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Home My Public Portal About01/11/2002January 4, 2002 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch OREGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JANUARY 11, 2002 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of December 14, 2001. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. Regular Meeting & Public Hearing 2 -8 -02 @ 9 A.M. 2. Regular Meeting & Public Hearing 3 -8 -02 @ 9 A.M. 3. Election of 5 Commissioners 3- 12 -02, 7 A.M. to 7 P.M. 4. Certification of Election 3 -15 -02 @ Noon 5. Regular Meeting & Public Hearing 4 -12 -02 @ 9 A.M. 6. Regular Meeting & Public Hearing 5 -10 -02 @ 9 A.M. 7. Regular Meeting & Public Hearing 6 -14 -02 @ 9 A.M. 8. Regular Meeting & Public Hearing 7 -12 -02 @ 9 A.M. B. Mayor's Proclamation for Election on March 12, 2002 VII. Reports. A. Town Manager 1. Old School Road & Polo Drive Project Update O 2. Utility maintenance /construction rates B. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 1 -24 -02 @ 8:30 A.M. b. Regular Meeting & Public Hearing 2 -28 -02 @ 8:30 A.M. c. Regular Meeting & Public Hearing 3 -28 -02 @ 8:30 A.M. d. Regular Meeting & Public Hearing 4 -25 -02 @ 8:30 A.M. e. Regular Meeting & Public Hearing 5 -23 -02 @ 8:30 A.M. f. Regular Meeting & Public Hearing 6 -27 -02 @ 8:30 A.M. C. Finance Director 1. Financial Report for December 2001 D. Police Chief 1. Activity for December 2001 2. Compliance with Construction Damage Prevention Policy VIII. Items for Commission Action. A. Items by Mayor & Commissioners IX. Public. X. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE REGULAR MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JANUARY 11, 2002 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 9 A.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by the Mayor. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating:Joan K. Orthwein Vice Mayor Fred B. Devitt III Commissioner Robert W. Hopkins II Commissioner William A. Lynch Commissioner Also Present dnd William Thrasher Town Manager ParticipaLng: John Randolph Town Attorney Rita Taylor Town Clerk Garrett Ward Police Chief IV. Minutes of the Regular Meeting of December 14, 2001. Commissioner Lynch called attention to an error in the first paragraph of Item VIII wherein the date was shown as 1978 as opposed to the correct date of 1998. Commissioner Devitt moved that the minutes be approved as corrected and Commissioner Lynch seconded the motion. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. Town Manager Thrasher requested to add Item VII.A.3., Code Revisions. There were no objections. VI. Announcements. A. Regular Meetings and Public Hearings 1. Regular Meeting & Public Hearing 2 -8 -02 @ 9 A.M. 2. Regular Meeting & Public Hearing 3 -8 -02 @ 9 A.M. 3. Election of 5 Commissioners 3- 12 -02, 7 A.M. to 7 P.M. 4. Certification of Election 3 -15 -02 @ Noon 5. Regular Meeting & Public Hearing 4 -12 -02 @ 9 A.M. 6. Regular Meeting & Public Hearing 5 -10 -02 @ 9 A.M. 7. Regular Meeting & Public Hearing 6 -14 -02 @ 9 A.M. 8. Regular Meeting & Public Hearing 7 -12 -02 @ 9 A.M. Mayor Koch called attention to the above dates. B. Mayor's Proclamation for Election on March 12, 2002 The Town Clerk read the Mayor's Proclamation for an election to be held on March 12, 2002 for the purpose of electing 5 Town Commissioners for a term of 3 years each. The Proclamation stated the election would be held at 100 Sea Road from 7 A.M. to 7 P.M. Eastern Standard Time and that candidates may qualify to have their names placed on the ballot from noon on January 29, 2002 until noon on February 12, 2002. Town Commission - Regular Meeting January 11, 2002 Page 2 VII. Reports. A. Town Manager 1. Old School Road & Polo Drive Project Update Town Manager Thrasher reported that the project has not yet been turned over to the Town due to the fact the system did not hold a 10# pressure during the 2 hour test, which is provided in the contract. He advised that two small leaks have been discovered and are in the process of C) being repaired. The Town Manager further advised that the contractor has been paid $349,000 and that $74,000 is being held until such time as the project is turned over to the Town. 2. Utility maintenance /construction rates Mr. Thrasher advised that he has received a rate schedule from two more companies with another promising to submit next week. He recommended that this item be considered at the next meeting and the Commissioners were in agreement. 