benefit programs for your employees. Proprietary tools bring complex data into focus and help clarify your long-term strategy. Funding status, access to carrier claims data and other specific can impact 1f some of these tools are available. Underwriting Modeler assumption based renewal projections Workforce Evaluation analyze population charactenst1cs Power Insights & Intelligence dynamic tool to access your data Reporting & Analysis Claims & Enrollment Tracking custom built for each client GBS Insider data analyt1cs platform Healthcare Rating Model develop spec1f1c med1cal plan prem1ums We work w1th vendors to analyze utilization data where available. Th1s allows us to benchmark performance and 1dent1fy co st drivers that are particularly favorable or unfavorable. This data IS Invaluable when review 1ng program costs. 1dent1fy1ng trends and negotiating renewals. Gallagher has the capabilitY to customize your report1ng package to meet your organ1zat1on's exact needs. We Will work w1th you at the beginning of the program to identify the reports you requ1re. 1ncluding analysis of actual claims to budget, track1ng large claims and 1dent1ficat1on of plan costs by specific l1nes of coverage. Gallagher's solution util1zes proprietary algorithms to uncover. pinpoint and automate the information process to help you manage your medical nsk across the health plan. We capture. diagnose, optimize actual claims data and prov1de predictive and prescriptive model 1ng for high-risk consumers. Examples of reporting that can be Included: IBNR Reserve Model est1mate cost based on cla1ms history GBS Insight s1ngle pomt onl1ne access to resources Benchmarking access Industry spec1f1c data cuts .. .. .;:. . --.=-·· . _. ------·---;:-;::-· - ~----:::::··· r I I I • I --.. I IIII_ Monthly Reports : summary of plan costs, analysis of actual vs. budget, identification of employee contnbutions, tracking of large cla1ms, companson of cla1ms to aggregate stop loss, and 1dent1f1cat10n of plan costs by spec1f1c l1ne of coverage (1.e., med1cal, dental. Rx. etc) Quarterly Reports : comparison of plan costs to projections. Incurred but not Reported dollar proJections. identif1cat1on of services provided, utilization rev1ew. and plan trends Annual Reports : executive summary of program expenses. comparison of current costs to renewal costs, renewal alternatives, Incurred but not Reported projections, overview of stop loss projections. future plan cost projections. dollars saved by contract negotiation, percent of benef1t dollars paid by members, cla1ms by size, benef1ts paid by type of service. plan funding/budget comparison, and fixed expense companson • The Gallagher Way Since 1927  22 . Gallagher Gallagher has both underwriting and actuarial teams on staff to support underwriting, actuarial. data analytics, claims auditing and pharmacy eva luation and procurement needs. Unl1ke many benef1t brokers and consultants, our underwnt1ng teams are housed 1n local off1ces, and work d1rectly alongs1de our consultants. You w1ll get the 1ns1ghts you need to bu1ld not JUSt a comprehensive employee benef1ts and compensation plan, but also a workforce who are engaged. motivated. and invested in the City's success. Your Gallagher team Will regularly evaluate and monitor your benefit plan designs and f1nanc1al performance to ensure that the City's benefit goals are achieved. Th1s analysis is a nch source of valuable Information in the strategiC plann1ng process. giv1ng you the facts the City needs to successfully navigate the fiscal performance of your health programs. 15. Provide an all-inclusive benefits booklet created by your firm as an example of what can be given to current and new employees at open enrollment or new employee orientation. This may be something that was created for an existing client. A sample benefit guide can be reviewed here. 2022 BENEFITS E••oLLMENT City of Jefferson --~-·-··-·-- ______ .,_,.. ___ __ ·-... ---·--~ ___ .. _,.. _____ _ ·----..-... ___ , __ _..,.,_. ............ _. ____ ,_,,.,..JOo. __ • -·------__ ... ,... .. ___ _ ~~ ...... ,.._ .. _ ... ..,=---- ~ .. ---··--.. --- --~ ... -........ --.... ~--.. .., ... " ___ _ ---·--.. ---·· ----·--·--· __ !"> __ ... _ .. ,. -----.. -~--.. ---·------·----------·-.. -·~------.----.... ----· ... ------~-. . ----------=-~ --------- :::o:oo::--:=..':"~--..=:::.=--.=::-:.::-•.=::-;.:..- ~ -.:::..'"!;:"" -.=::;.:--.=::-:=--.::::;.:..- -"'.:::!...~,.:'"' •.=.."!"'....:=---==~ -.=:;::..