HomeMy Public PortalAbout02/08/2002N
February 1, 2002
MAYOR: William F. Koch, Jr.
VICE MAYOR: Joan K. Orthwein
COMMISSIONER: Fred B. Devitt III
Robert W. Hopkins II
William A. Lynch
REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 8, 2002 AT 9:00 A.M., IN THE
COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM,
FLORIDA.
AGRNDA
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Minutes of the Regular Meeting of January 11, 2002.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. Regular Meeting & Public Hearing 3 -8 -02 @ 9 A.M.
2. Election of 5 Commissioners 3- 12 -02, 7 A.M. to 7 P.M.
3. Certification of Election 3 -15 -02 @ noon
4. Regular Meeting & Public Hearing 4 -12 -02 @ 9 A.M.
5. Regular Meeting & Public Hearing 5 -10 -02 @ 9 A.M.
6. Regular Meeting & Public Hearing 6 -14 -02 @ 9 A.M.
7. Regular Meeting & Public Hearing 7 -12 -02 @ 9 A.M.
B. Regular Meeting & Public Hearing 8 -9 -02 @ 9 A.M.
VII. Reports.
A. Town Manager
1. Old School Road &
B. Architectural Review &
1. Meeting Dates
a. Regular Meeting
b. Regular Meeting
c. Regular Meeting
d. Regular Meeting
e. Regular Meeting
f. Regular Meeting
2. Request for a Joint
C. Finance Director
1. Financial Report fo
2. Bi- monthly Water Re
D. Police Chief
1. Recognition of 10
2. Designation of an I
3. Request for funding
4. Activity for Januar
Polo Drive Project Update
Planning Board
& Public Hearing
& Public Hearing
& Public Hearing
& Public Hearing
& Public Hearing
& Public Hearing
Workshop RE: Pro
r January 2002
port
2 -21 -02 @
3 -21 -02 @
4 -25 -02 @
5 -23 -02 @
6 -27 -02 @
7 -25 -02 @
posed Code
8:30 A.M.
8:30 A.M.
8:30 A.M.
8:30 A.M.
8:30 A.M.
8:30 A.M.
Revisions
year service
nvestigator
for Truancy Interdiction Program
y 2002
VIII. Items for Commission Action.
A. Utility Maintenance /Construction Rates
B. Sewer Feasible Study
C. Appointment of representative to Countywide Beaches & Shores
D. Request for Construction Trailer @ 3145 N. Ocean -Mr. Pugliese
E. Re- allocation of Drug Control & System Improvement Funds
F. Items by Mayor and Commissioners.
AGENDA CONTINUED
IX. Public.
X. Adjournment.
Page 2
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
N
J
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 8, 2002 AT
9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD,
GULF STREAM, FLORIDA.
I. Call to Order.
Mayor Koch called the meeting to order at 9 A.M.
II. Pledge of Allegiance. The
Pledge of Allegiance was led by the
Mayor.
III. Roll Call.
Present and
William
F. Koch, Jr.
Mayor
Participating:
Joan K.
Orthwein
Vice Mayor
Fred B.
Devitt III
Commissioner
Robert W. Hopkins II
Commissioner
William
A. Lynch
Commissioner
Also Present and
Participating
William Thrasher
John Randolph
Rita Taylor
Garrett Ward
Scott Schlosser
Dave Murray
Town Manager
Town Attorney
Town Clerk
Police Chief
Police Sargeant
Police Officer
IV. Minutes of the Regular Meeting of January 11, 2002. Commissioner
Lynch moved and Commissioner Hopkins seconded that the minutes be
approved as circulated and all voted AYE.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
Town Manager Thrasher requested to move Items VII.D.1. & 2., and
have them heard at this time. There were no objections.
Chief Garrett Ward introduced Sgt. Scott Schlosser and advised that he
had completed 10 years as an Officer with the Town of Gulf Stream. In
recognition of this, he presented him with a silver key chain engraved
with the Town Seal. The Chief further advised that Sgt. Schlosser is
the Field Training Officer and Traffic Coordinator for the Department.
Chief Ward then introduced Dave Murray and explained that Officer Murray
had been with the Department 3 years after having been employed several
years by the Palm Beach County Sheriffs Department and the Highlands
County Sheriffs Department. The Chief reported that Officer Murray had
completed the crime investigation class and he presented him with an
Investigators Badge. Both Officers received congratulations from the
members of the Town Commission.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. Regular Meeting & Public Hearing 3 -8 -02 @ 9 A.M.
