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HomeMy Public PortalAbout2021-06-08 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT June 8, 2021 BOARD MEMBERS PRESENT ATTENDANCE RECORD Andrew Hake, Chairman 4 of 4 Jim Crabtree, Vice Chairman 4 of 4 Brad Schaefer 1 of 4 Jamie Seaver 2 of 4 Katy Lacy 3 of 4 Roy Michael, Alternate 4 of 4 Adam Cartwright, Alternate 4 of 4 Sharon Keating, Alternate 4 of 4 BOARD MEMBERS ABSENT COUNCIL LIAISON PRESENT Erin Wiseman STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Eric Barron, Planning Manager Katrina Williams, Planner Dustin Birch, Associate City Attorney Don Fontana, Stormwater Engineer Ali Lewis, Planning Intern 1. Call to Order and Introduction of Members, Ex-Officio Members and Staff Chairman Hake called the meeting to order at 7:31 a.m. and introduced Board members and asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The following members were designated to vote: Hake, Crabtree, Schaefer, Seaver and Lacy. Those wishing to speak to the Board were sworn in. 2. Procedures Explained Chairman Hake explained the procedures of the meeting. Mr. Barron entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of Property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment 3. Adoption of Agenda Mr. Crabtree moved and Mr. Seaver seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Schaefer, Seaver and Lacy Nay: None. 4. Approval of Minutes from the Regular Meeting of the April 13, 2021 Meeting Mr. Seaver moved and Mr. Crabtree seconded to approve the minutes as printed. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Schaefer, Seaver and Lacy Nay: None. Minutes/Jefferson City Board of Adjustment Page 2 June 8, 2021 5. Communications Received No Communication was received. 6. New Business – Public Hearing Case No. B21003 – 115 West Dunklin Street; Variance from Street Frontage. Request filed by Arthouse Properties, LLC., property owner, for a variance from the requirement that all lots have street frontage. The purpose of the request is to divide th e property in two and create a lot with frontage only on the alley. The property is located 220 feet East of the intersection of Washington Street and West Dunklin Street and is described as part of Inlots 906 and 907, City of Jefferson, Cole County, Missouri (Central Missouri Professional Services, Consultant). Mr. Barron explained the property consists of a street front office space with a vacant building (an “alley house”) located at the rear of the property. The property owner would like to divide the property in two, creating a lot with frontage only on the alley. The purpose of the division of the property is to sell off the front building and retain ownership of the rear alley house (and renovate it). Zoning Code regulations require all lots and par cels to have frontage upon a dedicated public street (an alley is not considered a street). In order to pursue the separation of the two properties, the owner has applied for a variance from the street frontage requirement and submitted an administrative parcel division that would divide the property into two tracts. Mr. Paul Sampson- 2500 East McCarty, with Central Missouri Professional Services, presented the case. He stated the are requesting a variance for the requirement of the street frontage for the rear property since alleys are not classified as public streets. This would allow for the owners to be able to sell one of the properties. Mr. Michael Martin – 206 South Linwood, Columbia MO 65202, is the owner of the property and stated that they are two separate building and both serve two purposes and they own sperate utilities. Mr. Barron stated the street front building functions as an office space and the separate structure located at the rear of the property is currently vacant. Electric and sanitar y sewer access is available along both Dunklin Street and the alley. The separation between the two existing structures is by 45 feet of grassed yard area. Mr. Crabtree moved and Mr. Schaefer seconded to approve the requested variance from the street frontage requirement to permit the property to be divided with one lot fronting on an alley. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Schaefer, Seaver and Lacy Nay: None. Case No. B21004 – 533 Aviation Drive; Variance from Floodplain Regulations. Request filed by Jefferson City Flying Service, lessee of property owned by the City of Jefferson, for a variance to floodplain regulations. The purpose of the request is to permit construction of a 100 -foot x 100- foot Airplane Hangar as a wet-floodproofed structure. The property is described as part of Section 16, Township 44 North, Range 11 West, Jefferson City, Callaway County, Missouri. Mr. Barron explained the proposal is for a variance to floodplain regulations would permit wet floodproofing by allowing the use of engineered flood vents that allow for the automatic entry and exit of floodwater to be incorporated into the construction of a 100 -foot by 100-foot airplane hangar, similar to other existing hangars at the Jefferson Ci ty Memorial Airport. The Flood Code allows wet floodproofing of accessory structures up to 400 square feet. The proposed hangar exceeds the allowable square footage, and the building would not be considered an accessory structure, which is why a variance is requested. Minutes/Jefferson City Board of Adjustment Page 3 June 8, 2021 Mr. Fontana stated that the flood code allows for flood wet proofing. The City would require a flood evacuation plan and the submittal of flood vent calculations. He also stated that utilities would be raised to 1 ft above the 100 year flood stage. Mr. Brian McMillian, 2500 East McCarty Street, with Central Missouri Professional Services presented the case. He said that Jefferson City Flying Services has been around for a long time and they have experienced many floods at the airport, so they know the procedures and protocols. Mr. Shawn Schulte, 211 South Business 54, Eldon MO, contractor for the hanger explained he understands the requirements and appreciated the support. Mr. Seaver announced that he would be abating from voting on this agenda item, allowing Ms. Keating to be able to vote. Mr. Crabtree moved and Ms. Keating seconded to approve the requested variance from Floodplain Regulations, with the following condition: Submittal and approval of Flood Vent calculations, and submittal and approval of a Flood Evacuation Plan. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Schaefer, Lacy and Keating Nay: None. 7. Miscellaneous Reports Mr. Barron stated that this would be the last meeting that will have the virtual option available. 8. Other Business a. Amendment to Rules of Procedure Regarding Alternates Voting in Elections. After discussion by Board Members at the April meeting, the Board directed staff to prepare an amendment to the Rules of Procedure that would permit alternate members to vote in elections for Chair and Vice Chair. Staff will work on this and bring it to the next meeting. 9. Adjournment The meeting was adjourned at 8:43 a.m. Respectfully submitted, Beth Sweeten Administrative Assistant