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Home My Public Portal AboutFY 2019.20 and 2020.21 Budget - 20.21 Adoption (Elec) -TWO-YEAR BUDGET FISCAL YEAR 2019/2020 & FISCAL YEAR 2020/2021 TABLE OF CONTENTS CITY OF RANCHO MIRAGE TWO-YEAR BUDGET FY 2019-2020 AND FY 2020-2021 INTRODUCTION Budget Message ....................................................................................................... 1 Summary of the Budget Process ............................................................................ 11 Budget Adoption Resolutions: Resolution of the City of Rancho Mirage Adopting Fiscal Year 2019-20 and 2020-21 Budgets .................................................. 15 Resolution of the Library Board of the City of Rancho Mirage Adopting Fiscal Year 2019-20 and 2020-21 Budgets .................................. 19 Resolution of the Community Services District of the City of Rancho Mirage Adopting Fiscal Year 2019-20 and 2020-21 Budgets ................................................................................. 23 Proposition 4 Appropriations Limit: Summary of Proposition 4 Appropriations Limit .................................................. 27 Calculation of Appropriations Limit ..................................................................... 28 Comparison of Annual Budget to Appropriations Limit ....................................... 29 Resolution Establishing the Appropriations Limit for Fiscal Year 2019-20 ................................................................................................ 31 Organizational Chart .............................................................................................. 35 ALL FUNDS SUMMARIES Fund Descriptions .................................................................................................. 37 All Funds Financial Summary ............................................................................... 41 Summary of Revenues and Operating Transfers In ............................................... 43 Summary of Expenditures and Operating Transfers Out ...................................... 44 Schedule of Authorized Staff Positions and Salaries ............................................ 45 GENERAL FUND SUMMARIES AND REVENUES General Fund Financial Summary ......................................................................... 49 General Fund Balance History ............................................................................... 50 General Fund Summary of Operating Revenues and Operating Expenditures .................................................................................... 51 General Fund Operating Revenues and Operating Expenditures .......................... 52 General Fund Total Revenues and Total Expenditures ......................................... 53 General Fund - Where the Money Comes From FY 2019-20 ............................... 54 General Fund - Where the Money Goes FY 2019-20 ............................................ 55 General Fund - Where the Money Comes From FY 2020-21 ............................... 57 General Fund - Where the Money Goes FY 2020-21 ............................................ 58 General Fund Revenue History ............................................................................. 61 General Fund Revenue Activity Detail .................................................................. 63 General Fund COPS Fund .................................................................................... 67 General Fund License Tax Fund............................................................................ 71 General Fund Agua Caliente Band of Cahuilla Indians (ACBCI) Tourism Fee Fund ............................................................................................ 75 General Fund PEG Fund ........................................................................................ 79 General Fund Tourism and Marketing Fund ......................................................... 85 GENERAL FUND EXPENDITURES General Fund Departmental Expenditure Summary .............................................. 95 City Council ........................................................................................................... 99 Executive Services & Legal x City Clerk .................................................................................................... 103 x City Manager .............................................................................................. 109 x City Attorney .............................................................................................. 115 Land Use x Planning ...................................................................................................... 119 x Building and Safety .................................................................................... 125 x Code Compliance ........................................................................................ 131 Public Works x Engineering ................................................................................................. 135 x Street Maintenance ..................................................................................... 141 x Facilities & Fleet Maintenance ................................................................... 147 x Capital Improvements from Financed from Fund Balance ........................ 153 Public Safety x Public Safety ............................................................................................... 155 x Emergency Services .................................................................................... 159 General Government ............................................................................................ 163 Programs x Mandated Programs .................................................................................... 169 x Regional Planning & Implementation ........................................................ 173 x Special Programs ........................................................................................ 191 x Public Information & Community Relations .............................................. 199 Administrative Services x Administration ......................................................................................... 177 x Finance ..................................................................................................... 181 x Information Services ................................................................................ 185 Economic Development x Tourism, Marketing & Public Relations ..................................................... 203 x Economic Development .............................................................................. 205 SPECIAL REVENUE FUNDS Special Revenue Funds Table of Contents ......................................................... 211 Landscape and Lighting Funds .......................................................................... 213 Community Facilities District Funds ................................................................. 243 Fire Tax Fund ..................................................................................................... 251 Community Services District Fund .................................................................... 259 Parkland Fund .................................................................................................... 263 Gas Tax Fund ..................................................................................................... 271 Measure A Fund ................................................................................................. 275 Air Pollution Reduction Fund ............................................................................ 279 Rent Control Fund .............................................................................................. 283 Storm Water Quality Fund ................................................................................. 287 AB939 Recycling Program Fund ....................................................................... 291 Traffic Safety Fund ............................................................................................ 297 Development Impact Fee Funds ......................................................................... 301 Resolution of the City of Rancho Mirage Approving the Fiscal Year 2019-20 Reimbursement Schedule .................................... 323 LIBRARY FUNDS Library Fund ....................................................................................................... 329 Library Foundation ............................................................................................. 341 HOUSING AUTHORITY Resolution of the Housing Authority Board of the City of Rancho Mirage Adopting Fiscal Year 2019-20 and 2020-21 Budgets ............................................................................................... 347 Housing Authority Fund x Housing Authority Fund ................................................................................ 351 x Parkview Villas Age-Restricted Residential Complex Fund......................... 361 x Whispering Waters Age-Restricted Residential Complex Fund ................... 369 x Santa Rosa Villas Age-Restricted Residential Complex Fund ...................... 377 x Rancho Palms Residential Complex Fund .................................................... 385 x San Jacinto Villas Residential Complex Fund ............................................... 389 x Mobile Home Operating Permit Fund ........................................................... 395 Staff Time Allocation Resolution ........................................................................ 399 ENTERPRISE FUNDS Rancho Mirage Energy Authority ...................................................................... 405 CAPITAL IMPROVEMENT PROJECTS Capital Improvement Projects (CIP) Commentary.............................................. 409 CIP Descriptions and Funding Sources ............................................................... 410 ADDITIONAL INFORMATION Community Profile .............................................................................................. 416 Map of California and Riverside County ............................................................. 422 Summary of Significant Accounting, Fiscal, Operational and Budgetary Policies ............................................................................................... 424 Summary of Legal Debt Margin .......................................................................... 432 Salary Schedules .................................................................................................. 434 Account Definitions ............................................................................................. 442 Glossary ............................................................................................................... 456 Index .................................................................................................................... 460 OFFICE OF THE CITY MANAGER Isaiah Hagerman June 30, 2019 To the Citizens of Rancho Mirage: This Budget document is the financial plan to meet the needs of the citizens of the City of Rancho Mirage for Fiscal Years (FY) 2019-20 and 2020-21.It meets the City Council’s policy direction and the community’s expectation for quality municipal services, a strong commitment to fiscal responsibility and a balance between operating revenues and expenditures. This document includes narratives, summaries and details of expenditure requests for all of the General Fund Departments as well as the other City, Rancho Mirage Library and Observatory, and Housing Authority Funds together with additional information about the City of Rancho Mirage and the budget for FY 2019-20 and 2020-21. On May 16, 2019, a Preliminary Budget document was distributed to the City Council/Boards of Directors for their review. Rancho Mirage has previously prepared and adopted two-year budget documents beginning with the adoption of the two-year budget for FY 2001-02 and 2002-03. The Budget for FY 2019-20 and 2020-21 has been refined through several stages of development. Regarding the revenue projections, department heads and selected staff discussed at great length revenue projections. Regarding budgeted expenditures, first department heads and managers were charged with the careful preparation and review of their proposed expenditures with an emphasis that the proposed budget be “lean” while enabling the City to continue to provide a high level of service to the community. The draft budget was then reviewed with the City Manager and later presented for review to the FY 2019-20 and 2020-21 Budget Subcommittee, which included Councilmember Richard Kite and Mayor Pro Tem Dana Hobart, and further revisions (if any) were made prior to presenting the Preliminary Budget to the entire City Council. The revenues and expenditures presented in the budget are a result of those meetings and discussions, and a review by the full City Council during a study session on May 28, 2019. On June 6, 2019, the City Council/Boards of Directors adopted year one (FY 2019-20) of the two- year budget; year two of the budget (FY 2020-21) was tentatively approved. In April 2020, staff will review Council’s/Boards’ priorities and the projected estimates of FY 2020-21 revenues and expenditures as a basis for analyzing the adjustments necessary to the original budget. Staff will then prepare a report to present any proposed amendments to the Council/Boards for their review and adoption, as presented or amended, at a public hearing in June 2020. The advantage of presenting a two-year budget every other year is the significant savings of staff time and effort during the budget preparation and adoption period which commences in January and ends in June. 1 The staff time and effort saved every other year can then be devoted to other tasks. A two-year budget exercise also allows the City to take a steady long-term view of its financial condition and make adjustments well in advance as necessary. The Vision for City of Rancho Mirage –From the General Plan In the coming years, the City’s goal is that Rancho Mirage will continue to be noted for the quality of its residential neighborhoods. It will continue to be a great place to live or spend leisure time. It will have an international reputation as a destination resort and medical and research center. It will be recognized for its ambience and the unique lifestyle it provides. Residents will enjoy a variety of cultural and recreational opportunities. Rancho Mirage will be distinctive, with a strong sense of place reflected through the quality of the residential and commercial development and the natural setting. The City will maintain and protect the backdrop of the Santa Rosa Mountains and provide public and private open space. The landscape of the City’s streets and public areas will present a pleasant, recognizable, citywide theme. It will be the premier location in the Coachella Valley for first class shopping, entertainment, cultural and dining opportunities. Its architecture will be outstanding and appropriate for Rancho Mirage. New residents of Rancho Mirage will find a variety of neighborhoods and housing types from which to choose. Future land uses will be designed to be compatible and harmonious with one another. Residential neighborhoods, commercial and business areas, resorts and public places will be pleasing to the eye, well maintained and safe. The street system will also be safe, efficient and attractive; and signage will enhance the character of the City while meeting the needs of local merchants. The City will continue to be economically prudent and sound. Rancho Mirage will be the prime location in the Coachella Valley to establish new business enterprises and expand existing operations. Residents and visitors will enjoy attractive, comfortable and safe retail shopping facilities compatible with the low density residential and resort character of the City. Revenue generating businesses will be encouraged to locate and flourish in Rancho Mirage. Rancho Mirage has achieved, and will continue to achieve, high standards and goals in a variety of ways. First and foremost is the Council’s interaction with the community and its commitment to the citizens that Rancho Mirage will always remain an exceptional City in which to live and do business. The most important way this commitment to the citizens is met is with the City’s General Plan.It is the community’s comprehensive and long-term view of its future; it is a blueprint for the City’s growth and development. The City Council and the Planning Commission use the goals and policies of the General Plan as a basis from which to make land use decisions. The General Plan is considered “long-term” since it looks 15 years or more into the future and projects conditions and needs as a basis for determining long-term objectives and policies for day-to-day decision making. 2 An update to the General Plan was last completed in 2017. Although considered comprehensive in nature, the 2017 update was never intended to be a wholesale rewrite of each element. This update was largely a “technical” update of the General Plan to ensure compliance with recently adopted state laws and current conditions, as well as an “aesthetic” update of the document to modernize its look, organization, and user-friendliness. The most significant change was the addition of a dedicated Arts & Culture Element. In October 2013 the City received certification of the new Housing Element. The City Council adopted the Housing Element in December of 2013, which addresses community housing needs during the 8-year period of 2013 through 2021. Other ways in which the City ensures that its long-range goals are met are through a wide variety of Council Subcommittees, as needed. Each subcommittee is comprised of two Council Members and one or more staff members. Following are a few examples of the possible subcommittees along with their assignments: o Commercial Development Subcommittee –Review proposed and recently submitted commercial and other non-residential development projects, issues and topics. o Eisenhower Medical Center Subcommittee –Work cooperatively with representatives of Eisenhower Medical Center to ensure an effective partnership between the Medical Center and the City. o Tourism, Marketing and Special Events Subcommittee –Develop a theme for Rancho Mirage tourism, create an effective and user-friendly format to market Rancho Mirage tourism opportunities via the Internet, pursue group marketing of Rancho Mirage tourism; and promote Rancho Mirage hotels as a place to hold conferences, business meetings and other special events. o Section 19 Specific Plan Subcommittee –Meet with staff, consultants and invited property owners for the implementation of the Specific Plan for Section 19. Section 19 is approximately 268 acres located on the northeast corner of Dinah Shore Drive and Bob Hope Drive near the Agua Caliente Casino●Resort●Spa. o Section 31 Subcommittee –Meet with staff, consultants and invited property owners to discuss terms and conditions of zoning and potentially a development agreement between the City and property owners in Section 31. Section 31 is approximately 640 acres located south of Section 30 and is bordered by Bob Hope Drive to the west, Gerald Ford Drive to the north, Monterey Avenue to the east and Frank Sinatra Drive to the south. o Sphere of Influence Subcommittee –Review and analyze information and data related to the City’s Sphere of Influence (SOI), meet with property owners, tribal representatives and prospective developers. o Budget/Finance Subcommittee –Review and analyze all major budget and financial strategies and policies. Another way the City ensures its future financial health is its commitment to a dynamic and balanced economic environment. The community is noted for its country clubs, resort hotels and modern medical-health care facilities. Rancho Mirage’s location and strong demographics will continue to attract its share of financial institutions, professional services and furniture/home furnishing retailers. Equally impressive are the number of specialty shops and restaurants. More and more, Rancho Mirage is being hailed as “The Address of Choice” and targeted as an excellent location for a broad range of retailers, restaurants and entertainment-related businesses. 3 Major Policy Issues The major policy issues for the City Council and staff will be the continuing efforts to stimulate high quality development in Rancho Mirage and to promote Rancho Mirage as the Palm Springs Valley’s preferred luxury travel destination. These efforts will continue to strengthen and maintain the City’s financial condition. Some thoughts are shared below: x Commercial Development Activities The City of Rancho Mirage’s strong financial condition even in these uncertain economic times is due in large part to a vibrant business community. Rancho Mirage maintains a healthy and varied business environment by carefully balancing business attraction, retention and expansion. Major objectives of the coming fiscal year are identified below: ¡Assist property owners and real estate brokers in locating replacement tenants for long- term and highly visible commercial vacancies. ¡Continue to work with the owners of The River to identify property improvements and locate potential tenants. ¡Continue the Short-term Rental Program, which has been designed to help mitigate impacts of short-term rentals on neighborhoods as well as increase the collection of transient occupancy tax from short-term rentals in the City. ¡Continue to expand the City’s Hotel Marketing and Tourism Plan to increase room night stays within Rancho Mirage with special emphasis on expanding the meetings market, promoting “signature events” for the City and social media marketing. ¡Continue to administer the “Shop & Dine in Rancho Mirage” program. ¡Continue to work with the Rancho Mirage Chamber of Commerce to enhance the local business environment through programs such as the Team Rancho Mirage Mayor’s luncheons and the Rancho Mirage Restaurant Association. ¡Continue dialogue with the Agua Caliente Band of Cahuilla Indians regarding Section 24. ¡Update the Highway 111 Specific Plans to reflect current land use trends and future corridor visioning. x City’s Financial Condition Rancho Mirage, like every other municipality in the State and in the nation, has been adversely affected by the slow economic recovery, dissolution of redevelopment agencies and increases in the cost of providing public safety. However, as mentioned on the first page of this 4 message, the FY 2019-20 budget for the General Fund is a balanced budget with budgeted operating revenues exceeding budgeted operating expenditures by $1,033,520. As of June 30, 2019, the General Fund is estimated to have an unassigned fund balance of $10,163,535 and commitments for prudent reserve ($25 million), disaster recovery ($5 million), capital projects ($6 million), economic development ($6 million), public safety ($10 million) and library ($10 million). While there is no doubt that the recovering economy has and will continue to affect Rancho Mirage, we are weathering the situation better than most due to our historic commitment to fiscal responsibility and the City Council’s vision to attract new revenue generating businesses while maintaining the City’s well-known reputation for high quality residential neighborhoods. Rancho Mirage has and will continue to have an international reputation as a destination resort and medical and research center. The City will continue to be recognized for its ambience and the unique lifestyle it provides and where its residents enjoy a variety of cultural and recreational opportunities. Bed tax generated mainly by the City’s convention resorts/hotels and sales tax revenue account for approximately 53% of the General Fund’s approximate $28.2 million of operating revenues in FY 2019-20. The Ritz-Carlton Rancho Mirage Resort along with the Omni Rancho Las Palmas Resort and Spa, Westin Mission Hills Golf Resort and Spa,and the Agua Caliente Casino●Resort●Spa keep Rancho Mirage firmly established in a competitive position within the Coachella Valley for recognition by leisure and group resort travelers throughout the world. Even though tourism is the lifeblood of the Coachella Valley and the City, Rancho Mirage’s commitment to diversity in its business community translates into an ability to withstand tough economic situations better than most cities. In addition, the City Council/Boards of Directors act quickly when events, whether local, State or nationwide, occur that change or may change the City’s economic stability. As an example, budget discussions with staff concentrated on existing programs and services and what programs and/or services needed to be modified or eliminated based on the co mmunity’s needs, the City’s priorities and specific revenue streams. General Fund Operating Expenditures The total General Fund budgeted operating expenditures for FY 2019-20 of $27,177,045 is $960,840 (3.66% increase) higher than the FY 2018-19 budget of $26,216,205. The primary reason for the increase is due to increases in Public Safety and overall costs of providing services. The operating budgets are discussed in greater detail below. x Personnel Services Budget The General Fund operating budget provides $8,555,875 for personnel services (salaries and benefits) for FY 2019-20, an increase of $301,361 (3.65%) as compared to the FY 2018-19 budget of $8,254,514. 5 x Operations, Maintenance and Department Capital The FY 2019-20 budget provides $18,621,170 for operations, maintenance, transfers to other Funds and department capital items –an increase of $659,479 (3.67% increase) from the FY 2018-19 budget of $17,961,691. As all local governments continue to see large annual increases in the cost of public safety services, we performed a close review of all Departments’ proposed expenditures, to ensure the budget would still enable the City to continue to provide a high level of service to the community without sacrificing public safety. Each Department’s budget was developed with this in mind, and proposals not deemed to meet that expectation were reduced or eliminated. For example, professional/technical and temporary agency services which can be provided in-house by existing staff were eliminated or reduced. Additionally, as noted on the first page of this Budget Message, any revisions proposed by the FY 2019-2020 Budget Subcommittee and during the Council study session are reflected in this document. A recap of General Fund expenditures by Department can be found in the General Fund Departmental Expenditure section of this budget document. Details of the expenditures by Department and their respective Divisions can be found in the pages in that same section. General Fund Operating Revenues General Fund operating revenues are projected to total $28,210,565 for FY 2019-20. Significant operating revenues, which are summarized in the General Fund Summaries and Revenues section of this budget document together with historical data concerning revenues, include sales tax, transient occupancy tax, interest earnings and community facilities district #1 revenue for funding police services. Library Fund The Library & Observatory staff welcomes an average of over 800 visitors per day in 300 days of Library service annually. The 38,800 sq. ft. Library building features shelving for 125,000 books and media, seating for 160, more than 20 computer workstations, and support for over 1,000 wireless connections. It also includes a children’s story time room, an outdoor amphitheater for stories, a public meeting room for audiences of up to 350, a conference room for 20, a coffee bar, a Library & Observatory Café managed by Aspen Mills, the Library & Observatory Foundation Bookstore, an outdoor reading terrace and parking for 220 vehicles. In the Spring of 2018 the City opened its newest community asset, the Rancho Mirage Observatory on the Library campus, an exciting scientific advance made with advice from California Institute of Technology. With a 28” telescope, larger than the original Mount Palomar telescope, the Observatory generates astronomy programming and even makes the night sky over Rancho Mirage a daily visual on the Library’s website. The Library continues to score very well in comparison to those 31 public libraries in California serving a core population under 25,000. Rancho Mirage Library comes in near the top in numerous categories, including children’s use per capita, surprising with the City’s median age of 64. 6 The Library offers a full-range of programming for all interests and all ages. The Library calendar, full of lectures, concerts, film screenings, theater, and much more reaches new levels each January. The Rancho Mirage Writers Festival brings more than three days of authors, books, readers, and ideas that celebrate the written word with lectures, panel discussions, book signings, and programming at the Library as well as Eisenhower Medical Center’s Galen Auditorium. The Library serves children and families too. Throughout the year, crafts, storytelling, magic, book discussions for kids, and more keep the Children’s Room busy and helpful. Assistance for homework projects makes the Library special for youngsters and caregivers. Each summer, the Library’s award-winning Summer Reading Club keeps children reading when schools are closed. All of this programming makes the Library a true cultural center for Rancho Mirage and the Coachella Valley. Since opening, over 300,000 people have attended more than 10,000 events. The Rancho Mirage Library & Observatory has won many different awards and is now being recognized nationally as one of a few public libraries to share its campus with an Observatory. These awards and recognition place the Library in national competition where very high standards for publications, services, and performance are measured against a broad list of peer libraries. The Library & Observatory was built on the premise of delivering the highest quality and value in all areas. The Library continues its 56 hours/week schedule, Monday –Saturday, year round. Since 2010, the Library Foundation’s fundraising efforts focus on finding and encouraging private contributions for programming and collection development. The collection development budget for books, e-books, periodicals, DVDs, CDs, etc. meets the challenge of purchasing content in books, still the heart of the Library collection. But the challenge remains in balancing print materials with digital content. A good balance has been struck by knowledgeable librarians who are also smart buyers, making sure vendors give their best discounts to the Rancho Mirage Library. The Library’s reputation for quality service to residents continues to grow within California and nationally. The Library’s website, ranchomiragelibrary.org features ease of navigation and an electronic catalog that encourages browsing on-line. Its objective is to allow patrons to access Library resources and intellectual content quickly, and when needed, to download books, magazines, movies, and more onto personal devices. The website also previews the Library’s busy calendar. The Library is well funded, but budgeted with great care and oversight. Additional operating accomplishments and budget specifics are shown in detail in the Library section of this City budget document. Housing Authority The Rancho Mirage Housing Authority was created to promote and encourage the retention, rehabilitation and development of “affordable” housing units in the City of Rancho Mirage.The FY 2019-20 Housing Authority budgets illustrate the ongoing effort to identify and implement projects that will benefit households within the “affordable” income limits as set forth by the State of California for this area. 7 The City of Rancho Mirage Housing Authority is an active promoter and strong proponent of affordable housing. We take great pride in the four active affordable housing properties (totaling over 220 units) that the Housing Authority owns. Parkview Villas is an 82-unit property located on San Jacinto Drive adjacent to Rancho Mirage Community Park and in walking distance to The River. The property offers one and two-bedroom units. A stone’s throw away is San Jacinto Villas. This beautiful property was opened in 2011 and provides 82 one and two-bedroom units. Santa Rosa Villas is located less than 500 feet from Highway 111 off of Peterson Road. The project contains 33 two-bedroom units. A block away from The River, on Rancho Mirage Lane, is Whispering Waters. Once a vacation retreat, this redeveloped property consists of 30 one-bedroom units. All four properties offer a variety of resort-style amenities including clubhouses with televisions and full kitchens for recreational or meeting use. The Whispering Waters clubhouse even includes a full size pool table. The park-like settings also provide pools, hot tubs and outdoor grills. In addition to the units being offered at far below market rental rates, residents can also take advantage of a prescription rent credit offered by the Housing Authority. There is also a cab voucher program, allowing residents to travel via cab at discounted rates. In order to provide each property with the high level of attention and care expected for Rancho Mirage, the Housing Authority contracts out for professional property management and landscaping services at each location. However, the cost for doing so is significant and with the elimination of ongoing redevelopment revenue, funding the needs of each property will become more of a challenge. Fortunately, the Housing Authority is well funded for the next several years. Rancho Mirage Energy Authority (RMEA) The RMEA was launched in May 2018, as a new electric utility service for residents and businesses. Southern California Edison (SCE) continues to provide the City's customers with electric delivery services, maintain power lines, and bill customers; however, RMEA provides the electricity itself. RMEA offers affordable rates, increased renewable energy availability and saves customers 5% on electric generation costs. Moving energy in-house gives the community a twofold opportunity: to orient electricity provision to meet the needs of our residents and businesses while simultaneously meeting our goals to increase local energy efficiency. RMEA offers customers the ability to choose between two products with varying levels of renewable energy content. Base Choice - the option in which all customers are automatically enrolled - offers 50% carbon-free energy, which includes a 35% renewable energy and 15% hydroelectric energy content, the Premium Renewable Choice option includes 100% renewable energy at a slightly higher price. Solar customers are automatically enrolled into RMEA’s net metering program. RMEA serves as a long-term, sustainable revenue source which benefits not only RMEA customers, but the Rancho Mirage community as a whole. RMEA enables the City to create an energy generation portfolio, giving Rancho Mirage the ability to determine the amount of renewable energy sources that will be used in its service area. This provides an opportunity to harness local sustainable resources, such as solar and wind power. As a result, Rancho Mirage will 8 not only meet the state of California's requirement of using 33% of renewable energy by 2020 but will surpass this goal. Additionally, through RMEA the City is able to personalize customer service and enhance its relationship with its residents and businesses. Because Rancho Mirage's City Council sets the energy rates, RMEA customers have more influence over their own electrical rates than with Southern California Edison. This allows residents concerned about these and other related issues to interact with our City Council rather than travel to San Francisco to interact with the California Public Utilities Commission. Capital Improvements The Capital Improvements Program for the General Fund totals $6,610,895 of new and previously approved projects for FY 2019-20. Information concerning specific projects of the City, Housing Authority and other funds can be found in the Capital Improvements section of this budget document. The Capital Improvements budget covers a wide range of public improvements and overhaul of the City’s information technology systems and infrastructure. Whenever possible, special revenue or other funding sources are used to finance capital improvements instead of relying on the General Fund. Additionally, ongoing future maintenance costs of the projects are carefully considered prior to any project being approved by the City Council/Boards of Directors. Additional Information Information including the Community Profile and staff salary schedules is provided in the Additional Information section of this budget document. City Blueprint I would like to acknowledge the City Council and the FY 2019-20 Budget Subcommittee for their participation in the development of the FY 2019-20 Budget. The budget serves as a “Blueprint” of the City’s plan for expenditure of public funds. It is this “Blueprint” that identifies what services are to be delivered to the residents of the City during the upcoming fiscal year and in some cases, years beyond. The manner in which these services are provided is dictated by this document in that it establishes daily operational funds, staffing levels and capital improvement expenditures. It is City staff’s responsibility to implement the goals and policies of the City Council. It is the City Council’s continued support of City staff which enables the City to implement the various programs as outlined in the budget document in a fiscally responsible and progressive manner. The employees of the City of Rancho Mirage continue to pledge their commitment and dedication to providing the high quality of service that has become the expectation of our community. Respectfully submitted, Isaiah W. Hagerman City Manager 9 10 SUMMARY OF THE BUDGET PROCESS BUDGET ADOPTION The City of Rancho Mirage has been preparing and adopting two-year budget documents beginning June 7, 2001 with the adoption of the two-year budget for FY 2001-02 and FY 2002-03. However, in 2009 the City Council/Board of Directors chose to start adopting the budget one year at a time until the economy stabilized. For the presented Fiscal Years, City Council/Board of Directors chose to fully approve one budget year and tentatively approve the second budget year. The second budget year will be reviewed toward the end of the first budget year. The City of Rancho Mirage's annual operating and capital improvements budgets are adopted by resolutions. Separate resolutions are adopted by the City Council and the Boards of Directors of the Library, Successor Agency, Community Services District, Housing Authority and the Rancho Mirage Energy Authority for the specific funds under their supervision. The Library Foundation is approved by vote of the Library Foundation Board of Directors. BUDGET FORMAT The budget document is organized by the City of Rancho Mirage’s legal entities - the City, the Community Service District, the Housing Authority, and the Rancho Mirage Energy Authority. They are further subdivided into organizational units referred to as departments/divisions, programs or funds. Each unit represents a service or activity and emphasizes program planning, evaluation, resource allocation and financial management. At the beginning of each unit presented, a narrative is provided. It includes a description of the unit, listing of the prior year’s accomplishments, listing of the goals and objectives, budget summary, budget highlights, staffing summary and justifications for new positions requested, if applicable. BASIS OF ACCOUNTING The individual fund budgets are developed on a modified accrual basis of accounting in accordance with generally accepted accounting principles with certain exceptions. For example, advances from the General Fund to other Funds are budgeted as expenditures in the General Fund and as revenue in the funds receiving the advances. Repayment of advances is budgeted as revenue in the General Fund and as an expenditure in the Fund repaying the advance. Under the modified accrual basis of accounting, revenues are considered susceptible to accrual when they become both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Revenues, including property taxes, are considered available if they are collected within sixty days after year end. Expenditures are recorded when the related Fund liability has been incurred. Governmental fund liabilities are not considered current until they are expected to be liquidated with expendable available financial resources. Under this method, amounts due on demand are recorded as an expenditure and a current liability in the governmental fund from which payments are expected to be paid. 11 Fund budgets are not adopted for the Joint Powers Financing Authority or for special assessment districts that account for bond proceeds and associated annual debt service. Effective budgetary control is alternatively achieved through bond indenture provisions. BUDGET AMENDMENTS During the Fiscal Year During the fiscal year, the City Council/Boards of Directors may, at their discretion, authorize amendments to budgeted revenues and expenditures and the amendments are input to the automated budget system. Resolutions to formally adopt the amendments are generally done at the same time as amendments are authorized. In addition to the above amendments, staff presents mid-year and year-end reviews of the budget to the City Council/Boards of Directors generally in February and after June. This provides the opportunity for adjustments if needed to budgeted revenues and expenditures based on actual results during the first and second half of the year. BUDGET CALENDAR The budget process commences in February with the preparation for distribution of various budget instructions by the Finance Department. Requested budgets are then submitted by the Departments to the Finance Department in February or March. In April the City Manager, Department Heads and other key staff review the draft of the preliminary budget including both revenue assumptions and expenditure requests. Upon completion of the review, the preliminary budget is completed and distributed to the City Council and made available to the public for review. Subsequent to distribution of the preliminary budget, the budget is discussed with the City Council/Boards of Directors at one or more public meetings and the City Manager generally meets individually with members of the City Council/Boards of Directors at their request to discuss the preliminary budget. 12 Following is the actual budget calendar used. DATES CY 2019 ACTIVITIES March 5 & 12 Discussion of FY 19/20 & FY 20/21 budget calendar and process with management at weekly staff meeting March 26 Distribution of budget package (calendar and financial software instructions for input) by Finance March 27 & 29 Finance hosted budget training workshops March 26 –April 12 Preparation of budget requests by departments –two and a half weeks April 12 Deadline for submission of all budget requests by departments to Finance April 16 –22 Budget Review by the Finance Manager and Director of Administrative Services. Modifications are made to the budget by departments based on budget review April 23 –May 3 Budget Review by the Finance Manager, Director of Administrative Services, and City Manager. Modifications are made to the budget by departments based on budget review May 6 –8 Finance preparation for Fiscal Year 2019/20 and 2020/21 Subcommittee review May 9 Fiscal Year 2019/20 and 2020/21 Subcommittee meeting May 10 –15 Finance preparation for City Council and public review May 16 Preliminary Budget made available to the public and distributed to the City Council and Department Directors May 16 - 28 City Council and public review process May 28 City Council study session May 30 Submission of Budget staff report due to City Clerk June 6 Presentation and adoption of FY 19/20 & FY 20/21 Two-Year Budget 13 14 15 RESOLUTION NO. 2019-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO MIRAGE APPROVING AND ADOPTING THE CITY'S FISCAL YEAR 2019-2020 BUDGET AND TENTATIVELY APPROVING THE CITY'S FISCAL YEAR 2020 -2021 BUDGET WHEREAS , the City of Rancho Mirage ("City") is a charter city and recognized for certain purposes as a political subdivision of the State of California; and WHEREAS , the City Council is the governing body of the City and has traditionally adopted a budget ("Budget") that enables the City to plan expenditures to match anticipated revenues for the following fiscal year, which the City Council has established as the period commencing July 1 through June 30 ; and WHEREAS , the budget appropriates all moneys of the City into various funds for expenditure; and WHEREAS , the Finance Division of the Department of Administrative Services manages the financial affairs of the City, provides financial advice and information to the City Manager and City Council regarding the fiscal affairs of the City , and prepares the annual budget; and WHEREAS, the Finance Division under the direction of the City Manager has prepared the proposed Fiscal Year 2019-2020 and Fiscal Year 2020-2021 Budgets for the City utilizing accounting and budgeting procedures which are consistent with generally accepted accounting principles (GAAP) and generally accepted audit standards (GAAS); and WHEREAS, the City Council has reviewed and considered the proposed Two-Year Budget for Fiscal Years 2019-2020 and 2020-2021 for the City and determined that it does not hinder the ability of any City official to perform his or her charter-mandated or statutory duties; and WHEREAS , in light of the foregoing , the City Council desires to adopt the proposed Fiscal Year 2019-2020 Budget and tentatively approve the proposed Fiscal Year 2020- 2021 Budget, as prepared by the Finance Division , subject to any modifications made by the City Council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO MIRAGE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. Recitals. That the Recitals set forth above are true and correct. 16 Section 2. Approval and Adoption of the City's Fiscal Year 2019-2020 Budget and Tentative Approval of the City's Fiscal Year 2020- 2021 Budget. That the City Council hereby approves and adopts the City's Budget for Fiscal Year 2019-2020, including the City's five Salary Schedules for Fiscal Year 2019-2020 that were delineated in said Budget, and tentatively approve the Budget for Fiscal Year 2020-2021, both of which are on file in the City Clerk's Office . Section 3. Severability. That the City Council declares that, should any provision, section, paragraph, sentence or word of this Resolution or adopted Budgets be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections , paragraphs, sentences or words of this Resolution and/or Budgets as hereby adopted shall remain in full force and effect. Section 4. Repeal of Conflicting Provisions. That all the provisions heretofore adopted by the City or the City Council that are in conflict with the provisions of this Resolution are hereby repealed. Section 5. Effective Date. That this Resolution shall take effect upon its adoption. Section 6 . Certification. That the City Clerk shall certify to the passage of this Resolution and enter it into the book of original resolutions. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] 17 PASSED, APPROVED, and ADOPTED on this 61h day of June , 2019 . CITY OF RANCHO MIRAGE ATTEST: Kristie Ramos, City Clerk APPROVED AS TO FORM : .{:c.v Steven B . Quintanilla, City Attorney Cu~h 7-:>c..u .'~ k<r~\)t..-\.r-t e-0.- ~e? -~"\ C.d·"( A++u~f 18 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) CITY OF RANCHO MIRAGE) CERTIFICATION I, Kristie Ramos , City Clerk of the City of Rancho Mirage, California, do hereby certify that Resolution No. 2019-28 was duly adopted by the City Council of the City of Rancho Mirage, California, at a regular meeting thereof held on the 61h day of June 2019, by the following vote: AYES: NOES : ABSENT: ABSTAIN : Hobart, Kite, Smotrich, Townsend , Weill. None. None. None. Kristie Ramos City Clerk 19 RESOLUTION NO. 2019-LB-04 A RESOLUTION OF T HE CITY OF RANCHO MIRAGE LIBRARY AND OBSERVATORY BOARD OF DIRECTORS APPROVING AND ADOPTING THE LIBRARY AND OBSERVATORY FISCAL YEAR 2019 -2020 BUDGET AND TENTATIVELY APPROVING THE LIBRARY AND OBSERVATORY FISCAL YEAR 2020-2021 BUDGET WHEREAS, the City of Rancho Mirage ("City ") is a charter city and is recognized for certain purposes as a political subdivision of the State of California ; and WHEREAS, the City Council established the Rancho Mirage Library and Observatory Board (the "Board ") which serves as a legislative body responsible for establishing policies for the operation of the Library and Observatory; and WH EREAS, the Board consist of the five members of the City Council ; and WH EREAS, the Board has traditionally adopted a budget ("Budget") that enables the Library and Observatory to plan expenditures to match anticipated revenues for the following fiscal year, which is the period commencing July 1 through June 30 ; and WHEREAS, the budget appropriates all moneys of the Library and Observatory into various funds for expenditure; and WHEREAS , the Finance Division of the Department of Administrative Services manages the financial affairs of the City and the Library and Observatory, provides financial advice and information to the City Manager, Library Director and Board regarding the fiscal affairs of the Library and Observatory , and prepares the annual budget for the Library and Observatory ; and WHERE AS , the Finance Division under the direction of the City Manager and Library Di rector has prepared the proposed Library and Observatory Fiscal Year 2019- 2020 and Fiscal Year 2020 -2021 Budgets utilizing accounting and budgeting procedures which are consistent with generally accepted accounting principles (GAAP) and generally accepted audit standards (GAAS); and WH EREAS , the Board has reviewed and considered the proposed Two-Year Library and Observatory Budget for Fiscal Years 2019-2020 and Fiscal Years 2020-2021 and determined that it does not hinder the ability of any Library and Observatory official to perform his or her charter-mandated or statutory duties ; and WHE RE AS, in light of the foregoing , the Board desires to adopt the proposed Library and Observatory Fiscal Year 2019-2020 Budget and tentatively approve the proposed Fiscal Year 2020-202 1 Budget, as prepared by the Finance Division under the direction of the City Manager and Library Director, subject to any modifications made by the Board . 20 NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE RANCHO MIRAGE LIBRARY AND OBSERVATORY DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS : Section 1. Recitals. That the Recitals set forth above are true and correct. Section 2. Approval and Adoption of the Library and Observatory Fiscal Year 2019-2020 Budget and Tentative Approval of the Library and Observatory Fiscal Year 2020-2021 Budget. That the Board of Directors hereby approves and adopts the Library and Observatory Budget for Fiscal Year 2019-2020 and tentatively approve the Budget for Fiscal Year 2020-2021 , that was submitted to the Board and is on file in the City Clerk's Office . Section 3. Severability. That the Board of Directors declares that , should any prov1s1on , section , paragraph, sentence or word of this Resolution or adopted Budgets be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation , the remaining provisions , sections, paragraphs, sentences or words of this Resolution or Budgets as hereby adopted shall remain in full force and effect. Section 4. Repeal of Conflicting Provisions . That all the provisions heretofore adopted by the Board of Directors that are in conflict with the provisions of this Resolution are hereby repealed . Section 5. Effective Date. That this Resolution shall take effect upon its adoption . Section 6. Certification . That the Board Secretary shall certify to the passage of this Resolution and enter it into the book of original resolutions . 21 PASS E D, APPROVED, AND ADOPTED on this 6th day of June , 2019 . c ATTEST: Kristie Ramos , Board Secretary APPROVED AS TO FORM: (us-Steven B . Quintanilla , General Counsel ~\-;-....... Dc...v <S ~\c-~~-\(''.c_.\.,.._ "De:~ ...A'-\ c~ .... "'.s<G-\ 22 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE ) CITY OF RANCHO MIRAGE) CERTIFICATION I, Kristie Ramos , Board Secretary of the Rancho Mirage Library and Observatory Board of the City of Rancho Mirage, California, do hereby certify that Resolution No . 