2. Election of 5 Commissioners 3- 12 -02, 7 A.M. to 7 P.M.
3. Certification of Election 3 -15 -02 @ noon
4. Regular Meeting & Public Hearing 4 -12 -02 @ 9 A.M.
5. Regular Meeting & Public Hearing 5 -10 -02 @ 9 A.M.
6. Regular Meeting & Public Hearing 6 -14 -02 @ 9 A.M.
Regular Meeting & Public Hearing
Town Commission - February 8, 2002
page 2
7. Regular Meeting & Public Hearing 7 -12 -02 @ 9 A.M.
8. Regular Meeting & Public Hearing 8 -9 -02 @ 9 A.M.
Mayor Koch called attention to the above dates. The Town Clerk pointed
out that the Certification of Election Meeting must be held on March 15,
2002 at noon, and that a quorum must be present.
CVII. Reports.
A. Town Manager
1. Old School Road & Polo Drive Project Update
Town Manager Thrasher reported that this project is complete except for
a few punch list items and some paper work. He further reported that
$54,000 is still being held and it appears that this project will cost a
few thousand dollars less than had been estimated.
Mr. Thrasher reminded that a town resident had agreed to help with the
funding for an earlier drainage project that involved his property. He
was pleased to report that the resident had met his commitment of
$20,000.
B. Architectural Review & Planning Board
1. Meeting Dates
a. Regular Meeting & Public Hearing 2 -21 -02 @ 8:30 A.M.
b. Regular Meeting & Public Hearing 3 -21 -02 @ 8:30 A.M.
c. Regular Meeting & Public Hearing 4 -25 -02 @ 8:30 A.M.
d. Regular Meeting & Public Hearing 5 -23 -02 @ 8:30 A.M.
e. Regular Meeting & Public Hearing 6 -27 -02 @ 8:30 A.M.
f. Regular Meeting & Public Hearing 7 -25 -02 @ 8:30 A.M.
Mayor Koch called attention to these dates.
2. Request for a Joint Workshop RE: Proposed Code Revisions
The Town Manager reported that the ARPB has proposed a joint workshop
meeting with the Commission to discuss some concerns they have with the
existing code, especially the maximum height of the eaves on the first
story of a two story dwelling. He further reported that the Board had
suggested that the workshop be held following a Town Commission meeting
and that a vehicle be provided that would transport everyone on a tour
of the Town to view some structures that have been constructed with the
first story eaves at the maximum.
The Commissioners were in favor of this, provided that it is understood
that this is not a full review of the Code. Commissioner Hopkins
requested that there be an agenda prepared for this workshop so there
will be specific subjects to address.
Town Manager Thrasher assured that this would be done. The
Commissioners unanimously agreed to hold a joint workshop with the ARPB
on April 12, 2002, immediately following the Town Commission Meeting
which will commence a 8:00 A.M. as opposed to the usual 9:00 A.M. They
further agreed that the meeting shall not last past noon.
C. Finance Director
1. Financial Report for January 2002
Regular Meeting & Public Hearing
Town Commission - February 8, 2002
page 3
Town Manager Thrasher asked that the report be approved as circulated.
Commissioner Orthwein moved that the Financial Report for January 2002
be approved as circulated and Commissioner Lynch seconded the motion.
All Voted AYE at Roll Call.
a 3. Bi- monthly Water Report
There were no questions regarding this report.
D. Police Chief
1. Recognition of 10 year service
2. Designation of an Investigator
The above two items were addressed earlier in the meeting.
3. Request for funding for Truancy Interdiction Program
Chief Ward reported that he received a recent communication advising
that funding has now been provided through private donations to cover
the current year. As a result, it will not be necessary to address this
item at this time. However, he added that there will most likely be a
similar request for next year.
4. Activity for January 2002
There were no questions regarding this report.
VIII. Items for Commission Action.
A. Utility Maintenance /Construction Rates
Town Manager Thrasher called attention to the labor rates he had
received from 4 companies for this type of work. He advised that he was
not comfortable with providing a summary as it would be necessary that
he make a number of assumptions in order to do so. He pointed out that
each of the four bill differently making a comparison difficult. Mr.
Thrasher was pleased to report that the current contractor, Harvel
Utilities, has revised his rate schedule from what was originally
submitted. The rate increase has been reduced from 5% to 3% and will
apply retroactively. The rate schedule will apply to next year as well.
In addition, Mr. Harvel will not charge for his time to attend meetings
regarding Town projects, nor will he charge for his time when it is
necessary that he be present to supervise his employees. In view of
these changes, and the fact that Mr. Harvel is very familiar with the
Town and always performs quality work in a timely manner, the Town
Manager recommended that the Town continue to use Harvel Utilities under
the revised rate schedule. All of the Commissioners were in agreement
with the Managers recommendation.
