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HomeMy Public PortalAbout2022-06-09 packetNotice of Meeting & Tentative Agenda City of Jefferson Public Works & Planning Committee Thursday, June 9, 2022 7:30 a.m. John G. Christy Municipal Building, 320 East McCarty Street Council Chambers Room (Upper Level) ►Note: VIRTUAL and IN -PERSON MEETING To join virtually: https://jeffersoncitv.webex.com/jeffersoncitv/j.php?MTID=m6e6906a0f8a858dcb2b4f5 f59 I 32 I ad I To join virtually call-in available at 1-404-397-1516 Meeting number (access code): 2499 570 5179 Meeting password: 1234 TENTATIVE AGENDA 1.Introductions 2.Approval of the May 12, 2022 Committee meeting minutes 3.New Business 1)Suspending Transit Fares (Jack Deeken) 2)TAP Grant Applications (David Bange) 3)Updates to Chapter 32-230 Litter (David Helmick) 4)Community Development Block Grant - Disaster Recovery (Rachel Senzee) 5)Atchison Court Vacation (Mark Schrieber) 6)Parking Issues (Ron Fitzwater) 7)Bird Scooter's (Ron Fitzwater) 8)Priority Projects for ARPA Funding (Ron Fitzwater) 4.Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues 5.Reports: Neighborhood Service Grant Updates (Rachel Senzee) 6.Adjourn NOTES I ndivid uals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabili ties Act. Please allow three business days to process the request. Please call (573) 634-6 410 with questions regarding agenda items MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Council Chambers and Virtual May 12, 2022 Committee Members Present: Attendance Ron Fitzwater 2 of 2 David Kemna 2 of 2 Mike Lester 2 of 2 F Mark Schreiber 2 of 2 Scott Spencer 2 of 2 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operation Division Director David Bange, City Engineer Don Fontana, Stormwater Engineer Jon Fitch, Civil Engineer II Mark Mehmert, Transit Division Director Sonny Sanders, Director of Planning and Protective Services Eric Barron, Planning/MPO Manager Katrina Williams, Planner II Rachel Senzee, Neighborhood Services Supervisor:; Katrina Williams, Planner Matt Kreyling, Building Official Amy Schroeder, Parks and Recreation Jessica Rackers, IT Ryan Moehlman, City Counselor Steve Crowell; City Administrator Brenda Wunderlich, Administrative Supervisor .;:``Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this time. 'The -following guests attended the meeting: Fred Bethmann, Councilman Derrick Spicer, Councilman Jack Deeken, Mayor Carrie Tergin, Leann Porrello, Holly Stitt, Luke Holtschneider, Diane Gillespie. and Jeff Haldiman with News Tribune. 1) Introductionns Introductions weremade at this time. 2) Approval of the March 10, 2022 and April 18, 2022 Committee meeting minutes Councilman Kemna moved and Councilman Schreiber seconded to approve the March 10, 2022 and April 18, 2022 minutes, motion carried. 3) New Business 1. MO Boulevard Roadside Park Agreement with the West Side Businn Association & Rotary (Britt Smith) Minutes/Jefferson City Public Works and Planning Committee May 12, 2022 2 Mr. Smith asked for the committee's concurrence with the proposed Missouri Boulevard Roadside Park master plan and recommendation for the approval of a license agreement with the West Side Business Association and the Jefferson City West Rotary to construct these improvements over time. Councilman Spencer moved and Councilman Kemna seconded to forward an agreement to the City Council with recommendation to approve, motion carried. 2. 2022 Street Resurfacing Project Update (Britt Smith) Mr. Smith explained staff requests the committee's endorsement of the street surface maintenance program for FY2022. There was discussion with Committee members and staff regarding current road conditions, lack of staff, costs, and the asphalt plant being behind schedule this year. Mr. Morasch stated staff is working with professors and students at Mizzou on a cost effective way to do a pavement evaluation program. Councilman Spencer moved and Councilman Kemna seconded to endorse the list for the Street Surface Maintenance Program, motion carried. 3. 2213 Edgewwod Stormwater Concerns (owner: Rebecca Bethmann) (David Bange) Mr. Bange explained"the~:cost estimate for the replacement of the stormwater system at this location would bes°$48,740. Staff would not recommend the acceptance of stormwater infrastructure located on private property. There was discussion among Committee members, staff, and Mr. Bethmann regarding the financial impact to the City for taking on pipes on private property, having to amend the City code to accept pipes, doing projects that are not within the City code, grading issues, and foundation problems. Councilman Spencer requested staff contact the property owner regarding if flooding occurred from the rain last week. Chairman Fitzwater requested this item be on the future agenda for continued discussion. 4. Potential Priorities for ARPA funds (Ron Fitzwater/Matt Morasch) Mr. Morasch explained the list of priorities were included in the packet. There was discussion among Committee members and staff regarding the list of priorities. 5. Downtown Parking Status (Ron Fitzwater/Matt Morasch) Minutes/Jefferson City Public Works and Planning Committee 3 May 12, 2022 Chairman Fitzwater explained the State will be removing some parking around the Capitol due to renovations. There was discussion among Committee members and staff regarding Downtown parking needs, rehabilitation of the current parking garage, and the possibility of Transit shuttles. 6. Sales Tax Status (Ron Fitzwater/Matt Morasch) Mr. Morasch explained the remaining funds in Sales Tax F and Sales Tax G. There was discussion among Committee members and .staff regarding the upcoming sales tax uses to include the MSP project, High Street Viaduct, Monroe Street project, and possibly Wildwood Extension. 7. Adoption of the 2018 edition of the ICC Model Codes (Matt Kreyling) Mr. Kreyling explained the code changes. He stated this would be an update from the 2015 codes. }" Councilman Kemna moved and Councilman Lester seconded to refer the codes to the City Council with recommendation to approve, motion carried. 4) Old Business 8. Committee Discussion of the Ohio Street Bridge Project Chairman Fitzwater stated due to the cost of replacing,the bridge would not be a good investment. Committee members agree to leave the bridge as a pedestrian only bridge. 