HomeMy Public PortalAbout2021-06-08 minutesMEETING MINUTES
JEFFERSON CITY BOARD OF ADJUSTMENT
June 8, 2021
BOARD MEMBERS PRESENT ATTENDANCE RECORD
Andrew Hake, Chairman 4 of 4
Jim Crabtree, Vice Chairman 4 of 4
Brad Schaefer 1 of 4
Jamie Seaver 2 of 4
Katy Lacy 3 of 4
Roy Michael, Alternate 4 of 4
Adam Cartwright, Alternate 4 of 4
Sharon Keating, Alternate 4 of 4
BOARD MEMBERS ABSENT
COUNCIL LIAISON PRESENT
Erin Wiseman
STAFF PRESENT
Sonny Sanders, Director of Planning & Protective Services
Eric Barron, Planning Manager
Katrina Williams, Planner
Dustin Birch, Associate City Attorney
Don Fontana, Stormwater Engineer
Ali Lewis, Planning Intern
1. Call to Order and Introduction of Members, Ex-Officio Members and Staff
Chairman Hake called the meeting to order at 7:31 a.m. and introduced Board members and
asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The
following members were designated to vote: Hake, Crabtree, Schaefer, Seaver and Lacy. Those
wishing to speak to the Board were sworn in.
2. Procedures Explained
Chairman Hake explained the procedures of the meeting. Mr. Barron entered the following
documents as exhibits for all items under consideration at the meeting:
1. The City Code of the City of Jefferson, as amended
2. The Comprehensive Plan and Land Use Map
3. Copies of applications under consideration
4. A list of Property owners to whom notice of the hearing was sent
5. The affidavits of publication of notice of the public hearing
6. Copies of drawings and plans under consideration
7. Letters and memoranda from City staff
8. Staff reports and minutes of proceedings
9. Materials submitted by the public or the applicant
10. Rules of Procedure for the Board of Adjustment
3. Adoption of Agenda
Mr. Crabtree moved and Mr. Seaver seconded to adopt the agenda as printed. The motion
passed 5-0 with the following votes:
Aye: Hake, Crabtree, Schaefer, Seaver and Lacy
Nay: None.
4. Approval of Minutes from the Regular Meeting of the April 13, 2021 Meeting
Mr. Seaver moved and Mr. Crabtree seconded to approve the minutes as printed. The motion
passed 5-0 with the following votes:
Aye: Hake, Crabtree, Schaefer, Seaver and Lacy
Nay: None.
Minutes/Jefferson City Board of Adjustment Page 2
June 8, 2021
5. Communications Received
No Communication was received.
6. New Business – Public Hearing
Case No. B21003 – 115 West Dunklin Street; Variance from Street Frontage. Request filed
by Arthouse Properties, LLC., property owner, for a variance from the requirement that all lots
have street frontage. The purpose of the request is to divide th e property in two and create a lot
with frontage only on the alley. The property is located 220 feet East of the intersection of
Washington Street and West Dunklin Street and is described as part of Inlots 906 and 907, City of
Jefferson, Cole County, Missouri (Central Missouri Professional Services, Consultant).
Mr. Barron explained the property consists of a street front office space with a vacant building (an
“alley house”) located at the rear of the property. The property owner would like to divide the
property in two, creating a lot with frontage only on the alley. The purpose of the division of the
property is to sell off the front building and retain ownership of the rear alley house (and renovate
it). Zoning Code regulations require all lots and par cels to have frontage upon a dedicated public
street (an alley is not considered a street). In order to pursue the separation of the two properties,
the owner has applied for a variance from the street frontage requirement and submitted an
administrative parcel division that would divide the property into two tracts.
Mr. Paul Sampson- 2500 East McCarty, with Central Missouri Professional Services, presented
the case. He stated the are requesting a variance for the requirement of the street frontage for the
rear property since alleys are not classified as public streets. This would allow for the owners to
be able to sell one of the properties.
Mr. Michael Martin – 206 South Linwood, Columbia MO 65202, is the owner of the property and
stated that they are two separate building and both serve two purposes and they own sperate
utilities.
Mr. Barron stated the street front building functions as an office space and the separate structure
located at the rear of the property is currently vacant. Electric and sanitar y sewer access is
available along both Dunklin Street and the alley. The separation between the two existing
structures is by 45 feet of grassed yard area.
Mr. Crabtree moved and Mr. Schaefer seconded to approve the requested variance from the
street frontage requirement to permit the property to be divided with one lot fronting on an alley.
The motion passed 5-0 with the following votes:
Aye: Hake, Crabtree, Schaefer, Seaver and Lacy
Nay: None.
Case No. B21004 – 533 Aviation Drive; Variance from Floodplain Regulations. Request filed
by Jefferson City Flying Service, lessee of property owned by the City of Jefferson, for a variance
to floodplain regulations. The purpose of the request is to permit construction of a 100 -foot x 100-
foot Airplane Hangar as a wet-floodproofed structure. The property is described as part of Section
16, Township 44 North, Range 11 West, Jefferson City, Callaway County, Missouri.
Mr. Barron explained the proposal is for a variance to floodplain regulations would permit wet
floodproofing by allowing the use of engineered flood vents that allow for the automatic entry and
exit of floodwater to be incorporated into the construction of a 100 -foot by 100-foot airplane
hangar, similar to other existing hangars at the Jefferson Ci ty Memorial Airport. The Flood Code
allows wet floodproofing of accessory structures up to 400 square feet. The proposed hangar
exceeds the allowable square footage, and the building would not be considered an accessory
structure, which is why a variance is requested.
Minutes/Jefferson City Board of Adjustment Page 3
June 8, 2021
Mr. Fontana stated that the flood code allows for flood wet proofing. The City would require a
flood evacuation plan and the submittal of flood vent calculations. He also stated that utilities
would be raised to 1 ft above the 100 year flood stage.
Mr. Brian McMillian, 2500 East McCarty Street, with Central Missouri Professional Services
presented the case. He said that Jefferson City Flying Services has been around for a long time
and they have experienced many floods at the airport, so they know the procedures and
protocols.
Mr. Shawn Schulte, 211 South Business 54, Eldon MO, contractor for the hanger explained he
understands the requirements and appreciated the support.
Mr. Seaver announced that he would be abating from voting on this agenda item, allowing Ms.
Keating to be able to vote. Mr. Crabtree moved and Ms. Keating seconded to approve the
requested variance from Floodplain Regulations, with the following condition: Submittal and
approval of Flood Vent calculations, and submittal and approval of a Flood Evacuation Plan.
The motion passed 5-0 with the following votes:
Aye: Hake, Crabtree, Schaefer, Lacy and Keating
Nay: None.
7. Miscellaneous Reports
Mr. Barron stated that this would be the last meeting that will have the virtual option available.
8. Other Business
a. Amendment to Rules of Procedure Regarding Alternates Voting in Elections.
After discussion by Board Members at the April meeting, the Board directed staff to prepare an
amendment to the Rules of Procedure that would permit alternate members to vote in elections
for Chair and Vice Chair. Staff will work on this and bring it to the next meeting.
9. Adjournment
The meeting was adjourned at 8:43 a.m.
Respectfully submitted,
Beth Sweeten
Administrative Assistant