HomeMy Public PortalAbout11/06/2013 CCMMEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 6, 2013
The City Council of Medina, Minnesota met in regular session on November 6, 2013 at
7:15 p.m. in the City Hall Chambers. Mayor Weir presided.
I. ROLL CALL
Members present: Anderson, Pederson, Martin, Martinson, and Weir.
Members absent: None.
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
Tom Kellogg, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief
of Police Ed Belland.
II. PLEDGE OF ALLEGIANCE (7:15 p.m.)
III. ADDITIONS TO THE AGENDA (7:15 p.m.)
The agenda was approved as presented.
IV. APPROVAL OF MINUTES (7:16 p.m.)
A. Approval of the October 15, 2013 Special City Council Meeting Minutes
Moved by Martin, seconded by Anderson, to approve the October 15, 2013 special City
Council meeting minutes as presented.
Further discussion: Weir referenced the first paragraph and asked that staff verify the
amount of acreage.
Motion passed unanimously.
B. Approval of the October 15, 2013 Regular City Council Meeting Minutes
Moved by Martin, seconded by Pederson, to approve the October 15, 2013 regular City
Council meeting minutes as presented. Motion passed unanimously.
C. Approval of the October 16, 2013 Special City Council Meeting Minutes
On the first paragraph, it should state, "Highway 55 Rental has requested..."
Moved by Pederson, seconded by Martin, to approve the October 16, 2013 special City
Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA (7:19 p.m.)
A. Approve Raffle Permit to/at Holy Name of Jesus Church on March 8, 2014
B. Approve Temporary On -Sale Liquor License to/at Holy Name of Jesus
Church on March 8, 2014
C. Approve Embedded Systems Contract Renewal
D. Approve Lease Agreement with Konica Minolta
E. Approve Maintenance Contract with Marco
F. Approve Managed Service Agreement with Tegrete
G. Approve Vocalocity Agreement
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H. Approve Fire Protection Agreement with the City of Maple Plain
I. Approve 2014 Legal Rates with Kennedy and Graven
J. Approve Quote for Soil Borings on Chippewa Road
K. Approve Police Department Request for Electronic Equipment for the
Meeting Room at 600 Clydesdale Trail
L. Appoint Seth E. Hoyt and Madeline Linck as Alternate Members to the Lake
Minnetonka Communications Commission (LMCC)
Johnson referenced Item G (Approve Vocalocity Agreement) and advised that there was
an increase in cost due to the addition of a second facility. He explained that this is the
most cost-effective option to move forward that staff found.
Moved by Pederson, seconded by Martinson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS
A. Comments from Citizens on Items not on the Agenda (7:22 p.m.)
There were none.
B. Park Commission (7:22 p.m.)
Park Commissioner White advised that at the October meeting of the Park Commission
a request was made by D.R. Horton proposing that the City accept preserved wooded
area into public ownership and also provide credit towards park dedication for the
transaction. She stated that the Commission found that the proposed wooded area
would not have a lot of public access opportunity and noted that a tree count had not
been complete so the Commission was not aware of the health of the trees. She stated
that the consensus of the Commission was that they were not interested in that request
and the Commission would need to see a tree report before the decision is
reconsidered. She advised that the Commission also discussed the Concept Plan for
the Fields of Medina as well as whether members of the Commission should meet with
staff to further discuss a concept for a dog park to be added to the Parks and Trails
Master Plan. She stated that the Commission hopes to have a completed Master Plan
by the end of the year to present to the Council.
Weir questioned if a timeline for the dog park would be included or whether the concept
was simply going to be added.
White advised that the Commission is following the direction of the Council to simply
develop the idea to include in the Plan and confirmed that a timeline would not be
included.
Johnson confirmed that there are no funds allotted through the CIP for a dog park.
Weir questioned if the D.R. Horton plans included a tot lot.
White stated that there was not a tot lot included as the Commission reviewed the
Master Plan for the City and found it not to be necessary. She advised that there will be
a trail going to the Fields of Medina, which will be less than one mile.
Finke advised that there is another park even closer to the property.
