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Home My Public Portal About12/14/2001December 7, 2001 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 14, 2001 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of November 9, 2001. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Meetings and Public Hearings 1. Regular Meeting & Public Hearing 1 -11 -02 @ 9 A.M. 2. Regular Meeting & Public Hearing 2 -8 -02 @ 9 A.M. 3. Regular Meeting & Public Hearing 3 -8 -02 @ 9 A.M. 4. Regular Meeting & Public Hearing 4 -12 -02 @ 9 A.M. 5. Regular Meeting & Public Hearing 5 -10 -02 @ 9 A.M. 6. Regular Meeting & Public Hearing 6 -14 -02 @ 9 A.M. VII. Reports. A. Auditor 1. Financial Statements for year ending 9 -30 -01 B. Town Manager 1. Old School Road & Polo Drive Project Update C. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public b. Regular Meeting & Public c. Regular Meeting & Public d. Regular Meeting & Public D. Finance Director Hearing 12 -20 -01 @ 8:30 A.M. Hearing 1 -24 -02 @ 8:30 A.M. Hearing 2 -28 -02 @ 8:30 A.M. Hearing 3 -28 -02 @ 8:30 A.M. 1. Financial Report for November 2001 2. Bi- monthly water report E. Police Chief 1. Activity for November 2001 2. Fire - Rescue Annual Report VIII. Items for Commission Action. A. Utility maintenance /construction rate increase - Harvel Utility B. Items by Mayor and Commissioners. AGENDA CONTINUED Page 2 IX. Correspondence. A. Resolutions 1. #01 -30 from the Town of Lake Clarke Shores urging Fla. Legislature to enact legislation authorizing counties and Municipalities, at their option, to collect local government code enforcement fines in the same manner as non -ad valorem assessments; providing for distribution; and providing an effective date. 2. #69 -2001 from the City of Lake Worth requesting the Fla. Legislature to enact legislation authorizing local fire marshals and fire departments to enforce applicable fire safety codes and regulations at public school facilities. X. Public. XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 0 MINUTES OF THE REGULAR MEETING HELD BY OF GULF STREAM ON FRIDAY, DECEMBER 14, COMMISSION CHAMBERS OF THE TOWN HALL, FLORIDA. I. Call to Order. II. III THE TOWN COMMISSION OF THE TOWN 2001 AT 9:00 A.M., IN THE 100 SEA ROAD, GULF STREAM, Mayor Koch called the meeting to order at 9 A.M. Pledge of Allegiance Mayor. Roll Call. The Pledge of Allegiance was led by the Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor Fred B. Devitt III Commissioner Robert W. Hopkins II Commissioner William A. Lynch Commissioner Also Present and William Thrasher Town Manager Participating: John Randolph Town Attorney Rita Taylor Town Clerk Garrett Ward Police Chief Mike Sothen Auditor IV. Minutes of the Regular Meeting of November 9, 2001. Commissioner Hopkins noted that a reference to the Mayor's former employment as a lifeguard in Delray Beach included that his date of service was in the "20's" when in fact it was in 1939/40. He suggested that this be corrected, unless the Mayor preferred to leave it as written. Mayor Koch favored making the correction. Commissioner Lynch moved and Commissioner Devitt seconded that the minutes be approved with the suggested amendment and all voted AYE. V. Additions, wi There were no VI. Announcements. A. Meetings and Public 1. Regular Meeting 2. Regular Meeting 3. Regular Meeting 4. Regular Meeting 5. Regular Meeting 6. Regular Meeting Mayor Koch called attention to VII. Reports. n me agenaa reque Hearings & Public Hearing & Public Hearing & Public Hearing & Public Hearing & Public Hearing & Public Hearing the above dates. enda it 1 -11 -02 @ 9 A.M. 2 -8 -02 @ 9 A.M. 3 -8 -02 @ 9 A.M. 4 -12 -02 @ 9 A.M. 5 -10 -02 @ 9 A.M. 6 -14 -02 @ 9 A.M. A. Auditor 1. Financial Statements for year ending 9 -30 -01 Mike Sothen, of Nowlen, Holt & Miner, thanked the Town Manager and Staff for their help and cooperation in the preparation of the Financial Statements for Fiscal Year 2000/2001. He was pleased to report they are giving a "Clean Opinion ". He called attention to the Accounts Payable Town Commission Regular Meeting - December 14, 2001 page 2 of $133,455 and noted that it is higher than last year due to there being several progress billings for unfinished drainage projects. In addition, Mr. Sothen stated that the General Fixed Assets have increased due to the capital outlay projects, and the Miscellaneous Revenue figure is high due to citizen's contributions and a rebate to the Town of retirement funds that were contributed for employees who terminated prior to becoming vested. He was pleased to report that expenditures did not exceed the amount that was budgeted. C ,! With regard to the water fund, Mr. Sothen reported that revenues were less due to the water rationing and there had been water main repairs in the amount of $74,000 that are non - recognized. Mr. Sothen reported that the Town is "In Compliance" and there are no material weaknesses in the organizational structure. He did suggest that residents rebates be shown as receivables, adding that this suggestion has already been implemented. Commissioner Lynch moved to accept the audit as presented and Commissioner Hopkins seconded the motion. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. B. Town Manager 1. Old School Road & Polo Drive Project Update Town Manager Thrasher thanked everyone for their patience and cooperation during the recent construction project. He reported that the project is complete with the exception of some restoration at the Crocker residence and an electrical problem at one connection which is in the process of being solved. A test of the system is expected to take place on December 18, 2001. Mr. Thrasher further reported that the pipe into Elsie's Pond has been relined. C. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 12 -20 -01 @ 8:30 A.M. b. Regular Meeting & Public Hearing 1 -24 -02 @ 8:30 A.M. c. Regular Meeting & Public Hearing 2 -28 -02 @ 8:30 A.M. d. Regular Meeting & Public Hearing 3 -28 -02 @ 8:30 A.M. Mayor Koch called attention to these dates. D. Finance Director 1. Financial Report for November 2001 Mr. Thrasher pointed out that Ad Valorem Tax Revenue has been received J in the amount of $389,800. He advised there is nothing unusual in the report. Commissioner Lynch moved to approve the report and Commissioner Orthwein seconded the motion. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. 2. Bi- monthly water report There were no questions regarding the water report. E. Police Chief 1. Activity for November 2001 Chief Ward presented his activity report and added that Officer Murray had graduated from the Detective Academy on November 20, 2001 and Town Commission Regular Meeting - December 14, 2001 page 3 Chief Ward presented his activity report and added that Officer Murray had graduated from the Detective Academy on November 20, 2001 and Department members completed firearms qualification on November 30, 2001. 2. Fire - Rescue Annual Report With regard to the Fire - Rescue Report, Chief Ward advised that there is a 17% decrease in the number of calls as compared to the previous year. C) VIII. Items for Commission Action. A. Utility maintenance /construction rate increase - Harvel Utility Town Manager Thrasher called attention to the rate schedule submitted by Harvel Utility Construction that became effective October 1, 2000. He noted this reflects a 5% increase over the previous schedule, and a 30% increase since 1998. Mr. Thrasher reported that the Town has paid over $200,000 the past year to Harvel Utility Construction and he felt that was significant enough to require Commission Direction. Mayor Koch stated that the large jobs must be placed for bid. Commissioner Lynch commented that the 30% increase was a little too heavy. The Commission directed that the Town Manager check with other companies for a rate comparison and report the findings at the next meeting. B. Items by Mayor and Commissioners. Mayor Koch advised that he noticed the pipes that are being used to prevent vehicular damage to properties near construction sites are not uniform in color or size. The other Commissioners had also observed this and felt the pipes would be less objectionable if they were standardized according to a policy that had been established several years previous. The Staff was directed to bring the existing installations into conformity with the policy. IX. Correspondence. A. Resolutions 1. #01 -30 from the Town of Lake Clarke Shores urging Fla. Legislature to enact legislation authorizing counties and Municipalities, at their option, to collect local government code enforcement fines in the same manner as non -ad valorem assessments; providing for distribution; and providing an effective date. 2. #69 -2001 from the City of Lake Worth requesting the Fla. Legislature to enact legislation authorizing local fire marshals and fire departments to enforce applicable fire safety codes and regulations at public school facilities. These Resolutions were made a part of the official record. X. Public. There was no comment from the public. XI. Adjournment. Mayor Koch adjourned the meeting at 10:10 A.M. r/ l Rita L. Taylor, Pwn Clerk