HomeMy Public PortalAbout2022-01-11 minutesMEETING MINUTES
JEFFERSON CITY BOARD OF ADJUSTMENT
January 11, 2022
BOARD MEMBERS PRESENT ATTENDANCE RECORD
Andrew Hake, Chairman 5 of 5
Jim Crabtree, Vice Chairman 5 of 5
Brad Schaefer 2 of 5
Roy Michael, Alternate 5 of 5
Adam Cartwright, Alternate 5 of 5
BOARD MEMBERS ABSENT
Jamie Seaver 2 of 5
Katy Lacy 3 of 5
COUNCIL LIAISON PRESENT
Erin Wiseman
STAFF PRESENT
Sonny Sanders, Director of Planning & Protective Services
Eric Barron, Planning Manager
Dustin Birch, Associate City Attorney
Kourtney Bliss, Planner
Beth Sweeten, Administrative Assistant
1. Call to Order and Introduction of Members, Ex-Officio Members and Staff
Chairman Hake called the meeting to order at 7:31 a.m. and introduced Board members and asked
staff to introduce themselves. A quorum was present to hear the items on the agenda. The
following members were designated to vote: Hake, Crabtree, Schaefer, Michael and Cartwright.
Those wishing to speak to the Board were sworn in.
2. Procedures Explained
Chairman Hake explained the procedures of the meeting. Ms. Bliss entered the following
documents as exhibits for all items under consideration at the meeting:
1. The City Code of the City of Jefferson, as amended
2. The Comprehensive Plan and Land Use Map
3. Copies of applications under consideration
4. A list of Property owners to whom notice of the hearing was sent
5. The affidavits of publication of notice of the public hearing
6. Copies of drawings and plans under consideration
7. Letters and memoranda from City staff
8. Staff reports and minutes of proceedings
9. Materials submitted by the public or the applicant
10. Rules of Procedure for the Board of Adjustment
3. Adoption of Agenda
Mr. Crabtree moved and Mr. Cartwright seconded to adopt the agenda as printed. The motion
passed 5-0 with the following votes:
Aye: Hake, Crabtree, Schaefer, Michael and Cartwright
Nay: None.
4. Approval of Minutes from the Regular Meeting of the June 8, 2021 Meeting
Mr. Crabtree moved and Mr. Cartwright seconded to approve the minutes as printed. The motion
passed 5-0 with the following votes:
Aye: Hake, Crabtree, Schaefer, Michael and Cartwright
Nay: None.
5. Communications Received
No Communication was received.
Minutes/Jefferson City Board of Adjustment Page 2
January 11, 2022
6. New Business – Public Hearing
Case No. B22001 – 311 Ellis Boulevard; Front Setback Variance. Application filed by AREC 46,
LLC, property owner, on behalf of U-Haul Storage and Moving of Jefferson City, applicant, for a 10
feet variance from the 25 feet front setback requirement of the C-2 General Commercial zoning
district (Section 35-51 Density and dimensional standards) to construct a cantilevered canopy at
the front of the building. The property is located on the north side of Ellis Boulevard 300 feet east
of Christy Drive and is described as part of the Northeast Quarter of the Northwest Quarter and
part of the Northwest Quarter of the Northeast Quarter of Section 24, Township 44 North, Range
12 West, Jefferson City, Cole County, Missouri (Central Missouri Professional Services,
Consultant).
Ms. Bliss explained the property consists of a storage and moving entity, U-Haul Storage & Moving
of Jefferson City, located within a commercially dominant area. The property owners plan to
construct a cantilevered canopy at the front of the larger building. To accommodate the proposed
structure, a front setback variance has been applied for by the property owner.
Mr. Paul Sampson- 2500 East McCarty, with Central Missouri Professional Services, presented the
case. He stated the are requesting a variance to add a canopy so renters have a safe place to pick
up and drop off rentals. He explained that there would be a 14 ft clearance to align with fire code.
Ms. Bliss stated gave an overview of the project and staff comments on required findings . The
front setback variance is requested to permit a proposed cantilevered canopy. To proceed with
plans for the structure, a front setback variance must be authorized as the canopy would not meet
the required 25 front setback along the front lot line which crosses d iagonally through the parking
lot of the property. This front setback variance would not appear to spawn any apparent and
anticipated safety concerns or major impacts upon adjacent property usage
Mr. Crabtree moved and Mr. Cartwright seconded to approve the requested variance of 10 feet to
the 25 feet front setback requirement to permit a front setback of 15 feet.
The motion passed 5-0 with the following votes:
Aye: Hake, Crabtree, Schaefer, Michael and Cartwright
Nay: None.
7. Miscellaneous Reports
None
8. Other Business
a. Board of Adjustment Bylaw Amendments
After discussion by Board Members at the April meeting, the Board directed staff to prepare an
amendment to the Rules of Procedure that would permit alternate members to vote in elections
for Chair and Vice Chair. Staff went over the proposed changes that would allow alternates to
vote and to remove gender from the description.
Mr. Crabtree moved and Mr. Cartwright seconded to approve the changes to the bylaws as written.
The motion passed 5-0 with the following votes:
Aye: Hake, Crabtree, Schaefer, Michael and Cartwright
Nay: None.
b. Approval of Board of Adjustment 2022 meeting dates
Staff presented the calendar for the 2022 calendar year.
Mr. Cartwright moved and Mr. Crabtree seconded to approve the 2022 Calendar
The motion passed 5-0 with the following votes:
Aye: Hake, Crabtree, Schaefer, Michael and Cartwright
Nay: None.
Minutes/Jefferson City Board of Adjustment Page 3
January 11, 2022
C. Election of Officers
Mr. Michael moved and Mr. Cartwright seconded to Keep Mr. Hake as Chair and Mr. Crabtree as
Vice Chair.
The motion passed 5-0 with the following votes:
Aye: Hake, Crabtree, Schaefer, Michael and Cartwright
Nay: None
9. Adjournment
The meeting was adjourned at 8:18 a.m.
Respectfully submitted,
Beth Sweeten
Administrative Assistant