- 16. Describe your experience with assessing, implementing and managing self-funded programs. Gallagher has extens1ve experience with multiple funding options, Includ ing self-funding, m1nimum premium payment. and ASO contracting We also have access to a variety of systems-based actuanal tools that can help guide the City's fund1ng decisions. The recommendations that your Gallagher team makes for your particular plan will be comprehensive, including a comparative analysis of several different funding scenarios. Gallagher's in-house team of underwriting analysts will also perform an annual rev1ew of your benefit programs and make recommendations to ensure the solvent operation of the employee benef1ts plan We begin by using the City's histoncal claim 1nformat1on to proJect future cla1m costs. Us1ng our Healthcare Analyt1cs Health Rat1ng Model and 1ncurred but not reported (IBNR) model. adjustments are made to account for plan des1gn, reserve levels. demographic changes, enrollment growth. and more. The administration fees, stop loss premium, and other retention components are added to develop total costs. Reserve levels, contributions. funding rates and COBRA rates are then generated to cover th1s total cost. with appropnate adjustments to account for additional IJabJIJty and administration expense, where appropnate 17. Describe your partners and alliances. What criteria did you use in picking them? Are they considered the "best of breed" in their industry? As one of the largest Insurance brokers in the world. we have extensive insurance company relationships across the globe. We understand that maintaining strong relationships with our carrier partners is critical to the long-term success of our clients when 1t comes to negotiating renewal pncing, coverage disputes, and developing creative solutions We enjoy access to hundreds of Insurance companies, w1th relationships that have been formed over t1me through extens1ve due diligence by our executive team. New partners are constantly knocking on our door attempting to establish contracts; however. our eva luation process IS exhaust1ve 1n order to ensure we are consistently partnenng w1th top-qual1ty Insurance compan1es and vendors • The Gallagher Way Since 1927  23 .                             24 . Linking risk factors with claims costs, we demonstrated that members with a higher number of risk factors have more costs and that a significant percentage of the covered population (70%) had 3 or more risk factors. This client has a relatively genero us health care benefit plan and very low turnover in the covered population. Given the increase in risks, the stable population, and a benefit design that left room for incentives, we recommended an aggressive illness management program on top of the Health Risk Assessment. The Health Risk Assessment should be used to identify and target a population for the strongly incented management program.  25 .            Gallagher Health Rating Model (HRM): Health care rating model that provides plan des1gn pricing and model ing, stop loss pncing and demographic analysis ApexDPM Dental rating model that provides plan design pricing and modeling Apex IBNR Models and estimates IBNR liability using lag data and enrollment. and est 1mates future run-out based on historical lag patterns; it is compliant with actuarial certification standards Stop Loss Modeler Monte Carlo statistical analysis used to predict likelihood of claims above specific stop loss deductibles Trend Study Proprietary annual trend study completed by our actuanal team from our data warehouse 20. Describe your firm's legal research capabilities. How do you keep your consultants and clients informed of new or changing regulations? Compliance and Trends Newsletters Gallagher's national in-house comp lian ce staff works w1th the City team to pro v1de the latest research and analysis o f new and/or pend1ng regu lations and legislation. We maintain a complete compliance database for our adv1sors with summaries of federal requirements along with practical tools, such as models, sample forms, and ch ecklists 1n electronic form. In addition, we also monitor marketplace nsk assessment and trend development through ongo1ng data warehous1ng in1tJat1ves. Our Approach: Gallagher id entifies trends , legal, and insurance carrier issues through a collective effort. We believe keeping our clients 1nformed about the latest trends and developments sets us apart from our competition We know from experience that a well-Informed benefits staff can lead to more sat1sf1ed employees That's why Gallagher JS your partner in keeping yo ur employee benefits leaders Informed of Important industry news and market updates 1n a timely and effect1ve manner. Gallagher's breadth