HomeMy Public PortalAbout2022-06-09 packetNotice of Meeting & Tentative Agenda
City of Jefferson Public Works & Planning Committee
Thursday, June 9, 2022
7:30 a.m.
John G. Christy Municipal Building, 320 East McCarty Street
Council Chambers Room (Upper Level)
►Note: VIRTUAL and IN -PERSON MEETING
To join virtually:
https://jeffersoncitv.webex.com/jeffersoncitv/j.php?MTID=m6e6906a0f8a858dcb2b4f5 f59 I 32 I ad I
To join virtually call-in available at 1-404-397-1516
Meeting number (access code): 2499 570 5179
Meeting password: 1234
TENTATIVE AGENDA
1.Introductions
2.Approval of the May 12, 2022 Committee meeting minutes
3.New Business
1)Suspending Transit Fares (Jack Deeken)
2)TAP Grant Applications (David Bange)
3)Updates to Chapter 32-230 Litter (David Helmick)
4)Community Development Block Grant - Disaster Recovery (Rachel Senzee)
5)Atchison Court Vacation (Mark Schrieber)
6)Parking Issues (Ron Fitzwater)
7)Bird Scooter's (Ron Fitzwater)
8)Priority Projects for ARPA Funding (Ron Fitzwater)
4.Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues
5.Reports: Neighborhood Service Grant Updates (Rachel Senzee)
6.Adjourn
NOTES
I ndivid uals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under
the Americans with Disabili ties Act. Please allow three business days to process the request.
Please call (573) 634-6 410 with questions regarding agenda items
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
John G. Christy Municipal Building, 320 East McCarty Street
Council Chambers and Virtual
May 12, 2022
Committee Members Present: Attendance
Ron Fitzwater 2 of 2
David Kemna 2 of 2
Mike Lester 2 of 2
F
Mark Schreiber 2 of 2
Scott Spencer 2 of 2
Staff Present:
Matt Morasch, Director of Public Works
Britt Smith, Operation Division Director
David Bange, City Engineer
Don Fontana, Stormwater Engineer
Jon Fitch, Civil Engineer II
Mark Mehmert, Transit Division Director
Sonny Sanders, Director of Planning and Protective Services
Eric Barron, Planning/MPO Manager
Katrina Williams, Planner II
Rachel Senzee, Neighborhood Services Supervisor:;
Katrina Williams, Planner
Matt Kreyling, Building Official
Amy Schroeder, Parks and Recreation
Jessica Rackers, IT
Ryan Moehlman, City Counselor
Steve Crowell; City Administrator
Brenda Wunderlich, Administrative Supervisor
.;:``Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this
time. 'The -following guests attended the meeting: Fred Bethmann, Councilman Derrick Spicer,
Councilman Jack Deeken, Mayor Carrie Tergin, Leann Porrello, Holly Stitt, Luke Holtschneider,
Diane Gillespie. and Jeff Haldiman with News Tribune.
1) Introductionns
Introductions weremade at this time.
2) Approval of the March 10, 2022 and April 18, 2022 Committee meeting minutes
Councilman Kemna moved and Councilman Schreiber seconded to approve the
March 10, 2022 and April 18, 2022 minutes, motion carried.
3) New Business
1. MO Boulevard Roadside Park Agreement with the West Side Businn
Association & Rotary (Britt Smith)
Minutes/Jefferson City Public Works and Planning Committee
May 12, 2022
2
Mr. Smith asked for the committee's concurrence with the proposed Missouri
Boulevard Roadside Park master plan and recommendation for the approval of a
license agreement with the West Side Business Association and the Jefferson City
West Rotary to construct these improvements over time.
Councilman Spencer moved and Councilman Kemna seconded to forward an
agreement to the City Council with recommendation to approve, motion carried.
2. 2022 Street Resurfacing Project Update (Britt Smith)
Mr. Smith explained staff requests the committee's endorsement of the street
surface maintenance program for FY2022.
There was discussion with Committee members and staff regarding current road
conditions, lack of staff, costs, and the asphalt plant being behind schedule this year.
Mr. Morasch stated staff is working with professors and students at Mizzou on a cost
effective way to do a pavement evaluation program.
Councilman Spencer moved and Councilman Kemna seconded to endorse the
list for the Street Surface Maintenance Program, motion carried.
3. 2213 Edgewwod Stormwater Concerns (owner: Rebecca
Bethmann) (David Bange)
Mr. Bange explained"the~:cost estimate for the replacement of the stormwater
system at this location would bes°$48,740. Staff would not recommend the acceptance of
stormwater infrastructure located on private property.
There was discussion among Committee members, staff, and Mr. Bethmann
regarding the financial impact to the City for taking on pipes on private property, having
to amend the City code to accept pipes, doing projects that are not within the City code,
grading issues, and foundation problems. Councilman Spencer requested staff contact
the property owner regarding if flooding occurred from the rain last week.
Chairman Fitzwater requested this item be on the future agenda for continued
discussion.
4. Potential Priorities for ARPA funds (Ron Fitzwater/Matt Morasch)
Mr. Morasch explained the list of priorities were included in the packet.
There was discussion among Committee members and staff regarding the list of
priorities.
5. Downtown Parking Status (Ron Fitzwater/Matt Morasch)
Minutes/Jefferson City Public Works and Planning Committee 3
May 12, 2022
Chairman Fitzwater explained the State will be removing some parking around the
Capitol due to renovations.
There was discussion among Committee members and staff regarding Downtown
parking needs, rehabilitation of the current parking garage, and the possibility of Transit
shuttles.
6. Sales Tax Status (Ron Fitzwater/Matt Morasch)
Mr. Morasch explained the remaining funds in Sales Tax F and Sales Tax G.
There was discussion among Committee members and .staff regarding the upcoming
sales tax uses to include the MSP project, High Street Viaduct, Monroe Street project, and
possibly Wildwood Extension.
7. Adoption of the 2018 edition of the ICC Model Codes (Matt Kreyling)
Mr. Kreyling explained the code changes. He stated this would be an update from the
2015 codes. }"
Councilman Kemna moved and Councilman Lester seconded to refer the codes to the
City Council with recommendation to approve, motion carried.