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VII. PRESENTATION
A. The Park at Fields of Medina Concept Plan (7:27 p.m.)
Park Commissioner White reported that two concepts were brought to the Park
Commission and after discussion the Commission recommends the plan she is
presenting which includes the neighborhood trail connection and the loops as well as
some seating outlooks. She advised that the preschool aged and elementary aged play
equipment has been spaced out, although the two areas are still near each other. She
stated that the Commission wants to include bike racks and drinking fountains as well as
a portable restroom enclosure. She noted that there is also room for a small soccer
field, which will provide open play space and referenced additional features including a
picnic area and a sport court. She stated that the parking lot would have 25 spaces with
room to provide additional parking in the future. She advised that the Commission
elected for a shelter in the middle to bring everything together.
Weir stated that she believed the park design would be inviting.
Pederson referenced the portable restroom enclosure and stated that it appears to be
quite far from the center. He recognized that the location is near the picnic area and
asked for input from the Commission discussion.
White advised that the Commission did have discussion regarding the location for the
portable restroom and stated in terms of access, specifically for maintenance, that would
be the best location. She stated that although the distance may look far it probably is
not as far as it looks on the plan.
Anderson questioned if there had been discussion regarding whether to include two
portable restroom locations.
White stated that the commission did not discuss that option but could consider that
possibility based on usage in the future.
Weir agreed that one portable restroom should be sufficient. She did not believe that it
would be a good idea to allow parking under the water tower.
White stated that the Commission believes that the 25 proposed parking spaces would
be sufficient and the additional spaces may not be needed in the future.
Martin thanked White and the Park Commission for all of their work on this item. She
questioned if the parking lot could be moved west to allow additional green space
between the parking lot and the access trail for safety and aesthetic purposes.
White stated that she would follow up to determine if a buffer could be provided.
Kellogg stated that there is a light dashed line box west of the parking lot to identify the
area needed for the water tower, which will probably be fenced. He advised that west of
the boxed area is a pond, which would prevent further shifting that way.
Martin stated that perhaps the parking lot design should be shifted a bit to provide the
buffer.
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Moved by Martin, seconded by Anderson, to accept the Concept Plan and direct staff to
work with the developer to move forward with grading and design plans with the
suggestion that the Commission consider the Council comments made. Motion passed
unanimously.
VI. COMMENTS (Continued at 7:36 p.m.)
C. Planning Commission
Finke advised that the Planning Commission will hold their regular meeting the following
Tuesday and the agenda includes a public hearing for a 16 lot subdivision immediately
south of the Reserve of Medina. He explained that business is slowing down and the
Commission is wrapping up the projects for the year, noting that there are a few
subdivision proposals pending.
VIII. NEW BUSINESS
A. Lennar — Variance — 3032 Basswood Road — Public Hearing (7:37 p.m.)
Finke presented a request for a variance from the side setback along the western
property line of the subject property, which is, zoned PUD. He stated that the product is
the model for the detached townhome that is found within the development. He
explained that 7.5 feet of setback is required on each side and the home is proposed to
be five feet from one property line and ten feet from the other, which meets the
standards for the other products found within the Enclave development. He stated that
the mistake fell onto the builder, noting that this is the only property within the City that
has the 7.5-foot requirement. He stated that the model was almost completely
constructed before the error was found and noted that staff has had numerous
conversations with the builder since that time. He advised that the variance
consideration criteria was included in the Council packet and reported that the Planning
Commission held a public hearing to consider the criteria and ultimately recommended
approval of the variance request. He stated that if the Council agrees with the findings
and the recommended action approval could be given following a public hearing.
Weir opened the public hearing at 7:26 p.m.
No comments made.
Weir closed the public hearing at 7:26 p.m.
Weir stated that she walked the property and there is no visual impact and she would be
in favor of the variance request.
Martinson confirmed that the structure is already standing and believed the request
should be approved.
Moved by Pederson, seconded by Anderson, to direct staff to prepare a resolution
approving the requested variance based upon the findings described in the staff report
and subject to the conditions described in the report. Motion passed unanimously.
B. Update on Pioneer Sarah Watershed Third Generation Plan (7:42 p.m.)
Medina City Council Meeting Minutes 4
November 6, 2013
Johnson stated that on October 17th the Pioneer Sarah Watershed met to discuss the
Third Generation Plan update. He briefly summarized the items that had been
discussed and confirmed that cities can require a higher standard than the Watershed if
desired. He advised that the Watershed would like to be proactive and include the Atlas
14 information, which is consistent with Minnehaha Creek Watershed. He noted that
there will be cost implications moving forward but noted that this direction is more in line
with Elm Creek and Minnehaha Creek Watersheds.
