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HomeMy Public PortalAbout05/10/2002O May 3, 2002 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MAY 10, 2002 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Regular Meeting & Public Hearing of 4 -12 -02 B. Joint Workshop Meeting with ARPB of 4 -12 -02 V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. June 7, 2002 @ 9 A.M. 2. July 12, 2002 @ 9 A.M. 3. August 9, 2002 @ 9 A.M. 4. September 13, 2002 @ 9 A.M. 5. October 11, 2002 @ 9 A.M. 6. November 8, 2002 @ 9 A.M. 7. December 13, 2002 @ 9 A.M. VII. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Mark Marsh, as Agent for the Gulf Stream School Foundation, the owners of the property located at 3600 Gulf Stream Road, Gulf Stream, Florida, which is legally described in metes and bounds in Section 3, Township 46, Range 43 East, Palm Beach County, Florida. a. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW requesting the following revisions to the previously approved improvements: (1) Demolition of the existing single story library. (2) Two -story addition of a library and fine arts facility consisting of 8,423 sq. feet as opposed to previously approved two -story addition consisting of 6,236 square feet placed over the center portion of the existing classroom complex. (3) External architectural revisions to reflect the Gulf Stream Bermuda style. (4) External renovation of existing Art Department building to the north to reflect architectural elements of the proposed new building. b. VARIANCE to exceed the permitted 35' maximum height of roof features by 5' to provide for the bell tower. VIII. Reports. A. Town Manager 1. Polo Cove Drainage Outfall Update 2. Little Club Drainage Structure & Agreement Update 3. Sewer Feasibility Update 4. Lot Clearing -Place Au Soleil Lot 61 AGENDA CONTUNIED Page 2 B. Architectural Review & Planning Board 1. Regular Meeting and Public Hearing Dates a. May 23, 2002 @ 8:30 A.M. ^ b. June 27, 2002 @ 8:30 A.M. ( \J1 c. July 25, 2002 @ 8:30 A.M. d. September 26, 2002 @ 8:30 A.M. e. October 24, 2002 @ 8:30 A.M. 2. Recommendation for code changes a. Reduction of eave and roof heights on 2 -story homes b. Allowing certain metal roofing material for re -roofs C. Finance Director 1. Financial Report for April 2002 D. Police Chief 1. Activity for April 2002 IX. Items for Commission Action. A. Ordinance No. 02/1; THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING CHAPTER 30 OF THE TOWN CODE OF ORDINANCES RELATING TO TRAFFIC AND VEHICLES, CREATING A NEW SECTION 30 -4, ENTITLED PENALTIES FOR VIOLATION; PROVIDING FOR SEVERABILITY, PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (second reading & adoption) B. Resolution No. 002 -01; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, REQUESTING A PORTION OF THE COUNTY EMERGENCY MEDICAL SERVICE GRANT AWARD PROGRAM FUNDS FOR 2002 -2003 FOR THE CITY OF DELRAY BEACH, FLORIDA. C. Approval of allocation of 2003 Drug Control & System Improvements funds, aka the Byrne funds,. for Palm Bch. County D. Interlocal Agreement between Palm Beach County and the Town of Gulf Stream for cooperation in the Community Development Block Grant & Home Investment Partnerships Programs E. Items by Mayor and Commissioners. X. Public. XI. Adjournment. l ' SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MAY 10, 2002 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 8 A.M. II. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor Fred B. Devitt III Commissioner Robert W. Hopkins II Commissioner William A. Lynch Commissioner Also Present and William Thrasher Participating: John Randolph Rita Taylor Garrett Ward Mark Marsh Ann Gibb Tim Gaskill IV. Minutes. Town Manager Town Attorney Town Clerk Police Chief Agent for G.S. School Head Mistress- School Attorney- School A. Regular Meeting & Public Hearing of 4 -12 -02 B. Joint Workshop Meeting with ARPB of 4 -12 -02 Commissioner Lynch moved and Commissioner Orthwein seconded that each of the minutes be approved as circulated and all voted AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. The Town Manager requested to add Item VIII.A.5, Middle Road Update and Item IX., Gulf Stream Golf Club Pine Tree removal request. VI. Announcements. A. Regular Meetings and Public Hearings 1. June 7, 2002 @ 9 A.M. 2. July 12, 2002 @ 9 A.M. 3. August 9, 2002 @ 9 A.M. 4. September 13, 2002 @ 9 A.M. 5. October 11, 2002 @ 9 A.M. 6. November 8, 2002 @ 9 A.M. 7. December 13, 2002 @ 9 A.M. Mayor Koch called attention to the above meeting dates. Commissioner Orthwein advised she would not be able to attend the August 9th meeting. VII. PUBLIC HEARING. The Town Clerk administered the Oath to Mark Marsh, Ann Gibb, Hewlett Kent and