and depth of communJcatJon tools and resources Will keep all audiences current on the latest relevant Information emerging from governments and the marketplace Client Webinars I On-demand web1nars offenng updates on hot top1cs and legisl ative developments Compliance Alerts I Up dates on urgent news related t o COVID-19 and empl o yer-s p onsored benefits p ro grams. Compliance Continuity I Addresses compliance challenges and reviews action items. Gallagher Better Works newsletter I Emerging trends articles on topics related to retirement, ben efits. compensation, and technology w1th the goal to align your human cap1tal strategy with overall business goals. GBS Directions I Monthly publication featunng articles on employee benefits and HR Top1cs generally include healthcare reform. health and welfare benefits. ret1rement, and state law matters. D1rections also provides links to previous Technical Bulletins. webinars. and general healthcare reform updates Technical Bulletins I Wh1tepap ers on regulatory requirements Our Technical Bulletins take a deep d1ve 1nto a very spec1f1c and techn1cal area of federal law that affects employer-sponsored. health and welfare plans. We provide compliance emails to our clients detailing new and bre a k1ng legislation. friendly reminder emails of upcom1ng filing due dates, as well as providing upd ates dunng our regularly sch eduled pl an managem ent calls and/or meet1ngs w1th you. Part of the dilig ence inc lud ed in our process Js being aware of the particulars affecting the client, organizational structure and state-specific requirements. We consider many vanables that may be Involv ed 1n our research and subsequent deliverable or guidance. Gallagher II,, I i:thijj Iii ADJUSTING TO THE CHANGING JOB MARKET: 4R£ 'I'OU PMPAR£0 TO R£SP0N0' WUNUOA'I' UIIL 7. JOl • lPJII tTI1P"" CTI,ZP" l"'tlnAI"' P'T Rl S1jATOOAV Complia nce Conditlon lno: A Year 1n the L1fe of a Health and Welfare Plan • -------------==-:-.::=.:::-...:==.""':'~-:..... II ~=--=--==~======· ·------.. ---_____ ... ___ ---------·---------------· .....__ ..... _,.__...,_ ._ .. _ -------=·: . .';:-::·::::::.=.._~.:..~. ____ .. _____ .. _ ______ ., ______ _ ---··--·-·-·---.... ___ .. _________ ,., -------------------·-·----·--·--··----------___________ ... --------------·--------------------------·----------------·-------... The Gallagher Way Since 1927  26 .             Pre-Renewal Strategy Marketing Renewal Annual Enrollment Post Renewal Ongoing Client Service 210 – 150 Days 150 – 90 Days 90 – 60 Days 60 – 0 Days 0 – 60+ Days Ongoing Support  27 .  28 . Gallagher Disclosure Consulting and 1nsurance brokerage serv1ces to be prov1ded by Gallagher Benef1t Serv1ces, Inc and/or 1ts aff1l1ate Gallagher Benef1t Serv1ces (Canada) Group Inc. Gallagher Benef1t Services . Inc., a non-investment firm and subs1d1ary of Arthur J. Gallagher & Co., IS a licensed Insurance agency that does business in California as "Gallagher Benefit Services of California Insurance Services" and in Massachusetts as "Ga llagher Benefit Insurance Ser vices." Investment adv1sory services and corresponding named fiduc1ary services may be offered through Gallagher Fiduciary Advis ors. LLC. a Registered Investment Adv1ser. Gallagher Fiduc1ary Advisors. LLC IS a single- member. l1m1ted liability Company, w1th Gallagher Benefit Services. Inc. as its single member. Certa1n appropnately licensed individuals of Art hur J. Gallagher & Co. subsidiaries or affiliates, excluding Gallagher Fiduciary Advisors, LLC, offer securities through Kestra Investment Services (Kestra IS), member FINRA/SIPC and or investment advisory services through Kestra Adv1sory Services CKestra AS), an affiliate of Kestra IS. Neither Kestra IS nor Kestra AS is affiliated w1th Arthur J Gallagher & Co., Gallagher Benefit Services. Inc or Gallagher Fiduciary Adv1sors. LLC. Neither Kestra AS. Kestra IS. Arthur J. Gallagher & Co .. nor their affiliates provide accounting, legal, or tax advice. Case studies detailed in th1s response are for example purposes and not a guarantee of outcomes . • The Gallagher Way Since 1927  29 .      