HomeMy Public PortalAboutORD16226BILL NO. 2022-015
SPONSORED BY Councilmember Schreiber
/10 2-2.
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BUSCOMM, INC.
FOR THE PURCHASE OF VERINT SYSTEM RECORDING UPGRADES TO UPDATE
THE CURRENT RECORDING SYSTEM FOR THE JEFFERSON CITY POLICE
DEPARTMENT.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to
execute an agreement with BusComm, Incorporated.
Section 2. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed:
slit %Q, zv z2,
Presiding Officer
ATTEST:
. 4,11;t4c
Cit Clerk
Approved:
Mayor Carrie Tergin
APPROVED AS TO FORM:
AGREEMENT NUMBER
SC20-20045 5R2
ACCOUNT EXECUTIVE
Scott Ca son
DATE PREPARED
04-0 7-2022
Physical Address : Mailing Address : BusComm In corpora te d
2025 Craig shire Ro ad, Suite 110
St. Lou is, MO 63146
Bus Comm In corpo rated
PO Box 62 8
Sales Agreement and Guaranteed
Maintenance Support (GMS) Agreement
(314) 567-7755 Fe nton , MO 630 26
INVOICE TO: INSTALLATION IF DIFFERENT:
Chad Stieferman Sam e
Jefferson Ci ty Po lic e De partment
401 Monroe Street
Jefferson Ci ty, MO 65 101
Customer Phone Number Tax Status Customer Status Customer Purchase Order Number
(573)634-6363 Exempt Exi sting
Total Equip Required GMS
QTY Item Number Description Per Unit Amount Total Annual
Rate
Varin! Recordi ng for Public Safety -JCPD
1 89-27()..()()93 Verint 7000 Consolidated Server LO (SVR7KH1-CON-LO) $10,902.00 $10,902.00
1 89-27~068 Add on Media Stora ge 3x960GB SSD, SanDisk (RAIDS, SSD-SD3RS) S1,291 .SO $1 ,291 .50
1 89-27~120
Add on Intel Ethernet Networl< OC PI3S7-T4, Quad Port 1GBASE-T (RJ45),
Mezzanine Card
$S80.SO $S80.50
1 89-270-0019 Add On AudloCodes LD Card 8 Analog Ports (PCI-e) $1,260.00 $1,260.00
1 89-27~1 2 5 Add On Windows Server 2019 KJT for Series 7k Server (Std, Consolidated & Data
Servers)
so.oo $0.00
1 70SB173000000 Creative l abs Sound Blaster Playl 3 External USB Sound Adapter $22.61 $22.61
1 202424 Toshiba Canvio Ready 1 TB U SB 3.0 Exte rnal Hard Drive $62.39 $62 .39
66 93-63~01 1 vS Operatio nal Recording license conversion to Verint Public Safety Call
$208.00 $13,728.00 ~ecord ing
1 93-630-0020 Upgrade from ALS.x -Verint Recording Public Safety Integration Package $1 ,000.00 $1,000.00
19 gJ-630-0003 Verint Public Safety Call Recording (Channel based) SS20.00 $9,880.00
6 93-630-0013
Conversion from AL5.x oQM to Verint Public Safety Screen Recording and Quality
$138.00 $828 .00
l\1anage ment
19 93.030-000S Verint Pu blic Safety Quality Management (Nam ed Employee) $170.00 $3 ,230.00
1 LS220D0402 Buffalo linkStation 4TB (2x2TB) NAS $305.98 $305.98
Verlnt Recording for Public Safety -OR/Secondary
1 89-2 7~0 99 Verint 70 00 Recorde r Server (SVR7KLE1-REC) $6,628.50 $6 ,628.50
1 89-270-0068 Ad d on Media Storage 3x960GB SSO, San Dis k (RAID S, SSD-SD3RS) $1 ,291.50 $1 ,29 1.50
1 89-2 7 ~120 Add o n Intel Ethernet Ne tworl< OCPI357-T4, Quad Port 1G BAS E-T (RJ45),
$580.50 $580.50 ~ezzanlne C ard
1 89-270-0019 Add On AudloCodes LD Card 8 Analog Ports (PCI-e) $1,260.00 $1 ,260.00
Warranty: None Sub-Total SS2 ,851.48 See Page 2
Finance Proposal: N/A Installation See Page 2
Advance Payments:
All fi nancing transactions require the firs t and last paym ents due upon execution the Training See Page 2
Finance Agreement. Tax See Page 2
Documentation Fee:
A documentation fee equal to $175.00 will be due u pon execution of the financing
Total See Pag e 2 See Page 2
contracts.
Special Instructions
Please include the Sales Agreement Number on your Purchase Order. Any unused portion of the exi sting Compre hensiv e
~aintenan c e Support Agreement will be applied to the invoice for th e new main tenance agreement for the upgraded re cord ing
~elut ion .