Attorney Tim Gaskill. Regular Meeting & Public Hearing Town Commission -May 10, 2002 Page 2 The Commissioners had no ex -parte communications to declare. A. Applications for Development Approval 1. An application submitted by Mark Marsh, as Agent for the Gulf Stream School Foundation, the owners of the property located at 3600 Gulf Stream Road, Gulf Stream, Florida, which is legally described in metes and bounds in Section 3, Township 46, Range 43 East, Palm Beach County, Florida. Mark Marsh reminded that in 2001 a development application was approved for improvements to the main building, which included adding a second story over the existing library. In addition, an amendment to the existing developers agreement was approved which removed the requirement that for each square foot that was added, one square foot of existing covered area must be eliminated. He further reminded that building envelopes had been established in the agreement of 1994 which limited the amount of expansion of the school to 10,000 square feet within the building envelopes. Mr. Marsh stated that since the approval was given, there have been revised program requirements and orientation of the facilities as a result of many committee meetings at which recommendations were received from experts with library expertise along with input from parents. In addition, contractors were consulted and it was determined that it would not be financially feasible to construct the second story over the existing library without disturbing the existing facility. Mr. Marsh displayed floor plans of the proposed addition of 8,423 square feet which provide for demolition of the existing upper school library and a portion of the lower school library and construction of a two story facility in this space. The new plan contains approximately 2,500 square feet more than the plan that was approved in 2001. Elevations and renderings of the proposed structure were displayed along with a rendering of the building that was approved in 2001. Mr. Marsh pointed out that traditional Gulf Stream Bermuda features have been incorporated in the new design to blend much better with the neighborhood. Mayor Koch asked to have the maximum permitted number of students and was informed that the developers agreement provides for 250. Mr. Marsh called attention to the rendering showing the existing separate building to the north and advised that it would be used for the music department with the exterior being changed to match the architectural style of the main building. He further advised that the staff had called his attention to the fact that the soccer field was supposed to be used for overflow parking as one of the conditions of the previous development approvals but had not been properly stabilized to make this possible. Mr. Marsh stated this would be corrected, as the field will most likely be torn up during the planned renovations. In addition, Mr. Marsh suggested that the site plan he is displaying be used as the Long Term Master Plan as there is less than 1,600 square feet remaining of the 10,000 that are permitted for development and there are no plans at this time for further development. Regular Meeting & Public Hearing Town Commission -May 10, 2002 Page 3 Attorney Randolph advised that if it is agreeable to use the site plan as the long -range master plan, there must be some way to identify it. Mr. Marsh stated that it bears #A1.1 dated 1- 14 -02. He also felt that a statement should be added to the drawing stating that there are 1,577 square feet remaining of the 10,000 square feet that were allocated for development. Town Manager Thrasher recommended approval of the project provided all of the previous conditions are met the Long -Range Plan designated, the overflow parking area stabilized for parking and certified by a Florida Registered Engineer and the developers agreement amended to reflect this application if it is approved. All of the members of the Commission liked the proposed design and felt it would be a big improvement. a. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW requesting the following revisions to the previously approved improvements: 1. Demolition of the existing single story library. 2. Two -story addition of a library and fine arts facility consisting of 8,423 sq. feet as opposed to previously approved two -story addition consisting of 6,236 square feet placed over the center portion of the existing classroom complex. (3) External architectural revisions to reflect the Gulf Stream Bermuda style. (4) External renovation of existing Art Department building to the north to reflect architectural elements of the proposed new building. Commissioner Orthwein moved and Commissioner Hopkins seconded that the Level 3 Architectural /Site Plan be approved with the following conditions: Previous conditions (File Number 001 -02) 1. The student enrollment shall be permanently capped at 250, as limited by the existing developers agreement. 