4) Old Business
8. Committee Discussion of the Ohio Street Bridge Project
Chairman Fitzwater stated due to the cost of replacing,the bridge would not be a good
investment. Committee members agree to leave the bridge as a pedestrian only bridge.
9. Mural Code Amendment (Eric Barron/Amy Schroeder)
Mr. Barron explained the amendments. The amendments have the approval of the Cultural
Arts Commission and the Planning and Zoning Commission.
There was discussion among Committee members and staff regarding the additions of
church, and schools and the limit of 500 feet for murals to be located.
Councilman Spencer moved and Councilman Lester seconded to the amendments to
the code with` the exception of removing churches and schools, and the 500 feet location,
motion carried with`the following votes:
Aye: Kemna,e Schreiber, Spencer
Nay: Fitzwater-Kemna
5) Citizen opportunity to address Council/Staff on Stormwater and Other Public
Works Issues
• 1605 Marion Drive Stormwater Issue — Matt Brenneke
Staff asked the Committee to continue this to the June meeting as Mr. Brenneke was
unable to attend this meeting.
6) Reports: Neighborhood Service Grant Updates (Rachel Senzee)
Minutes/Jefferson City Public Works and Planning Committee 4
May 12, 2022
Ms. Senzee gave an update on the grants. She stated staff is continually looking for
opportunities for use of grant funds. She stated this item will be a continual agenda item to
update the public about funding opportunities, give Council the information to provide their
respective constituency, and provide information to support budgetary decisions.
7) Adjourn
Councilman Kemna moved and Councilman Spencer seconded to adjourn the meeting
at this time, 10:04 a.m., motion carried.
JEFPI?TRAN
® connecting our community
Department of Public Works Memorandum
320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.ieffcitvmo.orq
Date: June 7, 2022
To: Matt Morasch
v�
From: Mark Mehmert, Transit Director ft`s
Subject: Background information on potential suspension of Transit fares
If the Committee were to decide to recommend temporarily suspending fares to the Council, staff
recommends a suspension of fixed route fares only for a maximum of up to six months. If a fare
suspension/change lasts more than six months, FTA considers it a permanent change and a fare equity
analysis must be conducted.
Estimated effect on transit revenues
1) Suspension of fixed route fares only:
a. $6,500/month estimated (approximately $78,000 annually)
2) A potential suspension of Handiwheels fares would result in a much larger forfeiture of revenue
due to the loss of reimbursements from State Agencies for rides provided to eligible clients
a. $21,000/month estimated (approximately $252,000 annually)
Presented in six month terms:
1) Suspension of fixed route fares would forfeit an estimated $39,000 in revenue
2) Suspension of Handiwheels fares would forfeit an estimated $126,000 in revenue
3) Suspension of both would forfeit an estimated $165,000 in revenue
Let me know if you have questions.
Wage
Memorandum
320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573.634.6562 • www.jeffersoncitymo.qov
Date: June 2, 2022
To: Public Works and Planning Committee
From: David Bange P.E., City Engineer )7Pb
Subject: TAP Grant Applications
Staff is presenting the Committee a list of projects that are eligible for TAP (Transportation Alternative
Program) grant funding with the intention of discussing the merits and scoring potential of the projects
and arrive at two or three projects for which applications could be written.
TAP grants fund projects that provide alternative modes of transportation including pedestrian, bicycle,
and other non -motorized uses. Eligible TAP projects activities include the following:
1. Construction of on -road and off -road trail facilities for pedestrians, bicyclists, and other non -
motorized forms of transportation, including sidewalks, bicycle infrastructure, pedestrian and bicycle
signals, traffic calming techniques, lighting, and other safety -related infrastructure, and transportation
projects to achieve ADA compliance;
2. Construction of infrastructure -related projects and systems that will provide safe routes for non-
drivers, including children, older adults, and individuals with disabilities to access daily needs;
3. Conversion and use of abandoned railroad corridors for trails for pedestrians, bicyclists, or other non -
motorized transportation users; and
4. Construction of infrastructure -related projects to improve the ability of students to walk and bicycle to
school, including sidewalk improvements, traffic calming and speed reduction improvements,
pedestrian and bicycle crossing improvements, on -street bicycle facilities, off-street bicycle and
pedestrian facilities, secure bicycle parking facilities, and traffic diversion improvements in the vicinity of
schools.
Within these categories there are areas of emphasis which include project that enhance bicycle and
pedestrian safety, provide access to or between existing community investments in bicycle and
pedestrian facilitates, public transportation, or other mobility options, or propose a direct connection to
important community destinations while reflecting a high degree of collaboration and community
consensus. Submission of projects meeting these emphasis areas are strongly encouraged.
U:\Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING1202216-20221TAP Grant Applications.docx
Memorandum
2
The list of proposed projects can be found in the evaluation matrix below. An upward pointing arrow
indicates that the project aligns well with the category, arrows pointing to the side indicate an average
rank and a downward arrow shows that the project is lacking is some way. In the cost category the
arrows indicate a higher, lower, or mid -range cost relative to the grant minimum and maximum.
Project
Conforms
to
Eligibility
Supports
Emphasis
Area
Public
Involve-
ment
Addresses Availability
Barriers to of Right of
Access Way
Cost
Wears Creek Greenway,
Highway 179 Bypass
T
T
T
T
T
T
Greenway Crosswalk
Improvements, at Southwest
and at Lafayette
T
T
T
T
T
4,
Jackson Street Greenway,
McCarty Street to Capitol Ave.
H
T
H
T
T
H
Moreau Drive Sidewalk, Hough
Park to Ellis
T
T
H
T
H
H
Bolivar Street Greenway,
Missouri Blvd. to W. Main St.
T
T
H
T
H
T
Speed Feedback signs and traffic
calming in areas around schools
T
H
4,
H
T
4,
Gravel Greenway Trail, Katy Spur
to River Bridge
H
T
4,
H
T
H
Lillian Drive Greenway, Duane
Swift to McKay Park
H
4,
4,
H
T
4,
179 Greenway near Runge,
Truman to Country Club
H
J,
H
4,
4,
H
RV/Camper Car hookups in
North Jeff to support Katy Trail
Users
4,
H
H
4,
T
H
The grant requests can range from $100,000 to a maximum of $500,000. The match requirement is
20% with additional consideration given to projects that provide a greater percentage of match.
