Loading...
HomeMy Public PortalAbout02/08/2002N February 1, 2002 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 8, 2002 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGRNDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of January 11, 2002. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. Regular Meeting & Public Hearing 3 -8 -02 @ 9 A.M. 2. Election of 5 Commissioners 3- 12 -02, 7 A.M. to 7 P.M. 3. Certification of Election 3 -15 -02 @ noon 4. Regular Meeting & Public Hearing 4 -12 -02 @ 9 A.M. 5. Regular Meeting & Public Hearing 5 -10 -02 @ 9 A.M. 6. Regular Meeting & Public Hearing 6 -14 -02 @ 9 A.M. 7. Regular Meeting & Public Hearing 7 -12 -02 @ 9 A.M. B. Regular Meeting & Public Hearing 8 -9 -02 @ 9 A.M. VII. Reports. A. Town Manager 1. Old School Road & B. Architectural Review & 1. Meeting Dates a. Regular Meeting b. Regular Meeting c. Regular Meeting d. Regular Meeting e. Regular Meeting f. Regular Meeting 2. Request for a Joint C. Finance Director 1. Financial Report fo 2. Bi- monthly Water Re D. Police Chief 1. Recognition of 10 2. Designation of an I 3. Request for funding 4. Activity for Januar Polo Drive Project Update Planning Board & Public Hearing & Public Hearing & Public Hearing & Public Hearing & Public Hearing & Public Hearing Workshop RE: Pro r January 2002 port 2 -21 -02 @ 3 -21 -02 @ 4 -25 -02 @ 5 -23 -02 @ 6 -27 -02 @ 7 -25 -02 @ posed Code 8:30 A.M. 8:30 A.M. 8:30 A.M. 8:30 A.M. 8:30 A.M. 8:30 A.M. Revisions year service nvestigator for Truancy Interdiction Program y 2002 VIII. Items for Commission Action. A. Utility Maintenance /Construction Rates B. Sewer Feasible Study C. Appointment of representative to Countywide Beaches & Shores D. Request for Construction Trailer @ 3145 N. Ocean -Mr. Pugliese E. Re- allocation of Drug Control & System Improvement Funds F. Items by Mayor and Commissioners. AGENDA CONTINUED IX. Public. X. Adjournment. Page 2 SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 N J MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 8, 2002 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 9 A.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by the Mayor. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor Fred B. Devitt III Commissioner Robert W. Hopkins II Commissioner William A. Lynch Commissioner Also Present and Participating William Thrasher John Randolph Rita Taylor Garrett Ward Scott Schlosser Dave Murray Town Manager Town Attorney Town Clerk Police Chief Police Sargeant Police Officer IV. Minutes of the Regular Meeting of January 11, 2002. Commissioner Lynch moved and Commissioner Hopkins seconded that the minutes be approved as circulated and all voted AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. Town Manager Thrasher requested to move Items VII.D.1. & 2., and have them heard at this time. There were no objections. Chief Garrett Ward introduced Sgt. Scott Schlosser and advised that he had completed 10 years as an Officer with the Town of Gulf Stream. In recognition of this, he presented him with a silver key chain engraved with the Town Seal. The Chief further advised that Sgt. Schlosser is the Field Training Officer and Traffic Coordinator for the Department. Chief Ward then introduced Dave Murray and explained that Officer Murray had been with the Department 3 years after having been employed several years by the Palm Beach County Sheriffs Department and the Highlands County Sheriffs Department. The Chief reported that Officer Murray had completed the crime investigation class and he presented him with an Investigators Badge. Both Officers received congratulations from the members of the Town Commission. VI. Announcements. A. Regular Meetings and Public Hearings 1. Regular Meeting & Public Hearing 3 -8 -02 @ 9 A.M. 2. Election of 5 Commissioners 3- 12 -02, 7 A.M. to 7 P.M. 3. Certification of Election 3 -15 -02 @ noon 4. Regular Meeting & Public Hearing 4 -12 -02 @ 9 A.M. 5. Regular Meeting & Public Hearing 5 -10 -02 @ 9 A.M. 6. Regular Meeting & Public Hearing 6 -14 -02 @ 9 A.M. Regular Meeting & Public Hearing Town Commission - February 8, 2002 page 2 7. Regular Meeting & Public Hearing 7 -12 -02 @ 9 A.M. 8. Regular Meeting & Public Hearing 8 -9 -02 @ 9 A.M. Mayor Koch called attention to the above dates. The Town Clerk pointed out that