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HomeMy Public PortalAbout03/15/2002 * Special MeetingMarch 12, 2002 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch Q CERTIFICATION OF ELECTION RETURNS BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MARCH 15, 2002 AT NOON, IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Roll Call. III. Certification of Election Results. IV. Seating of 5 Commissioners. V. Swearing in of the Commissioners. VI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE CERTIFICATION OF ELECTION RETURNS MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MARCH 15, 2002 AT NOON, IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 12:05 P.M. II. Roll Call. O Present and William F. Koch, Jr. Mayor Participating: Fred B. Devitt III Commissioner William A. Lynch Commissioner Robert W. Hopkins II Commissioner Absent with Notice: Joan K. Orthwein Vice Mayor Also Present and William Thrasher Town Manager Participating: Rita Taylor Town Clerk III. Certification of Election Results. The Town Clerk announced that only the incumbent Commissioners had qualified for candidacy, resulting in no election being held and the incumbents being re- elected for a 3 year term each. Commissioner Lynch moved and Commissioner Hopkins seconded to certify the results as presented by the Clerk. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Commissioner Hopkins; AYE and Mayor Koch; AYE. IV. Seating of 5 Commissioners. Commissioner Devitt moved that William F. Koch, Jr., Joan K. Orthwein, Fred B. Devitt III, Robert Hopkins II, and William A. Lynch be seated and the motion was seconded by Commissioner Lynch. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. V. Swearing in of the Commissioners. The Town Clerk administered the Oath of Office to William F. Koch, Jr., Fred B. Devitt III, Robert W. Hopkins II and William A. Lynch. VI. Adjournment. Mayor Koch adjourned the meeting at 12:05 P.M. on a motion to do so made by Commissioner Hopkins that was seconded by Commissioner Lynch with all voting in the affirmative. E'4' �"Tsw�qz� Rita L. Taylor, Tow Clerk IN March 12, 2002 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt, III Robert W. Hopkins II William A. Lynch SPECIAL MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON, MARCH 15, 2002 AT 12:15 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Request for Funds for Drainage Structure Maintenance From the Little Club. V. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 266.0105 MINUTES OF THE SPECIAL MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON, MARCH 15, 2002 AT 12:15 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 12:06 P.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by the Mayor. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Fred B. Devitt III Commissioner William A. Lynch Commissioner Robert W. Hopkins II Commissioner Absent with Notice: Joan K. Orthwein Vice Mayor Also Present& William Thresher Town Manager Participating: Rita L. Taylor Town Clerk IV. Request for Funds for Drainage Structure Maintenance from the Little Club. Town Manager Thrasher explained that he had spoken with Chuck Woodward from the Little Club and the contractor for this work, Thomas Brown. They explained that they will be placing a GEO- FILTER TUBE EROSION BARRIER on the bank around the lake and filling it with material that is being pumped from the bottom of the pond. Sod will then be placed over the tube. Mr. Thrasher had questioned the contractor as to how much material it would take to fill this tube and the contractor was unable to answer this. They are estimating there is 4' of silt accumulated on the bottom. The Town Manager advised that in the past, an engineer had estimated there to be 2' of silt. He pointed out that they will pump as much as necessary to fill the tube and it appears that it will not be just silt but a portion of the lake bottom. This will result in smaller lake but it will be deeper. Mr. Thrasher believed that the scope of this project, showing the Gulf Stream share to be $12,418.00, goes beyond maintenance work and added that the Little Club has already signed a contract with work to commence in April. He explained that under the current agreement with the Club, the Town pays 45% of the cost of maintenance of the drainage ^ facility that in this instance would only be dredging the silt, not J rebuilding the banks. The Town Manager also called attention to the current contract which expires in October 2002, pointing out that both parties are directed to advise the other when at any time changes are being made that would change the drainage requirements substantially. He pointed out that with the installation of the new pumps at Polo & Old School Road, Gulf Stream's reliance on the Little Club Drainage System is much less and should be addressed through a percentage adjustment. Special Meeting -Town Commission March 15, 2002 Page 2 Mayor Koch added that the Town also pays 45% of all the electricity to run the pumps at the Little Club. He pointed out that the only times the Town should be sharing in this cost is when there is a storm event as the Club frequently uses the pumps to control the ground water level which has nothing to do with the Town. The Commissioners agreed that it appears the scope of work is greater than maintenance and felt that the Club should be advised at once, since they have already contracted the work, that the Town has issues with this project. Commissioner Lynch moved and Commissioner Devitt seconded that the letter drafted by Town Manager Thrasher with no changes be delivered at once to the Little Club. All voted AYE at Roll Call. Mayor Koch stated that if representatives of the Club wanted to discuss the matter with the Commission, he would call a Special Meeting for that purpose. V. Adjournment. Mayor Koch adjourned the meeting at 12:37 P.M. following a motion to do so made by Commissioner Devitt which was seconded by Commissioner Lynch with all voting in the affirmative. F" �'2 �' /a q Rita L. Taylor, own Clerk