Of these projects there are two which could be categorized as the sole domain of Public Works,
namely, the Moreau Drive sidewalk and the speed feedback signs/traffic calming. There are others that
intertwine Public Works and Parks as they involve improvements of roadways and trails such as the
Wears Creek Greenway project and the crosswalk improvements at Southwest and at Lafayette, while
the rest fall into what has historically been seen as Parks projects. In the past Public Works and Parks
have worked cooperatively to pursue projects that fit the criteria well so as to have the best chance of
submitting a winning grant application.
A requirement of application is the inclusion of a Project Sponsor Funding Resolution. To fulfill this
requirement and the City's own internal obligations, resolutions in support of the selected projects will
be brought to the Council on July 5t.
If you have any questions or concerns I can be reached at 634-6433.
U:1Public Works1EngineeringldbangelPUBLUC WORKS & PLANNING1202216-20221TAP Grant Applications.docx
TRANSPORTATION ALTERNATIVES PROGRAM
2022 APPLICATION FORM
Additional information can be found in the Transportation Alternatives Program Guide:
https://www.modot.orq/local-public-agency
1. Project Sponsor Name 1.a. UEI
2. Project Sponsor Type
Choose...
3. Project Sponsor Contact Information
Contact Person:
Title:
Mailing Address:
City:
Zip Code:
Daytime Telephone:
Email:
4. Project Name
State: MO
5. Eligible Project Category
Choose...
6. Project Location
County:
Choose...
MoDOT District:
Choose...
Provide Project location map (Label attachment as 'Attachment A - Project Location Map')
Project Route: From/To:
Project Length (feet/miles), if applicable:
7. Will this project impact MoDOT Right of Way?
Yes 0 No
If Yes, provide letter of consent from the MoDOT Area Engineer per Section A.10. of the 2022 TAP Guide.
Submit the application for review to the area engineer by June 30, 2022.
8. Based on 2020 Census data, is the project located in an area with a population of:
❑ 4,999 or fewer ❑ 5,000 to 49,999 n 50,000 to 200,00
9. Project Sponsor has completed MoDOT online LPA training within the past 2 years?
n Yes n No
Name and title of person in Responsible Charge:
10. Does the Project Sponsor have an active or incomplete SRTS, TE or TAP project? (0-5 pts.)
❑ Yes ❑ No
If Yes, provide the Federal Project Number(s):
1 of 6
11. Project Description (0.45 pts.) (Refer to Sec F of the 2022 TAP Guide, Limited to 3500 Characters with spaces)
Items 12 -14 (0-5 pts.)
12. Project Information (Location map showing project limits required) (No more than 10 pages)
Directional Maps, Site Maps, and Photographs.
(Label Attachment as 'Attachment B - Project Information')
13. Official Project Sponsor Funding Resolution (No more than 10 pages)
(Label attachment as 'Attachment C - Certification of Funding and Support)
A Resolution is REQUIRED for application to be considered for award of funding.
14. MPO / RPC Letter of Support (if applicable) (No more than 10 pages)
(Label attachment as 'Attachment D - MPO/RPC Letter of Support')
2 of 6
15. Evidence of Public Involvement and Support (0-5 pts.)
Attach letters of support and other documentary evidence of public interest.
(Label attachments as 'Attachment E - Evidence of Public Involvement and Support')
(No more than 10 pages)
Provide evidence,of public involvement summary, include dates and information about public
meetings and events held to discuss the project. (Limited to 1,640 Characters with spaces)
16. If submitting more than 1 TAP application, please rank the priority of this submittal.
of (Examples: 1 of 1, 2 of 4, 1 of 3)
17. Property Ownership and Acquisition Information (No more than 10 pages)
All proposals must provide documentation of the Sponsor's property rights by title of ownership,
lease, or easement for all property within the project limits.
(Label attachments as 'Attachment F - Property Ownership and Acquisition Information')
Is the property needed for the project already acquired? ❑ Yes 0 No
If No - How will it be acquired? If Yes - When was the property acquired and how?
Was the property acquired in accordance with the Uniform Relocation Assistance and
Real Property Acquisition Act? 0 Yes ❑ No
18. Will this project reconstruct existing infrastructure and/or address existing barriers
to access? Describe below. (0-10 pts.) ❑ Yes 0 No
If your entity has adopted an ADA Transition Plan, include as 'Attachment G - Transition Plan'.
3 of 6
19. Railroad Right of Entry Letter/Agreement (if applicable)
Projects proposing to encroach or cross railroad right of way, must include documentary evidence
from the railroad granting a right of entry or an executed encroachment: agreement.
(Label attachment as 'Attachment H - Railroad Right of Entry Letter/Agreement')
20. Project is implementinga recommendation from an adopted plan? (0-5 pts.)
❑Yes No
If the proposed project will construct facilities for bicycles and/or pedestrians, include documentary
evidence from the City or County stating that the project has been included in the entity's bicycle/
pedestrian plan, or the bicycle/pedestrian component of an adopted local or regional plan.
(Label attachment as 'Attachment l -- Local/Regional Plan')
21. Project Implementation Schedule*
Estimate the amount of time it will take to complete the project from start to finish. Approximate
the time required for each activity. The activities can run concurrently causing the total time to be
different from the total of the activities. Consider time for, but not limited to:
Months
Planning Activities
(Executing contract, hiring consultant, planning, schematic and design, utility relocation, etc.)
Environmental Clearance
(Assessments, possible mitigation for Hazardous Materials, permits, review by other agencies)
ROW Acquisition
(Surveying, appraisals, title transfer, clearance, etc.)
Project Design and Plan Preparation of PS&E Package
(Including PS&E Review by MoDOT District and other agencies.)
Project Construction/Implementation
(Advertising/hiring contractor, demolition, construction,, inspection, etc.)
Other
Projected Time in Months. (<= 23 months)
*Per Reasonable Progress Policy, construction contract must be awarded within 23 months of funding allocation
22. Maintenance and Operations .(0=5 pts)
Identify alt parties responsible for short and long term maintenance and operation.
