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HomeMy Public PortalAbout2021-04-13 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT April 13, 2021 BOARD MEMBERS PRESENT ATTENDANCE RECORD Andrew Hake, Chairman 3 of 3 Jim Crabtree, Vice Chairman 3 of 3 Roy Michael, Alternate 3 of 3 Adam Cartwright, Alternate 3 of 3 Sharon Keating, Alternate 3 of 3 BOARD MEMBERS ABSENT Brad Schaefer 0 of 3 Jamie Seaver 1 of 3 Katy Lacy 2 of 3 COUNCIL LIAISON PRESENT Erin Wiseman STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Eric Barron, Planning Manager Katrina Williams, Planner Shane Wade, Civil Engineer Ahnna Nanoski, Planner Dustin Birch, Associate City Attorney Ali Lewis, Planning Intern 1. Call to Order and Introduction of Members, Ex-Officio Members and Staff Chairman Hake called the meeting to order at 7:35 a.m. and introduced Board members and asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The following members were designated to vote: Hake, Crabtree, Keating, Cartwright and Michael. Those wishing to speak to the Board were sworn in. 2. Procedures Explained Chairman Hake explained the procedures of the meeting. Mr. Barron entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of Property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment 3. Adoption of Agenda Mr. Crabtree moved and Ms. Keating seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Keating, Cartwright and Michael. Nay: None. 4. Approval of Minutes from the Regular Meeting of the February 9, 2021 Meeting Ms. Keating moved and Mr. Crabtree seconded to approve the minutes as printed. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Keating, Cartwright and Michael. Nay: None. Minutes/Jefferson City Board of Adjustment Page 2 April 13, 2021 5. Communications Received Emailed correspondence on Case B21002 was provided to the Board members. 6. New Business – Public Hearing Case No. B21002 – 1215 Adams Street; Conditional Use Permit for Expansion of Public School. Application filed by Jefferson City School District for a conditional use permit to e xpand public high school facilities on approximately 8 acres to accommodate the construction of a sports complex. The property is generally bounded by Stadium Boulevard to the south, Adams Street to the west, Oberman Place to the north, and Jackson Street to the east. The property is described as part of Morris Subdivision and part of Woodcrest Addition, Jefferson City, Missouri Mr. Barron explained that the applicant is requesting approval to expand public high school facilities onto adjacent property across Jackson Street with the construction of a sports complex. Public schools, including associated facilities such as parking lots and sports fields, are a conditional use of the RS-4 zoning of the property. Following the 2019 tornado, the Jefferson City School District proceeded with acquisition of properties within this area with the stated purpose of expanding the high school complex. Mr. Brian McMillian- 2500 East McCarty, with Central Missouri Professional Services, Cary Gampher - 631 West Main, with Architect Alliance and Frank Underwood – 609 Union, with Jefferson City School District, all spoke on the plans for the future expansion for the athletic complex. The Chair opened the public hearing and asked for anyone wishing to speak in favor, oppo sed, or give any comments on the request. Caleb Logston – 400 Woodlawn, addressed the applicants about his concerns with the natural barrier of pine trees and access to the back of their property. The applicant stated they would allow for a buffer yard north behind 1111 Adams Street and east along Oberman Place, until it turns south on Jackson. They also reassured him that the fence placement would not impede access to the back of their property. Mr. Barron stated that the site is a logical expansion of the existing Jefferson City High School facilities and would enhance the athletic opportunities of students with comparably limited impacts on surrounding properties. The proposed use is supported by the comprehensive plan future land use map, which calls out this area as being intended for redevelopment as an institutional land use. The site plan proposes fence screening and buffer yards adjacent to remaining houses in the area. Mr. Barron stated that street right of way would need to be vacated and tha t there are still a few properties in process of acquisition within the boundaries of the proposed sports field. Mr. Crabtree moved and Ms. Keating seconded to approve the proposed conditional use permit for an expansion of private high school facilities subject to the following conditions. 1. Conditional Use Permit approval is subject to approval of street right -of-way vacations for Union Street, Case Avenue, and alley right-of-way by the City Council, as well as any other easement or right-of-way vacations necessary to accommodate the development plan. 2. Acquisition of the property at 419 Union Street prior to construction of the baseball field portion of the athletic field complex. 3. Submittal of final site plan for administrative review by City Staff to ensure compliance with applicable city code requirements. 4. Allow for a buffer yard north behind 1111 Adams Street and east along Oberman Place, until it turns south on Jackson The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Keating, Cartwright and Michael. Nay: None. Minutes/Jefferson City Board of Adjustment Page 3 April 13, 2021 7. Miscellaneous Reports None 8. Other Business a. Election of Officers Mr. Michael moved and Ms. Keating seconded to keep Mr. Hake as Chairman and Mr. Crabtree as Vice Chairman. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Keating, Cartwright and Michael. Nay: None. Mr. Hake requested that we allow alternate members to vote in election of officers in the future. Mr. Barron stated that we would add it as an agenda item to vote on at the next meeting. Mr. Crabtree asked about meeting attendance requirements for the Committee. Mr. Barron stated that there were. Mr. Birch will look into the by-laws to see what the requirement is and will update at the next meeting. 9. Adjournment The meeting was adjourned at 8:45 a.m. Respectfully submitted, Beth Sweeten Administrative Assistant