9. Mural Code Amendment (Eric Barron/Amy Schroeder) Mr. Barron explained the amendments. The amendments have the approval of the Cultural Arts Commission and the Planning and Zoning Commission. There was discussion among Committee members and staff regarding the additions of church, and schools and the limit of 500 feet for murals to be located. Councilman Spencer moved and Councilman Lester seconded to the amendments to the code with` the exception of removing churches and schools, and the 500 feet location, motion carried with`the following votes: Aye: Kemna,e Schreiber, Spencer Nay: Fitzwater-Kemna 5) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues • 1605 Marion Drive Stormwater Issue — Matt Brenneke Staff asked the Committee to continue this to the June meeting as Mr. Brenneke was unable to attend this meeting. 6) Reports: Neighborhood Service Grant Updates (Rachel Senzee) Minutes/Jefferson City Public Works and Planning Committee 4 May 12, 2022 Ms. Senzee gave an update on the grants. She stated staff is continually looking for opportunities for use of grant funds. She stated this item will be a continual agenda item to update the public about funding opportunities, give Council the information to provide their respective constituency, and provide information to support budgetary decisions. 7) Adjourn Councilman Kemna moved and Councilman Spencer seconded to adjourn the meeting at this time, 10:04 a.m., motion carried. JEFPI?TRAN ® connecting our community Department of Public Works Memorandum 320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.ieffcitvmo.orq Date: June 7, 2022 To: Matt Morasch v� From: Mark Mehmert, Transit Director ft`s Subject: Background information on potential suspension of Transit fares If the Committee were to decide to recommend temporarily suspending fares to the Council, staff recommends a suspension of fixed route fares only for a maximum of up to six months. If a fare suspension/change lasts more than six months, FTA considers it a permanent change and a fare equity analysis must be conducted. Estimated effect on transit revenues 1) Suspension of fixed route fares only: a. $6,500/month estimated (approximately $78,000 annually) 2) A potential suspension of Handiwheels fares would result in a much larger forfeiture of revenue due to the loss of reimbursements from State Agencies for rides provided to eligible clients a. $21,000/month estimated (approximately $252,000 annually) Presented in six month terms: 1) Suspension of fixed route fares would forfeit an estimated $39,000 in revenue 2) Suspension of Handiwheels fares would forfeit an estimated $126,000 in revenue 3) Suspension of both would forfeit an estimated $165,000 in revenue Let me know if you have questions. Wage Memorandum 320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573.634.6562 • www.jeffersoncitymo.qov Date: June 2, 2022 To: Public Works and Planning Committee From: David Bange P.E., City Engineer )7Pb Subject: TAP Grant Applications Staff is presenting the Committee a list of projects that are eligible for TAP (Transportation Alternative Program) grant funding with the intention of discussing the merits and scoring potential of the projects and arrive at two or three projects for which applications could be written. TAP grants fund projects that provide alternative modes of transportation including pedestrian, bicycle, and other non -motorized uses. Eligible TAP projects activities include the following: 1. Construction of on -road and off -road trail facilities for pedestrians, bicyclists, and other non - motorized forms of transportation, including sidewalks, bicycle infrastructure, pedestrian and bicycle signals, traffic calming techniques, lighting, and other safety -related infrastructure, and transportation projects to achieve ADA compliance; 2. Construction of infrastructure -related projects and systems that will provide safe routes for non- drivers, including children, older adults, and individuals with disabilities to access daily needs; 3. Conversion and use of abandoned railroad corridors for trails for pedestrians, bicyclists, or other non - motorized transportation users; and 4. Construction of infrastructure -related projects to improve the ability of students to walk and bicycle to school, including sidewalk improvements, traffic calming and speed reduction improvements, pedestrian and bicycle crossing improvements, on -street bicycle facilities, off-street bicycle and pedestrian facilities, secure bicycle parking facilities, and traffic diversion improvements in the vicinity of schools. Within these categories there are areas of emphasis which include project that enhance bicycle and pedestrian safety, provide access to or between existing community investments in bicycle and pedestrian facilitates, public transportation, or other mobility options, or propose a direct connection to important community destinations while reflecting a high degree of collaboration and community consensus. Submission of projects meeting these emphasis areas are strongly encouraged. U:\Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING1202216-20221TAP Grant Applications.docx Memorandum 2 The list of proposed projects can be found in the evaluation matrix below. An upward pointing arrow indicates that the project aligns well with the category, arrows pointing to the side indicate an average rank and a downward arrow shows that the project is lacking is some way. In the cost category the arrows indicate a higher, lower, or mid -range cost relative to the grant minimum and maximum. Project Conforms to Eligibility Supports Emphasis Area Public Involve- ment Addresses Availability Barriers to of Right of Access Way Cost Wears Creek Greenway, Highway 179 Bypass T T T T T T Greenway Crosswalk Improvements, at Southwest and at Lafayette T T T T T 4, Jackson Street Greenway, McCarty Street to Capitol Ave. H T H T T H Moreau Drive Sidewalk, Hough Park to Ellis T T H T H H Bolivar Street Greenway, Missouri Blvd. to W. Main St. T T H T H T Speed Feedback signs and traffic calming in areas around schools T H 4, H T 4, Gravel Greenway Trail, Katy Spur to River Bridge H T 4, H T H Lillian Drive Greenway, Duane Swift to McKay Park H 4, 4, H T 4, 179 Greenway near Runge, Truman to Country Club H J, H 4, 4, H RV/Camper Car hookups in North Jeff to support Katy Trail Users 4, H H 4, T H The grant requests can range from $100,000 to a maximum of $500,000. The match requirement is 20% with additional consideration given to projects that provide a greater percentage of match. Of these projects there are two which could be categorized as the sole domain of Public Works, namely, the Moreau Drive sidewalk and the speed feedback signs/traffic calming. There are others that intertwine Public Works and Parks as they involve improvements of roadways and trails such as the Wears Creek Greenway project and the crosswalk improvements at Southwest and at Lafayette, while the rest fall into what has historically been seen as Parks projects. In the past Public Works and Parks have worked cooperatively to pursue projects that fit the criteria well so as to have the best chance of submitting a winning grant application. A requirement of application is the inclusion of a Project Sponsor Funding Resolution. To fulfill this requirement and the City's own internal obligations, resolutions in support of the selected projects will be brought to the Council on July 5t. If you have any questions or concerns I can be reached at 634-6433. U:1Public Works1EngineeringldbangelPUBLUC WORKS & PLANNING1202216-20221TAP Grant Applications.docx TRANSPORTATION ALTERNATIVES PROGRAM 2022 APPLICATION FORM Additional information can be found in the Transportation Alternatives Program Guide: https://www.modot.orq/local-public-agency 1. Project Sponsor Name 1.a. UEI 2. Project Sponsor Type Choose... 