Will sponsor be able to maintain improvements for a minimum of 25 years? ❑ Yes
Estimate all maintenance and operations costs for the project below. (yearly basis)
No
Maintenance Task
Task Cost
Freq.
Annual Cost
s 0.00
s 0.00
s cum
s mom
s cum
s 0.00
` TOTAL
s o.00
4 of 6
24. Itemized Budget (0-15 pts.) (Label Attachment as 'Attachment J - Itemized Budget')
Example of Itemized Construction Cost Estimate:
Stel
•40. 10
REMOVAL OF LIIPROvEMEN TS
(WEAR BEADING
Ls
t 3aba00
$ 460.00
$ 2500000
$ 19.300:00
MOM
•
2
STA
250
3040 304
608.10. 12
40644
TYPE 5 A EGATE
TRIMMED DDS 1
CONCRETE SIDEWALK. 4
'aX4CRETE
DRI EW A . + t' • ... e
REINFORCED •
(=SAND GU TTER
DROP 9CLET
COLIIINATICI4 GRATE n . LET
ADJUST EXISTING ST GRATE
cottortucuced SUM
01.
sY
sr
t1Y
sy
4.531
4710
2127
1A91
000
S 113.29000
S 14.1 )00
S 111.150.00
S 104 ,31000
$ 30 00
$ 01100
f 7000
$ 14400
$ 2100
i 150000
S &000 00
6034111SA
6584 1068
10,40. 51-
$14.$9.02A
81441028
61449. 020
1184003
116.1025
s1e•1oi0
1481000
TYPE In MI EABLE BARRICADE
51.01OLIZA TION
PREFORM ED t1 PLASTIC PAVMENT MARKING. 24 IN MOTE
PREFORMED
PREFORMED THERMOPLASTIC PAST WIJOUNG. 12 IN MOTE YIELD LONE TRIANGLES
SEEDING 8 MULCH
COG
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SWIN T Stmt 00ENAIANISta
1F
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s4
1189
2
6
114
40
0
s 50000
$ 1300
S SO
$ 17500
$ 23.841.013
$ 2500
$ 240.00
ES 00
$ 1230000
11,16000
S 43,44100
S 350000
S 1000000
S 3.000 .00
1,1r000
S 100000
1 1400.00
9 23841&1
020.00.16
0200024
tad
4 00000
s2oa0A2
SWIM
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Ac
20
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S 4.00000
t) 1,62500
S 2,30000
5 1,10000
$ 1A4000
0-20
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90f404A
S#
10
18
$ 11000
4060
Base Bid
Toted Esemate
$ 425„169!6
L
5 of 6
25. Project Budget Summary (0, 3 or 5 pts.)
List all project costs to be incurred by the applying entity on page 5 for a complete
itemized cost estimate.
Preliminary Engineering/Design (if requesting reimbursement) 1 .
Right of Way costs (if requesting reimbursement) 2 .
Itemized Construction Cost Estimate: (from Attachment K) 3 _
Construction Engineering/Inspection (if requesting reimbursement) 4 .
Subtotal of Costs (Line 1 - Line 4): 5 .(
Other eligible costs
(provide attachment with detailed explanation)
Total Project Cost:
6
$ 0.00
$ 0.00
Local Match:
o% of Total Project Cost (Line 7)
Federal Funds Requested:
100%
of Line 7
8
$ 0.00
S 0.00
The minimum amount of local cash match required is 20%, Sponsors are not limited in their
maximum local match. If a larger local match is provided, please adjust the percentages
accordingly. 20-24% local match earns 0 pts., 25-35% match earns 3 pts., >35% match earns
5 pts.)
26. Project Commitment
By submitting an application, the applying entity commits that if this project is selected for funding,
a construction contract will be awarded within 23 months of project funding allocation.
The construction plans for this project are currently:
Complete
% Complete
Not Started
Completed TAP application packets must be submitted by email to the respective District
representative and be received by 4:00 p.m. on July 15, 2022. MoDOT reserves the right to
deem a TAP application package ineligible for funding if not received by the prescribed
deadline. In the event an LPA is unable to provide an emailed PDF copy of the application;
the LPA shall coordinate with the district representative and deliver the completed project
application by prescribed deadline.
FINAL SUBMISSION DUE DATE FOR ALL DOCUMENTATION
July 15, 2022 by 4:00pm CDT
6 of 6
2022
TRANSPORTATION
ALTERNATIVES
PROGRAM GUIDE
MISSOURI DEPARTMENT OF TRANSPORTATION
Our mission is to provide a world -class transportation system that is safe, innovative, reliable
and dedicated to a prosperous Missouri.
TABLE OF CONTENTS
A. Program Overview Page 3
B. Eligible TAP Project Activities Page 5
C. Project Emphasis Areas Page 6
D. Eligible TAP Project Sponsors Page 6
E. TAP Program Timeline and Submission Requirments Page 7
F. Project Selection Criteria and Evaluation Page 7
G. TAP Project Application Submittal Page 8
H. MoDOT District Coordinators Page 9
1. MoDOT District Map Page 10
Page 2 of 10
A. PROGRAM OVERVIEW
The Transportation Alternatives Set -Aside was authorized under Section 1122 of the Moving Ahead for
Progress in the 2151 Century Act (MAP -21) and is reauthorized under the Bipartisan Infrastructure Law (BIL).
Each state develops rules to administer their program according its priorities.
The federally funded Transportation Alternatives Program (TAP) provides opportunities to expand
transportation choices and enhance the transportation experience through categories of activities related to
the surface transportation system. The TAP focuses on non-traditional transportation projects.
TAP projects must relate to the surface transportation systems and be eligible under one or more of the four
eligible TAP Project Activities outlined in Section B of this guide. This call for projects is limited to eligible
project sponsors and projects from non -urban areas with populations of 4,999 or less, urban areas with
populations of 5,000 to 49,999, and urbanized ares with populations of 50,000 to 200,000 that are outside
2020 U.S. Census Urbanized Area boundaries with populations over 200,000. Large urbanized area
boundaries are also known as Transportation Management Areas (TMA). TMA receive a separate allocation
of TAP funding that is administered by the Metropolitan Planning Organization (MPO).