IX. CITY ADMINISTRATOR REPORT
A. Mediacom Broadband Map Review (7:46 p.m.)
Johnson advised that Mediacom did provide a broadband map, which is split into six
zones. He stated that Mediacom proposed to begin with three zones in the eastern
portion of the City, which are more heavily populated areas.
B. Other (7:47 p.m.)
Johnson reported that the employee recognition dinner is scheduled for January 9, 2014
and will be held at the new Public Works and Police Facility. He advised that the Public
Works and Police Facility open house is scheduled for Wednesday, January 22nd and
reported that the police and public works departments are scheduled to move into the
new facility on November 18th. Johnson noted that there is a part-time police
department employee that is taking additional college classes. He stated that currently
there is a policy for the City to reimburse up to $1,000 for continued education courses
that coincide with the employee's career for full-time employees. He questioned if the
Council would be interested in expanding the policy to include part-time employees that
have been with the City for five years or longer. He believed that it would make sense
as the City is simply investing in the skills of the employee.
The Council agreed with the policy addition to support part-time employees with five or
more years of service to the City.
Xl. MAYOR & CITY COUNCIL REPORTS (7:51 p.m.)
Pederson commented that he found the business tour educational and fun. He stated
that it has been a pleasure to work with staff on the new Public Works and Police Facility
and commended staff for their efforts.
Weir advised that she and Finke attended the Met Council regional meeting at which she
spoke at the transportation table regarding disconnect between the rapidly increasing
density requirements and the failing roadways (Highway 55 and CR 116). She stated
that although she did not get any firm answers she believed that she was heard at the
meeting. She stated that she also attended the Pioneer Sarah Watershed Strategic
Planning Process meeting, noting that there is a new mission statement and priority is
planned to include a workable budget that could include projects as well as a budget for
public education.
Finke commented on the discussion he heard at the Met Council meeting regarding
population calculations. He advised that the region had a slower growth than predicted
for the past ten years, noting that Medina was significantly lower than the predicted
numbers. He stated that he plans to prepare a letter commenting on the matter that he
will bring before the Council at the next meeting for approval.
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November 6, 2013
Martinson stated that she has not been able to attend the Northwest League meetings
because of a conflict with the Parks Commission meetings.
Weir commented on the networking opportunity provided at the meeting and stated that
she may attend a meeting.
XII. APPROVAL TO PAY THE BILLS (7:58 p.m.)
Moved by Pederson, seconded by Anderson, to approve the bills, EFT 002324E-
002339E for $54,364.51, and order check numbers 040356-040412 for $822,594.60,
payroll EFT 505265-505288 for $43,872.27 and payroll check number 020409 for
$475.03. Motion passed unanimously.
XI. ADJOURN
Moved by Anderson, seconded by Martinson, to adjourn the meeting at 7:58 p.m.
Motion passed unanimously.
Attest:
Scott Johnson, CiAdministrator
Medina City Council Meeting Minutes 6
November 6, 2013
ORDER CHECKS October 16.2013 - November 6. 2013
040356 HENN COUNTY TAXPAYER SVCS DEPT 693.15
040357 JEAN, NANCY 500.00