3. Project Sponsor Contact Information Contact Person: Title: Mailing Address: City: Zip Code: Daytime Telephone: Email: 4. Project Name State: MO 5. Eligible Project Category Choose... 6. Project Location County: Choose... MoDOT District: Choose... Provide Project location map (Label attachment as 'Attachment A - Project Location Map') Project Route: From/To: Project Length (feet/miles), if applicable: 7. Will this project impact MoDOT Right of Way? Yes 0 No If Yes, provide letter of consent from the MoDOT Area Engineer per Section A.10. of the 2022 TAP Guide. Submit the application for review to the area engineer by June 30, 2022. 8. Based on 2020 Census data, is the project located in an area with a population of: ❑ 4,999 or fewer ❑ 5,000 to 49,999 n 50,000 to 200,00 9. Project Sponsor has completed MoDOT online LPA training within the past 2 years? n Yes n No Name and title of person in Responsible Charge: 10. Does the Project Sponsor have an active or incomplete SRTS, TE or TAP project? (0-5 pts.) ❑ Yes ❑ No If Yes, provide the Federal Project Number(s): 1 of 6 11. Project Description (0.45 pts.) (Refer to Sec F of the 2022 TAP Guide, Limited to 3500 Characters with spaces) Items 12 -14 (0-5 pts.) 12. Project Information (Location map showing project limits required) (No more than 10 pages) Directional Maps, Site Maps, and Photographs. (Label Attachment as 'Attachment B - Project Information') 13. Official Project Sponsor Funding Resolution (No more than 10 pages) (Label attachment as 'Attachment C - Certification of Funding and Support) A Resolution is REQUIRED for application to be considered for award of funding. 14. MPO / RPC Letter of Support (if applicable) (No more than 10 pages) (Label attachment as 'Attachment D - MPO/RPC Letter of Support') 2 of 6 15. Evidence of Public Involvement and Support (0-5 pts.) Attach letters of support and other documentary evidence of public interest. (Label attachments as 'Attachment E - Evidence of Public Involvement and Support') (No more than 10 pages) Provide evidence,of public involvement summary, include dates and information about public meetings and events held to discuss the project. (Limited to 1,640 Characters with spaces) 16. If submitting more than 1 TAP application, please rank the priority of this submittal. of (Examples: 1 of 1, 2 of 4, 1 of 3) 17. Property Ownership and Acquisition Information (No more than 10 pages) All proposals must provide documentation of the Sponsor's property rights by title of ownership, lease, or easement for all property within the project limits. (Label attachments as 'Attachment F - Property Ownership and Acquisition Information') Is the property needed for the project already acquired? ❑ Yes 0 No If No - How will it be acquired? If Yes - When was the property acquired and how? Was the property acquired in accordance with the Uniform Relocation Assistance and Real Property Acquisition Act? 0 Yes ❑ No 18. Will this project reconstruct existing infrastructure and/or address existing barriers to access? Describe below. (0-10 pts.) ❑ Yes 0 No If your entity has adopted an ADA Transition Plan, include as 'Attachment G - Transition Plan'. 3 of 6 19. Railroad Right of Entry Letter/Agreement (if applicable) Projects proposing to encroach or cross railroad right of way, must include documentary evidence from the railroad granting a right of entry or an executed encroachment: agreement. (Label attachment as 'Attachment H - Railroad Right of Entry Letter/Agreement') 20. Project is implementinga recommendation from an adopted plan? (0-5 pts.) ❑Yes No If the proposed project will construct facilities for bicycles and/or pedestrians, include documentary evidence from the City or County stating that the project has been included in the entity's bicycle/ pedestrian plan, or the bicycle/pedestrian component of an adopted local or regional plan. (Label attachment as 'Attachment l -- Local/Regional Plan') 21. Project Implementation Schedule* Estimate the amount of time it will take to complete the project from start to finish. Approximate the time required for each activity. The activities can run concurrently causing the total time to be different from the total of the activities. Consider time for, but not limited to: Months Planning Activities (Executing contract, hiring consultant, planning, schematic and design, utility relocation, etc.) Environmental Clearance (Assessments, possible mitigation for Hazardous Materials, permits, review by other agencies) ROW Acquisition (Surveying, appraisals, title transfer, clearance, etc.) Project Design and Plan Preparation of PS&E Package (Including PS&E Review by MoDOT District and other agencies.) Project Construction/Implementation (Advertising/hiring contractor, demolition, construction,, inspection, etc.) Other Projected Time in Months. (<= 23 months) *Per Reasonable Progress Policy, construction contract must be awarded within 23 months of funding allocation 22. Maintenance and Operations .(0=5 pts) Identify alt parties responsible for short and long term maintenance and operation. Will sponsor be able to maintain improvements for a minimum of 25 years? ❑ Yes Estimate all maintenance and operations costs for the project below. (yearly basis) No Maintenance Task Task Cost Freq. Annual Cost s 0.00 s 0.00 s cum s mom s cum s 0.00 ` TOTAL s o.00 4 of 6 24. Itemized Budget (0-15 pts.) (Label Attachment as 'Attachment J - Itemized Budget') Example of Itemized Construction Cost Estimate: Stel •40. 10 REMOVAL OF LIIPROvEMEN TS (WEAR BEADING Ls t 3aba00 $ 460.00 $ 2500000 $ 19.300:00 MOM • 2 STA 250 3040 304 608.10. 12 40644 TYPE 5 A EGATE TRIMMED DDS 1 CONCRETE SIDEWALK. 