An estimated $30 million is anticipated to be available to fund authorized TAP projects in this call for projects.
MoDOT District (non-TMA)
Federal Fiscal Year 2022
Federal Fiscal Year 2023
Northwest
$1,499,632
$1,499,632
Northeast
$1,675,953
$1,675,953
Kansas City
$995,694
$995,694
Central
$3,771,115
$3,771,115
Southwest
$3,603,244
$3,603,244
Southeast
$3,112,423
$3,112,423
TOTAL
$14,658,061
$14,658,061
Note: In Missouri, TAP funds for the Recreational Trails Program are administered by the Missouri
Department of Natural Resources.
The TAP application package must present persuasive evidence of support for the proposed project from the
communities in which it would be implemented and include a commitment to provide a local funding match
of at least 20% of the allowable project costs.
The following list identifies the most basic facts in conjunction with the rules for Missouri's call for TAP
projects. This list is not all inclusive. Interested project sponsors must review all sections of this guide and
applicable rules found in the Engineering Policy Guide (EPG). MoDOT District staff is available to discuss TAP
program information and the project application process.
1. TAP projects shall be selected through a competitive process administered by the MoDOT Districts.
2. Project Funding Agreements, and reimbursement of eligible costs.
a. Federal TAP funds are provided through the Federal Highway Administration (FHWA).
Projects undertaken with TAP funds are eligible for reimbursement of up to 80% of the
allowable costs. Compensation for expenditures will be authorized on a cost
Page 3 of 10
reimbursement basis. The project must have a fully executed Program Agreement between
the project sponsor and the Missouri Highways and Transportation Commission (MHTC).
Expenditures incurred prior to receiving a project award and formal notice to proceed will
not be eligible for reimbursement.
b. Acquisition of property for a TAP project must be in accordance with all applicable federal
and state statutes and regulations, including the Uniform Relocation Act, even when the
cost is not reimbursable through the program.
c. The federal funding amount authorized for a TAP project is fixed; no additional funds will
be authorized after award. The project sponsor shall be responsible for any and all cost
overruns above the federal funding amount authorized by MoDOT.
3. Reasonable Progress
a. All TAP project sponsors must execute a Program Agreement with the MHTC and comply
with all federal and state procedures and requirements applicable to development of
federal -aid transportation projects. The Agreement must be executed by the project
sponsor within three months from the date of selection or risk loss of federal funding.
b. In accordance with EPG 136.3.7 Reasonable Progress Policy, TAP projects must advance to
construction within 23 months from the date of selection or risk loss of federal funding.
c. In accordance with EPG 136.8.8.1 and to ensure LPA projects continue to make reasonable
progress, the LPA is expected to initiate condemnation proceedings as outlined in the Right
of Way Acquisition Schedule. Should the LPA choose not to initiate condemnation
proceedings, the LPA will be expected to cancel the project and reimburse MoDOT for all
previous expenses.
d. Project sponsors may not be eligible for TAP funds if the reasonable progress policy has not
been met on previous TAP, Safe Routes to School (SRTS), Transportation Enhancements (TE)
or other local program awards administered by MoDOT.
4. Local Match
a. The local funding match is a minimum 20% of the eligible costs of the project.
b. Funds from other federal programs may be used as a local funding match only when
specifically authorized by federal law or regulation. A list of eligible federal match is found
in EPG 136.3.11.
c. Private cash donations may be acceptable if authorized by law.
5. Whether proposed as an independent project or as an element of a larger transportation project,
the project must be limited to a logical unit of work and be constructible as an independent project.
6. All applicants are required by law to comply with the Americans with Disabilities Act (ADA) of 1990
and Title VI of the Civil Rights Act of 1964.
7. The funded activity must be maintained and provide public access for at least 25 years and be
accessible to the general public.
8. Federal guidance states projects must be principally for transportation rather than purely
recreational and must have logical endpoints. (For example, if a project proposes a looped trail
system within a city park, this would be considered recreational and would not be considered TAP
eligible.)
9. Projects must meet federal and state requirements to be considered eligible for construction. If
any of the individual components of a project are not eligible for federal reimbursement, the
Page 4 of 10
project sponsor will need to demonstrate a willingness and ability to pay ineligible costs or
demonstrate the TAP project is constructible as an independent project without the ineligible
items.
10. Projects that include state right-of-way or have a direct effect on an existing state maintained
roadway must have a letter from a MoDOT Area Engineer for the respective area offering
consent for the proposed project. The application must be submitted to the area engineer for
review by June 30, 2022. Visit MoDOT's website at www.modot.orq/areaen_gineers for an
interactive map to determine the appropriate Area Engineer contact.
11. A project sponsor may submit more than one TAP project application. The project sponsor will be
required to prioritize projects as part of their Application Form.
12. A project must seek a minimum of $100,000 of federal reimbursement. The maximum federal
reimbursement is $500,000 per project.
13. Incidental costs should be kept to a minimum. For example, in order to implement a bicycle and
pedestrian project, it may be necessary to relocate a water line, replace a street light and resurface
a crosswalk during construction. These items of work would be considered incidental activities.
The total amount necessary for incidental costs may not exceed 30% of the project's total itemized
construction budget. Careful consideration should be made before adding excessive incidental
cost(s) to a TAP project application, as these costs may result in a lesser evaluation of the project.
B. ELIGIBLE TAP PROJECT ACTIVITIES
1. Construction of on -road and off -road trail facilities for pedestrians, bicyclists, and other non -
motorized forms of transportation, including sidewalks, bicycle infrastructure, pedestrian and bicycle
signals, traffic calming techniques, lighting, and other safety -related infrastructure, and
transportation projects to achieve compliance with the Americans with Disabilities Act of 1990;
2. Construction of infrastructure -related projects and systems that will provide safe routes for non-
drivers, including children, older adults, and individuals with disabilities to access daily needs;
3. Conversion and use of abandoned railroad corridors for trails for pedestrians, bicyclists, or other non -
motorized transportation users; and
4. Construction of infrastructure -related projects to improve the ability of students to walk and bicycle
to school, including sidewalk improvements, traffic calming and speed reduction improvements,
pedestrian and bicycle crossing improvements, on -street bicycle facilities, off-street bicycle and
pedestrian facilities, secure bicycle parking facilities, and traffic diversion improvements in the vicinity
of schools.