2019-LB-04 was duly adopted by the Rancho Mirage Library and Observatory Board of the City of Rancho Mirage , California, at a regular meeting thereof held on the 61h day of June 2019 , by the following vote : AYES: Hobart, Kite, Smotrich, Townsend , Weill. NOES : None. ABSENT : None. ABSTAIN: None. Kristie Ramos Board Secretary 23 RESOLUTION NO. 2019-CSD-03 A RESOLUTION OF THE RANCHO MIRAGE COMMUNITY SERVICES DISTRICT BOARD OF DIRECTORS APPROVING AND ADOPTING THE RANCHO MIRAGE COMMUNITY SERVICES DISTRICT'S FISCAL YEAR 2019-2020 BUDGET AND TENTATIVELY APPROVING THE RANCHO MIRAGE COMMUNITY SERVICES DISTRICT'S FISCAL YEAR 2020-2021 BUDGET WHEREAS, the Rancho Mirage Community Services District is a community services district, that was duly formed and authorized under applicable laws to finance certain designated services to the residents of the City of Rancho Mirage; and WHEREAS, the Board of Directors serves as a legislative body responsible for establishing policies for the operation of the Community Services District; and WHEREAS, the Board consist of the five members of the City Council; and WHEREAS, the Board has traditionally adopted a budget ("Budget") that enables the Community Services District to plan expenditures to match anticipated revenues for the following fiscal year, which is the period commencing July 1 through June 30; and WHEREAS, the budget appropriates all moneys of the Community Services District into various funds for expenditure; and WHEREAS, the Finance Division of the Department of Administrative Services manages the financial affairs of the City and the Community Services District, provides financial advice and information to the City Manager, City Council and Board regarding the fiscal affairs of the Community Services District, and prepares the annual budget for the Community Services District; and WHEREAS, the Finance Division under the direction of the City Manager has prepared the proposed Community Services District Fiscal Year 2019-2020 and Fiscal Year 2020-2021 Budgets utilizing accounting and budgeting procedures which are consistent with generally accepted accounting principles (GAAP) and generally accepted audit standards (GAAS); and WHEREAS, the Board has reviewed and considered the proposed Two-Year Community Services District Budget for Fiscal Years 2019-2020 and 2020-2021 and determined that it does not hinder the ability of any Community Services District official to perform his or her charter-mandated or statutory duties; and WHEREAS, in light of the foregoing, the Board desires to adopt the proposed Community Services District Fiscal Year 2019-2020 Budget and tentatively approve the proposed Fiscal Year 2020-2021 Budget, as prepared by the Finance Division under the direction of the City Manager, subject to any modifications made by the Board. 24 NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE COMMUNITY SERVICES DISTRICT OF THE CITY OF RANCHO MIRAGE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. Recitals. That the Recitals set forth above are true and correct. Section 2. Approval and Adoption of the Community Services District Fiscal Year 2019-2020 Budget and Tentative Approval of the Community Services District Fiscal Year 2020-2021 Budget. That the Board of Directors hereby approves and adopts the Community Services District Budget for Fiscal Year 2019-2020 Budget and tentatively approve the Budget for Fiscal Year 2020-2021 , that was submitted to the Board and is on file in the City Clerk's Office . Section 3. Severability. That the Board of Directors declares that, should any prov1s1on , section , paragraph, sentence or word of this Resolution and/or adopted Budgets be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections , paragraphs , sentences or words of this Resolution and/or Budgets as hereby adopted shall remain in full force and effect. Section 4. Repeal of Conflicting Provisions. That all the provisions heretofore adopted by the Board of Directors that are in conflict with the provisions of this Resolution are hereby repealed. Section 5. Effective Date. That this Resolution shall take effect upon its adoption . Section 6. Certification. That the Board Secretary shall certify to the passage of this Resolution and enter it into the book of original resolutions . [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] 25 PASSED, APPROVED, AND ADOPTED on this 6th day of June, 2019. CITY OF RANCHO MIRAGE ~~~ lfiriTlO r~lr ATTEST: Kristie Ramos, Board Secretary APPROVED AS TO FORM: ~ Steven B. Quintanilla , General Counsel c~ ,,......, '::D~, I) l.l.l..r\.A.~.._,_\.r-~c.J •. "- '"D ~'\) _.\.'i (,.._,IA<i.--<2-\ 26 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) CITY OF RANCHO MIRAGE) CERTIFICATION I, Kristie Ramos , Board Secretary of the Rancho Mirage Community Services District Board of the City of Rancho Mirage , California , do hereby certify that Resolution No . 2019-CSD-03 was duly adopted by the Rancho Mirage Community Services District Board of the City of Rancho Mirage, California , at a regular meeting thereof held on the 61h day of June 2019 , by the following vote : AYES : Hobart , Kite , Smotrich , Townsend , Weill. NOES : None . ABSENT : None . ABSTAIN : None. Kristie Ramos Board Secretary PROPOSITION 4 APPROPRIATIONS LIMIT The Appropriations Limitation imposed by Proposition 4 (Article XIIIB) was approved by the voters in November 1979. It was modified by Proposition 111 approved by the voters in June 1990. Commonly referred to as the Gann Limit, it creates a restriction on the amount of revenues classified as tax proceeds which can be appropriated for expenditure in any fiscal year. The Limit is based on actual appropriations during FY 1978-79, the base year, and is increased each year using the change in population and the change in California per capita personal income. Examples of tax proceeds include property, sales and transient occupancy taxes as well as motor vehicle license fees. The Limit does not apply to other revenues classified as non-tax proceeds such as fines and State subventions restricted to specific uses such as gasoline taxes and fees intended to recover the cost of providing services. During any fiscal year, cities may not appropriate any proceeds of taxes they receive in excess of their Limit. If they receive excess funds in any one year, they carry them into the subsequent year to be used if they are below their Appropriation Limit that year. Any excess funds remaining after the second year have to be returned to the taxpayers by reducing tax rates or fees. As an alternative, a majority of the voters may approve an “override” to increase the Limit. The law only allows such an override to last for four years maximum. The Appropriations Limit applies to “all taxes levied by and for” an agency. T he most common exceptions to the Limit’s requirements are for: x Special Districts which levied a property tax of less than $.015 in FY 1978-79 x Redevelopment agency property tax increment funds; a court determined that redevelopment agencies do not have the power to levy a property tax x Enterprise Funds x Benefit assessment districts For most cities, the funds constrained by the Limit will include the General Fund, capital project funds, and special revenue funds. The Appropriations Limit for the City of Rancho Mirage for FY 2019-2020 is $93,369,104 - an increase of approximately 5.07% over the Appropriations Limit for FY 2018-2019. Estimated tax proceeds subject to the appropriations limit based on the FY 2019-2020 Budget total $28,764,244, an amount $64,604,860 under the appropriations limit for FY 2019-2020. For purposes of the Limit calculation, either the change in population of Rancho Mirage (1.05% increase from January 2018 to January 2019) or Riverside County (1.17% increase during the same time period) is to be adopted by the City Council together with the 3.85% increase in per capita personal income provided by the State Department of Finance. The resolution adopting the Proposition 4 Appropriations Limit for Fiscal Year 2019-2020 provides for the increase in Riverside County population since it results in a larger Appropriations Limit for the City. 27 APPROPRIATIONS LIMIT FOR FY 2018-2019 a 88,867,905$ ADJUSTMENT FACTORS: PRICE FACTOR - % CHANGE IN CALIFORNIA PER CAPITA PERSONAL INCOME FACTOR 3.85 POPULATION GROWTH FACTOR - RIVERSIDE COUNTY 1.17 <-------- ** CITY OF RANCHO MIRAGE 1.05 CONVERSION OF ADJUSTMENT FACTORS TO RATIOS: (FACTOR + 100)/100 PRICE FACTOR - b 1.0385 POPULATION GROWTH FACTOR -c 1.0117 APPROPRIATIONS LIMIT FOR FY 2019-2020:93,369,104$ 2018-2019 APPROPRIATION LIMIT(a) x CONVERTED PRICE FACTOR (b) x CONVERTED POPULATION GROWTH FACTOR (c) ** Population growth factor used is the higher of the county or city growth change. CITY OF RANCHO MIRAGE CALCULATION OF APPROPRIATIONS LIMIT FISCAL YEAR 2019-2020 28 FY 2019-2020 TOTAL APPROPRIATIONS 52,670,747$ Less: Non-Tax Proceeds 23,906,503 FY 2019-2020 Appropriation of Tax Proceeds 28,764,244$ Subject to the Appropriations Limit FY 2019-2020 Appropriations Limit 93,369,104 FY 2019-2020 Appropriations Under the 64,604,860$ Appropriations Limit Note: CITY OF RANCHO MIRAGE COMPARISON OF ANNUAL BUDGET TO APPROPRIATIONS LIMIT FISCAL YEAR 2019-2020 The appropriations limit calculation excludes the former Redevelopment Agency Successor Agency because of a California Court decision that determined that Redevelopment Agencies do not have the power to levy a property tax. Based on the same reasoning, the appropriations limit calculation also excludes the Housing Authority. Additionally, the Community Services District is also excluded because it merely serves as an internal funding conduit for library and fire services. 29 30 31 RESOLUTION NO. 2019-24 A RESOLUTION OF THE CITY OF RANCHO MIRAGE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2019-20 IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE WHEREAS, Article XIII 8 of the Constitution of the State of California, as proposed by the Initiative Measure approved by the people at the special statewide election held on November 6, 1979 and amended in June, 1990, by the people of the State of California ("Proposition 111"), provides that the total annual appropriations subject to limitations of each local government shall not exceed the appropriations limit of such entity for the prior year adjusted for changes in the cost of living and population except as otherwise specifically provided for in said Article ; and WHEREAS, the State Legislature added Division 9 (commencing with Section 7900) to Title 1 of the Government Code of the State of California to implement Article XIII 8 of the California Constitution; and WHEREAS, the Department of Administrative Services of the City of Rancho Mirage ("City") has calculated the City's Appropriations Limit ("Appropriations Limit") for Fiscal Year 2019 -2020, as set forth in Exhibit "A," which is attached hereto and incorporated herein by this reference; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution , establish its appropriations limit for the following fiscal year pursuant to Article XIII 8 at a regularly scheduled meeting or a noticed special meeting and that fifteen days prior to such meeting documentation used in the determination of the appropriations limit shall be made available to the public; and WHEREAS, Proposition 111 , as approved by the voters of the State of California, requires a recorded vote of the City Council regarding which of the annual adjustment factors have been selected each year. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO MIRAGE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS : Section 1. Recitals That the recitals set forth above are true and correct. 32 Section 2. Selection of Appropriations Factors That the following factors or growth in the approp riations limit were selected, in accordance with Proposition 111 : Change in California per capita personal income Change in Riverside County population Section 3. Establishment of Appropriations Limit That the City Counci l hereby establishes, approves and adopts the Fiscal Year 2019-2020 Appropriations Limit, as set forth in Exhibit "A." Section 4. Severability That the City Council declares that, should any provision, section , paragraph , sentence or word of this Resolution be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation , the remaining provisions , sections , paragraphs, sentences or words of this Resolution as hereby adopted shall remain in full force and effect. Section 5. Repeal of Conflicting Provisions That all the provisions heretofore adopted by the City or the City Council that are in conflict with the provisions of this Resolution are hereby repealed. Section 6. Effective Date That this Resolution shall take effect upon its adoption . Section 7. Certification That the City Cle rk sha ll certify to the passage and adoption of this resolution and enter it into the book of original resolutions . [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 33 PASSED, APPROVED, AND ADOPTED on this 61h day of June , 2019 . ATTEST: Kristie Ramos , City Clerk APPROVED AS TO FORM: f"~ Ste en B. QUintamlla, C1ty Attorney Co l\"' ~u '\' l.c..~..rk~c...+.r ~ ck. 'De~->~'{ (.~~ A~\VUL'f CITY OF RANCHO MIRAGE 34 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE ) CITY OF RANCHO MIRAGE) CERTIFICATION I, Kristie Ramos , City Clerk of the City of Rancho Mirage, California , do hereby certify that Resolution No . 2019-24 was duly adopted by the City Council of the City of Rancho Mirage, California , at a regular meeting thereof held on the 61h day of June 2019 , by the following vote : AYES: NOES: ABSENT: ABSTAIN : Hobart, Kite, Smotrich , Townsend , Weill. None. None . None . ~~~~~~- Kristie Ramos City Clerk CitizensRancho Mirage City CouncilCity AttorneyCity Manager &Housing Authority Executive DirectorCity ClerkRecords ManagementLibrary ServicesCirculationInformation /ReferenceChildren’sServicesAdultServicesEducational ProgramsManagement ServicesGeneral GovernmentMandated ProgramsRegional Planning & ImplementationSpecial ProgramsExecutive AssistanceAdministrative ServicesHuman ResourcesInformation ServicesEmergencyPreparednessPayrollBudgetingPurchasingAccounts PayableAccounts ReceivableLand UsePlanning & ZoningBuilding & SafetyCode CompliancePublic SafetyRiverside County Sheriff’s DepartmentCitizens on Patrol (COPs)Riverside County Fire DepartmentEconomic Development & Housing AuthorityProject Management Affordable Housing ProgramProperty Improvement ProgramTitle 25 Assistance for Mobile Home CommunitiesPublicWorksEngineeringCapital ImprovementsStreet MaintenanceParks/ Median Islands & Parkways Facilities & Fleet MaintenanceORGANIZATION CHARTTourism & MarketingPublic Information Community Relations35 36 FUND DESCRIPTIONS The resources of the City of Rancho Mirage are allocated to and accounted for in individual funds based upon the purposes for which the funds are to be spent and the means by which spending activities are controlled. The various funds used are described below. GOVERNMENTAL FUNDS are used to account for the financing of most of the City's governmental functions. The City uses four types of governmental funds: General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds. The General Fund is the operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. x The Prudent Reserve commitment set aside is for future revenue shortfall that meet or exceed the following. If the state reduces future revenue streams or if economic conditions lead to a decline in total general fund revenues of 9% or more from the prior year total general fund revenue amount in any given fiscal year. The City may utilize the Prudent Reserve funds to maintain levels of service to the City and its residents. x The Capital Project Reserve commitment set aside is for land, equipment replacement, information technology equipment and software, facility and infrastructure renovation, upgrade and acquisitions. This set aside can also be used for solar and other “green” projects. x The Disaster Recovery Reserve commitment set aside is to cover costs and losses as a result of a major earthquake and disasters that require the activation of the City’s Emergency Operation Center (EOC) in accordance with California Emergency Services Act. x The Economic Development Reserve is due to the passage of AB X1 26 and the loss of the redevelopment agency funding for economic development projects and programs. The Economic Development commitment set aside is to be used to continue economic development efforts such as the Highway 111 Façade improvement and property upgrade program, as well as incentive and acquisitions programs to encourage retail and hotel growth within the City. x The City of Rancho Mirage Public Library Reserve is for the anticipated supplement by the General Fund for the operating and capital costs of the Library Fund. x The Public Safety Reserve is for police, fire and medical services, operations, equipment and capital needs, as the City places a high priority on providing the absolute best in Public Safety and also prides itself on providing state-of-the-art equipment, highly trained and qualified safety personnel to service our community. This reserve will allow the City to maintain responsiveness to changing or unforeseen Public Safety needs in the future. 37 SPECIAL REVENUE FUNDS are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures of specified purposes. x The Citizens Option for Public Safety (COPS) Fund is used to account for the revenues and expenditures of the State grant for frontline police officers. x The License Tax Fund is used to account for revenues and expenditures associated with new development and the increased need of capital improvements as a result thereof. x The Agua Caliente Band of Cahuilla Indians (ACBCI) Tourism Fee Fund is used to account for the revenues and expenditures pursuant to the Funding Agreement between the City and the Tribe. x The Peg Channel Fund is used to account for revenues and expenditures for the delivery of City programming through the local public television network. x The Tourism and Marketing Fund is used to account for the revenues and expenditures associated with the City’s tourism and marketing program. x The Landscape and Lighting Fund is used to account for the revenues and expenditures associated with the maintenance of landscaped streets and medians and the City's street lighting. x The Community Facilities District Fund is used to account for the revenues and expenditures associated with providing public facilities and services to new development not reimbursed by property taxes. x The Fire Tax Fund is used to account for the revenues and expenditures associated with the provision of fire protection, prevention and paramedic services. x The Community Services District Fund is used as a funding conduit for library and fire services. x The Parkland Fund is used to account for the revenues and expenditures associated with the City's park and recreation facilities. x The Gas Tax Fund is used to account for the state gasoline tax revenues which are used for maintenance and improvement of the City's streets. x The Measure A Fund is used to account for the local portion of a 1/2% sales tax that is required to be used for the maintenance and improvement of City streets. x The Air Pollution Reduction Fund is used to account for revenues and expenditures related to air pollution mitigation efforts. x The Library Fund is used to account for revenues and expenditures associated with the provision of public library services. x The Library Foundation Fund is used to account for revenues and expenditures earned and incurred by the Library non-profit foundation. x The Rent Control Fund is used to account for funds collected from mobilehome park owners and used to provide professional assistance on their behalf. 38 x The Storm Water Quality Fund is used to account for revenues and expenditures related to reducing water pollution. x The AB939 Recycling Program Fund is used to account for the revenues and expenditures related to regional solid waste management programs. x The Traffic Safety Fund is used to account for traffic fines and forfeiture revenues received by the City as a result of enforcement action within Rancho Mirage by the Sheriff’s Department and CHP. The revenues are used for traffic safety purposes. x The Housing Authority Fund is used to account for revenues and expenditures associated with retention and development of affordable housing units. CAPITAL PROJECTS FUNDS are used to account for resources used for the acquisition or construction of major capital facilities. x The Development Impact Fee Funds is used to account for the fees collected on new development to fund construction of public facilities and infrastructure needed to serve the new development. ENTERPRISE FUNDS account for operations that are financed and operated in a manner similar to a private enterprise where the intent is to provide goods or services to the public x The Rancho Mirage Energy Authority (“RMEA”) Fund is used to account for the RMEA electricity purchases it provides to Rancho Mirage electric customers, focusing on affordable rates and increased renewable energy content. 39 40 CITY OF RANCHO MIRAGE ALL FUNDS FINANCIAL SUMMARY For the Fiscal Years Ending June 30, 2018 Actual and June 30, 2019 Estimate Unassigned Unassigned FISCAL YEAR 2017-2018 ACTUAL Fund Balance Fund Balance June 30, 2017 Transfers Transfers Reserve June 30, 2018 Actual Revenues In Expenditures Out Changes Actual General Fund General $ 10,873,888 27,832,167 4,762,763 30,676,146 1,353,444 5,519,604 16,958,833 Citizens Option for Public Safety 366 157,279 - 155,045 - (2,599)- License Tax 921,459 68,277 - 29,907 - -959,829 ACBCI Tourism Fee - 478,927 - 24,143 446,763 (8,022) - PEG Channel 334,852 122,006 - 8,202 - - 448,657 Tourism and Marketing - 1,015,797 326,789 1,342,586 - - - Total General Fund $ 12,130,566 29,674,454 5,089,552 32,236,029 1,800,207 5,508,984 18,367,319 Special Revenue Funds Landscape and Lighting Funds $ 292,128 565,540 5,971 508,295 48,858 - 306,486 Community Facilities Districts Funds - 4,641,662 79,454 43,446 4,596,286 (81,384) - Fire Tax Fund 67,373 467,590 6,669,349 7,136,066 - - 68,245 Community Services District Fund - 4,091,026 2,953,943 - 7,044,969 - - Parkland Fund 1,083,063 645,844 55,398 604,844 - 9,471 1,188,932 Gas Tax Fund 2,357,528 509,507 - 912,114 - -1,954,921 Measure A Fund 3,367,269 840,479 - 2,009,876 - -2,197,872 Air Pollution Reduction Fund 3,729 23,202 21,826 - -5,105 Library Fund 2,878,318 71,387 2,884,854 2,633,451 66,906 - 3,134,201 Library Foundation 1,790,279 295,817 - 305,215 - - 1,780,881 Rent Control Fund 25,970 392 - -- - 26,362 Storm Water Quality Fund 147,467 123,938 1,058 119,591 10,554 - 142,318 AB 939 Recycling Program Fund 2,936,908 230,099 - 187,546 70,853 - 2,908,608 Traffic Safety Fund 3,603 35,845 - -38,773 - 675 Housing Authority Funds 9,190,381 1,750,204 9,622 2,037,625 792,988 2,406,364 10,525,959 Development Impact Fee Funds 2,581,828 341,487 - 109,865 - - 2,813,450 Total Special Revenue Funds $ 26,725,843 14,634,019 12,659,648 16,629,760 12,670,187 2,334,451 27,054,015 Enterprise Funds Rancho Mirage Energy Authority - 2,094,542 - 1,334,576 - - 759,966 Total All Funds 38,856,410 46,403,015 17,749,200 50,200,365 14,470,394 7,843,435 46,181,300 Unassigned Unassigned FISCAL YEAR 2018-2019 ESTIMATE Fund Balance Fund Balance June 30, 2018 Transfers Transfers Reserve June 30, 2019 Actual Revenue In Expenditures Out Changes Actual General Fund General $ 16,958,833 25,607,712 4,724,666 24,058,371 854,507.6 (11,961,609) 10,416,723 Citizens Option for Public Safety - 149,930 - 153,557 - 3,627 - License Tax 959,829 71,561 - 470,744 - -560,646 ACBCI Tourism Fee Fund - 504,603 - 47,460 468,918 11,775 - PEG Channel 448,657 121,791 - 230,544 - - 339,904 Tourism and Marketing Fund - 1,025,692 529,515 1,555,207 - - - Total General Fund $ 18,367,319 27,481,288 5,254,181 26,515,883 1,323,426 (11,946,207) 11,317,272 Special Revenue Funds Landscape and Lighting Funds $ 306,486 583,843 5,971 450,289 50,182 - 395,829 Community Facilities Districts Funds - 4,379,118 79,454 43,953 4,525,325 110,706 - Fire Tax Fund 68,245 1,376,843 6,092,671 7,468,622 - - 69,137 Community Services District Fund - 3,970,445 3,300,370 - 7,270,815 - - Parkland Fund 1,188,932 671,798 56,722 483,859 - - 1,433,593 Gas Tax Fund 1,954,921 742,260 - 1,244,104 - - 1,453,077 Measure A Fund 2,197,872 1,103,140 - 319,599 - - 2,981,414 Air Pollution Reduction Fund 5,105 30,551 18,228 - - 17,427 Library Fund 3,134,201 127,734 3,001,594 2,772,903 69,317 - 3,421,310 Library Foundation 1,780,881 398,178 - 345,854 - - 1,833,205 Rent Control Fund 26,362 401 - -- - 26,763 Storm Water Quality Fund 142,318 1,100 1,058 110,419 11,022 - 23,035 AB 939 Recycling Program Fund 2,908,608 233,027 - 163,280 73,257 - 2,905,097 Traffic Safety Fund 675 30,307 - -30,983 - - Housing Authority Funds 10,525,959 1,754,340 4,865 2,413,301 818,116 1,816,991 10,870,738 Development Impact Fee Funds 2,813,450 568,773 - 79,883 - - 3,302,340 Total Special Funds $ 27,054,015 15,971,857 12,542,706 15,914,294 12,849,017 1,927,697 28,732,965 Enterprise Funds Rancho Mirage Energy Authority $ 759,966 17,940,620 - 16,039,442 - - 2,661,144 Total All Funds $ 46,181,300 61,393,765 17,796,887 58,469,618 14,172,443 (10,018,510) 42,711,381 41 CITY OF RANCHO MIRAGE ALL FUNDS FINANCIAL SUMMARY For the Fiscal Years Ending June 30, 2020 and 2021 Budget Unassigned Unassigned FISCAL YEAR 2019-2020 BUDGET Fund Balance Fund Balance June 30, 2019 Transfers Transfers Reserve June 30, 2020 Estimate Revenues In Expenditures Out Changes Budget General Fund General $ 10,416,723 29,469,518 4,831,942 31,511,842 3,501,348 (1,253,159) 8,451,834 Citizens Option for Public Safety - 101,000 - 101,000 - - - License Tax 560,646 86,400 - 500,863 - - 146,183 ACBCI Tourism Fee - 502,000 - 26,000 476,000 - - Peg Channel 339,904 106,000 - 250,000 - - 195,904 Tourism and Marketing - 1,025,000 462,043 1,487,043 - - - Total General Fund $ 11,317,272 31,289,918 5,293,985 33,876,748 3,977,348 (1,253,159) 8,793,921 Special Revenue Funds Landscape and Lighting Funds $ 395,829 566,425 9,271 528,995 57,619 - 384,911 Community Facilities Districts Funds - 4,778,710 85,548 48,390 4,815,868 - - Fire Tax Fund 69,137 1,010,874 8,217,776 9,228,650 - - 69,137 Community Services District Fund - 4,132,000 2,600,000 - 6,732,000 - - Parkland Fund 1,433,593 590,600 64,315 1,076,679 - - 1,011,829 Gas Tax Fund 1,453,077 816,200 - 1,998,000 - - 271,277 Measure A Fund 2,981,414 1,299,388 - 2,627,785 - - 1,653,017 Air Pollution Reduction Fund 17,427 23,100 - 17,250 - - 23,277 Library Fund 3,421,310 40,850 3,109,493 3,357,742 68,359 - 3,145,552 Library Foundation 1,833,205 418,000 - 402,500 - - 1,848,705 Rent Control Fund 26,763 - - - - - 26,763 Storm Water Quality Fund 23,035 125,800 1,058 151,600 11,174 - (12,881) AB 939 Recycling Program Fund 2,905,097 219,000 - 199,500 68,116 - 2,856,481 Traffic Safety Fund - 30,250 - -30,250 - - Housing Authority Funds 10,870,738 3,787,406 515,000 2,182,859 1,333,055 - 11,657,230 Development Impact Fee Funds 3,302,340 361,400 - 1,174,208 - - 2,489,532 Total Special Revenue Funds $ 28,732,965 18,200,003 14,602,461 22,994,158 13,116,441 - 25,424,830 Enterprise Funds Rancho Mirage Energy Authority $ 2,661,144 20,870,000 - 17,775,500 - - 5,755,644 Total All Funds $ 42,711,381 70,359,921 19,896,446 74,646,406 17,093,789 (1,253,159) 39,974,394 Unassigned Unassigned FISCAL YEAR 2020-2021 BUDGET Fund Balance Fund Balance June 30, 2020 Transfers Transfers Reserve June 30, 2021 Estimate Revenues In Expenditures Out Changes Budget General Fund General $ 8,451,834 23,162,451 4,892,397 28,478,310 3,528,194 - 4,500,178 Citizens Option for Public Safety - 101,000 - 101,000 - - - License Tax 146,183 86,400 - 433,071 - - (200,488) ACBCI Tourism Fee Fund - 357,000 - 30,000 327,000 - - Peg Channel 195,904 106,000 - 230,000 - - 71,904 Tourism and Marketing - 725,000 652,554 1,377,554 - - - Total General Fund $ 8,793,921 24,537,851 5,544,951 30,649,935 3,855,194 - 4,371,594 Special Revenue Funds Landscape and Lighting Funds $ 384,911 571,925 9,821 549,635 58,689 - 358,333 Community Facilities Districts Funds - 4,866,406 85,548 49,340 4,902,614 - - Fire Tax Fund 69,137 1,061,890 8,304,160 9,366,050 - - 69,137 Community Services District Fund - 4,132,000 2,600,000 - 6,732,000 - - Parkland Fund 1,011,829 596,280 6,696 594,367 - - 1,020,438 Gas Tax Fund 271,277 772,400 - 2,398,000 - - (1,354,323) Measure A Fund 1,653,017 1,077,476 - 1,413,968 - - 1,316,525 Air Pollution Reduction Fund 23,277 23,100 - 17,250 - - 29,127 Library Fund 3,145,552 40,850 2,801,743 3,230,434 65,119 - 2,692,592 Library Foundation 1,848,705 403,000 - 442,500 - - 1,809,205 Rent Control Fund 26,763 - - - - - 26,763 Storm Water Quality Fund (12,881) 125,800 1,058 157,600 10,958 - (54,581) AB 939 Recycling Program Fund 2,856,481 219,000 - 199,500 71,013 - 2,804,968 Traffic Safety Fund - 30,250 - -30,250 - - Housing Authority Funds 11,657,230 4,590,736 199,650 2,160,609 1,023,133 - 13,263,874 Development Impact Fee Funds 2,489,532 361,400 - 1,519,982 - - 1,330,950 Total Special Revenue Funds $ 25,424,830 18,872,513 14,008,676 22,099,235 12,893,776 - 23,313,008 Enterprise Funds Rancho Mirage Energy Authority $ 5,755,644 18,365,000 - 18,145,500 - - 5,975,144 Total All Funds $ 39,974,394 61,775,364 19,553,627 70,894,670 16,748,970 - 33,659,745 42 2017-18 2018-19 2018-19 2019-20 2020-21 FUND DESCRIPTIONS ACTUAL BUDGET ESTIMATE BUDGET BUDGET General Fund General Fund $ 32,594,930 33,579,207 30,332,378 34,301,460 28,054,848 Citizens Option for Public Safety 157,279 100,750 149,930 101,000 101,000 License Tax Fund 68,277 222,000 71,561 86,400 86,400 Agua Caliente Band of Cahuilla Indians 478,927 521,000 504,603 502,000 357,000 PEG Channel 122,006 104,000 121,791 106,000 106,000 Tourism and Marketing 1,342,586 1,470,643 1,555,207 1,487,043 1,377,554 Total General Fund $ 34,764,006 35,997,600 32,735,469 36,583,903 30,082,802 Special Revenue Funds Landscape and Lighting Funds $ 571,511 589,807 589,814 575,696 581,746 Community Facilities Districts Funds 4,721,116 4,713,978 4,458,572 4,864,258 4,951,954 Fire Tax Fund 7,136,938 8,703,076 7,469,514 9,228,650 9,366,050 Community Services District Fund 7,044,969 7,110,000 7,270,815 6,732,000 6,732,000 Parkland Fund 701,242 701,739 728,520 654,915 602,976 Gas Tax Fund 509,507 730,500 742,260 816,200 772,400 Measure A Fund 840,479 928,875 1,103,140 1,299,388 1,077,476 Air Pollution Reduction Fund 23,202 20,100 30,551 23,100 23,100 Library Fund 2,956,241 2,839,224 3,129,328 3,150,343 2,842,593 Library Foundation 295,817 307,000 398,178 418,000 403,000 Rent Control Fund 392 1,935 401 -- Storm Water Quality Fund 124,996 106,158 2,158 126,858 126,858 AB 939 Recycling Program Fund 230,099 220,272 233,027 219,000 219,000 Traffic Safety Fund 35,845 30,250 30,307 30,250 30,250 Housing Authority Funds 1,759,826 2,294,020 1,759,205 4,302,406 4,790,386 Development Impact Fee Funds 341,487 624,274 568,773 361,400 361,400 Total Special Revenue Funds $ 27,293,667 29,921,208 28,514,563 32,802,464 32,881,189 Enterprise Funds Rancho Mirage Energy Authority $ 2,094,542 15,800,000 17,940,620 20,870,000 18,365,000 $ 64,152,215 81,718,808 79,190,652 90,256,367 81,328,991 CITY OF RANCHO MIRAGE SUMMARY OF REVENUES AND OPERATING TRANSFERS IN ALL FUNDS 43 2017-18 2018-19 2018-19 2019-20 2020-21 FUND DESCRIPTIONS ACTUAL BUDGET ESTIMATE BUDGET BUDGET General Fund General Fund $ 32,029,590 33,816,404 24,912,879 35,013,190 32,006,504 Citizens Option for Public Safety 155,045 153,575 153,557 101,000 101,000 License Tax Fund 29,907 1,050,863 470,744 500,863 433,071 Agua Caliente Band of Cahuilla Indians 470,906 521,000 516,378 502,000 357,000 PEG Channel 8,202 400,000 230,544 250,000 230,000 Tourism and Marketing 1,342,586 1,555,237 1,555,207 1,487,043 1,377,554 Total General Fund $ 34,036,236 37,497,079 27,839,309 37,854,096 34,505,129 Special Revenue Funds Landscape and Lighting Funds $ 557,153 576,614 500,471 586,614 608,324 Community Facilities Districts Funds 4,639,733 4,726,078 4,569,278 4,864,258 4,951,954 Fire Tax Fund 7,136,066 8,828,076 7,468,622 9,228,650 9,366,050 Community Services District Fund 7,044,969 7,271,000 7,270,815 6,732,000 6,732,000 Parkland Fund 604,844 663,650 483,859 1,076,679 594,367 Gas Tax Fund 912,114 1,843,000 1,244,104 1,998,000 2,398,000 Measure A Fund 2,009,876 1,882,400 319,599 2,627,785 1,413,968 Air Pollution Reduction Fund 21,826 18,230 18,228 17,250 17,250 Library Fund 2,700,357 2,842,258 2,842,220 3,426,101 3,295,553 Library Foundation 305,215 345,875 345,854 402,500 442,500 Rent Control Fund - 1,300 - - - Storm Water Quality Fund 130,145 121,522 121,441 162,774 168,558 AB 939 Recycling Program Fund 258,399 273,257 236,537 267,616 270,513 Traffic Safety Fund 38,773 30,985 30,983 30,250 30,250 Housing Authority Funds 2,830,612 3,385,496 3,231,417 3,515,914 3,183,742 Development Impact Fee Funds 109,865 81,090 79,883 1,174,208 1,519,982 Total Special Revenue Funds $ 29,299,947 32,890,831 28,763,311 36,110,599 34,993,011 Enterprise Fund Rancho Mirage Energy Authority $ 1,334,576 16,040,000 16,039,442 17,775,500 18,145,500 $ 64,670,759 86,427,910 72,642,061 91,740,195 87,643,640 CITY OF RANCHO MIRAGE SUMMARY OF EXPENDITURES AND OPERATING TRANSFERS OUT ALL FUNDS 44 CITY OF RANCHO MIRAGE SCHEDULE OF AUTHORIZED STAFF POSITIONS AND SALARIES Fund/Division Full-Time Part-Time Salary Full-Time Part-Time Salary General Fund City Clerk 2 - 141,036$ 2 -143,210$ City Manager/Management Services 2 - 377,548 3 -394,710 Planning 6 - 569,768 7 -580,495 Building 4 - 344,930 4 -356,048 Code Compliance 5 - 291,357 4 -277,895 Engineering 9 - 968,510 8 -852,057 Street Maintenance 6 - 373,267 7 -441,634 Facilities and Fleet Maintenance 6 - 401,773 7 -464,232 Emergency Services 0 - 27,962 0 -28,523 General Government 0 -- 0 -- Administration 6 - 527,423 6 -512,363 Finance 5 - 340,653 5 -340,330 Information Services 5 - 455,274 6 -508,717 Tourism and Marketing 3 - 335,325 3 345,730 Economic Incentives 3 - 242,749 2 -169,980 GENERAL FUND SUBTOTAL 62 0 5,397,575$6405,415,924$ Parkland Fund 1 - 88,788 1 -90,120 Library Fund 16 7.92 1,497,603 17 10.98 1,388,376 Housing Authority 1 - 66,339 2 -126,857 TOTAL 80 7.92 7,050,305$84 10.98 7,021,277$ Fund/Division Full-Time Part-Time Salary Full-Time Part-Time Salary General Fund City Clerk 2 - 151,991$ 2 -156,714$ City Manager/Management Services 3 - 397,748 3 -402,356 Planning 7 - 676,115 7 -694,540 Building 4 - 314,699 4 -325,301 Code Compliance 4 - 270,861 4 -281,263 Engineering 8 - 878,729 8 -889,006 Street Maintenance 7 - 407,687 7 -423,218 Facilities and Fleet Maintenance 7 - 522,935 7 -488,745 Emergency Services 0 -- 0 -- General Government 0 -- 0 -- Administration 6 - 583,820 6 -594,532 Finance 5 - 368,858 5 -379,806 Information Services 6 - 516,385 6 -522,751 Tourism and Marketing 3 - 316,704 3 -326,472 Economic Development 2 - 136,021 2 -143,536 GENERAL FUND SUBTOTAL 64 0 5,542,553$6405,628,240$ Parkland Fund 1 - 90,120 1 -90,120 Library Fund 17 10.98 1,651,844 17 10.98 1,692,964 Housing Authority 2 - 153,969 2 -161,882 TOTAL 84 10.98 7,438,486$84 10.98 7,573,206$ FY 2019-2020 FY 2020-2021 FY 2017-2018 FY 2018-2019 45 0 2 4 6 8 1012141618City ClerkCity Manager/Management ServicesPlanningBuildingCode ComplianceEngineeringStreet MaintenanceFacilities and Fleet MaintenanceEmergency ServicesGeneral GovernmentAdministrationFinanceInformation ServicesTourism and MarketingEconomic DevelopmentParkland FundLibrary FundHousing AuthorityNumber of StaffAuthorized StaffFY 2019-2020Full-TimePart-Time46 0 2 4 6 8 1012141618City ClerkCity Manager/Management ServicesPlanningBuildingCode ComplianceEngineeringStreet MaintenanceFacilities and Fleet MaintenanceEmergency ServicesGeneral GovernmentAdministrationFinanceInformation ServicesTourism and MarketingEconomic DevelopmentParkland FundLibrary FundHousing AuthorityNumber of StaffAuthorized StaffFY 2020-2021Full-TimePart-Time47 48 Original Final FY 17-18 FY 18-19 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Budget Estimate Proposed Proposed A.OPERATING REVENUES AND EXPENDITURES Operating Revenues $ 28,347,950 27,353,403 27,528,403 31,701,063 28,315,565 25,238,280 Operating Expenditures: City Council 250,359 263,418 266,073 265,425 273,986 263,710 City Clerk 249,234 292,458 325,908 303,614 328,371 246,804 City Manager 499,152 564,870 564,870 531,261 576,774 576,443 City Attorney 484,082 500,000 512,085 512,082 500,000 525,000 Planning 812,067 848,719 883,844 848,005 1,209,494 1,201,688 Building & Safety 690,204 608,063 668,668 576,220 689,384 727,487 Code Compliance 391,843 467,617 499,467 499,296 507,290 491,655 Engineering 1,383,046 1,240,632 1,267,837 1,234,710 1,347,251 1,290,170 Street Maintenance 917,038 1,102,360 1,113,360 1,055,026 1,145,553 1,101,121 Facilities & Fleet Maintenance 1,162,431 1,353,441 1,353,441 1,211,214 1,457,110 1,346,723 Public Safety 7,842,319 9,285,262 9,285,262 8,408,797 9,175,762 10,096,500 Public Safety - Operating Subsidy: Fire Fund 1,026,655 2,312,949 1,812,949 324,993 1,886,255 1,834,790 Emergency Services 65,706 71,904 73,789 65,241 49,540 39,300 General Government 940,632 2,027,526 2,382,401 2,106,448 2,169,250 1,539,854 General Government-Ritz Rebate 1,039,188 1,000,000 1,000,000 1,020,531 1,000,000 800,000 Mandated Programs 20,620 20,800 20,800 16,668 20,900 18,900 Regional Planning & Implementation 138,223 197,988 197,988 192,598 198,978 139,997 Administration 713,384 747,656 863,896 863,865 768,845 764,978 Finance 660,759 663,209 669,109 659,849 779,400 759,548 Information Technology 967,801 1,223,590 1,223,590 1,212,896 1,260,842 1,210,628 Special Programs 640,671 519,500 619,500 602,912 673,000 324,000 Special Programs- Special Assistance Funds 101,500 103,000 103,000 100,500 103,000 30,000 Community Relations 319,095 339,000 339,000 302,033 322,000 129,000 Tourism & Marketing 326,789 450,643 529,543 529,515 462,043 652,554 Economic Development 382,132 368,800 411,600 278,703 347,517 267,086 Total Operating Expenditures $ 22,024,929 26,573,405 26,987,980 23,722,404 27,252,545 26,377,936 Operating Revenues Over Operating Expenditures $ 6,323,021 779,998 540,423 7,978,659 1,063,020 (1,139,656) B.NON-OPERATING REVENUES $ 4,246,980 6,050,804 6,050,804 429,966 5,985,895 2,816,568 C.OTHER EXPENDITURES Liability Payments 5,080,648 -- 756,537 -- Non-Operating Transfer Out: Fire Fund - -- -842,000 1,037,000 Non-Operating Transfer Out: Library Fund - -- -307,750 - Current Year Capital Appropriations 4,924,013 6,828,424 6,828,424 1,454,469 6,610,895 4,591,568 Total Other Expenditures $ 10,004,661 6,828,424 6,828,424 2,211,006 7,760,645 5,628,568 D.NET CHANGE IN FUND BALANCE 565,340 2,378 (237,197) 6,197,619 (711,730)(3,951,656) E.FUND BALANCE DESIGNATIONS Unassigned Fund Balance 16,958,833 11,534,837 4,752,788 11,187,604 8,451,834 4,650,178 Prudent Reserve 25,000,000 25,000,000 25,000,000 25,000,000 20,989,366 20,989,366 Public Safety Reserve 5,000,000 5,000,000 10,000,000 10,000,000 10,000,000 10,000,000 Capital Projects Reserve 6,010,825 6,010,825 6,010,825 6,010,825 6,010,825 6,010,825 Disaster Recovery Reserve 11,000,000 11,000,000 5,000,000 5,000,000 4,364,000 4,364,000 Economic Development Reserve 1,180,907 1,180,907 6,000,000 6,000,000 5,850,000 5,700,000 Library Reserve 2,877,650 2,877,650 10,000,000 10,000,000 10,000,000 10,000,000 F. TOTAL FUND BALANCE DESIGNATIONS $68,028,215 62,604,220 66,763,613 73,198,429 65,666,025 61,714,369 CITY OF RANCHO MIRAGE GENERAL FUND FINANCIAL SUMMARY FUND 101 49 $- $10 $20 $30 $40 $50 $60 $70 $80 MillionsFiscal Year Ended June 30 General Fund Financial History Undesignated Fund Balance Plus Designations for Capital Projects, Prudent Reserve, Disaster Recovery & Public Facilities 50 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Actual Budget Budget Budget $ 28,347,950 $27,528,403 $28,315,565 $25,238,280 City Council 250,359 266,073 273,986 263,710 City Clerk 249,234 325,908 328,371 246,804 City Manager 499,152 564,870 576,774 576,443 City Attorney 484,082 512,085 500,000 525,000 Planning 812,067 883,844 1,209,494 1,201,688 Building & Safety 690,204 668,668 689,384 727,487 Code Compliance 391,843 499,467 507,290 491,655 Engineering 1,383,046 1,267,837 1,347,251 1,290,170 Street Maintenance 917,038 1,113,360 1,145,553 1,101,121 Facilities & Fleet Maintenance 1,162,431 1,353,441 1,457,110 1,346,723 Public Safety 7,842,319 9,285,262 9,175,762 10,096,500 Public Safety - Operating Subsidy: Fire Fund 1,026,655 1,812,949 1,886,255 1,834,790 Emergency Services 65,706 73,789 49,540 39,300 General Government 940,632 2,382,401 2,169,250 1,539,854 General Government-Ritz Rebate 1,039,188 1,000,000 1,000,000 800,000 Mandated Programs 20,620 20,800 20,900 18,900 Regional Planning & Implementation 138,223 197,988 198,978 139,997 Administration 713,384 863,896 768,845 764,978 Finance 660,759 669,109 779,400 759,548 Information Technology 967,801 1,223,590 1,260,842 1,210,628 Special Programs 640,671 619,500 673,000 324,000 Special Programs - Special Assistance Funds 101,500 103,000 103,000 30,000 Community Relations 319,095 339,000 322,000 129,000 Tourism & Marketing 326,789 529,543 462,043 652,554 Economic Development 382,132 411,600 347,517 267,086 22,024,929 26,987,980 27,252,545 26,377,936 $ 6,323,021 $540,423 $1,063,020 $(1,139,656) Contribution From Reserves Economic Development Reserve Highway 111 Specific Plan Update - - 150,000 150,000 $- - 150,000 150,000 Revenues in Excess of Expenditures $ 6,323,021 540,423 1,213,020 (989,656) Total Contributions From Reserves Total Budgeted Operating Expenditures Operating Revenues in Excess of Operating Expenditures City of Rancho Mirage GENERAL FUND SUMMARY OF OPERATING REVENUES AND EXPENDITURES Operating Revenues Operating Expenditures: 51 $0 $10 $20 $30 MillionsFiscal Year Ended June 30 GENERAL FUND OPERATING REVENUES AND OPERATING EXPENDITURES Operating Expenditures Operating Revenues 52 $0 $10 $20 $30 $40 $50 $60 MillionsFiscal Year Ended June 30 GENERAL FUND TOTAL REVENUES AND TOTAL EXPENDITURES Total Expenditures Total Revenues 53 Sales Tax$5,762,04020%Bed Tax$9,225,00033%Other Taxes$3,800,00014%Licenses & Permits$1,606,0006%Transfer from CFD$3,619,49413%Taxes In Lieu VLF$1,487,0005%Interest Income$900,0003%Other Revenue$1,811,0316%Where the Money Comes FromGeneral FundTotal Revenues = $28,210,565FY 2019/202054 Executive Services$1,679,1316%Administrative Services$2,809,08710%Land Use$2,330,6689%Public Works$3,949,91414%Public Safety$11,111,55741%Special Programs$995,8784%Marketing & Economic Development$1,131,5604%Nondepartmental$3,169,25012%Where the Money GoesGeneral FundTotal Expenditures = $27,177,045FY 2019/202055 Personnel$8,555,87531%Operations & Maintenance$15,589,31557%Operating Transfers$2,886,25511%Capital$145,6001%Where the Money GoesGeneral FundExpenditures = $27,177,045FY 2019/202056 Sales Tax$5,474,883 22%Bed Tax$6,525,000 26%Other Taxes$3,832,000 15%Licenses & Permits$1,651,000 6%Transfer from CFD$3,688,891 15%Taxes In Lieu VLF$1,509,000 6%Interest Income$800,000 3%Other Revenue$1,757,506 7%Where the Money Comes FromGeneral FundTotal Revenues = $25,238,280FY 2020/202157 Executive Services$1,611,957 6%Administrative Services$2,735,154 10%Land Use$2,420,830 9%Public Works$3,738,014 14%Public Safety$11,970,590 46%Special Programs$512,897 2%Economic Development$1,048,640 4%Nondepartmental$2,339,854 9%Where the Money GoesGeneral FundTotal Expenditures = $26,377,936FY 2020/202158 Personnel$8,271,466 31%Operations & Maintenance$15,456,180 59%Operating Transfers$2,634,790 10%Capital$15,500 0%Where the Money GoesGeneral FundTotal Expenditures = $26,377,936FY 2020/202159 60 ACCT 2014-15 2015-16 2016-17 2017-18 2018-19 2018-19 2019-20 2020-21 NO.ACCOUNT NAME ACTUAL ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED OPERATING REVENUE 4000 Property Tax 1,754,849 1,758,481 1,843,694 2,139,095 2,033,000 2,180,421 2,140,000 2,172,000 4002 Property Tax in Lieu of VLF 1,330,804 1,381,190 1,429,253 1,457,720 1,451,000 1,502,922 1,487,000 1,509,000 4003 Real Property Transfer Tax 308,132 317,531 324,594 479,291 317,000 415,733 350,000 350,000 4005 Sales Tax 4,766,940 4,934,158 5,282,357 5,506,041 5,650,000 6,344,326 5,762,040 5,474,883 4007 In-Leiu of Sales Tax 24,041 29,710 22,978 31,500 - - 20,000 20,000 4008 Franchise Tax 1,330,464 1,313,731 1,274,512 1,299,089 1,300,000 1,320,455 1,310,000 1,310,000 4010 Transient Occupancy Tax 7,836,713 7,679,979 8,763,690 9,138,913 9,180,000 9,231,229 9,225,000 6,525,000 4011 Motor Vehicle License Fee 7,272 7,218 275 9,355 - 8,994 - - 4200 Business License Fee 202,016 225,090 240,684 244,883 228,000 232,325 232,000 232,000 4201 SB1186 Business License Fee 2 2 - - - - - - 4202 Short-term Rental Certificate 37,800 25,600 33,800 110,446 34,000 125,249 110,000 115,000 4203 Tobacco License 70 60 65 - - - - - 4204 Animal License 12,699 11,651 13,233 10,789 8,000 11,075 8,000 8,000 4205 Application Fees - - - 195 - - - - 4206 Public Works Plan Check 85,093 39,406 98,175 84,113 75,000 153,170 200,000 200,000 4207 Public Works Misc. Fees - - 500 2,000 - 23,300 1,000 1,000 4208 Public Works Inspections 215,842 109,873 138,065 371,957 200,000 238,600 200,000 200,000 4209 Public Works Permits 8,349 15,303 5,517 4,970 7,000 5,615 9,000 9,000 4211 Golf Cart Permits 530 450 460 70 600 30 - - 4212 PM10 Plan Inspection Fee 22,370 27,258 149,108 33,659 50,000 84,043 - - 4213 Building Permit Fee 443,932 383,883 455,826 524,918 500,000 793,248 595,000 520,000 4214 Building Plan Check 159,512 170,967 168,334 227,311 200,000 290,277 210,000 220,000 4215 Planning Fees 101,105 104,395 151,357 170,020 100,000 191,419 125,000 145,000 4218 Code Compliance Fees 50 100 - (115)- 19,163 - - 4220 Massage Permits 3,100 2,785 2,410 - - - - - 4221 VICR Fees 20,155 14,790 15,757 14,116 - 10,304 5,000 5,000 4222 Professional Service Fee 1,169 790 1,925 618 - 489 - - 4225 Fines 79,605 122,701 93,612 80,826 55,000 135,165 75,000 55,000 4311 TOT Tax Penalty - - - 3,220 - 5,074 - - 4400 Other Revenue 137,700 181,603 225,512 346,039 171,500 157,987 185,000 185,000 4401 Reimbursement of Legal Fees 10,584 69,188 24,925 1,810 - 86,908 - - 4403 Golf Program Membership Fees - - - - - -- - 4406 Speakers Series Revenue 74,795 78,025 61,720 70,895 75,000 50,008 60,000 - 4407 Art Affaire Revenue 30,106 37,021 31,295 25,913 30,000 16,820 20,000 - 4415 Lease Agreements 1,809 - - - - 28,376 31,000 31,000 4416 Leaseback Income - - 58,333 200,000 200,000 200,000 214,583 250,000 4423 Special Events 4,800 6,042 8,771 3,113 5,000 5,371 2,000 2,000 4424 Film Permits 7,994 5,568 7,352 1,571 5,000 571 1,000 1,000 4436 Amphitheater Revenue - - - - - 4,540 1,000 1,000 4500 Interest on Investments 1,835,295 903,931 1,064,868 987,597 763,700 1,089,909 900,000 800,000 4600 Reimbursement from RDA 500,418 757,542 339,634 324,863 324,800 324,074 310,900 312,900 4601 Reimbursement from RDA SA - - - - - - - - 4602 Reimbursement from Housing Authority 496,735 477,008 543,845 565,453 595,338 595,338 485,649 491,077 4604 Reimbursement from Other Funds 382,290 294,495 329,036 187,086 183,846 184,579 177,899 236,029 4608 Reimbursement from Non-Gov't 10,530 17,406 461 475 - 228 - - 4612 Transfer from CFD Funds 2,981,814 3,200,941 3,169,988 3,461,979 3,509,369 3,386,217 3,619,494 3,688,891 4616 Transfer from Casino Fee Fund 221,330 204,315 240,077 223,381 246,250 234,459 238,000 163,500 4620 Interfund Loan Repayment - - - - - - - - 4701 Nuisance Abatement 85,346 53,112 18,019 5,994 30,000 20,530 5,000 5,000 4703 Contribution from RDA 47,944 - - - - - - - 4704 Contribution from RDA SA 160,875 208,170 207,490 - -- -- SUB-TOTAL OPERATING REVENUE 25,742,979 25,171,471 26,841,508 28,351,169 27,528,403 29,708,537 28,315,565 25,238,280 NON-OPERATING REVENUE 5001 Other Government Grants - 25,000 29,500 61,489 - 54,738 - - 5002 County Grants 3,032 3,038 - - 234,924 234,924 - - 5003 State Grants - 5,000 - - - - - 115,000 5004 Federal Grants 1,133,216 376,889 315,746 1,458,604 5,815,880 281,497 5,985,895 2,701,568 5020 Lawsuit Settlement 55,370 - - - - - - - 5021 Grants Non Government 25,000 25,000 - - - - - - 5022 Reimbursement from Non-Gov't - 509,485 - - - - - - 5023 Reimbursement from Gov't 7,564,566 7,714,541 4,693,645 2,630,360 - - - - 5024 Non-Operating Transfer In - 112,867 - - - - - - 5025 Insurance Reimbursement - -- 96,526 - - - - SUB-TOTAL NON-OPERATING REVENUE 8,781,184 8,771,819 5,038,891 4,246,980 6,050,804 571,159 5,985,895 2,816,568 TOTAL GENERAL FUND REVENUE 34,524,163 33,943,290 31,880,399 32,598,150 33,579,207 30,279,696 34,301,460 28,054,848 CITY OF RANCHO MIRAGE GENERAL FUND (101) REVENUE HISTORY 61 $0 $10 $20 $30 MillionsFiscal Year Ended June 30 GENERAL FUND OPERATING REVENUES Sales Tax Bed Tax Interest Income CFD Tax Property Related Tax Other Revenue 62 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4000 Property Tax $ 2,140,000 $ 2,172,000 TOTAL 2,139,095$ 2,033,000$ 2,180,421$ $ 2,140,000 $ 2,172,000 4002 Property Tax In- Lieu of VLF $ 1,487,000 $1,509,000 TOTAL 1,457,720$ 1,451,000$ 1,502,922$ $ 1,487,000 $ 1,509,000 4003 Real Property Transfer Tax $ 350,000 $350,000 TOTAL 479,291$ 317,000$ 415,733$ $ 350,000 $350,000 4005 Sales Tax $ 5,762,040 $ 5,474,883 TOTAL 5,506,041$ 5,650,000$ 6,344,326$ $ 5,762,040 $ 5,474,883 4007 In Lieu of Sales Tax $ 20,000 $20,000 TOTAL 31,500$ -$ -$ $ 20,000 $ 20,000 4008 Franchise Tax $ 1,310,000 $ 1,310,000 TOTAL 1,299,089$ 1,300,000$ 1,320,455$ $ 1,310,000 $ 1,310,000 4010 Transient Occupancy Tax (TOT)$ 9,225,000 $6,525,000 TOTAL 9,138,913$ 9,180,000$ 9,231,229$ $ 9,225,000 $ 6,525,000 4200 Business License Fee $ 232,000 $232,000 TOTAL 244,883$ 228,000$ 232,325$ $ 232,000 $232,000 4202 Short-term Rental Certificate $ 110,000 $115,000 TOTAL 110,446$ 34,000$ 125,249$ $ 110,000 $115,000 4204 Animal License $ 8,000 $ 8,000 TOTAL 10,789$ 8,000$ 11,075$ $ 8,000 $ 8,000 4206 Public Works Plan Check $ 200,000 $200,000 TOTAL 84,113$ 75,000$ 153,170$ $ 200,000 $200,000 REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 GENERAL FUND FY 2019-20 FY 2020-21 AMOUNT AMOUNT Revenue generated on property values pursuant to Proposition 13 and pass- through payments from the former Redevelopment Agency. Motor Vehicle License Fee (VLF) was reduced from 2% to .65% in FY 04- 05. The 1.35% "backfill" reduction was replaced dollar for dollar with property tax. Future increases will be based on growth in assessed value. Tax generated as a result of changes in real property ownership. Approval for office space use contingent upon an - In Lieu Of - retail sales tax. (City of Rancho Mirage Ordinance 860) Revenue collected from businesses providing utility services in the City (Electric, Natural Gas and Cable TV). Revenue collected from short-term rentals and occupants and remitted to City by homeowners, rental agencies, and hotels calculated at 10% of the rent charged by the operator. (Also known as bed tax.) One percent of 7.75% sales tax generated in the City. Fees charged to businesses performing services in the City based on type of business. Revenue collected from property registration fees for the short-term rental program. Animal license fee first collected by Riverside County and remitted to the City. Fees for plan checking such as grading plans and improvement plans. 