2. No additional after -hours functions shall be held at the School other than those allowed by the existing developers agreement. 3. The private school campus shall not be expanded onto existing single- family lots, as dictated by RS -C zoning district use regulations. 4. The school shall submit an updated long -range master plan to the Town prior to building permit. This master plan shall be detail in written form. 5. A Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit application. This plan shall be reviewed and Approved by the Town Manager and followed during construction. 6. The hedge along Gulf Stream Road shall be supplemented with additional plants to fill in existing gaps, replace dead or dying materials, and create a denser hedgerow. Regular Meeting & Public Hearing Town Commission -May 10, 2002 Page 4 7. The drainage plan submitted with the application shall be followed. 8. The School shall reimburse the Town for all advertising and Town legal fees associated with this application. 9. The school is respectfully requested to dedicate a 9' utility easement across the entire frontage of AlA, to be used exclusively for future under - grounding of power, phone and utility lines. (A long -term Town goal) Conditions of this review (File Number 02- 1. The overflow parking located on the soccer field will be signed and certified by a registered engineer that the subsoil is properly stabilized for parking. 2. The developers agreement will be amended to reflect this application. 3. The long -range master plan listed in the conditions under File #001 -2 shall be the Site Plan labeled A1.1 dated 1 -14 -02 presented under File #02 -6, and with a statement that there are 1,577 square feet remaining of the 10,000 square feet previously approved for development. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Commissioner Hopkins; AYE and Mayor Koch; AYE. b. VARIANCE to exceed the permitted 35' maximum height of roof features by 5' to provide for the bell tower. Mark Marsh introduced Tim Gaskill, attorney for the School, to address the variance justification. Attorney Gaskill addressed each item as follows: Special conditions are the fact that this is a private school on a very large parcel, compared to others in the same District, that is not close to any residential use due to the large setbacks. Special conditions result from actions of the owner due to the proposed improvements with the new architecture. The granting of this variance will confer a special privilege but the school has already been granted a special privilege by being permitted in residential area. A literal interpretation of the provisions of the Zoning Ordinance would deprive the applicant of rights enjoyed by others since this is a unique situation with a school in a residential area and the cupola is a symbol of the school. This is the minimum variance in that the size of the roof dictates the size of the cupola and the roof is as low as it can to accommodate this particular use. The granting of the variance will not permit a prohibited use to be established since the cupola will not change the use. The requested variance is consistent with goals, policies and objectives of the future land use map as there is an existing cupola, and the variance will just move it a little higher. The variance is in harmony with the intent and purpose of the Zoning Ordinance and will not be injurious to the area involved or otherwise detrimental to the public welfare in that the cupola is in the center of the campus and will not be observed from the residential property. Regular Meeting & Public Hearing Town Commission -May 10, 2002 Page 5 Miss Ann Gibb, Head Mistress of the School, expressed how excited everyone is about the proposed improvements and advised that while the school is permitted an enrollment of 250 students, there are only 233 with 7 being seasonals that come and go. She stated that the school upholds the developers agreement. Miss Gibb stated that the cupola has appeared as a symbol of the school for 25 years and she is expressing an emotional side to this issue. Mr. Marsh explained that the proposed structure conforms to all provisions of the Code with the exception of the cupola which exceeds the maximum height for roof features by 5'. He further explained that 2% feet of the five is the finial, which he questioned if it should even be counted as a roof feature and added that he has learned that