Page 5 of 10
C. PROJECT EMPHASIS AREAS
Within eligible project categories, MoDOT is particularly interested in those projects that reflect a high degree
of collaboration and community consensus while directly contributing to MoDOT's safety and connectivity
goals. Projects that enhance bicycle and pedestrian safety, provide access to or between existing community
investments in bicycle and pedestrian facilities, public transportation, or other mobility options, propose a
direct connection to important community destinations (such as schools, employment, shopping and
recreational areas), are strongly encouraged.
D. ELIGIBLE TAP PROJECT SPONSORS
An eligible entity to receive TAP funds is discussed in EPG 136.1.2.2. Federal funds are provided to local public
agencies for public transportation improvements. Project sponsors must be a city, county or transportation
related government agency to be eligible to administer a federal -aid transportation project. All other entities
including, but not limited to, school districts and not -for-profit agencies must partner with a city or county to
apply for and administer a federal -aid transportation project. Nonprofits are not eligible as direct recipients
of TAP funds.
• Local Public Agencies include any unit of local government below a State government agency, except
for a Metropolitan Planning Organization. Examples include city, town, township, village, borough,
parish, or county agencies.
• Transit agencies
• Tribal Governments
Local Public Agencies must successfully complete the LPA on-line training course prior to application
submission. Visit MoDOT's website at www.modot.orq for instructions on how to register for and complete
the LPA Basic Training course. TAP recipients shall enter into a program agreement with the MHTC and follow
all guidelines found in the EPG.
State agencies and MPOs are not eligible entities as defined under 23 U.S.C. 133(h)(4)(B) and therefore are
not eligible project sponsors for TAP funds.
The project sponsor must exercise jurisdiction over the geographic area in which that project is located, be
willing to enter into a local agreement with the MHTC, and commit to the project's development,
implementation, construction, maintenance, management, and financing.
Page 6 of 10
E. TAP PROGRAM CALL TIMELINE & SUBMISSION REQUIREMENTS
Announcement
MoDOT's call for 2022 TAP projects begins on Wednesday, May 11, 2022. Downloadable information,
including the 2022 TAP Program Guide and 2022 TAP Application Form, are available on MoDOT's website
at: www.modot.orq.
Application Submission to MoDOT
Project applications must be submitted in the prescribed Application Form and be received by MoDOT no
later than 4:00 p.m., CDT, on Friday, July 15, 2022. The application package must include an official
resolution from the project sponsor, signed before the governing body by an appropriate representative,
stating the local entity's willingness to commit to the project's development, implementation,
construction, maintenance, management, and financing.
Eligibility Determination, Evaluation and Selection Process
MoDOT will review TAP project applications for eligibility. MoDOT will review each application package to
ensure all of the requested information and documentation has been included. An application package that
fails to include any of the items specified in this guide and the TAP 2022 Application Form will be considered
incomplete and will not be considered for funding. MoDOT District selection committees will assess and score
eligible projects through a competitive process. MoDOT will notify TAP Project sponsors regarding project
selection by September 30, 2022.
Important Dates:
• May 11, 2022
MoDOT's Transportation Alternatives (TAP) Set -Aside Call for Projects is published. The TAP 2022
Program Guide and 2022 TAP Application Form are available for download from MoDOT's website at:
www.modot.orq
• June 30, 2022
Deadline for TAP 2022 project on MoDOT right of way to be submitted for area engineer review.
• July 15, 2022 (4:00 p.m. CDT)
Submission deadline for TAP 2022 project application(s). A TAP project Application Form must be
received by the MoDOT District Office where the project is located on or before Friday, July 15, 2022.
• July 16 -September 16, 2022
TAP project evaluation (project ineligibility letters mailed, if necessary)
• September 30, 2022
Project awards announced. Individual sponsors will be notified of award. A list of approved projects
will also be posted on the MoDOT website.
F. PROJECT SELECTION CRITERIA AND EVALUATION
MoDOT seeks to prioritize TAP investments in projects that represent the best use of available TAP funds.
Project sponsors are encouraged to document project details and benefits using verifiable means; which may
include the use of US Census data and maps, published crash data, final research papers, and other published
information as applicable. Photographs, maps and charts are good tools to convey information and are
required as part of the project application.
Page 7 of 10
Evaluation
The TAP selection committee will provide project selection recommendations and supporting documentation
for projects to be awarded funding in each District.
Components of a Quality Application
• Project Description
o Clarity — Ensure the description of the project is clear and concise. Thoroughly explain the
purpose of the proposed project, what will be constructed, and any other details that will
help the selection committee understand the intent of the project.
o Safety — Highlight the degree to which the proposed project will address any existing safety
needs or concerns.
o Proximity to Activity Center — Describe the proposed project's location in relation to areas of
activity within the community, such as schools, medical or care facilities, shopping districts,
etc.
o Connectivity — Explain how the proposed project ties into existing sidewalk or trail facilities.
• Attachments — Ensure all required or other applicable attachments are included, such as a location
map, funding resolution, MPO/RPC letter of support, relevant plans, etc.
• Local Match — The minimum local match is 20% of project costs. If possible, increase local match to
increase the amount of points on the Application Form.
• Cost Estimate — Prepare a detailed estimate with accurate, realistic construction costs.
G. TAP PROJECT APPLICATION SUBMITTAL
TAP Project Application Submissions to MoDOT
Completed TAP application packets must be submitted by email to the respective district representative and
be received by 4:00 p.m., CDT on Friday, July 15, 2022. MoDOT reserves the right to deem a TAP application
package ineligible for funding if not received by the prescribed deadline.
A TAP Application Packet must include the following:
1. Emailed electronic PDF complete application to appropriate MoDOT district representative 4:00 p.m.,
CDT, on Friday July 15, 2022.
2. Attachments must be labeled in the upper right hand corner and be numbered chronologically, where
applicable. A complete application form, with attachments, is required for each TAP project proposal.