63 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 GENERAL FUND FY 2019-20 FY 2020-21 AMOUNT AMOUNT 4207 Public Works Miscellaneous Fees $ 1,000 $1,000 TOTAL 2,000$ -$ 23,300$ $ 1,000 $ 1,000 4208 Public Works Inspections $ 200,000 $200,000 TOTAL 371,957$ 200,000$ 238,600$ $ 200,000 $200,000 4209 Public Works Permits $ 9,000 $9,000 TOTAL 4,970$ 7,000$ 5,615$ $ 9,000 $ 9,000 4213 Building Permit Fee $ 595,000 $520,000 TOTAL 524,918$ 500,000$ 793,248$ $ 595,000 $520,000 4214 Building Plan Check $ 210,000 $220,000 TOTAL 227,311$ 200,000$ 290,277$ $ 210,000 $220,000 4215 Planning Fees $ 125,000 $145,000 TOTAL 170,020$ 100,000$ 191,419$ $ 125,000 $145,000 4221 VICR Fees $ 5,000 $ 5,000 TOTAL 14,116$ -$ 10,304$ $ 5,000 $ 5,000 4225 Fines $ 75,000 $ 55,000 TOTAL 80,826$ 55,000$ 135,165$ $ 75,000 $ 55,000 4400 Other Revenue $ 185,000 $185,000 TOTAL 346,039$ 171,500$ 157,987$ $ 185,000 $185,000 4406 Speakers Series $ 60,000 $- TOTAL 70,895$ 75,000$ 50,008$ $ 60,000 $ - 4407 Art Affaire $ 20,000 $- TOTAL 25,913$ 30,000$ 16,820$ $ 20,000 $ - Fees charged for inspection of site and street improvements. Fees for pool drain permits, transportation permits, encroachment permits, etc. Fees collected for maps, copies, etc. Fees collected from applicants intended to cover the costs of building inspections. Fees collected from applicants intended to cover plan checking related expenditures. Fees collected from applicants intended to cover a portion of planning staff time and other related expenditures. Fines collected from parking and administrative citations issued by Code Compliance and the Sheriff's Department. Vehicle Impound Cost Recovery fees collected by Riverside County Sheriff to recover administrative costs related to removal, impounding, storage or release of impounded vehicles. Miscellaneous revenue not appropriate for any other category. Revenue collected from ticket sales and sponsorships. [see related Expenditure under Account # 7874 in Division 71000] Revenue collected from Artist jury & booth fees, and merchandise sales. [see related Expenditure under Account # 7885 in Division 72000] 64 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 GENERAL FUND FY 2019-20 FY 2020-21 AMOUNT AMOUNT 4415 Lease Agreements $ 31,000 $31,000 TOTAL -$ -$ 28,376$ $ 31,000 $ 31,000 4416 Leaseback Income $ 214,583 $250,000 TOTAL 200,000$ 200,000$ 200,000$ $ 214,583 $250,000 4423 Special Events $ 2,000 $ 2,000 TOTAL 3,113$ 5,000$ 5,371$ $ 2,000 $ 2,000 4424 Film Permits $ 1,000 $ 1,000 TOTAL 1,571$ 5,000$ 571$ $ 1,000 $ 1,000 4436 Amphitheater Revenue $ 1,000 $1,000 TOTAL -$ -$ 4,540$ $ 1,000 $ 1,000 4500 Interest $ 900,000 $800,000 TOTAL 987,597$ 763,700$ 1,089,909$ $ 900,000 $800,000 4600 Reimbursement from RDA $ 310,900 $312,900 TOTAL 324,863$ 324,800$ 324,074$ $ 310,900 $312,900 4602 Housing Authority Reimbursement $ 485,649 $491,077 TOTAL 565,453$ 595,338$ 595,338$ $ 485,649 $491,077 4604 Reimbursement from L&L District Fund (201)$- $58,689 TOTAL -$ -$ -$ $-$ 58,689 4604 Reimbursement from Library Fund (242)$ 68,359 $65,119 TOTAL 66,906$ 69,317$ 69,317$ $ 68,359 $ 65,119 4604 Reimbursement from Storm Water Quality Fund (248)$ 11,174 $10,958 TOTAL 10,554$ 11,022$ 11,022$ $ 11,174 $ 10,958 Reimbursement for General Fund staff support to the Housing Authority. [see related item under Account # 8500 in Fund 280] Reimbursement from the Library Fund. [see related Expenditure under Account # 8500 in Fund 242] Revenue from film permits. Revenue from non-City hosted/sponsored special events at the Amphitheater. Lease revenue from Verizon Boothill Lease at Fire Station #50. Reimbursement for General Fund staff and administrative cost support for the Successor Agency. Reimbursement from the Landscape & Lighting Citywide Fund. Assumption: Based on budgeted salary and benefit costs and allocation percentages. [see related Expenditure under Account # 8500 in Fund 201] Lease revenue from the Ritz Carlton Hotel spa suites based on executed agreement with the City. Revenue from special event permits. Interest earned on cash and investments. Reimbursement from the Storm Water Quality Fund. [see related item under Account # 8500 in Fund 248] 65 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 GENERAL FUND FY 2019-20 FY 2020-21 AMOUNT AMOUNT 4604 Reimbursement from AB939 Recycling Fund (251)$ 68,116 $71,013 TOTAL 70,853$ 73,257$ 73,257$ $ 68,116 $ 71,013 4604 Reimbursement from Traffic Safety Fund (254)$ 30,250 $30,250 TOTAL 38,773$ 30,985$ 30,983$ $ 30,250 $ 30,250 4612 Transfer from CFD Fund $ 3,619,494 $3,688,891 TOTAL 3,461,979$ 3,509,369$ 3,386,217$ $ 3,619,494 $ 3,688,891 4616 Transfer from ACBCI Tourism Fee Fund $ 238,000 $163,500 TOTAL 223,381$ 246,250$ 234,459$ $ 238,000 $163,500 4701 Abatements $ 5,000 $ 5,000 TOTAL 5,994$ 30,000$ 20,530$ $ 5,000 $ 5,000 $ 28,315,565 $25,238,280 Reimbursement from Community Facilities District No. 1 (Police and Fire) Fund to offset expenditures for Sheriff's services (Account 41000-7404). [see related Expenditure under Account # 8800 in Fund 211] Pursuant to Funding Agreement with the Agua Caliente Band of Cahuilla Indians (ACBCI), revenue to be used to offset the impacts of the Casino- Resort-Spa to City's public safety services and to other nearby jurisdictions to ensure timely public safety service response. The ACBCI Tourism Fee Fund revenue is based on 10% of the base overnight hotel rate paid by hotel guests. This transfer offsets expenditures for services of the Sheriff [Account # 41000-7404]. There is also a transfer into the Fire Tax Fund. [see related Expenditure under Account # 8500 in Fund 105] FUND TOTAL Revenue collected from property owners who reimburse the City for nuisance abatement work on their property. [see related Expenditure under Account # 7642 in Division 23000] Reimbursement from the Traffic Safety Fund. [see related item under Account # 8500 in Fund 254] Reimbursement from the AB939 Recycling Fund. [see related item under Account # 8500 in Fund 251] 66 GENERAL FUND COPS (CITIZENS OPTION FOR PUBLIC SAFETY) FUND 102 PROGRAM DESCRIPTION The State began distributing $100 million per year to local government on a statewide basis in FY 1996-97. This funding, also known as COPS (Citizens Option for Public Safety) funding, is restricted to law enforcement purposes. The City established the COPS Fund at that time. In FY 2000-01, the State increased funding to $121.3 million on a statewide basis and Rancho Mirage’s share increased to $100,000. Since that time, our annual funding has remained constant. Since the inception of the COPS Fund the City has provided funding for a forensic technician, Community Service Officers (CSO’s) and has purchased specialized law enforcement equipment. At this time, there is no indication that funding will be discontinued. If funding from the State is discontinued, either the City’s General Fund would have to absorb costs that are currently recorded in this fund or COPS Fund activities would have to be discontinued. Because public safety is a high priority to the State, it is assumed for budgeting purposes that the COPS Fund will continue to receive $100,000 per year from the State. ACCOMPLISHMENTS FY 2017-18 x The COPS Fund allowed the City to continue the CSO program. GOALS AND OBJECTIVES FY 2019-20 x Continue funding the CSO program and monitor state funding efforts. FY 2020-21 x Continue funding the CSO program and monitor state funding efforts. BUDGET HIGHLIGHTS: FY 2019-20 x Continuation of state funding for the COPS Fund. FY 2020-21 x Continuation of state funding for the COPS Fund. 67 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 366 2,599 2,599 22,317 22,317 157,279 100,750 174,763 101,000 101,000 155,045 100,750 155,045 101,000 101,000 Ending Fund Balance $2,599 2,599 22,317 22,317 22,317 Expenditures CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 102 CITIZENS OPTION FOR PUBLIC SAFETY FUND Beginning Fund Balance Revenues 68 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4500 Interest $ 1,000 $ 1,000 TOTAL 1,196$ 750$ 963$ $ 1,000 $ 1,000 5005 County COPS Revenue $ 100,000 $100,000 TOTAL 156,083$ 100,000$ 173,800$ $ 100,000 $ 100,000 $ 101,000 $101,000 Interest earned on cash and investments. FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Revenue from State of California restricted to law enforcement purposes. REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 102 - CITIZENS OPTION FOR PUBLIC SAFETY (COPS) FUND 69 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7404 Sheriff Services $ 101,000 $ 101,000 TOTAL 155,045$ 100,750$ 155,045$ $ 101,000 $ 101,000 $101,000 $101,000FUND TOTAL EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 102 - CITIZENS OPTION FOR PUBLIC SAFETY (COPS) FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Ongoing funding for one of the City's Community Service Officers' who provide crime prevention patrol and training to businesses and residents. 70 GENERAL FUND DEPARTMENT LICENSE TAX CAPITAL PROJECTS FUND 103 PROGRAM DESCRIPTION New development within the city pays a $0.40 per square foot development tax at the time of building permit issuance, which is used to fund various citywide capital projects. Details of each project can be found in the Capital Improvement Program section of this budget document. 71 CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 103 - LICENSE TAX FUND FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested Beginning Fund Balance $ 921,459 959,829 959,829 560,646 146,183 Revenues 68,277 222,000 71,561 86,400 86,400 Expenditures 29,907 1,050,863 470,744 500,863 433,071 Ending Fund Balance $959,829 130,966 560,646 146,183 (200,488) 72 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4300 License Tax $ 80,000 $ 80,000 TOTAL 48,760$ 210,000$ 61,795$ $ 80,000 $ 80,000 4500 Interest $ 6,400 $ 6,400 TOTAL 13,756$ 12,000$ 8,268$ $ 6,400 $ 6,400 $ 86,400 $86,400 REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 103 - LICENSE TAX FUND Interest earned on cash and investments. FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Tax collected on new construction at the rate of $ .40 per square foot. 73 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 9467 Citywide ADA Access Ramps $- $100,000 TOTAL 598$ 500,000$ 440,485$$- $100,000 9523 Street Widening/ Sand Fence at Bob Hope Drive $ 100,863 $68,071 TOTAL -$100,863$ -$$ 100,863 $ 68,071 9535 Citywide Bicycle and Sidewalks Improvements $ 400,000 $265,000 TOTAL -$400,000$ 25,005$ $ 400,000 $ 265,000 $ 500,863 $433,071 Reconstruction of Citywide Access Ramps for ADA compliance. EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 103 - GENERAL FUND (CAPITAL IMPROVEMENTS FINANCED FROM LICENSE TAX) REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT FUND TOTAL Additions and enhancements to bicycle and pedestrian infrastructure, including infill of sidewalk and bike facilities and improvements to existing facilities. Addition of curb and gutter and sand fencing along the north side of Ramon from Bob Hope to Los Alamos. 74 GENERAL FUND DEPARTMENT AGUA CALIENTE BAND OF CAHUILLA INDIANS (ACBCI) TOURISM FEE FUND 105 PROGRAM DESCRIPTION In 2001, the Agua Caliente Band of Cahuilla Indians (“ACBCI” or “Tribe”), a Federally recognized tribe, opened the Agua Caliente Casino at the southeast corner of the intersection of Ramon Road and Bob Hope Drive, just to the north of the boundaries of the City of Rancho Mirage. The casino, on the east side of Bob Hope Drive (on the 36-acre site), was in the unincorporated area of Riverside County at the time the construction was completed. In August 2005, the Tribe officially released the Environmental Impact Statement: Agua Caliente Casino Expansion, which detailed a new development project that included the construction, improvement and equipping of a high-rise hotel, expanded casino facility, entertainment showroom, parking structure and other related facilities, all to be owned and operated by the Tribe. The City expressed a desire to work together with the Tribe to address issues related to the expansion project. As a result of the efforts of both the City and Tribe, the Tourism Fee Fund was established pursuant to the Second Amendment of the Funding Agreement finalized in mid-2008. This Funding Agreement focused on offsetting and mitigating demonstrated impacts of the expansion project to the public safety services of the City and other jurisdictions that provide automatic aid per written agreements and/or long-time operational procedures of contracted public safety service providers. Under the terms of the Funding Agreement, public safety services are defined as police, fire and emergency medical services. The Tourism Fee is paid to the City monthly, reflecting a fee of 10% of the base overnight Resort Hotel room rate, exclusive of services, food, beverages and taxes, and is charged to guests occupying a paid room for a period of 30 days or less. Used to offset the impact of the Tribe’s expansion project on public safety services, payments are made annually by the City to other nearby jurisdictions that provided automatic aid to augment the City’s resources and ensure timely responses to the Tribe’s Casino- Resort-Spa property. Once payments to other jurisdictions are made, net revenue from the Tourism Fee Fund is transferred to two other Funds: x To the General Fund to offset the cost of the public safety as provided by the Riverside County Sheriff Department. x To the Fire Tax Fund to offset the costs of fire prevention and protection as well as emergency medical (ambulance) services, as provided by the Riverside County Fire Department under contract to the City. The amounts of the transfers reflect the proportional share to deliver the two types of public safety services (police and fire including emergency medical response) to the Tribe’s property, which includes the high-rise hotel, casino, showroom and parking structure and other related ancillary uses. Specific amounts are calculated annually based on number and type of incident responses the preceding calendar year. 75 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $- 8,022 8,022 (3,753) (3,753) 478,927 521,000 504,603 502,000 357,000 470,906 521,000 516,378 502,000 357,000 Ending Fund Balance $8,022 8,022 (3,753) (3,753) (3,753) Expenditures CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 105 - AGUA CALIENTE BAND OF CAHUILLA INDIANS (ACBCI) FEE FUND Beginning Fund Balance Revenues 76 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4500 Interest $2,000 $ 2,000 TOTAL 2,661$ 1,000$ 3,984$ $2,000 $2,000 5013 Casino Hotel Revenue $500,000 $355,000 TOTAL 476,266$ 520,000$ 500,619$ $500,000 $355,000 $502,000 $357,000 REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 105 - AGUA CALIENTE BAND OF CAHUILLA INDIANS (ACBCI) TOURISM FEE FUND REQUESTED REQUESTED FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Pursuant to Funding Agreement with ACBCI, fee is 10% of base overnight hotel rate charged and collected from each paid transient occupancy. Interest earned on cash and investments. 77 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 8500 General Fund Reimbursement $ 238,000 $163,500 TOTAL 223,381$ 246,250$ 234,459$ $ 238,000 $ 163,500 8503 Fire Tax Fund Reimbursement $ 238,000 $163,500 TOTAL 223,381$ 246,250$ 234,459$ $ 238,000 $ 163,500 8570 Payments to Responding Jurisdictions $ 26,000 $30,000 TOTAL 24,143$ 28,500$ 47,460$ $ 26,000 $ 30,000 $ 502,000 $357,000 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 105 - AGUA CALIENTE BAND OF CAHUILLA INDIANS (ACBCI) TOURISM FEE FUND Pursuant to Funding Agreement, Tourism Fee is to offset and mitigate demonstrated impacts of ACBCI's project (Casino, Resort & Spa) to City and nearby County and cities' public safety programs. Public safety services shall consist of only police, fire, and emergency medical services. FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Transfer to the General Fund to offset expenditures for services of the Sheriff [Account # 41000 - 7404]. [see related Revenue under Account # 4616 in Fund 101] Transfer to the Fire Tax Fund to offset expenditures for services of the Riverside County Fire Department [Fund 215/216, Account #7412]. [see related Revenue under Account # 4616 in Fund 215] 78 *(1(5$/)81' '(3$570(17 3(*&+$11(/)81' )81' PROGRAM DESCRIPTION 7KH&LW\RI5DQFKR0LUDJHKDVD3(*WHOHYLVLRQFKDQQHO5DQFKR0LUDJH7HOHYLVLRQ50797KH3(* DFURQ\PFRPLQJIURP³SXEOLFHGXFDWLRQDQGJRYHUQPHQW´7KH3(*FKDQQHOEURDGFDVWVRQ6SHFWUXP&DEOH WR5DQFKR0LUDJHVXEVFULEHUVRQFKDQQHO 5HYHQXHFRPHVIURPDPRGHVWIHHRQ6SHFWUXPVXEVFULEHUVJHQHUDWLQJDSURMHFWHGDQQXDOO\ ([SHQGLWXUHVDUHOLPLWHGWRFDSLWDOSXUFKDVHVHVSHFLDOO\HTXLSPHQWIRUYLGHRWDSLQJDQGDXGLRUHFRUGLQJ 7KH&LW\¶V3(*FKDQQHOLVNQRZQDV³5079´IRUPDUNHWLQJDQGEUDQGLQJSXUSRVHV &LW\JHQHUDWHGFRQWHQWIRUWKH3(*FKDQQHOEHJLQVZLWKWKHEURDGFDVWRIHYHU\&LW\&RXQFLOPHHWLQJLGHDOO\ ZLWKLQWZHQW\IRXUKRXUVRIWKHDFWXDO7KXUVGD\DIWHUQRRQPHHWLQJV$GGLWLRQDOFRQWHQWLQFOXGHV x9LGHRFRQWHQWIURPWKH5DQFKR0LUDJH/LEUDU\ 2EVHUYDWRU\LQFOXGLQJPRVWRIWKH/LEUDU\¶VLQ VHDVRQOHFWXUHVFRQFHUWVDQGRWKHUHYHQWV x9LGHRFRQWHQWSURGXFHGH[FOXVLYHO\IRU5079E\&LW\6WDII7KLVLQFOXGHV³,QVLGH5DQFKR0LUDJH´ ZKLFKIRFXVHVRQPHPEHUVDQGEXVLQHVVHVRIRXUFRPPXQLW\DVZHOODVLQGHSWKFRQYHUVDWLRQVDERXW 5DQFKR0LUDJHIURPRXURZQFLW\VWDII x9LGHRIURPPDQ\VRXUFHVWKDWSURYLGHFRS\ULJKWIUHHLQIRUPDWLRQUHOHYDQWWRFLWL]HQVRQPDWWHUVVXFK DVHPHUJHQF\SUHSDUHGQHVVFRQVXPHULQIRUPDWLRQUHF\FOLQJDQGRWKHUWRSLFVRIEURDGJHQHUDO LQWHUHVW 3URJUDPPLQJ LV D FROODERUDWLYH HIIRUW DPRQJVW &LW\ VWDII OHG E\ WKH &LW\ 0DQDJHU 7KH &LW\¶V 9LGHR 3URGXFWLRQ&RRUGLQDWRUKHOSVZLWKSODQQLQJLPSOHPHQWDWLRQHGLWLQJDQGSURGXFWLRQRIWKHILQDOSURGXFW ACCOMPLISHMENTS FY 2018-19 x5HPRGHORI&RXQFLO&KDPEHUVWRHQVXUHKLJKTXDOLW\SURJUDPV o&RQVWUXFWLRQRI6RXQG%RRWK o&RPSOHWHXSJUDGHWR&RXQFLO&KDPEHUVDXGLRYLVXDOHTXLSPHQWLQFOXGLQJFDPHUDV VRXQGERDUGYLGHRUHFRUGLQJDQGHGLWLQJDQGYRWLQJV\VWHP x3XUFKDVHRIKDQGKHOGFDPHUDVWDELOL]HUWRHQVXUHDVPRRWKSLFWXUHZKLOHILOPLQJRQORFDWLRQ x9LGHRWDSHGDXWKRUSUHVHQWDWLRQVDWWKH5DQFKR0LUDJH:ULWHUV)HVWLYDO50:)LQ-DQXDU\ $OODYDLODEOHDQGHGLWHGIRU5079EURDGFDVW7KLVFRQWHQWZDVVXSSOHPHQWHGE\&63$1YLGHR UHFRUGLQJRIDOO50:)DXWKRUWDONVLQWKH&RPPXQLW\5RRP 79 GOALS AND OBJECTIVES FY 2019-20 x&RQVWUXFWDQHZ50793HJ&KDQQHO:HEVLWHWKDWIHDWXUHVRQGHPDQGYLGHRSOD\EDFNDQGOLYH EURDGFDVWVWUHDPLQJRQ5079 x&RQVWUXFWLRQRIYLGHRSURGXFWLRQVWXGLR x3URYLGHVFKHGXOHIRUXSFRPLQJSURJUDPPLQJ FY 2020-21 x5HSODFHWKHDWULFDOOLJKWLQJWRPRUHHQHUJ\HIILFLHQWDQGDXWRPDWLFFRQWUROV x&RQWLQXDOXSJUDGHRI$9KDUGZDUHWRSURGXFHKLJKHUTXDOLW\EURDGFDVWVRQ5079 x3XUFKDVHDQGLPSOHPHQWQHZFDPHUDVDQGRWKHUHTXLSPHQWWRUDLVHWKHTXDOLW\RIFRQWHQW BUDGET HIGHLIGHTS FY 2019-20 x6KRZLQJUHOLDEOHLQFRPHIRUFDSLWDOLQYHVWPHQWLQQHZHTXLSPHQW FY 2020-21 x&RQWLQXDWLRQRISURJUDPPLQJDQGFDSLWDOLPSURYHPHQWVWRHQKDQFHWKHTXDOLW\RI5079 80 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 334,852 448,657 448,657 365,875 221,875 122,006 104,000 149,955 106,000 106,000 8,202 400,000 232,738 250,000 230,000 Ending Fund Balance $448,657 152,657 365,875 221,875 97,875 Expenditures CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 106 PEG CHANNEL FUND Beginning Fund Balance Revenues 81 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4500 Interest $3,000 $ 3,000 TOTAL 5,889$ 1,000$ 4,464$ $3,000 $3,000 4700 PEG Fees $103,000 $ 103,000 TOTAL 116,117$ 103,000$ 145,491$ $103,000 $103,000 $106,000 $106,000FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Spectrum Cable PEG fees. Interest earned on cash and investments. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 106 - PEG CHANNEL FUND REQUESTED REQUESTED 82 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 9444 Peg Channel CP Expense $ 250,000 $230,000 TOTAL 8,202$ 400,000$ 232,738$ $ 250,000 $230,000 $ 250,000 $230,000FUND TOTAL EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 106 - PEG CHANNEL FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Equipment and hardware to ensure high qualtiy programming for RMTV. 83 84 GENERAL FUND DEPARTMENT TOURISM & MARKETING FUND PROGRAM MARKETING & PUBLIC RELATIONS FUND 107 PROGRAM DESCRIPTION This budget category covers marketing programs designed primarily to promote visitor and residential spending, thereby generating hotel tax and sales tax revenues through a coordinated tourism & marketing program that incorporates input from appropriate stakeholders including hotel, restaurant, business, community and City Council representatives. It also includes the City’s annual payments to the Greater Palm Springs Convention and Visitors Bureau (the “CVB”) for marketing to promote Valley-wide tourism. The program includes several marketing initiatives including sponsorship of the ANA INSPIRATION Golf Tournament, the City’s Shop & Dine in Rancho Mirage programs and CVB-sponsored cooperative advertising campaigns such as specialized ad campaigns in national travel magazines and programs designed to increase airline traffic from selected geographical markets. The use of website and social media conversion initiatives are designed to utilize state-of-the-art technologies to increase resort hotel occupancies and restaurant patronage. ACCOMPLISHMENTS FY 2018/19 x Worked closely with appropriate business segment leaders and CVB in designing and implementing progressive marketing campaigns to promote the City and the broader Palm Springs Valley as a premier destination for visitors. Rancho Mirage has consistently outperformed the other Valley cities in monthly occupancy levels. These results have been supplemented by the City’s Short- TermRental Program and a cooperative enforcement program that have increased TOT collections while diminishing related neighborhood disturbances. x Partnering with the CVB, the City continued to help grow airline connectivity to the destination as well as drive market arrivals. x A wide variety of e-commerce strategies were utilized to grow the number of visitors including Search Engine Optimization (SEO) through blogging, social media. A targeted PPC program associated with major events such as Palm Springs Film Festival, Modernism Week, BNP Paribas Open, ANA INSPIRATION, Coachella Art and Music Festival and Stagecoach, and Desert X helped increase visitors x The City’s most significant marketing endeavor is the sponsorship of the annual ANA INSPIRATION. The tournament’s title sponsor, All Nippon Airways, finished it’s fifth of a five-year contract. They announced they are extending for an additional three years. ANA is extremely satisfied with their initial experience in the LPGA and hosting the first major tournament of the season here in Rancho Mirage. With the popularity of the event growing in all facets, the City entered into a three year sponsorship agreement for $250,000 per year. That contract expired after the 2019 event. The City will look to extend that contract to match ANA’s contract thereby securing all of our featured advertising positions including listing Rancho Mirage as a destination descriptor alongside ANA in the most prominent locations on the golf course tee and green wraps that are captured on international televised coverage of the event that is broadcast live on the Golf Channel. The contract commitment secures all of the increased branding, television ads, and print ads that the City 85 throughout the years’ has strived for resulting in increasing international media coverage showcasing Rancho Mirage as the premier travel destination in the Palm Springs Valley. As a direct result of this, Rancho Mirage resorts were sold out during the event and the City’s tourism website attracted thou sands of unique visitors for the 30-day period leading up to the tournament. x R/M Magazine was published for the fifth year in a row and R/M Insider, which is sent to all residents, and businesses, continues to grow visitor and residential awareness of resort and retail opportunities in Rancho Mirage and thereby grow spending. In addition, a bi-monthly Mayor’s Message continues to underscore the above as well as inform residents of City government initiatives, programs and services. x Building upon prior successes of the Shop & Dine in Rancho Mirage program, the Department worked closely with the Rancho Mirage Restaurant Association to continue with significant traditional media and social media campaigns, including the Taste of Summer dining campaign to grow awareness of the City’s restaurant diversity and offers. x The department continues to partner with the Chamber to produce the annual State of the City luncheons. GOALS AND OBJECTIVES FY 2019/20 Continue to work closely with the resorts and the CVB in designing and implementing progressive marketing campaigns and e-commerce strategies to promote the City and the broader Palm Springs Valley. x Launch an updated version of the City’s websites so it will be increasingly user-friendly and an effective communication platform for visitors and residents. In addition respond to all requests to advance the transactional components of the sites for residential and business uses in order to make doing business with the city easier and faster. x Continue to sponsor and participate with the ANA INSPIRATION to enhance related room night stays at Rancho Mirage resorts and utilize the related media package to promote Rancho Mirage as a luxury golf destination internationally and well as in North America. x Provide City Departments with a rapid turn-around on all requested City website enhancements additions, and promotional material. x Launch quarterly Tourism Advisory meetings with key Rancho Mirage business leaders to collaborate on strategic tourism and marketing plans for the current year. x Review and enhance the City’s amphitheater programming to ensure the City’s objective of being the culture heart of the Valley. x Identify tourism opportunities associated with the Rancho Mirage Observatory. FY 2020/21 x Continue to evaluate, update and expand all aspects of the ongoing tourism and marketing program to further 86 grow TOT and local sales tax collections. x Continue to grow resort occupancy and average daily rate through the support of events such as the Rancho Mirage Writers Festival, ANA Inspiration and other Valley festivals. x Ensure the updating of the City’s websites in order for them to be increasingly user -friendly and effective communication platforms for visitors and residents. In addition respond to all requests to advance the transactional components of the sites for residential and business uses in order to make doing business with the city easier and faster. x Identify tourism opportunities associated with the Rancho Mirage Observatory. x Review and enhance the City’s amphitheater programming to ensure the City’s objective of being the culture heart of the Valley. x Continue the quarterly Tourism Advisory meetings with key Rancho Mirage business leaders to collaborate on strategic tourism and marketing plans for the current year. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 107 TOURISM & MARKETING FUND Actual Budget Estimate Budget Budget Personnel 468,622 466,297 598,197 433,543 561,554 Operations & Maintenance 873,964 902,640 774,909 1,053,500 816,000 Capital - - - - - Total Expenditures 1,342,586 1,368,937 1,373,106 1,487,043 1,377,554 8.63% -7.36%% Change in Budget BUDGET HIGHLIGHTS: FY 2019/20 x Budget reflects an increase of $15,000 for the productions of B-roll footage and video shoots for promotion, $75,000 for sponsorship of the GPSCVB Summer Chill Program, $60,000 for programs that increase awareness of Rancho Mirage businesses, and $25,000 towards Tourism Advisory meetings. FY 2020/21 x Continued evaluation and implementation of programs that will positively impact TOT and retail tax increases for the City. 87 STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions Director of Marketing 1 1 1 1 Marketing & Events Specialist (34) 1 1 1 1 Media & Communications Specialist (35) 1 1 1 1 Total Positions 3 3 3 3 88 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $- - - - - 1,342,586 1,470,643 1,555,207 1,487,043 1,377,554 1,342,586 1,555,237 1,555,207 1,487,043 1,377,554 Ending Fund Balance $- (84,594) - - - Expenditures CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 107 TOURISM & MARKETING FUND Beginning Fund Balance Revenues 89 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4010 Transient Occupancy Tax (TOT)$1,025,000 $725,000 TOTAL 1,015,435$ 1,020,000$ 1,025,692$ $1,025,000 $725,000 4609 Operating Transfer-In $462,043 $652,554 TOTAL 326,789$ 450,643$ 529,515$ $462,043 $652,554 $1,487,043 $1,377,554 FY 2020-21 AMOUNT AMOUNT REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 107 - TOURISM & MARKETING FUND REQUESTED REQUESTED 10% of the City's TOT revenue is restricted for Tourism and Marketing activities. Fund 107 captures the restricted revenue. Transfer from General Fund [see related Expenditure under 73000 - 8800] FUND TOTAL FY 2019-20 90 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO.NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7100 Salaries -$160,880 $175,012 Full Time 66,113 69,754 89,711 91,456 Video Production Coordinator - 74,047 TOTAL 335,201$ 432,030$ 434,481$ $316,704 $410,269 7120 Over Time $2,500 $2,500 TOTAL 612$ 4,500$ 6,568$ $2,500 $2,500 7150 Leave Bank Buybacks & Payouts $5,000 $5,000 TOTAL 25,881$ 9,500$ 2,496$ $5,000 $5,000 7200 Benefits $109,339 $143,785 TOTAL 106,928$ 106,567$ 109,419$ $109,339 $143,785 7472 Palm Springs Convention and Visitors Bureau (CVB) $265,000 $187,500 TOTAL 259,987$ 250,640$ 262,252$ $265,000 $187,500 7473 ANA Inspiration Champion $250,000 $250,000 TOTAL 250,000$ 250,000$ 250,000$ $250,000 $250,000 7475 Shop & Dine Rancho Mirage $60,000 $20,000 TOTAL 60,847$ 60,000$ 52,799$ $60,000 $20,000 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 107 - TOURISM & MARKETING FUND FY 2020-21 AMOUNT AMOUNT Director of Marketing Marketing and Events Specialist Media & Communications Specialist Additional workload required for event productions. Current policy allows for the buyback of accrued vacation, compensatory time and administrative leave. Includes amounts for retiring or resigning employees. Benefits paid by City including group insurance, retirement and other benefits. FY 2019-20 Establishment of a Tourism Business Improvement District (BID) in January 2010 reduced the City's annual funding to the CVB to 25% of prior levels. Revised rates are 0.15% of resort, convention hotel, and non- resort room charges plus 0.2% of resort and convention hotel room charges (previous rates were 0.6% and 0.8% respectively). ANA Inspiration Championship Golf Tournament Sponsorship. "Shop and Dine Rancho Mirage" program, provides for maintenance of restaurant kiosks; update, reprinting and distribution of program brochures; and annual TV/radio/print ad campaigns. 91 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 107 - TOURISM & MARKETING FUND FY 2020-21 AMOUNT AMOUNT FY 2019-20 $ 119,800 $119,800 8,000 8,000 95,000 - 40,000 15,000 5,200 5,200 20,000 20,000 60,000 60,000 TOTAL 263,587$ 317,500$ 311,279$ $ 348,000 $ 228,000 7800 Mileage $ 200 $ - TOTAL -$200$ 147$ $ 200 $ - 7806 Meetings, Training & Travel $ 5,300 $- TOTAL 219$ 5,300$ 7,845$ $ 5,300 $ - 7830 Photography $ 9,000 $ 5,000 TOTAL 5,523$ 9,000$ 7,291$$ 9,000 $ 5,000 7478 City's hotel marketing and tourism promotion effort: Costs for public relations programs, ground breaking events, public service announcements, and general media relations allocated in the categories below: 1) Tourism website and App design, enhancement, maintenance, security and hosting as well as publishing a monthly tourism electronic newsletter. Marketing Program 2) Blog content development and photography for tourism and 'dine' websites. 3) Design, production, launch and direct mailing of R/M Magazine. 4) Agency design and production of collateral for the promotion of city events. 5) Professional copy research and writing. 6) Special marketing opportunities and one-time programs, requires Special Event Subcommittee approval prior to use. 7) Marketing Programs to increase awareness of Rancho Mirage businesses. Meetings, conferences and workshops for Marketing Manager's attendance including Travel Industry Association's Annual International Pow Wow Conference and special feeder market meetings in Southern California. Reimbursement for job-related mileage. Professional photography services for official occasions, special events and general shots of the community. 92 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 107 - TOURISM & MARKETING FUND FY 2020-21 AMOUNT AMOUNT FY 2019-20 7872 Community Relations $ 15,000 $25,000 75,000 75,000 25,000 25,000 TOTAL 7,863$ 109,000$ 109,578$ $ 115,000 $ 125,000 8000 Supplies $ 500 $ 500 TOTAL 698$ 500$ 541$ $ 500 $ 500 8012 Small Tools, Furniture & Equipment $ 500 $- TOTAL 11$500$ -$$ 500 $ - $ 1,487,043 $ 1,377,554 1) General B-roll footage, miscellaneous video shoots and production for City archives and public information purposes. Miscellaneous small tools and equipment as may be necessary such as cameras, memory sticks, chargers, etc. FUND TOTAL Miscellaneous office supplies and materials. 3) Quarterly Tourism Advisory Meetings 2) Summer Chill Promotion 93 94 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested 11000 Personnel $243,495 250,473 250,473 258,386 262,710 Operations & Maintenance 6,864 15,600 14,952 15,600 1,000 Capital - - - - - Total $ 250,359 266,073 265,425 273,986 263,710 % Change - Prior Year Budget 2.97%-3.75% 12000 Personnel $207,817 199,608 199,607 208,221 234,054 Operations & Maintenance 41,417 126,300 104,007 120,150 12,750 Capital - - - - - Total $ 249,234 325,908 303,614 328,371 246,804 % Change - Prior Year Budget 0.76%-24.84% 13000 Personnel $485,386 521,420 516,098 521,824 555,043 Operations & Maintenance 13,766 43,450 15,164 54,950 21,400 Capital - - - - - Total $ 499,152 564,870 531,261 576,774 576,443 % Change - Prior Year Budget 2.11%-0.06% 14000 Personnel $- - - - - Operations & Maintenance 484,082 512,085 512,082 500,000 525,000 Capital - - - - - Total $ 484,082 512,085 512,082 500,000 525,000 % Change - Prior Year Budget -2.36%5.00% 21000 Personnel $704,923 803,844 803,844 922,494 942,688 Operations & Maintenance 102,680 80,000 44,161 287,000 259,000 Capital 4,465 - - - - Total $ 812,067 883,844 848,005 1,209,494 1,201,688 % Change - Prior Year Budget 36.84%-0.65% 22000 Personnel $475,618 495,563 403,118 454,884 481,487 Operations & Maintenance 121,699 173,105 173,102 234,500 246,000 Capital 92,887 - - - - Total $ 690,204 668,668 576,220 689,384 727,487 % Change - Prior Year Budget 3.10%5.53% 23000 Personnel $326,155 394,467 394,466 380,290 406,655 Operations & Maintenance 65,549 105,000 104,830 127,000 85,000 Capital 139 - - - - Total $ 391,843 499,467 499,296 507,290 491,655 % Change - Prior Year Budget 1.57% -3.08% City of Rancho Mirage GENERAL FUND DEPARTMENTAL EXPENDITURE SUMMARY City Council City Clerk City Manager City Attorney Planning Building & Safety Code Compliance 95 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested City of Rancho Mirage GENERAL FUND DEPARTMENTAL EXPENDITURE SUMMARY 31000 Personnel $1,316,181 1,194,237 1,194,235 1,208,051 1,162,695 Operations & Maintenance 66,865 73,600 40,475 109,200 127,475 Capital - - - 30,000 - Total $ 1,383,046 1,267,837 1,234,710 1,347,251 1,290,170 % Change - Prior Year Budget 6.26%-4.24% 32000 Personnel $576,278 688,840 630,723 662,578 697,121 Operations & Maintenance 340,760 424,520 424,303 417,975 404,000 Capital - - - 65,000 - Total $ 917,038 1,113,360 1,055,026 1,145,553 1,101,121 % Change - Prior Year Budget 2.89%-3.88% 33000 Personnel $601,684 714,791 642,991 802,960 723,373 Operations & Maintenance 558,299 628,650 559,880 616,650 616,850 Capital 1,056 10,000 8,343 37,500 6,500 Total $ 1,161,039 1,353,441 1,211,214 1,457,110 1,346,723 % Change - Prior Year Budget 7.66%-7.58% 41000 Personnel $- - - - - Subsidy to Fire Fund 1,026,655 1,812,949 324,993 1,886,255 1,834,790 Operations & Maintenance 7,800,566 9,180,262 8,394,202 9,175,762 10,096,500 Capital 41,752 105,000 14,595 - - Total $ 8,868,974 11,098,211 8,733,790 11,062,017 11,931,290 % Change - Prior Year Budget -0.33%7.86% 42000 Personnel $35,476 35,414 26,870 - - Operations & Maintenance 30,230 38,375 38,372 49,540 39,300 Capital - - - - - Total $ 65,706 73,789 65,241 49,540 39,300 % Change - Prior Year Budget -32.86%-20.67% 51000 Personnel $852,652 949,860 692,445 913,250 672,250 Operations & Maintenance 1,127,169 1,074,666 1,409,003 1,252,900 865,104 Ritz Rebate 1,039,188 1,000,000 1,020,531 1,000,000 800,000 Capital - 5,000 5,000 3,100 2,500 Total $ 3,019,009 3,029,526 3,126,979 3,169,250 2,339,854 % Change - Prior Year Budget 4.61% -26.17% Street Maintenance Engineering Facilities & Fleet Maintenance Public Safety Emergency Services General Government 96 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested City of Rancho Mirage GENERAL FUND DEPARTMENTAL EXPENDITURE SUMMARY 52000 Personnel $- - - - - Operations & Maintenance 20,620 20,800 16,668 20,900 18,900 Capital - - - - - Total $ 20,620 20,800 16,668 20,900 18,900 % Change - Prior Year Budget 0.48%-9.57% 53000 Personnel $- - - - - Operations & Maintenance 138,223 197,988 192,598 198,978 139,997 Capital - - - - - Total $ 138,223 197,988 192,598 198,978 139,997 % Change - Prior Year Budget 0.50%-29.64% 54000 Personnel $691,765 766,696 766,694 719,395 723,628 Operations & Maintenance 21,619 97,200 97,171 49,450 41,350 Capital - - - - - Total $ 713,384 863,896 863,865 768,845 764,978 % Change - Prior Year Budget -11.00%-0.50% 55000 Personnel $486,797 467,336 458,096 584,088 580,248 Operations & Maintenance 173,962 201,773 201,754 195,312 179,300 Capital - - - - - Total $ 660,759 669,109 659,849 779,400 759,548 % Change - Prior Year Budget 16.48%-2.55% 56000 Personnel $629,253 700,590 700,493 715,537 713,628 Operations & Maintenance 328,617 513,000 505,622 535,305 490,500 Capital 9,931 10,000 6,781 10,000 6,500 Total $ 967,801 1,223,590 1,212,896 1,260,842 1,210,628 % Change - Prior Year Budget 3.04%-3.98% 57000 Personnel $- - - - - Operations & Maintenance 640,671 619,500 602,912 673,000 324,000 Special Assistance Funds 101,500 103,000 100,500 103,000 30,000 Capital - - - - - Total $ 742,171 722,500 703,412 776,000 354,000 % Change - Prior Year Budget 7.40%-54.38% 72000 Personnel $- - - - - Operations & Maintenance 319,095 339,000 302,033 322,000 129,000 Capital - - - - - Total $ 319,095 339,000 302,033 322,000 129,000 % Change - Prior Year Budget -5.01% -59.94% Regional Planning & Implementation Special Programs Community Relations & Special Events Mandated Programs Administrative Services Finance Information Services 97 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested City of Rancho Mirage GENERAL FUND DEPARTMENTAL EXPENDITURE SUMMARY 73000 Personnel $- - - - - Operations & Maintenance 326,789 529,543 529,515 462,043 652,554 Capital - - - - - Total $ 326,789 529,543 529,515 462,043 652,554 % Change - Prior Year Budget -12.75%41.23% 74000 Personnel $181,953 239,200 138,366 203,917 115,886 Operations & Maintenance 200,179 172,400 140,338 143,600 151,200 Capital - - - - - Total $ 382,132 411,600 278,703 347,517 267,086 % Change - Prior Year Budget -15.57%-23.14% Personnel $ 7,815,433 8,422,339 7,818,517 8,555,875 8,271,466 Operations & Maintenance 13,031,220 15,269,817 14,523,644 15,664,815 15,456,180 Operating Transfers 2,065,843 2,812,949 1,345,524 2,886,255 2,634,790 Capital 150,230 130,000 34,719 145,600 15,500 $ 23,062,725 26,635,105 23,722,404 27,252,545 26,377,936 ALL DEPARTMENTS Personnel 1.59%-3.32% Operations & Maintenance 2.59%-1.33% Operating Transfers 2.61%-8.71% Capital 12.00%-89.35% 2.32% -3.21% Tourism & Marketing % Change - Prior Year Budget TOTAL GENERAL FUND (101)% Change - Prior Year Budget Development Services & Economic Development ALL DEPARTMENTS TOTAL GENERAL FUND (101) % Change - Prior Year Budget % Change - Prior Year Budget % Change - Prior Year Budget 98 GENERAL FUND DEPARTMENT CITY COUNCIL PROGRAM 11000 FUND 101 PROGRAM DESCRIPTION The five-member City Council is the legislative and policy setting branch of Rancho Mirage’s municipal government. The Mayor and Mayor Pro Tem are rotated annually by the City Council, pursuant to defined guidelines. The Mayor presides at all meetings of the City Council and represents the City in official matters; the Mayor Pro Tem serves in the Mayor’s absence. The City Council acts on all legislative matters of the City, considering, approving or adopting all ordinances, resolutions, contracts and matters requiring policy decisions. Additionally, members of the City Council serve on numerous boards and committees, such as those for the Coachella Valley Association of Governments, SunLine Transit Authority, the Greater Palm Springs Convention and Visitors Bureau and the Cove Communities Services Commission, as well as the Coachella Valley Mountains Conservancy, the Children’s Discovery Museum of the Desert and the Riverside County Transportation Commission. The City Council reviews programs and activities designed to meet community needs and sustain required service levels, initiates new programs to upgrade existing City services, determines the ability of the City to provide financing for all municipal activities, adopts the budget following consideration of the preliminary budget as submitted by the City Manager and oversees the expenditure of City funds. The City Council appoints the City Manager, City Clerk and City Attorney, and also serves as the Board of Directors for the Successor Agency, Library, Housing Authority and the Community Services District. It is important to emphasize that the City Council plays the primary role in defining the forces of change that are shaping the community. City Council sets this direction through policies expressed in the adopted plans for the community, such as the General Plan, and through ordinances, like the Zoning and Subdivision Codes, as well as through approvals of the budget, the capital improvement program and the staff’s annual work program. This direction is then translated into action by the City’s employees. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 11000 CITY COUNCIL Actual Budget Estimate Budget Budget Personnel 243,495 247,818 251,457 258,386 262,710 Operations & Maintenance 6,864 15,600 8,061 15,600 1,000 Capital ---- - Total Expenditures 250,359 263,418 259,518 273,986 263,710 4.01% -3.75%% Change in Budget 99 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO.NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7100 Salaries - Full Time $ 160,352 $158,556 TOTAL 165,952$ 161,999$ 159,745$ $ 160,352 $ 158,556 7200 Benefits $ 98,034 $ 104,154 TOTAL 77,543$ 88,474$ 90,728$ $ 98,034 $ 104,154 7801 Meetings & Travel $ 2,700 $- TOTAL 40$2,700$ 75$$ 2,700 $ - 7813 Meetings & Travel $ 2,700 $- TOTAL 2,458$ 2,700$ 4,747$ $ 2,700 $ - 7831 Meetings & Travel $ 2,700 $- TOTAL 2,023$ 2,700$ 5,523$ $ 2,700 $ - 7851 Meetings & Travel $ 2,700 $- TOTAL 231$ 2,700$ -$$ 2,700 $ - 7861 Meetings & Travel $ 2,700 $- TOTAL 515$ 2,700$ 2,992$ $ 2,700 $ - 7818 Dues & Subscriptions $ 1,100 $ 500 TOTAL 75$1,100$ 340$ $ 1,100 $ 500 DIVISION 11000 - CITY COUNCIL EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Councilwoman Smotrich - Includes attendance (conference registration, airfare, lodging and meals) at local government management, financial and land use planning conferences, seminars and workshops, and other official events. Miscellaneous publications and memberships including online publications or other special periodicals. Five Councilmembers' monthly compensation at $2,593 per month and an additional $250 per month for the Mayor. Benefits paid by City including group insurance, retirement and other benefits. Councilman Hobart - Includes attendance (conference registration, airfare, lodging and meals) at local government management, financial and land use planning conferences, seminars and workshops, and other official events. Councilman Weill - Includes attendance (conference registration, airfare, lodging and meals) at local government management, financial and land use planning conferences, seminars and workshops, and other official events. Councilman Kite - Includes attendance (conference registration, airfare, lodging and meals) at local government management, financial and land use planning conferences, seminars and workshops, and other official events. Councilman Townsend - Includes attendance (conference registration, airfare, lodging and meals) at local government management, financial and land use planning conferences, seminars and workshops, and other official events. 100 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE DIVISION 11000 - CITY COUNCIL EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT 8000 Supplies $ 1,000 $ 500 TOTAL 1,522$ 1,000$ 1,275$$ 1,000 $ 500 $ 273,986 $263,710 Miscellaneous stationery and office supplies for Councilmembers. DIVISION TOTAL 101 102 GENERAL FUND DEPARTMENT CITY CLERK PROGRAM 12000 FUND 101 PROGRAM DESCRIPTION The Rancho Mirage City Clerk’s Office is committed to: x Serving the community with integrity and openness and providing professional, quality, and courteous customer service; x Promoting transparent government by ensuring the legislative process is open, inclusive, and public; x Administering elections in a fair and impartial manner; and x Providing innovative, easy access to complete and accurate public information. Council Meetings The City Clerk’s Office ensures public access to City Council meetings, coordinates the preparation and distribution of official City Council agendas, legislative documents, and City Council minutes. Records Management The City Clerk is the custodian of all City records, including ordinances, resolutions, minutes, agreements, election-related documents, etc. The City Clerk’s Office strives for secure preservation and easy access to all City records. Public Records Requests The City Clerk’s Office is responsible for Public Record Requests in adherence with the California Public Records Act. These time sensitive requests are handled within the City Clerk’s office from the time of the request to the time of response with the majority of all research, correspondence, and redactions done by City Clerk staff. In an effort to be “Green” all documents including any/all emails related to the request are stored electronically and sent electronically when possible. Elections As the City’s Election Official, it is the duty of the City Clerk to conduct legal, impartial, and open municipal elections in accordance with the California Government and Elections Codes, the Rancho Mirage Municipal Code, and the Political Reform Act. The City Clerk is the filing officer for Campaign Disclosure Statements, Statements of Economic Interest, and other reports required by the Fair Political Practices Commission. Municipal Code The City Clerk’s Office updates the Rancho Mirage Municipal Code with Ordinances newly adopted by the City Council, keeps the Code current, and makes it easily available to the public via the City’s website. 103 City Boards & Commissions The City Clerk’s Office coordinates the recruitment process for all City Council appointed Boards and Commissions and ensures commissions are compliant with open meeting laws, the Political Reform Act, the City’s Conflict of Interest Code, and State Ethics Laws. Other Duties The City Clerk administers Oaths of Office, attests and seals official documents, prepares City proclamations, receives and files petitions, appeals, claims, subpoenas, and processes and records various City documents with the County Recorder’s Office. The City Clerk also serves as Secretary to the Successor Agency to the Redevelopment Agency, Library and Observatory, Housing Authority, Community Services District, and Joint Powers Financing Authority Boards. ACCOMPLISHMENTS FY 2018-19 x Continued building electronic document archive, ensuring that public records request response process is as efficient as possible. x Created more user-friendly access to records through the City's website. x Provided assistance to residents with inquiries regarding the June 2018 Primary Election and November 2018 General Election. GOALS AND OBJECTIVES FY 2019-20 x Update the City’s Records Retention Schedule, in coordination with all City departments. x Convert the Public Records Request process to a completely electronic system. x Convert all department-related forms to an electronic process. x Update the City’s Conflict of Interest Code. x Conduct the April 2020 City of Rancho Mirage General Municipal Election. FY 2020-21 x Implement agenda management software and coordinate related training. 104 EXPENDITURE SUMMARY BUDGET HIGHLIGHTS FY 2019-20 x Increase in Elections costs due to General Municipal Election to be held in April 2020 and anticipated increase in election-related fees charged by the County. FY 2020-21 x Decrease in Elections budget due to no election scheduled in this time period. x Decrease in Professional/Technical budget due to less scanning required. STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions City Clerk 1 1 1 1 Administrative Analyst (28) 1 1 1 1 Total Positions 2 2 2 2 DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 12000 CITY CLERK Actual Budget Estimate Budget Budget Personnel 207,817 197,058 195,096 208,221 234,054 Operations & Maintenance 41,417 95,400 109,294 120,150 12,750 Capital ---- - Total Expenditures 249,234 292,458 304,390 328,371 246,804 12.28% -24.84%% Change in Budget 105 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO.NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 97,094 120,016 $ 54,897 $53,903 TOTAL 124,818$ 145,760$ 145,276$ $ 151,991 $ 173,919 7200 Benefits $ 56,230 $ 60,135 TOTAL 82,860$ 53,848$ 54,331$ $ 56,230 $ 60,135 7400 Professional/ Technical $ 60,000 $5,000 TOTAL 26,273$ 80,000$ 61,123$ $ 60,000 $ 5,000 7633 Equipment Maintenance $ 200 $- TOTAL -$200$ -$$ 200 $ - 7800 Mileage $ 400 $ 400 TOTAL -$500$ 93$$ 400 $ 400 $ 4,000 $- TOTAL 6,909$ 4,000$ 6,507$$ 4,000 $ - $ 350 $350 TOTAL 257$ 1,100$ 460$ $ 350 $ 350 TOTAL -$ 30,900$ 30,886$ $ 46,000 $ - 7836 Ordinance Codification $ 5,000 $4,000 TOTAL 4,445$ 5,000$ 2,779$ $ 5,000 $4,000 7839 Reproduction & Printing $ 200 $- TOTAL -$ 300$ -$$ 200 $ - 7842 Advertising/ Publishing $ 1,000 $ 1,000 TOTAL 1,029$ 1,800$ 1,159$ $ 1,000 1,000 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 12000 - CITY CLERK FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7100 Salaries - Full Time City Clerk Administrative Analyst Benefits paid by City including group insurance, retirement and other benefits. Consulting/outside services to address backlog of permanent documents that require scanning per the City's Retention Schedule, as well as document shredding. Maintenance of scanners, DVD equipment, shredder, embossers, and time stamp machine. Reimbursement for job-related mileage. 7806 Meetings, Training & Travel Continuing education classes and seminars required to obtain or maintain certifications, registrations, and miscellaneous meetings. 7818 Dues & Subscriptions Professional memberships for City Clerk. 7833 Elections General Municipal Election: $46,000 Public hearing notices, commissioner recruitment, miscellaneous publications. - Professional/Technical - Registrar of Voters. Codification of ordinances into Municipal Code. Publication and supplementation of Municipal Code. Retention Schedule printing and miscellaneous printing needs. $ 106 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 12000 - CITY CLERK FY 2019-20 FY 2020-21 AMOUNT AMOUNT 8000 Supplies $ 2,000 $ 2,000 TOTAL 1,859$ 2,000$ 999$ $ 2,000 $2,000 8012 Small Tools, Furniture & Equipment $ 1,000 $- TOTAL 646$ 500$ -$$ 1,000 $- $ 328,371 $246,804 Archival books and paper, DVDs, storage boxes, specialty supplies, recording materials. Replacement of miscellaneous equipment as needed. (Mechanized embosser, time stamp machine.) DIVISION TOTAL 107 108 GENERAL FUND DEPARTMENT CITY MANAGER PROGRAM 13000 FUND 101 PROGRAM DESCRIPTION The City Manager provides professional leadership in the management of the City and the execution of the City Council’s policies under the Council/Manager form of municipal government. Presenting information and recommendations to assist the City Council in making decisions on matters of policy, the City Manager is then responsible for the coordinated management of the diverse operations and services provided by City staff, contractors and consultants pursuant to those policies established by the City Council. The City Manager serves as an advisor to the City Council on matters of finance, resource allocation, public administration and the future needs of the community. Additionally, the City Manager serves as the principal liaison between elected officials and City staff, ensuring that objectives, schedules and procedures are in place to accomplish the work programs established by City Council. The City Manager’s Department provides oversight, coordination and project management for general government services, mandated and special programs and regional planning and implementation activities. Intergovernmental programs and projects are also managed through this Department. The Department undertakes and completes or coordinates special projects that span several departments or involve other agencies or organizations. ACCOMPLISHMENTS FY 2018-19 x Provided support services to the Mayor, Mayor Pro Tem and Councilmembers, together with the Director of Administrative Services, Finance Director, Public Works Director, Library Director, Director of Marketing & Public Relations, Planning Manager, Economic Development/Housing Manager and Code Compliance Manager. Prepared and submitted a two-year budget that meets the goals and objectives for sound City fiscal standing. x Continued the capital improvements of the City’s infrastructure with the engineering and design of the Frank Sinatra Bridge being the project with the most community interest. x Expanded the City’s economic development and marketing efforts to increase City revenues. x Provided leadership support to City Council Subcommittees; worked successfully with the City Attorney on a variety of issues. x Oversaw the update to the General Plan 109 GOALS AND OBJECTIVES FY 2019-20 x Continue to provide support services to the Mayor, Mayor Pro Tem and Councilmembers, together with the Director of Administrative Services, Finance Director, Public Works Director, Library Director, and Director of Marketing & Public Relations, Planning Manager, Economic Development/Housing Manager and Code Compliance Manager. x Continue to serve as City management representative for local, regional and state organizations, initiatives and provide leadership in line with Council goals and objectives. x Provide leadership and support to the City’s annual budgeting process. x Effectively hire, train and organize management personnel to achieve maximum efficiency and utilization of City resources for the accomplishment of City Council programs and objectives. x Provide direction and oversight for the scheduled initiatives of the Information Technology Master Plan. FY 2020-21 x Continue to provide support services to the Mayor, Mayor Pro Tem and Councilmembers, together with the Director of Administrative Services, Finance Director, Public Works Director, Library Director, and Director of Marketing & Public Relations, Planning Manager, Economic Development/Housing Manager and Code Compliance Manager. x Continually advise and inform the City Council on issues affecting municipal operations and public services. Lead and surpass our resident’s customer service expectations. x Provide responsive direction and oversight in the continued implementation of the Information Technology Master Plan. x Represent the City at functions such as CVAG, SCAG, League of California Cities and Chamber of Commerce. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 13000 CITY MANAGER Actual Budget Estimate Budget Budget Personnel 485,386 521,420 491,759 521,824 555,043 Operations & Maintenance 13,766 43,450 21,007 54,950 21,400 Capital ----- Total Expenditures 499,152 564,870 512,766 576,774 576,443 2.11% -0.06%% Change in Budget 110 BUDGET HIGHLIGHTS: FY 2019-20 x No major budget changes are proposed for FY 2019-20. FY 2020-21 x No major budget changes are proposed for FY 2019-20. STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions City Manager 1 1 1 1 Senior Management Analyst 0 1 1 1 Executive Coordinator (33) 1 1 1 1 Total Positions 2 3 3 3 111 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO.NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 215,000 241,212 Executive Coordinator 99,356 $ 99,357 Senior Management Analyst $ 83,392 89,753 TOTAL 382,300$ 394,710$ 405,389$ $ 397,748 $ 430,322 7200 Benefits $ 124,076 $ 124,721 TOTAL 103,087$ 126,710$ 110,709$ $ 124,076 $ 124,721 Professional/ Technical 20,000 10,000 $ 10,000 $5,000 TOTAL 2,639$ 30,000$ 400$ $ 30,000 $ 15,000 7800 Mileage $ 500 $ 200 TOTAL 20$500$ 222$ $ 500 $ 200 Meetings, Training & Travel 2,500 - 500 - $ 7,000 $ - TOTAL 6,739$ 6,000$ 14,210$ $ 10,000 $ - 7818 Dues & Subscriptions 2,500 2,500 1,750 1,750 750 750 $ 7,500 $ - TOTAL 3,298$ 5,000$ 300$ $ 12,500 $ 5,000 8000 Supplies $ 1,200 $ 1,200 TOTAL 425$ 1,200$ -$$ 1,200 $ 1,200 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 13000 - CITY MANAGER FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7100 Salaries - Full Time City Manager 2) Specialized consulting and/or legal assistance. Benefits paid by City including group insurance, retirement and other benefits. 7400 1) Professional/technical services to complete specialized analysis and reports not known prior to start of fiscal year. May include studies, analyses and the like. 3) Meetings, conferences and workshops often in conjunction with attendance by City Council, or to represent the City at functions such as those sponsored by ICMA, DVBA, ICSC, Chamber of Commerce and California League of Cities. 