4 'aX4CRETE DRI EW A . + t' • ... e REINFORCED • (=SAND GU TTER DROP 9CLET COLIIINATICI4 GRATE n . LET ADJUST EXISTING ST GRATE cottortucuced SUM 01. sY sr t1Y sy 4.531 4710 2127 1A91 000 S 113.29000 S 14.1 )00 S 111.150.00 S 104 ,31000 $ 30 00 $ 01100 f 7000 $ 14400 $ 2100 i 150000 S &000 00 6034111SA 6584 1068 10,40. 51- $14.$9.02A 81441028 61449. 020 1184003 116.1025 s1e•1oi0 1481000 TYPE In MI EABLE BARRICADE 51.01OLIZA TION PREFORM ED t1 PLASTIC PAVMENT MARKING. 24 IN MOTE PREFORMED PREFORMED THERMOPLASTIC PAST WIJOUNG. 12 IN MOTE YIELD LONE TRIANGLES SEEDING 8 MULCH COG 7c SWIN T Stmt 00ENAIANISta 1F EA s4 1189 2 6 114 40 0 s 50000 $ 1300 S SO $ 17500 $ 23.841.013 $ 2500 $ 240.00 ES 00 $ 1230000 11,16000 S 43,44100 S 350000 S 1000000 S 3.000 .00 1,1r000 S 100000 1 1400.00 9 23841&1 020.00.16 0200024 tad 4 00000 s2oa0A2 SWIM EA Ac 20 25 S 4.00000 t) 1,62500 S 2,30000 5 1,10000 $ 1A4000 0-20 8oa.10.D7A 90f404A S# 10 18 $ 11000 4060 Base Bid Toted Esemate $ 425„169!6 L 5 of 6 25. Project Budget Summary (0, 3 or 5 pts.) List all project costs to be incurred by the applying entity on page 5 for a complete itemized cost estimate. Preliminary Engineering/Design (if requesting reimbursement) 1 . Right of Way costs (if requesting reimbursement) 2 . Itemized Construction Cost Estimate: (from Attachment K) 3 _ Construction Engineering/Inspection (if requesting reimbursement) 4 . Subtotal of Costs (Line 1 - Line 4): 5 .( Other eligible costs (provide attachment with detailed explanation) Total Project Cost: 6 $ 0.00 $ 0.00 Local Match: o% of Total Project Cost (Line 7) Federal Funds Requested: 100% of Line 7 8 $ 0.00 S 0.00 The minimum amount of local cash match required is 20%, Sponsors are not limited in their maximum local match. If a larger local match is provided, please adjust the percentages accordingly. 20-24% local match earns 0 pts., 25-35% match earns 3 pts., >35% match earns 5 pts.) 26. Project Commitment By submitting an application, the applying entity commits that if this project is selected for funding, a construction contract will be awarded within 23 months of project funding allocation. The construction plans for this project are currently: Complete % Complete Not Started Completed TAP application packets must be submitted by email to the respective District representative and be received by 4:00 p.m. on July 15, 2022. MoDOT reserves the right to deem a TAP application package ineligible for funding if not received by the prescribed deadline. In the event an LPA is unable to provide an emailed PDF copy of the application; the LPA shall coordinate with the district representative and deliver the completed project application by prescribed deadline. FINAL SUBMISSION DUE DATE FOR ALL DOCUMENTATION July 15, 2022 by 4:00pm CDT 6 of 6 2022 TRANSPORTATION ALTERNATIVES PROGRAM GUIDE MISSOURI DEPARTMENT OF TRANSPORTATION Our mission is to provide a world -class transportation system that is safe, innovative, reliable and dedicated to a prosperous Missouri. TABLE OF CONTENTS A. Program Overview Page 3 B. Eligible TAP Project Activities Page 5 C. Project Emphasis Areas Page 6 D. Eligible TAP Project Sponsors Page 6 E. TAP Program Timeline and Submission Requirments Page 7 F. Project Selection Criteria and Evaluation Page 7 G. TAP Project Application Submittal Page 8 H. MoDOT District Coordinators Page 9 1. MoDOT District Map Page 10 Page 2 of 10 A. PROGRAM OVERVIEW The Transportation Alternatives Set -Aside was authorized under Section 1122 of the Moving Ahead for Progress in the 2151 Century Act (MAP -21) and is reauthorized under the Bipartisan Infrastructure Law (BIL). Each state develops rules to administer their program according its priorities. The federally funded Transportation Alternatives Program (TAP) provides opportunities to expand transportation choices and enhance the transportation experience through categories of activities related to the surface transportation system. The TAP focuses on non-traditional transportation projects. TAP projects must relate to the surface transportation systems and be eligible under one or more of the four eligible TAP Project Activities outlined in Section B of this guide. This call for projects is limited to eligible project sponsors and projects from non -urban areas with populations of 4,999 or less, urban areas with populations of 5,000 to 49,999, and urbanized ares with populations of 50,000 to 200,000 that are outside 2020 U.S. Census Urbanized Area boundaries with populations over 200,000. Large urbanized area boundaries are also known as Transportation Management Areas (TMA). TMA receive a separate allocation of TAP funding that is administered by the Metropolitan Planning Organization (MPO). An estimated $30 million is anticipated to be available to fund authorized TAP projects in this call for projects. MoDOT District (non-TMA) Federal Fiscal Year 2022 Federal Fiscal Year 2023 Northwest $1,499,632 $1,499,632 Northeast $1,675,953 $1,675,953 Kansas City $995,694 $995,694 Central $3,771,115 $3,771,115 Southwest $3,603,244 $3,603,244 Southeast $3,112,423 $3,112,423 TOTAL $14,658,061 $14,658,061 Note: In Missouri, TAP funds for the Recreational Trails Program are administered by the Missouri Department of Natural Resources. The TAP application package must present persuasive evidence of support for the proposed project from the communities in which it would be implemented and include a commitment to provide a local funding match of at least 20% of the allowable project costs. The following list identifies the most basic facts in conjunction with the rules for Missouri's call for TAP projects. This list is not all inclusive. Interested project sponsors must review all sections of this guide and applicable rules found in the Engineering Policy Guide (EPG). MoDOT District staff is available to discuss TAP program information and the project application process. 1. TAP projects shall be selected through a competitive process administered by the MoDOT Districts. 2. Project Funding Agreements, and reimbursement of eligible costs. a. Federal TAP funds are provided through the Federal Highway Administration (FHWA). Projects undertaken with TAP funds are eligible for reimbursement of up to 80% of the allowable costs. Compensation for expenditures will be authorized on a cost Page 3 of 10 reimbursement basis. The project must have a fully executed Program Agreement between the project sponsor and the Missouri Highways and Transportation Commission (MHTC). Expenditures incurred prior to receiving a project award and formal notice to proceed will not be eligible for reimbursement. b. Acquisition of property for a TAP project must be in accordance with all applicable federal and state statutes and regulations, including the Uniform Relocation Act, even when the cost is not reimbursable through the program. c. The federal funding amount authorized for a TAP project is fixed; no additional funds will be authorized after award. The project sponsor shall be responsible for any and all cost overruns above the federal funding amount authorized by MoDOT. 