the Certification of Election Meeting must be held on March 15, 2002 at noon, and that a quorum must be present. CVII. Reports. A. Town Manager 1. Old School Road & Polo Drive Project Update Town Manager Thrasher reported that this project is complete except for a few punch list items and some paper work. He further reported that $54,000 is still being held and it appears that this project will cost a few thousand dollars less than had been estimated. Mr. Thrasher reminded that a town resident had agreed to help with the funding for an earlier drainage project that involved his property. He was pleased to report that the resident had met his commitment of $20,000. B. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 2 -21 -02 @ 8:30 A.M. b. Regular Meeting & Public Hearing 3 -21 -02 @ 8:30 A.M. c. Regular Meeting & Public Hearing 4 -25 -02 @ 8:30 A.M. d. Regular Meeting & Public Hearing 5 -23 -02 @ 8:30 A.M. e. Regular Meeting & Public Hearing 6 -27 -02 @ 8:30 A.M. f. Regular Meeting & Public Hearing 7 -25 -02 @ 8:30 A.M. Mayor Koch called attention to these dates. 2. Request for a Joint Workshop RE: Proposed Code Revisions The Town Manager reported that the ARPB has proposed a joint workshop meeting with the Commission to discuss some concerns they have with the existing code, especially the maximum height of the eaves on the first story of a two story dwelling. He further reported that the Board had suggested that the workshop be held following a Town Commission meeting and that a vehicle be provided that would transport everyone on a tour of the Town to view some structures that have been constructed with the first story eaves at the maximum. The Commissioners were in favor of this, provided that it is understood that this is not a full review of the Code. Commissioner Hopkins requested that there be an agenda prepared for this workshop so there will be specific subjects to address. Town Manager Thrasher assured that this would be done. The Commissioners unanimously agreed to hold a joint workshop with the ARPB on April 12, 2002, immediately following the Town Commission Meeting which will commence a 8:00 A.M. as opposed to the usual 9:00 A.M. They further agreed that the meeting shall not last past noon. C. Finance Director 1. Financial Report for January 2002 Regular Meeting & Public Hearing Town Commission - February 8, 2002 page 3 Town Manager Thrasher asked that the report be approved as circulated. Commissioner Orthwein moved that the Financial Report for January 2002 be approved as circulated and Commissioner Lynch seconded the motion. All Voted AYE at Roll Call. a 3. Bi- monthly Water Report There were no questions regarding this report. D. Police Chief 1. Recognition of 10 year service 2. Designation of an Investigator The above two items were addressed earlier in the meeting. 3. Request for funding for Truancy Interdiction Program Chief Ward reported that he received a recent communication advising that funding has now been provided through private donations to cover the current year. As a result, it will not be necessary to address this item at this time. However, he added that there will most likely be a similar request for next year. 4. Activity for January 2002 There were no questions regarding this report. VIII. Items for Commission Action. A. Utility Maintenance /Construction Rates Town Manager Thrasher called attention to the labor rates he had received from 4 companies for this type of work. He advised that he was not comfortable with providing a summary as it would be necessary that he make a number of assumptions in order to do so. He pointed out that each of the four bill differently making a comparison difficult. Mr. Thrasher was pleased to report that the current contractor, Harvel Utilities, has revised his rate schedule from what was originally submitted. The rate increase has been reduced from 5% to 3% and will apply retroactively. The rate schedule will apply to next year as well. In addition, Mr. Harvel will not charge for his time to attend meetings regarding Town projects, nor will he charge for his time when it is necessary that he be present to supervise his employees. In view of these changes, and the fact that Mr. Harvel is very familiar with the Town and always performs quality work in a timely manner, the