1) Training, continuing education classes and seminars required to obtain or maintain certifications, licenses, notary commissions, registrations and the like; attend conferences and workshops related to changes in laws or regulations for local governments and administration. 2) Monthly meetings or specially scheduled meetings with officials from other cities or the County to discuss common interests or special topics. Reimbursement for job-related mileage. 7806 Miscellaneous office supplies, calendars, tapes, etc. 4) California Community Choice Aggregation Membership. 1) Membership in International City Managers Association (ICMA), or similar organization. 2) CSMFO and other professional development subscriptions. 3) Subscriptions to: Western City, Desert Sun, and other management publications. 112 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 13000 - CITY MANAGER FY 2019-20 FY 2020-21 AMOUNT AMOUNT 8012 Small Tools, Furniture & Equipment 750 $- TOTAL 644$ 750$ -$$ 750 $ - $ 576,774 $576,443 DIVISION TOTAL Chair mats, clocks, calculators, telephone headsets and other equipment. 113 114 GENERAL FUND DEPARTMENT CITY ATTORNEY PROGRAM 14000 FUND 101 PROGRAM DESCRIPTION The City Council is responsible for the selection and appointment of the City Attorney, a position that undertakes highly complex administrative and legal work in providing legal advice and counsel regarding legal matters for the City, Successor Agency, Housing Authority, Library, Joint Powers Financing Authority and Community Services Districts. The City Council has determined that retaining the services of a law firm to act as the City Attorney, on an independent contractor basis, best serves the broad spectrum of the legal needs of the organization. Through contracted services provided by a law firm, a team of attorneys with general and specialized knowledge and expertise, covering a broad range of governmental affairs, is the most effective and expeditious way to achieve the objectives of the City Council at the present time. The City Attorney also provides legal advice and counsel to the City Manager, City Clerk and Department Directors; prepares and/or reviews ordinances, resolutions, contracts, as well as other legal documents; enforces the City’s ordinances; provides legal opinions as requested by the City Council, City Manager and staff and handles all legal affairs, claims, suits and litigation involving the City, Successor Agency, Library, Joint Powers Financing Authority, and Community Services District, as directed by the City Council or Boards of Director. ACCOMPLISHMENTS FY 2018-19 x Consulted with the City Council on ordinances and resolutions and prepared the same as directed by the City Council. x Reviewed Municipal Code for internal consistencies or conflicts with state and federal statutes and/or case law and prepared necessary changes in language as determined appropriate for consideration by the City Council. x Consulted with all Department Directors to determine their needs for ordinances or other legal documents and provided legal advice as requested. x Handled litigation and claims against the City. GOALS AND OBJECTIVES FY 2019-20 x Consult with the City Council on ordinances and resolutions and prepare the same as directed by the City Council. 115 x Review Municipal Code for internal consistencies or conflicts with state and federal statues and/or case law and prepare necessary changes in language as determined appropriate for consideration by the City Council. x Consult with all Department Directors to determine their needs for ordinances or other legal documents and provide legal advice as requested. x Handle litigation and claims against City. FY 2020-21 x Consult with the City Council on ordinances and resolutions and prepare the same as directed by the City Council. x Review Municipal Code for internal consistencies or conflicts with state and federal statues and/or case law and prepare necessary changes in language as determined appropriate for consideration by the City Council. x Consult with all Department Directors to determine their needs for ordinances or other legal documents and provide legal advice as requested. x Handle litigation and claims against City. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 14000 CITY ATTORNEY Actual Budget Estimate Budget Budget Personnel - - - - - Operations & Maintenance 484,082 500,000 500,000 500,000 525,000 Capital - - - - - Total Expenditures 484,082 500,000 500,000 500,000 525,000 0.00% 5.00%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x The FY 2019-20 Budget is anticipated to remain flat from FY 2018-19. FY 2020-21 x The FY 2020-21 Budget is anticipated to remain flat from FY 2019-20. 116 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 Professional/ Technical $ 500,000 $525,000 TOTAL 484,082$ 512,085$ 512,082$ $ 500,000 $ 525,000 $ 500,000 $525,000 DIVISION TOTAL EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 14000 - CITY ATTORNEY REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Contracted services of law firm to provide counsel for the general municipal affairs of the City. 117 118 GENERAL FUND DEPARTMENT LAND USE PROGRAM 21000 PLANNING FUND 101 PROGRAM DESCRIPTION Planning activities in Rancho Mirage are directed at the protection and enhancement of the City’s natural and built environment. The City’s vision for maintaining a high-quality community and managing its growth and development is found in the General Plan. The implementing standards and regulations are embodied in Specific Plans and the Zoning Ordinance. These plans and programs must be followed and periodically updated to ensure their continued relevancy and effectiveness. We have seen an increase in discretionary project activity over the past 2-years. In 2017, there were 39 discretionary planning projects considered by the Planning Commission and City Council, and in 2018 that number grew to 49. The total number of ministerial plus discretionary permits in 2017 and 2018 was 135 and 207 respectively, which is up from 148 permits in 2016. The increase in permit activity from 2017 to 2018 was not realized in a single category, rather there were slight increases in nearly all permit types across all categories. The number of planning and zoning submittals for new custom residential projects is expected to remain stable at 2017-2018 levels (approximately 19 per year, which is an increase from previous years). We expect the number of discretionary applications for commercial and residential projects to remain stable or slightly increase over the next 2-year period of time based upon the 3-year trend and preliminary meetings held in early 2019 with developers and property owners. In 2019 the Planning Commission considered a total of 29 projects, that number rose to 49 total projects considered in 2018. In addition, we expect a significant increase in planned residential development over the next five years based on applications that have been approved or are currently in process. The Division typically fields hundreds of general questions and telephone inquiries on a monthly basis including over 100 walk-in customers per month seeking over the counter (OTC) approvals for swimming pools, solar installations, patio covers, etc. In 2018 the Division reviewed and approved 458 rooftop solar projects (OTC), and approximately 900 block wall, reroof and pool permits (OTC) . Planners are also required to conduct periodic inspections of entitled projects and work closely with Code Compliance and Building & Safety on a variety of issues. ACCOMPLISHMENTS FY 2018-19 x The Planning Division completed review of 207 ministerial and discretionary land use entitlement applications in calendar year 2018. Major discretionary projects included: Development Agreements x Development Agreement No. 180001 and (Minor) Modification No. MOD18005 - FM 111, LLC. Statutory Development Agreement for the construction of three single story structures consisting of Ferrari Showroom and service facility. Conditional Use Permits: x (Major) Conditional Use Permit No. CUP18001 – Starwood Mission Hills. – A 60’ high wireless 119 telecommunication facility disguised as a clock tower within a 693 square-foot enclosure to screen ground mounted mechanical equipment. Major/Minor Modifications (to Development Plans): x (MAJOR) Modification No. MOD17023 - Eisenhower Medical Center – Rinker Building- Renovation of approximately 16,685 square feet of existing internal area; a two story 26,790 square foot addition on the north side of the existing structure; and a 22,150 square foot addition of the south side (total expansion 48,940 square feet) for the purpose of adding six operating rooms, outpatient occupational and physical therapy programs. Office and ancillary uses. Preliminary Development Plans: x Preliminary Development Plan Case No. PDP18003 – Studio AR&D Architects, Inc.- The development of nine single family homes on 5.04 acres of undeveloped land located north side of Ginger Rogers Road and 330’ east of Landy Lane known as Echo. x Environmental Assessment No. EA160002, General Plan Zoning Map Amendment No. GPZMA18002, Specific Plan Amendment No. SPA16001, Tentative Tract Map No. TTM37122, and Preliminary Development Plan No. PDP16003 – Rancho Cove. –Amended the land use designation from C-G (General Commercial) to M-U (Mixed Use); and a development plan to construct a four-story 100-room hotel, 21,200 sq.ft. of commercial/retail space and 35 residential condo units located south side of the signalized intersection of Highway 111 and One Mirage Plaza. x Environmental Assessment No. EA18002, Development Agreement No. 18002, Preliminary Development Plan No. DA180003 and Preliminary Development Plan No. PDP18004 – Carefiled Solana, LLC –A 80,000 square foot two-story senior assisted living facility with 84 units and common amenities located on the south/east corner of Country Club and John L. Sinn Road. Single Family Homes & Maps: x The average size of a custom single-family home approved by the Planning Commission in 2018 was 4,463 square feet not including garage. The average size garage was an additional 982 square feet. x Several tentative Tract and Parcel Maps in various areas of the City. GOALS AND OBJECTIVES FY 2019-20 x Implement GIS, staff training and a new permitting and project management system as part of the IT Master Plan to provide expedited customer service. x Work closely with various City Council subcommittees and provide staff liaisons to the Planning Commission, Architectural Review Board and Historic Preservation Commission to facilitate the decision-making process for all projects requiring planning services. x Continue to maintain the Division’s high level of customer service which citizens and developers are accustomed to receiving. x Continue to review, update and adopted Specific Plans and Zoning ordinances to ensure their continued relevancy and effectiveness. x Develop updated and cohesive community landscape design standards to be utilized throughout the city. 120 x Participate in local and regional meetings regarding the upcoming housing cycle and the RHNA process. FY 2020-21 x Continue to work with Public works as necessary on capital Improvement projects such as the Frank Sinatra Bridge, review environmental assessments and provide notice of exemptions as necessary. x Continue to maintain the Division’s high level of customer service which citizens and developers are accustomed to receiving. x Continue to update GIS database to provide expedited customer service for both telephone and walk-in customer enquiries. Include GIS layers in staff reports that will assist decision makers in better understanding specific project components. x Implement the new permitting and project management system. x Work closely with various City Council subcommittees and provide staff liaisons to the Planning Commission, Architectural Review Board, and Historic Preservation Commission to facilitate the decision-making process for all projects requiring planning services. x Participate in local and regional meetings regarding the upcoming housing cycle and the RHNA process. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 21000 PLANNING Actual Budget Estimate Budget Budget Personnel 704,923 768,719 742,651 922,494 942,688 Operations & Maintenance 102,680 80,000 39,560 211,500 259,000 Capital 4,465 -4,465 - - Total Expenditures 812,067 848,719 786,676 1,133,994 1,201,688 33.61% 5.97%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x The most significant planned operational expenditure in FY19/20 is related to the City’s comprehensive update of the two Highway 111 Specific Plans. Both specific plans were adopted in the early 1990s and have received little attention by way of updates/amendments since that time. These specific plans guide development along Highway 111 and should be updated occasionally to ensure the future of the corridor reflects current visioning. Furthermore, Policy LU 2.3 of the General Plan states, “Specific plans shall be updated periodically to reflect existing land use conditions, to modernize land use trends, to review boundaries and to ensure that the long-term goals of the General Plan are being met through implementation of the said specific plans.” We anticipate that the Specific Plan Updates will take approximately 14-18 months to complete. This is a multi-year project commencing in FY19/20 with completion in FY 20/21. 121 FY 2020-21 x There is a decrease in funding requested for FY18/19 due to completion of the proposed Specific Plan Updates. STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions Development Services Director 1 1 1 1 Planning Manager (41) 1 1 1 1 Associate Planner (36) 2 2 2 2 Events Specialist 0 1 1 1 Executive Coordinator (33) 1 1 1 1 Assistant Planner (33) 0 0 1 1 Planning Technician (28) 1 1 0 0 Total Positions 6 6 7 7 122 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE Development Services Director $ 160,888 $175,012 Planning Manager 94,428 102,080 Events Specialist 99,356 99,357 Executive Coordinator 99,356 99,357 Associate Planner 79,125 82,100 74,919 81,874 68,043 70,070 TOTAL 540,735$ 615,620$ 624,401$ $ 676,115 $ 709,850 7200 Benefits $ 246,379 $ 232,838 TOTAL 164,187$ 188,224$ 177,341$ $ 246,379 $ 232,838 7400 Professional/ Technical $ 18,000 $10,000 TOTAL 11,582$ 40,000$ 6,825$ $ 18,000 $ 10,000 7452 General Plan Maintenance $ 225,000 $225,000 TOTAL 68,006$ -$ -$ $ 225,000 $ 225,000 7800 Mileage $ 500 $ 500 TOTAL 72$500$ -$$ 500 $ 500 7806 Meetings, Training & Travel $ 10,000 $- TOTAL 5,954$ 7,000$ 13,001$ $ 10,000 $ - 7818 Dues & Subscriptions $ 3,000 $2,500 TOTAL 2,154$ 2,500$ 1,908$ $ 3,000 $ 2,500 REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 21000 - PLANNING 7100 Salaries - Full Time Assistant Planner Associate Planner REQUESTED Consultant services and Planning studies related to special projects including Specific Plan Updates and Amendments, Climate Action Plans, Energy and Resource Conservation Plans and policies, Geographic Information Services (Map Updates not related to General Plan), environmental assistance (MND's), technical reports, etc. Benefits paid by City including group insurance, retirement and other benefits. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Attendance by staff at conferences, seminars and workshops sponsored by the American Planning Association, Association of Environmental Professionals, etc. required in conjunction with job responsibilities and/or to maintain certifications plus materials & refreshments for Commission and ARB meetings. Memberships and subscriptions for American Planning Association, Association of Environmental Professionals, Urban Land Institute and other professional planning publications applicable in the State of California. For updates and amendments to the City's guiding policy documents such as the General Plan and/or Specific Plans. Reimbursement for job-related mileage. 123 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 21000 - PLANNING REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7839 Reproduction & Printing $ 1,500 $1,500 TOTAL 717$ 1,000$ 1,285$ $ 1,500 $ 1,500 7842 Advertising/ Publishing $ 20,000 $16,000 TOTAL 11,978$ 20,000$ 20,303$ $ 20,000 $ 16,000 7878 Planning Commission $ 5,000 $1,500 TOTAL 1,654$ 5,000$ -$$ 5,000 $ 1,500 8000 Supplies $ 3,000 $ 2,000 TOTAL 563$ 3,000$ 839$ $ 3,000 $ 2,000 8012 $ 1,000 $- TOTAL -$ 1,000$ -$ $ 1,000 $ - $ 1,209,494 $1,201,688 Small Tools, Furniture & Equipment Replacement equipment, measuring tools, camera, vests, Light meter, etc. DIVISION TOTAL For printing copies of General Plan, Zoning Ordinance, General Plan / Zoning Maps, Landscape Design Guidelines brochure, Specific Plans, Environmental documents and other Planning documents for distribution and sale to the public. Legal notices and display ads for Planning Commission meetings and other purposes. Education, training, and miscellaneous expenditures associated with the planning commission. Photographic, graphic and paper supplies and Federal Express. 124 GENERAL FUND DEPARTMENT LAND USE PROGRAM 22000 BUILDING AND SAFETY FUND 101 PROGRAM DESCRIPTION The Building and Safety Division provides State mandated oversite for all construction activity within the city, and is responsible for reviewing construction submittals, providing information related to the California Building Code, and conducting field inspections. The Building Division’s workload and budget are reflective of building permit activity and plan check levels. Building permit valuation in calendar year 2017 was $57 million followed, by $87 million in 2018. More than 1,900 permits were issued in 2018, a twelve-year high, which outpaced the previous year (2017) by approximately 300 permits. 196 permits for new houses were issued in 2018, due primarily to the success of Del Webb Rancho Mirage. ACCOMPLISHMENTS FY 2018-2019 x Maintained a two-week plan review time for the majority of plan submittals. x Commence construction of 29,000 square foot recreation center at the Del Webb Rancho Mirage. x Facilitated all specialty inspections for various special events and city sponsored events. x Provided home occupation and business license services, which includes application review, inspection, and issuance of certificate of occupancy. x Continue to conduct yearly mobile home park inspections as required by the State Department of Housing and Community Development (HCD). 125 GOALS AND OBJECTIVES FY 2019-20 x Implement GIS and a new permitting system as part of the IT Master Plan. x Continue to oversee the development of Del Webb Rancho Mirage. x Oversee construction projects at Eisenhower Health. x Adopt 2019 Building Codes. x Implement online submittals for some applications. x Implement real-time field inspections in conjunction with IT update. x Continue to maintain a 24-hour response time for field inspector requests, complete plan reviews within a two to three week period and provide inspections and issuance of Certificates of Occupancy and process Use and Occupancy Applications. FY 2020-21 x Implement GIS and a new permitting system as part of the IT Master Plan. x Continue staff training in new State codes to maintain education requirements. x Continue to maintain a 24-hour response time for field inspector requests. Complete plan reviews within a two to three week period., x Fully transition to new permitting software. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 22000 BUILDING & SAFETY Actual Budget Estimate Budget Budget Personnel 475,618 495,563 389,471 454,884 481,487 Operations & Maintenance 121,699 112,500 160,558 234,500 246,000 Capital 92,887 -3,511 - - Total Expenditures 690,204 608,063 553,540 689,384 727,487 13.37% 5.53%% Change in Budget 126 BUDGET HIGHLIGHTS: FY 2019-20 x Continue to use third party plan check services to maintain the highest quality review and to expedite permit issuance. x Continue to use contract inspection services for Del Webb Rancho Mirage. FY 2020-21 x Continue to use third party plan check services to maintain the highest quality review and to expedite permit issuance. x Continue to use contract inspection services for Del Webb Rancho Mirage. STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Authorized Requested Title/Range Number Positions Positions Positions Positions Building Official (41) 1 1 1 1 Senior Building Inspector (34) 1 1 0 0 Building Inspector II (32) 1 1 3 3 Permit Technician (28) 1 1 0 0 Total Positions 4 4 4 4 127 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE $ 114,429 $119,145 77,831 77,831 62,225 74,622 60,214 63,164 TOTAL 344,720$ 356,048$ 291,104$ $ 314,699 $ 334,762 7200 Benefits $ 140,185 $ 146,725 TOTAL 130,898$ 139,515$ 112,014$ $ 140,185 $ 146,725 7400 $ 20,000 $20,000 100,000 100,000 TOTAL 115,252$ 160,605$ 159,748$ $ 120,000 $ 120,000 7430 $ 100,000 $120,000 TOTAL -$-$ -$$ 100,000 $ 120,000 7624 Vehicle Maintenance $ 2,000 $1,000 TOTAL -$ -$ 1,135$$ 2,000 $ 1,000 7806 Meetings, Training & Travel $ 5,000 $- TOTAL 1,452$ 5,000$ 5,023$ $ 5,000 $ - 7818 Dues & Subscriptions $ 1,500 $1,500 TOTAL 771$ 1,500$ 350$ $ 1,500 $ 1,500 8000 Supplies $ 2,500 $ 2,500 TOTAL 1,457$ 2,500$ 2,515$$ 2,500 $ 2,500 8012 $ 2,500 $- TOTAL 1,677$ 2,500$ 346$ $ 2,500 $ - REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 22000 - BUILDING & SAFETY Benefits paid by City including group insurance, retirement and other benefits. Professional/ Technical 1. Plan check and substitute inspection services. 7100 Salaries - Full Time Building Official Building Inspector II Building Inspector II 2. Inspection Services for Pulte/Del Webb - 20 hours per week at $95 per hour. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Building Inspector II Plan Check Services Plan Check Services Updated Code books (every 3 years), printed forms, notices, brochures and other publications required to perform job duties. Small Tools, Furniture & Equipment Hard hats, tape measures and specialized equipment/furniture. Attendance by staff at conferences, seminars and workshops sponsored by International Code Council, CA Association of Building Officials, etc. required in conjunction with job responsibilities and/or to maintain certifications, licenses, commissions, registrations, etc. Memberships and subscriptions for International Code Council, CA Association of Building Officials, etc. required in conjunction with job responsibilities and/or to maintain certifications. Maintenance expenses for Building and Safety vehicles. 128 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 22000 - BUILDING & SAFETY FY 2019-20 FY 2020-21 AMOUNT AMOUNT 8020 Uniforms $ 1,000 $ 1,000 TOTAL 331$ 1,000$ 1,832$ $ 1,000 $ 1,000 $ 689,384 $ 727,487 Safety shoes, shirts and caps. DIVISION TOTAL 129 130 GENERAL FUND DEPARTMENT LAND USE PROGRAM 23000 CODE COMPLIANCE/ANIMAL SERVICES FUND 101 PROGRAM DESCRIPTION The Code Compliance Division is responsible for the City’s code enforcement, animal services, public nuisance and graffiti abatement programs. The Division also administers the following programs: Citizen on Patrol Services, Emergency Preparedness, parking adjudication, massage therapist/spa facilities, marijuana delivery, Short-term Rental enforcement, and golf cart permits. Compliance with the City’s codes and ordinances is achieved through a comprehensive approach that includes proactive observation patrols, community outreach, detailed research and investigative techniques, and thorough inspections to resolve citizen complaints to maintain high standards of property maintenance and compliance. Enforcement activities include gaining compliance with violations related to zoning, signage, graffiti, parking, business licenses, animal control, various state and local laws, property and lake maintenance, housing and building codes. Alternate methods to achieve voluntary compliance involve working collaboratively with residents and the business community. However, the issuance of citations, administrative fines, notices and City- initiated abatements may be enacted to gain compliance with City regulations. These activities are conducted in a responsive manner and are essential to the preservation and enhancement of the quality of life in the City. ACCOMPLISHMENTS FY 2018-2019 x Documented over 600 Code Compliance specific cases. Of those cases, over 2000 individual actions documented ranging from inspections, notices, citations, phone or email contacts, and after-hours call-outs. x Assumed responsibility for the Short-Term Rental application and vetting process. GOALS AND OBJECTIVES FY 2019-20 x Maintain a code compliance/animal service program that incorporates prompt response and case resolution. x Continue to provide professional development opportunities for staff via education courses and training. x Optimize the Short-Term Rental application intake and vetting process to reduce overhead. x Actively participate in the integration of the City’s Enterprise Resource Planning - new permitting system as part of the IT Master Plan, that includes software improvements needed to manage and improve service delivery due to increased code compliance activities, animal licensing, short-term rental program, case documentation and reports. 131 FY 2020-21 x Maintain a code compliance/animal service program that incorporates prompt response and case resolution and continue to provide professional development opportunities for staff via education courses and training. x Actively participate in the integration of the City’s Enterprise Resource Planning - new permitting system as part of the IT Master Plan, that includes software improvements needed to manage and improve service delivery due to increased code compliance activities, animal licensing, short-term rental program, case documentation and reports. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 23000 CODE COMPLIANCE Actual Budget Estimate Budget Budget Personnel 326,155 376,617 381,801 380,290 406,655 Operations & Maintenance 65,549 91,000 98,591 127,000 85,000 Capital 139 - - - - Total Expenditures 391,843 467,617 480,392 507,290 491,655 8.48% -3.08%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 & 2020-21 x Total cost of the Riverside County Animal Field and Shelter Services contract is estimated at $31,255 for July 1, 2019 through June 30, 2020. x Short-Term Rental Tracking and Compliance contract transitioned into the Code Compliance budget. Annual contract cost of $24,000. STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Authorized Requested Title/Range Number Positions Positions Positions Positions Senior Code Compliance Officer (34) 1 1 2 2 Code Compliance Officer II (30) 1 1 0 0 Code Compliance Officer I (28) 1 1 2 2 Office Assistant III (24) 1 0 0 0 Total Positions 5 4 4 4 132 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE $ 93,932 95,856 72,037 74,429 53,380 56,250 Code Compliance Officer I 51,512 55,898 On Call Pay -13,780 TOTAL 234,067$ 277,895$ 283,651$ $ 270,861 $296,213 7120 Overtime $ 20,000 $ 20,000 TOTAL 23,401$ 25,850$ 26,697$ $ 20,000 $20,000 7200 Benefits $ 89,429 $ 90,442 TOTAL 68,687$ 90,722$ 84,119$ $ 89,429 $90,442 7400 Professional/ Technical $30,000 $3,000 TOTAL 2,104$ 9,000$ 7,438$$ 30,000 $3,000 7420 Animal Services $ 45,000 $45,000 TOTAL 38,386$ 40,000$ 41,926$$ 45,000 $45,000 7624 Vehicle Maintenance $ 2,000 $2,000 TOTAL 4,865$$ 2,000 $2,000 7642 Abatements $ 20,000 $20,000 TOTAL 5,601$ 22,000$ 22,315$ $ 20,000 $20,000 7806 Meetings, Training & Travel $ 6,000 $- TOTAL 1,412$ 6,000$ 6,179$$ 6,000 $- 7818 Dues & Subscriptions $ 1,500 $1,500 TOTAL 743$ 1,500$ 875$$ 1,500 $1,500 7839 Reproduction & Printing $ 2,500 $1,000 TOTAL 556$ 2,500$ 1,029$$ 2,500 $ 1,000 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 23000 - CODE COMPLIANCE Benefits paid by City including group insurance, retirement and other benefits. Specialized contracts and consultant services related to code compliance services such as parking citation processing, hearing officer fees for appeals, nuisance abatements, County record releases, short-term rentals, etc. 7100 Salaries - Full Time Senior Code Compliance Officer Code Compliance Officer I FY 2019-20 FY 2020-21 AMOUNT AMOUNT Weekend patrol and after hour inspections. Senior Code Compliance Officer Memberships and subscriptions for CA Association of Code Enforcement Officers, International Code Council and State Humane Association of California. Brochures and handouts for the public, code compliance forms, etc. VCA emergency services, PIC program/supplies, and bird sanctuary. City-initiated property abatements. Cost is partially recoverable through tax liens. Attendance by staff at conferences, seminars and workshops sponsored by CA Association of Code Enforcement Officers, International Code Council, State Humane Association of CA, etc. required in conjunction with job responsibilities and/or to maintain certifications, and licenses. Maintenance expenses for Building and Safety vehicles. 133 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 23000 - CODE COMPLIANCE FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7842 Advertising/ Publishing $ 500 $- TOTAL -$500$ -$ $ 500 $- 7862 Parking Citation $ 9,000 $9,000 TOTAL 10,019$ 13,000$ 13,336$ $ 9,000 $9,000 8000 Supplies $ 2,500 $1,000 TOTAL 614$ 2,500$ 835$$ 2,500 $1,000 8012 Small Tools, Furniture & Equipment $ 5,000 $1,000 TOTAL 3,566$ 5,000$ 148$$ 5,000 $1,000 8020 Uniforms $ 3,000 $1,500 TOTAL 1,554$ 3,000$ 1,187$$ 3,000 $1,500 $ 507,290 $ 491,655 Uniforms and safety shoes for Code Compliance staff. DIVISION TOTAL Legal notices for abatements. Costs for issuing parking citations. Miscellaneous supplies. Miscellaneous small tools and office equipment. 134 GENERAL FUND DEPARTMENT PUBLIC WORKS PROGRAM 31000 ENGINEERING FUND 101 PROGRAM DESCRIPTION The Public Works Department is made up of three divisions, the first being Engineering. Responsibilities include, but are not limited to, plan check and inspection services for grading, on and off-site infrastructure improvements for all development, professional civil and traffic engineering services for the City and private homeowner associations as necessary. The Engineering Division provides project management and contract administration for City and Housing Authority projects, oversees the City’s Capital Improvement Program and actively seeks State and Federal grant funding to supplement local funds. The Division commits to maintaining and upgrading the community’s infrastructure through the implementation of the Capital Improvement Program while ensuring that new development meets all City standards and responds in a professional and responsible manner to the concerns of residents and businesses alike. ACCOMPLISHMENTS FY 2018-19 x Implementation of GIS software to increase staff efficiency and improve infrastructure mapping. x Began integration of the IT Master Plan for a new permitting system that interfaces with GIS. x Coordinate with Pulte Development on development of all planned single-family residential dwellings, the community clubhouse, widening of Los Alamos Road, and undergrounding of overhead power lines along Dinah Shore Drive. x Continued design work for the Frank Sinatra Bridge project. x Completion of Monterey Avenue improvements, including the addition of one southbound lane from Market Place to A Street and new pavement from Dinah Shore Drive to Gerald Ford Drive. x Completion of Highway 111 pavement rehabilitation from Bob Hope Drive to the east city limit, which includes new pavement, restriping and ADA access ramps. x Completion of Dinah Shore Drive median improvements from Plumley Road to Davall Drive providing dry landscape improvements to beautify the median shared with Cathedral City. x Completion of Dinah Shore Drive Pavement Rehabilitation from Los Alamos to Bob Hope, which includes new pavement, restriping and ADA access ramps. x Completed design drawings and bid documents for Traffic Signal Interconnect and Signal Coordination Project which includes Highway 111, Monterey Avenue, Bob Hope Drive, Country Club Drive, and Dinah Shore Drive signal corridors. 135 x Completed design drawings for pavement rehabilitation on Dinah Shore Drive from Plumley Road to Da Vall Drive. x Seek Federal and State Grants to supplement local funds for public works infrastructure construction. GOALS AND OBJECTIVES FY 2019-20 x Implementation of GIS software to increase staff efficiency and improve infrastructure mapping. x Integration of the IT Master Plan for a new permitting system that interfaces with GIS. x Coordinate with Pulte Development on continued development of single-family residential dwellings and completion of undergrounding of overhead power lines along Dinah Shore Drive. x Maintenance of city streets with rubberized slurry to protect and increase the life of the asphalt. Restriping of all lanes, signalized intersections and pavement markings for all areas that receive a slurry application. x Completion of the design work for the Frank Sinatra Bridge project. x Completion of Dinah Shore Drive Pavement Rehabilitation from Plumley Road to Da Vall Drive, which includes new pavement, restriping and ADA access ramps. x Completion of Traffic Signal Interconnect and Signal Coordination Project which includes Highway 111, Monterey Avenue, Bob Hope Drive, Country Club Drive, and Dinah Shore Drive signal corridors. x Seek Federal and State Grants to supplement local funds for public works infrastructure construction. FY 2020-21 x Coordinate with Pulte Development continued development of planned single-family residential dwellings. x Completion of Residential Pavement Rehabilitation Project on several streets in Tamarisk Neighborhood. x Pavement Rehabilitation on Via Vail from Bob Hope Drive to the Victory Church. x Maintenance of city streets with rubberized slurry to protect and increase the life of the asphalt. Restriping of all lanes, signalized intersections and pavement markings for all areas that receive a slurry application. x Commence construction on the Frank Sinatra Bridge project. x Seek Federal and State Grants to supplement local funds for public works infrastructure construction. 136 EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 31000 ENGINEERING Actual Budget Estimate Budget Budget Personnel 1,316,181 1,167,032 1,147,754 1,208,051 1,162,695 Operations & Maintenance 66,865 73,600 59,209 109,200 127,475 Capital - - - 30,000 - Total Expenditures 1,383,046 1,240,632 1,206,963 1,347,251 1,290,170 8.59% -4.24%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x The budget for Engineering is remaining consistent with a high priority placed on the continued infrastructure upgrades and maintenance. FY 2020-21 x The budget for Engineering is remaining consistent with a high priority placed on the continued infrastructure upgrades and maintenance. STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions Director of Public Works 1 1 1 1 City Engineer (44) 1 1 1 1 Senior Public Works Manager (43) 1 1 0 0 Senior Civil Engineer (41) 1 1 1 1 Associate Civil Engineer (39) 0 1 1 1 Project Manager (36) 1 1 1 1 Public Works Inspector (33) 1 1 1 1 Engineering Technician II (32) 1 1 1 1 Office Assistant III (24) 1 1 1 1 Total Positions 8 9 8 8 137 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE $ 160,888 $175,012 161,843 147,680 139,806 103,050 Associate Civil Engineer 96,599 84,802 81,955 86,519 94,626 94,626 82,015 82,015 60,997 60,997 TOTAL 1,009,210$ 879,262$ 891,298$ $ 878,729 $834,701 7120 Overtime $ 2,000 $ 2,000 TOTAL 1,143$ -$ 2,277$$ 2,000 $2,000 7200 Benefits $ 327,322 $325,994 TOTAL 305,828$ 314,975$ 300,659$ $ 327,322 $325,994 7400 Professional/ Technical 70,000 $104,000 TOTAL 30,533$ 40,000$ 15,207$$ 70,000 $104,000 7460 Inspections $ 15,000 $ 15,000 TOTAL 10,372$ 15,000$ 2,770$ $ 15,000 $15,000 7623 Vehicle Fuel $ 3,500 $ 3,675 TOTAL 3,092$ 3,500$ 3,460$ $ 3,500 $3,675 7624 $ 6,000 $ 1,000 TOTAL 7,282$ 1,200$ 5,471$ $ 6,000 $1,000 7800 Mileage $ 500 $ 500 TOTAL 309$300$ 497$ $ 500 $500 7806 Meetings, Training & Travel $ 7,500 $ - TOTAL 5,184$ 7,000$ 8,971$ $ 7,500 $ - REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 31000 - ENGINEERING 7100 Salaries - Full Time Director of Public Works City Engineer Senior Civil Engineer Office Assistant III Project Manager Public Works Inspector Engineering Technician II Public Works Inspector performing early inspections in order to maintain quality control offsite/onsite construction. Also ensure projects are properly closed at the end of the day. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Engineering analysis and reports. FY 2019-20 includes one-time item to update traffic signal timing to meet new timing requirements. Vehicle Maintenance Maintenance for the Public Works Inspector's vehicle. Reimbursement for job-related mileage. Benefits paid by City including group insurance, retirement and other benefits. Provides special inspections and testing in areas where greater expertise is required and supplementary inspector when City Inspector is absent. Fuel for Public Works Inspector's vehicle. Attendance at conferences, workshops, technical training sessions and continuing education classes in conjunction with job responsibilities or to obtain/maintain certifications, licenses, notary commissions, registrations and the like. 138 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 31000 - ENGINEERING FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7818 Dues & Subscriptions $ 1,500 $1,200 TOTAL 1,185$ 1,500$ 1,112$$ 1,500 $1,200 8000 Supplies $ 4,200 $ 1,500 TOTAL 3,039$ 4,000$ 1,709$ $ 4,200 $1,500 8012 $ 400 $- TOTAL 652$ 400$ -$ $ 400 $- 8020 Uniforms $ 600 $ 600 TOTAL 494$600$ 598$ $ 600 $600 8905 Automotive $ 30,000 $ - TOTAL -$ -$ -$ $ 30,000 $- $ 1,347,251 $1,290,170 Small Tools, Furniture & Equipment Miscellaneous small tools & office equipment as may be necessary. Replacement of Inspector vehicle that is 12 years old. DIVISION TOTAL Annual dues for American Public Works Association, Construction Management Association of America, Project Management Institute, American Society of Civil Engineers, Institute of Transportation Engineers, Notary Public, First American Data Tree, technical publications, certifications and registrations. Office supplies, print paper, delivery services for plan checks, training videos, and film. Uniforms for Public Works Inspector and safety clothing for Engineering staff. 139 140 GENERAL FUND DEPARTMENT PUBLIC WORKS PROGRAM 32000 STREET MAINTENANCE FUND 101 PROGRAM DESCRIPTION This division of the Public Works Department is headed by the Street Supervisor whose primary responsibilities includes but is not limited to: maintaining all public streets, traffic signals, storm drain systems, public rights-of- way, traffic signs, street striping and markings, street sweeping and horse trails. The Division assists in the continued implementation of the PM10 (Particulate Matter under 10 Micrometers in ambient air pollution) program and in developing programs to meet the requirements of the National Pollutant Discharge Elimination System (NPDES) permit. This year’s budget will enable staff to continue with a sustainable preventative traffic signal and street maintenance program, such as street-related repairs, signage replacements, traffic signal maintenance and providing motorists with the latest advances in traffic safety. ACCOMPLISHMENTS FY 2018-19 x Responded to all citizen complaints within 24 hours and removed all graffiti as soon as it was noticed or reported. x Inspected and coordinated the placement of crack sealant to the streets throughout the City. x Traffic signal painting throughout the City. x Upgraded pedestrian push buttons on traffic signals. x Replaced street signs throughout the City per federal regulations. x Installed battery back-up systems at various intersections throughout City. x Installed detection cameras at multiple locations throughout City. x Repaired damage incurred during the valentine’s day flood event GOALS AND OBJECTIVES FY 2019-2020 x Provide the highest quality and level of street and traffic maintenance possible. x Address citizen complaints within 24 hours. x Perform annual inspection of public right-of-way sidewalks and to coordinate their repairs. x Utilize new technology from IT Master plan implementation to increase productivity. x Retrofit signal street name signs to LED. x Continue to install signage that meets federal standards. 141 x Signal pole painting on Highway 111 x Continue citywide storm drain pumping. x Crack fill and slurry various streets throughout the city. x Perform citywide striping maintenance. x Complete traffic signal interconnect improvements. FY 2020-2021 x Provide the highest quality and level of street maintenance possible. x Address citizen complaints within 24 hours. x Perform annual inspection of public right-of-way sidewalks and coordinate their repairs. x Implement IT Master Plan initiatives that will increase service and productivity. x Signal pole painting on Highway 111. x Upgrade communication equipment at various intersections for TMC utilization. x Continue citywide storm drain pumping. x Crack fill and slurry various streets throughout the city. x Perform citywide striping maintenance. x Retrofit signal street name signs to LED. x Continue to install signage that meets federal standards. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 32000 STREET MAINTENANCE Actual Budget Estimate Budget Budget Personnel 576,278 688,840 610,990 662,578 697,121 Operations & Maintenance 340,760 413,520 374,725 417,975 404,000 Capital - - - 65,000 - Total Expenditures 917,038 1,102,360 985,715 1,145,553 1,101,121 3.92% -3.88%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-2020 x Install median nose signage to meet federal requirements. x Retrofit signal street name signs to LED. 142 x Crack fill and slurry seal various streets throughout the City. x Repair sidewalk, curb and gutter, median noses, and various concrete repair throughout the City. x Complete traffic signal interconnect improvements at 40 intersections. FY 2020-2021 x No significant changes from FY 19/20 Budget. STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions Street Maintenance Supervisor (36) 0 1 1 1 Street Maintenance Worker II (27) 2 2 2 2 Street Maintenance Worker I (25) 2 2 2 2 Senior Traffic Signal Technician 1 0 0 0 Traffic Signal Technician II 1 1 1 1 Traffic Signal Technician I 1 1 1 1 Total Positions 7 7 7 7 143 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO.NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE Street Maintenance Supervisor $ 81,755 $ 84,680 Traffic Signal Technician II 63,912 68,962 Traffic Signal Technician I 56,426 59,539 46,985 47,153 67,249 67,249 48,743 44,435 42,617 44,435 -27,560 TOTAL 371,024$ 441,634$ 417,160$ $ 407,687 $ 444,013 7120 Overtime $ 20,000 $ 20,000 TOTAL 30,730$ 27,500$ 21,416$ $ 20,000 $ 20,000 7200 Benefits $ 234,891 233,108 TOTAL 183,525$ 219,706$ 192,147$ $ 234,891 $ 233,108 7603 Electricity $ 17,500 $ 18,250 TOTAL 12,470$ 22,000$ 12,304$ $ 17,500 $ 18,250 7606 Water $ 4,500 $ 4,700 TOTAL 3,086$ 4,700$ 8,265$ $ 4,500 $ 4,700 7617 Sidewalk/Curb/ Gutter Maintenance $ 15,500 $15,500 TOTAL 3,065$ 10,000$ 9,685$ $ 15,500 $ 15,500 7618 Traffic Signal Maintenance/ Electricity $ 41,000 $41,000 6,000 6,000 5,000 5,000 10,000 10,000 19,200 19,200 6,000 6,000 9,000 9,000 20,000 20,000 1,000 1,000 50,000 50,000 32,800 32,800 TOTAL 137,713$ 200,000$ 182,862$ $ 200,000 $ 200,000 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 32000 - STREET MAINTENANCE 7100 Salaries - Full Time Maintenance Worker II Maintenance Worker II Maintenance Worker I On Call Pay For on-all pay and emergency callouts and for traffic accident clean up, traffic control, traffic signals, cleaning debris and fallen tree limbs, placing barricades and warning signs during rainstorms, and completing projects started during regular work hours. Benefits paid by City including group insurance, retirement and other benefits. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Maintenance Worker I 6) Annual Signal Equipment testing and certificaton 7) Signal coordination services 8) Signal equipment purchases 9) Phone drop lease (AT&T) Water for street sweeping and dust control. Electricity for 55 traffic signals, re-lamping, emergency callouts, major knockdowns and replacement of equipment as necessary, joint cities maintenance agreement for 15 shared signals. Electricity and maintenance for 91 streetlights throughout the City. 1) Edison - Signal Electricity 2) I.I.D. - Signal Electricity 3) Traffic Control Equipment Rental 4) Emergency Response for Signal Operations 5) City of Palm Desert - shared maintenance City-wide sidewalk, curb and gutter repairs. 10) Traffic signal maintenance 11) Intersection signal painting 144 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 32000 - STREET MAINTENANCE FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7621 Street Related Repairs $ 26,250 $27,750 TOTAL 6,114$ 25,000$ 23,849$ $ 26,250 $ 27,750 7623 Vehicle Fuel $ 24,750 $ 24,000 TOTAL 20,286$ 19,500$ 19,873$ $ 24,750 $ 24,000 7624 $ 30,500 $ 25,000 TOTAL 23,793$ 29,000$ 15,661$ $ 30,500 $ 25,000 7627 Graffiti Removal $ 3,250 $ 1,000 TOTAL 754$ 5,000$ 1,263$ $ 3,250 $ 1,000 7630 $ 31,500 $33,000 TOTAL 26,528$ 42,500$ 65,530$ $ 31,500 $ 33,000 7634 Equipment Maintenance & Fuel $ 7,875 $8,300 TOTAL 6,071$ 7,500$ 7,069$ $ 7,875 $ 8,300 7806 Meetings, Training & Travel $ 6,500 $- TOTAL 4,203$ 6,500$ 2,678$ $ 6,500 $ - 7818 Dues & Subscriptions $ 350 $- TOTAL 100$ 320$ -$ $ 350 $ - 8000 Supplies $ 4,000 $ 2,500 TOTAL 3,048$ 3,000$ 2,059$ $ 4,000 $ 2,500 8002 $ 5,000 $5,000 TOTAL 416$ 5,000$ 11,489$ $ 5,000 $ 5,000 8003 $ 30,000 $30,000 TOTAL 21,372$ 35,000$ 51,159$ $ 30,000 $ 30,000 Equipment Rental For rental of equipment as needed. Street Signs & Markings Purchase of regulatory signs & street marking supplies. Vehicle Maintenance Maintenance for the Division's vehicles. Purchase of supplies for City Street Maintenance and Code Compliance crews and/or contract personnel for graffiti removal and supplies in public right of way. Trails Maintenance Contract services for the annual maintenance of the city’s multi- use trail system. Maintenance and fuels costs for air compressor, steer skid loader, ford tractor, speed trailers, compactor, cement mixer, arrow board and other miscellaneous equipment. Attendance at technical training sessions to obtain/maintain special licenses or certifications; technical seminars related to asphalt and concrete maintenance; traffic classes for Class B licensed drivers; other topical sessions depending on need at the time, etc. Dues for Maintenance Superintendents Association, American Construction Inspectors Association and technical publications. The purchase of silica sand for sandblasting, guardrail material and posts, concrete patch material and other supplies as needed. Fuel for the Division's vehicles. Asphalt, concrete, aggregate base for repairing streets, disposal of old asphalt and concrete, equipment rental, catch basin repairs, landfill charges for disposal of roadside refuse, and miscellaneous other street repairs as needed. 145 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 32000 - STREET MAINTENANCE FY 2019-20 FY 2020-21 AMOUNT AMOUNT 8012 Small Tools, Furniture & Equipment $ 3,500 $3,500 TOTAL 10,779$ 3,500$ 4,534$ $ 3,500 $ 3,500 8020 Uniforms $ 4,000 $ 4,000 TOTAL 2,763$ 4,000$ 3,973$ $ 4,000 $ 4,000 8024 Traffic Control $ 3,000 $ 1,500 TOTAL -$ 2,000$ 243$ $ 3,000 $ 1,500 8905 Automotive $ 65,000 $ - TOTAL -$ -$ -$ $ 65,000 $ - $ 1,145,553 $1,101,121 DIVISION TOTAL This account provides for the purchase of barricades, both large and small, traffic cones, light board replacement parts, batteries, lights, and rental of traffic control setups. Shovels, chain saw chains, drills and bits, jacks, jack stands, landscape tools, signal maintenance tools, mechanic tools, safety equipment, and miscellaneous special tools as required. Purchase of uniforms and safety clothing for Streets personnel. Emergency lane closure truck 146 GENERAL FUND DEPARTMENT PUBLIC WORKS PROGRAM 33000 FACILITIES AND FLEET MAINTENANCE FUND 101 PROGRAM DESCRIPTION Facilities and Fleet Maintenance, a division of the Public Works Department, is headed by the Facilities Manager who plans, directs and coordinates facilities maintenance for City Hall, Library and Observatory, Public Works Yard, two Fire Stations, five parks including a community dog park, 24 centerline miles of landscaped median islands, parkways, Senior Housing Projects, and several miscellaneous structures/facilities. In addition to the maintaining city assets the Facilities Manager oversees all maintenance staff within the Public Works Department, Facilities and Streets. This division is also responsible for contract management services for landscaping maintenance, janitorial services, heating, ventilation and air conditioning (HVAC) maintenance, fleet maintenance and numerous other service contracts to perform routine and extraordinary maintenance services. ACCOMPLISHMENTS FY 2018-2019 x Replaced Library boiler with two new high efficiency boilers. x Installed new security doors and implemented an ID card reader system at City Hall and Library. x Continued with various remodels and upgrades within City Hall. x Installed new emergency backup generators at both Fire Stations. x Installed generator monitoring systems for all emergency backup generators. x Installed split HVAC system for temperature sensitive equipment in the telecommunications room at City Hall x Constructed the Audio/Visual room in the Council Chambers. x Installed a UV protective coating over the entire Library roof. x Continued to keep the Rancho Mirage Community Park and Rancho Mirage Dog Park in excellent condition. GOALS AND OBJECTIVES FY 2019-20 x Upgrade the remaining City Hall & Library exterior and interior incandescent light fixtures to energy efficient LED’s. x Continue to remodel City facilities as needed. x Implementation of a comprehensive roof maintenance program. x Continue to implement the landscape lighting replacement and maintenance program. x Manage daily landscape Contractors. x Continue to provide assistance for infrastructure modifications relating to the IT Master Plan. x Continue implementation of various IT Master Plan initiatives. 147 FY 2020-21 x Continue routine landscape maintenance. x Continue landscape lighting replacement and maintenance program. x Continue to provide assistance for infrastructure modifications relating to the IT Master Plan x Continue implementation of various IT Master Plan initiatives. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 33000 FACILITIES & FLEET MAINTENANCE Actual Budget Estimate Budget Budget Personnel 601,684 714,791 630,771 802,960 723,373 Operations & Maintenance 558,299 628,650 527,389 616,650 616,850 Capital 1,056 10,000 9,735 37,500 6,500 Total Expenditures 1,161,039 1,353,441 1,167,895 1,457,110 1,346,723 7.66% -7.58%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x The budget for facilities and fleet continues to remain consistent with prior years. FY 2020-21 x The budget for facilities and fleet continues to remain consistent with prior years. STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions Senior Manager (43) 0 0 1 1 Maintenance & Operations Supervisor (32) 1 1 0 0 Senior Building/Parks Maintenance Worker (29) 2 2 3 3 Permit Technician (28) 0 0 1 1 Building/Parks Maintenance Worker II (27) 0 1 1 1 Building/Parks Maintenance Worker I (25) 2 1 1 1 Office Assistant III (24) 1 1 0 0 Total Positions 6 6 7 7 148 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE $ 149,766 $118,948 78,610 81,074 70,452 70,452 70,612 73,203 50,078 50,832 42,618 44,435 60,799 61,046 TOTAL 402,556$ 464,232$ 441,374$ $ 522,935 $499,990 7200 Benefits $ 280,025 $ 223,383 TOTAL 188,234$ 230,779$ 193,151$ $ 280,025 $223,383 7400 Professional/ Technical $ 7,500 $2,500 TOTAL 1,800$ 10,000$ -$$ 7,500 $2,500 7600 Natural Gas $ 9,050 $9,500 TOTAL 7,263$ 8,500$ 9,980$ $ 9,050 $9,500 7603 Electricity $ 125,000 $ 131,250 TOTAL 112,827$ 130,000$ 125,670$$ 125,000 $131,250 7606 Water $ 33,500 $ 35,000 TOTAL 31,603$ 32,000$ 30,895$ $ 33,500 $35,000 7612 Maintenance 1,200 1,300 10,000 10,000 4,300 4,400 AMOUNT AMOUNT 7100 Salaries - Full Time Senior Manager Senior Maintenance Worker Senior Maintenance Worker Annual inspections of City-owned facilities and landscape maintenance contracts and services oversight. EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 33000 - FACILITIES & FLEET MAINTENANCE REQUESTED REQUESTED FY 2019-20 FY 2020-21 Provides heat for City Hall and City Yard. Provides electricity for the City Hall complex, Highway 111 parkway landscaping areas and City Yard. Provides water for the City Hall complex, City Yard, irrigation water for the Barbara Drive, Desert Drive & Rancho Road cul-de-sacs, Highway 111, Frontage Road Lot northeast corner of Frank Sinatra Drive & Da Vall Drive, public parking lots, etc. 1) Evening janitorial service and carpet cleaning of City Senior Maintenance Worker Maintenance Worker II Permit Technician Benefits paid by City including group insurance, retirement and other benefits. Maintenance Worker I 3) Air-conditioning/heating preventative maintenance 45,000 45,000 a) City Hall $56,000 $56,000 Hall and City Yard 2) Pest control service b) City Yard 4) Elevator service 149 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 33000 - FACILITIES & FLEET MAINTENANCE REQUESTED REQUESTED FY 2019-20 FY 2020-21 7612 Maintenance (continued) 2,500 2,500 2,750 2,800 25,000 26,000 4,800 4,800 3,000 3,000 3,700 3,700 3,600 3,600 1,400 1,450 8,500 8,600 4,500 4,500 10,000 11,000 75,000 85,000 TOTAL 313,625$ 329,400$ 324,435$ $ 340,000 $355,000 7622 $ 6,000 $ 1,000 TOTAL -$ 9,000$ 2,440$ $ 6,000 $1,000 7623 $ 22,500 $ 20,000 TOTAL 16,203$ 21,500$ 9,748$ $ 22,500 $20,000 7624 $ 10,000 $ 10,000 TOTAL 20,101$ 25,000$ 7,288$ $ 10,000 $10,000 7648 $ 5,100 $5,100 TOTAL 4,718$ 4,750$ 4,820$ $ 5,100 $5,100 7806 Meetings, Training & Travel $ 5,000 $- TOTAL 1,557$ 4,500$ 3,163$ $ 5,000 $- 8000 Supplies $ 15,000 $ 12,000 TOTAL 10,668$ 16,000$ 12,558$$ 15,000 $12,000 8002 $ 4,000 $ 3,500 TOTAL 2,661$ 4,000$ 2,629$ $ 4,000 $ 3,500 34,000 a) City Hall b) Frank Sinatra Drive @ Da Vall Drive (vacant lot) c) Edison Substation (Highway 111) d) Highway 111 & Parkways and cul-de-sacs 5) Landscape maintenance at: 32,000 6) Alarm monitoring (fire and security) 7) Maintenance for emergency generators at City Hall 1,750 e) Rancho Las Palmas/Desert Village Parkway f) City Yard g) Magnesia Falls Cove Parkways h) Monterey Marketplace Slope 9) Hwy 111 date palm tree trimming 10) Hwy 111 tree abatement 11) Water treatment and exterior lighting 12) Facility Maintenance Illegal Dumping Disposal Removing and disposing of illegally dumped rubbish. 