Payment Terms
50% with order, 50% u pon fi nal acceptance.
Payments made via credit card will be charged a 3.5% convenience fee on the payment.
Page 1 of 5
BusComm
INCORt>ORA 1(0
Physical Address:
BusComm Incorporated
2025 Craigshire Road , Suite 110
St. Lou is , MO 63146
(314) 567-7755
Mailing Address :
BusComm Incorporated
PO Box 628
Fenton, M O 63026
AGREEMENT NUMBER
SC20-200455R2
ACCOUNT EXECUTIVE
Scott Cason
DATE PREPARED
04-07-2022
Sa les Agreement and Guaranteed
Maintenace Support (GMS) Agreement
INVOICE TO: INSTALLATION IF DIFFERENT:
Chad Stieferman Same
Jefferson City Police Department
401 Monroe Street
Jeffers on City, MO 65101
Customer Purchase Order Number
Total Equip Required GMS
QTY Hem Number Description Per Unit Amount Total Annual
Rate
Sub-Total fro m previ ous page $52,851.48 $52,851 .48
1 89-270-0126 Add On Windows Server 2019 KIT for Series 7k Server (Recorder & Application) $0.00 $0.00
1 70SB173000000 Creative Labs Sound Blaster Playl 3 External USB Sound Adapter $22.61 $22.61
1 202424 Toshiba Canvio Ready 1TB USB 3 .0 External Hard Drive $62.39 $62.39
16 93-630-0011
v5 Operational Recording License conversion to Verint Public Safety Call
$208.00 $3,328.00 ~ecording
Warranty: None Sub-Total $56,264.48 $8,671 .38
Finance Proposal: N/A Installation $10,127 .61
Ail financing transactions require the first and last payments due upon executi on the Training $700.00
Advance Payments:
Finance Agreement. Tax $0.00
Documentation Fee:
A documentation fee equal to $175.00 will be due upon execution of the financing
contracts . Total $67,092.09 $8,671.38
Special Instructions
Please include the Sales Agreement Number on your Purchase Order. Any unused portion of the existing Comprehensive
Maintenance Support Agreement will be applied to the invoice for the new maintenance agreement for the up graded recording
~elution .
Payment Terms
~0% with order, 50% upon final acceptance .
Payments made via credit card w ill be charged a 3.5% convenience fee o n the paymenL
Page 2 of5
Customer Requirements
1.Physlcallnstallatlon Requirements:
•Customer will provid e necessary space to install the recorder. Note that space for the speakers, keyboard, mouse and monitor must be considered.
•I f you are i nstalling the recorder in a rack or cabinet, you will need to Include rails with your purchase or provide a shelf or tray in the rack or cabinet for the recorder.
2 . Environmental Requirements:
•Ambient Temperature -+45 to +85 Degrees F
•Relative Humidity -40% to 60% Non-Condensing
•Altitude-0 to 10,000 Feet
3.Telephone Recorder Connections:
•Customer must provide a punch down (66 or 11 0 ) block within 6 feet of the recorder's install s ite to accommodate 6' Installation cables. longer cables are available if
requi red but must be pre-ordered. This tennination will represent parallel connections of analog audio or digital station (tap) extension tenninatlons. Please contact
your sales representative for infonnation regarding digital ln.Jnk connections.
4.Radlo Recorde r Connections:
•Customer must p rovide a punch down block (66 or 110) within 6 feet of the recorder's install site to accommodate 6' installation cables. longer cables are available if
requi red but must be pre-ordered. These tenninallons represent the required radio frequencies and/or 'selected audio' positions . These terminations will be a two-wire
connection of trans mil/receive audio for each required frequency and/or m icrophone/speaker for each 'selected audio' position.
S.Passlve VOIP Recording:
•Customer must provide the RJ-45 network cable to the recorder from a configured SPAN port. The SPAN port w ill provide a mirrored copy of all the packets from the
phones which are to be recorded . The Customer i s responsible for configuring and maintaining this managed swHch.
&.Multicast Recording:
·Customer must provide the RJ-45 network cable from the managed sw itch to the recorder. It is the customer's responsibility to ensure the recorder can 'j oin" and "s ee'
the multicast traffic. The Customer is responsible for configuring and maintaining this managed switch.
7 Active Recording:
•Cu stomer must provide the RJ-45 network cable from the managed swHch to the recorder. It is the customer's responsibllty to ensure the recorder Is on the correct
network. Th e Customer is responsible for configuring and maintaining this managed switch.
S.Scroo n Recording:
•Customer must provide a suitable network infrasln.Jcture for recording necessary screens. This includes, but Is not limited to computers, switchers/routers and network
bandwidth. The Customer is responsible for providing the necessary network security for the screen recording cl ients to access the recorder.