3. Reasonable Progress a. All TAP project sponsors must execute a Program Agreement with the MHTC and comply with all federal and state procedures and requirements applicable to development of federal -aid transportation projects. The Agreement must be executed by the project sponsor within three months from the date of selection or risk loss of federal funding. b. In accordance with EPG 136.3.7 Reasonable Progress Policy, TAP projects must advance to construction within 23 months from the date of selection or risk loss of federal funding. c. In accordance with EPG 136.8.8.1 and to ensure LPA projects continue to make reasonable progress, the LPA is expected to initiate condemnation proceedings as outlined in the Right of Way Acquisition Schedule. Should the LPA choose not to initiate condemnation proceedings, the LPA will be expected to cancel the project and reimburse MoDOT for all previous expenses. d. Project sponsors may not be eligible for TAP funds if the reasonable progress policy has not been met on previous TAP, Safe Routes to School (SRTS), Transportation Enhancements (TE) or other local program awards administered by MoDOT. 4. Local Match a. The local funding match is a minimum 20% of the eligible costs of the project. b. Funds from other federal programs may be used as a local funding match only when specifically authorized by federal law or regulation. A list of eligible federal match is found in EPG 136.3.11. c. Private cash donations may be acceptable if authorized by law. 5. Whether proposed as an independent project or as an element of a larger transportation project, the project must be limited to a logical unit of work and be constructible as an independent project. 6. All applicants are required by law to comply with the Americans with Disabilities Act (ADA) of 1990 and Title VI of the Civil Rights Act of 1964. 7. The funded activity must be maintained and provide public access for at least 25 years and be accessible to the general public. 8. Federal guidance states projects must be principally for transportation rather than purely recreational and must have logical endpoints. (For example, if a project proposes a looped trail system within a city park, this would be considered recreational and would not be considered TAP eligible.) 9. Projects must meet federal and state requirements to be considered eligible for construction. If any of the individual components of a project are not eligible for federal reimbursement, the Page 4 of 10 project sponsor will need to demonstrate a willingness and ability to pay ineligible costs or demonstrate the TAP project is constructible as an independent project without the ineligible items. 10. Projects that include state right-of-way or have a direct effect on an existing state maintained roadway must have a letter from a MoDOT Area Engineer for the respective area offering consent for the proposed project. The application must be submitted to the area engineer for review by June 30, 2022. Visit MoDOT's website at www.modot.orq/areaen_gineers for an interactive map to determine the appropriate Area Engineer contact. 11. A project sponsor may submit more than one TAP project application. The project sponsor will be required to prioritize projects as part of their Application Form. 12. A project must seek a minimum of $100,000 of federal reimbursement. The maximum federal reimbursement is $500,000 per project. 13. Incidental costs should be kept to a minimum. For example, in order to implement a bicycle and pedestrian project, it may be necessary to relocate a water line, replace a street light and resurface a crosswalk during construction. These items of work would be considered incidental activities. The total amount necessary for incidental costs may not exceed 30% of the project's total itemized construction budget. Careful consideration should be made before adding excessive incidental cost(s) to a TAP project application, as these costs may result in a lesser evaluation of the project. B. ELIGIBLE TAP PROJECT ACTIVITIES 1. Construction of on -road and off -road trail facilities for pedestrians, bicyclists, and other non - motorized forms of transportation, including sidewalks, bicycle infrastructure, pedestrian and bicycle signals, traffic calming techniques, lighting, and other safety -related infrastructure, and transportation projects to achieve compliance with the Americans with Disabilities Act of 1990; 2. Construction of infrastructure -related projects and systems that will provide safe routes for non- drivers, including children, older adults, and individuals with disabilities to access daily needs; 3. Conversion and use of abandoned railroad corridors for trails for pedestrians, bicyclists, or other non - motorized transportation users; and 4. Construction of infrastructure -related projects to improve the ability of students to walk and bicycle to school, including sidewalk improvements, traffic calming and speed reduction improvements, pedestrian and bicycle crossing improvements, on -street bicycle facilities, off-street bicycle and pedestrian facilities, secure bicycle parking facilities, and traffic diversion improvements in the vicinity of schools. Page 5 of 10 C. PROJECT EMPHASIS AREAS Within eligible project categories, MoDOT is particularly interested in those projects that reflect a high degree of collaboration and community consensus while directly contributing to MoDOT's safety and connectivity goals. Projects that enhance bicycle and pedestrian safety, provide access to or between existing community investments in bicycle and pedestrian facilities, public transportation, or other mobility options, propose a direct connection to important community destinations (such as schools, employment, shopping and recreational areas), are strongly encouraged. D. ELIGIBLE TAP PROJECT SPONSORS An eligible entity to receive TAP funds is discussed in EPG 136.1.2.2. Federal funds are provided to local public agencies for public transportation improvements. Project sponsors must be a city, county or transportation related government agency to be eligible to administer a federal -aid transportation project. All other