Gallagher at a glance We help you face your future with confidence. Gallagher has been designing solutions to meet our clients' unique needs for more than 90 years. We pioneered many of the Innovations 1n risk management used by businesses 1n all Industries today. A global corporation with a strong herttage and culture. Divisions specialtzing rn retailtnsurance brokerage operations. benefits and HR consultrng, wholesale distributron. and third-party admintstratton and clatms processing. More than 950 offtces in 56 countnes and over $6 btllton tn brokerage & rtsk management revenues. Client-servtce capabiltttes in more than 150 countnes around the world through a global network of correspondent brokers and consultants Founded in 1927. publtcly traded since 1984. This matenal was created to provide accurate and reliable informatton on the subJects covered by should not be regarded as a complete analysts of these subjects It is not to provide speciftc legal, tax or other professional advice. Th e servtces of an appropriate professronal should be sought regarding your individual situation. Consulttng and insurance brokerag e servtces to be provided by Gallagher Beneftt Servtces. Inc. and/or its affiltate Gallagher Beneftt Services (Canada) Group Inc. Gallagher Benefit Services. Inc. a non-rnvestment firm and substdtary of Arthur J Gallagher & Co .. ts a licensed tnsurance agency that does bust ness in California as "Gallagher Benefit Services of California Insurance Services" and tn Massachusetts as "Gallagher Benefit Insurance Services. mo22 Arthur J. Gallagher & Co. IVWW.ajg.com Gallagher Insurance I Risk Management I Consulting ·world 's Most Ethical Companies ' and "Eihisphere" name s and rrarks are registered trademarks of Ethisphere LLC. N~-W-0-R-LD_'_S _M_O_S_T TM 2 ~J~J&~~® WWW.ETHISPHERE.COM • The Gallagher Way Since 1927 From:Jacob Salinas To:Corrigan, Leigh Ann Cc:Kristen Wood Subject:BAFO - RFP4030 - Broker Services - Employee Benefits Date:Thursday, May 5, 2022 7:01:12 AM Attachments:image001.png image002.png Gallagher Response to City of Jefferson BAFO.pdf Importance:High Dear Leigh Ann: On behalf of Gallagher Benefit Services, thank you for the opportunity to respond to the city’s request for BAFO. The attached details our compensation structure, an alternative compensation model and response to the specific prescription drug scenario. After the city’s review, please feel free to contact Kristen or myself with any questions or points of clarification if needed. We look forward to continuing the process and engaging in a partnership with the City of Jefferson. Sincerely, Jacob Salinas Area Vice President Gallagher Benefit Services, Inc. (O) 417-447-7071 (M) 417-827-5967 Jacob_salinas@ajg.om Visit Gallagher’s Pandemic Preparedness page for information to prepare your business and your employees for pandemic outbreaks, including the recent Coronavirus (COVID-19). 2022 Arthur J. Gallagher & Co. City of Jefferson Gallagher Response to Best and Final Offer RFP4030 May 6, 2022 The Gallagher Way. Since 1927. 2022 Arthur J. Gallagher & Co. Cover Letter Leigh Ann Corrigan Purchasing Agent City of Jefferson 320 E McCarty Street Jefferson City, MO 65101 Dear Leigh Ann, On behalf of the Gallagher Benefit Services, Inc. (GBS) team, we thank the City of Jefferson (City) for the opportunity to serve the City and its employees. We look forward to a productive and successful partnership as we work together to define and execute the goals and objectives outlined in the Request for Qualifications. This document serves as our response detailing Gallagher’s Best and Final Offer with the City of Jefferson. Our response discusses Gallagher’s philosophy and approach to compensation. Regardless of the compensation arrangement, direct or indirect, Gallagher believes in full transparency and will document our fees/commissions annually and as we market insurance coverages on an ongoing basis. People are the biggest asset for the City of Jefferson. As we work together, we will identify areas to promote the City’s culture, philosophy and vision and bring strategic recommendations to build upon the recruitment, engagement and retention of those individuals servicing the needs of the public daily. Again, thank you and we look forward to working on your behalf now and in the future. Sincerely, Jacob Salinas Area Vice President D 417.447.7071 Jacob_Salinas@ajg.com Gallagher Benefit Services, Inc. 12444 Powerscourt Drive | Suite 500 St. Louis, MO 63131 Kristen Wood Benefits Consultant D 314.800.2222 Kristen_Wood@ajg.com Gallagher Benefit Services, Inc. 12444 Powerscourt Drive | Suite 500 St. Louis, MO 63131 2022 Arthur J. Gallagher & Co. 1 The Gallagher Way. Since 1927. Best and Final Offer Request List Additional Information Requested 1. Indicate your best and final payment structure you can offer to the City of Jefferson. Gallagher proposes a total compensation of $70,000 annually; prorated for the remainder of the 2022 plan year. 2. As an alternate payment structure, the City is open to consider a lower flat fee with commissions built in for one or more specified