9.LAN/WAN Recorder Connection:
•A representative from your IT Department must be present at t he time o f Installation. The recorder can operate either using DCHP or a static I P. Customer is
responsible for identifying which method is used and providing the details to the installation team prior to installation. Customer mu st provide the RJ-45 network cable
from the managed switch to the recorder. If the recorde r will reside on a different iP subnetthan remote workstations , II is the Customer's responsibility to provide
connectivity between the subnets. The Customer Is responsible for providing the necessary network security for the recorder to function correctl y.
10.Quality of Lines:
•The recorder Is nonnaily connected as a passive device and records any audio present on the lines connected to the system . T his Includes any noise , hum, static, or
crosstalk caused by noise from the telephone system, patches, and radio system. Customer will be responsible for providing clear audio to the recorder.
11Audlo Termination Labeling:
•Customer will be responsible for clearly identifying and labeling all tennlnations to be connected to the recorder. Any Jines that are not clearly Identified and labeled will
be excluded and not set up with the recorder unless alternate arrangements are made in advance.
Page 3 of 5
Cust omer Requirements Cont.
12.Romote Diagnostics :
•The recorder can be remotely monitored and managed. This service requires Internet accessibility but you, as the user, can determine when and who can attach to
your recorder.
13 .Power Connections:
•Customer must provide a standa rd 110v electrical outlet at the recorder's intended site. Adequate power connections for the Monitor and Speakers must also be
available. Unless specifically detailed in the proposal, the Customer Is responsible for provi ding an appropriately sized Un interruptible Power Supply.
14.Motorola A stro P25, Motorola SmartNet Trun ke d Radi o Interface, Motor ola SmartZone Trunked Rad io Interface:
•If included in the system order, Customer will be responsibl e for providing the AIS Server, the serial link between the Motorola Sy sl emWatch PC and the recorder, or
the link and IP address to Interface with the Motorola ATIA port . A separate Insta llation Guide/Customer Requirements document will be provided outlining the
ad diti onal requirements involved with integrating with these systom.
15.VIrus Protection:
•Customer will be responsible for provi ding Anti Virus software to be installed on the recorder. We recommend either Norton or McAfee and will assist with the
Installation and configuration of the Anti VIrus software. Viru s Infection Is not Included In the Warranty or subsequent service coverage and costs for repa iring a system
Infected with a virus will be billed to the Customer.
16.0 peratlng System Updates:
•Customer will be responsible for downloading and applying Operating System Updates on the recorder (after the initial system Installation). Operating System Upd ates
are not included in the Warranty or subsequent service coverage and costs for applying them will be billed to the Customer.
17.Admlnlstralor and User List:
•Customer will provide a list of users and passwords of individuals who will be accessing the recorder with appropriate (Administrator/User) designations to the
Installation team .
18.1nstallatlon Team Re sponsibilities:
•Recorder Installation -the installation team will unpack the recorder and make connection to the identified audio terminations and network connections.
•Channel Testing-Installation team will test each channel connected to the recorder.
•System Setup -Installation team will set up the recorder to maximize system performance. Included In this set up is the naming of channels an d setting up users
within th e system.
•Traini ng -Installati on team will provide up to two hours of training for up to ten users at the time of installation. If a second visit Is required because the personnel to be
trained were not available at the time of installation, additional charges may apply.
•Other Vendor Effort-Cu stomer is responsible for any charge s from other vendors including, but not limited to, telephone, radio, network services, or cabling for either
site preparation or installation completion. In no case will the Installation team request the support of any other vendor without Customer's prior approval.
19.Exlstlng Record ing Syst em:
·The installation team will disconnect the exi sting record ing system. The Customer will be respons ible for the physical removal of the existing recording system.
20.Addlllonal Services:
•Any installation requ iremen ts beyond those described above may req uire a pre-installation si te visi t and will require a separate i nstallation quote above and beyond the
standard installation services that may have been quoted previously. In such cases, a separate and mutually agreed scope-of-work document will be provided.
Page 4 of 5
Terrns and Conditions
1. Warranty
BusComm Incorporated warrants the equipment against defective parts and workmanship for the period designated on page 1 of the Sales Agreement. Upon notification of a
defect, BusComm Incorporated shall have the option to repair or replace the defective part of the equipment, and such repair or replacement shall be Customer's sole and
exclusive remedy. All replaced parts shall become the property of BusComm Incorporated. In addition, during the warranty period, BusComm Incorporated shall perform, free of
charge, all necessary maintenance to keep the equipment in good working condition and repair, including the furnishings of all necessary labor and matenals.