2,350 and City Yard 8) Maintenance of twenty-eight bus shelters under contract 45,000 45,000 with Sunline Transit Agency Property Tax Property tax for City Yard property. Attendance at conferences, workshops, training and continuing education classes in conjunction with job responsibilities or to obtain/maintain certifications, licenses, commissions, registrations and the like. Sanitary and cleaning supplies for City Hall and City Yard. Pesticides and insecticides for the City facilities. Vehicle Fuel Fuel for Facilities & Fleet vehicles. Vehicle Maintenance Maintenance expenses for Facilities & Fleet vehicles. Equipment Rental For rental of equipment as needed. 150 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 33000 - FACILITIES & FLEET MAINTENANCE REQUESTED REQUESTED FY 2019-20 FY 2020-21 8004 Repair & Maintenance Supplies $ 12,000 $10,000 TOTAL 10,431$ 12,000$ 7,824$$ 12,000 $10,000 8012 $ 3,000 $3,000 TOTAL 5,896$ 3,000$ 2,949$$ 3,000 $3,000 8020 Uniforms $ 3,000 $ 3,000 TOTAL 974$ 3,000$ 2,974$$ 3,000 $3,000 8032 Holiday Decorations $ 9,000 $9,000 TOTAL 6,141$ 9,000$ 6,100$$ 9,000 $9,000 8700 Permit Fees $ 7,000 $ 7,000 TOTAL 6,878$ 7,000$ 6,299$$ 7,000 $7,000 8900 $ 37,500 $6,500 TOTAL 2,448$ 10,000$ 8,343$ $ 37,500 $6,500 $ 1,457,110 $1,346,723 DIVISION TOTAL Expenses related to holiday decoration program at City Hall and RMCP. Includes: off-site storage and refurbishment by vendor; rental of crane; replacement bulbs and other incidental expenses. County filing fee for fuel tanks for emergency generators at all facilities, South Coast Air Quality Management District (SCAQMD) fees, wash rack testing fees and vehicle fuel tank fees. Furniture and Equipment Purchase of various furniture and equipment for operations at city facilities. FY 2019-2020 includes one-time purchase of forklift for City Yard. Air conditioner, plumbing and irrigation parts for various equipment. Electrical supplies for repairs at City Hall and City Yard. Parts for repairs and modifications to City Hall and City Yard. Small Tools, Furniture & Equipment Purchase of small tools necessary to make repairs on equipment, replace tools that break or are worn out. Purchase of uniforms and safety clothing for Facilities personnel. 151 152 *(1(5$/)81' '(3$570(17 &$3,7$/,03529(0(176)520)81' %$/$1&( 352*5$0 )81' PROGRAM DESCRIPTION *HQHUDO)XQG&DSLWDO3URMHFWVDUHILQDQFHGIURPWKH*HQHUDO)XQG¶VIXQGEDODQFHXVLQJQRQUHVWULFWHGUHYHQXHV DQGIXQGEDODQFH $OLVWLQJRI&DSLWDO3URMHFWVLVFRQWDLQHGRQWKHIROORZLQJSDJH'HWDLOVRIHDFKSURMHFWFDQEHIRXQGLQWKH&DSLWDO ,PSURYHPHQWVHFWLRQRIWKLVEXGJHWGRFXPHQW 153 FINANCED FROM FUND BALANCE ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 9301 $3,142,815 $2,670,318 TOTAL 486,276$ 3,000,000$ 128,591$$3,142,815 $2,670,318 9450 $ 260,000 $185,000 TOTAL 181,020$ 100,000$ 238,966$ $ 260,000 $185,000 9523 Ramon Road Street Widening/ Sand Fence $ 855,680 $31,250 TOTAL 8,000$755,680$ 13,200$ $ 855,680 $31,250 9524 Traffic Signal Interconnect $1,987,400 $- TOTAL -$2,060,200$ 89,200$ $1,987,400 $- 9527 Information Services Software Replacement $365,000 $205,000 TOTAL 490,556$ 367,620$ 411,145$ $365,000 $205,000 9598 Section 31 Water Recycling Facility $-$1,500,000 TOTAL -$-$ -$$- $1,500,000 $ 6,610,895 $4,591,568 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 34000 - CAPITAL IMPROVEMENTS FY 2019-20 FY 2020-21 AMOUNT AMOUNT FS Bridge over Whitewater Channel Plan Specifications and Cost Estimates for the proposed four lane Frank Sinatra bridge over the Whitewater flood channel. Addition of curb and gutter and sand fencing along the north side of Ramon from Bob Hope to Los Alamos. Facility upgrades for security infrastructure, including: carpet and paint throughout City Hall, HVAC equipment for telecommunication room, roof repairs, etc. City Hall Building Improvements Citywide traffic signal interconnect controller upgrade. Expenses for IT initiatives related to the IT Master Plan including the implementation of an Enterprise Resource Planning System to replace the current dated system. Expenses for IT initiatives related to the IT Master Plan including the implementation of an Enterprise Resource Planning System to replace the current dated system. DIVISION TOTAL 154 GENERAL FUND DEPARTMENT PUBLIC SAFETY PROGRAM 41000 FUND 101 PROGRAM DESCRIPTION The Public Safety portion of the budget consists of police protection provided by the Riverside County Sheriff’s Department, additional funding for fire and ambulance services and the Citizens on Patrol Services (COPS) program. The primary mission of Rancho Mirage public safety is to protect the lives and property of the citizens of the City, to preserve the public peace and to apprehend those who violate the law. The City contracts with the Riverside County Sheriff’s Department for these services. In addition to current 24/7 patrol three additional deputies constitute our Burglary Suppression/Special Enforcement Team (SET). Their goal is to reduce burglaries and thefts in Rancho Mirage. They work in cooperation with Indian Wells’ SET, Palm Desert’s SET and La Quinta’s SET. The City utilizes the services of our Community Services Officer (CSO) positions to perform two basic functions 1) to transport prisoners to County jail in Indio in lieu of a deputy doing so and 2)to assist the Special Enforcement Team by providing additional patrol to reduce burglaries and theft -Rancho Mirage’s most frequent serious crimes. Citizens on Patrol Services (COPS) was formed in 1993 by the City and is made up of volunteers who serve as additional “eyes and ears” for the Sheriff’s Department as they patrol City streets on a daily basis. They assist in the reduction of crime activities by providing high visibility, direct communications and random daily patrols. They are ambassadors of the City and provide door checks of business establishments and vacation home checks. They are trained by the Riverside County Sheriff’s Department in non-confrontational methods, various aspects of police surveillance, reporting procedures, Cardio Pulmonary Resuscitation (CPR), first aid and emergency preparedness. ACCOMPLISHMENTS FY 2018-19 x Dedicated one million dollars to add additional officers on the streets. The city now has 41 dedicated officers. x Installed the newest generation of Automated License Plate Reader technology on two police cars. The new system allows the capturing of license plates and vehicle images and are used to assist with identifying stolen or wanted vehicles, vehicles associated with missing or wanted people and identifying locations and patterns where wanted vehicles were located or frequenting. 155 GOALS AND OBJECTIVES FY 2019-2020 x Meet with Sherriff officials to ensure a high level of law enforcement services and customer service standards. x Continue to install License Plate Reader technology throughout the community. FY 2020-2021 x Continue to provide professional law enforcement services to the community. x Further reduce property crimes in Rancho Mirage. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 41000 PUBLIC SAFETY Actual Budget Estimate Budget Budget Personnel - - - - - Operations & Maintenance 8,827,221 10,993,211 9,435,330 11,062,017 12,058,140 Capital 41,752 105,000 48,291 - - Total Expenditures 8,868,974 11,098,211 9,483,621 11,062,017 12,058,140 -0.33% 9.00%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x The Public Safety budget for FY 2019-20 increased based on costs estimates released by the County. FY 2020-21 x The Public Safety budget for FY 2020-21is anticipating an overall increase of 9%, of which 5%is directly attributable to the County Sheriff’s contract. 156 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO.NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 Professional/ Technical $ 76,000 76,000 38,000 38,000 5,000 5,000 21,000 21,000 TOTAL 139,115$ 133,000$ 153,457$ $ 140,000 $ 140,000 $ 5,543,466 $6,295,789 640,392 672,412 1,230,906 1,292,451 254,662 267,395 524,552 550,780 252,582 265,211 43,466 45,640 120,000 126,000 226,736 238,072 125,000 131,250 TOTAL 7,612,705$ 8,961,762$ 8,169,479$ $ 8,961,762 $ 9,885,000 7408 County Booking Fees $ 1,000 $1,000 TOTAL 313$ 20,000$ 228$ $ 1,000 $ 1,000 7550 City-wide COPS Program $ 25,000 $25,000 TOTAL 11,375$ 25,000$ 21,852$ $ 25,000 $25,000 7623 Vehicle Fuel $ 19,000 $ 19,000 TOTAL 18,410$ 15,000$ 23,333$ $ 19,000 $ 19,000 7624 $ 12,000 $ 15,000 TOTAL 8,866$ 12,000$ 12,956$ $ 12,000 $ 15,000 EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 41000 - PUBLIC SAFETY FY 2019-20 FY 2020-21 AMOUNT AMOUNT REQUESTED REQUESTED 7404 Sheriff Services 1) General law enforcement services per contract. 2) Traffic enforcement – two motorcycle deputies. 3) Burglary Suppression/Special Enforcement Team - three deputies. 4) One dedicated Sergeant’s position full-time. 9) Patrol mileage, detective vehicle mileage and special undercover/investigative equipment. 10) Rancho Mirage's share of the Palm Desert station costs. 5) Community Service Officers - five contract CSO's. Fuel for two Sheriff motorcycles and COPS vehicles. Vehicle Maintenance Maintenance for two Sheriff motorcycles and COPS vehicles. Operational costs related to the City-wide COPS program including vehicle maintenance, communications and uniforms. 6) Overtime for deputies and investigators. 7) City share of dedicated Forensic Evidence Technician. 8) City share of Narcotics and Gang Task Force Deputies 1) The Records Management System enables the Riverside County Sheriff's Department to acquire information concerning a criminal's history and lost or stolen property. Information can be provided very quickly and the search can be done Countywide, Statewide or throughout the United States. 2) Riverside CAL-ID Remote Access Network enables the Riverside County Sheriff's Department to participate in the Statewide Automated Fingerprint Identification System. 3) Shop with a Cop, Explorers and other Sheriff outreach programs. 4) Driving Under the Influence (DUI) testing fees for detection of drugs and alcohol paid to the California Department of Justice and American Forensic Nurses. Fees are recoverable through Riverside County. The City is charged a booking fee each time an arrest occurs and booked into Riverside County jail when bookings exceed our three year average. 157 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 41000 - PUBLIC SAFETY FY 2019-20 FY 2020-21 AMOUNT AMOUNT REQUESTED REQUESTED 7823 $ 1,500 $ - TOTAL -$ 1,500$ -$ $ 1,500 $ - 7824 $ 5,500 $ 5,500 TOTAL 3,023$ -$ 6,203$ $ 5,500 $ 5,500 8000 Supplies $ 10,000 $ 6,000 TOTAL 6,130$ 12,000$ 6,695$ $ 10,000 $ 6,000 8800 Operating Transfer Out $ 1,886,255 $1,834,790 TOTAL 1,026,655$ 1,812,949$ 324,993$ $ 1,886,255 $ 1,834,790 8801 Non-Operating Transfer $ 842,000 $1,037,000 TOTAL -$ -$ -$ $ 842,000 $ 1,037,000 8910 $-$ - TOTAL 8,108$ 105,000$ 14,595$ $-$ - $ 11,904,017 $12,968,290 Sheriff Substation Sheriff substation expenditures. Communication Maintenance/ Service Maintenance of existing equipment for Sheriff motorcycle radios and share of Gang Task Force phone line. Crime prevention training supplies, substation supplies, radios, small tools and miscellaneous items. Motorcycle Officer uniform maintenance and safety supplies. Non-Operating Subsidy transfer to Fire Tax Fund to maintain $0 fund balance in the Fire Tax Fund. [see related item under Account # 5024 in Fund 215] Operating Subsidy transfer to Fire Tax Fund to maintain $0 fund balance in the Fire Tax Fund. [see related item under Account # 4609 in Fund 215] Other Equipment Law enforcement equipment for special teams. DIVISION TOTAL 158 GENERAL FUND DEPARTMENT PUBLIC SAFETY PROGRAM 42000 EMERGENCY SERVICES FUND 101 PROGRAM DESCRIPTION The Emergency Services Division is the liaison to local, county, state and federal agencies should a significant or widespread emergency or disaster affect the City. The Division’s goal is to coordinate preparedness efforts by City staff and to work with the City’s Emergency Preparedness Commission in its efforts to assist residents and communities within Rancho Mirage to become better prepared for an emergency. ACCOMPLISHMENTS FY 2018-19 x The Emergency Preparedness Commission presented two Emergency Preparedness Town Hall Forums in February and March 2019, which educated the public on earthquake insurance and child psychology during a disaster. x City staff continued the quarterly radio drill for staff-level Emergency Preparedness Committee and coordinated the monthly HOA radio drill run by the City’s Emergency Preparedness Commission. In addition, City staff participated in the Great California Shake Out exercise, which taught the principle of DROP, COVER and HOLD ON during an earthquake and evacuation of a building such as City Hall. x Conducted two CERT classes in coordination with the Fire Department. Based on popular demand, the class size has been increased from 30 to 40 participants. GOALS AND OBJECTIVES FY 2019-20 x Conduct Emergency Preparedness Town Hall Forum(s) to educate the community on preparedness. x Continue to conduct Emergency Preparedness activities for the community sponsored by the Emergency Preparedness Commission including the monthly HOA radio drill. x Educate/train staff on emergency preparedness and AED/CPR (for staff). Continue quarterly staff radio drill. x Conduct two CERT courses for the community and implement an annual CERT refresher course. x Participate in the annual Great California Shake Out exercise. x Evaluate and upgrade equipment and infrastructure in place at the Emergency Operations Center (EOC) to ensure it is practical and viable during an activation. 159 FY 2020-21 x Conduct Emergency Preparedness Town Hall Forum(s) to educate the community on preparedness. x Continue to conduct Emergency Preparedness activities for the community sponsored by the Emergency Preparedness Commission including the monthly HOA radio drill. x Educate/train staff on emergency preparedness and AED/CPR (for staff). Continue quarterly staff radio drill. x Conduct two CERT courses for the community and implement an annual CERT refresher course. x Participate in the annual Great California Shake Out exercise. x Evaluate and upgrade equipment and infrastructure in place at the Emergency Operations Center (EOC) to ensure it is practical and viable during an activation. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 4200 EMERGENCY SERVICES Actual Budget Estimate Budget Budget Personnel 35,476 35,414 21,290 - - Operations & Maintenance 30,230 36,490 37,646 49,540 39,300 Capital - - - - - Total Expenditures 65,706 71,904 58,936 49,540 39,300 -31.10% -20.67%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x Continue funding the Emergency Preparedness Town Hall Forums to educate the community x Purchase a surplus of 40 CERT bags and FOG manuals for deployment and regular rotation in the CERT trailer in the event of an actual disaster deployment. x Replace and upgrade outdated repeater and radios for Public Works. FY 2020-21 x Continue funding the Emergency Preparedness Town Hall Forums to educate the community 160 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 Professional/ Technical $ 12,600 $9,600 TOTAL 7,670$ 7,000$ 5,584$$ 12,600 $ 9,600 7486 Emergency Preparedness Commission $ 8,000 $8,000 TOTAL 8,723$ 8,000$ 9,531$ $ 8,000 $ 8,000 7806 $ 3,000 $3,000 TOTAL -$3,385$ 5,099$ $ 3,000 $ 3,000 7824 Communication Maintenance/ Service $ 17,500 $13,500 TOTAL 9,487$ 11,550$ 11,148$$ 17,500 $ 13,500 7839 $ 735 $- TOTAL -$735$ -$$ 735 $ - 7842 Advertising/ Publishing $ 2,205 $1,200 TOTAL 1,150$ 2,205$ -$$ 2,205 $ 1,200 8000 Supplies $ 1,500 $ 1,000 TOTAL 520$ 1,500$ 1,755$$ 1,500 $ 1,000 8012 $ 1,000 $- TOTAL 107$ 400$ 81$$ 1,000 $ - 8016 $ 3,000 $3,000 TOTAL 556$ 3,000$ 3,040$ $ 3,000 $ 3,000 $ 49,540 $39,300 Two Cummunity Emergency Response Team (CERT) trainings a year and one CERT Refresher Course. Additional grant funds to establish a standby rotation of 40 bags in the event of a disaster deployment. REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 42000 - EMERGENCY SERVICES FY 2019-20 FY 2020-21 AMOUNT AMOUNT Annual Town Hall Forum on various subjects relating to community and individual response to disasters or emergencies; and miscellaneous Emergency Prep Commission activities. Meetings, Training & Travel Disaster recovery training and planning meetings; first-aid and AED/CPR training and updates. Six satellite phones plans and site rental at Indio Hills for the Public Works repeater, COPS repeater and Home Owners' Associations/Emergency Preparedness Commission repeater; miscellaneous repairs and upgrades. FY 2019-2020 includes the replacement of outdated radio and communication equipment. Reproduction & Printing Various brochures as needed. Commissioner materials and training materials. Advertising for Community Emergency Response Team (CERT) courses and two Emergency Preparedness Forums for City Residents. Office supplies, training materials, publications for the public, etc. DIVISION TOTAL Small Tools, Furniture & Equipment Miscellaneous supply items for the Emergency Operations Center (EOC) and vehicle. Emergency Supplies Various supplies for an emergency - medical, food and water supplies maintained at City facilities. 161 162 GENERAL FUND DEPARTMENT ADMINISTRATION PROGRAM 51000 GENERAL GOVERNMENT FUND 101 PROGRAM DESCRIPTION This division of the budget accounts for general service expenditures that cannot readily be allocated to any one department or which reflect jointly coordinated programs or projects. Expenditures include: appraisals, environmental analyses and financial feasibility studies as required; office equipment maintenance; dues and subscriptions to organizations that have broad benefit and applicability, such as League of California Cities; insurance covering facilities, City officials and employees; supplies used by all employees; the telephone and internet system and other office equipment. Membership dues are for City memberships in a variety of organizations that provide services, products and information on new technologies, innovations in management, legislative analysis and identification of upcoming issues of interest to municipalities. The City is a member of the Public Entity Risk Management Authority (PERMA), which was enacted to authorize public entities to self-insure and pool assets to jointly control risks and claims. The City participates in risk retention pools for general liability and workers’ compensation coverage. Additionally, the City maintains coverage for property, vehicle, errors and omissions, earthquake/flood, real and personal property, and cyber/electronic data systems. The City is an active member of the PERMA Board of Directors. ACCOMPLISHMENTS FY 2018-19 x Proactively monitored the Bighorn Safety Fence ensuring that monthly inspections of the fence were performed and that any required repairs or modifications were completed in a timely manner. Ensured City Council received quarterly reports from the Bighorn Institute. GOALS AND OBJECTIVES FY 2019-20 x Staff to assess and review various City policies, operations, etc. to update and standardize best practices. x Continue to develop and implement findings of the IT Master Plan. x Monitor and ensure the monthly inspections of the Bighorn Safety Fence are performed and that any required repairs or modifications are completed in a timely manner. Provide reports to the City Council. Ensure that the City developed spring(s) are maintained and have a steady flow of water. Work with the Ritz Carlton to educate their staff and guests about the Bighorn and its habitat. 163 FY 2020-21 x Continue analysis and development of best practices for City Hall. x Continue to monitor the Bighorn Sheep Fence ensuring that monthly inspections of the fence are performed and that any required repairs or modifications are completed in a timely manner. Provide quarterly reports to the City Council. Ensure that the City-developed spring(s) are maintained and have a steady flow of water. x Continue to develop and implement findings of the IT Master Plan. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 51000 GENERAL GOVERNMENT Actual Budget Estimate Budget Budget Personnel 852,652 949,860 690,406 913,250 672,250 Operations & Maintenance 1,127,169 1,074,666 1,152,684 1,252,900 865,104 Subsidy to the Fire Tax Fund - - 1,000,000 - - Ritz Rebate 1,039,188 1,000,000 5,000 1,000,000 800,000 Capital -3,000 3,000 3,100 2,500 Total Expenditures 3,019,009 3,027,526 2,851,090 3,169,250 2,339,854 4.68% -26.17%% Change in Budget 164 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7150 Leave Bank Buybacks & Payouts $ 280,000 $150,000 TOTAL 172,386$ 250,000$ 38,560$ $ 280,000 $ 150,000 7200 Benefits $ 128,500 $ 128,500 TOTAL 294,507$ 205,860$ 255,224$ $ 128,500 $128,500 7212 Health Insurance Reimbursement $ 250,000 $250,000 TOTAL 253,840$ 250,000$ 243,892$$ 250,000 $250,000 7232 $ 13,000 $13,000 TOTAL 7,742$ 13,000$ 12,527$$ 13,000 $13,000 7245 $ 8,000 $8,000 TOTAL 17,542$ -$9,785$$ 8,000 $8,000 7250 $ 100,000 $100,000 TOTAL 101,757$ 175,000$ 96,321$ $ 100,000 $100,000 $ 6,000 $6,000 TOTAL -$ 6,000$ -$$ 6,000 $6,000 7270 Training & Education Reimbursement $ 12,750 $12,750 TOTAL 1,000$ 5,000$ 15,300$ $ 12,750 $12,750 7275 $ 4,000 $ 4,000 TOTAL 3,878$ 5,000$ 3,728$ $ 4,000 $ 4,000 EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 51000 - GENERAL GOVERNMENT REQUESTED REQUESTED Current policy allows for the buyback of accrued vacation, compensatory time and administrative leave. Includes amounts for retiring or resigning General Fund employees. 7253 Other Post- Employment Benefits (OPEB) Actuarial analysis and annual reports for financial reporting. Group insurance and pension benefits paid by City for retired Councilmembers and employees as applicable. Provides for reimbursement of medical expenses of up to $3,000 a year for single General Fund employees and $6,000 a year for General Fund employees with one or more dependents. PERS Replacement Benefit Benefit amount paid to retired employees that exceeds the maximum CalPERS pension allotment. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Other Medical Health, mental wellness and counseling expenses under EAP. Reimburse employees for approved work related education. Unemployment Insurance Provides for unemployment insurance expenses. Workers' Compensation Premium for General Fund employees. 165 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 51000 - GENERAL GOVERNMENT REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7400 Professional/ Technical $ 2,000 $2,000 10,000 10,000 30,000 30,000 65,000 53,000 TOTAL 249,675$ 260,525$ 301,560$ $ 107,000 $95,000 7438 $ 5,000 $1,000 TOTAL 4,058$ 5,000$ 2,434$$ 5,000 $1,000 $ 6,600 $6,600 TOTAL 7,612$ 6,600$ 9,392$$ 6,600 $6,600 1,850 1,850 850 850 TOTAL 9,465$ 10,150$ 9,968$ $ 10,200 $10,200 7821 Telephone $ 16,000 $ 16,000 TOTAL 13,420$ 15,000$ 13,723$ $ 16,000 $16,000 TOTAL 58,919$ 88,000$ 92,062$ $ 100,000 $ 100,000 Banking Services Bank fees associated with accepting credit cards for events & programs. 3) Administrative service charges relating to: contracted management of the City's medical reimbursement program (Employee Benefit Service); Public Employees' Retirement System (PERS) medical administration charges for medical insurance. 4) IT Initiative professional services. 1) Support to other organizations and jurisdictions that are coordinating activities to advance the interests of cities related to legislation, regulations, programs, or activities. 2) Financial feasibility studies; filings with State and Federal agencies; support services to prepare documents and complete specialized work; arbitration or mediation as necessary; analysis of processing fees for matters which arise during the course of the year. 7806 Meetings, Training & Travel Annual Cove Comission meeting, City Council meetings and various training and travel expenses for City affairs. 7818 Dues & Subscriptions Organizational membership dues include: 1) League of California Cities. Includes annual dues for: 3) The Desert Sun annual subscriptions for City Hall. $7,500 $7,500 a) General membership b) Riverside Division membership c) Grassroots Network 2) California Contract Cities Association. An organization that lobbies against legislation not in the interests of California's contract cities. Provides research services, interpretation of legislation and distributes information on contracts. 100,000 $$ Telephone system monthly service and long distance charges. 7824 Communication Maintenance/ Service Internet service for City Hall and City Yard and contract services for cellular phone communication and data.100,000 166 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 51000 - GENERAL GOVERNMENT REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT $ 191,494 $195,324 80,820 82,436 101,500 103,530 4) Cyber Liability 1,420 1,448 4,166 4,249 139,500 142,290 13,800 14,076 TOTAL 400,333$ 518,216$ 451,637$ $ 532,700 $543,354 $ 18,000 $18,000 6,000 6,000 8,000 8,000 TOTAL 37,856$ 29,000$ 40,599$ $ 32,000 $32,000 7870 Council & Commission Events $ 6,000 $6,000 TOTAL 5,294$ 5,000$ 5,551$ $ 6,000 $6,000 7884 Litigation Expenditure $ 5,000 $1,000 TOTAL 275$5,000$ -$$ 5,000 $1,000 8000 Supplies $ 40,000 $ 40,000 TOTAL 37,152$ 40,000$ 39,684$ $ 40,000 $40,000 7851 Insurance & Bonds 1) General liability insurance gross premium (deposit) for all City operations through Public Entity Risk Management Authority [PERMA], which includes: real and personal property, cyber crime, electronic data processing systems, extra expense, earnings, contingent tax interruptions coverage . Additional deposits may be required during year due to claims. 2) Property Insurance including Automobile coverage (PERMA); fire stations and library not included 5) Crime Coverage Insurance (Employee dishonesty, forgery, fraud, computer fraud, etc.). 6) Public Officials Liability Insurance (D & O) including Employment Practices liability and Land Use Coverage. 2) Recognition awards for Employees. 3) Annual Awards. Annual appreciation reception for members of City Commissions, Boards, etc., staff liaisons and other guests. Generally held in the spring. Includes supplies and token of appreciation gifts. Expenditures associated with pending and potential lawsuits. Minor claims may also be settled by the City Manager out of this account. 7) Flood Plain coverage for City Yard [Hartford). 7869 Employee Events Office supplies such as postage, copier paper, City stationery, proclamations, awards, badges, business cards, writing tablets, pens, tape, etc. and AED supplies. 1) Reception and other events for City Council and employees. Annual event held during the holiday season (December) for presentation of employee service awards and the Employees of the Year and other special occasions. 3) Earthquake Insurance ; San Jacinto Villas not included. 167 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 51000 - GENERAL GOVERNMENT REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT 8012 Small Tools, Furniture & Equipment $ 4,500 $2,000 TOTAL 1,837$ 4,500$ 13$$ 4,500 $2,000 $ 8,100 $8,100 TOTAL 8,072$ 4,000$ 8,072$ $ 8,100 $8,100 8565 $ 376,500 $- TOTAL 289,279$ 426,550$ 426,539$$ 376,500 $- 8567 Transient Occupancy Tax Rebates $ 1,000,000 $800,000 TOTAL 1,039,188$ 1,000,000$ 1,020,531$ $ 1,000,000 $800,000 8800 Operating Transfer Out $ 3,300 $3,850 TOTAL -$-$-$$ 3,300 $3,850 8801 Non-Operating Transfer Out $ 307,750 $- TOTAL -$-$-$$ 307,750 $- 8900 Furniture & Equipment $ 3,100 $2,500 TOTAL -$ 5,000$ 5,000$$ 3,100 $2,500 $ 3,366,000 $ 2,339,854 8220 Lease Payments Lease of mailroom equipment. DIVISION TOTAL Transfer to the Library Fund to fund capital projects. [see related item under Account #5024 in Fund 242] Maintenance and servicing of furniture purchased through Furniture Replacement Program. Includes repair of nicks, scratches, etc. and servicing of drawer slides, hinges and other hardware. Office tools and equipment used in conference rooms, supply/copy rooms, and storage areas of City Hall. Includes: carafes, serving trays, cutlery, cups and glasses, clocks, calendars, chair mats, etc. Ergonomics equipment for work stations. Sales Tax Rebates Rebates paid to businesses based on executed agreements with the City. Rebates paid to Ritz Carlton Hotel based on executed agreement with the City. (Rebates to be fully repaid to the City, with repayment starting no later than March 30, 2029). Transfer to the Landscape & Lighting Fund to maintain $0 fund balance. [see related item under Account # 4609 in Fund 202] 168 GENERAL FUND DEPARTMENT SPECIAL PROGRAMS PROGRAM 52000 MANDATED PROGRAMS FUND 101 PROGRAM DESCRIPTION Programs that are mandated by Federal or State government or other agencies having jurisdiction over the City are accounted for in this division of the budget. Programs include the Federal Americans with Disabilities Act (ADA), and the State Local Agency Formation Commission (LAFCO). The Americans with Disabilities Act (ADA) was signed into law on July 26, 1990. The ADA prohibits discrimination and guarantees people with disabilities the same opportunities as everyone else and to enjoy and have access to employment opportunities, to purchase goods and services, and to participate in government programs and services. The City is responsible to ensure compliance in accord with the ADA. The Local Agency Formation Commission (LAFCO)) carries out legislative duties through the consideration, approval or denial of boundary changes proposed by individuals or by local agencies. The amount paid by the City to LAFCO is determined by statute (Govt. Code 56381). ACCOMPLISHMENTS FY 2017-18 x Successfully resolved ADA access complaints from citizens as submitted. Provided any required accommodations to maintain staff and Council productivity. x Conducted staff awareness/training on ADA issues via Department of Justice ADA briefs/news. GOALS AND OBJECTIVES FY 2019-20 x Successfully resolve ADA access complaints from citizens as submitted. Provide any required accommodations to maintain staff and Council productivity. x Monitor City accessibility plan and update as necessary. x ADA Coordinator to attend ADA training/workshop/conference. x Conducted staff awareness/training on ADA issues via Department of Justice ADA briefs/news. FY 2020-21 x Successfully resolve ADA access complaints from citizens as submitted. Provide any required accommodations to maintain staff and Council productivity. x Monitor City accessibility plan and update as necessary. x Conducted staff awareness/training on ADA issues via Department of Justice ADA briefs/news. 169 EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 52000 MANDATED PROGRAMS Actual Budget Estimate Budget Budget Personnel - - - - - Operations & Maintenance 20,620 20,800 20,900 20,900 18,900 Capital - - - - - Total Expenditures 20,620 20,800 20,900 20,900 18,900 0.48% -9.57%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x The Budget slightly increased from FY 2018-19 amounts. FY 2020-21 x The Budget is anticipated to remain flat from FY 2019-20 amounts. 170 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE $ 13,000 $11,000 2,000 2,000 TOTAL 14,856$ 15,000$ 11,004$ $ 15,000 $ 13,000 7588 $ 5,900 $ 5,900 TOTAL 5,764$ 5,800$ 5,664$ $ 5,900 $ 5,900 $ 20,900 $18,900 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 52000 - MANDATED PROGRAMS FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7560 Americans with Disabilities Act Americans with Disabilities Act (Federal Mandate) 1) Purchase of specialized equipment, furniture and minor non capital structural projects and modifications. Including assistive devices, audiovisual enhancements and captioning. 2) Provide "reasonable accommodations" for employees as needed (special equipment, furniture, etc.). Local Agency Formation Commission Pursuant to legislation, City's share of funds for the administration and operation of the Riverside County Local Agency Formation Commission. DIVISION TOTAL 171 172 GENERAL FUND DEPARTMENT SPECIAL PROGRAMS PROGRAM 53000 REGIONAL PLANNING & IMPLEMENTATION FUND 101 PROGRAM DESCRIPTION The Regional Planning and Implementation Programs are found in this division of the budget. This cost center includes expenditures related to regional activities in which some or all Coachella Valley cities and the County participate, or which relate to the Southern California Association of Governments. As local jurisdictions struggle to implement various programs, the “joint effort” approach has become important as a way of achieving cost savings and increasing productivity. ACCOMPLISHMENTS FY 2017-18 x Continued active participation in the Coachella Valley Association of Governments (CVAG). Staff was involved in several significant areas, including transportation planning and implementation, energy conservation including greenhouse gas reduction (Desert Cities Energy Partnership), solid waste and other programs of regional value. x Planned for and sponsored valley-wide training and workshops on public employment matters. An ethics training was conducted for City staff and commissioners. x Provided funding to Coachella Valley Rescue Missions and Path of Life Ministries for programs and activities which helps alleviate homelessness problems in the Coachella Valley. GOALS AND OBJECTIVES FY 2019-20 x Continue active participation in the Coachella Valley Association of Governments (CVAG), particularly the grant funded Desert Cities Energy Partnership which is meant to help all Valley cities with green building development including the finalization of Green House Gas inventory for each city in the Valley. x Continue funding for the City’s membership in the Employment Consortium. Provide various workshops and training on ethics, harassment, and updates to labor laws for employees. x Continue to provide funding for homeless shelters and services within the Coachella Valley region. FY 2020-21 x Continue active participation in the Coachella Valley Association of Governments (CVAG) and programs of 173 regional interest. x Continue funding for the City’s membership in the Employment Consortium and provide various employment related trainings and workshops. x Continue to provide funding for homeless shelters and services within the Coachella Valley region. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 53000 REGIONAL PLANNING & IMPLEMENTATIO Actual Budget Estimate Budget Budget Personnel - - - - - Operations & Maintenance 138,223 197,988 202,502 198,978 139,997 Capital - - - - - Total Expenditures 138,223 197,988 202,502 198,978 139,997 0.50% -29.64%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x The City continues to maintain its membership with the Southern California Association of Governments (SCAG) and the Coachella Valley Association of Governments (CVAG). Also, the City has earmarked funds to continue its support to help alleviate homelessness in the Coachella Valley region. x Through the Employment Consortium the City will sponsor and provide mandated training such as Ethics and Harassment. FY 2020-21 x The Regional Planning & Implementation budget is projected to remain essentially the same as FY 2019-20. 174 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7580 SCAG $ 2,080 $ 2,142 TOTAL 1,933$ 2,019$ -$ $ 2,080 $ 2,142 7581 CVAG $ 31,898 $ 32,855 TOTAL 30,194$ 30,969$ 30,498$ $ 31,898 $ 32,855 TOTAL 5,396$ 5,000$ 9,600$ $ 5,000 $ 5,000 7595 Homeless Funding $ 160,000 $100,000 TOTAL 100,700$ 160,000$ 152,500$$ 160,000 $ 100,000 $ 198,978 $139,997 Annual Membership payment to the Coachella Valley Association of Governments (CVAG). EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 53000 - REGIONAL PLANNING & IMPLEMENTATION REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Southern California Association of Governments (SCAG). Responsible for regional air quality, transportation, land use and affordable housing planning activities. Annual membership dues. 7593 Employment Relations Consortium Coachella Valley Employment Relations Consortium, a group of local public agencies, join together in retaining the services of a professional law corporation, Liebert, Cassidy, Whitmore, to provide group training and workshops on public employment and administration. $$5,000 Homeless shelter/services funding to be determined by the City Council. DIVISION TOTAL 5,000 175 176 GENERAL FUND DEPARTMENT ADMINISTRATIVE SERVICES PROGRAM 54000 FUND 101 PROGRAM DESCRIPTION The Administration Division of the Department of Administrative Services is comprised of the following services and operations: Human Resources, Contracts, Management Analysis, staff support and serves as the liaison between the City and Public Safety – Sheriff and Fire. Along with the Administration Division, the Department includes Information Services, Records, Risk Management and Emergency Services. The Administration Division serves as the liaison to the Public Entity Risk Management Authority – the City’s liability and workers’ compensation insurance carrier. The Administration Division is also responsible for management of the Department’s Divisions and coordination with other City departments. It establishes policies and procedures for the overall direction of the department. Staffing of the Administration Division of the Department of Administrative Services consists of the Director of Administrative Services, Human Resources Manager, Human Resources Specialist, Contracts Specialist, and one Office Assistant III. ACCOMPLISHMENTS FY 2017-18 x Provided support services to the Mayor, Mayor Pro Tem, and Councilmembers, together with the City Manager and other key staff. x Served as liaison and/or provided support for the following Commissions: 1) Emergency Preparedness Commission, 2) Historical Commission and 3) Speakers Series Commission. x Successfully completed benefits renewal for multi-year programs (dental, vision, life). GOALS AND OBJECTIVES FY 2019-20 x In accordance with Council direction, establish and maintain compensation and benefits packages, which are fiscally responsible. Provide a fair and responsible system of personnel management to all City staff. x Promote cultural change of the organization that is focused on improving customer service, promoting creativity and innovation, reducing bureaucracy, and obtaining higher standards of performance. x Review and update the City Personnel Rules and Regulations and develop citywide policies and procedures using best practices. 177 x Launch NEOGOV’s PERFOM platform for employee evaluation to enhance timeliness and efficiency in performing employee evaluations. FY 2020-21 x Continue to devote a significant amount of time to emergency preparedness efforts and develop regional partnerships for disaster support. Ensure all staff are appropriately trained. x Continue to provide support services to the Mayor, Mayor Pro Tem, and Councilmembers, together with the City Manager, and other management staff. Expand training and learning opportunities through a series of informal/formal sessions. x In accordance with Council direction, establish and maintain compensation and benefits packages, which are fiscally responsible. Provide a fair and responsible system of personnel management to all City staff. Work with Council for a successful labor negotiation process and adoption of new Memorandum of Understanding. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 54000 ADMINISTRATIVE SERVICES Actual Budget Estimate Budget Budget Personnel 691,765 684,256 736,537 719,395 723,628 Operations & Maintenance 21,619 63,400 62,362 49,450 41,350 Capital - - - - - Total Expenditures 713,384 747,656 798,899 768,845 764,978 2.83% -0.50%% Change in Budget STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions Director of Administrative Services 1 1 1 1 Contracts Specialist (36) 1 1 1 1 Management Analyst (36) 1 1 0 0 Office Assistant III (24) 2 2 1 1 Human Resources Manager (41) 0 0 1 1 Human Resources Specialist (35) 1 1 1 1 Total Positions 6 6 5 5 178 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 164,351 175,012 103,253 103,253 Human Resource Manager 119,906 105,524 87,606 96,028 55,821 55,821 TOTAL 514,447$ 594,803$ 592,140$ $ 530,937 $ 535,638 7200 Benefits $ 188,458 $ 187,990 TOTAL 177,318$ 171,893$ 174,554$ $ 188,458 $ 187,990 7400 Professional/ Technical $ 30,000 $30,000 TOTAL 4,032$ 78,800$ 79,862$ $ 30,000 $ 30,000 7800 Mileage $ 1,500 $ 500 TOTAL 115$ 1,500$ 66$$ 1,500 $ 500 7806 Meetings, Training & Travel $ 1,600 $- 3,500 - TOTAL 3,985$ 5,100$ 971$ $ 5,100 $ - $ 850 $850 TOTAL 975$ 800$ 375$ $ 850 $ 850 7860 Recruitment $ 11,000 $ 9,000 TOTAL 10,345$ 10,000$ 14,679$ $ 11,000 $ 9,000 8000 Supplies $ 1,000 $ 1,000 TOTAL 2,155$ 1,000$ 810$ $ 1,000 $ 1,000 $ 768,845 $764,978 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 54000 - ADMINISTRATIVE SERVICES 7100 Salaries - Full Time Director of Administrative Services Contracts Specialist Human Resource Specialist Office Assistant III Reimbursement for job-related mileage. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Benefits paid by City including group insurance, retirement and other benefits. Contract for professional and employee related services. 2) Seminars and training for staff on human resources, risk management, community outreach activities, crisis communications and contracts legal updates. 1) Attendance at conferences, workshops, webinars, training and continuing continuing education classes in conjunction with job responsibilities. (FSLA, FMLA/CFRA, COBRA, etc.) Expenditures related to recruitment, including ads in various publications, and pre-employment procedures, such as background investigations, fingerprinting, etc. Various reference materials, other special publications, and miscellaneous office supplies. DIVISION TOTAL 7818 Dues & Subscriptions Membership in human resource and department specific professional organizations. 179 180 GENERAL FUND DEPARTMENT FINANCE PROGRAM 55000 FUND 101 PROGRAM DESCRIPTION The Finance Division assists the City Manager and Director of Administrative Services in managing the financial affairs of the City including the Library, Housing Authority, Successor Agency to the former Redevelopment Agency, Community Services District, the Joint Powers Financing Authority, and the Rancho Mirage Energy Authority. Responsibilities include preparation of the biennial budget and the Comprehensive Annual Financial Report, providing financial advice and information to the City Council and City Manager regarding the fiscal affairs of the City, monitoring expenditures for compliance with the budget, preparing financial reports on a timely basis, administering the payroll, accounts payable, cash receipts and accounts receivable programs, business license administration and purchasing. The General Fund and all other funds such as proprietary, special revenue, debt service, capital projects, several non-profit organizations and trust funds are administered by the Finance Division. These other funds finance a variety of activities such as assessment districts, landscape and lighting maintenance, street maintenance, fire department services, park facilities, library services, and capital projects. ACCOMPLISHMENTS FY 2018-19 x The City received the annual award for outstanding financial reporting from the Government Finance Officers Association (GFOA) for the FY 2017-18 Comprehensive Annual Financial Report. x Preparation of the Two-Year Budget for Fiscal Years 2019-2020 & 2020-2021. x Completed the implementation of a new financial and payroll software Tyler Munis. GOALS AND OBJECTIVES FY 2019-20 x Assist the Community Development Services Department with the implementation of a new permitting software system Tyler Energov. x Receive the annual awards for outstanding financial reporting from the Government Finance Officers Association (GFOA) for the FY 2018-2019 Comprehensive Annual Financial Report. x Continue to develop formalized policy and procedures over various accounting functions. x Continue to manage the financial affairs of the Successor Agency. x Utilize State of California reciprocal sharing of business information to ensure compliance with and 181 enforcement of Business License regulations. FY 2020-21 x Receive the annual awards for outstanding financial reporting from the Government Finance Officers Association (GFOA) for the FY 2019-2020 Comprehensive Annual Financial Report. x Continue to manage the financial affairs of the Successor Agency. x Utilize State of California reciprocal sharing of business information to ensure compliance with and enforcement of Business License regulations. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 55000 FINANCE Actual Budget Estimate Budget Budget Personnel 486,797 467,336 446,096 584,088 580,248 Operations & Maintenance 173,962 195,873 200,538 195,312 179,300 Capital - - - - - Total Expenditures 660,759 663,209 646,634 779,400 759,548 17.52% -2.55%% Change in Budget STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions Finance Manager (41) 1 1 1 1 Financial Analyst (36) 0 1 1 1 Senior Accounting Technician (29) 1 1 1 1 Accounting Technician II (27) 3 3 3 3 Total Positions 5 6 6 6 182 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE $ 115,314 $119,208 72,890 $76,977 67,518 68,246 61,241 61,901 52,879 54,385 51,897 53,774 TOTAL 361,475$ 340,330$ 340,059$ $ 421,739 $434,491 7200 Benefits $ 162,349 $ 145,757 TOTAL 125,322$ 125,506$ 118,036$ $ 162,349 $145,757 Professional/ Technical $ 750 $750 5,500 5,500 1,200 1,200 7,150 7,150 3,350 3,350 67,000 64,050 TOTAL 76,818$ 84,055$ 80,325$ $ 84,950 $82,000 $ 48,000 $48,000 7,000 7,000 TOTAL 48,086$ 62,623$ 63,116$ $ 55,000 $55,000 7438 Banking $ 34,500 $34,500 TOTAL 28,816$ 29,750$ 36,767$ $ 34,500 $34,500 7800 Mileage $ 362 $ 300 TOTAL 93$325$ -$$ 362 $300 Meetings, Training & Travel $ 10,500 $- TOTAL 13,899$ 13,000$ 13,115$$ 10,500 $- 7818 Dues & Subscriptions $ 2,000 $ 1,500 TOTAL 940$ 2,020$ 1,425$ $ 2,000 $ 1,500 REQUESTED REQUESTED FY 2020-21 AMOUNT AMOUNT FY 2019-20 EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 55000 - FINANCE Salaries - Full Time Finance Manager Senior Accounting Technician Accounting Technician II Accounting Technician II Accounting Technician II Benefits paid by City including group insurance, retirement and other benefits. Financial Analyst 7432 Auditing Services 7400 6) Investment advisory services. 1) Annual financial audit of the City. 2) Annual bed tax audit of hotels and vacation rentals. 7100 1) Participation in Government Finance Officers Association financial reporting awards program. 2) CalPERS GASB 68 and 75 reporting requirements. 3) Reports necessary for compilation of Comprehensive Annual Financial Report. 4) Annual infrastructure inventory update as required by Governmental Accounting Standards Board (GASB) Statement 34. 5) Fees for trustee services related to the City investments. Banking services for City's checking accounts. Reimbursement for job-related mileage. Conferences and educational training with the California Society of Municipal Financial Officers, CalPERS, GFOA and local municipal training classes. Webinars and workshops for various finance functions, including; year-end processess and the Two-Year budget. 7806 Membership in California municipal organizations, California Board of Accountancy, Government Financial Officers Association and various financial publications. 183 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED FY 2020-21 AMOUNT AMOUNT FY 2019-20 EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 55000 - FINANCE 7839 Reproduction & Printing $ 1,000 $1,000 TOTAL 717$ 2,500$ 868$$ 1,000 $1,000 8000 Supplies $ 7,000 $ 5,000 TOTAL 4,593$ 7,500$ 6,139$$ 7,000 $5,000 $ 779,400 $759,548 Payroll and accounts payable checks, business license certificates and notices, various business forms, binders and divider pages (for budget workshops) and miscellaneous office supplies. DIVISION TOTAL The City's portion of cost to design, print, copy and bind preliminary and final budget document, annual financial statement documents and various other documents and forms produced by the Finance Division. The Housing Authority share the cost of the budget and financial statement documents which is shown in their respective budgets. 184 GENERAL FUND DEPARTMENT ADMINISTRATIVE SERVICES PROGRAM 56000 INFORMATION SERVICES FUND 101 PROGRAM DESCRIPTION Information Services (IS) is a division of the Department of Administrative Services consisting of four full-time employees. The division is responsible for developing and maintaining effective, reliable and secure information systems to support administrative functions of the City. This includes: x Providing outstanding customer service to our internal clients and residents. x Maintaining and upgrading the City’s network infrastructure to provide high -speed, transparent connectivity between City Hall, Yard and Library facilities. x Maintaining and upgrading the City’s phone system to provide reliable communication. x Facilitating the collection, storage, security and integrity of electronic data. x Maintaining and upgrading multiple layers of security including anti-malware protection on endpoints, firewall screening, web filtering and appropriate access to information systems. x Supporting audiovisual needs in the Council Chambers and meeting rooms. x Maintaining computers, printers, copiers and various peripherals. ACCOMPLISHMENTS FY 2017-18 o GIS Development Develop a number of custom internal applications aimed at making GIS data accessible to City staff. The portal will contain all of the layers hosted on the ArcGIS Online system allowing staff to search for information relating to parcels, zoning, storm drains and other assets. o Electronic Document Management Systems (EDMS Project) During the City’s IT Master Plan interviews, the need for EDMS capabilities at the department level and at an organization-wide level were identified as a high priority. The result of these findings has led the City to pursue completing a City-wide EDMS needs assessment leading to the standardization of a single enterprise EDMS solution environment o Deploy Mobile Device Management (MDM) Implement MDM software the primary goal is to allow for easy one-stop, mobile device configuration for City of Rancho Mirage users and the eventual management of devices as needed. MDM functionality will include over-the-air distribution of applications, data and configuration settings for all types of mobile devices. MDM is a way to ensure employees stay productive and do not breach corporate policies o Acquire updated aerial imagery. Information Services was able to provide updated aerial imagery. With the help of Nearmap we can provide crisp detail and accurately measure features remotely. That means fewer field inspections, reduced risk, and more time to focus on our citizens. 185 GOALS AND OBJECTIVES FY_2019-20 o Fiber Optic Master Plan o Perform detailed fiber design plan. With the goal of considering and utilizing Fiber Optics as an opportunity to promote long-term economic development for the City of Rancho Mirage. This should include developing the fiber optic needs assessment process by researching and evaluating existing broadband opportunities. o Land Management System Implementation o Work on the implementation of EnerGOV. Our Land Management Suite will include: development planning, permits, inspections, code enforcement, business licensing and parcel/address management. o Hardware Replace Program o Hardware Replacement Planning (HRP) is the best practice benchmark for the replacement of hardware. This is an important and ongoing process since it brings about continuous change and performance improvements. Our goal with HRP will allow the anticipation of expenditures, identification of hardware attributes, transition management planning, preventative system failures/ obsolescence, and foreseeable hardware maintenance. o Cellular Phone Coverage o Develop a plan to implement cell phone boosting device(s) within City Hall. Our goal is to improve current cellular signal strength inside City Facilities. FY 2020-21 o Work Order Management System o Conduct a needs assessment, additional functionality requirements, additional modules needed and additional user training requirements. If Lucity or Cartegraph are not capable of meeting the City’s overall work order/maintenance management functional requirements, we will replace the system. o Collaboration o Enhance collaboration across the Department through digital solutions to inform and engage internal and external audiences. We must create ways for employees to exchange ideas, information, and question by employing tools to allow our professionals to seek answers from their peers, strengthen connections between colleagues. o Agenda Creation Management System o Implementing an Automated Agenda Management Systems provide access to information for all departments involved in the agenda process. Staff member submit proposed agenda items online, where they can be automatically routed for approval through pre-configured workflows. Approvers received email notifications with links to items awaiting review. City Clerk or other responsible parties add items to meetings, then prepare agendas, finalize packets, and publish them. Agenda content 186 is available online throughout the process and is easily accessible to those with a role in the process. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 56000 INFORMATION SERVICES Actual Budget Estimate Budget Budget Personnel 629,253 700,590 689,281 715,537 713,628 Operations & Maintenance 328,617 513,000 412,052 535,305 490,500 Capital 9,931 10,000 6,271 10,000 6,500 Total Expenditures 967,801 1,223,590 1,107,604 1,260,842 1,210,628 3.04% -3.98%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x The Computer Enhancements and Computer Maintenance (1700-8028) has increased in conjunction with the Information Services Master Plan Hardware Replace. FY 2020-21 x No significant changes over the FY 2019-20 Budget amounts. STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions Information Services Senior Manager (43) 1 1 1 1 Enterprise Specialist (36) 1 1 1 1 Network and Support Specialist (31) 1 1 1 1 Records Manager (33) 1 1 1 1 Records Management Coordinator (33) 1 1 1 1 Office Assistant III (24) 0 0 1 1 Total Positions 5 5 6 6 187 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO.NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE $ 127,458 $175,012 83,843 86,394 85,829 85,829 81,722 - - 77,475 81,712 85,808 Office Assistant III 55,821 - TOTAL 476,065$ 508,717$ 514,339$ $ 516,385 $ 510,518 7110 $- $ 17,910 TOTAL 420$ -$ 6,096$$- $ 17,910 7120 Overtime $ 2,000 $ 2,000 TOTAL 915$ 2,000$ 371$ $ 2,000 $ 2,000 7200 Benefits $ 197,152 $ 183,200 TOTAL 151,853$ 189,873$ 179,686$ $ 197,152 $183,200 $ 10,000 $10,000 94,800 94,800 10,000 10,000 6,100 6,100 14,000 14,000 8,000 8,000 6,000 6,000 TOTAL 119,069$ 168,900$ 116,400$ $ 163,900 $ 153,000 7633 $2,000 $2,000 TOTAL 881$ 2,000$ 6,896$ $ 2,000 $ 2,000 $ 3,000 $ 3,000 2,215 2,215 25,000 25,000 1,300 1,300 30,000 30,000 5,000 5,000 Benefits paid by City including group insurance, retirement and other benefits. 7400 Professional/ Technical 1) Aerial Photography - G.I.S. 2) Web Site consulting services 3) Proactive network security auditing 4) IT Security AMOUNT 4,100 modifications 8) Info-Tech Research Group AMOUNT 7100 Salaries - Full Time Information Services Senior Manager Enterprise Specialist Network and Support Specialist Records Manager Records Management Coordinator Hardware and software installs during off hours. 5) Council Meeting videography and Post Production 6) Network & Phone systems support as needed EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 56000 - INFORMATION SERVICES REQUESTED REQUESTED FY 2019-20 FY 2020-21 7) Consultant services as needed for software 15,000 Office Equipment Maintenance Repairs as needed for printers, audio visual equipment and other equipment. 7639 Computer Maintenance 1) OmniRim (records retention software) 2) AutoCAD (Engineering drafting software) 3) Disaster Recovery (backup software) 4) Barracuda (Web, Spam, and virus filtering 2,000 2,000 appliance) 5) Cartegraph (sign maintenance software) 6) Cisco Smartnet (network and phone software) 7) Contract Advantage (contract tracking software) Records Management Supervisor Part time assistanceSalaries - Part Time 188 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 56000 - INFORMATION SERVICES REQUESTED REQUESTED FY 2019-20 FY 2020-21 7639 28,000 28,000 1,600 1,600 11,000 11,000 1,000 1,000 7,000 7,000 10,000 10,000 60,000 60,000 6,000 6,000 2,300 2,300 10,000 10,000 11,000 11,000 20) HighTail (storage) 2,440 2,440 21) Adobe Pro 4,000 4,000 22) Liftoff (Office 365) 18,000 18,000 23) Disk Imaging Software 3,000 3,000 550 550 TOTAL 133,793$ 270,000$ 295,998$ $ 286,405 $ 270,000 7806 $ 12,000 $- 2,500 - 7,000 - TOTAL 19,663$ 21,500$ 27,986$ $ 21,500 $ - $ 6,000 $6,000 900 900 3,500 3,500 300 300 2,000 2,000 TOTAL 17,748$ 13,000$ 8,714$ $ 13,000 $ 13,000 8000 Supplies $ 5,000 $ 5,000 11,000 15,000 TOTAL 6,485$ 5,000$ 4,016$ $ 16,000 $ 20,000 42,000 Computer Maintenance (continued) 16) Solarwinds (Network Management Software) 25,595 Development Permits database) 13) OPEB (Pension Model) 14) Sophos and Barkly (anti-virus software) 10) Laserfiche (records retention software) 11) MicroPaver (street maintenance software) 12) Accela Permits Plus (Public Works and Community 8) ESRI (GIS software) 9) Lucity (formerly GBA Master Series) 300 300 California (MISAC). 7818 Dues & Subscriptions 1) MetroScan - property information database. 2) Municipal Information Systems Association of 3) Assessor's Parcel Data for Permits Plus. 4) Constant Contact. 5) Domain name registrations. 6) Records Division dues and additional domain registrations 1) Postage Meter Supplies 2) Multi-function Printer (MFP) Toner Supplies IT managers. 3) Technology user groups and conferences: VM, GIS, and Laserfiche. Meetings, Training & 1) For ERP user group and training / ancillary training. 2) MISAC annual conference for California municipal 17) Logmein (Remote Access Software) 18) Server hardware maintenance 19) Vmware (server virtualization software) 24) PDQ (Deployment Software) 15) Munis and Tyler System Management 189 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 56000 - INFORMATION SERVICES REQUESTED REQUESTED FY 2019-20 FY 2020-21 8012 $ 7,500 $7,500 TOTAL 5,704$ 7,500$ 8,650$$ 7,500 $ 7,500 8028 Computer 25,000 25,000 TOTAL 24,963$ 25,000$ 36,819$ $ 25,000 $ 25,000 $ 5,000 3,250 5,000 3,250 TOTAL 9,931$ 10,000$ 6,781$ $ 10,000 $ 6,500 $ 1,260,842 $1,210,628 8900 Furniture & Equipment 1) ADA technology 2) Specialty Hardware DIVISION TOTAL Hardware Replace Program Small Tools, Furniture & Equipment Tools and peripherals for computer, phone, and network equipment. 190 GENERAL FUND DEPARTMENT SPECIAL PROGRAMS PROGRAM 57000 SPECIAL PROGRAMS FUND 101 PROGRAM DESCRIPTION Each year the City provides funding for a number of special activities and programs that are not related to any specific department. Programs include underwriting some amount of operating costs for senior-oriented activities at the Joslyn Center. The Joslyn Center is located in Palm Desert and is funded by the Cities of Rancho Mirage, Indian Wells and Palm Desert. Through a Joint Powers Agreement, these cities jointly contribute to the annual operating costs of the Joslyn Center. Each City’s share of funding is based on its percentage of total population of the member cities. Also included in this section of the budget is funding for activities involving four of the City’s commissions including the Speakers Series Commission, the Community Cultural Commission, the Community Parks and Trails Commission, and the Historic Preservation Commission. These commissions are involved in the planning, organization and hosting of such events as the Speakers Series, concerts, annual historic events, art exhibits and festivals or family events throughout the year. The Resident Golf Program continues to offer residents an opportunity to play the two courses associated with the Westin Mission Hills Resort and Spa for reduced fees during the season. The Golf Program continues to be administered by the Westin and there is no financial impact to the City. The program is used as a marketing tool by the real estate industry hoping to attract new home buyers. ACCOMPLISHMENTS FY 2018-19 x The Community Parks and Trails Commission was formed through consolidation of the Community Parks and Recreation Commission and the Trails Commission. They presented the 18th Annual Art Affaire at Rancho Mirage Community Park and the event was well received by artists and the public alike. The Art Affaire had a variety of artists and musical performances. The commissioners also played a critical role in the development of the updated parks and trails map and new signage installation on the city trails to more clearly identify trails and guide hikers.. x The Speaker Series Commission was established in 2006 to enrich the cultural life in our community by providing well-rounded programs that often consist of speakers from a wide-variety of fields from entertainment, sports and media to health and science. The 2019 Speaker Series presented Cheryl Hines on January 15th, Dr. Drew Pinsky on February 26th, and Elizabeth Vargas on March 26th. Cheryl Hines replaced Henry Winkler, who was unable to appear for the January 15th event (which cause several ticket buyers to request refunds of series tickets.) The Helene Galen Auditorium at Annenberg Health Sciences Building, Eisenhower Health was once again the host venue for the 2019 Series with Acqua California Bistro catering all three VIP receptions of 100-150 attendees. Entertainment was provided by harpist, Lynne Lockwood. Ticket sales were not as expected for the 2019 Series. x The Historic Preservation Commission held six meetings in FY18/19 and toured potential resources being considered for historical designation. In addition, they gave their recommendation to the City Council for multiple designations, which the City Council subsequently designated. 191 x The Community Cultural Commission presented five events, with most centered at or beginning at the Library and Observatory: o Film Screening: Sinatra in Palm Springs at the Library and Observatory, followed by a Q&A with Director Leo Zahn. December 4, 2018. o Community Event: “Dancing Through the Decades” at the Library and Observatory. Christy Lane presented the popular music and history of each decade in Rancho Mirage along with group dance instruction. January 23, 2019. o Concert: “Something Wonderful” romantic music and refreshments at the Library and Observatory, with Bill Marx, piano, and Chris Bennet, vocals. March 7, 2019. o The Sixth Annual “Rancho Mirage Artists Studio Tour” a self-guided tour of thirteen of our City’s artists homes, studios, and installations, with an additional “pop-up” gallery at the Library and Observatory featuring sixteen artists and work by visual arts students from Rancho Mirage High School. March 23, 2019. o Bus Tour: Desert X, a biennial of different art installations in the Coachella Valley. This tour visited many sites across the Coachella Valley. April 6, 2019. GOALS AND OBJECTIVES FY 2019-20 x The Community Parks and Trails Commission will focus on the 19th Annual Art Affaire, November 9th – 10 th, to be held at the Rancho Mirage Community Park. In addition, the Commission will be tasked with reviewing current rules and regulations for the City’s parks and making the appropriate recommendations to City Council. The Commission will play an ongoing role in working with city staff for planning and programming park events. x The Community Cultural Commission will offer a dynamic calendar of cultural events, including: concerts, art tours, and more. x The Speakers Series Commission will plan and implement the 18th Rancho Mirage Speakers Series for 2020 In June of 2019, the Commission added two new members to replace former Commissioners. The focus for the upcoming season is to ensure the lineup of speakers are well-known names to the public as well as topics that are both interesting and diverse. x The Historic Preservation Commission was re-engineered at the end of fiscal year 18/19 to be more consistent with other commissions by adding two additional members, bringing the total number to five. The new body will meet six times per year, every other month, and will continue to be active in promoting the historic preservation program; additionally, the commission will continue to make recommendations for historic designation of important resources in the city. x The popular Golf Program will continue to operate; City will continue certifying residents and program will continue to be administered by the Westin. x The Community Cultural Commission will offer a dynamic calendar of cultural events. Programs already planned include: o Concert: An Evening with Lizann Warner, vocal impressionist. November 14, 2019 at the Library and Observatory. o Concert: Jarabe Mexicano, will feature holiday and other music in a variety of genres including Mexican Folk, Rock & Roll, Tex-Mex, Latin Rock, and Reggae-Cumbia. December 1, 2019 at the Community Park Amphitheater. o The Seventh Annual “Rancho Mirage Artists Studio Tour” a self-guided tour of our city’s artists homes, studios, and installations. Will also include a “pop-up” gallery in the Library and Observatory featuring 192 additional artists and work by art students. February 29, 2019. o Concert: LP and the Vinyl, jazz group will celebrate Black history through music. Danny Green on piano, Justin Grinnell on bass, Julien Cantelm on drums, and vocalist Leonard Patton. February 19 at the Library and Observatory. o Theatre/Lecture/Multimedia: “Queens in the Coachella Valley” will explore and celebrate the history and culture of drag. Local and national experts, authors, and performers will take part in this program at the Library and Observatory. Date is TBD. x FY 2020-21 x The Community Parks and Trails Commission will continue to be proactive and work on any issues regarding the parks as presented by City staff or City Council. The Commission will carry on with a strong focus on the, the City-wide trail system. x The Community Cultural Commission will offer a cultural calendar of programming, including: a concert, art tours and more to be determined by the Commission. x The Speakers Series Commission will plan and implement the 18th Rancho Mirage Speakers Series for 2020. . The goal of the Commission is to contract speakers with more name recognition to boost ticket sales and to offer attendees an entertaining and interesting 2019 Speaker Series. x The new Historic Preservation advisory body will continue to be active in promoting the historic preservation program and will continue to make recommendations for historic designation of important resources in the city. x The popular Golf Program will continue to operate; City will continue certifying residents and program will continue to be administered by the Westin. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 57000 SPECIAL PROGRAMS Actual Budget Estimate Budget Budget Personnel - - - - - Operations & Maintenance 640,671 619,500 575,356 673,000 324,000 Special Assistance Funds 101,500 103,000 101,000 103,000 30,000 Capital - - - - - Total Expenditures 742,171 722,500 676,356 776,000 354,000 7.40% -54.38%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x The Special Programs budget includes several accounts that relate to the funding of non-profits that serve Rancho Mirage and the Coachella Valley including funding for Special Assistance Funds (7456) which provides contracted services to the community. 193 x The Joslyn Center continues to be funded for FY 2019-20 (7488) due to Rancho Mirage residents utilizing the facility. x The Residential Golf Program (7889) is administered by the Westin, with minimal expenditures for marketing materials. FY 2020-21 x The Special Programs budget includes several accounts that relate to the funding of non-profits that serve Rancho Mirage and the Coachella Valley including funding for Special Assistance Funds (7456) which provides contracted services to the community. x The Joslyn Center continues to be funded for FY 2020-21 (7488) due to Rancho Mirage residents utilizing the facility. x The Residential Golf Program (7889) is administered by the Westin, with minimal expenditures for marketing materials. x The Community Cultural Commission will offer a cultural calendar of programming, including: a concert, art tours and more to be determined by the Commission. 194 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7420 $$ TOTAL -$5,250$ 2,713$ $ 5,250 $ 5,250 7422 $ 10,000 $500 TOTAL 250$ 10,000$ 225$ $ 10,000 $ 500 7456 $ 93,000 $20,000 10,000 10,000 TOTAL 101,500$ 103,000$ 100,500$ $ 103,000 $ 30,000 $ 25,000 $5,000 TOTAL 9,495$ 25,000$ 13,745$ $ 25,000 $ 5,000 TOTAL 90,830$ 116,500$ 85,595$ $ 100,000 $ 100,000 7488 Senior Center EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 57000 - SPECIAL PROGRAMS REQUESTED REQUESTED 7458 Support for Non-profits Distribution of $5,000 per Councilmember to be allocated to the charity of their choosing. May include attendance at meetings and events, including those for fundraising purposes, hosted by non-profit organizations or public agencies on which Councilmembers may serve as an appointed delegate to the board, receive Special Assistance or Special Contribution Funds, have a commitment from the City to assist in funding operations or which provides a quality-of-life benefit to the community and/or are physically located in Rancho Mirage. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Animal Adoption Program Cost for Animal Adoption Program which reimburses Rancho Mirage residents up to $300 for pet adoption and associated costs. Program will also reimburse Rancho Mirage pet owners up to $85 for spay/neuter services and $25 for Home Again Microchip. 5,250 5,250 Medical Cannabis Subsidy Costs associated with the City's medical cannabis program. Special Assistance Funds 1) Contracted services through nonprofit organizations. 2) Discretionary fund. 100,000 Provides educational, recreational, social and assistive programs in cooperation with the Cities of Indian Wells and Palm Desert. City's share of annual expenses based on City population, per Cove formula. Joslyn Center $100,000 $ PREVIOUS EXAMPLES HAVE INCLUDED: United Way, The McCallum Theater, Martha's Village, and Angel View. 195 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 57000 - SPECIAL PROGRAMS REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7497 Special Contributions $ 7,500 $ - 25,000 25,000 50,000 50,000 3,000 3,000 2,000 2,000 100,000 - TOTAL 288,500$ 187,500$ 230,000$ $ 187,500 $ 80,000 7872 Community Relations $ 20,000 $20,000 5,000 5,000 5,000 5,000 40,000 35,000 20,000 15,000 10,000 10,000 5,000 5,000 TOTAL 112,537$ 105,000$ 100,919$ $ 105,000 $ 95,000 Revenue $ 60,000 Expenditure 200,000 Net cost $ 140,000 Revenue $ - Expenditure - Net cost $ - TOTAL 103,005$ 130,000$ 133,820$ $ 200,000 $ - Awards of funding considered on a case-by-case basis that may be made over a multi-year period to local or regional agencies or institutions for facilities or operational expenses. 1) United Way Annual contribution for City's United Way fundraising campaign (funds are used to match City employee contributions). 1) Partnership with the Agua Caliente Casino Resort Spa for the 4th of July celebration. - 4) Alan Seman bus pass program 5) 111 Music Festival 3) McCallum Theater For 2019-2020 and 2020-2021 Season/Events. 2) Children's Discovery Museum of the Desert 3) Sponsor up to five (5) scholarships at $1,000 each for Rancho Mirage residents/high school students for scholastic achievement, community involvement, etc. as recommended by appropriate school official(s). 6) Eisenhower Medical Center 2) Riverside County Fair and National Date Festival Sponsorship. FY 2019-2020 4) Events, programs and services not eligible through SAF program. Requires SAF subcommittee recommendation. Donations over $5,000 require City Council approval. 5) Community relations, Senior Inspiration Awards, sponsorships, golf tournaments, special events, local programs in support of city services, etc. Sponsor a series of three notable speakers for the community. [see related Revenue item under Account #4406 in Fund 101] $200,000 $ 7874 Speakers Series Commission FY 2020-2021 6) Modernism Week Sponsorship 7) Desert X Sponsorship 196 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 57000 - SPECIAL PROGRAMS REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7875 $ 25,000 $25,000 TOTAL 24,299$ 25,000$ 25,269$ $ 25,000 $ 25,000 7877 Community Health Program $ 5,000 $5,000 TOTAL 3,855$ 5,000$ 3,750$ $ 5,000 $ 5,000 TOTAL 313$ 3,000$ 1,851$ $ 3,000 $ 1,000 7880 Historic Preservation Commission $ 7,250 $7,250 TOTAL 6,651$ 7,250$ 4,789$ $ 7,250 $ 7,250 $ 776,000 $354,000 1,000 Education, training, purchase of historic bronze plaques for newly designated historic sites, and miscellaneous expenditures associated with the Historic Commission. 7879 Community Trails Maintenance or replacement of trail signs; printing costs for new Parks & Trails pocket guide.$3,000 Community Cultural Commission Sponsor four special entertainment events for the community. City-sponsored flu shot clinic for Council, Staff and residents with no insurance coverage. Undertaken in conjunction with Eisenhower Medical Center. $ DIVISION TOTAL 197 198 GENERAL FUND DEPARTMENT MARKETING & PUBLIC RELATIONS PROGRAM 72000 PUBLIC INFORMATION, COMMUNITY RELATIONS & SPECIAL EVENTS FUND 101 PROGRAM DESCRIPTION This budget program details services to inform, engage, involve and respond to residents and businesses of Rancho Mirage and to ensure consistent and accurate information is available to the City employees to assist in delivering quality customer services. Marketing and Public Relations Department staff are primarily responsible for the continuing operation of the activities detailed in this section of the City budget. Included as activities are coordination with the Information Services Division to maintain and continually improve the City’s websites, providing assistance to various media to ensure the availability of timely news and information, preparation and publication of City publications. A major aspect of the program is the design and publication of a 100-page R/M Magazine to be placed in all City lodging property guest rooms, realtor offices and mailed to residents in order to encourage spending at Rancho Mirage retail establishments and restaurants as well as a residential newsletter designed to inform residents of City initiatives, programs and services. The digital Mayor’s Message is also the responsibility of the Department as are responses to media inquiries. In addition, the Department is responsible for arrangements for ground breakings, special events, photography, City-branded collateral and purchasing ads for all city departments. ACCOMPLISHMENTS FY 2018/19 x Provided ongoing communication and cooperation with the Information Services Division and contracted service providers for the administration and maintenance of the City’s websites – www.RanchoMirageCA.gov, www.RelaxRanchoMirage.com and www.ranchomirageed.com to ensure that they are user-friendly and effective communication tools. x Produced and published the City’s tri-annual newsletter R/M INSIDER, and annual branding publication R/M Magazine as well as special reports, press releases, program and newspaper ads and ongoing publicity for community events and presentations for Council meetings. x Worked closely with the Mayor to produce and distribute the Mayor’s Message. x Produced the Music in the Park Series at the Rancho Mirage Amphitheater x Produced the Art Affaire at the Rancho Mirage Community Park x Maintained the Constant Contact mailing lists for all subscribers, the media and other lists as requested and required. x Facilitated numerous requests for information and community photos; assisted in preparation of informational packets as needed. 199 x Worked with the Speakers Series Commission regarding programming and planning. GOALS AND OBJECTIVES FY 2019/20 x Continue to upgrade the design and quality of writing for R/M INSIDER. x Continue to upgrade the design and quality of writing for R/M Magazine. x Review, brand and launch our Rancho Mirage Amphitheater experience to include movies, theater, music, art, wine & food festivals, holiday events, etc… x Work with the Speakers Series Commission on producing the annual Speaker Series events. x Maintain a protocol to assist City staff in gaining publicity for programs, services and special announcements through press releases, website exposure and other resources. x Update and reprint City street maps and other collateral for use by residents, businesses, visitors and vendors as requested by City Departments and the Council. x Prepare and distribute press releases as requested and required. FY 2020/21 x Continue to produce brand appropriate and informative community publications. x Continue with and enhance annual activities x Continue to evaluate all City publications and outreach programs for future improvement. 200 EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 72000 PUBLIC INFORMATION Actual Budget Estimate Budget Budget Personnel - - - - - Operations & Maintenance 319,095 339,000 320,532 322,000 129,000 Capital - - - - - Total Expenditures 319,095 339,000 320,532 322,000 129,000 -5.01% -59.94%% Change in Budget BUDGET HIGHLIGHTS: FY 2019/20 x No significant changes over FY 2018-19 Budget FY 2020/21 x No significant changes over FY 2019-20 Budget 201 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7477 Desert Publications' Vision Insert $ 4,000 $4,000 TOTAL 3,995$ 4,000$ 3,995$ $ 4,000 $ 4,000 7494 Amphitheater Programming / Marketing $ 160,000 $100,000 TOTAL 127,562$ 155,000$ 162,113$ $ 160,000 $ 100,000 $ 90,000 $25,000 8,000 - TOTAL 90,000$ 90,000$ 90,000$ $ 98,000 $ 25,000 7885 Art Affaire Revenue $ 20,000 Expenditure 60,000 Net cost $ 40,000 Revenue $ - Expenditure - Net cost $ - 60,000 $ - TOTAL 53,847$ 80,000$ 43,858$ $ 60,000 $ - $ 322,000 $129,000 Four page City advertorial for Palm Springs Life Vision insert on annual progress of CV cities. EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 72000 - COMMUNITY RELATIONS & SPECIAL EVENTS REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Programming and marketing for the Amphitheater at Rancho Mirage Community Park; including Holiday shows and Movie Night in the Park. 7827 Community Publications Design and production of City publications (includes writing, photography and mailing if applicable): 1) Rancho Mirage Insider x3 newsletter. 2) City street maps. Annual Art Affaire event at Rancho Mirage Community Park. [see revenue account #4407 under fund 101] FY 2019-2020 DIVISION TOTAL FY 2020-2021 $ 202 GENERAL FUND DEPARTMENT TOURISM, MARKETING & PUBLIC RELATIONS PROGRAM 73000 TOURISM & MARKETING FUND 101 PROGRAM DESCRIPTION This budget covers the operating subsidy to maintain a zero balance in Fund 107 – Tourism & Marketing Fund. Fund 107 accounts for 10% of the total TOT revenue and the associated expenditures for marketing and promoting local tourism. All expenditures previously found in Tourism and Marketing Division 7300 have been moved to Fund 107. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 73000 TOURISM & MARKETING Actual Budget Estimate Budget Budget Personnel - - - - - Operations & Maintenance 326,789 450,643 357,672 462,043 652,554 Capital - - - - - Total Expenditures 1,185,250 450,643 357,672 462,043 652,554 2.53% 41.23%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x Provide an operating subsidy for Fund 107. FY 2020-21 x Provide an operating subsidy for Fund 107. 203 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 8800 Operating Transfer Out $ 462,043 $652,554 TOTAL 326,789$ 529,543$ 529,515$ $ 462,043 $ 652,554 $ 462,043 $652,554 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 73000 - TOURISM, MARKETING, & PUBLIC RELATIONS FY 2019-20 FY 2020-21 AMOUNT AMOUNT Transfer to Tourism & Marketing Fund to maintain a $0 cash balance. [see related item under Account #4609 in Fund 107] DIVISION TOTAL 204 GENERAL FUND DEPARTMENT ECONOMIC DEVELOPMENT PROGRAM 74000 FUND 101 PROGRAM DESCRIPTION This budget program details economic development activity aimed primarily at actively pursuing new hotel, commercial and retail development while assisting existing businesses with expansion and sales growth to diversify and strengthen Rancho Mirage’s economic base. Economic Development additionally assists with project development before, during, and after the entitlement process. The Economic Development division works in conjunction with Tourism & Marketing, Planning, Public Works, Building & Safety, and Code Compliance on a wide variety of projects and issues. The division also works closely with the Rancho Mirage Chamber of Commerce to promote local business, most notably through its work with the Restaurant Association. ACCOMPLISHMENTS FY 2018/19 x Development project assistance and business assistance was provided to businesses, developers, and property owners throughout the year to address a number of local business concerns and a variety of proposed and approved commercial projects including: x Section 19 x Section 24 – Pulte Homes x Section 31 x Former Five Peaks property on Highway 111 across from the Library x Bob Hope & Highway 111 x Vacant pad at East Veldt & Highway 111 x Further build out of the Monterey Marketplace x Numerous infill and redevelopment opportunities along Highway 111 x Created a sophisticated new marketing brochure to market development and retail opportunities in Rancho Mirage. x Completed Development Impact Fee Nexus Analysis and User and Regulatory Fee Study. x Coordinated with the Chamber of Commerce to identify ways to further benefit the business community. The City sponsored the new RMCC Business over Breakfast series which provides needed training sessions on items such as food handlers certification, sexual harassment and general business knowledge to local businesses. The City sponsorship allowed for increased accessibility by the business community by keeping session costs low. 205 GOALS AND OBJECTIVES FY 2019/2020 x Provide project level assistance as needed to The River, Rancho Las Palmas Shopping Center, Thunderbird Resort, Section 19, Section 24, Section 31 and other projects as appropriate. x Provide assistance to individual businesses, developers, property owners and/or other City departments throughout the year on an as-needed basis to address a number of identified local business concerns for any proposed and approved commercial projects. x Work towards filling commercial vacancies by working with property owners and brokers and promoting those vacancies to potential tenants. x Continue to coordinate with the Chamber of Commerce to identify ways to further benefit the business community. x Work with Code Compliance, Planning, and the City Attorney’s Office on proposed revisions to the Code relative to the business community. Examples include a review of the definition of short-term rentals, permitted restaurant categories and signage. x Continue integration of IT Master Plan including adoption of various ERP initiatives to streamline various processes and procedures through the addition of Land Management and GIS applications. FY 2020/21 x Continue to provide economic development assistance as needed. x Continue all ongoing Economic Development duties and programs including the evaluation, updating and expansion of programs designed to attract, retain and expand local businesses and grow TOT and sales tax receipts for the City. x Work towards filling commercial vacancies by working with property owners and brokers and promoting those vacancies to potential tenants. 206 EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 74000 ECONOMIC DEVELOPMENT Actual Budget Estimate Budget Budget Personnel 181,953 239,200 143,972 203,917 115,886 Operations & Maintenance 200,179 172,400 155,557 143,600 151,200 Capital - - - - - Total Expenditures 382,132 411,600 299,529 347,517 267,086 -15.57% -23.14%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x Dues & Subscriptions (7818) reflect continued annual support of Coachella Valley Economic Partnership (CVEP) in the amount of $10,000 and other professional associations and subscriptions. FY 2020-21 x FY 2020-21 budget levels are expected to remain consistent with FY 2019-20 STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions Senior Management Analyst (38) 1 1 0 0 Management Analyst (36) 1 1 1 1 Audio Visual Technician (29) 0 0 1 1 Total Positions 2 2 2 2 207 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE $ 76,054 $ 80,232 59,967 - TOTAL 134,279$ 169,980$ 101,823$ $ 136,021 $ 80,232 7200 Benefits $ 67,896 $ 35,654 TOTAL 47,674$ 69,220$ 36,543$ $ 67,896 $ 35,654 7400 Professional/ Technical $ 50,000 $25,000 TOTAL 56,225$ 50,000$ 38,544$ $ 50,000 $ 25,000 TOTAL 117,000$ 88,500$ 82,610$ $ 60,000 $120,000 7800 Mileage $ 500 $ 200 TOTAL -$800$ 73$$ 500 $ 200 7806 Meetings, Training & Travel $ 10,000 $- TOTAL 12,769$ 10,000$ 5,300$$ 10,000 $ - 7818 Dues & Subscriptions $ 10,000 $- 2,500 2,000 TOTAL 11,645$ 12,500$ 12,081$ $ 12,500 $ 2,000 $ 1,500 $1,500 3,500 1,000 TOTAL 1,821$ 5,000$ 1,568$ $ 5,000 $ 2,500 7842 Advertising/ Publishing $ 5,000 $1,500 TOTAL -$ 5,000$ -$ $ 5,000 $ 1,500 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 74000 - ECONOMIC DEVELOPMENT FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7100 Salaries - Full Time Audio Visual Technician Management Analyst 60,000 $120,000 Reimbursement for job-related mileage. Benefits paid by City including group insurance, retirement and other benefits. Consultant services and studies related to economic development projects (i.e. appraisals, strategic plans, independent financial analysis, etc.). Annual contract for services with the local Chamber of Commerce. Operational expenses include: rent, utilities, insurance, payroll and general office expenses. 7839 Reproduction & Printing 1) Design, production and distribution of resident parking permits and 2) Design and printing of trade show flyers and special project publications. $ 7468 Chamber of Commerce Tenant recruitment and project advertising in shopping center, real estate publications, and broker presentations. Development Team meeting expenses and attendance at economic development meetings, conferences and workshops such as International Council of Shopping Centers (ICSC) and California Association for Local Economic Development (CALED). 2) Annual dues and subscriptions for International Council of Shopping Centers (ICSC), (CRA), CA Association for Local Economic Development, International Economic Development Council (IEDC), etc. 1) Annual investor dues for Coachella Valley Economic Partnership (CVEP). 208 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 101 - GENERAL FUND DIVISION 74000 - ECONOMIC DEVELOPMENT FY 2019-20 FY 2020-21 AMOUNT AMOUNT 8000 Supplies $ 600 $ - TOTAL 718$ 600$ 161$$ 600 $ - $ 347,517 $267,086 Miscellaneous office supplies, calendars, special folders or paper stock. DIVISION TOTAL 209 210 SPECIAL REVENUE FUNDS TABLE OF CONTENTS SPECIAL REVENUE FUNDS Landscape and Lighting Funds .......................................................................... 213 Community Facilities District Funds ................................................................. 243 Fire Tax Fund ..................................................................................................... 251 Community Services District Fund .................................................................... 259 Parkland Fund .................................................................................................... 263 Gas Tax Fund ..................................................................................................... 271 Measure A Fund ................................................................................................. 275 Air Pollution Reduction Fund ............................................................................ 279 Rent Control Fund .............................................................................................. 283 Storm Water Quality Fund ................................................................................. 287 AB939 Recycling Program Fund ....................................................................... 291 Traffic Safety Fund ............................................................................................ 297 Development Impact Fee Funds ......................................................................... 301 Resolution of the City of Rancho Mirage Approving the Fiscal Year 2019-20 Reimbursement Schedule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SDUNZD\VRQ0LUDJH&RYH'ULYHIURP+LJKZD\WR6WHOODU'ULYH 6SHFLDO%HQHILW=RQH'7UDFWVDQG7KHDUHDWREHPDLQWDLQHGFRQVLVWVRIDSDUNZD\VWULS EHWZHHQWKHFXUEDQGWKHWUDFWERXQGDU\ZDOOVDORQJWKHQRUWKVLGHRI&\SUHVV/DQHEHWZHHQ3DORPLQR/DQH DQG/RV$ODPRV5RDGDQGVPDOOSLHFHVDORQJ3DORPLQR/DQH/RV$ODPRV5RDGDQG&\SUHVV/DQH 6SHFLDO%HQHILW=RQH)±7UDFWVDQG±7KHDUHDWREHPDLQWDLQHGFRQVLVWVRIWKHODQGVFDSHG UHWHQWLRQEDVLQDQGDGMDFHQWSDUNZD\VORFDWHGDWWKHQRUWKZHVWFRUQHURI6XQQ\/DQHDQG3DOP9LHZ5RDG ACCOMPLISHMENTS FY 2018/2019 x5HKDELOLWDWHGVHFWLRQVRIWKHPHGLDQODQGVFDSLQJWKURXJKRXWWKH&LW\ x&RQWLQXHG WKH VXFFHVVIXO LPSOHPHQWDWLRQ RI ZDWHU FRQYHUVDWLRQ PHDVXUHV WKURXJKRXW &LW\ PHGLDQV SDUNZD\VDQGVSHFLDOEHQHILW]RQHV x&RQWLQXHGWKHPDLQWHQDQFHDQGUHSODFHPHQWRIOLJKWVWKURXJKRXWWKH&LW\PHGLDQVDQGSDUNZD\VLQFOXGLQJ WKHUHZLULQJRIWKHPHGLDQOLJKWVRQ*HUDOG)RUG'UEHWZHHQ%RE+RSHDQG0RQWHUH\ GOALS AND OBJECTIVES FY 2019-20 x&RQWLQXHZLWKWKHPHGLDQODQGVFDSHOLJKWLQJUHSODFHPHQWSURJUDPDQGXSJUDGHPHGLDQLVODQGVZLWKQHZ HQHUJ\HIILFLHQWOLJKWLQJ x&RQWLQXHRSHUDWLRQVRIFLW\ZLGHODQGVFDSHDUHDZLWKZDWHUFRQVHUYDWLRQFRQWUROOHUV x&RQWLQXHWRLPSOHPHQWGURXJKWWROHUDQWODQGVFDSLQJWRUHGXFHZDWHUFRQVXPSWLRQ FY 2020-21 x&RQWLQXHZLWKWKHPHGLDQODQGVFDSHOLJKWLQJUHSODFHPHQWSURJUDPWRXSJUDGHPHGLDQLVODQGVZLWKQHZ HQHUJ\HIILFLHQWOLJKWLQJ x&RQWLQXHRSHUDWLRQVRIFLW\ZLGHODQGVFDSHDUHDZLWKZDWHUFRQVHUYDWLRQFRQWUROOHUV x&RQWLQXHWRLPSOHPHQWGURXJKWWROHUDQWODQGVFDSLQJWRUHGXFHZDWHUFRQVXPSWLRQ 214 BUDGET HIGHLIGHTS: FY 2019-20 x$VUHVXOWRIWKHYDULRXVPHGLDQDQGSDUNZD\ODQGVFDSLQJDQGLUULJDWLRQXSJUDGHVZHH[SHFWPDLQWHQDQFH ZDWHUDQGHOHFWULFLW\FRVWVWRKDYHPLQLPDOLQFUHDVHV FY 2020-21 x$VUHVXOWRIWKHYDULRXVPHGLDQDQGSDUNZD\ODQGVFDSLQJDQGLUULJDWLRQXSJUDGHVZHH[SHFWPDLQWHQDQFH ZDWHUDQGHOHFWULFLW\FRVWVWRKDYHPLQLPDOLQFUHDVHV 215 FUNDS 201-207/LANDSCAPE & LIGHTING FUNDS FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 292,128 306,486 306,486 395,829 384,911 571,511 589,807 589,814 575,696 581,746 557,153 576,614 500,471 586,614 608,324 Ending Fund Balance $ 306,486 319,679 395,829 384,911 358,333 Expenditures CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues 216 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4101 Parcel Charges $ 563,900 $569,400 TOTAL 556,512$ 579,417$ 545,514$ $ 563,900 $569,400 4500 Interest $ 2,525 $ 2,525 TOTAL 3,763$ 2,530$ 4,480$ $ 2,525 $2,525 4609 $ 3,300 $3,850 TOTAL -$ -$ -$ $ 3,300 $3,850 4613 $ 5,971 $5,971 TOTAL 5,971$ 5,971$ 5,971$ $ 5,971 $5,971 $ 575,696 $581,746 Interest earned on cash and investments. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 201-207/LANDSCAPE & LIGHTING FUNDS REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Benefit assessments paid by property owners and collected via the property tax roll. Assumption: Based on projected maintenance and utility costs. Operating Transfer In Transfer from the General Fund. Transfer from Housing Authority Transfer to the Citywide Landscaping Fund for in-lieu property assessments for Authority owned property. FUND TOTAL 217 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 $ 38,500 $21,000 TOTAL 37,100$ 38,500$ 39,236$ $ 38,500 $21,000 7603 Electricity $ 32,260 $ 33,860 TOTAL 25,569$ 31,000$ 24,946$ $ 32,260 $33,860 7606 Water $ 72,535 $ 76,175 TOTAL 66,347$ 61,650$ 72,275$ $ 72,535 $76,175 7612 Maintenance $ 359,950 $ 377,850 TOTAL 326,517$ 340,190$ 300,562$ $ 359,950 $377,850 8000 Supplies $ 25,600 $ 25,750 TOTAL 10,888$ 46,200$ 13,211$ $ 25,600 $25,750 8500 Reimbursement to General Fund $-$58,689 TOTAL -$ -$ -$ $-$58,689 8505 Parkland Fund Reimbursement $ 57,619 $- TOTAL 48,858$ 50,182$ 50,182$ $ 57,619 $- 9554 $-$15,000 TOTAL -$ -$ -$ $-$15,000 $ 586,464 $608,324 EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 201-207/LANDSCAPE & LIGHTING FUNDS REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Professional/ Technical Preparation of Engineer's Report, parcel fees, and other services as needed. FUND TOTAL Electricity for lighting and irrigation controllers. Irrigation water. Contract landscape maintenance and tree trimming. Repair and maintenance supplies such as light bulbs and irrigation Reimbursement to the General Fund for budgeted salaries and benefits and allocation percentages. [see related Revenue under Account # 5325 in Fund 101] Reimbursement to Parkland Fund for one-half of salaries and benefits for Park Maintenance Worker I. Zone C Parkway Improvements Zone C Parkway Improvements. 218 FUND 201 - CITYWIDE LANDSCAPE & LIGHTING FUND FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Actual Requested Requested $ 230,061 226,081 226,081 299,411 281,063 515,768 538,575 541,931 522,771 527,771 519,748 529,522 468,600 541,119 545,689 $ 226,081 235,134 299,411 281,063 263,145 Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues Expenditures 219 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ACTUAL 4101 Parcel Charges $ 515,000 $520,000 TOTAL 501,698$ 530,604$ 498,998$ $ 515,000 $520,000 4500 Interest $ 1,800 $ 1,800 TOTAL 2,835$ 2,000$ 3,114$ $ 1,800 $1,800 4613 $ 5,971 $5,971 TOTAL 5,971$ 5,971$ 5,971$ $ 5,971 $5,971 $ 522,771 $527,771 Interest earned on cash and investments. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 201 - CITYWIDE LANDSCAPE & LIGHTING FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Benefit assessments paid by property owners and collected via the property tax roll. Assumption: Based on projected maintenance and utility costs. Transfer from Housing Authority Transfer to the Citywide Landscaping Fund for in-lieu property taxes for Authority owned property. [see related Expenditure under Account # 8833 in Fund 280] FUND TOTAL 220 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ACTUAL 7400 Professional/ Technical $ 38,000 $20,500 TOTAL 37,100$ 38,000$ 38,536$ $ 38,000 $20,500 7603 Electricity $ 30,000 $ 31,500 TOTAL 23,804$ 28,500$ 23,454$ $ 30,000 $31,500 7606 Water $ 60,500 $ 63,500 TOTAL 52,893$ 51,000$ 63,546$ $ 60,500 $63,500 7612 Maintenance $ 330,000 $346,500 TOTAL 304,397$ 308,990$ 279,671$ $ 330,000 $346,500 8000 Supplies $ 25,000 $ 25,000 TOTAL 9,246$ 45,000$ 10,923$ $ 25,000 $25,000 8500 Reimbursement to General Fund $-$58,689 TOTAL -$ -$ -$ $-$58,689 8505 Parkland Fund Reimbursement $ 57,619 $- TOTAL 48,858$ 50,182$ 50,182$ $ 57,619 $- $ 541,119 $545,689 Electricity for lighting and irrigation controllers. EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 201 - CITYWIDE LANDSCAPE & LIGHTING FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Preparation of Engineer's Report, parcel fees, and other services as needed. Irrigation water. Contract landscape maintenance and tree trimming. FUND TOTAL Repair and maintenance supplies such as light bulbs and irrigation parts. Reimbursement to the General Fund for budgeted salaries and benefits and allocation percentages. [see related Revenue under Account # 4604 in Fund 101] Reimbursement to Parkland Fund for one-half of salaries and benefits for Senior Maintenance Worker. [see related Revenue under Account # 4603 in Fund 218] 221 222 FUND 202 - ZONE A LANDSCAPE & LIGHTING FUND FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 1,324 (2,129) (2,129) (5,214) (5,214) 9,262 11,600 6,452 13,000 13,650 12,715 11,600 9,537 13,000 13,650 $ (2,129) (2,129) (5,214) (5,214) (5,214) Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues Expenditures 223 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4101 Parcel Charges $ 9,700 $ 9,800 TOTAL 9,263$ 9,691$ 7,998$ $ 9,700 $9,800 4609 $ 3,300 $3,850 TOTAL -$ 1,889$ -$ $ 3,300 $3,850 $ 13,000 $13,650 Operating Transfer Operating subsidy from the General Fund necessary to maintain a $0 cash balance in the Landscaping Fund. [see related Expenditure under Account # 8800 in Division 5100] FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Benefit assessments paid by property owners and collected via the property tax roll. Assumption: Based on projected maintenance and utility costs. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 202 - ZONE A LANDSCAPE & LIGHTING FUND REQUESTED REQUESTED 224 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 $ 100 $100 TOTAL -$100$-$ $ 100 $100 7603 Electricity $ 200 $ 200 TOTAL 151$200$ 159$ $ 200 $200 7606 Water $ 6,800 $ 7,200 TOTAL 8,479$ 5,500$ 5,136$ $ 6,800 $7,200 7612 Maintenance $ 5,750 $ 6,000 TOTAL 4,085$ 5,500$ 4,685$ $ 5,750 $6,000 8000 Supplies $ 150 $ 150 TOTAL -$ 150$-$ $ 150 $150 $ 13,000 $13,650FUND TOTAL Electricity for irrigation controllers. Irrigation water. Contract landscape maintenance and tree trimming. Repair and maintenance supplies such as sprinkler parts and control valves. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Professional/ Technical Inspection and clerical services. REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 202 - ZONE A LANDSCAPE & LIGHTING FUND 225 226 FUND 203 - ZONE B LANDSCAPE & LIGHTING FUND FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 1,729 4,190 4,190 7,275 8,090 5,803 6,131 6,703 6,025 6,125 3,343 5,636 3,618 5,210 5,425 $ 4,190 4,685 7,275 8,090 8,790 Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues Expenditures 227 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4101 Parcel Charges $ 6,000 $ 6,100 TOTAL 5,766$ 6,121$ 5,876$ $ 6,000 $6,100 4500 Interest $25$25 TOTAL 38$10$50$$25$25 $ 6,025 $6,125FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Benefit assessments paid by property owners and collected via the property tax roll. Assumption: Based on projected maintenance and utility costs. Interest earned on cash and investments. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 203 - ZONE B LANDSCAPE & LIGHTING FUND REQUESTED REQUESTED 228 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 $ 100 $100 TOTAL -$100$700$ $ 100 $100 7603 Electricity $ 525 $ 550 TOTAL 469$ 500$495$ $ 525 $550 7606 Water $ 735 $ 775 TOTAL 457$ 650$ 706$ $ 735 $775 7612 Maintenance $ 3,700 $ 3,850 TOTAL 2,417$ 4,000$ 1,517$ $ 3,700 $3,850 8000 Supplies $ 150 $ 150 TOTAL -$ 250$-$ $ 150 $150 $ 5,210 $5,425FUND TOTAL Electricity for lighting and irrigation controllers. Irrigation water. Contract landscape maintenance and tree trimming. Repair and maintenance supplies such as light bulbs and irrigation supplies. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Professional/ Technical Inspection and clerical services. EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 203 - ZONE B LANDSCAPE & LIGHTING FUND REQUESTED REQUESTED 229 230 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 23,568 26,057 26,057 39,147 40,772 6,635 6,678 15,719 6,800 6,900 4,146 6,366 2,629 5,175 20,440 $ 26,057 26,369 39,147 40,772 27,232 Expenditures Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 204 - ZONE C LANDSCAPE & LIGHTING FUND Beginning Fund Balance Revenues 231 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4101 Parcel Charges $ 6,500 $ 6,600 TOTAL 6,272$ 6,478$ 15,225$ $ 6,500 $6,600 4500 Interest $ 300 $ 300 TOTAL 363$ 200$ 494$ $ 300 $300 $ 6,800 $6,900 REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 204 - ZONE C LANDSCAPE & LIGHTING FUND REQUESTED REQUESTED FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Benefit assessments paid by property owners and collected via the property tax roll. Assumption: Based on projected maintenance and utility costs. Interest earned on cash and investments. 232 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 $ 100 $100 TOTAL -$ 100$ -$ $ 100 $100 7603 Electricity $ 800 $ 840 TOTAL 743$ 1,000$ 441$ $ 800 $840 7606 Water $ 625 $ 650 TOTAL 479$ 600$ 476$ $ 625 $650 7612 Maintenance $ 3,500 $ 3,700 TOTAL 2,923$ 4,200$ 1,712$ $ 3,500 $3,700 8000 Supplies $ 150 $ 150 TOTAL -$ 300$ -$ $ 150 $150 9554 Zone C Parkway Improvements $-$15,000 TOTAL -$ -$ -$ $-$15,000 $ 5,175 $20,440 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 204 - ZONE C LANDSCAPE & LIGHTING FUND FY 2019-20 FY 2020-21 AMOUNT AMOUNT Professional/ Technical Inspection and clerical services. FUND TOTAL Electricity for lighting and irrigation controllers. Irrigation water. Contract landscape maintenance and tree trimming. Zone C Parkway Improvements. Repair and maintenance supplies such as light bulbs and irrigation supplies. 233 234 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 19,958 34,176 34,176 34,171 38,711 25,447 18,052 9,893 18,300 18,400 11,229 14,550 9,897 13,760 14,370 $ 34,176 37,678 34,171 38,711 42,741 Expenditures Total Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 205 - ZONE D LANDSCAPE & LIGHTING FUND Beginning Fund Balance Revenues 235 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ACTUAL 4101 Parcel Charges $ 18,000 $ 18,100 TOTAL 25,141$ 17,852$ 30,824$ $ 18,000 $18,100 4500 Interest $ 300 $ 300 TOTAL 306$200$ 408$ $ 300 $300 $ 18,300 $18,400FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Benefit assessments paid by property owners and collected via the property tax roll. Assumption: Based on projected maintenance and utility costs. Interest earned on cash and investments. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 205 - ZONE D LANDSCAPE & LIGHTING FUND REQUESTED REQUESTED 236 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ACTUAL 7400 $ 100 $100 TOTAL -$100$-$ $ 100 $100 7603 Electricity $ 210 $ 220 TOTAL 151$200$ 159$ $ 210 $220 7606 Water $ 2,300 $ 2,400 TOTAL 2,659$ 2,300$ 1,593$ $ 2,300 $2,400 7612 Maintenance $ 11,000 $ 11,500 TOTAL 8,419$ 11,500$ 7,674$ $ 11,000 $11,500 8000 Supplies $ 150 $ 150 TOTAL -$ 300$-$ $ 150 $150 $ 13,760 $14,370FUND TOTAL Electricity for irrigation controllers. Irrigation water. Contract landscape maintenance and tree trimming. Repair and maintenance supplies such as sprinkler parts and control valves. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Professional/ Technical Inspection and clerical services. REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 205 - ZONE D LANDSCAPE & LIGHTING FUND 237 238 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 15,488 18,112 18,112 21,039 21,489 8,596 8,771 9,116 8,800 8,900 5,972 8,940 6,189 8,350 8,750 $ 18,112 17,943 21,039 21,489 21,639 Expenditures Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 207 - ZONE F LANDSCAPE & LIGHTING FUND Beginning Fund Balance Revenues 239 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4101 Parcel Charges $ 8,700 $ 8,800 TOTAL 8,372$ 8,671$ 10,880$ $ 8,700 $8,800 4500 Interest $ 100 $ 100 TOTAL 224$100$ 228$ $ 100 $100 $ 8,800 $8,900FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Benefit assessments paid by property owners and collected via the property tax roll. Assumption: Based on projected maintenance and utility costs. Interest earned on cash and investments. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 207 - ZONE F LIGHTING FUND/RETENTION BASIN REQUESTED REQUESTED 240 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ACTUAL 7400 $ 100 $100 TOTAL -$100$-$ $ 100 $100 7603 Electricity $ 525 $ 550 TOTAL 252$600$ 291$ $ 525 $550 7606 Water $ 1,575 $ 1,650 TOTAL 1,379$ 1,600$ 1,088$ $ 1,575 $1,650 7612 Maintenance $ 6,000 $ 6,300 TOTAL 4,276$ 6,000$ 4,986$ $ 6,000 $6,300 8000 Supplies $ 150 $ 150 TOTAL 30$500$ -$ $ 150 $150 $ 8,350 $8,750FUND TOTAL Electricity for irrigation controllers. Irrigation water. Contract landscape maintenance and tree trimming. Repair and maintenance supplies such as sprinkler parts and control valves. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Professional/ Technical Inspection and clerical services. REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 207 - ZONE F LIGHTING FUND/RETENTION BASIN 241 242 63(&,$/5(9(18()81'6 &20081,7<)$&,/,7,(6',675,&7)81'6 )81' PROGRAM DESCRIPTION ,QWKH&LW\RI5DQFKR0LUDJHEHJDQWRVWXG\DOWHUQDWLYHVWRDVVLVWLQIXQGLQJSXEOLFVDIHW\VHUYLFHVIRUWKH FRPPXQLW\2QHPHFKDQLVPFDUHIXOO\DQDO\]HGZDVWKH0HOOR5RRV&RPPXQLW\)DFLOLWLHV$FW³$FW´RI 7KH LQWHQW RI WKLV $FW ZDV WR KHOS SURYLGH IXQGLQJ IRU SXEOLF FDSLWDO IDFLOLWLHV DQG VHUYLFHV LQ WKH SRVW 3URSRVLWLRQ HUD 7KH $FW DXWKRUL]HV WKH &LW\ DV D ORFDO JRYHUQPHQWDO DJHQF\ WR IRUP D &RPPXQLW\ )DFLOLWLHV'LVWULFW&)'IRUSXUSRVHVRISURYLGLQJSXEOLFIDFLOLWLHVDQGVHUYLFHVWKH&LW\&RXQFLODFWVDVWKH %RDUGRI'LUHFWRUVRIWKH&)' 2Q$XJXVWWKH&LW\&RXQFLODGRSWHGDUHVROXWLRQRILQWHQWLRQWRIRUPD&)'WRDVVLVWLQSURYLGLQJ DGGLWLRQDOIXQGVIRUSROLFHDQGILUHVHUYLFHV&RPPXQLW\)DFLOLWLHV'LVWULFW1R3ROLFHDQG)LUHZDVIRUPHG RQ 6HSWHPEHU 7KH SXUSRVH RI WKH 'LVWULFW LV WR SURYLGH DGGLWLRQDO SROLFH SURWHFWLRQ DQG ILUH SURWHFWLRQ SUHYHQWLRQ DQG SDUDPHGLF VHUYLFHV UHTXLUHG DV D UHVXOW RI WKH GHYHORSPHQW RI SURSHUWLHV LQ WKH 'LVWULFW3URSHUW\GHYHORSLQJDIWHU6HSWHPEHULVFXUUHQWO\LQRUZLOOEHDQQH[HGWR&)'1R 6SHFLILFDOO\UHVLGHQWLDOGHYHORSPHQWVRIILYHRUPRUHORWVDQGDOOFRPPHUFLDOLQGXVWULDOSURMHFWVRIPRUHWKDQ VTXDUHIHHWRIEXLOGLQJDUHDDUHVXEMHFWWR&)'1RDQQH[DWLRQDQGWKHREOLJDWLRQWRSD\DVSHFLDOWD[IRU SROLFHDQGILUHVHUYLFHV7KHPD[LPXPVSHFLDOWD[WKDWFDQEHFKDUJHGLVFDOFXODWHGE\IRUPXODDQGDQQXDOO\ FRQVLGHUHGDQGVHWE\UHVROXWLRQRIWKH&LW\&RXQFLO7KHWD[FDQQRWEHLQFUHDVHGE\PRUHWKDQWZLFHWKH &RQVXPHU3ULFH,QGH[IRUDOOXUEDQFRQVXPHUVIRUWKH/RV$QJHOHV5LYHUVLGH2UDQJHDUHDLQDQ\RQH\HDU)RU FXUUHQWLQIRUPDWLRQRQWKH&)'1RSOHDVHUHIHUWRWKHFXUUHQW\HDU$QQXDO5HSRUWZKLFKLQFOXGHVGDWDVXFK DVQXPEHURISDUFHOVHQUROOHGWRWDOVTIWHQUROOHGDQGWKHFXUUHQW&)'1RUDWHV $VWKH&LW\FRQWLQXHGWRJURZWKURXJKWKHVDWLPHVKDUHSURMHFWLQFRQQHFWLRQZLWKWKH:HVWLQ0LVVLRQ +LOOVZDVSODQQHG$VDSDUWRIWKH'HYHORSPHQW$JUHHPHQW'$:HVWLQ9DFDWLRQ&OXE5DQFKR 0LUDJHEHWZHHQWKH&LW\DQG5DQFKR0LUDJH9LOODV*HQHUDO3DUWQHUVKLSWKHGHYHORSHURIWKHWLPHVKDUHVRU ³YDFDWLRQYLOODV´ZDVUHTXLUHGWRIRUPD&)'WRDVVLVWLQSURYLGLQJIXQGVWRRIIVHWLQFUHDVHGFRVWVRISURYLGLQJ YDULRXVVHUYLFHVWRWKRVHVWD\LQJDWWKHSURMHFW2Q-XO\WKH&LW\&RXQFLODGRSWHGDUHVROXWLRQRILQWHQW WRIRUP&RPPXQLW\)DFLOLWLHV'LVWULFW1R:HVWLQ9DFDWLRQ&OXEWKH'LVWULFWZDVIRUPHGRQ6HSWHPEHU 7KH:HVWLQ9DFDWLRQ&OXELQFOXGHVWZREHGURRPWZREDWKURRPRZQHUVKLSXQLWVDQGDFFHVVRU\ EXLOGLQJVLQFOXGLQJDFOXEKRXVHRQDSSUR[LPDWHO\DFUHVRIODQGDWWKHVRXWKZHVWFRUQHURI'LQDK6KRUH DQG%RE+RSH'ULYHV7KHRULJLQDOIRUPXODWRGHWHUPLQHWKH&)'ELOOLQJVZDVEDVHGRQ³LQWHUYDOV´SXUFKDVHG RQDZHHNO\RUHYHU\RWKHUZHHNEDVLVLQWKLVYHU\VXFFHVVIXOSURMHFW1RZWKDWDOOXQLWVKDYHEHHQVROGWKH IRUPXODZDVFKDQJHGIURP³LQWHUYDOV´WR³QXPEHURIDVVHVVDEOHZHHNV´LQ6LQFH)<WKURXJK SUHVHQWDVVHVVDEOHZHHNVDUHELOOHGWRWKH:HVWLQ9DFDWLRQ&OXE6HUYLFHVWKDWDUHDXWKRUL]HGWREH ILQDQFHGE\&)'1R:HVWLQ9DFDWLRQ&OXELQFOXGHPDLQWHQDQFHRURSHUDWLRQVRISDUNVELNHSDWKVWUDLOV SDUNZD\V RSHQ VSDFH QHZ PXVHXPV RU RWKHU FXOWXUDO IDFLOLWLHV QHZ UHFUHDWLRQ SURJUDPV RU QHZ OLEUDU\ VHUYLFHV7KH&LW\¶VQHZSXEOLFOLEUDU\RSHQHGLQ-DQXDU\DQGQHWUHYHQXHIURP&)'1RLVWUDQVIHUUHG LQWRWKH/LEUDU\)XQG 243 FUND 211 - COMMUNITY FACILITIES DISTRICT NO. 1 (Police & Fire) FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $- 75,642 75,642 (26,974) (26,974) 4,432,033 4,418,984 4,159,577 4,557,258 4,644,954 4,356,391 4,418,984 4,262,193 4,557,258 4,644,954 Ending Fund Balance $ 75,642 75,642 (26,974) (26,974) (26,974) CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues Expenditures 244 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4101 Parcel Charges $ 4,456,710 $ 4,544,406 TOTAL 4,331,257$ 4,325,530$ 4,062,664$ $ 4,456,710 $4,544,406 4500 Interest $ 15,000 $ 15,000 TOTAL 21,322$ 14,000$ 17,459$ $ 15,000 $15,000 4613 $ 85,548 $85,548 TOTAL 79,454$ 79,454$ 79,454$ $ 85,548 $85,548 $ 4,557,258 $4,644,954 REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 211 - COMMUNITY FACILITIES DISTRICT NO. 1 (POLICE AND FIRE) REQUESTED REQUESTED Transfer from Housing Authority Fund Transfer of property taxes in-lieu for police & fire services from the Housing Authority. [see related Expenditure under Account # 8833 in Fund 280] FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Special taxes paid by property owners and collected via the property tax roll. Applied to new development in the City since 1990. Future fiscal years are anticipated to increase slightly due to a stabilizing real estate market and fewer delinquencies. Interest earned on cash and investments. 