ancillary products. Provide a payment structure proposal for this type of payment structure. We are flexible in the method of compensation in which we are paid to provide consulting services to the City and we are open to a number of compensation arrangements, depending on your preference. Our compensation may be derived direct fees or insurance company commissions, including supplemental and contingent commissions, or a combination of both. The choice is made by each client based on their philosophical and budget considerations The following is the proposed alternative compensation structure: Best and Final Offer Total compensation of $70,000 annually; prorated for the remainder of the 2022 plan year. Direct fees, commissions and/or a combination of fees and commissions for all ancillary lines of coverage. Currently there are no commissions in place for ancillary lines of coverage; therefore, Gallagher will negotiate at time of marketing a commensurate commission schedule effective January 1, 2023. Any ancillary commissions earned on a go- forward basis will offset the direct consulting fee. All revenue received directly or indirectly that is related to services or products provided to the City, or placed on your organization’s behalf, must be disclosed to the City. This requirement applies to ERISA and non-ERISA plans. Disclosure is done through the Client Coverage Acknowledgement Form as well as the GBS Consulting Agreement when appropriate, or the Brokerage Service Agreement. Accurate, timely disclosure is a required component of Gallagher business operations. 3. Provide a response for the following scenario: What could you do for the City, in-house, to address a $1,000,000 per year specialty medication? As specialty spend continues rising at a significant rate, cost containment programs can assist plans and members in reducing cost of specialty drugs. Cost Containment vendors seek alternate funding through manufacturers, charitable organizations and, grant programs. These programs are typically administered separately from the Pharmacy Benefit Management’s (PBM) services. During the PBM Procurement process, Gallagher will make it a requirement that each bidding PBM will partner and work with these alternative funding vendors. Gallagher will access and quantify any savings associated with the implementation of an Alternative Funding vendors. Gallagher will conduct a comprehensive evaluation of the qualitative aspects of each RFP response, including: • Evaluate 2 different financial offers with each bidding PBM (with and without the use of Alternative Funding) • Review Summary Plan Document language to ensure compliance adherence • Review each vendor response for completeness and bidding requirement satisfaction • Clarify proposals with bidders to ensure accurate interpretation and understanding • Develop saving projections utilizing alternative funding against current financial arrangements • Review the transition process to ensure that member disruption is minimized 2022 Arthur J. Gallagher & Co. 2 The Gallagher Way. Since 1927. The pharmacy benefit is one of the largest and most complicated components of a healthcare benefits package. It’s a challenge simply to stay informed about issues that affect your plan, making it even more difficult to ensure the pharmacy benefit delivers optimal value to the City and your employees. But when you rely on Gallagher’s Pharmacy Benefit Management Consulting team, you’ll have a partner that allows you to focus on broader benefit strategies. We leverage real-world expertise and clinical insights to keep you current on issues that affect your prescription drug plan. And by assessing your PBM contract, we can help design your next contract and provide consulting focused on audits, managing costs and increasing plan satisfaction. Gallagher can help the City manage prescription drug plans through tested, proven tactics, including: • Contract review of PBM services, fees and rebate guarantees, including a thorough analysis to ensure you are receiving maximum value • Managed implementation of new PBM if you decide to change vendors • Ongoing consultation for pharmacy benefit design, including modeling of different copays, formulary analysis, network strategies and clinical utilization programs to control the rising costs of specialty drugs • Pharmacy contract audits to ensure your PBM is adhering to pricing, rebates and service guarantees • Auditing claims to ensure benefits are being billed and paid accurately • Ongoing PBM management The result is a healthy and energized workforce powering your organization, with