this can be installed to serve as a lightening rod. Mr. Marsh pointed out that these maximum heights were established for much smaller lots than the school property and noted that the size is more comparable to the lots in the Beachfront and Ocean West Districts where the permitted heights are greater. He commented that the roof is a very complicated design in order to stay within the maximum structure heights and there is no way the cupola can be lowered. Mr. Marsh reminded that the cupola is the symbol, or signature, of the school. He pointed out that it is on the building in the middle of the campus, will not be visible from the street and will cause no impact of any kind to the neighborhood. He believed this to be a unique circumstance that permits a private school in a residential neighborhood. Mayor Koch noted that there are two of these structures shown on the building, one of which is lower and conforms to the code. Mr. March explained that this is true, they plan to keep the existing cupola but place the new one in the center of the new building to be seen and associated with the school from the campus. All agreed that the cupola would be an architectural improvement to the structure. Commissioner Orthwein moved and Commissioner Devitt seconded that the variance be granted to permit the cupola to exceed the maximum height of 35' by 5' in that the criteria has been met. Roll Call: Comm. r ) � Orthwein, AYE Comm. Devitt; AYE , Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; NAY. Mayor Koch explained that while he feels the cupola would look very nice and would add to the structure, he voted to deny fearing this would come back to haunt the Commission in the future if other requests were to be denied while this one was granted. VIII. Reports. A. Town Manager 1. Polo Cove Drainage Outfall Update Town Manager Thrasher advised that the lat leg of the project has been completed and it is expected that the 2nd leg will start on 5- 18 -02. Regular Meeting & Public Hearing Town Commission -May 10, 2002 Page 6 2. Little Club Drainage Structure & Agreement Update The Town Manager distributed a proposed draft agreement which he stated was only a start as there are other considerations and safeguards that need to be covered. He explained that it is important that the agreement cover only the drainage from the area of Old School Road which is all the original agreement was intended to cover. J Mayor Koch was concerned that if the Little Club made drainage improvements, that runoff would be dumped into the lake system causing the pumps to work more, causing more repairs and replacements as well as higher electric expense. Commissioner Devitt asked the Town Manager if he felt his position on the installation of meters on the pumps had changed to which the Town Manager stated he would be comfortable with eliminating this request if there is a way to control, through the agreement, the large expenditures as the electric costs are not that material. Attorney Randolph stated that, for purposes of drafting an agreement, he understands the purpose is to specifically define today what the Town's obligation is and what the Little Club's obligation is, and for the Town to pay only it's pro rata share of the maintenance and not improvements. He observed it may be necessary to go to mediation to establish the difference between maintenance and improvements. During discussion it was determined that 35% of maintenance costs for the Town of Gulf Stream is a fair figure, not 40% offered by the Club. Commissioner Orthwein moved and Commissioner Lynch seconded that Attorney Randolph be directed to prepare a draft agreement based on the discussion in this meeting and to include 35% of the maintenance costs as the Gulf Stream Share. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. 3. Sewer Feasibility Update Mr. Thrasher advised that $12,500 has been received from residents to date and that a balance of $4,987 would be needed to finance the study. Commissioner Lynch moved and Commissioner Hopkins seconded that the Town pay the difference and move forward with the study. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE �) and Mayor Koch; AYE. Comm. Orthwein asked who would be responsible for the operation of this system if it were constructed. Mayor Koch stated that this, along determined by the study. He point, Delray system at this time and the if only those along AlA connected, customer of Delray. He thought it were to be extended beyond AlA and this out. with other things, would be :d out that there are a few on the users deal directly with Delray and most likely they would pay and be a might have to be a Town system if it he added that the study would sort Regular Meeting & Public Hearing Town Commission -May 10, 2002 Page 7 Commissioner Devitt assumed that the Town would then be taking over the existing private sewer system. Mayor Koch stated that this was not necessarily true, pointing out that the private system is not of the type that municipalities would install. He did not feel the two systems could be linked together and Town Manager Thrasher agreed, adding that there is also a possibility that Delray would not want to operate the system. It was noted that this is one reason for the study. Commissioner Lynch pointed out that the Commission just authorized funds for the study and already there is discussion about joining two systems. He believed it to be too early to contemplate further action and all agreed. Commissioner Orthwein asked Mayor Koch if he would support taking over the private system if a new system were to be installed along AlA. Mayor Koch stated he could not possibly answer that at this point. 4. Lot Clearing -Place Au Soleil Lot 61 The Town Manager explained that this is a vacant lot and the owner does not keep it mowed. He reminded that approximately one year previous, the Commission had authorized that the Town hire the work done with the owner to be billed, and failing to pay, that a lien be placed against the property. He advised this was done and a lien has been in place for some time. Mr. Thrasher reported that the lot once again is in violation of the code and the owner has not claimed any of the certified mail that has been sent. He requested that the Commission authorize the staff to have the work done, bill the owner and, failing to pay, place another lien on the property. He further requested that the staff be authorized to follow this procedure at any time in the future that the notices are refused or ignored, without having to come back to the Commission each time. Commissioner Devitt moved to authorize the procedure requested by the Town Manager for Lot 61 in Place Au Soleil and Commissioner Hopkins seconded the motion. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. 5. Middle Road Update Mr. Thrasher reported that paving of Middle Road will commence on May 28, 2002 and after 4 days the streetlights will be installed. B. Architectural Review & Planning Board 1. Regular Meeting and Public Hearing Dates a. May 23, 2002 @ 8:30 A.M. b. June 27, 2002 @ 8:30 A.M. c. July 25, 2002 @ 8:30 A.M. d. September 26, 2002 @ 8:30 A.M. e. October 24, 2002 @ 8:30 A.M. Regular Meeting & Public Hearing Town Commission -May 10, 2002 Page 8 2. Recommendation for code changes a. Reduction of save and roof heights on 2 -story homes The Town Clerk advised that the ARPB is recommending that the Code be changed to lower the save and roof heights by 18" in all districts except the Ocean West and Beachfront districts and that zoning in progress be declared. Commissioner Orthwein stated she could see changing the save height but was not sure about the roof height. Commissioner Hopkins did not feel the ARPB made their case for this change during the field trip. He is concerned that the new homes are looking too much alike and that there should be a difference in style. Commissioner Devitt felt that perhaps the discouraged category should be expanded to address their concerns rather than dropping everything 18 ". Attorney Randolph explained that the ARPB feels they need a tool that will enable them to argue and perhaps turn down some of the proposed heights, noting that they feel the preferred heights are too high and they would like to move into the discouraged range in order to negotiate. Mayor Koch felt the Commission should have some architectural advise on this matter before making a decision. Commissioner Lynch believed the ARPB had a valid concern. Commissioner Devitt suggested leaving the "Preferred" as recommended by the ARPB; changing the "Discouraged" to between 1016" and 14' for one story portions of two story homes, to between 21' and 24' for two story portions with roof heights between 2016" and 261; changing the "Prohibited" to between 8' and 14' for one story portions and greater than 24' for two story portions with roof heights greater than 26, for one story portions and 30' for two story portions with roof features a maximum of 351. This would apply to all districts except the Beachfront and Ocean West districts. Staff was directed to prepare a document using these suggestions to bring back to the Commission and to arrange for professional �j architectural assistance to participate in a discussion of this matter. b. Allowing certain metal roofing material for re -roofs Commissioner Orthwein moved and Commissioner Lynch seconded that a Code change be authorized to allow certain metal roofs thru a Special Exception but only for re- roofing of structures that are not strong enough to support tile roofs, and that zoning in progress be declared until such time as the change is effective. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE Regular Meeting & Public Hearing Town Commission -May 10, 2002 Page 9 C. Finance Director 1. Financial Report for April 2002 Commissioner Orthwein moved and Commissioner Lynch seconded that the Financial Report be approved as circulated and all voted AYE. D. Police Chief 1. Activity for April 2002 Chief Ward presented his report and advised that during the past month, Officer Gorel had interrupted a theft of scaffolding from a construction site and that three persons had been apprehended, two of them with the help of the Delray Canine Division. He further advised that merchandise from a construction site theft in Ocean Ridge was on one of the three trucks involved in the crime. Through further investigation over the next several days, a number of cases in south Florida were cleared which involved 12 police agencies. The Commission complimented the Department. IX. Items for Commission Action. A. Ordinance No. 02/1; THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING CHAPTER 30 OF THE TOWN CODE OF ORDINANCES RELATING TO TRAFFIC AND VEHICLES, CREATING A NEW SECTION 30 -4, ENTITLED PENALTIES FOR VIOLATION; PROVIDING FOR SEVERABILITY, PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (second reading & adoption) Town Clerk Taylor read the Ordinance No. 02/1 by title after which Commissioner Orthwein moved for adoption and Commissioner Lynch seconded the motion. There was no comment from the public. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. B. Resolution No. 002 -01; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, REQUESTING A PORTION OF THE COUNTY EMERGENCY MEDICAL SERVICE GRANT AWARD PROGRAM FUNDS FOR 2002 -2003 FOR THE CITY OF DELRAY BEACH, FLORIDA. Following the reading of Resolution No. 002 -01 by the Town Clerk, Commissioner Lynch moved for the adoption of Resolution No. 002 -01 which was seconded by Commissioner Devitt. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. C. Approval of allocation of 2003 Drug Control & System Improvements funds, aka the Byrne funds, for Palm Bch. County Commissioner Orthwein moved to approve the allocation of funds as requested and authorize the Mayor to sign the approval. The motion was seconded by Commissioner Lynch. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. D. Interlocal Agreement between Palm Beach County and the Town of Gulf Stream for cooperation in the Community Development Block Grant & Home Investment Partnerships Programs Commissioner Lynch moved that the Interlocal Agreement be approved and that the Mayor and Town Clerk be authorized to execute same. Commissioner Orthwein seconded the motion. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. Regular Meeting & Public Hearing Town Commission -May 10, 2002 Page 10 E. Items by Mayor and Commissioners. Mayor Koch reported the Gulf Stream Golf Club is once again storing sand the driveway of the Club. He reminded that they had stored a "mountain" of sand last year which presented a hurricane hazard to potentially block AlA. He suggested that they be cautioned that this will not be acceptable and a limit be placed on the amount to be stored. After discussion, the Town Manager was directed to inform the Club that they are not permitted to store more than what can be used, or moved, within two days. F. Pine Trees at the Gulf Stream Golf Club. Town Manager Thrasher reported that the Club had asked to remove some of the Pine Trees as they are shading the lawn to the point that the grass is not doing well. He stated that he asked them to have Way Hoyt, the Town Arborist, to evaluate the trees and they did have him do this. A report from Mr. Hoyt is that two trees are dead and 10 are diseased and may or may not be saved through proper pruning which would cost approximately $5,000 per year for several years. The Club would like to remove all 12 trees. He asked for Commission direction in this issue, pointing out that the trees are on the property of the Club. After considerable discussion the Town Manager was directed to advise the Club to remove the two dead trees and 4 of the worst of the 10 diseased trees, as determined by the Arborist, a total of no more than 6 trees. X. Public. Robert Roache, a resident at Gulf Stream Shores, thanked the Commission for contributing to the sewer feasible study and moving it forward. XI. Adjournment. Mayor Koch adjourned the meeting at 11:10 A.M. RA /f rl;WAIZ� Rita L. Taylor own Clerk