3. Code Revisions Town Manager Thrasher noted that it has been two years since the Code had been reviewed and amendments made. He recommended that there be no review at this time due to the reduced volume of construction and the fact that none of the items listed for consideration would have a major impact on the Town. He reminded that Code Amendments are costly and require a considerable commitment from the ARPB members and the Town Commissioners. In addition, the Chairman of the ARPB agrees that a review is not necessary at this time. Mr. Thrasher recommend that the matter of a Code review be addressed in January 2003. The Commissioners unanimously agreed with the Town Managers recommendation. B. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 1 -24 -02 @ 8:30 A.M. b. Regular Meeting & Public Hearing 2 -26 -02 @ 8:30 A.M. c. Regular Meeting & Public Hearing 3 -28 -02 @ 8:30 A.M. d. Regular Meeting & Public Hearing 4 -25 -02 @ 8:30 A.M. e. Regular Meeting & Public Hearing 5 -23 -02 @ 8:30 A.M. f. Regular Meeting & Public Hearing 6 -27 -02 @ 8:30 A.M. Mayor Koch called attention to these dates. C. Finance Director 1. Financial Report for December 2001 There were no questions regarding the Financial Report and Commissioner Lynch moved and Commissioner Orthwein seconded that the report be approved as circulated and all voted AYE at Roll Call. D. Police Chief 1. Activity for December 2001 Chief Ward asked if there were any questions in relation to the December Activity Report and there were none. 2. Compliance with Construction Damage Prevention Policy The Chief advised that at the direction from the Commission at the last meeting, he had surveyed the various installations of PVC pipes in the public rights -of -way in the area of construction sites for compliance with the Construction Damage Prevention Policy. He reported there are 11 areas and that 6 of them are in compliance. Representatives of the Town Commission - Regular Meeting January 11, 2002 Page 3 other 5 have been contacted and some of them have since complied, and the others have agreed to comply. He further reported they were all cooperative. VIII. Items for Commission Action. A. Items by Mayor & Commissioners oCommissioner Orthwein asked for a report on the Feral Cat problem. Chief Ward advised that they are following the advise of the trapper which was to discontinue the trapping for one month and then to re- evaluate the situation. IX. Public. There was no comment from the public. X. Adjournment. Mayor Koch adjourned the meeting at 9:37 A.M. Rita Taylor, Town lerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on February 21, 2002 at 8:30 A.M., and the Town Commission will hold a Public Hearing on March 8, 2002 at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: OAn application submitted by Sally Gingras, as agent for John T. Fogarty owner of the property located at 2918 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as Lot 42 and the south 45' of Lot 41, Gulf Stream Properties for the following: LEVEL III ARCHITECTRRAL SITE PLAN REVIEW to permit a two story addition to the existing one and two story Gulf Stream Bermuda style dwelling consisting of 2,200 square feet, with the first floor to be a garage and workshop and living accommodations on the second floor. The demolition of a small utility shed is also a part of this application. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: February 1, 2002 TOWN OF GULF STREAM, FLORIDA Rita L. Taylor, own Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on February 21, 2002 at 8:30 A.M., and the Town Commission will hold a Public Hearing on March 8, 2002 at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: U An application submitted by Digby Bridges, Marsh & Associates, agents for Harry and Deborah Sargeant, owners of the property located at 1420 North Ocean Blvd., Gulf Stream, Florida, legally described as Lots 11, 11A and 12, McLouth Subdivision, Plat Book 25, Page 67 of the Public Records of Palm Beach County for the following: VARIANCE from the provision in Section 66 -1, Definition of a Guesthouse, to permit construction of a guesthouse that would exceed the maximum permitted land coverage of 700 square feet, by 900 square feet. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW as follows: 1. To permit the construction of a Gulf Stream Bermuda (Anglo Caribbean) style guesthouse consisting of 1,600 square feet adjacent to a Gulf Stream Bermuda (Anglo Caribbean) style single- family dwelling, which is under construction. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Publish: Palm Beach Post Date: February 9, 2002 February 21, 2002 March 21 2002 \J TOWN OF GULF STREAM, FLORIDA Rita L. 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