lower costs for the City and your employees, and a PBM contract optimized for a constantly changing environment. Pharmacy Benefit Management Consulting 2022 Arthur J. Gallagher & Co. 3 The Gallagher Way. Since 1927. Next Steps The Gallagher team is ready and very excited to continue the relationship with the City by preparing the transition process featuring a dedicated team in plan design, employee communications, carrier negotiations and customer service. Your Gallagher team will keep HR management informed of the ongoing progress in obtaining policies, contracts and other necessary carrier documentation. With the initial kick-off meeting, timelines and expectations will be established for a seamless transition working toward the renewal cycle, open enrollment period and the future plan year effective date. Gallagher looks forward to a partnership that delivers a holistic people strategy that firmly positions the City as a preferred employer, helping cultivate a workplace that attracts, retains and engages employees, while reducing risk and keep costs in check. We are available to discuss all or any section of this proposal in further detail at the City’s earliest convenience. 2022 Arthur J. Gallagher & Co. 4 The Gallagher Way. Since 1927. Appendix BEST AND FINAL OFFER REQUEST LIST BAFO NO. 1 FOR RFP4030 1. ADDITIONAL INFORMATION REQUESTED: 1.1 Indicate your best and final payment structure you can offer to the City of Jefferson. Gallagher 1.2 As an alternate payment structure, the City is open to consider a lower flat fee with commissions built in for one or more specified ancillary products. Provide a payment structure proposal for this type of payment structure. 1.3 Provide a response for the following scenario: What could you do for the City, in- house, to address a $1,000,000 per year specialty medication? Requirements of the RFP have been revised by BAFO No. 1. By signing this page of the BAFO request, the vendor indicates acceptance and compliance with all revisions therein. Name of Company: Gallagher Benefits Services, Inc. Agent Name and Title: Rachel Rakey, Area President Signatu<e~ iiiPy Date: May 6, 2022 • 2022 Arthur J. Gallagher & Co. 5 The Gallagher Way. Since 1927. Disclosure Consulting and insurance brokerage services to be provided by Gallagher Benefit Services, Inc. and/or its affiliate Gallagher Benefit Services (Canada) Group Inc. Gallagher Benefit Services, Inc. is a licensed insurance agency that does business in California as “Gallagher Benefit Services of California Insurance Services” and in Massachusetts as “Gallagher Benefit Insurance Services.” Neither Arthur J. Gallagher & Co., nor its affiliates provide accounting, legal or tax advice. This material was created to provide information on the subjects covered, but should not be regarded as a complete analysis of these subjects. The information provided cannot take into account all the various factors that may affect your particular situation. The services of an appropriate professional should be sought regarding before acting upon any information or recommendation contained herein to discuss the suitability of the information/recommendation for your specific situation. Gallagher Fiduciary Advisors, LLC (“GFA”) is an SEC Registered Investment Advisor that provides retirement, investment advisory, discretionary/named and independent fiduciary services. GFA is a limited liability company with Gallagher Benefit Services, Inc. as its single member. GFA may pay referral fees or other remuneration to employees of AJG or its affiliates or to independent contractors; such payments do not change our fee. Securities may be offered through Triad Advisors, LLC (“Triad”), member FINRA/SIPC. Triad is separately owned and other entities and/or marketing names, products or services referenced here are independent of Triad. Neither Triad, Arthur J. Gallagher & Co., GFA, their affiliates nor representatives provide accounting, legal or tax advice. 