3. In the event an LPA is unable to provide an emailed PDF copy of the application; the LPA shall
coordinate with the district representative and deliver the completed project application by the
prescribed deadline outlined in this guide.
Page8of10
H. MoDOT District Coordinators and Contact information
Refer to the following MoDOT contact list and map to submit application packets:
Northwest District
Dave Earls 816-387-2596
David.Earls@modot.mo.gov
Northeast District
Lori Smith 573-248-2634
Lori.Smith@modot.mo.gov
3602 N Belt Highway
Saint Joseph, MO 64506
1711 S Highway 61
Hannibal, MO 63401
Kansas City District
Marisela Ward 816-607-2252
Marisela.Ward@modot.mo.gov
Central District
Joanie Prenger 573-751-7339
Joanie.Prenger@modot.mo.gov
600 NE Colbern Road
Lee's Summit, MO 64086
1511 Missouri Blvd.
Jefferson City, MO 65102
Southwest District
Garrett Evans 417-872-2224
Southeast District
Chris Crocker 573-472-9053
Garrett.Evans@modot.mo.gov
Christopher.Crocker@modot.mo.gov
3025 E Kearney Street
Springfield, MO 65803
105 Industrial Drive
Park Hills, MO 63601
St Louis District
All TAP projects are managed through
EastWest Gateway MPO
Statewide Coordinator
Laura Ellen 314-275-1542
Laura.Ellen@modot.mo.gov
Page 9 of 10
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DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO: Public Works and Planning Committee
THROUGH: Sonny Sanders, Planning & Protective Services Director
FROM: Dave Helmick, Housing / Property Supervisor
DATE: March 24, 2022
RE: Amending Chapter 32, Sec. 230 Litter
Below is a general summary of the proposed amendment to clean up code section and
include abatement action for when hazardous conditions exist:
Section 32-230 Litter
A. Each person in the City shall keep the sidewalks, tree wells in sidewalks, gutters,
public rest areas and public alleys in front of and adjacent to any building,
tenement, room or real property owned, occupied, possessed or managed by him, or
under his supervision and control, clean and clear of mud, filth, dirt, debris, trash,
litter and other substances, and weeds and grass, and shall also keep any grass
median area between the property line and the street in front of or adjacent to any
such property mowed and free from filth, debris, trash, litter and weeds, and shall
also keep the sidewalks in front of and adjacent to any such property free and clear
of any accumulation of snow and ice, which presents a hazard to pedestrians. If any
such building abuts directly upon a public street, that portion of such public street
so abutting the building shall be kept clean and clear of filth, dirt, debris, trash,
litter and other substances. Any City Officer or duly authorized employee shall
serve notice on such person, and should the sidewalk controlled by him/her not be
cleaned within twenty-four (24) hours of time after receipt of such notice, such
person shall be subject to the penalty provisions of this subsection. If the City is
unable to locate or notify any responsible person pursuant to this subsection, or if
upon notification such person is unable or unwilling to abate the hazardous or
unsafe conditions, or if such person agrees to abate the conditions but fails to do so,
the City may proceed to abate such conditions. Cost of abatement will be assessed as
detailed in Sec. 21-12 of City code. Violation of this subsection is a misdemeanor,
and any person convicted thereof shall be fined not less than $50.00, or more than
$250.00, or shall be sentenced to a term of confinement of not less than one and not
more than 90 days in jail, or shall be both so fined and sentenced. Each day that the
condition exists in violation of this subsection constitutes a separate offense.
G. Any police officer, property inspector, or any employee of the City whErtrarthr
MI unity to issue tickets, shall have authority to enforce the provisions of this
section, including the issuance of tickets, citations and summons to appear in court.
RESOLUTION SUMMARY
RESOLUTION NO: 2022 -
SPONSOR: Councilman Fitzwater
SUBJECT: Approving Application for CDBG-DR Funds
INTRODUCED: June 9, 2022
DEPARTMENT DIRECTOR(S):
CITY ADMINISTRATOR:
STAFF RECOMMENDATION: Approve
ORIGIN OF REQUEST: PPS
DEPARTMENT RESPONSIBLE: PPS
PERSON RESPONSIBLE: Rachel Senzee
40,
Background Information: The State of Missouri's Department of Economic Development
(DED) is administering the Community Development Block Grant -Disaster Recovery funds
related to FEMA disaster 4451. Statewide analysis of damages sustained from flooding and
tornadoes identified Cole, Holt, and St. Charles counties as having the greatest impact. DED's
Action Plan identities housing recovery as the most urgent need.
The amount of funding obligated to housing recovery within Cole County is $7,059,300. As the
lead applicant, the City of Jefferson is required to formally submit a proposal for anticipated use
of the funds.
Fiscal Information: CDBG-DR funds are 100% federally funded.
Resolution Terms: The Resolution would authorize the City to formally apply for Community
Development Block Grant -Disaster Recovery funds.
RESOLUTION
RS2022-
Sponsored by:
A RESOLUTION OF THE CITY COUNCIL OF THE CRY OF JEFFERSON, MISSOURI
TO APPLY FOR COMMUNITY DEVELOPMENT BLOCK GRANT -DISASTER RECOVERY
FUNDING
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
the City of Jefferson has been designated the lead applicant to apply for
Community Development Block Grant -Disaster Recovery funding through the
State of Missouri Department of Economic Development; and
the purpose of the grant is to secure funding for housing programs that assist
recovery efforts from the 2019 tornado; and
the grant will provide $7,059,300 to the City for the purpose stated above; and
receiving said grant would benefit housing recovery efforts in Cole County.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Jefferson, Missouri,
supports and authorizes the City Administrator, Steve Crowell, to execute and submit the
necessary application to obtain funding for Community Development Block Grant —
Disaster Recovery funds.
Passed: Approved:
Presiding Officer
ATTEST:
City Clerk
Mayor Carrie Tergin
APPROVED AS TO FORM:
City Counselor
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO: Public Works & Planning Committee
THROUGH: Sonny Sanders, Planning & Protective Services Director
FROM: Rachel Senzee, Neighborhood Services Supervisor
DATE: June 7, 2022
RE: Neighborhood Services' Grants Status Report
Due to the increased amount of federal funding, Neighborhood Services will maintain a
standing agenda item to update Council and the Public. The status report will include
current projects and subgrant information, pending application statuses, and upcoming
funding opportunities. Informational links will also be provided, when available.