entities including, but not limited to, school districts and not -for-profit agencies must partner with a city or county to apply for and administer a federal -aid transportation project. Nonprofits are not eligible as direct recipients of TAP funds. • Local Public Agencies include any unit of local government below a State government agency, except for a Metropolitan Planning Organization. Examples include city, town, township, village, borough, parish, or county agencies. • Transit agencies • Tribal Governments Local Public Agencies must successfully complete the LPA on-line training course prior to application submission. Visit MoDOT's website at www.modot.orq for instructions on how to register for and complete the LPA Basic Training course. TAP recipients shall enter into a program agreement with the MHTC and follow all guidelines found in the EPG. State agencies and MPOs are not eligible entities as defined under 23 U.S.C. 133(h)(4)(B) and therefore are not eligible project sponsors for TAP funds. The project sponsor must exercise jurisdiction over the geographic area in which that project is located, be willing to enter into a local agreement with the MHTC, and commit to the project's development, implementation, construction, maintenance, management, and financing. Page 6 of 10 E. TAP PROGRAM CALL TIMELINE & SUBMISSION REQUIREMENTS Announcement MoDOT's call for 2022 TAP projects begins on Wednesday, May 11, 2022. Downloadable information, including the 2022 TAP Program Guide and 2022 TAP Application Form, are available on MoDOT's website at: www.modot.orq. Application Submission to MoDOT Project applications must be submitted in the prescribed Application Form and be received by MoDOT no later than 4:00 p.m., CDT, on Friday, July 15, 2022. The application package must include an official resolution from the project sponsor, signed before the governing body by an appropriate representative, stating the local entity's willingness to commit to the project's development, implementation, construction, maintenance, management, and financing. Eligibility Determination, Evaluation and Selection Process MoDOT will review TAP project applications for eligibility. MoDOT will review each application package to ensure all of the requested information and documentation has been included. An application package that fails to include any of the items specified in this guide and the TAP 2022 Application Form will be considered incomplete and will not be considered for funding. MoDOT District selection committees will assess and score eligible projects through a competitive process. MoDOT will notify TAP Project sponsors regarding project selection by September 30, 2022. Important Dates: • May 11, 2022 MoDOT's Transportation Alternatives (TAP) Set -Aside Call for Projects is published. The TAP 2022 Program Guide and 2022 TAP Application Form are available for download from MoDOT's website at: www.modot.orq • June 30, 2022 Deadline for TAP 2022 project on MoDOT right of way to be submitted for area engineer review. • July 15, 2022 (4:00 p.m. CDT) Submission deadline for TAP 2022 project application(s). A TAP project Application Form must be received by the MoDOT District Office where the project is located on or before Friday, July 15, 2022. • July 16 -September 16, 2022 TAP project evaluation (project ineligibility letters mailed, if necessary) • September 30, 2022 Project awards announced. Individual sponsors will be notified of award. A list of approved projects will also be posted on the MoDOT website. F. PROJECT SELECTION CRITERIA AND EVALUATION MoDOT seeks to prioritize TAP investments in projects that represent the best use of available TAP funds. Project sponsors are encouraged to document project details and benefits using verifiable means; which may include the use of US Census data and maps, published crash data, final research papers, and other published information as applicable. Photographs, maps and charts are good tools to convey information and are required as part of the project application. Page 7 of 10 Evaluation The TAP selection committee will provide project selection recommendations and supporting documentation for projects to be awarded funding in each District. Components of a Quality Application • Project Description o Clarity — Ensure the description of the project is clear and concise. Thoroughly explain the purpose of the proposed project, what will be constructed, and any other details that will help the selection committee understand the intent of the project. o Safety — Highlight the degree to which the proposed project will address any existing safety needs or concerns. o Proximity to Activity Center — Describe the proposed project's location in relation to areas of activity within the community, such as schools, medical or care facilities, shopping districts, etc. o Connectivity — Explain how the proposed project ties into existing sidewalk or trail facilities. • Attachments — Ensure all required or other applicable attachments are included, such as a location map, funding resolution, MPO/RPC letter of support, relevant plans, etc. • Local Match — The minimum local match is 20% of project costs. If possible, increase local match to increase the amount of points on the Application Form. • Cost Estimate — Prepare a detailed estimate with accurate, realistic construction costs. G. TAP PROJECT APPLICATION SUBMITTAL TAP Project Application Submissions to MoDOT Completed TAP application packets must be submitted by email to the respective district representative and be received by 4:00 p.m., CDT on Friday, July 15, 2022. MoDOT reserves the right to deem a TAP application package ineligible for funding if not received by the prescribed deadline. A TAP Application Packet must include the following: 1. Emailed electronic PDF complete application to appropriate MoDOT district representative 4:00 p.m., CDT, on Friday July 15, 2022. 2. Attachments must be labeled in the upper right hand corner and be numbered chronologically, where applicable. A complete application form, with attachments, is required for each TAP project proposal. 