B. Sewer Feasible Study
Town Manager Thrasher advised that he had met with Mr. Harvel, the Town
Engineers and the engineer for the City of Delray Beach regarding the
possibility of extending the Delray sewer line that runs as far north as
the E1 Cortijo, further north. He reported that Delray was receptive to
this suggestion and the next step would be to have a feasibility study.
Mr. Thrasher called attention to an engineering proposal from the Town
Engineering Firm, Mathews Consulting, in the amount of $17,481. He
pointed out that the proposal is broken into 4 Tasks and he stated that
it would be necessary to perform all of them before any conclusion could
be made.
Regular Meeting & Public Hearing
Town Commission - February 8, 2002 page 4
Mayor Koch advised that some of the apartments along AlA are continually
having sewage problems, as is the Golf Club. He advised that he would
contact them with regard to this engineering proposal to determine if
Othey are interested in funding this. He stated that the Town should not
fund this since it would not benefit all properties in the Town. He
further suggested that if this project were to move forward, service
would then be offered to other properties that could be served from a
sewer line along AlA. All members of the Commission were in agreement
with the Mayor's suggestions.
C. Appointment of representative to Countywide Beaches & Shores
The Town Manager advised that since Mrs. Garrison is no longer with the
Town, the Beaches and Shores Council has requested that a new delegate
be appointed to represent Gulf Stream. The Commission agreed to appoint
Mr. Thrasher as the Representative and Yvonne Manboard as the Alternate
Representative to the Council.
D. Request for Construction Trailer @ 3145 N. Ocean -Mr. Pugliese
Commissioner Lynch moved and Commissioner Hopkins seconded that the
request for a construction trailer be approved for the location shown on
the drawing that was submitted. Roll Call: Comm. Orthwein; AYE, Comm.
Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE.
E. Re- allocation of Drug Control & System Improvement Funds
Town Manager Thrasher explained that this is a request from the Criminal
Justice Commission to redistribute funds that are available. He
reported that he had discussed this with Chief Ward who felt it to be a
justified request and recommended that the proposed re- allocation be
supported.
Commissioner Lynch moved to approve the re- allocation and to authorize
Mayor Koch to sign the letter of approval. The motion was seconded by
Commissioner Orthwein. Roll Call: Comm. Orthwein; AYE, Comm. Devitt;
AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE.
F. Items by Mayor and Commissioners.
There were no items from the Mayor or Commissioners.
IX. Public. There was no comment from the public.
X. Adjournment. Mayor Koch adjourned the meeting at 9:50 A.M. on a
motion to do so made by Commissioner Lynch which was seconded
by Commissioner Devitt with all voting in the affirmative.
Rita L. Taylor, To Clerk
NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL
NOTICE IS HEREBY GIVEN that the Architectural Review and Planning
Board of the Town of Gulf Stream will hold a Public Hearing on March 21,
2002 at 8:30 A.M., and the Town Commission will hold a Public Hearing on
April 12, 2002 at 9:00 A.M., both in the Commission Chambers of the Town
/ Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be
/ considered:
An application submitted by William Wietsma Co. Inc., agent for
Gary and Frankie Stevens, owners of the property located at 3138 Gulf
Stream Road, Gulf Stream, Florida, legally described as Lot 23 & South
25' of Lot 24, Gulf Stream Properties Subdivision, Palm Beach County
Florida for the following:
1. LAND CLEARING PERMIT to remove Hong Kong orchid, gumbo - limbo,
fiddle leaf fig, loquat and royal palm trees, to be replaced
with new landscape materials.
2. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to demolish the existing
dwelling and construct a new 2 -story Gulf Stream Bermuda style
residence and pool house consisting of a total of 5,724 square
feet.
The Architectural Review and Planning Board shall make a
recommendation to the Town Commission, and the Town Commission shall
make a final decision regarding the subject application at the meetings
noticed above. These meetings may be adjourned from time to time and
place to place as may be necessary to hear all parties and evidence.
The complete application materials are on file in the Office of the
Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may
be reviewed during regular business hours, which generally include non-
holiday weekdays from 9:00 A.M. to 4:00 P.M.
ALL PARTIES INTERESTED IN THESE MATTERS may appear before the
Architectural Review and Planning Board and the Town Commission of the
Town of Gulf Stream at the times and place aforesaid and be heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH
RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY
u WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO
INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE
BASED. 286.0105, F.S.S.
TOWN OF GULF STREAM, FLORIDA
Date: March 8, 2002
Rita L. Taylor, T&vn Clerk