040358 MATTAMY MPLS PRTNSHP 30,000.00
040359 MN DEPT OF LABOR/INDUSTRY 9,953.84
040360 RYAN COMPANIES 2,000.00
040361 SAM'S CLUB 93.82
040362 YUSUF, HUMA 250.00
040363 ZEHNDER HOMES, INC 10,000.00
040364 KAREN GOMEZ RUBI 500.00
040365 HENN COUNTY INFO TECH 79.50
040366 HENN COUNTY TAXPAYER SVCS DEPT 77.50
040367 US HOME CORP 130,000.00
040368 MATTAMY MPLS PRTNSHP 20,000.00
040369 TEGRETE CORP 494.92
040370 CENTURYLINK 1,052.28
040371 GUALTIERI, MICHAEL 250.00
040372 GUERRERO, MARY 150.00
040373 PAUL JAEB 10,000.00
040374 CHRISTOPHER P KANE 41.30
040375 US HOME CORP 15,000.00
040376 MADISON NATIONAL LIFE 536.00
040377 MERESES, HECTOR 150.00
040378 ON SITE SANITATION 197.72
040379 SAGSVEEN, MICHELE 250.00
040380 SWANSON HOMES 10,000.00
040381 WOOLF, SHAUNA 250.00
040382 292 DESIGN GROUP INC 1,518.35
040383 ALLSTAR ELECTRIC 280.90
040384 DELL MARKETING L.P. 85.12
040385 DESIGNING NATURE, INC. 1,500.00
040386 ESS BROS. & SONS, INC 256.50
040387 FERGUSON ENTERPRISES INC 91.68
040388 FINELINE CONCRETE CUTTING INC 720.00
040389 HAKANSON ANDERSON ASSOCIATES I 2,710.14
040390 HAMEL LIONS CLUB 300.00
040391 JANNINGS ACOUSTICS INC 3,286.00
040392 JOHN DEERE LANDSCAPES 11.06
040393 KD & COMPANY RECYCLING INC 566.95
040394 KENNEDY & GRAVEN CHARTERED 14,170.75
040395 LEAGUE OF MINNESOTA CITIES 555.00
040396 MARCO (LEASE) 510.50
040397 MATHESON TRI-GAS INC 151.87
040398 METRO ELEVATOR INC 1,875.00
040399 METRO WEST INSPECTION 20,964.60
040400 MIDWEST ASPHALT CORPORATION 5,057.21
040401 NELSON ELECTRIC MOTOR REPAIR 350.00
040402 NORTHWEST ASSOC CONSULTANTS 1,852.98
040403 OFFICE DEPOT 331.27
040404 OIL AIR PRODUCTS LLC 6.79
040405 CITY OF ORONO 88,439.19
040406 RJM CONSTRUCTION LLC 427,036.14
040407 ROLF ERICKSON ENTERPRISES INC 6,753.92
040408 S & S TREE SPECIALISTS 150.00
040409 SUN PRESS & NEWSPAPERS 89.93
040410 TITAN MACHINERY 225.49
040411 TOWMASTER 206.48
040412 DVS RENEWAL 20.75
Total Checks $822,594.60
Medina City Council Meeting Minutes 7
November 6, 2013
Electronic Payments October 11, 2013 — October 31, 2013
002324E CENTERPOINT ENERGY 185.55
002325E XCEL ENERGY 15,717.94
002326E PITNEY BOWES 123.00
002327E AFLAC 563.84
002328E PR PERA 12,103.75
002329E PR FED/FICA 13,590.84
002330E PR MN Deferred Comp 975.00
002331E PR STATE OF MINNESOTA 3,072.25
002332E SELECT ACCOUNT 532.00
002333E CITY OF MEDINA 16.00
002334E FARMERS STATE BANK OF HAMEL 20.00
002335E MINNESOTA, STATE OF 2,291.00
002336E FARMERS STATE BANK OF HAMEL 35.00
002337E VALVOLINE FLEET SERVICES 79.49
002338E HARTFORD LIFE 975.70
002339E SELECT ACCOUNT 4.083.15
Total Checks $54,364.51
PAYROLL DIRECT DEPOSIT October 23, 2013
505265 BARNHART, ERIN A $1,628.46
505266 BELLAND, EDGAR J. $2,247.15
505267 BOECKER, KEVIN D $2,943.01
505268 CONVERSE, KEITH A. $2,187.30
505269 DINGMANN, IVAN W. $1,997.13
505270 FINKE, DUSTIN D $2,055.71
505271 GALLUP, JODI M. $1,446.25
505272 GLEASON, JOHN M $1,860.20
505273 GREGORY, THOMAS $2,188.37
505274 HALL, DAVID M $2,078.43
505275 JESSEN, JEREMIAH S. $2,647.20
505276 JOHNSON, SCOT!' T $2,090.33
505277 KLAERS, ANNE M. $590.20
505278 KORDIAK, JEFFREY $686.21
505279 LANE, LINDA $1,313.37
505280 LEUER, GREGORY J $1,720.52
505281 MCGILL, CHRISTOPHER R. $1,686.06
505282 NELSON, JASON $3,049.87
505283 PETERSON, DEBRA A. $1,473.09
505284 PORTINEN, TERI $1,305.20
505285 REINKING, DEREK M $1,352.53
505286 SCHERER, STEVEN T $2,178.59
505287 VIEAU,CECILIA M $1,144.88
505288 VINCK, JOHN J. $2,002.21
Total Payroll Direct Deposit $43,872.27
PAYROLL CHECKS October 23, 2013
020409 HUNZ, MATTHEW E $475.03
Total Payroll Checks $475.03
Medina City Council Meeting Minutes 8
November 6, 2013