2022 Arthur J. Gallagher & Co. 6 The Gallagher Way. Since 1927. Gallagher at a glance We help you face your future with confidence. Gallagher has been designing solutions to meet our clients’ unique needs for more than 90 years. We pioneered many of the innovations in risk management used by businesses in all industries today. •A global corporation with a strong heritage and culture. •Divisions specializing in retail insurance brokerage operations, benefits and HR consulting, wholesale distribution, and third-party administration and claims processing. •More than 850 offices in 56 countries and over $6.9 billion in brokerage & risk management revenues. •Client-service capabilities in more than 150 countries around the world through a global network of correspondent brokers and consultants. •Founded in 1927, publicly traded since 1984. This material was created to provide accurate and reliable information on the subjects covered by should not be regarded as a complete analysis of these subjects. It is not to provide specific legal, tax or other professional advice. The services of an appropriate professional should be sought regarding your individual situation. Consulting and insurance brokerage services to be provided by Gallagher Benefit Services, Inc. and/or its affiliate Gallagher Benefit Services (Canada) Group Inc. Gallagher Benefit Services, Inc., a non-investment firm and subsidiary of Arthur J. Gallagher & Co., is a licensed insurance agency that does business in California as “Gallagher Benefit Services of California Insurance Services” and in Massachusetts as “Gallagher Benefit Insurance Services. ©2022 Arthur J. Gallagher & Co. From:Jacob Salinas To:Corrigan, Leigh Ann Cc:Kristen Wood Subject:Estimated Commissions for Ancillary Lines of Coverage Date:Tuesday, May 10, 2022 11:59:15 AM Attachments:image001.png image002.png Importance:High Leigh Ann: Thank you again for the follow-up this morning. Based on the numbers you provided and what Gallagher would deem as standard industry commissions for the various ancillary lines of coverage offered today, we would estimate commissions would equate to $40,000 annualized. Please let me know if this is what you were looking for as you prepare for City Council. Sincerely, Jacob Salinas Area Vice President Gallagher Benefit Services, Inc. (O) 417-447-7071 (M) 417-827-5967 Jacob_salinas@ajg.om Visit Gallagher’s Pandemic Preparedness page for information to prepare your business and your employees for pandemic outbreaks, including the recent Coronavirus (COVID-19). RESOLUTION SUMMARY RESOLUTION NO: RS2022-06 SPONSOR: Councilmember Fitzwater SUBJECT: Supporting the County Commission 's Submission of an Application to the Missouri Development Finance Board 's Tax Credit for Contribution Program DATE INTRODUCED: May 16, 2022 Staff Recommendation: Approve . Summary: Supports the County Commissions application to the Missouri Development Finance Board 's Tax Credit for Contribution Program. Origin of Request: Jefferson City Regional Economic Partnership. Department Responsible: Law. PERSON RESPONSIBLE: RYAN MOEHLMAN Background Information : Section 1 00 .286.6, RSMo ., authorizes the Missouri Development Finance Board ("MDFB ") to grant a tax credit equal to 50 % on the value of any eligible contribution to the Board by any taxpayer. The United Capital City Soccer Club, a 501 (c)(3) tax-exempt corporation, has proposed a project that entails the construction of new infrastructure and new facilities for use as a sports complex for soccer and wishes to pursue eligibility of the project for donor tax credits under the MDFB's Tax Credit for Contribution Program . Local political subdivisions like Cole County are eligible to apply to the MDFB on behalf of such project. The City's support of Cole County in their application for the MDFB 's tax credit program would assist in the consideration of the application. Fiscal Information: None . RESOLUTION RS2022-06 Sponsor: Councilmember Fitzwater A RESOLUTION SUPPORTING THE COUNTY COMMISSION'S SUBMISSION OF AN APPLICATION TO THE MISSOURI DEVELOPMENT FINANCE BOARD'S TAX CREDIT FOR CONTRIBUTION PROGRAM WHEREAS, § 100 .286 .6, RSMo., authorizes the Missouri Development Finance Board ("MDFB") to grant a tax credit equal to 50 % on the value of any eligible contribution to the Board by any taxpayer; and WHEREAS , the United Capital City Soccer Club, a 501 (c)(3) tax-exempt corporation , has proposed a project that entails the construction of new infrastructure and new facilities for use as a sports complex for soccer and wishes to pursue eligibility of the project for donor tax credits under the MDFB's Tax Credit for Contribution Program; and WHEREAS, local political subdivisions like Cole County are eligible to apply to the MDFB on behalf of the project; and WHEREAS, Cole County , Missouri, requests the City 's support in Cole County's submission of such application for the MDFB 's tax credit program . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , that the City of Jefferson supports Cole County, Missouri 's application to the Missouri Development Finance Board's Tax Credit for Contribution Program. Adopted this 16th day of May, 2022 Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk City Atto y