245 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE TOTAL 28,424$ 30,870$ 28,602$ $ 31,480 $32,430 7842 $ 1,110 $1,110 TOTAL 493$ 1,103$ 770$$ 1,110 $1,110 8000 Supplies $ 300 $ 300 TOTAL -$300$51$$300 $300 8800 Operating Transfer Out $ 3,619,494 $3,688,891 TOTAL 3,461,979$ 3,509,369$ 3,386,217$ $ 3,619,494 $3,688,891 8831 Operating Transfer Out $ 904,874 $922,223 TOTAL 865,494$ 877,342$ 846,554$ $ 904,874 $922,223 $ 4,557,258 $4,644,954 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 211 - COMMUNITY FACILITIES DISTRICT NO. 1 (POLICE AND FIRE) FY 2020-21 AMOUNT AMOUNT 7400 Professional/ Technical Services to administer district, enroll special taxes, monitor $31,480 $ Advertising/ Publishing Publication of required notices related to annexations to District. FY 2019-20 Permit, filing, and recording fees. Transfer to the General Fund to offset expenditures for services of the Sheriff [Account #4100-7404]. [see related Revenue under Account # 4612 in Fund 101] Transfer to the Fire Tax Fund to offset expenditures for services of the Riverside County Fire Department [Fund 215/216, Account #7412]. [see related Revenue under Account # 4612 in Fund 215] FUND TOTAL 32,430 delinquencies, provide public information, prepare annual reports and provide legal services if needed. 246 FUND 212 - COMMUNITY FACILITIES DISTRICT NO. 2 (Westin Vacation Club) FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $- 5,741 5,741 (2,349) (2,349) 289,083 294,994 298,995 307,000 307,000 283,342 307,094 307,085 307,000 307,000 Ending Fund Balance $ 5,741 (6,359) (2,349) (2,349) (2,349) Expenditures CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues 247 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4101 Parcel Charges $ 306,000 $ 306,000 TOTAL 287,169$ 293,994$ 293,994$ $ 306,000 $306,000 4500 Interest $ 1,000 $ 1,000 TOTAL 1,914$ 1,000$ 870$ $ 1,000 $1,000 $307,000 $307,000FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Special taxes paid pursuant to the terms of Development Agreement DA970002. Estimate is based on 8,133 assessable weeks per unit. Interest earned on cash and investments. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 212 - COMMUNITY FACILITIES DISTRICT NO. 2 (WESTIN VACATION CLUB) REQUESTED REQUESTED 248 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE TOTAL 14,529$ 15,413$ 14,530$ $ 15,500 $15,500 8830 Operating Transfer Out $ 291,500 $291,500 TOTAL 268,813$ 279,581$ 280,334$ $ 291,500 $291,500 $ 307,000 $307,000 Transfer to the Library Fund [Fund 242] to offset expenditures for services. [see related Revenue under Account # 4612 in Fund 242] FUND TOTAL FY 2019-20 special taxes as necessary, provide public information, prepare annual report and monitor delinquencies. FY 2020-21 AMOUNT AMOUNT $15,500 7400 Professional/ Technical Services to administer district, enroll special taxes, direct bill $15,500 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 212 - COMMUNITY FACILITIES DISTRICT NO. 2 (WESTIN VACATION CLUB) 249 250 SPECIAL REVENUE FUNDS FIRE TAX FUND FUND 215/216 PROGRAM DESCRIPTION The Fire Tax Fund provides for fire protection, prevention and paramedic services for the community. There are two fire stations located in Rancho Mirage: Fire Station #50 (Rancho Mirage Station No. 1) at 70-801 Highway 111. Station 50 opened in 1979 and includes a medic engine company (ME50) and Paramedic Ambulance staffed 24 hours a day, 365 days a year. Five firefighters are on duty every day at this fire station and of the five, three of the firefighters are Firefighter/Paramedics. Fire Station #69 (Rancho Mirage Station No. 2) at 70-751 Gerald Ford Drive. Station 69 opened in 1992 and includes an engine company of three firefighters (E69) and a medic unit (M69) crewed by two firefighter/paramedics who provide Advanced Life Support (ALS) services and transport patients to pre- designated medical facilities. REVENUES FOR FIRE SERVICES Historically there have been five sources of revenue funding the community’s fire services and recently a sixth was added. The first source of revenue for fire service is ordinary property tax. The second revenue source, “parcel charges” or “benefit assessments,” enrolls on Rancho Mirage property tax bills in addition to ordinary property tax. Each parcel, including vacant parcels, is assessed a Special Fire Tax and a Fire Excise Tax to offset expenditures for fire services. A Fire Excise Tax was adopted by the City Council in July 1990 to close the widening gap between revenue and expenditures. A third source of revenue for the Fire Tax Fund is the Community Facilities District No. 1. The fourth source of revenue for the Fire Tax Fund is an annual operating subsidy from the General Fund. The fifth, and much less significant source of revenue, is a transfer from the Housing Authority to the Fire Tax Fund. Housing Authority property is classified as tax-exempt; however, the Housing Authority is authorized by law to make in-lieu payments to several of the City’s special funds that cover expenditures related to services that must be provided to the Housing Authority’s property. Additional revenue originates from the Agua Caliente Band of Cahuilla Indians development project at the Agua Caliente Casino. The Tribe pays a tourism fee for the purposes of offsetting impacts on the public safety services of the City; and other jurisdictions that provide automatic aid to the City. EXPENDITURES FOR FIRE SERVICES Expenditures for fire services includes prevention, suppression and medical emergency response services; capital projects and equipment; maintenance of facilities, vehicles and specialized equipment; training; tools and office supplies; utilities; etc. The second category of expenditures relates to services contracted through Riverside County and the City of Palm Desert (for the City’s share of the ladder truck). 251 ACCOMPLISHMENTS FY 2018-19 x Fire implemented a new Emergency Management Dispatch (EMD) System where lifesaving instructions are given over the phone. This system also ensures that the closest and most capable Fire Department Vehicle responds to the Emergency. x Fire began the process of building a new medic unit for Fire Station 50 to replace Medic 69 which will be placed in reserves. x Fire’s response time is under 5 minutes over 86% of the time. x Fire responded to 5,190 requests for service, a 2% increase from 2017. GOALS AND OBJECTIVES FY 2019-20 x Continue to provide a high level of quality in the delivery of emergency and non-emergency services to the Rancho Mirage community. x Further educate the community regarding fire safety and basic life support through trainings and increased fire presence at community events. FY 2020-21 x Continue to provide a high level of quality in the delivery of emergency and non-emergency services to the Rancho Mirage community. x Further educate the community regarding fire safety and basic life support through trainings and increased fire presence at community events. BUDGET HIGHLIGHTS FY 2019-20 x In general, Fire Services costs (7412) are increasing due to increased labor costs of fire protection services from the County. The City uses CalFire/Riverside County fire budget figures which typically are the basis for fire costs each year. x One-time capital improvements for seismic retrofit to bring Station #50 up to code per State Law, replacement of existing roof and other building improvements. FY 2020-21 x Fire Service (7412) expense is anticipated to increase by 7%due to increasing labor and other pass- through costs from CalFire/Riverside County Fire. 252 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested Reserve for Future Public Facilities from Fund 216 57,732 58,604 58,604 59,496 59,496 Unassigned balance 9,641 9,641 9,641 9,641 9,641 $ 67,373 68,245 68,245 69,138 69,137 7,136,938 8,703,076 7,469,514 9,228,650 9,366,050 7,136,066 8,828,076 7,468,622 9,228,650 9,366,050 $ 68,245 (56,755) 69,138 69,138 69,137 Expenditures Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUNDS 215/216 FIRE TAX FUND Beginning Fund Balance: Total Fund Balance Revenues 253 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4216 $ 33,874 $ 34,890 TOTAL 33,832$ 32,888$ 65,186$$ 33,874 $34,890 4500 Interest $ 2,000 $ 2,000 TOTAL 2,498$ 2,000$ 1,374$$ 2,000 $2,000 4609 Operating Transfer In $ 1,886,255 $ 1,834,790 TOTAL 1,026,655$ 1,812,949$ 324,993$ $ 1,886,255 $1,834,790 4610 $ 1,100,000 $ 1,100,000 TOTAL 1,330,934$ 1,000,000$ 1,582,517$ $ 1,100,000 $1,100,000 4611 $ 3,230,000 $ 3,230,000 TOTAL 3,206,236$ 3,730,000$ 3,087,502$ $ 3,230,000 $3,230,000 4612 $ 904,874 $ 922,223 TOTAL 865,494$ 877,342$ 846,554$ $ 904,874 $922,223 4613 $ 16,647 $ 16,647 TOTAL 16,647$ 16,647$ 16,647$$ 16,647 $16,647 4616 $ 238,000 $ 163,500 TOTAL 223,381$ 246,250$ 234,459$ $ 238,000 $ 163,500 Interest earned on cash and investments. Fire Department Inspections New construction plan check and inspections by Fire Department. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 215 - FIRE TAX FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Operating subsidy from the General Fund necessary to maintain a $0 unassigned fund balance in the Fire Tax Fund. Transfer from Community Services District - Tax Increment from RDA Transfer of tax increment from the former Redevelopment Agency (RDA) pursuant to the pass-through agreement between RDA for the Fire Tax Fund. [see related Expenditure under Account # 8831 in Fund 217] Transfer from Community Facilities District Fund Transfer of special taxes from Community Facilities District No. 1 (Police and Fire). [see related Expenditure under Account # 8831 in Fund 211] Transfer from Rancho Mirage Community Service District Transfer of the Structural Fire Tax component of the 1% levy ($2,150,000 for FY 2019-20) and the benefit assessments consisting of the Fire Tax and Fire Excise Tax ($1,080,000 for FY 2019-20). [see related Expenditure under Account # 8831 in Fund 217] Transfer from Housing Authority Fund Transfer in-lieu taxes for fire services from the Housing Authority. [see related Expenditure under Account # 8833 in Fund 280] Transfer from ACBCI Tourism Fee Revenue Fund Per an agreement between the Agua Caliente Band of Cahuilla Indians (ACBCI), payments to be used to offset the impacts of the Casino on the City's public safety programs. The payments are based on 10% of the base overnight hotel rate paid by guests staying 30 days or less at the hotel. This transfer to the Fire Tax Fund is to offset expenditures for services of the Fire Department [Account # 215-7412]. There is also a transfer into the General Fund for sheriff services. [see related Expenditure under Account # 8503 in Fund 105] 254 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 215 - FIRE TAX FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT 4702 $ 950,000 $ 1,000,000 TOTAL 419,845$ 960,000$ 1,254,568$ $ 950,000 $1,000,000 5001 $ 25,000 $ 25,000 TOTAL -$25,000$ 25,570$$ 25,000 $25,000 5024 $ 842,000 $ 1,037,000 TOTAL -$25,000$ -$$ 842,000 $1,037,000 $ 9,228,650 $9,366,050 Non-Operating Transfer In Non-Operating subsidy from the General Fund necessary to maintain a $0 unassigned fund balance in the Fire Tax Fund. [see related item under Account #8801 in 101-41000] FUND TOTAL Medical Insurance Billing Program Reimbursement payments from medical insurance providers for ambulance services. Note: this program does not bill residents. Other Gov't Grants Grant from Agua Caliente Band of Cahuilla Indians. 255 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 TOTAL 57,517$ 60,000$ 98,599$ $ 70,000 $70,000 7412 Fire Services 7,412,600 7,931,500 720,000 770,000 TOTAL 6,904,771$ 8,436,425$ 7,035,634$ $ 8,132,600 $8,000,000 7600 Natural Gas $ 2,000 $ 2,000 TOTAL 364$ 2,000$ 1,653$ $ 2,000 $2,000 7602 Cable $ 1,000 $ 1,000 TOTAL 395$ 1,000$ 207$ $ 1,000 $1,000 7603 Electricity $ 30,000 $ 30,000 TOTAL 15,570$ 30,000$ 26,860$ $ 30,000 $30,000 7606 Water $ 6,000 $ 6,000 TOTAL 1,518$ 2,800$ 5,658$ $ 6,000 $6,000 7612 TOTAL 29,121$ 60,000$ 54,911$ $ 60,000 $60,000 7623 $ 600 $600 TOTAL 468$ 600$ 1,377$ $ 600 $600 7624 $ 2,000 $2,000 TOTAL 5,172$ 2,000$ 1,085$ $ 2,000 $2,000 7634 TOTAL 86$ 5,000$ 422$ $ 5,000 $5,000 7806 $ 3,000 $3,000 TOTAL -$ 3,000$ 120$ $ 3,000 $3,000 7818 $ 1,200 $ 1,200 TOTAL 1,092$ 1,000$ 1,173$ $ 1,200 $ 1,200 Professional/ Technical Service to enroll parcel charges and medical insurance billing program. $70,000 $70,000 EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 215 - FIRE TAX FUND REQUESTED REQUESTED 1) Contract for services with Riverside County and CalFire. $$2) Ladder truck for Cove Commission. Cost of natural gas at fire stations. FY 2019-20 FY 2020-21 AMOUNT AMOUNT 60,000 $60,000 Vehicle Fuel Fuel for Fire Safety Specialist vehicle. Vehicle Maintenance Preventive maintenance and smog inspection. Cost of cable television. Electricity usage at Station #50 and #69. Landscaping and staff use at two fire stations. Maintenance Building maintenance and landscaping maintenance at two fire stations.$ Meetings, Training & Travel Meetings, training, conferences and workshops. Equipment Maintenance Annual servicing of Gurney maintenance and various equipment maintenance for all ambulances in the City.$5,000 $5,000 Dues & Subscriptions Dues and subscriptions for Fire Safety Specialist and Fire Station 256 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 215 - FIRE TAX FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7826 $ 4,000 $4,000 TOTAL -$ 3,000$ 2,984$ $ 4,000 $4,000 7851 $ 18,250 $18,250 TOTAL 14,513$ 18,251$ 14,720$ $ 18,250 $18,250 7853 $-$75,000 TOTAL -$ -$ 56,919$ $-$75,000 TOTAL 2,932$ 6,000$ 565$ $ 6,000 $6,000 8002 Equipment Rental $ 6,000 $6,000 TOTAL 879$ -$ 4,111$ $ 6,000 $6,000 8004 $ 5,500 $5,500 TOTAL 377$ 5,500$ 4,106$ $ 5,500 $5,500 8012 TOTAL 453$ 3,000$ 8$ $ 3,000 $3,000 TOTAL 54$ 500$ -$ $ 500 $500 8700 Miscellaneous Expenditure $ 5,000 $ 5,000 TOTAL 1,333$ 2,000$ 6,066$ $ 5,000 $ 5,000 8000 Supplies General supplies including toner, developer, ink cartridges, business cards, fertilizer, insect spray, traps and bait. Various supplies for fire prevention staff including forms, public relations material and supplies for emergency responses teams to maintain certifications. Internet Access & Service Internet access and cable services for two fire stations. Insurance & Bonds Property insurance including: flood, fire and earthquake coverage for the City's two fire stations. $6,000 $6,000 Rental of specialized equipment required to repair and maintain two fire stations Repair & Maintenance Supplies Repair and replacement parts as needed (plumbing, irrigation, electrical, HVAC, etc.). GEMT Quality Assurance Fee Fee imposed on each emergency medical transport provided by each Ground Emergency Medical Transport (GEMT) used to increase reimbursement to GEMT providers. 8028 Computer Enhancement Annual maintenance of laptop computers in engines, medical unit, Battalion Chief and Fire Safety Specialists' vehicle.$500 $ Small Tools, Furniture & Equipment Routine maintenance of fire stations and equipment necessary to maintain stations, engines and medic units.$3,000 $3,000 500 Permits related to diesel generators or other equipment required by Southern California Air Quality Management District (SCAQMD), Riverside County, etc. 257 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 215 - FIRE TAX FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT 8905 $ 377,000 $377,000 TOTAL -$ -$ 139,959$ $ 377,000 $377,000 8910 $ 25,000 $25,000 TOTAL 5,929$ 25,000$ -$ $ 25,000 $25,000 9540 $ 465,000 $660,000 TOTAL -$ -$ -$ $ 465,000 $660,000 $ 9,228,650 $9,366,050 FUND TOTAL Automotive City's share of new Ladder Truck Other Equipment Other special equipment for fire operations/maintenance. Fire Station 50 Seismic & Building Upgrades Seismic Retrofit and replacement of existing roofing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¶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¶V/LEUDU\)XQGRU)LUH7D[)XQG)XQGEDODQFHDW \HDUHQGVKRXOGDOZD\VEH 259 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $- - - - - 7,044,969 7,110,000 7,270,815 6,732,000 6,732,000 7,044,969 7,271,000 7,270,815 6,732,000 6,732,000 Ending Fund Balance $ - (161,000) - - - Expenditures CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 217 COMMUNITY SERVICES DISTRICT FUND Beginning Fund Balance Revenues 260 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4000 Property Tax $ 902,000 $ 902,000 TOTAL 884,790$ 880,000$ 880,000$ $ 902,000 $902,000 4004 Structural Fire Tax $ 2,150,000 $2,150,000 TOTAL 2,127,612$ 2,483,000$ 2,483,000$ $ 2,150,000 $2,150,000 5016 Former RDA Pass-Through from Riverside County- Fire $ 1,100,000 $1,100,000 TOTAL 1,330,934$ 1,000,000$ 1,000,000$ $ 1,100,000 $1,100,000 5017 Former RDA Pass-Through from Riverside County- Library $ 1,500,000 $1,500,000 TOTAL 1,623,008$ 1,500,000$ 1,500,000$ $ 1,500,000 $1,500,000 4101 Parcel Charges $ 1,080,000 $ 1,080,000 TOTAL 1,078,624$ 1,247,000$ 1,247,000$ $ 1,080,000 $1,080,000 $ 6,732,000 $6,732,000 The direct property tax revenue of the Fire Tax Fund is first recorded in the CSD. Transfer of tax increment from the former Redevelopment Successor Agency pursuant to the pass-through agreement between the former RDA and CSD for Fire Services. Transfer of tax increment from the former Redevelopment Successor Agency pursuant to the pass-through agreement between the former RDA and CSD for the Library. Benefit assessments (Fire Tax and Fire Excise Tax) paid by property owners and collected via the property tax roll. FUND TOTAL REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 217 - COMMUNITY SERVICES DISTRICT FUND (CSD) REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT The direct property tax revenue of the Library Fund first recorded in the CSD. 261 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE TOTAL 1,623,008$ 1,500,000$ 1,500,000$ $ 1,500,000 $1,500,000 TOTAL 884,790$ 880,000$ 880,000$ $ 902,000 $902,000 TOTAL 4,537,171$ 4,230,000$ 4,230,000$ $ 4,330,000 $4,330,000 $ 6,732,000 $6,732,000FUND TOTAL 2,150,000[see related Revenue under Account # 4611 in Fund 215] 2) Transfer of benefit assessments. 1,080,000 1,080,000[see related Revenue under Account # 4611 in Fund 215] $2,150,000 3) Transfer of tax increment from the former Redevelopment Agency. 1,100,000 1,100,000[see related Revenue under Account # 4610 in Fund 215] [see related Revenue under Account # 4611 in Fund 242] 8831 Transfer to Fire Tax Fund 1) Transfer of Structural Fire Tax Revenue. $ 8830 Transfer to Library Fund Transfer of property tax revenue. $902,000 FY 2019-20 FY 2020-21 AMOUNT AMOUNT $1,500,000 $902,000 8829 Transfer to Library Fund - Tax Increment Transfer of tax increment from the former Redevelopment Agency. $1,500,000[see related Revenue under Account # 4610 in Fund 242] REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 217 - COMMUNITY SERVICES DISTRICT FUND (CSD) 262 SPECIAL REVENUE FUNDS PARKLAND FUND FUND 218 PROGRAM DESCRIPTION The City’s first park, Rancho Mirage Community Park (formerly known as Whitewater Park), is a gem in the desert. The four lighted tennis courts, two lighted basketball courts, two handball courts, pickle ball court, picnic areas, ball field, children’s playground area and amphitheater are major attractions. Rancho Mirage’s second park was dedicated to the memory of the late Michael S. Wolfson, former Mayor and Councilman. This park, which fronts on the Whitewater Wash at Frank Sinatra Drive, is a passive park facility. The park was specifically designed for the visually impaired; a Braille trail and scent gardens are highlights for the many visitors to the park. Rancho Mirage’s third park, the Cancer Survivors Park, was built by the Bloch Foundation on City property southeast of City Hall. The park was built to honor the survivors of cancer and provide hope for all cancer patients. Many beautiful sculptures, reflecting pools and tiled benches are featured at this specialty themed park. Rancho Mirage’s fourth park, the Blixseth Mountain Park, is the City’s first desert park, showcasing indigenous plant materials and featuring the natural environment. This park, with its winding paths, is utilized by desert enthusiasts and the nearby Rancho Mirage Elementary School. Rancho Mirage’s fifth park, the Rancho Mirage Dog Park, is the City’s first dog park, opened late 2016. The park consists of decorative perimeter fencing that encloses the park. The park has a small and big dog section with shade structures and seating. ACCOMPLISHMENTS FY 2018-2019 Rancho Mirage Community Park x Weekly safety inspection of all playground equipment. x Inspected routine maintenance with landscape contractor. Prepared Amphitheater for Music in the Park, Movies in the Park, Rancho Mirage Food and Wine festival and Art Affaire events. Added Chain hoist for removal of speakers. x Made safety improvements at the Amphitheater that allowed for additional seating area. Michael S. Wolfson Park x Performed inspections and routine maintenance with landscape contractor. x Completed a restoration of fountain to its original operational status. Cancer Survivors Park x Monitored contract for pond maintenance. x Inspected routine maintenance with landscape contractor. x Replaced two pump motors to keep pond circulating correctly 263 Blixseth Mountain Park x Maintained park to look natural. x Trimmed trees as needed. Rancho Dog Mirage Park x Weekly safety inspections. x Completed minor re-landscaping on the exterior and interior of the park. GOALS AND OBJECTIVES FY 2019-20 Rancho Mirage Community Park x Enhance audio-visual wiring in Amphitheater. x Continue routine inspections on playground equipment. x Continue with routine landscape maintenance. x Relocate the sound booth location and upgrade the lighting and truss capabilities. Michael S. Wolfson Park x Continue with maintenance of park equipment and furniture. x Continue with routine landscape maintenance. Cancer Survivors Park x Continue to monitor pond maintenance. x Continue with routine landscape maintenance. Blixseth Mountain Park x Continue to replace plant material as needed. x Continue to oversee landscape maintenance contractor to keep park looking as natural desertscape. Rancho Mirage Dog Park x Continue to work with landscape contractor to keep park in pristine condition. x Continue with weekly safety inspection. x Continue with routine landscape maintenance. FY 2020-21 Rancho Mirage Community Park x Continue weekly safety inspection of playground equipment. x Continue with routine landscape maintenance. x Continue with tree trimming as needed. x Replace any damaged trees. Michael S. Wolfson Park x Clean and polish bronze plaques and tablets. x Continue with maintenance of park equipment and furniture. x Continue with routine landscape maintenance. x Continue with tree trimming as needed. Cancer Survivors Park x Continue monitoring contract services for pond and landscape maintenance. x Continue with tree trimming as needed. 264 Blixseth Mountain Park x Continue with improvements in the park. x Continue with routine landscape maintenance. x Continue with tree trimming as needed. Rancho Mirage Dog Park x Continue with weekly safety inspection. x Continue with routine landscape maintenance. EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 218 PARKLAND FUND Actual Budget Estimate Budget Budget Personnel 126,897 126,000 124,930 126,429 141,142 Operations & Maintenance 376,227 522,650 370,323 435,250 438,225 Capital 101,720 15,000 -515,000 15,000 Total Expenditures 604,844 663,650 495,253 1,076,679 594,367 62.24% -44.80%% Change in Budget STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions Bldg/Landscaping Maintenance Supervisor (32) 1 1 1 1 Total Positions 1 1 1 1 265 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested Reserve for Cancer Survivor Park 50,000 50,000 50,000 50,000 50,000 Reserve for Future Public Facilities 94,988 94,988 94,988 94,988 94,988 Reserve for Quimby Fees (708,062) (621,010) (621,010) (559,672) (581,010) Unassigned Fund Balance 1,646,136 1,655,483 1,655,483 1,838,805 1,438,380 $ 1,083,063 1,179,461 1,179,461 1,424,121 1,002,358 701,242 701,739 728,520 654,915 602,976 604,844 663,650 483,859 1,076,679 594,367 Reserve for Cancer Survivor Park 50,000 50,000 50,000 50,000 50,000 Reserve for Future Public Facilities 94,988 94,988 94,988 94,988 94,988 Reserve for Quimby Fees (621,010) (601,010) (559,672) (581,010) (561,010) Unassigned Fund Balance 1,655,483 1,673,572 1,848,276 1,438,380 1,426,989 $ 1,179,461 1,217,550 1,424,121 1,002,358 1,010,967 CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 218 PARKLAND FUND Beginning Fund Balance: Total Fund Balance Expenditures Ending Fund Balance: Total Fund Balance Revenues 266 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4603 Reimbursement from Citywide Landscaping $ 57,619 $- TOTAL 48,858$ 50,182$ 50,182$ $ 57,619 $- 4103 Park Maintenance Replacement Tax $ 568,000 $573,680 TOTAL 544,341$ 580,017$ 592,076$ $ 568,000 $573,680 4104 Quimby Fees $ 10,000 $ 10,000 TOTAL 87,051$ 40,000$ 61,339$ $ 10,000 $10,000 4500 Interest $12,600 $ 12,600 TOTAL 12,652$ 25,000$ 17,983$ $ 12,600 $12,600 4613 $ 6,696 $6,696 TOTAL 6,540$ 6,540$ 6,540$ $ 6,696 $6,696 $ 654,915 $602,976 REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 218 - PARKLAND FUND Transfer from Housing Authority Fund Transfer to the Parkland Fund for in-lieu property assessments for Authority owned property. [see related Expenditure under Account # 8833 in Fund 280] FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Reimbursement for one-half of salary and benefits for Park Maintenance worker. [see related Expenditure under Account # 8505 in Fund 201] Special tax paid by property owners and collected via the property tax roll. Assumption: First fiscal year amount is based on a contribution rate of $31.00 per unit. Fees collected with final subdivision map approval in lieu of park land dedication. Assumption: Based on level of subdivision activity. Interest earned on cash and investments. 267 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7100 Salaries - Full $ 90,120 $90,165 -13,780 TOTAL 88,805$ 90,570$ 92,158$ $ 90,120 $103,945 7120 Overtime $ 5,000 $ 5,000 TOTAL 7,943$ 4,500$ 6,010$ $ 5,000 $5,000 7150 Leave Bank Buybacks & Payoffs $ 2,500 $2,500 TOTAL 6,830$ 2,500$ 3,466$ $ 2,500 $2,500 7200 Benefits $ 24,309 $ 25,197 TOTAL 22,504$ 21,821$ 25,390$ $ 24,309 $25,197 7212 $ 3,000 $3,000 TOTAL -$ 3,000$ -$ $ 3,000 $3,000 7250 $ 1,500 $1,500 TOTAL 1,387$ 2,000$ 1,177$ $ 1,500 $1,500 7400 $ 20,000 $20,000 TOTAL 28,472$ 80,000$ 2,776$ $ 20,000 $20,000 7603 Electricity $ 15,750 $ 16,500 TOTAL 10,409$ 13,900$ 12,191$ $ 15,750 $16,500 7606 Water $ 43,000 $ 45,000 TOTAL 15,589$ 50,000$ 34,028$ $ 43,000 $ 45,000 Power usage at Rancho Mirage Community Park, Dog Park, Wolfson Park, Cancer Survivors' Park, and Blixseth Mountain Park. Irrigation and domestic water usage for Rancho Mirage Community Park, Dog Park and Wolfson Park. Irrigation only for Cancer Survivors' Park and Blixseth Mountain Park. Workers' Compensation Premium for the Parkland Fund share of workers compensation. Professional/ Technical Willdan professional services and Security services during park events. Health Insurance Reimbursement Reimbursement of medical expenses of up to $3,000 a year for single Parkland employees and $6,000 a year for Parkland employees with one or more dependents. FY 2019-20 FY 2020-21 AMOUNT AMOUNT Building/Landscaping Maintenance Supervisor On Call Pay Overtime expenses for Public Works to assist on special projects and completion of work started during the day. Purchase of accrued Vacation and Compensatory Time balances. Maximum benefit of 80 hours per Fiscal Year for Vacation and Comp Time buyback. Includes payoff of leave balances for retiring or resigning Parkland Fund employees. Benefits paid by City including group insurance, retirement and other benefits. REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 218 - PARKLAND FUND 268 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE FY 2019-20 FY 2020-21 AMOUNT AMOUNT REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 218 - PARKLAND FUND 7612 Maintenance $89,000 $89,000 12,500 12,500 29,000 29,000 12,500 12,500 13,000 13,000 19,000 19,000 43,000 43,000 5,000 5,000 25,000 25,000 28,500 28,500 TOTAL 125,493$ 291,700$ 229,679$ $ 295,000 $295,000 7623 Vehicle Fuel $ 4,500 $ 4,725 TOTAL 3,549$ 4,500$ 3,465$ $ 4,500 $4,725 7624 Vehicle Maintenance $ 2,500 $2,500 TOTAL 1,136$ 2,000$ 1,793$ $ 2,500 $2,500 7824 $ 18,000 $18,000 TOTAL 16,356$ 38,000$ 16,746$ $ 18,000 $18,000 8000 Supplies $ 12,500 $ 12,500 TOTAL 1,178$ 12,500$ 7,565$ $ 12,500 $12,500 8002 Supply & Equipment Rental $ 3,000 $ 3,000 TOTAL -$ 700$ 1,549$ $ 3,000 $ 3,000 5) Facility Maintenance - repair and replacement of water fountains, irrigation lines, electrical lines, outlets, equipment, etc. Fuel for Division's vehicles. Operating and maintenance costs of park utility vehicles. Communication Maintenance / Service Internet service and maintenance for the Rancho Mirage Community Park. Janitorial supplies for the restrooms (toilet tissue, paper towels, disinfectants, cleaning supplies), grass seed and fertilizer. Rental supplies (i.e. mats & shop towels) and rental equipment (i.e. trucks, scissor lift, chain saws, and other equipment necessary to rent for emergencies and routine maintenance). 18,500 18,500 courts, plaque and scultpure maintenance, alarm monitoring, etc. f) Rancho Mirage Dog Park 2) Lighting - Rancho Mirage Community Park. 3) Tree trimming - all parks. 4) Resurfacing and maintenance of tennis/basketball/racquetball 1) Landscape and extraordinary maintenance at: a) Rancho Mirage Community Park (RMCP). 1) Landscape Maintenance 2) Special Event Custodial Services b) Wolfson Park. c) Magnesia Falls Parkways. d) Blixseth Mountain Park. e) Cancer Survivors' Park . 269 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE FY 2019-20 FY 2020-21 AMOUNT AMOUNT REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 218 - PARKLAND FUND 8004 Repair & Maintenance Supplies $ 20,000 $20,000 TOTAL 5,396$ 20,000$ 18,371$ $ 20,000 $20,000 8020 Uniforms $ 1,000 $ 1,000 TOTAL -$ 950$ 228$ $ 1,000 $1,000 8900 $ 15,000 $15,000 TOTAL -$ 15,000$ -$ $ 15,000 $15,000 9471 $ 500,000 $- TOTAL -$ -$ 27,267$ $ 500,000 $- $ 1,076,679 $594,367 Rancho Mirage Community Park Expenditures for new Rancho Mirage Community Park construction project. FUND TOTAL Furniture & Equipment Furniture & Equipment in excess of $500. Uniform rental and purchase of safety clothing for Park Maintenance Workers. Irrigation supplies, electrical supplies, basketball nets, tennis nets, goal nets, cables, tie downs and tighteners, plant and landscape material, lamps and globes for park lights, paint and graffiti removal materials, and pond supplies. 270 63(&,$/5(9(18()81'6 *$67$;)81' )81' PROGRAM DESCRIPTION 7KH*DV7D[)XQGLVWKHORFDODJHQF\¶VVKDUHRIWKHVWDWHWD[RQYHKLFOHIXHOV7KHDQGVHFWLRQV RIWKHWD[DUHSDVVWKURXJKIXQGVIURPWKH6WDWHIRUVWUHHWPDLQWHQDQFHDQGFRQVWUXFWLRQ 6HFWLRQLVWKH3URSRVLWLRQWD[DQGUHTXLUHVWKDWWKH&LW\PDLQWDLQDFHUWDLQOHYHORIVSHQGLQJRQVWUHHWV %HJLQQLQJZLWKWKHILVFDO\HDU6HFWLRQZDVDGGHGWRDOORFDWHIXQGVIURPDQHZPRWRUYHKLFOHIXHO H[FLVHWD[WKDWUHSODFHSUHYLRXVFLW\DQGFRXQW\DOORFDWLRQVIURPWKH3URSRVLWLRQVDOHVWD[RQJDVROLQH7KLVLV WKHFKDQJHNQRZQDVWKH³IXHOWD[VZDSRI´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ctual Budget Estimate Requested Requested $ 2,357,528 1,954,921 1,954,921 1,453,077 271,277 509,507 730,500 742,260 816,200 772,400 912,114 1,843,000 1,244,104 1,998,000 2,398,000 $ 1,954,921 842,421 1,453,077 271,277 (1,354,323) Expenditures Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 224 GAS TAX FUND Beginning Fund Balance Revenues 272 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 5006 $ 180,000 $156,200 TOTAL 69,853$ 79,000$ 62,599$ $ 180,000 $156,200 5007 State Gas Tax 2105 $ 104,000 $98,000 TOTAL 97,180$ 105,000$ 102,808$ $ 104,000 $98,000 5008 State Gas Tax 2106 $ 69,000 $65,350 TOTAL 65,313$ 68,000$ 69,291$ $ 69,000 $65,350 5009 State Gas Tax 2107 $ 136,000 $117,900 TOTAL 127,058$ 155,500$ 129,293$ $ 136,000 $117,900 5010 State Gas Tax 2107.5 $ 4,000 $4,000 TOTAL 3,067$ 4,000$ 4,000$ $ 4,000 $4,000 5019 Road Maintenance & Rehabilitation Account $ 310,000 $317,750 TOTAL 107,662$ 310,000$ 337,380$ $ 310,000 $317,750 4500 Interest $ 13,200 $ 13,200 TOTAL 39,374$ 9,000$ 15,758$ $ 13,200 $13,200 $ 816,200 $772,400 REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 224 - GAS TAX FUND FY 2019-20 FY 2020-21 AMOUNT AMOUNT State Gas Tax 2103 Proposition 42 replacement revenues. FUND TOTAL Local agency's share of the State tax on vehicle fuels used for street construction or maintenance projects. Local agency's share of the State tax on vehicle fuels used for street construction or maintenance projects. Local agency's share of the State tax on vehicle fuels used for street construction or maintenance projects. Local agency's share of the State tax on vehicle fuels used for street construction or maintenance projects. Per SB1, local agency's share of fuel excise taxes and vehicle registration taxes to be used for road maintenance and rehabilitation. Interest earned on cash and investments. 273 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 $ 43,000 $3,000 TOTAL 2,277$ 3,000$ 2,500$ $ 43,000 $3,000 7609 Street Striping $ 95,000 $ 95,000 TOTAL -$ 85,000$ -$$ 95,000 $95,000 8910 $ 25,000 $25,000 TOTAL 105,817$ 5,000$ -$$ 25,000 $25,000 9530 $-$ 925,000 TOTAL -$-$ -$$-$925,000 9538 $ 485,000 $ - TOTAL -$-$ -$$ 485,000 $- 9539 $ 1,350,000 $ 1,350,000 TOTAL -$ 750,000$ -$$ 1,350,000 $1,350,000 $ 1,998,000 $2,398,000 Costs associated with striping City streets. FY 2019-20 FY 2020-21 AMOUNT AMOUNT REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 224 - GAS TAX FUND Professional/ Technical Other Equipment Equipment for traffic signal operations. Services for preparation of Annual Street Report by State Controllers Office. FUND TOTAL Residential Paving Pavement rehabilitation for various residential streets throughout the Tamarisk Neighborhood Monterey SB1 Pavement Rehab SB1 Project - Monterey Avenue Pavement Rehabilitation Dinah Shore Pavement Rehab Plumley to DaVall including upgrading access ramps to current ADA standards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ctual Budget Estimate Requested Requested $ 3,367,269 2,197,872 2,197,872 2,981,414 1,653,017 840,479 928,875 1,103,140 1,299,388 1,077,476 2,009,876 1,882,400 319,599 2,627,785 1,413,968 $ 2,197,872 1,244,347 2,981,414 1,653,017 1,316,525 Expenditures Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 236 MEASURE A FUND Beginning Fund Balance Revenues 276 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4005 $ 965,000 $789,000 TOTAL 810,467$ 923,875$ 1,063,313$ $ 965,000 $789,000 4500 Interest $ 29,000 $ 29,000 TOTAL 30,013$ 5,000$ 39,828$ $ 29,000 $29,000 5023 Reimbursement from Local Governments $ 305,388 $259,476 TOTAL -$ -$ -$ $ 305,388 $259,476 $ 1,299,388 $1,077,476 Sales & Use Tax Half-cent sales tax used for street maintenance or construction. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 236 - MEASURE A FUND REQUESTED REQUESTED Reimbursement for expenditures that are reimburseable by other local government agencies, mainly for capital project costs and based on agreements. FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Interest earned on cash and investments. 277 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE $ 407,185 $345,968 TOTAL 34,410$ 97,000$ 2,294$ $ 407,185 $345,968 9524 $ 659,600 $ - TOTAL -$635,400$ 169,510$ $ 659,600 $- 9525 $ 104,000 $ 206,000 TOTAL -$-$-$ $ 104,000 $206,000 9528 $ 1,457,000 $ 862,000 TOTAL 1,617,805$ 750,000$ 147,669$ $ 1,457,000 $862,000 $ 2,627,785 $1,413,968 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 236 - MEASURE A FUND FY 2019-20 FY 2020-21 AMOUNT AMOUNT 9301 Frank Sinatra Bridge over Whitewater Plan Specifications and Cost Estimates for the proposed four lane Frank Sinatra bridge over the Whitewater flood channel. Traffic Interconnect Citywide traffic signal interconnect controller upgrade. REAS on various public streets Rubberized Emulsion Aggregate Slurry coating for damaged streets in various locations. FUND TOTAL Rubberized Crack Sealing Seal Existing Cracks in Roadway Surface at various locations Citywide in preparation for REAS Slurry Seal coating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¶VSDVW$%UHYHQXHVKDYHEHHQ XWLOL]HG WR VXSSRUW WKH UHJLRQDO 30 SURJUDP 7KH &LW\ DQG &RDFKHOOD 9DOOH\ $VVRFLDWLRQ RI *RYHUQPHQWV &9$*HQWHUHGLQWRDQDJUHHPHQWVXFKWKDWRQHWKLUGRIWKH&LW\¶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ctual Budget Estimate Requested Requested $ 3,729 5,105 5,105 17,427 23,277 23,202 20,100 30,551 23,100 23,100 21,826 18,230 18,228 17,250 17,250 $ 5,105 6,975 17,427 23,277 29,127 Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 239 AIR POLLUTION REDUCTION FUND Beginning Fund Balance Revenues Expenditures 280 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 5011 $$ TOTAL 23,079$ 20,000$ 30,328$ $ 23,000 $23,000 4500 Interest $ 100 $ 100 TOTAL 123$ 100$ 223$ $ 100 $100 $ 23,100 $23,100 REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 239 - AIR POLLUTION REDUCTION FUND Mobile Source Air Pollution Reduction (MSAPR) Fee collected by the Department of Motor Vehicles in compliance with AB 2766. 23,000 23,000 (75% of revenues are passed directly to CVAG) Interest earned on cash and investments. FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT 281 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7484 CVAG Administrative Fee $ 17,250 $17,250 TOTAL 21,826$ 18,230$ 18,228$ $ 17,250 $17,250 $ 17,250 $17,250 75% of all AB 2766 proceeds disbursed by the South Coast Air Quality Management District are passed through to CVAG to be utilized in the administration of the PM10 street sweeping program. REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 239 - AIR POLLUTION REDUCTION FUND FUND TOTAL 282 63(&,$/5(9(18()81'6 5(17&21752/)81' )81' PROGRAM DESCRIPTION 7KH5DQFKR0LUDJH0RELOHKRPH)DLU3UDFWLFHV&RPPLVVLRQ&RPPLVVLRQLVPDGHXSRIVHYHQPHPEHUV2QH RI WKH &RPPLVVLRQ¶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¶V5HQW&RQWURO2UGLQDQFH±&KDSWHURIWKH5DQFKR0LUDJH 0XQLFLSDO&RGH&KDSWHURIWKH5DQFKR0LUDJH0XQLFLSDO&RGHHVWDEOLVKHVWKHSROLFLHVSHWLWLRQKHDULQJ SURFHGXUHV&RPPLVVLRQDSSRLQWPHQWVWHUPVDQGUHVSRQVLELOLWLHVRIWKH&RPPLVVLRQ 7KH&RPPLVVLRQLVDOVRUHVSRQVLEOHIRUKHDULQJVRQRWKHULVVXHVUHODWHGWRPRELOHKRPHSDUNVPDQXIDFWXUHG FRPPXQLWLHVORFDWHGLQWKH&LW\DQGPD\LQVRPHFDVHVDVVLVWLQWKHPHGLDWLRQRIODQGORUGWHQDQWFRPSODLQWV DULVLQJZLWKLQPRELOHKRPHSDUNVDVSUHVHQWHGE\DFRPSODLQDQW 7KH&RPPLVVLRQJHQHUDWHVDOLPLWHGDPRXQWRIDQQXDOUHYHQXH7KH&RPPLVVLRQ¶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x&RQWLQXHGPRQLWRULQJLGHQWLI\LQJDQGVHFXULQJFRUUHFWLRQDODFWLRQUHODWHGWR7LWOHYLRODWLRQV 283 GOALS AND OBJECTIVES FY 2019-20 x&RQWLQXHPRQLWRULQJLGHQWLI\LQJDQGVHFXULQJFRUUHFWLRQDFWLRQUHODWHGWR7LWOHYLRODWLRQV FY 2020-21 x&RQWLQXHPRQLWRULQJLGHQWLI\LQJDQGVHFXULQJFRUUHFWLRQDFWLRQUHODWHGWR7LWOHYLRODWLRQV 284 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $25,970 26,362 26,362 26,763 26,763 392 1,935 401 - - - 1,300 - - - $26,362 26,997 26,763 26,763 26,763 Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 245 RENT CONTROL FUND Beginning Fund Balance Revenues Expenditures 285 286 63(&,$/5(9(18()81'6 67250:$7(548$/,7<)81' )81' PROGRAM DESCRIPTION 7KH&OHDQ:DWHU$FWRIZDVHQDFWHGE\&RQJUHVVWRFRQWURODQGUHGXFHVRXUFHVRIZDWHUSROOXWLRQ$WWKDW WLPHWKHIRFXVFHQWHUHGRQpoint sources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ctual Budget Estimate Requested Requested $ 147,467 142,318 142,318 23,035 (12,881) 124,996 106,158 2,158 126,858 126,858 130,145 121,522 121,441 162,774 168,558 $ 142,318 126,954 23,035 (12,881) (54,581) Expenditures Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 248 STORM WATER QUALITY FUND Beginning Fund Balance Revenues 288 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4101 Parcel Charges - Current Year $ 125,000 $125,000 TOTAL 122,179$ 105,000$ -$ $ 125,000 $125,000 4500 Interest $ 800 $ 800 TOTAL 1,759$ 100$ 1,100$ $ 800 $800 4613 Transfer from Housing Authority Fund $ 1,058 $1,058 TOTAL 1,058$ 1,058$ 1,058$ $ 1,058 $1,058 $ 126,858 $126,858 REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 248 - STORM WATER QUALITY FUND Transfer to Storm Quality Fund for in-lieu property assessments for Authority owned property. [see related Expenditure under Account # 8833 in Fund 280] FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Assessments paid by property owners based on the amount of run- off generated by that parcel. (CSA 152) Interest earned on cash and investments. 289 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 TOTAL 35,067$ 15,000$ 385$ $ 20,000 $21,000 7612 Maintenance $ 44,000 $ 46,000 TOTAL 14,354$ 16,000$ 39,690$ $ 44,000 $46,000 7615 TOTAL 49,813$ 70,000$ 48,817$ $ 60,000 $63,000 7854 $ 12,600 $12,600 TOTAL 20,357$ 9,000$ 21,527$ $ 12,600 $12,600 8500 Reimbursement to General Fund $ 11,174 $10,958 TOTAL 10,554$ 11,022$ 11,022$ $ 11,174 $10,958 9541 Catch Basin Screening $ 15,000 $15,000 TOTAL -$ -$ -$ $ 15,000 $15,000 $ 162,774 $168,558 REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 248 - STORM WATER QUALITY FUND FY 2019-20 FY 2020-21 AMOUNT AMOUNT Professional / Technical City's share of County Service Area 152 (CSA152)/National $20,000 $21,000 Pollutant Discharge Elimination System (NPDES) professional services. Includes educational materials, monitoring & professional services as required. Street Sweeping Street sweeping of streets not swept by Coachella Valley Association of Governments Regional Program.$60,000 $ Repair/replacement of faulty drainage components in catch basins and catch basin and storm drain cleaning. 63,000 Storm water catch basin screening to meet new NPDES Permit requirements FUND TOTAL Annual Administrative Fee City's administration of NPDES program including annual fees for waste discharge permits required by the State Water Resources Control Board for City Hall and the Public Works City Yard. Reimbursement to the General Fund for budgeted salaries and benefits and allocation percentages. [see related Revenue under Account # 5325 in Fund 101] 290 63(&,$/5(9(18()81'6 $%5(&<&/,1*352*5$0)81' )81' PROGRAM DESCRIPTION 7KH$%5HF\FOLQJ3URJUDP)XQGLVFROOHFWHGRQEHKDOIRIWKH&LW\E\WKH&LW\¶V6ROLG:DVWH+DXOHU7KH $%5HF\FOLQJ3URJUDP)HHLVFKDUJHGRQDSHUWRQEDVLVZKLFKUHTXLUHVWKHHQWLWLHVGLVSRVLQJRIVROLGZDVWH WRSD\DQDPRXQWSURSRUWLRQDOWRWKHYROXPHRIVROLGZDVWHEHLQJGLVSRVHGDWWKHODQGILOO )XQGSURYLGHVIXQGLQJIRUWKH&LW\¶VPRVWSURGXFWLYHUHF\FOLQJSURJUDPV&RQVWUXFWLRQ'HPROLWLRQ'HEULV DQG&RPPHUFLDO%XVLQHVVDQG)RRG:DVWH5HF\FOLQJ3URJUDPV7KHVHSURJUDPVZHUHLPSOHPHQWHGLQDV DUHVXOWRIWKH&LW\QRWUHDFKLQJDVROLGZDVWHGLYHUVLRQUDWH6LQFHWKHVHSURJUDPVZHUHLPSOHPHQWHGWKH &LW\¶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òIXOOWLPHHPSOR\HHV ACCOMPLISHMENTS FY 2018-2019 x$FKLHYHGFRPSOLDQFHZLWKDOO6WDWHPDQGDWHGVROLGZDVWHPDQGDWHVWKURXJKVXFFHVVIXOLPSOHPHQWDWLRQ PDQDJHPHQWDQGUHSRUWLQJRIVROLGZDVWHGLYHUVLRQSURJUDPV x&RQGXFWHGWKUHHGRFXPHQWVKUHGGLQJHZDVWHFROOHFWLRQHYHQWVIRU5DQFKR0LUDJHUHVLGHQWV x3DUWLFLSDWHGLQFRPPXQLW\UHF\FOLQJHYHQWVVXFKDVWKH$1$,QVSLUDWLRQDO*ROI7RXUQDPHQWDVZHOODVWKH FKLOGUHQ¶VUHF\FOLQJHYHQWDWWKH&LW\¶V$UW$IIDLUH5DG+DWWHUZKLFKKHOSHGSURPRWHUHF\FOLQJIRUORFDO FKLOGUHQ 291 GOALS AND OBJECTIVES FY 2019-2020 x&RQWLQXHZRUNLQJZLWKEXVLQHVVHVDQGDSDUWPHQWFRPPXQLWLHVWRHGXFDWHFRQGXFWRXWUHDFKDQGPRQLWRU WKHHVWDEOLVKPHQWRIUHF\FOLQJSURJUDPVWKDW$%UHTXLUHVIRUDOOEXVLQHVVHVWKDWJHQHUDWHDWOHDVWFXELF \DUGVRIZDVWHSHUZHHNDVZHOODVDSDUWPHQWFRPSOH[HVZLWKILYHRUPRUHXQLWV x0RQLWRUUXOHPDNLQJDQGLPSOHPHQWDWLRQRI6%6%HVWDEOLVKHVWDUJHWVWRDFKLHYHDSHUFHQW UHGXFWLRQLQWKHOHYHORIWKHVWDWHZLGHGLVSRVDORIRUJDQLFZDVWHIRRG\DUGWULPPLQJVDQGZRRGIURPWKH OHYHOE\DQGDSHUFHQWUHGXFWLRQE\ x0RQLWRUH[LVWLQJSURJUDPVDQGH[SORUHQHZRQHVWKDWHQFRXUDJHUHF\FOLQJWKURXJKRXWWKH&LW\ FY 2020-2021 x:RUNZLWK%XUUWHFDQGEXVLQHVVHVRQ6%SURJUDPLPSOHPHQWDWLRQ x0RQLWRUH[LVWLQJSURJUDPVDQGH[SORUHQHZRQHVWKDWHQFRXUDJHUHF\FOLQJWKURXJKRXWWKH&LW\ 292 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 2,936,908 2,908,608 2,908,608 2,905,097 2,856,481 230,099 220,272 233,027 219,000 219,000 258,399 273,257 236,537 267,616 270,513 $2,908,608 2,855,623 2,905,097 2,856,481 2,804,968 Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 251 AB939 RECYCLING PROGRAM FUND Beginning Fund Balance Revenues Expenditures 293 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 5002 $ 5,000 $5,000 TOTAL -$ 5,000$ -$ $ 5,000 $5,000 4219 AB939 Tipping Fee $ 180,000 $180,000 TOTAL 180,796$ 187,272$ 185,497$ $ 180,000 $180,000 4400 Other Revenue $ 4,000 $ 4,000 TOTAL 4,812$ -$ 4,643$$ 4,000 $4,000 4500 Interest $ 30,000 $ 30,000 TOTAL 44,492$ 28,000$ 42,886$ $ 30,000 $30,000 $ 219,000 $219,000 CalRecycle Grant CalRecycle Grant for funding of AB939 Recycling Program. Charges collected from residents and businesses by the City's solid waste collection contractor and remitted to the City. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 251 - AB939 RECYCLING PROGRAM FUND Interest earned on cash and investments. FUND TOTAL FY 2019-20 REQUESTED REQUESTED Miscellaneous revenue. FY 2020-21 AMOUNT AMOUNT 294 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 Professional/ Technical $ 75,000 $75,000 TOTAL 64,318$ 75,000$ 49,920$ $ 75,000 $75,000 7504 CVAG Coordination $ 3,500 $3,500 TOTAL -$ 3,500$ -$ $ 3,500 $3,500 7508 Household Hazardous Waste $ 25,000 $25,000 TOTAL 19,007$ 25,500$ 14,991$ $ 25,000 $25,000 7510 Special Projects $ 20,000 $ 20,000 TOTAL 36,934$ 20,000$ 29,565$ $ 20,000 $20,000 7563 Solid Waste & Recycling $ 65,000 $ 65,000 2,000 2,000 TOTAL 67,288$ 76,000$ 68,804$ $ 76,000 $ 76,000 City's share of regionally coordinated program. Annual work program set by AB 939 Technical Working Group, Technical Advisory Committee and Executive Committee. May include technical/professional or implementation. EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 251 - AB939 RECYCLING PROGRAM FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Professional/technical consulting service relating to construction site recycling, commercial business recycling [including food waste]. Residential household hazardous waste (HHW), prescription medicine, battery and sharps (needles) collection; support for Riverside County collection events in Rancho Mirage. Includes undertaking special projects designed to potentially divert significant tonnage, such as organic waste and construction and demolition waste from landfill. May include incentives for businesses, subsidy to operate program or complete project, financial assistance to purchase equipment or undertake capital improvement. 1) Compliance with Integrated Waste Management Act, City's "Source Reduction and Recycling Element: "Household Hazardous Waste Element" and "Non-disposal Facility Element" (State mandate). Elements call for 2.5 full-time equivalent [FTE] staff positions to comply with State certification of elements. Penalty for noncompliance is $10,000/day fine; goal is to reduce waste stream annually. Goal is expected to increase by legislative action in the future. This account includes consultant costs. 2) Supplies including express mail, recylcling decals, etc. 3) City Hall and other City facilities recycling program - Includes for residents. 5,000 equipment, such as containers, public storage, etc., at all City locations. 4) Informational recycling & solid waste brochures 4,000 4,000 5,000 295 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 251 - AB939 RECYCLING PROGRAM FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT 8500 Reimbursement to General Fund $ 68,116 $71,013 TOTAL 70,853$ 73,257$ 73,257$ $ 68,116 $71,013 $ 267,616 $270,513 Reimbursement to the General Fund for budgeted salaries and benefits and allocation percentages. [see related Revenue under Account # 4604 in Fund 101] FUND TOTAL 296 63(&,$/5(9(18()81'6 75$)),&6$)(7<)81' )81' PROGRAM DESCRIPTION 3XUVXDQW WR WKH &DOLIRUQLD 9HKLFOH &RGH WKH 7UDIILF 6DIHW\ )XQG DFFRXQWV IRU WUDIILF ILQHV DQG IRUIHLWXUHV UHFHLYHGE\WKH&LW\DVDUHVXOWRIHQIRUFHPHQWDFWLRQZLWKLQ5DQFKR0LUDJHE\WKH6KHULII¶V'HSDUWPHQW7KH RWKHUVRXUFHRIUHYHQXHLVLQWHUHVWHDUQLQJV 6HFWLRQ D RI WKH 9HKLFOH &RGH SURYLGHV WKDW UHYHQXHV RIWKH 7UDIILF 6DIHW\ )XQG DUH WR EH XVHG H[FOXVLYHO\ IRU WUDIILF VDIHW\ SXUSRVHV VXFK DV WUDIILF VLJQDOV DQG DVVRFLDWHG PDLQWHQDQFH HTXLSPHQW DQG VXSSOLHVIRUWUDIILFODZHQIRUFHPHQWDQGWUDIILFDFFLGHQWSUHYHQWLRQDQGIRUWKHFRQVWUXFWLRQDQGPDLQWHQDQFHRI SXEOLFVWUHHWV 297 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 3,603 675 675 - - 35,845 30,250 30,307 30,250 30,250 38,773 30,985 30,983 30,250 30,250 $ 675 (60)- - - Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 254 TRAFFIC SAFETY FUND Beginning Fund Balance Revenues Expenditures 298 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4225 Fines $ 30,000 $ 30,000 TOTAL 35,513$ 30,000$ 30,999$ $ 30,000 $30,000 4500 Interest $ 250 $ 250 TOTAL 332$250$ 102$ $ 250 $250 $ 30,250 $30,250FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT City's share of vehicle code fines and forfeitures. Interest earned on cash and investments. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 254 - TRAFFIC SAFETY FUND REQUESTED REQUESTED 299 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 8500 Reimbursement to General Fund $ 30,250 $30,250 TOTAL 38,773$ 30,250$ 69,023$ $ 30,250 $30,250 $ 30,250 $30,250FUND TOTAL EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 254 - TRAFFIC SAFETY FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Reimburse General Fund using 100% of Traffic Safety Fund revenues for traffic signal maintenance (account #32000-7618) and salary and benefits of Public Works Traffic Signal Maintenance & Operations Technician (account #32000-7100). [see related Revenue under Account # 4604 in Fund 101] 300 SPECIAL REVENUE FUNDS DEVELOPMENT IMPACT FEES FUND 350 - 359 PROGRAM DESCRIPTION Development Impact Fees (DIF) were adopted pursuant to the Mitigation Fee Act (Government Code section 66000 et seq.) and first became effective on September 14, 2004 (Chapter 3.29 in the Municipal Code). Adjusted annually, the DIF is based upon a thorough Impact Fee Study Report where in each component is analyzed for service area, methodology, level of service and demand variable, facility needs, impact fee calculation and finally project revenue. The most recent update to the DIF was adopted by Council action on May 2, 2019. The development impact fees adopted include the following: xFund 350 –Transportation Facilities xFund 355 - Infrastructure Undergrounding xFund 356 - Park and Recreation Facilities xFund 357 - Fire Facilities x Fund 358 –General Government Facilities xFund 359 –Library Facilities The development impact fees are reviewed annually and adjusted as needed. The total revenue budgeted for all funds is $361,400 for FY 2019-20 and $361,400 for FY 2020-21. The total expenditures budgeted for all funds is $1,174,208 for FY 2019-20 and $819,982 for FY 2020-21. 301 FUNDS 350 to 359 DEVELOPMENT IMPACT FEE FUNDS FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 2,581,828 2,813,450 2,813,450 3,302,340 3,302,340 341,487 624,274 568,773 361,400 361,400 109,865 81,090 79,883 1,174,208 1,519,982 $ 2,813,450 3,356,634 3,302,340 2,489,532 2,143,758 Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues Expenditures 302 FUND 350 - DEVELOPMENT IMPACT FEE - TRANSPORTATION FACILITIES FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 745,503 749,809 749,809 810,374 280,666 67,132 157,146 60,565 69,500 69,500 62,827 - - 599,208 514,982 $ 749,809 906,955 810,374 280,666 (164,816) Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues Expenditures 303 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4301 Developer Fees $ 62,500 $ 62,500 TOTAL 56,529$ 150,596$ 48,582$ $ 62,500 $62,500 4500 Interest $ 7,000 $ 7,000 TOTAL 10,602$ 6,550$ 11,983$ $ 7,000 $7,000 $ 69,500 $69,500 REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 350 - DEVELOPMENT IMPACT FEE - TRANSPORTATION FACILITIES REQUESTED REQUESTED FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Development impact fees on new commercial and residential development. Interest earned on cash and investments. 