3. In the event an LPA is unable to provide an emailed PDF copy of the application; the LPA shall coordinate with the district representative and deliver the completed project application by the prescribed deadline outlined in this guide. Page8of10 H. MoDOT District Coordinators and Contact information Refer to the following MoDOT contact list and map to submit application packets: Northwest District Dave Earls 816-387-2596 David.Earls@modot.mo.gov Northeast District Lori Smith 573-248-2634 Lori.Smith@modot.mo.gov 3602 N Belt Highway Saint Joseph, MO 64506 1711 S Highway 61 Hannibal, MO 63401 Kansas City District Marisela Ward 816-607-2252 Marisela.Ward@modot.mo.gov Central District Joanie Prenger 573-751-7339 Joanie.Prenger@modot.mo.gov 600 NE Colbern Road Lee's Summit, MO 64086 1511 Missouri Blvd. Jefferson City, MO 65102 Southwest District Garrett Evans 417-872-2224 Southeast District Chris Crocker 573-472-9053 Garrett.Evans@modot.mo.gov Christopher.Crocker@modot.mo.gov 3025 E Kearney Street Springfield, MO 65803 105 Industrial Drive Park Hills, MO 63601 St Louis District All TAP projects are managed through EastWest Gateway MPO Statewide Coordinator Laura Ellen 314-275-1542 Laura.Ellen@modot.mo.gov Page 9 of 10 I. Missouri Department of Transportation District Map L\,... ATCHISON 11 NO DAWAY j/'�yy y} ANDREW F.HT{RAY /' "LT o 1 ` �I_Y e rZ DEICAL° WORTH COCi1ANAN CLINTON PLATTE CLAY JACKSON Kansas City JOHNSON CASs PETT HARRISON MERCER GRUNDY LAFAYETTE SULLNAN SALINE HENRY BATES RENTON 'ms's') ST. CLAIR CtORY LHICKO VERNON ADAIR SCOTLAND KI:OX LEWIS (, N Ott -beast MACON RANDOLPH HOWARD COOPER 'LIONREA MORGAN SHELBY COLE L \c/a MILLER CAMDEN CEOAR POLK DALLAS DART" thwest - DADE JASPER NEWTON I.!C DONALD .LAWRENCE BARRY GREENE LACLEDE MISTER CHRISTIAN STONE TANEY WRIGHT MARION PALLS CALLAWAY 0 OSAGE C.> 4 LIARIES v trail PHELPS TEXAS LINCOLN , t l ST. CHARLES WARREN lo+e Gtr. FRANKLIN JEFFERSON $xA!+!a3N Southeast DOUGLAS Page 10 of 10 OREGON STE. GENEYIEYE IRON jsT. ERA CARTER RIPLEY L m SCOTT STODDARD PERRY MADISON W cAPE WAYNE BUTLER DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: Public Works and Planning Committee THROUGH: Sonny Sanders, Planning & Protective Services Director FROM: Dave Helmick, Housing / Property Supervisor DATE: March 24, 2022 RE: Amending Chapter 32, Sec. 230 Litter Below is a general summary of the proposed amendment to clean up code section and include abatement action for when hazardous conditions exist: Section 32-230 Litter A. Each person in the City shall keep the sidewalks, tree wells in sidewalks, gutters, public rest areas and public alleys in front of and adjacent to any building, tenement, room or real property owned, occupied, possessed or managed by him, or under his supervision and control, clean and clear of mud, filth, dirt, debris, trash, litter and other substances, and weeds and grass, and shall also keep any grass median area between the property line and the street in front of or adjacent to any such property mowed and free from filth, debris, trash, litter and weeds, and shall also keep the sidewalks in front of and adjacent to any such property free and clear of any accumulation of snow and ice, which presents a hazard to pedestrians. If any such building abuts directly upon a public street, that portion of such public street so abutting the building shall be kept clean and clear of filth, dirt, debris, trash, litter and other substances. Any City Officer or duly authorized employee shall serve notice on such person, and should the sidewalk controlled by him/her not be cleaned within twenty-four (24) hours of time after receipt of such notice, such person shall be subject to the penalty provisions of this subsection. If the City is unable to locate or notify any responsible person pursuant to this subsection, or if upon notification such person is unable or unwilling to abate the hazardous or unsafe conditions, or if such person agrees to abate the conditions but fails to do so, the City may proceed to abate such conditions. Cost of abatement will be assessed as detailed in Sec. 21-12 of City code. Violation of this subsection is a misdemeanor, and any person convicted thereof shall be fined not less than $50.00, or more than $250.00, or shall be sentenced to a term of confinement of not less than one and not more than 90 days in jail, or shall be both so fined and sentenced. Each day that the condition exists in violation of this subsection constitutes a separate offense. G. Any police officer, property inspector, or any employee of the City whErtrarthr MI unity to issue tickets, shall have authority to enforce the provisions of this section, including the issuance of tickets, citations and summons to appear in court. RESOLUTION SUMMARY RESOLUTION NO: 2022 - SPONSOR: Councilman Fitzwater SUBJECT: Approving Application for CDBG-DR Funds INTRODUCED: June 9, 2022 DEPARTMENT DIRECTOR(S): CITY ADMINISTRATOR: STAFF RECOMMENDATION: Approve ORIGIN OF REQUEST: PPS DEPARTMENT RESPONSIBLE: PPS PERSON RESPONSIBLE: Rachel Senzee 40, Background Information: The State of Missouri's Department of Economic Development (DED) is administering the Community Development Block Grant -Disaster Recovery funds related to FEMA disaster 4451. Statewide analysis of damages sustained from flooding and tornadoes identified Cole, Holt, and St. Charles counties as having the greatest impact. DED's Action Plan identities housing recovery as the most urgent need. The amount of funding obligated to housing recovery within Cole County is $7,059,300. As the lead applicant, the City of Jefferson is required to formally submit a proposal for anticipated use of the funds. Fiscal Information: CDBG-DR funds are 100% federally funded. Resolution Terms: The Resolution would authorize the City to formally apply for Community Development Block Grant -Disaster Recovery funds. RESOLUTION RS2022- Sponsored by: A RESOLUTION OF THE CITY COUNCIL OF THE CRY OF JEFFERSON, MISSOURI TO APPLY FOR COMMUNITY DEVELOPMENT BLOCK GRANT -DISASTER RECOVERY FUNDING WHEREAS, WHEREAS, WHEREAS, WHEREAS, the City of Jefferson has been designated the lead applicant to apply for Community Development Block Grant -Disaster Recovery funding through the State of Missouri Department of Economic Development; and the purpose of the grant is to secure funding for housing programs that assist recovery efforts from the 2019 tornado; and the grant will provide $7,059,300 to the City for the purpose stated above; and receiving said grant would benefit housing recovery efforts in Cole County. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Jefferson, Missouri, supports and authorizes the City Administrator, Steve Crowell, to execute and submit the necessary application to obtain funding for Community Development Block Grant — Disaster Recovery funds. Passed: Approved: Presiding Officer ATTEST: City Clerk Mayor Carrie Tergin APPROVED AS TO FORM: City Counselor DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: Public Works & Planning Committee THROUGH: Sonny Sanders, Planning & Protective Services Director FROM: Rachel Senzee, Neighborhood Services Supervisor DATE: June 7, 2022 RE: Neighborhood Services' Grants Status Report Due to the increased amount of federal funding, Neighborhood Services will maintain a standing agenda item to update Council and the Public. The status report will include current projects and subgrant information, pending application statuses, and upcoming funding opportunities. Informational links will also be provided, when available. The intent of the grant status report is to: 1. Update the Public about funding opportunities 2. Give Council the information necessary to provide their respective constituency 3. Provide information to support budgetary decisions Committee Request: None — information only. For questions or comments, please contact Rachel Senzee at rsenzee@jeffcitymo.org or 573-634-6305. Neighborhood Services Grants Update Public Works & Planning — June 9, 2022 Current Project Status: Economic Development Administration (EDA)-DR MSP Infrastructure $3,099,595 Total Project Cost Current Timeline: • MSP Redevelopment Coalition held first meeting. Purpose of coalition is for the City and State to collaborate throughout the redevelopment process. • Work on the developer's agreement is underway. Anticipated to go before Council in August/September. • Memorandum of Agreement with SHPO/EDA — ASAP o SHPO recommended getting MSP listed on National Register o CMPS has prepared a tentative demolition plan o City staff and the proposed developer are preparing terms of mitigation for the loss of cultural resources o Meeting has been requested with DNR to achieve draft MOA • A formal grant amendment, to reflect updated timelines, will be sent Council once EDA approves • Design: February — December 2022 • Construction —January 2023 —January 2026 EDA CARES — Economic Recovery Plan ^' $30,000 - $70,000 (Through RPC) Current Timeline: • Complete planning document by December 31, 2022 • Working with JCREP and RPC to create a Broadband Infrastructure Plan. A completed plan will incentivize broadband providers to build out broadband infrastructure in Cole County. • A request for proposals was sent out by the Mid -MO Regional Planning Commission for the broadband infrastructure plan. Community Development Block Grant (CDBG) — Entitlement Funds — PY2022 $300,250 Current Timeline: • Spend funds by December 31, 2022 • Projects include: o Down Payment Assistance (met goal) o Emergency Home Repair o Voluntary Demolitions o Adams/Hickory St. Sidewalk project — contributing ^'$313,000 • Impediments for Fair Housing plan is required to be updated every five years. • Staff are currently working on a draft Action Plan for 2023 — total funding available is $290,586 CDBG-CARES (CV) — Childcare Facility Grants - $413,435 Current Timeline: • Funds need to be spent by December 31, 2022 • All funds have been subgranted to 11 childcare facilities for: childcare subsidies, overhead costs, or small construction projects to prepare, prevent, or respond to COVID-19 • $82,687 for admin (staff time and Housing Needs Assessment) • $330,748 in subgrants CDBG-Disaster Recovery (DR) — Housing Recovery Activities $7,059,300 • Staff are currently working on program proposals (now due July 2022) for: o Planning o Housing Counseling o Acquisition/Demo o New Construction — Single Family Homes o Multi -Family Construction — New/Rehabilitation o Down Payment Assistance o Homeowner Rehabilitation o Infrastructure o Housing Incentive for Replacement • Required to meet with County and other community stakeholders within Cole County. Public Meeting is scheduled for June 22 at 5:30 p.m. • Due to DED's new updates, staff are working toward an advance call for proposals for the Multi -Family Construction program • Once proposals are accepted by the State — DED, next steps are: o Develop applications and guidelines for each program o Determine scoring/award process o Host application workshops o Award grants before 2023 construction season (goal, not requirement) Historic Preservation Fund (HPF) HPF Resurvey Historic East - $23,000 Total Project Cost • Consultant, David Taylor, is actively working on the project • Deliverables are due July 2022 HPF Lower Jefferson Survey - $23,000 Total Project Cost • Consultant, David Taylor, is actively working on the project • Deliverables are due July 2022 HPF Historic Context - $50,000 Total Project Cost • Consultant, Owen Eastlake, meeting with Historic Preservation Commission, SHPO, and staff February 8, 2022 • Deliverables are due July 2022 HPF Structural Assessment - $28,000 • Award documents have been received. • Project would consist of structural assessments for: o 413 E Capitol o 419 E Capitol o 429 E Capitol o 114 Jackson o 517 E Capitol Paul Bruhn Revitalization Grant - $675,000 • Application round is open. • Next steps include: o Host application workshop —June 23 at 5:30 p.m. o Award grants before 2023 construction season (goal, not requirement) • Grant must be completed by September 30, 2024 State CDBG-CV Cole County EMS - $2,000,000 • Award accepted at June 6 Council meeting • Building an EMS facility on the corner of Adams and E. McCarty • City is lead applicant • Staff monitor and provide oversite • Administration for City staff - $45,000 State CDBG-CV - $689,760 • Funded, waiting on award documents: Compass Health Planning - $100,000 o Market analysis focused on special needs and vulnerable populations • Funded, award accepted: Transformational Housing - $544,000 o Rehabilitate 101 Jackson into transitional housing o New roof has been put on (separate from grant funding) o Currently facilitating environmental review, including Brownfield, and procurement • Administration - $45,760 (staff time) Pending Applications: Historic Preservation Fund • Design Guidelines - $50,000 o Guide allows for historic preservation, new development, and redevelopment • West Main Phase III Architectural Survey Upcoming Opportunities: RAISE Grants — Due April, 2023 • Funds up to $25 million in infrastructure projects • 20% match, potentially less depending on project • Opportunity to fund identified projects in: o Metropolitan Transportation Plan (pg. 102) Choice Neighborhood Planning Grant — Due July 2022 • Funds up to $500,000 for a two-year neighborhood Transformation Plan • Housing Authority is interested in pursuing • Transformation Plan implementation may be then pursued for up to $50 million Department of Economic Development — American Rescue Plan Act Programs — Open July 2022 (tentative) • Local ARPA funds can be used as match for DED ARPA programs All things Bipartisan Infrastructure Law • Link above includes timelines and local eligibility requirements