BusComm Incorporated furnishes this warranty in lieu of all other warranties; either expressed or implied warranties of merchantability and fitness for a particular purpose. Any
and all warranties shall be void as to equipment damaged or rendered unsupportable by negligence of non-BusComm Incorporated personnel, misuse, theft, vandalism, fire,
water or other peril, or moving, repair, relocation or alteration of the equipment not authorized by BusComm Incorporated. BusComm Incorporated shall not be liable for any
damages, Incidental, consequential, or otherwise, or commercial loss from any causes, nor for personal Injury or property damage, except as such is caused by negligence of
BusComm Incorporated employees. BusComm Incorporated's liability is limited to the repair or replacement of defective parts.
2. General Terms
(A) It is in our mutual interest to make installations as efficient as possible. You must provide an installation environment in accordance with the Customer Requirements and
Recommendations outlined in your proposal and Sales Agreement. You should let us know in advance of any urf que site problems or if you need assistance preparing your
environment so we can provide a quote for additional site preparation work.
(B) We do business with you because we can satisfy your needs and understand your ability to meet your obligations to us. If you want to assign your rights or obligations under
this agreement, we reserve the right to approve that assignment to make sure that our risks are not being increased.
(C) BusComm Incorporated is not liable for incidental or consequential damages for non-performance of any obligation under this agreement.
(D) BusComm Incorporated will make every effort to deliver the equipment as soon as possible, but cannot guarantee a specific delivery date.
(E) This order becomes a mutually binding agreement upon signature of the purchasing party. Once an order is placed, purchaser has the right to cancel this contract until
midnight of the third business day after the day on which the purchaser signs this agreement. 'Third Business Day" shall exclude all intervening Saturdays, Sundays and national
and state holidays. Notice of cancellation, if given by mail, is effective when deposited in the mail properly addressed with postage prepaid. No refunds will be given for orders
cancelled after the third business day.
(F) By signing this agreement, you have created a security agreement and have given BusComm Incorporated a purchase money security interest in the equipment. To protect
our right to repossess the equipment if you have not paid for it, we may file a copy of this agreement as a financing statement with the appropriate state authorities and you
agree to sign a financial statement, if requested. You are also representing that you are financially solvent and able to pay for this equipment when you are invoiced for it.
(G) The sale price does not include any personal property, use taxes or similar taxes imposed by the purchaser's home state. You are responsible for paying these. Appropriate
sales taxes, if applicable, will be collected.
(H) In the unlikely event BusComm Incorporated has to take steps to collect payments due beyond invoicing, we can hold your organization responsible for interest at the
maximum lawful rate from the due date of payment, costs of collection, and reasonable attomey's fees.
3. Comprehensive Guaranteed Maintenance Support Agreement (GMS)
BusComm Incorporated shall provide maintenance support to Customer for the items purchased from BusComm Incorporated. Any accessories will not be covered by the GMS
Agreement. Accessories include, but are not limited to, headsets, foot pedals, microphones, SpeechMics, and DPM's. BusComm Incorporated shall begin providing support
following the warranty period stated on page 1 of the Sales Agreement. BusComm Incorporated's Comprehensive GMS Agreement provides prompt response to all support calls
twenty-four (24) hours per day, seven (7) days a week. and three hundred and sixty-five (365) days a year. The Customer is guaranteed pnonty support and response to reported
system issues within thirty (30) minutes of receipt of Customer's support request.
Please see the Comprehensive GMS Agreement for complete details.
4. Uncontrollable Circumstances
If the performance of any part of this contract by BusComm Incorporated is prevented, hindered, delayed or otherwise made impractical by reason of any flood, riot, fire, strike,
explosion, war or any other cause beyond the control of BusComm Incorporated, BusComm Incorporated shall be excused from such performance to the extent that it is
prevented. hindered or delayed by such causes. Upon the occurrence of any such events, BusComm Incorporated shall use its reasonable efforts to notify Customer of the
nature and extent of any such condition. It is also understood that all delivery and installation dates are approximate, and BusComm Incorporated shall under no circumstances
be liable for damages— special, consequential, or otherwise — resulting from delays in delivery, installation or cutover.
Guaranteed Maintenance Support
GMS Purchase Order Number
Customer Initials for GMS
Pro Rate GMS
Now Existing
Customer Approval
APPROVED BY:
PRINT NAME
PRINT TITLE
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Latta G,-:
Cart/ e 7efirin
Maya'
age
.....
BusConun
April 27, 2022
Leigh Ann Corrigan
Jefferson City Police Department
401 Monroe Street
Jefferson City, MO 65101
Dear Ms. Corrigan:
INCOAPORAT&D
At your request, this letter is written to confirm that BusComm Incorporated is
the sole source provider of sales, service and support for the Verint
Recording for Public Safety Solution in Missouri.
Leigh Ann, if you have any questions or if I can provide any additional
information, please feel free to call me at 314-567-7755.
Sincerely,
John Moldthan
President/CEO
P.O. Box 628 Fenton, l'viO 63026 p.314-567-7755 t: 314-567-0863