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HomeMy Public PortalAbout06/07/2002N 1 0 May 31, 2002 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JUNE 7, 2002 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of May 10, 2002. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Mayor's Proclamation declaring Friday June 14, 2002 as National Small Cities Day. B. Regular Meetings and Public Hearings 1. July 12, 2002 @ 9 A.M. 2. August 9, 2002 @ 9 A.M. 3. September 13, 2002 @ 9 A.M. 4. October 11, 2002 @ 9 A.M. 5. November 8, 2002 @ 9 A.M. 6. December 13, 2002 @ 9 A.M. VII. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Gregory Miklos, as agent for Randall and Bonnie Gibson, owners of the property located at 19 Hidden Harbour Drive, Gulf Stream, Florida, which is legally described as Lot 6, Hidden Harbour Subdivision. a. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to permit (1) Addition of a library, breakfast room, covered entry and bay window; extension of rear eave; extension of rear eave; addition to existing pool house, a net total increase of 362 sq. ft. (2) New roof, windows & other features to change the architectural style to Mediterranean. (3) Installation of a boatlift. (4) Front privacy hedge with piers and entry gates. VIII. Reports. A. Town Manager 1. Update on Middle Road Project 2. Update on Polo Cove Drainage Outfall Phase I B. Architectural Review & Planning Board 1. Meeting Dates a. June 27, 2002 @ 8:30 A.M. b. July 25, 2002 @ 8:30 A.M. c. September 26, 2002 @ 8:30 A.M. d. October 24, 2002 @ 8:30 A.M. AGENDA CONTINUED Page 2 C. Finance Director 1. Financial Report for May 2002 2. Water Usage as of May 31, 2002 D. Police Chief 1. Activity for May 2002 1 IX. Items for Commission Action. A. Proposal for Polo Cove Drainage Outfall B. RESOLUTION NO. 002 -02;A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA SUPPORTING AN AMENDMENT TO THE STATE CONSTITUTION TO REPEAL THE PROVISION THAT REQUIRES THE DEVELOPMENT AND OPERATION OF A STATEWIDE HIGH SPEED RAIL SYSTEM. C. Recommendation to change Public Depositories D. Items by Mayor and Commissioners X. Correspondence. A. Joint letter to Coast Guard requesting improved coordination of drawbridges along the Intracoastal Waterway -Town of Palm Beach and City of West Palm Beach XI. Public. XII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JUNE 7, 2002 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 9 A.M. II. Pledge of Allegiance. Koch. III. Roll Call. The Pledge of Allegiance was led by Mayor Present and William F. Koch, Jr. Participating: Joan K. Orthwein Fred B. Devitt III Robert W. Hopkins II William A. Lynch Via Telephone William Thrasher Also Present and Rita Taylor Participating: John Randolph Gregory Miklos Randall Gibson IV. Minutes of the Reaular Meetina of Mav Commissioner Lynch moved and Commissio the minutes be approved as circulated and all V. Additions, withdrawals, deferrals There were no changes requested i VI. Announcements. Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Town Clerk Town Attorney Agent for Gibson Resident 10, 2002. kins seconded that in the affirmative. of agenda items. A. Mayor's Proclamation declaring Friday June 14, 2002 as National Small Cities Day. At the request of the Florida League and National League of Cities, Town Clerk Taylor read the Mayor's Proclamation by title. Commissioner Orthwein moved and Commissioner Devitt seconded the approval of the Mayor's Proclamation. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. B. Regular Meetings and Public Hearings �. 1. July 12, 2002 @ 9 A.M. �! 2. August 9, 2002 @ 9 A.M. 3. September 13, 2002 @ 9 A.M. 4. October 11, 2002 @ 9 A.M. 5. November 8, 2002 @ 9 A.M. 6. December 13, 2002 @ 9 A.M. Mayor Koch announced these meeting dates. Commissioner Lynch requested that the October 11th meeting be moved to October 18th. There were no objections. Regular Meeting & Public Hearing Page 2 Town Commission -June 7, 2002 Commissioner Orthwein reminded that she would not be able to attend the August 9th meeting, but she would be available via telephone. VII. PUBLIC HEARING. The Town Clerk asked that anyone who intended to speak please stand for the Oath. She administered the Oath to Gregory Miklos and O Randall Gibson. Mrs. Taylor asked if there were any ex -parte communications to declare. There were none. A. Applications for Development Approval 1. An application submitted by Gregory Miklos, as agent for Randall and Bonnie Gibson, owners of the property located at 19 Hidden Harbour Drive, Gulf Stream, Florida, which is legally described as Lot 6, Hidden Harbour Subdivision. Gregory Miklos, agent for the Gibsons displayed a color rendering and photographs of the existing home. He explained that the additions to the existing single - family