Town Manager recommended that the Town continue to use Harvel Utilities under the revised rate schedule. All of the Commissioners were in agreement with the Managers recommendation. B. Sewer Feasible Study Town Manager Thrasher advised that he had met with Mr. Harvel, the Town Engineers and the engineer for the City of Delray Beach regarding the possibility of extending the Delray sewer line that runs as far north as the E1 Cortijo, further north. He reported that Delray was receptive to this suggestion and the next step would be to have a feasibility study. Mr. Thrasher called attention to an engineering proposal from the Town Engineering Firm, Mathews Consulting, in the amount of $17,481. He pointed out that the proposal is broken into 4 Tasks and he stated that it would be necessary to perform all of them before any conclusion could be made. Regular Meeting & Public Hearing Town Commission - February 8, 2002 page 4 Mayor Koch advised that some of the apartments along AlA are continually having sewage problems, as is the Golf Club. He advised that he would contact them with regard to this engineering proposal to determine if Othey are interested in funding this. He stated that the Town should not fund this since it would not benefit all properties in the Town. He further suggested that if this project were to move forward, service would then be offered to other properties that could be served from a sewer line along AlA. All members of the Commission were in agreement with the Mayor's suggestions. C. Appointment of representative to Countywide Beaches & Shores The Town Manager advised that since Mrs. Garrison is no longer with the Town, the Beaches and Shores Council has requested that a new delegate be appointed to represent Gulf Stream. The Commission agreed to appoint Mr. Thrasher as the Representative and Yvonne Manboard as the Alternate Representative to the Council. D. Request for Construction Trailer @ 3145 N. Ocean -Mr. Pugliese Commissioner Lynch moved and Commissioner Hopkins seconded that the request for a construction trailer be approved for the location shown on the drawing that was submitted. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. E. Re- allocation of Drug Control & System Improvement Funds Town Manager Thrasher explained that this is a request from the Criminal Justice Commission to redistribute funds that are available. He reported that he had discussed this with Chief Ward who felt it to be a justified request and recommended that the proposed re- allocation be supported. Commissioner Lynch moved to approve the re- allocation and to authorize Mayor Koch to sign the letter of approval. The motion was seconded by Commissioner Orthwein. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. F. Items by Mayor and Commissioners. There were no items from the Mayor or Commissioners. IX. Public. There was no comment from the public. X. Adjournment. Mayor Koch adjourned the meeting at 9:50 A.M. on a motion to do so made by Commissioner Lynch which was seconded by Commissioner Devitt with all voting in the affirmative. Rita L. Taylor, To Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on March 21, 2002 at 8:30 A.M., and the Town Commission will hold a Public Hearing on April 12, 2002 at 9:00 A.M., both in the Commission Chambers of the Town / Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be / considered: An application submitted by William Wietsma Co. Inc., agent for Gary and Frankie Stevens, owners of the property located at 3138 Gulf Stream Road, Gulf Stream, Florida, legally described as Lot 23 & South 25' of Lot 24, Gulf Stream Properties Subdivision, Palm Beach County Florida for the following: 1. LAND CLEARING PERMIT to remove Hong Kong orchid, gumbo - limbo, fiddle leaf fig, loquat and royal palm trees, to be replaced with new landscape materials. 2. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to demolish the existing dwelling and construct a new 2 -story Gulf Stream Bermuda style residence and pool house consisting of a total of 5,724 square feet. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non- holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY u WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. TOWN OF GULF STREAM, FLORIDA Date: March 8, 2002 Rita L. Taylor, T&vn Clerk