The intent of the grant status report is to:
1. Update the Public about funding opportunities
2. Give Council the information necessary to provide their respective constituency
3. Provide information to support budgetary decisions
Committee Request: None — information only.
For questions or comments, please contact Rachel Senzee at rsenzee@jeffcitymo.org
or 573-634-6305.
Neighborhood Services Grants Update
Public Works & Planning — June 9, 2022
Current Project Status:
Economic Development Administration (EDA)-DR MSP Infrastructure
$3,099,595 Total Project Cost
Current Timeline:
• MSP Redevelopment Coalition held first meeting. Purpose of coalition is for the City and
State to collaborate throughout the redevelopment process.
• Work on the developer's agreement is underway. Anticipated to go before Council in
August/September.
• Memorandum of Agreement with SHPO/EDA — ASAP
o SHPO recommended getting MSP listed on National Register
o CMPS has prepared a tentative demolition plan
o City staff and the proposed developer are preparing terms of mitigation for the
loss of cultural resources
o Meeting has been requested with DNR to achieve draft MOA
• A formal grant amendment, to reflect updated timelines, will be sent Council once EDA
approves
• Design: February — December 2022
• Construction —January 2023 —January 2026
EDA CARES — Economic Recovery Plan ^' $30,000 - $70,000 (Through RPC)
Current Timeline:
• Complete planning document by December 31, 2022
• Working with JCREP and RPC to create a Broadband Infrastructure Plan. A completed
plan will incentivize broadband providers to build out broadband infrastructure in Cole
County.
• A request for proposals was sent out by the Mid -MO Regional Planning Commission for
the broadband infrastructure plan.
Community Development Block Grant (CDBG) — Entitlement Funds — PY2022 $300,250
Current Timeline:
• Spend funds by December 31, 2022
• Projects include:
o Down Payment Assistance (met goal)
o Emergency Home Repair
o Voluntary Demolitions
o Adams/Hickory St. Sidewalk project — contributing ^'$313,000
• Impediments for Fair Housing plan is required to be updated every five years.
• Staff are currently working on a draft Action Plan for 2023 — total funding available is
$290,586
CDBG-CARES (CV) — Childcare Facility Grants - $413,435
Current Timeline:
• Funds need to be spent by December 31, 2022
• All funds have been subgranted to 11 childcare facilities for: childcare subsidies,
overhead costs, or small construction projects to prepare, prevent, or respond to
COVID-19
• $82,687 for admin (staff time and Housing Needs Assessment)
• $330,748 in subgrants
CDBG-Disaster Recovery (DR) — Housing Recovery Activities $7,059,300
• Staff are currently working on program proposals (now due July 2022) for:
o Planning
o Housing Counseling
o Acquisition/Demo
o New Construction — Single Family Homes
o Multi -Family Construction — New/Rehabilitation
o Down Payment Assistance
o Homeowner Rehabilitation
o Infrastructure
o Housing Incentive for Replacement
• Required to meet with County and other community stakeholders within Cole County.
Public Meeting is scheduled for June 22 at 5:30 p.m.
• Due to DED's new updates, staff are working toward an advance call for proposals for
the Multi -Family Construction program
• Once proposals are accepted by the State — DED, next steps are:
o Develop applications and guidelines for each program
o Determine scoring/award process
o Host application workshops
o Award grants before 2023 construction season (goal, not requirement)
Historic Preservation Fund (HPF)
HPF Resurvey Historic East - $23,000 Total Project Cost
• Consultant, David Taylor, is actively working on the project
• Deliverables are due July 2022
HPF Lower Jefferson Survey - $23,000 Total Project Cost
• Consultant, David Taylor, is actively working on the project
• Deliverables are due July 2022
HPF Historic Context - $50,000 Total Project Cost
• Consultant, Owen Eastlake, meeting with Historic Preservation Commission,
SHPO, and staff February 8, 2022
• Deliverables are due July 2022
HPF Structural Assessment - $28,000
• Award documents have been received.
• Project would consist of structural assessments for:
o 413 E Capitol
o 419 E Capitol
o 429 E Capitol
o 114 Jackson
o 517 E Capitol
Paul Bruhn Revitalization Grant - $675,000
• Application round is open.
• Next steps include:
o Host application workshop —June 23 at 5:30 p.m.
o Award grants before 2023 construction season (goal, not requirement)
• Grant must be completed by September 30, 2024
State CDBG-CV Cole County EMS - $2,000,000
• Award accepted at June 6 Council meeting
• Building an EMS facility on the corner of Adams and E. McCarty
• City is lead applicant
• Staff monitor and provide oversite
• Administration for City staff - $45,000
State CDBG-CV - $689,760
• Funded, waiting on award documents: Compass Health Planning - $100,000
o Market analysis focused on special needs and vulnerable populations
• Funded, award accepted: Transformational Housing - $544,000
o Rehabilitate 101 Jackson into transitional housing
o New roof has been put on (separate from grant funding)
o Currently facilitating environmental review, including Brownfield, and
procurement
• Administration - $45,760 (staff time)
Pending Applications:
Historic Preservation Fund
• Design Guidelines - $50,000
o Guide allows for historic preservation, new development, and redevelopment
• West Main Phase III Architectural Survey
Upcoming Opportunities:
RAISE Grants — Due April, 2023
• Funds up to $25 million in infrastructure projects
• 20% match, potentially less depending on project
• Opportunity to fund identified projects in:
o Metropolitan Transportation Plan (pg. 102)
Choice Neighborhood Planning Grant — Due July 2022
• Funds up to $500,000 for a two-year neighborhood Transformation Plan
• Housing Authority is interested in pursuing
• Transformation Plan implementation may be then pursued for up to $50 million
Department of Economic Development — American Rescue Plan Act Programs — Open July
2022 (tentative)
• Local ARPA funds can be used as match for DED ARPA programs
All things Bipartisan Infrastructure Law
• Link above includes timelines and local eligibility requirements