home consist of a covered entry; bay window; library and breakfast; room extension of rear eave; addition to existing pool house; installation of a privacy hedge with piers and wood framed entry gates with wrought iron inserts; replacement of pavement with brick pavers; and the installation of a boatlift. A new roof and other features are planned to change the architectural style to Mediterranean. Mayor Koch questioned the chimney height. Mrs. Taylor responded that the chimney height is discouraged not prohibited, and that the ARPB recommended approval of the application with four conditions. Commissioner Devitt asked about the size of the boatlift. Mr. Gibson explained that they will be installing a two armed boatlift which will be attached to the seawall to accommodate a 36 -foot jet boat. The Mayor complimented the design and reminded that it is the property owners, responsibility to maintain the private road. Commissioner Devitt asked if there would be enough room for parking and turn around outside of the hedge. Mr. Gibson responded that there is 716" between the edge of the pavement and the hedge, allowing enough room for parking. a. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to permit '1 (1) Addition of a library, breakfast room, covered J entry and bay window; extension of rear eave; addition to existing pool house, a net total increase of 362 sq. ft. (2) New roof, windows & other features to change the architectural style to Mediterranean. (3) Installation of a boatlift. (4) Front privacy hedge with piers and entry gates. Regular Meeting & Public Hearing Page 3 Town Commission -June 7, 2002 Commissioner Lynch moved and Commissioner Orthwein seconded the approval of the Level 3 Architectural Site Plan Review with the following conditions: 1. PBC Health Department approval of the septic system shall be required prior to issuance of a building permit. 2. The entry gates and piers shall not exceed 6 feet in height. O 3. The entry gates and piers shall be a minimum 7.5' from road pavement. 4. A Gulf Stream driveway permit and removal agreement shall be provided prior to issuance of a building permit. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. VIII. Reports. A. Town Manager Mr. Thrasher informed the Commission that the Town Clerk would be presenting the reports on his behalf. 1. Update on Middle Road Project Town Clerk Taylor reported that the paving of Middle Road, including the cul -de -sac, has been completed. She believed the bricks have been installed in two driveways and three streetlights are expected to be installed by Florida Power and Light within the next month. 2. Update on Polo Cove Drainage Outfall Phase I Mrs. Taylor gave an account that all the catch basins have been installed, but that the contractor has not called for a final inspection by the engineer, and that there is some pavement restoration left to be completed. B. Architectural Review & Planning Board 1. Meeting Dates a. June 27, 2002 @ 8:30 A.M. b. July 25, 2002 @ 8:30 A.M. c. September 26, 2002 @ 8:30 A.M. d. October 24, 2002 @ 8:30 A.M. Mrs. Taylor announced these meeting dates. C. Finance Director 1. Financial Report for May 2002 Town Clerk Taylor requested that the Financial Report be accepted as submitted, provided there were no questions. Commissioner Lynch asked the reason for the $500.00 damage bond refund. Mrs. Taylor explained that the damage bond is a deposit from contractors �) for new construction to ensure that any road or property damage caused �i by the contractor would be corrected before a Certificate of Completion or a refund is issued. Commissioner Lynch moved and Commissioner Hopkins seconded the approval of the Financial Report. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. 1. Water Usage as of May 31, 2002 The water report was made a part of the official record. D. Police Chief 1. Activity for May 2002 The police report was made a part of the official record. Regular Meeting & Public Hearing Town Commission -June 7, 2002 Page 4 IX. Items for Commission Action. A. Proposal for Polo Cove Drainage Outfall Mayor Koch asked the Town Manager for his input. Mr. Thrasher stated that he would like for the project to be completed so that it could be utilized in the coming rainy season. O He advised that the monies would be coming from the unappropriated funds and not taken away from anything else. Commissioner Devitt asked if there were other bids. The Town Manager said there were only two bids on the first phase of this project, one from Chaz Equipment Company and one from Harvel Utility Contractors. Mr. Harvel thought that Phase II might be more difficult than anticipated for his crew. Mr. Thrasher said that the engineers have reviewed the bid From Chaz Equipment Company and thought it is a reasonable bid, and recommend approval. The Commissioners all agreed that Chaz Equipment Company is a responsible contractor and they agreed to proceed with the project. Commissioner Lynch moved and Commissioner Devitt seconded to proceed with the Phase II Polo Cove Drainage Outfall project. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. Commissioner Lynch moved and Commissioner Devitt seconded to award the bid for the Polo Cove Drainage Outfall to Chaz Equipment Company, in the amount of $93,600, with the monies coming from unappropriated funds. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. B. RESOLUTION NO. 002 -02; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA SUPPORTING AN AMENDMENT TO THE STATE CONSTITUTION TO REPEAL THE PROVISION THAT REQUIRES THE DEVELOPMENT AND OPERATION OF A STATEWIDE HIGH SPEED RAIL SYSTEM. The Town Clerk explained that the repeal would enable the State Legislature to decide whether this makes sense for Florida after consideration of relevant data concerning costs, revenue and fiscal status of the State. Mrs. Taylor read Resolution No. 002 -02 by title. Commissioner Orthwein ^i moved and Commissioner Lynch seconded the adoption of Resolution No. 002 -02. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. C. Recommendation to change Public Depositories Mrs. Taylor explained that for the past couple of months, Bank of America has charged exorbitant service fees and that they are not willing to discuss the fees unless the Town guarantees a balance of $125,000.00 in the operating account; at the moment there is an average of $40,000.00 that is kept in the account. A comparison quote summary from Pointe Bank, Bank of America and Sun Trust Bank was included in the agenda package. Mrs. Taylor advised that Pointe Bank is a certified Regular Meeting & Public Hearing Page 5 Town Commission -June 7, 2002 public depository; it is a local bank, which so far has offered the best rate. She reported that the Town Manager has analyzed these quotes he would like to recommend a change to Pointe Bank. The Commission discussed the different options and decided that they did not have enough information to make a change at this time. Staff was O directed to obtain a ranking, and general profile on Ponte Bank. D. Items by Mayor and Commissioners Mayor Koch voiced that he was concerned with the safety of the children at the Gulf Stream School during the construction project. Mrs. Taylor informed the Commission that per the architect, the project time frame is estimated to be a full school year. She explained that prior to the issuance of a building permit the contractor is required to submit a Construction Traffic Management Plan, which is approved by the Police Department. Commissioner Orthwein advised that most of the construction activity will be adjacent to AlA. Commissioner Lynch inquired on the status of the Little Club. Mayor Koch stated that at the moment there was no response from the Club. Commissioner Hopkins stated that there is a cat problem toward the south end of Town and he requested a trap be installed. The Town Clerk reported that a trap was ordered for that area the previous week. Town Clerk Taylor stated that the animals are still a big problem and that the Town is still paying to trap the cats; so far there are a total of 11 animals caught for the last two weeks of May, but not all were cats. Mrs. Taylor commented that the Town needs help from the entire community in order to stop the feeding of the animals. Mayor Koch asked for suggestions to the cat problem. Mr. Randolph said that in Palm Beach they catch the cats, neuter or spay them and then release them. Mrs. Taylor mentioned that Chief Ward had gotten information from a • J website named "Alley Cat Allies ", which suggested to place food in an empty lot for a couple of weeks and then set traps, spay or neuter the cats and then release them. X. Correspondence. A. Joint letter to Coast Guard requesting improved coordination of drawbridges along the Intracoastal Waterway -Town of Palm Beach and City of West Palm Beach Mr. Randolph explained that the drawbridges automatically open on the quarter hour, half hour and on demand on the weekends. He said Palm Beach wants to coordinate the openings during high traffic periods to Regular Meeting & Public Hearing Town Commission -June 7, 2002 Page 6 maximize the efficiency of boat traffic and minimize the inconvenience to automobile traffic. The Commission agreed to support the coordination of the drawbridges XI. Public. There was no comment from the public. XII. Adjournment. The meeting was adjourned at 9:45 A.M. on a motion to do so made by Commissioner Hopkins that was seconded by Commissioner Lynch with all voting in the affirmative. YvVnne Manboard Deputy Town Clerk