304 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 9542 RMCP Accessibility Improvements $ 319,982 $319,982 TOTAL -$ -$ -$ $ 319,982 $319,982 9543 $ 195,000 $195,000 TOTAL -$ -$ -$ $ 195,000 $195,000 9544 $ 84,226 $- TOTAL -$ -$ -$ $ 84,226 $- $ 599,208 $514,982 Ramon Road Bus Turnout City's budgeted share of a SunLine bus turnout on Ramon Road, east of Rattler. Butler Abrams Pavement Rehabilitation Pavement rehabilitation for the Butler-Abrams Trail. EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 350 - DEVELOPMENT IMPACT FEE - TRANSPORTATION FACILITIES REQUESTED REQUESTED FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Accessibility improvements for cyclist and pedestrians in and around the Rancho Mirage Community Park. 305 306 FUND 355 - DEVELOPMENT IMPACT FEE - INFRASTRUCTURE UNDERGROUNDING FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 822,093 851,239 851,239 881,188 435,888 29,146 80,077 29,949 29,700 29,700 - - - 475,000 500,000 $ 851,239 931,316 881,188 435,888 (34,412) Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues Expenditures 307 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4306 Developer Fees $ 20,700 $ 20,700 TOTAL 16,523$ 71,577$ 16,790$ $ 20,700 $20,700 4500 Interest $ 9,000 $ 9,000 TOTAL 12,622$ 8,500$ 13,159$ $ 9,000 $9,000 $ 29,700 $29,700 REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 355 - DEVELOPMENT IMPACT FEE - INFRASTRUCTURE UNDERGROUNDING REQUESTED REQUESTED FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Development impact fees on new commercial and residential development. Interest earned on cash and investments. 308 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 9545 Traffic Signal Fiber Communitcation Upgrade $ 95,000 $500,000 TOTAL 62,827$ -$ -$ $ 95,000 $500,000 9547 Vista Del Sol Undergrounding $ 380,000 $- TOTAL 62,827$ -$ -$ $ 380,000 $- $ 475,000 $500,000 REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 355 - DEVELOPMENT IMPACT FEE - INFRASTRUCTURE UNDERGROUNDING REQUESTED REQUESTED FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Undergrounding 1,000 feet of existing overhead electrical distribution lines on Vista Del Sol, beginning 300 north of Country Club. Conduit and fiber lines to expand our traffic signal synchronization network. 309 310 FUND 356 - DEVELOPMENT IMPACT FEE - PARK AND RECREATION FACILITIES FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $- 35,025 35,025 76,609 25,309 38,432 71,879 41,585 48,700 48,700 3,407 - - 100,000 - $ 35,025 106,904 76,609 25,309 74,009 Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues Expenditures 311 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4307 Developer Fees $ 48,000 $ 48,000 TOTAL 38,412$ 70,879$ 40,546$ $ 48,000 $48,000 4500 Interest $ 700 $ 700 TOTAL 20$1,000$ 1,039$ $ 700 $700 $ 48,700 $ 48,700 REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 356 - DEVELOPMENT IMPACT FEE - PARK AND RECREATION FACILITIES REQUESTED REQUESTED FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Development impact fees on new commercial and residential development. Interest earned on cash and investments. 312 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 9471 $ 100,000 $- TOTAL 3,407$ -$ -$ $ 100,000 $- $ 100,000 $- RMC Park Expansion Expenditures for new Rancho Mirage Community Park construction project. EXPENSE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 356 - DEVELOPMENT IMPACT FEE - PARK AND RECREATION FACILITIES REQUESTED REQUESTED FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT 313 314 FUND 357 - DEVELOPMENT IMPACT FEE - FIRE FACILITIES FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 736,488 794,640 794,640 923,547 1,023,847 101,783 186,327 208,790 100,300 100,300 43,631 79,890 79,883 -330,000 $ 794,640 901,077 923,547 1,023,847 794,147 Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues Expenditures 315 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4308 Developer Fees $ 90,800 $ 90,800 TOTAL 89,872$ 177,827$ 196,112$ $ 90,800 $90,800 4500 Interest $ 9,500 $ 9,500 TOTAL 11,912$ 8,500$ 12,678$ $ 9,500 $9,500 $ 100,300 $100,300 REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 357 - DEVELOPMENT IMPACT FEE - FIRE FACILITIES REQUESTED REQUESTED FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Development impact fees on new commercial and residential development. Interest earned on cash and investments. 316 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 9540 Seismic & Building Upgrades #50 $-$330,000 TOTAL -$ -$ -$ $-$330,000 $-$330,000 EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 357 - DEVELOPMENT IMPACT FEE - FIRE FACILITIES REQUESTED REQUESTED Seismic & Building retrofits and upgrades at Fire Station #50. FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT 317 FUND 358 - DEVELOPMENT IMPACT FEE - GENERAL GOVERNMENT FACILITIES FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 148,956 252,005 252,005 477,899 569,699 103,049 127,645 225,894 91,800 91,800 - - - - - $ 252,005 379,650 477,899 569,699 661,499 Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues Expenditures 318 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4309 Developer Fees $ 88,800 $ 88,800 TOTAL 99,955$ 124,645$ 199,415$ $ 88,800 $88,800 4500 Interest $ 3,000 $ 3,000 TOTAL 3,094$ 3,000$ 4,395$ $ 3,000 $3,000 $ 91,800 $91,800FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Development impact fees on new commercial and residential development. Interest earned on cash and investments. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 358 - DEVELOPMENT IMPACT FEE - GENERAL GOVERNMENT FACILITIES REQUESTED REQUESTED 319 FUND 359 - DEVELOPMENT IMPACT FEE - LIBRARY FACILITIES FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 128,788 130,733 130,733 132,723 154,123 1,946 1,200 1,990 21,400 21,400 - 1,200 - - 175,000 $ 130,733 130,733 132,723 154,123 523 Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY Beginning Fund Balance Revenues Expenditures 320 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4310 Developer Fees $ 20,000 $ 20,000 TOTAL -$ -$ -$ $ 20,000 $20,000 4500 Interest $ 1,400 $ 1,400 TOTAL 1,946$ 1,200$ 1,990$ $ 1,400 $1,400 $ 21,400 $21,400 REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 359 - DEVELOPMENT IMPACT FEE - LIBRARY FACILITIES REQUESTED REQUESTED FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Development impact fees on new commercial and residential development. Interest earned on cash and investments. 321 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 9536 $-$175,000 TOTAL -$ -$ -$ $-$175,000 $-$175,000 FUND TOTAL EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 359 - DEVELOPMENT IMPACT FEE - LIBRARY FACILITIES REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Capital realted expenditures at the Library and Observatory.Library Infrastructure 322 323 RESOLUTION NO. 2019-29 A RESOLUTION OF THE CITY OF RANCHO MIRAGE ADOPTING AND APPROVING A REIMBURSEMENT SCHEDULE OF CITY STAFF SERVICES SUBJECT TO PAYMENT BY DESIGNATED SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2019- 2020 AND TENTATIVELY FOR FISCAL YEAR 2020-2021 WHEREAS, the City of Rancho Mirage ("City ") is a charter city and recognized for certain purposes as a political subdivision of the State of California ; and WHEREAS , the City Council is the governing body of the City and has traditionally adopted a budget ("Budget") that enables the City to plan expenditures to match anticipated revenues for the following fiscal year , which the City Council has established as the period commencing July 1 through June 30 ; and WHEREAS , the budget appropriates all moneys of the City into various funds for expenditure; and WHEREAS , the Finance Division of the Department of Administrative Services manages the financial affairs of the City, provides financial advice and information to the City Manager and City Council regarding the fiscal affairs of the City , and prepares the annual budget; and WHEREAS , the Finance Division utilizes accounting and budgeting procedures which are consistent with generally accepted accounting principles (GAAP) and generally accepted audit standards (GAAS); and WHEREAS, the City utilizes its employees to perform certain services which are subject to reimbursement from certain special revenue funds maintained by the City, in lieu of the City using General Fund monies to pay for such services ; and WHEREAS, the Finance Division has prepared a Schedule of Reimbursement for certain activities that require certain designated services to be provided by staff of certain City Departments and/or Divisions , subject to the reimbursement provisions set forth therein , utilizing special revenue funds that may be used to pay for such services . NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO MIRAGE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. Rec itals. That the Recitals set forth above are true and correct. 324 Section 2. Adoption and Approval of Reimbursement Schedule. That the City Council hereby adopts and approves the Schedule of Reimbursement, attached hereto and incorporated herein by this reference as Exhibit "A ," and directs the Finance Division of the Department of Administrative Services to reimburse the City in full for any services provided by staff of certain City Departments and/or Divisions , subject to the reimbursement provisions set forth therein , utilizing special revenue funds that may be used to pay for such services . Section 3 . Other Reimbursement Provis ions. That those City positions not identified in the Reimbursement Schedule shall be required to identify time spent on special revenue fund projects on the employee time sheet used for payroll purposes so the Finance Division of the Department of Administrative Services may use such time sheets to calculate the actual amount of re imbursement owed to the City's General Fund that must be paid by the appropriate special revenue fund . Reimbursement to the City's General Fund shall also be authorized for the respective special revenue fund's proportionate share of salary-related costs of ret irement, health insurance , workers ' compensation insurance , other insurance and all other employee benefits of the City staff who provide the services entitled to reimbursement by the respective special revenue fund , consistent with the terms and provisions of the Reimbursement Schedule approved and adopted by this Resolution . Section 4. Severability. That should any provision , section , paragraph , sentence or word of this Resolution and/or adopted Budgets be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation , the remaining provisions , sections , paragraphs , sentences or words of this Resolution and/or Budgets as hereby adopted shall remain in full force and effect. Section 5. Repeal of Conflicting Provisions. That all the provisions heretofo re adopted by the City Council that are in conflict w ith the provisions of this Resolution are hereby repealed . Section 6. Effective Date. That this Resolution shall take effect upon its adoption . Section 7. Certification. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions. 325 PASSED, APPROVED, and ADOPTED on this 6th day of June, 2019 . CITY OF RANCHO MIRAGE ~~~££ ATTEST : ~~~~ Kristie Ramos, City Clerk APPROVED AS TO FORM: .\=w Steven B. Quintanilla , City Attorney c~~;. ~ 0 C...'"' :s. v...~., ~~oo\lf""',c..(A__ "D~ ...... -\-'-{ c.: t-'1 M-\cl('V\.Q. '1 326 EXHIBIT "A" REIMBURSEMENT SCHEDULE [SEE ATTACHED] 327 Special Revenue Fund Salaries and Ben efit Allocation Schedule Allocation Total S&B FY 19-20 Total S&B FY 20-21 Perc entage FY 19-20 Allocation FY 20 -21 Allocation Library Fun d 24 2 Senior Manager Mai ntenance & Operations 10% 1S4,008 15,401 157,01 3 15,701 Se nior Landsca p e Maint. Worker 10% 82,305 8,231 87,332 8,733 Senior Buil ding/Parks Maint. Worker 35% 115,239 40,334 117,378 41,082 Office Assistant Ill -City Yard 5% 87,889 4,394 91,541 4,577 Fund Tot al 68,359 Fun d Total 70,094 St orm Wat er gualitll Fund 248 Senior Civil Engineer 2% 186,873 3,737 189,682 3,794 Senior Manager Mai ntenance & Ope rations 1% 154,008 1,540 157,013 1,570 Street Maintenance Supervisor 5% 117,926 5,896 122,910 6,146 Fund Total 11,174 Fund Total 11,509 AB939 Rec)lcling Program Fund 251 Director of Administrative Services 15% 220,739 33,111 224,099 33,615 Senior Management Analyst 25% 104,017 26,004 110,256 27,564 Office Assista nt Ill 10 % 90,003 9,000 91,323 9,132 Fund Tot al 68,116 Fund Total 70,311 Fiscal Year 2019-20 Total 147,649 Fiscal Year 2020-21 Total 151,914 328 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) CITY OF RANCHO MIRAGE) CERTIFICATION I, Kristie Ramos , City Clerk of the City of Rancho Mirage, California , do hereby certify that Resolution No . 2019-29 was duly adopted by the City Council of the City of Rancho Mirage , California, at a regular meeting thereof held on the 61h day of June 2019 , by the following vote: AYES: Hobart, Kite , Smotrich , Townsend , Weill. NOES : None. ABSENT: None. ABSTAIN : None . Kristie Ramos City Clerk SPECIAL REVENUE FUNDS DEPARTMENT LIBRARY & OBSERVATORY FUND 242 PROGRAM DESCRIPTION The Library & Observatory shall reflect the community's character and be a relevant and responsive City service by: Providing a collection of current books, e-books, audio books, films on DVD, compact discs, magazines and newspapers for adults and children, selected to fulfill patrons' needs for information in broad subject areas and their desire for satisfying recreational reading. Helping meet the community's need for intellectual content in print and electronic formats to provide answers to questions on a broad array of topics related to work, school and personal life. Providing lifelong learning opportunities by assisting patrons who desire self-directed access to knowledge. Offering a broad array of cultural events in the arts, sciences, current affairs, history and literature. Making these resources available in a beautiful contemporary learning and reading environment with customer service provided by knowledgeable, responsive staff. ACCOMPLISHMENTS FY 2018-19 x A successful first-year of operation of the Rancho Mirage Observatory, welcoming over 14,000 people and gaining national recognition. x Launched EMC VxRail Infrastructure solution, consolidating aging physical servers into a faster, reliable virtual solution with data redundancy and increased capacity, allowing the Library & Observatory to accommodate new software and infrastructure. x Purchase of additional Observatory related equipment, including the Perseus Port for the telescope allowing a three-camera installation instead of just one. x Special Collections Room continues to get better with the acquisition of a beautiful painting of Gerald and Betty Ford by Bart Lindstrom and the agreement to obtain 18 additional minerals shaped in the form of birds for the Roberson Mineral Collection. 329 GOALS AND OBJECTIVES FY 2019-20 x Implementation of new Integrated Library System (ILS) that is user friendly while effective and efficient for patrons and staff. x Redesign of the Library & Observatory website with the introduction of on-line registration for programs and meeting room requests. x Develop and promote additional Observatory Programs for the whole family. FY 2020-21 x Expand the Library’s “Smart Device” programming for more learning opportunities. x Comprehensive review of the Library’s HVAC and lighting control system EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2020/2021 2021/2022 242 LIBRARY Actual Budget Estimate Budget Budget Personnel 1,884,688 1,898,903 1,899,458 2,340,292 2,253,264 Operations & Maintenance 777,370 870,175 964,565 733,059 737,289 Capital 38,299 41,000 45,000 352,750 275,000 Total Expenditures 2,700,357 2,810,078 2,909,023 3,426,101 3,265,553 21.92% -4.69%% Change in Budget BUDGET HIGHLIGHTS FY 2019-20 x Significant reduction in internet cost due to the implementation of CENIC 10G connection. x The Library’s capital projects include access ramp improvements and upgrade to Annenberg entrance and lighting throughout the room FY 2020-21 x Staffing will remain flat x The Library’s capital projects include updating the HVAC communication and equipment 330 STAFFING SUMMARY FY 18-19 FY 19-20 FY 20-21 Authorized Requested Requested Title/Range Number Positions Positions Positions Library Director (Contract) 1 1 1 Library Operations Manager (41) 1 1 1 Astronomer (36) 1 1 1 Librarian (32) 2 3 3 Network & Support Specialist (32) 1 1 1 Program Coordinator (32) 1 1 1 Video Program Coordinator (32) 1 1 1 Senior Accounting Technician (29) 1 1 1 Observatory Coordinator (29) 1 1 1 Administrative Analyst 1 1 1 Library Computer & A/V Technician (29) 1 1 1 Library Clerk II (24) 2 2 2 Library Clerk I (21) 2 2 2 Librarian (P/T) 2.47 2.47 2.47 Library Assistant (P/T) 1.67 1.67 1.67 Library Clerk I (P/T) 3.97 3.97 3.97 Page (P/T) 2.94 2.94 2.94 Total Positions 27.05 28.05 28.05 331 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $ 2,878,318 3,134,201 3,134,201 3,421,310 3,145,552 2,956,241 2,839,224 3,129,328 3,150,343 2,842,593 2,700,357 2,842,258 2,842,220 3,426,101 3,295,553 $ 3,134,201 3,131,167 3,421,310 3,145,552 2,692,592 Revenues Expenditures Ending Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 242 LIBRARY FUND Beginning Fund Balance 332 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4226 Fines Lost/Damaged $ 3,000 $3,000 TOTAL 2,434$ -$ 2,005$ $ 3,000 $3,000 4227 Card $ 3,500 $ 3,500 TOTAL 2,659$ -$ 2,972$ $ 3,500 $3,500 4404 Copies $ 6,000 $ 6,000 TOTAL 6,313$ -$ 6,091$ $ 6,000 $6,000 4409 Donations $ 250 $ 250 TOTAL 947$ 500$ 60,375$ $ 250 $250 4412 Merchandise Sales $ 1,000 $1,000 TOTAL 739$ -$ 796$ $ 1,000 $1,000 4413 Room Rental TOTAL 5,150$ 8,500$ 7,275$ $ 8,500 $8,500 4415 Lease Revenue $ 3,600 $ 3,600 TOTAL 3,300$ 3,600$ 3,600$ $ 3,600 $3,600 4500 Interest $ 15,000 $ 15,000 TOTAL 23,859$ 20,000$ 23,440$ $ 15,000 $15,000 4610 $ 1,500,000 $ 1,500,000 TOTAL 1,623,008$ 1,500,000$ 1,717,853$ $ 1,500,000 $ 1,500,000 REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 242 - LIBRARY FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Replacement & out-of-state cards Fines for lost or damaged items. Merchandise sales 1) Revenue from renting out the main conference $4,000 $4,000 room and audience hall. Copies Miscellaneous donations from patrons (non-Foundation) 2) International Classical Concerts of the Desert 4,500 4,500 (ICCD) payment for room rentals for Concert Series. Lease revenue from Aspen Mills for café space in Library. Assumption: Based on contract at $300 / month. Transfer from Community Services District - Tax Increment from RDA Transfer of tax increment from the Redevelopment Agency (RDA) pursuant to the pass-through agreement between RDA for the Library Fund. [see related Expenditure under Account # 8829 in Fund 217] Interest earned on cash and investments. 333 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 242 - LIBRARY FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT 4611 $ 902,000 $902,000 TOTAL 884,790$ 880,000$ 882,943$ $ 902,000 $902,000 4612 $ 291,500 $291,500 TOTAL 268,813$ 279,581$ 292,554$ $ 291,500 $291,500 4613 $ 108,243 $108,243 TOTAL 108,243$ 108,243$ 108,243$ $ 108,243 $108,243 5024 $ 307,750 $- TOTAL -$ -$ -$ $ 307,750 $- $ 3,150,343 $2,842,593 Non-Operating Transfer In Transfer from General Fund to fund capital projects [see related Expenditure under Account # 8801 in 51000] FUND TOTAL Transfer from Community Services District - Property Tax Transfer of property tax revenue to the Library Fund which is first recorded in the CSD Fund. [see related Expenditure under Account # 8830 in Fund 217] Transfer from Community Facilities District Fund Transfer of special taxes from Community Facilities District No. 2 (Westin Vacation Club). [see related Expenditure under Account # 8830 in Fund 212] Transfer from Housing Authority Fund Transfer of property taxes in-lieu for library services from the Housing Authority. [see related Expenditure under Account # 8832 in Fund 280] 334 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7100 $ 6,000 $6,000 156,957 175,012 97,497 102,712 87,562 91,016 54,392 57,530 71,787 74,879 67,513 73,937 68,349 67,846 67,752 73,041 68,586 70,647 58,467 61,222 71,217 - 51,802 54,414 51,868 51,298 60,997 60,997 45,750 47,609 46,616 49,666 49,666 40,497 TOTAL 966,137$ 965,312$ 1,022,526$ $ 1,182,778 $1,158,323 7110 $ 469,066 $469,003 TOTAL 423,571$ 423,064$ 424,297$ $ 469,066 $469,003 7120 Overtime $ 3,000 $ 3,000 TOTAL 1,914$ 4,000$ 2,229$ $ 3,000 $3,000 7150 Leave Bank Buybacks & Payouts $ 25,000 $25,000 TOTAL 30,261$ 25,000$ 2,352$ $ 25,000 $25,000 7200 Benefits $ 562,948 $ 500,438 TOTAL 404,141$ 383,809$ 444,901$ $ 562,948 $500,438 7212 $ 75,000 $ 75,000 TOTAL 43,700$ 77,718$ 45,458$ $ 75,000 $ 75,000 Library A/V Technician FY 2017-18 FY 2018-19 AMOUNT AMOUNT Salaries - Full Time Library Board of Directors Library Director Senior Accounting Technician Video Production Coordinator Library Clerk II Library Clerk II Benefits paid by the City including group insurance, retirement and other benefits. Health Insurance Reimbursement Provides for reimbursement of medical expenses of up to $3,000 a year for single Library employees and $6,000 a year for Library employees with one or more dependents. Library Clerk I Library Clerk I Administrative Analyst Salaries - Part Time Part time librarians, assistants, clerks, and pages. EXPENDITURE ACTIVITY DETAIL For Fiscal Year 2019-2020 and 2020-2021 FUND 242 - LIBRARY FUND REQUESTED REQUESTED Librarian Network & Support Specialist Library Operations Manager Astronomer Librarian Observatory Coordinator Librarian Program Coordinator For staff as needed to cover public service hours. Purchase of accrued Vacation, Compensatory Time, and Administrative Leave balances. Maximum benefit of 80 hours per Fiscal Year for Vacation and Comp Time buyback, but no limit on buyback of Administrative Leave. Includes payouts of leave balances for retiring or resigning Library employees. 335 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE FY 2017-18 FY 2018-19 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Year 2019-2020 and 2020-2021 FUND 242 - LIBRARY FUND REQUESTED REQUESTED 7250 $ 22,500 $22,500 TOTAL 21,300$ 20,000$ 16,398$ $ 22,500 $22,500 7400 1)$ 14,000 $ 14,000 2) Legal Services 500 500 3)2,500 2,500 4)1,000 1,000 5)1,000 1,000 6)1,000 1,000 TOTAL 19,244$ 30,000$ 40,973$ $ 20,000 $20,000 7402 City PEG Channel $ 25,000 $25,000 TOTAL 10,733$ -$ 7,200$ $ 25,000 $25,000 7432 TOTAL 2,500$ 2,000$ 6,175$ $ 4,000 $4,000 7438 1,300 $1,300 TOTAL 1,494$ 1,300$ 1,644$ $ 1,300 $1,300 7600 Natural Gas $ 10,000 $ 10,000 TOTAL 6,548$ 14,000$ 11,712$ $ 10,000 $10,000 7602 Cable $ 700 $ 700 TOTAL 589$ 1,000$ 568$ $ 700 $700 7603 Electricity $ 30,000 $ 50,000 TOTAL 43,998$ 65,000$ 29,463$ $ 30,000 $50,000 7606 Water $ 7,000 $ 12,000 TOTAL 9,423$ 6,500$ 12,943$ $ 7,000 $ 12,000 Workers' Compensation Premium for Library Fund employees. Auditing Services Annual Financial Audit of the Library. $4,000 Professional/ Technical Non-Capital Expenses for City PEG Channel Graphic design services Library displays Network and phone systems support as needed Photography Professional Services and software related to RMTV 4,000 Banking Service Credit Card Processing Fees at Register.$ $ Natural gas usage at the Library. Cable services at the Library. Electrical power usage at the Library. Water usage at the Library. 336 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE FY 2017-18 FY 2018-19 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Year 2019-2020 and 2020-2021 FUND 242 - LIBRARY FUND REQUESTED REQUESTED 7612 Maintenance 1)$ 44,500 $ 50,000 2) 42,000 42,000 3)47,500 62,000 4)6,000 6,000 TOTAL 158,964$ 192,180$ 202,731$ $ 140,000 $160,000 7613 $ 30,000 $30,000 TOTAL 34,039$ 30,000$ 21,445$ $ 30,000 $30,000 7633 1) $ 3,000 $ 3,000 2)1,000 4,000 3) 20,000 20,000 TOTAL 17,520$ 32,158$ 17,865$ $ 24,000 $24,000 7639 1)$ 40,400 $ 46,600 2)25,600 9,400 3)15,000 15,000 4)15,000 15,000 5)9,000 9,000 TOTAL 61,348$ 102,060$ 54,800$ $ 105,000 $95,000 7800 Mileage $ 200 $ 200 TOTAL 164$ 200$ 51$ $ 200 $200 7806 $ 12,000 $- TOTAL 4,697$ 6,500$ 15,715$ $ 12,000 $- 7818 $ 6,500 $6,500 TOTAL 6,008$ 4,000$ 7,124$ $ 6,500 $6,500 7821 Telephone $ 5,000 $ 5,000 TOTAL 4,238$ 5,000$ 8,068$ $ 5,000 $ 5,000 Janitorial services Landscape, pest control, security system, HVAC,chiller, aquarium and plants maintenance. TechLogic Service Agreement (Conveyor, RFID & Security Gates). Computer Maintenance Maintenance of all Library computer and networking Computer software for Library Operations Intergrated Library System Barracuda Software Other building maintenance as needed Emergency generator maintenance Maintenance - Observatory Maintenance and supplies for Observatory facility. Office Equipment Maintenance Maintenance and repair of office equipment including photocopiers, fax, security gates and other equipment. Clover Service Agreement (Library Cash Register) Cisco Smartnet Online Computer Library Center (OCLC) Mileage required for conducting Library business. Meetings, Training & Travel Attendance at conferences, workshops, technical training sessions and continuing education classes in Southern California area. Professional Library Dues & SubscriptionsDues & Subscriptions Telephone and telecommunications for voice and data lines. 337 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE FY 2017-18 FY 2018-19 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Year 2019-2020 and 2020-2021 FUND 242 - LIBRARY FUND REQUESTED REQUESTED 7826 Internet Access & Service $ 4,410 $4,260 TOTAL 45,307$ 42,000$ 42,224$ $ 4,410 $4,260 7839 Reproduction & Printing $ 8,000 $8,000 TOTAL 6,787$ 10,000$ 3,483$ $ 8,000 $8,000 7851 $ 90,490 $94,110 TOTAL 68,697$ 70,000$ 86,869$ $ 90,490 $94,110 7860 Recruitment $ 1,000 $ 1,000 TOTAL -$ 1,000$ 734$ $ 1,000 $1,000 7887 Special Events Volunteer and Donor Recognition Program.$ 5,000 $ 15,000 TOTAL 5,043$ 5,000$ 5,744$ $ 5,000 $15,000 7891 $ 40,000 $- TOTAL 12,127$ 40,000$ 7,741$ $ 40,000 $- 8000 1) $ 25,000 $ 25,000 2)25,000 25,000 TOTAL 50,369$ 45,000$ 56,212$ $ 50,000 $50,000 8004 $ 10,000 $6,000 TOTAL 15,813$ 10,000$ 1,972$ $ 10,000 $6,000 8012 1)$ 4,000 $ 4,000 2)1,000 1,000 TOTAL 6,557$ 5,000$ 4,533$ $ 5,000 $5,000 8028 1)$ 4,000 $ 4,000 2)2,000 2,000 TOTAL 1,801$ 6,000$ 8,096$ $ 6,000 $ 6,000 Printing for Library brochures, forms, bibliographies and user guides; printing for new library publications. Insurance & Bonds Liability & earthquake insurance for Library and contents. Advertising and other related costs associated with recruiting Library staff as necessary. Public and Staff Internet access for public service and information retrieval. Small Tools, Furniture & Equipment Purchase of small tools and equipment as necessary Peripherals: monitors, video cards, sound cards. Observatory Programming Programming and material needs for the Observatory. Supplies All supplies including office supplies, stationery, mailers for patron notification, forms and processing of Library materials. Janitorial supplies. Repair & Maintenance Supplies Repair and maintenance supplies for building. Computer Enhancements Software upgrades and licenses Unforeseen computer enhancements 338 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE FY 2017-18 FY 2018-19 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Year 2019-2020 and 2020-2021 FUND 242 - LIBRARY FUND REQUESTED REQUESTED 8032 $ 1,000 $1,000 TOTAL 450$ 3,500$ 400$ $ 1,000 $1,000 8220 2)$ 180 $ 180 TOTAL 176$ 180$ 180$ $ 180 $180 8221 Loan Balance $ 154,578 Principal Payment 21,424 End Balance $ 133,154 Loan Balance $ 133,154 Principal Payment 21,643 End Balance $ 111,511 $ 22,920 $ 22,920 TOTAL 22,920$ 22,920$ 22,920$ $ 22,920 $22,920 8500 68,359 $65,119 TOTAL 66,906$ 69,317$ 69,317$ $ 68,359 $65,119 8900 1)$ 30,000 $ 30,000 2)15,000 15,000 TOTAL 38,299$ 41,000$ 41,526$ $ 45,000 $45,000 9536 $ 307,750 $275,000 TOTAL -$ -$ 7,199$ $ 307,750 $275,000 $ 3,426,101 $ 3,295,553 FY 2020-2021 Liability Payment Payment on Federal ARRA 1% loan. FY 2019-2020 Reimbursement to General Fund Reimbursement to the General Fund for budgeted salaries and benefits and allocation percentages. [see related Revenue under Account # 4604 in Fund 101]$ Library Infrastructure FY 2019/20 Sidewalk and access ramp improvements to meet current ADA standards, Annenburg sound wall project, Water tower access ladder and railing. FY 2020/21 HVAC communication and equipment upgrades FUND TOTAL Furniture & Equipment Technology Furniture & Equipment Holiday Decorations Building decorations Postage MachineLease Payments 339 340 63(&,$/5(9(18()81'6 '(3$570(17 /,%5$5< 2%6(59$725<)281'$7,21 )81' PROGRAM DESCRIPTION 7KH/LEUDU\ 2EVHUYDWRU\)RXQGDWLRQLVDFWD[H[HPSWRUJDQL]DWLRQGHYRWHGWRIXQGUDLVLQJRQEHKDOI RIWKH5DQFKR0LUDJH/LEUDU\ 2EVHUYDWRU\7KH)RXQGDWLRQUDLVHVIXQGVLQWKHVHSULQFLSDODUHDV x3URJUDPPLQJRIHYHQWVIRUDEURDGFDOHQGDURIDUWVPXVLFVFLHQFHOHFWXUHVWKHDWHUDQGILOP x&ROOHFWLRQGHYHORSPHQW±WKHSXUFKDVHRIDOO/LEUDU\PDWHULDOVERRNVHERRNVHPDJD]LQHVDXGLR ERRNV'9'VPXVLF&'VDQGRWKHUHOHFWURQLFUHVRXUFHV x7KH6XPPHU5HDGLQJ&OXEDQHLJKWZHHNSURJUDPRIUHDGLQJFUDIWVDQGVXPPHUSURJUDPPLQJZLWK PXVLFDUWPDJLFVWRU\WHOOLQJDQGPRUHEXLOWDURXQGWKHLPSRUWDQFHRIOHDUQLQJWKURXJKUHDGLQJ x³:KHUHQHHGHGPRVW´DEURDGFDWHJRU\RIJLYLQJWKDWFDQFRYHUWKHODWHVWWHFKQRORJLFDODGYDQFHPHQWV RULPSURYHPHQWVLQWKHSK\VLFDO/LEUDU\ $VWKRVHSULQFLSOHDUHDVVKRZIXQGUDLVLQJGRHVQRWFRYHUURXWLQHH[SHQVHVIRURSHUDWLRQVVXFKDVVWDIIHQHUJ\ XVHLQVXUDQFHRUPDLQWHQDQFH7KH)RXQGDWLRQ¶VFKDUJHLVWRNHHSWKH5DQFKR0LUDJH/LEUDU\ 2EVHUYDWRU\ RQHRIWKHEHVWLQ&DOLIRUQLDDQGDWWKHWRSRILWVFOXVWHURISXEOLFOLEUDULHVDVGHILQHGE\SRSXODWLRQ ACCOMPLISHMENTS FY 2018-19 x7KHDQQXDOIDOOVROLFLWDWLRQLQFOXGHGWKHDGGLWLRQRIQRWHVZLWKPRUHSHUVRQDOPHVVDJHVRIWKHYDOXHRI VXSSRUWIURPSURVSHFWVDQGGRQRUVRQWKHPDLOLQJOLVW x3URGXFWLRQRIDYLGHRWRWHOOWKHVWRU\RIWKH)RXQGDWLRQGHVLJQHGDQGSURGXFHGFRPSOHWHO\E\/LEUDU\ 2EVHUYDWRU\VWDII x7KH)RXQGDWLRQUHFHLYHGVHYHUDOGRQDWLRQVDQGJUDQWVLQFOXGLQJ$QGHUVRQ&KLOGUHQ¶V)RXQGDWLRQWR VXSSRUWWKH&RQQHFWLQJ&KLOGUHQWRWKH6WDUV3URJUDPDQGIURPWKH5LFKDUG%URRNH)RXQGDWLRQWR VXSSRUW&KLOGUHQ¶V7KHDWUH x6HYHUDOVXEVWDQWLDO/LWHUDU\/HJDF\JLIWVZHUHPDGHLQFOXGLQJWKHQDPLQJRIWKH%RRN:RUP VFXOSWXUHLQWKHIURQWRIWKH/LEUDU\ 2EVHUYDWRU\ 341 GOALS AND OBJECTIVES FY 2019-20 x5HGHSOR\PHQWRIXSGDWHG/LWHUDU\/HJDF\RSSRUWXQLWLHVDQGSROLFLHV x7RGHYHORSVWUDWHJLHVDQGWDONLQJSRLQWVIRU'LUHFWRUVWRPHHWZLWKSURVSHFWVDQGGRQRUVWRWHOOWKH ³/LEUDU\VWRU\´RYHUFRIIHHRQHRQRQH x7RLQFUHDVHWKHUHVSRQVHWRWKH)RXQGDWLRQ¶VWZRDQQXDOVROLFLWDWLRQVERWKLQQXPEHURIGRQRUVDQG DYHUDJHJLIWVL]H7KHVROLFLWDWLRQVZLOOEHWLPHGIRU1RYHPEHUDQG0DUFK x7RIXOO\IXQGDOOSURJUDPVDQGFROOHFWLRQGHYHORSPHQWIRUWKH/LEUDU\ 2EVHUYDWRU\ FY 2020-21 x7RGHYHORSDQGSUHVHQWDGGLWLRQDO³&UHDWH<RXU/LWHUDU\/HJDF\´QDPLQJRSSRUWXQLWLHVWRSURVSHFWVDQG GRQRUV IRU WKH &LW\ 2EVHUYDWRU\ 7KLV ZLOO LQFOXGH DQ H[SDQGLQJ PDUNHWLQJ HIIRUW WLHG WR D QHZ 2EVHUYDWRU\LQVHUWLQWKH³&UHDWH<RXU/LWHUDU\/HJDF\´ERRNOHW x7RDVVLJQ'LUHFWRUVWRLQWURGXFHSURJUDPVXVLQJWKHSODWIRUPDQGHQWKXVLDVWLFDXGLHQFHVWRIXUWKHU H[SODLQWKHYDOXHRIVSRQVRULQJ/LEUDU\SURJUDPVLQFUHDVLQJ)RXQGDWLRQDQQXDOIXQGUDLVLQJUHVXOWV x7RLQVWLWXWHDSODQQHGJLYLQJSURJUDPDVDQRSWLRQIRUGRQRUV BUDGET HIGHLIGHTS: FY 2019-20 x7RUDLVHRYHUWRVXSSRUWWKH/LEUDU\ 2EVHUYDWRU\ x³/LWHUDU\/HJDF\´RUQDPLQJRSSRUWXQLWLHVUHYHQXHLVH[SHFWHGWRJURZIURPLQFUHDVHGPDUNHWLQJHIIRUWV DQGQHZRSSRUWXQLWLHV FY 2020-21 x5HYHQXHIURPGRQRUVZLOOFRQWLQXHWRH[FHHGH[SHQGLWXUHV\LHOGLQJDVXUSOXV x7KLVEXGJHW\HDUPLUURUVWKHSUHYLRXV\HDUEHFDXVHSDWWHUQVRIJLYLQJDQGH[SHQGLWXUHVDUHLQSODFH VXEMHFWWRPDMRUFKDQJHRQO\LIDVLJQLILFDQWQHZFRQWULEXWLRQRUJUDQWLVGLUHFWHGWRDVSHFLILF/LEUDU\ SXUSRVH x3XWWLQJLQSODFHDSODQQHGJLYLQJSURJUDPZLOOQRW\LHOGQHZUHYHQXHLPPHGLDWHO\,WVUHVXOWVDUH PHDVXUHGRYHUWLPH 342 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested Reserve for Endowment 519,566 519,566 519,566 519,566 519,566 Unassigned Fund Balance 1,270,713 1,261,315 1,261,315 1,313,639 1,329,139 $ 1,790,279 1,780,881 1,780,881 1,833,205 1,848,705 295,817 307,000 398,178 418,000 403,000 305,215 345,875 345,854 402,500 442,500 Reserve for Endowment 519,566 519,566 519,566 519,566 519,566 Unassigned Fund Balance 1,261,315 1,222,440 1,313,639 1,329,139 1,289,639 $ 1,780,881 1,742,006 1,833,205 1,848,705 1,809,205 Expenditures Ending Fund Balance: Total Fund Balance CITY OF RANCHO MIRAGE FUND FINANCIAL SUMMARY FUND 243 LIBRARY FOUNDATION Beginning Fund Balance: Total Fund Balance Revenues 343 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4500 Interest $ 20,000 $ 20,000 TOTAL 28,248$ 20,000$ 31,315$ $ 20,000 $20,000 4411 $ 200,000 $185,000 TOTAL 99,100$ 100,000$ 122,544$ $ 200,000 $185,000 4426 $ 10,000 $10,000 TOTAL 9,129$ 20,000$ 11,970$ $ 10,000 $10,000 4427 $ 8,000 $8,000 TOTAL 2,245$ 7,000$ 27,131$ $ 8,000 $8,000 4428 $ 15,000 $15,000 TOTAL 7,350$ 15,000$ 2,050$ $ 15,000 $15,000 4429 $ 120,000 $120,000 TOTAL 106,102$ 105,000$ 139,193$ $ 120,000 $120,000 4430 $ 35,000 $35,000 TOTAL 41,742$ 40,000$ 57,221$ $ 35,000 $35,000 4435 Observatory Program $ 10,000 $10,000 TOTAL 1,900$ -$ 6,375$$ 10,000 $10,000 $ 418,000 $403,000 REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 243 - LIBRARY FOUNDATION REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Interest earned on cash and investments. Contributions to Literary Legacy Literary legacy donations: naming opportunities in Library and Observatory. Contributions to Library Programs Funds from donors to support the Library's calendar of events. Book Sales and Book Nook Income from 2 books sales (Fall & Spring), daily revenue from the Foundation Book Nook bookstore and Amazon.com sales. Funds from donors to support the Observatory's calendar of events. FUND TOTAL Contributions to Library Collection Funds from donors to purchase new books, eBooks, audiobooks, DVDs, etc. Contributions Children's Program Funds from donors to support Children's Programming, including Summer Reading Club, Family Nights, Teen Tech Night, etc. Contributions to Library Unspecified Funds from donors to support Library needs in technology, building upgrades, etc. 344 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 Professional/ Technical $ 6,000 $6,000 TOTAL 10,555$ 10,000$ 19,852$ $ 6,000 $6,000 7432 Audit $ 4,500 $ 4,500 TOTAL 1,685$ 6,000$ 4,460$ $ 4,500 $4,500 7438 $ 2,000 $2,000 TOTAL 1,285$ 1,800$ 1,744$ $ 2,000 $2,000 7839 $ 15,000 $15,000 TOTAL 11,492$ 15,000$ 16,715$$ 15,000 $15,000 7891 $-$40,000 TOTAL -$ -$ -$$-$40,000 7910 Programs $ 65,000 $ 65,000 TOTAL 90,644$ 77,075$ 83,144$ $ 65,000 $65,000 7912 Collection $ 240,000 $ 240,000 TOTAL 134,100$ 160,000$ 154,313$ $ 240,000 $240,000 7914 Children's Programs $ 25,000 $25,000 TOTAL 28,493$ 25,000$ 5,974$ $ 25,000 $25,000 7918 Special Events $ 5,000 $ 5,000 TOTAL 4,713$ -$10,687$$ 5,000 $5,000 7919 Literacy Legacy $ 35,000 $ 35,000 TOTAL 17,592$ 45,900$ 45,930$$ 35,000 $35,000 8000 Supplies $ 2,000 $ 2,000 TOTAL 1,612$ 1,500$ 1,670$ $ 2,000 $2,000 8028 $ 3,000 $3,000 TOTAL 2,683$ 2,600$ 1,335$ $ 3,000 $3,000 $ 402,500 $442,500 Annual audit of the Foundation fiscal activities. EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 243 - LIBRARY FOUNDATION REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Administrative services (donation letter writing) and other professional services as needed. Credit card processing charges for online donations. Printing and production for fundraising materials and marketing. Library programs and events throughout the year. Library materials, books, DVDs, CDs, etc. Computer Enhancements Banking Services Reproduction & Printing Programming and material needs for the Observatory. Observatory Programming FUND TOTAL Children's program expenditures, including Summer Reading Club, Family Nights, Teen Tech Nights, etc. Special Events sponsored by Foundation Literary Legacy expenses for purchase of signage, plaques, etc. Supplies as needed to conduct Foundation operations. E-Tapestry / Blackbaud Software. 345 346 347 RESOLUTION NO. 2019-HA-03 A RESOLUTION OF THE CITY OF RANCHO MIRAGE HOUSING AUTHORITY BOARD OF DIRECTORS APPROVING AND ADOPTING THE CITY OF RANCHO MIRAGE HOUSING AUTHORITY'S FISCAL YEAR 2019-2020 BUDGET AND TENTATIVELY APPROVING THE CITY OF RANCHO MIRAGE HOUSING AUTHORITY'S FISCAL YEAR 2020-21 BUDGET WHEREAS , the City of Rancho Mirage ("City") is a charter city and is recognized for certain purposes as a political subdivision of the State of California ; and WHEREAS , the City Council established the City of Rancho Mirage Housing Authority ("Housing Authority") Board (the "Board ") which serves as a legislative body responsible for establishing policies for the operation of the Housing Authority; and WHEREAS , the Board consist of the five members of the City Council ; and WHEREAS , the Board has traditionally adopted a budget ("Budget") that enables the Housing Authority to plan expenditures to match anticipated revenues for the following fiscal year, which is the period commencing July 1 through June 30 ; and WHEREAS , the budget appropriates all moneys of the Housing Authority into various funds for expenditure; and WHEREAS , the Finance Division of the Department of Administrative Services manages the financial affairs of the City and the Housing Authority , provides financial advice and information to the City Manager, Housing Manager and Board regarding the fiscal affairs of Hie Housing Authority, and prepares the annual budget for the Housing Authority ; and WHEREAS, the Finance Division under the direction of the City Manager and Housing Manager has prepared the proposed Housing Authority Fiscal Year 2019-2020 and Fiscal Year 2020-2021 Budgets utilizing accounting and budgeting procedures which are consistent with generally accepted accounting principles (GAAP) and generally accepted audit standards (GAAS); and WHEREAS , the Board has reviewed and considered the proposed Housing Authority Fiscal Year 2019-2020 and Fiscal Year 2020-2021 Budgets and determined that it does not hinder the ability of any Housing Authority official to perform his or her charter-mandated or statutory duties ; and WHEREAS , in light of the foregoing , the Board desires to adopt the proposed Housing Authority Fiscal Year 2019-2020 Budget and tentatively approve the proposed Fiscal Year 2020-21 Budget , as prepared by the Finance Division under the direction of the City Manager and Housing Manager, subject to any modifications made by the Board . 348 NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE CITY OF RANCHO MIRAGE HOUSING AUTHORITY DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. Recitals. That the Recitals set forth above are true and correct. Section 2. Approval and Adoption of the Housing Authority Fiscal Year 2019-2020 Budget and Tentative Approval of the Housing Authority Fiscal Year 2020-2021 Budget. That the Board of Directors hereby approves and adopts the Housing Authority Budget for Fiscal Year 2019-2020 and tentatively approve the Budget for Fiscal Year 2020-2021 , that was submitted to the Board and is on file in the City Clerk's Office . Section 3. Severability. That the Board of Directors declares that , should any prov1s1on , section , paragraph, sentence or word of this Resolution or adopted Budgets be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation , the remaining provisions , sections, paragraphs, sentences or words of this Resolution and/or Budgets as hereby adopted shall remain in full force and effect. Section 4. Repeal of Conflicting Provisions. That all the provisions heretofore adopted by the Board of Directors that are in conflict with the provisions of this Resolution are hereby repealed . Section 5. Effective Date. That this Resolution shall take effect upon its adoption. Section 6. Certification . That the Board Secretary shall certify to the passage of this Resolution and enter it into the book of original resolutions . [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] 349 PASSED, APPROVED, AND ADOPTED on this 6th day of June, 2019 . CITY OF RANCHO MIRAGE c=>4~df~ ATTEST: Kristie Ramos , Board Secretary APPROVED AS TO FORM: f;v Steven B. Quintanilla , General Counsel e.,\~"' 'De-...., :-s ~~ c-~~-\.c., c...k ~--\'i C.~u v-.s e.-\ 350 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) CITY OF RANCHO MIRAGE) CERTIFICATION I , Kristie Ramos , Board Secretary of the Housing Authority Board of the City of Rancho Mirage , California do hereby certify that Resolution No . 2019-HA-03 was duly adopted by City of Rancho Mirage , California , at a regular meeting thereof held on the 61h day of June 2019 , by the following vote : AYES: NOES: ABSENT: ABSTAIN: Hobart, Kite , Smotrich , Townsend , Weill . None . None . None . Kristie Ramos Board Secretary HOUSING AUTHORITY FUND FUND 280 PROGRAM DESCRIPTION The Housing Authority was created to promote and encourage the retention, rehabilitation and development of affordable housing units in Rancho Mirage. Affordable housing units are those units occupied by households that fall within the affordable income limits as established by the United States Department of Housing and Urban Development (HUD) for this area. Income limits are revised on a yearly basis by HUD. Housing Authority policies and activities are governed by the Housing Authority Board, which is comprised of the five members of the Rancho Mirage City Council. The Housing Authority owns four residential, age-restricted (55+), affordable properties in Rancho Mirage: x Parkview Villas is an 82-unit complex located at 71-740 San Jacinto Drive x San Jacinto Villas consists of 82 units and is located at 71-300 San Jacinto Drive x Santa Rosa Villas offers 33 units and is located at 25-150 Juniper Lane x Whispering Waters is a 29-unit complex located at 42-536 Rancho Mirage Lane Each property offers a variety of amenities including clubhouses with televisions and full kitchens for recreational and meeting use, swimming pools, hot tubs and outdoor grills. ACCOMPLISHMENTS FY 2018-19 x Continued to oversee operations and identify cost saving measures for the four residential properties owned/operated by the Housing Authority. x Continued supervising property management company and landscape maintenance firm providing services to the four properties. x Continued with activities related to the continued management of Rancho Palms Mobile Home Park concurrent with the acquisition of units at the park. x Identified and completed several capital improvement projects for Parkview Villas utilizing unspent former redevelopment bond proceeds. 351 GOALS AND OBJECTIVES FY 2019-20 x Continue to identify opportunities to implement cost saving measures in order to ensure the long-term viability of affordable housing in Rancho Mirage following the discontinuance of annual low-mod redevelopment tax increment funding. x Continue to address areas of possible future improvement in overall property operations and capital improvements. x Implement drought tolerant landscape plans for Parkview Villas, Santa Rosa Villas and Whispering Waters FY 2020-21 x Continue to implement identified opportunities to achieve cost saving measures in order to ensure the long- term viability of affordable housing in Rancho Mirage. x Continue to address areas of possible improvement in overall property operations and capital improvements. x Continue implementation of drought tolerant landscape plans for Parkview Villas, Santa Rosa Villas and Whispering Waters EXPENDITURE SUMMARY DEPARTMENTAL EXPENDITURE SUMMARY 2017/2018 2018/2019 2018/2019 2019/2020 2020/2021 280 Housing Authority Actual Budget Estimate Budget Budget Personnel 77,474 204,037 175,509 254,359 245,459 Operations & Maintenance 1,352,857 1,079,686 1,217,873 1,387,555 1,077,633 Capital 52,869 121,500 46,229 500 500 Total Expenditures 1,483,200 1,405,223 1,439,611 1,642,414 1,323,592 16.88% -19.41%% Change in Budget BUDGET HIGHLIGHTS: FY 2019-20 x Complete pavement rehabilitation at Parkview Villas, San Jacinto Villas, Santa Rosa Villas, and Whispering Waters x The Housing Authority will receive approximately $850,000 annually for approximately 10 years as part of the outstanding loan repayment by the former Redevelopment Agency. 352 FY 2020-21 x The Housing Authority will receive approximately $850,000 annually for approximately 10 years as part of the outstanding loan repayment by the former Redevelopment Agency. x New sources of funding for ongoing housing related expenses will be crucial for the long-term financial stability of the Housing Authority. STAFFING SUMMARY FY 17-18 FY 18-19 FY 19-20 FY 20-21 Authorized Authorized Requested Requested Title/Range Number Positions Positions Positions Positions Housing Manager (41) 0 1 1 1 Administrative Analyst (28) 0 1 1 1 Total Positions 0 2 1 1 353 Housing Funds Summary 280 thru 287 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested Reserve for loan receivable $1,441,509 1,361,509 1,361,509 1,361,509 1,281,509 Reserve for advances to other funds 6,073,911 3,747,547 3,747,547 2,010,556 (10,000) Unassigned Fund Balance 9,190,381 10,525,959 10,525,959 12,527,729 15,334,777 16,705,802 15,635,015 15,635,015 15,899,794 16,606,286 1,759,826 2,294,020 3,496,196 4,302,406 4,790,386 2,830,612 3,385,496 3,231,417 3,515,914 3,183,742 Reserve for loan receivable 1,361,509 1,281,509 1,361,509 1,281,509 1,201,509 Reserve for advances to other funds 3,747,547 3,247,547 2,010,556 (10,000) (2,833,886) Unassigned Fund Balance 10,525,959 10,014,483 12,527,729 15,334,777 19,765,307 $15,635,015 14,543,539 15,899,794 16,606,286 18,132,930 Beginning Fund Balance: Total Beginning Fund Balance Revenues Expenditures Ending Fund Balance Total Ending Fund Balance RANCHO MIRAGE HOUSING AUTHORITY FUND FINANCIAL SUMMARY HOUSING AUTHORITY FUNDS 354 FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested Reserve for loan receivable $1,441,509 1,361,509 1,361,509 1,361,509 1,281,509 Reserve for advances to other funds 6,073,911 3,747,547 3,747,547 2,010,556 (10,000) Unassigned Fund Balance 6,888,778 7,992,553 7,992,553 7,990,760 8,578,902 14,404,198 13,101,609 13,101,609 11,362,825 9,850,411 180,611 720,000 1,906,388 2,230,556 3,033,886 1,483,200 1,908,223 1,908,181 1,642,414 1,323,592 Reserve for loan receivable 1,361,509 1,281,509 1,361,509 1,281,509 1,201,509 Reserve for advances to other funds 3,747,547 3,247,547 2,010,556 (10,000) (2,833,886) Unassigned Fund Balance 7,992,553 6,804,330 7,990,760 8,578,902 10,289,196 $13,101,609 11,913,386 11,362,825 9,850,411 8,656,819 Beginning Fund Balance: Total Beginning Fund Balance Revenues Expenditures Ending Fund Balance Total Ending Fund Balance RANCHO MIRAGE HOUSING AUTHORITY FUND FINANCIAL SUMMARY FUND 280 HOUSING AUTHORITY FUND 355 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4500 Interest $ 130,000 $ 130,000 TOTAL 173,166$ 140,000$ 169,363$ $ 130,000 $130,000 4618 Loan Repayment $ 80,000 $ 80,000 TOTAL 80,000$ 80,000$ -$$ 80,000 $80,000 4620 Loan Repayment $ 2,020,556 $ 2,823,886 TOTAL 2,326,364$ 500,000$ 1,736,991$ $ 2,020,556 $2,823,886 $ 2,230,556 $ 3,033,886 Interest earned on cash and investments. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 280 - HOUSING AUTHORITY FUND REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Amounts due from the repayment of promissory notes signed October 12, 2000 for Las Colinas (Michael Kiner) Senior Residential Project. Amount due from Successor Agency for amounts loaned prior to dissolution of RDA (subject to California Department of Finance approval). FUND TOTAL 356 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE $ 6,000 $6,000 100,274 102,712 53,695 52,602 TOTAL 24,478$ 126,857$ 117,147$ $ 159,969 $161,314 7200 Benefits $ 79,890 $ 69,645 TOTAL 48,075$ 57,694$ 60,051$ $ 79,890 $69,645 7212 Health Insurance Reimbursement $ 12,000 $12,000 TOTAL 799$ 14,986$ 8,130$ $ 12,000 $12,000 $ 2,500 $2,500 TOTAL 2,728$ 2,500$ 2,660$ $ 2,500 $2,500 7400 $ 25,000 $25,000 TOTAL 99,675$ 528,000$ 654,760$ $ 25,000 $25,000 7432 Auditing $ 2,000 $2,000 TOTAL 2,500$ 2,000$ 2,122$ $ 2,000 $2,000 7800 Mileage $ 500 $ 500 TOTAL 145$ 500$ -$ $ 500 $500 7806 Meetings, Training & Travel $ 4,000 $4,000 TOTAL 110$ 2,000$ 1,068$ $ 4,000 $4,000 7818 Dues & Subscriptions $ 500 $500 TOTAL -$ 1,000$ -$ $ 500 $500 7824 $ 500 $ 500 TOTAL -$ 600$ -$ $ 500 $ 500 7250 Workers' Compensation Premium for Housing Authority employees. FY 2019-20 FY 2020-21 AMOUNT AMOUNT 7100 Salaries - Full Time Housing Authority Board of Directors Housing Manager Administrative Analyst Benefits paid by City including group insurance, retirement and other benefits. Provides for reimbursement of medical expenses of up to $3,000 a year for single Housing employees and $6,000 a year for Housing employees with one or more dependents. Professional/ Technical Real estate appraisals, legal fees, financial consultants, legal fees and long term strategic planning studies. Annual financial audit of the Housing Authority. EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 280 - HOUSING AUTHORITY FUND REQUESTED REQUESTED Professional publications: Barclays Update to Title 25 and Housing Publications. Communication Maintenance/ Service Cell phone monthly service charges. Mileage reimbursement for necessary inspections and meetings. Staff attendance at workshops, seminars and conferences related to job duties and/or to obtain/maintain certifications, licenses, commissions, etc. 357 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 280 - HOUSING AUTHORITY FUND REQUESTED REQUESTED 7839 Reproduction & Printing $ 1,000 $1,000 TOTAL -$ 1,500$ 434$ $ 1,000 $1,000 7851 $ 20,000 $20,000 TOTAL 178,398$ 200,000$ 183,336$ $ 20,000 $20,000 8000 Supplies $ 500 $ 500 TOTAL 479$ 500$ 38$ $ 500 $500 8012 $ 500 $500 TOTAL -$ 500$ -$ $ 500 $500 8500 $ 485,649 $491,077 TOTAL 565,453$ 595,338$ 595,338$ $ 485,649 $491,077 8800 $ 12,700 $14,850 42,300 42,300 15,000 15,000 TOTAL 9,622$ 32,920$ 4,865$ $ 70,000 $72,150 8801 $ 350,000 $100,000 50,000 20,000 20,000 2,500 25,000 5,000 TOTAL 9,622$ 32,920$ -$ $ 445,000 $127,500 8832 Transfer to Library Fund $ 108,243 $108,243 TOTAL 108,243$ 108,243$ 108,243$ $ 108,243 $108,243 Insurance & Bonds Fire, flood and earthquake insurance for Housing Authority properties. Reproduction, printing, and binding for financial reports, 2-year budget books and other miscellaneous reports. Reimbursement to General Fund Reimbursement for General Fund staff support. [see related Revenue under Account # 5315 in Fund 101] Supplies necessary to assist Housing Authority staff. Small Tools Tools, related audio equipment and other implements or materials for use by Housing Authority staff. Transfer to the Library Fund for in-lieu property taxes for Authority- owned property. [see related Revenue under Account # 6404 in Fund 242] Transfer to San Jacinto Villas to fund capital projects. [see related Revenue under Account # 5024 in Fund 286] Transfer to Whispering Waters to fund capital projects. [se related Revenue under Account # 5024 in Fund 283] Transfer to Santa Rosa Villas to fund capital projects. [see related Revenue under Account # 5024 in Fund 284] Non-Operating Transfer Out Transfer to Parkview Villas to fund capital projects. [see related Revenue under Account # 5024 in Fund 281] Operating Transfer Out Transfer to Parkview Villas to subsidize operations. [see related Revenue under Account # 4609 in Fund 281] Transfer to Whispering Waters to subsidize operations. [se related Revenue under Account # 4609 in Fund 283] Transfer to Rancho Palms Mobile Home Park to subsidize operations. [see related Revenue under Account # 4609 in Fund 285] 358 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 280 - HOUSING AUTHORITY FUND REQUESTED REQUESTED 8833 Transfer to Other Funds $ 224,163 $224,163 TOTAL 109,670$ 109,585$ 109,670$ $ 224,163 $224,163 8900 $ 500 $500 TOTAL -$ 500$ 2,489$ $ 500 $500 FUND TOTAL $ 1,642,414 $ 1,323,592 Furniture & Equipment Office equipment to maintain Housing Authority files and support materials. Transfer to the Fire Tax, Parkland, Citywide Landscaping Funds, Community Facilities District #1, and Storm Water Quality Fund for in- lieu property taxes for Authority owned properties. [see related Revenue under Account # 4613 in Funds 215, 218, 201, 211, & 248] 359 360 3$5.9,(:9,//$6 $*(5(675,&7(' 5(6,'(17,$/&203/(; )81' PROGRAM DESCRIPTION 3DUNYLHZ9LOODVLVORFDWHGDW6DQ-DFLQWR'ULYHLQ5DQFKR0LUDJH7KLVSURSHUW\ZDVSXUFKDVHGE\WKH +RXVLQJ$XWKRULW\LQDQGSURYLGHVDIIRUGDEOHXQLWVRQHEHGURRPWZREDWKDQGWZREHGURRPWZR EDWKXQLWV7KHSULQFLSDOTXDOLI\LQJUHVLGHQWRI3DUNYLHZ9LOODVPXVWEHDPLQLPXPRI\HDUVRIDJHDQGWKH KRXVHKROG¶VWRWDODQQXDOJURVVLQFRPHPXVWIDOOZLWKLQWKHYHU\ORZWRORZLQFRPHFDWHJRULHVDVDQQXDOO\ HVWDEOLVKHGE\WKH'HSDUWPHQWRI+RXVLQJDQG8UEDQ'HYHORSPHQW+8' ACCOMPLISHMENTS FY 2018-19 x0DLQWDLQHGDIIRUGDEOHUHQWVIRUWKHSURSHUW\ x&RQWLQXHGVXSHUYLVLRQRIWKHSURSHUW\PDQDJHPHQWFRPSDQ\DQGODQGVFDSHILUP x&RQWLQXHGWKHSURFHVVRIUHSODFLQJGLODSLGDWHGFDELQHWU\DQGIORRULQJLQWKHUHVLGHQWLDOXQLWV x0DGHODQGVFDSHLPSURYHPHQWVWKURXJKRXWWKHSURSHUW\ GOALS AND OBJECTIVES FY 2019-20 x&RQWLQXHWRPDLQWDLQDQDIIRUGDEOHUHQWVWUXFWXUHDWWKHSURSHUW\ x,GHQWLI\RSSRUWXQLWLHVWRHOLPLQDWHWKHRQJRLQJILQDQFLDOVXEVLG\IURPWKH+RXVLQJ$XWKRULW\ x&UHDWHDILQDQFLDOUHVHUYHDFFRXQWIRUWKHSURSHUW\ x&RQWLQXHZLWKWKHUHSODFHPHQWRIGLODSLGDWHGFDELQHWU\DQGIORRULQJWKURXJKRXWWKHSURSHUW\ x5HSDLUDQGUHSDLQWWKHHQWLUHSURSHUW\ x&RPSOHWHDVSKDOWUHSDLUWKURXJKRXWWKHSURSHUW\ 361 FY 2020-21 x&RQWLQXHWRPDLQWDLQDQDIIRUGDEOHUHQWVWUXFWXUHDWWKHSURSHUW\ x&RQWLQXHWRLGHQWLI\RSSRUWXQLWLHVWRPDNHWKHSURSHUW\ILQDQFLDOO\VHOIVXVWDLQLQJ x,QVWDOODQHZVLGHZDONDORQJWKHH[WHULRURIWKHSURSHUW\RQ6DQ-DFLQWR'ULYH x,PSOHPHQWDQHZGURXJKWWROHUDQWODQGVFDSHSODQIRUWKHSURSHUW\ BUDGET HIGHLIGHTS: FY 2019-20 x(IIRUWVWRLGHQWLI\QHZVRXUFHVRIIXQGLQJDQGFRVWVDYLQJPHDVXUHVZLOOFRQWLQXH x&DSLWDOLPSURYHPHQWSURMHFWVVKRZQDERYHZLOOEHIXQGHGE\+RXVLQJ$XWKRULW\5HVHUYHV FY 2020-21 x(IIRUWVWRLGHQWLI\QHZVRXUFHVRIIXQGLQJDQGFRVWVDYLQJPHDVXUHVZLOOFRQWLQXH x&DSLWDOLPSURYHPHQWSURMHFWVVKRZQDERYHZLOOEHIXQGHGE\+RXVLQJ$XWKRULW\5HVHUYHV 362 FUND 281 PARKVIEW VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $398,371 398,461 398,461 380,263 383,863 Revenues 458,868 450,250 458,776 815,650 567,800 Expenditures 458,779 478,603 476,974 812,050 818,200 Ending Fund Balance $398,461 370,108 380,263 383,863 133,463 RANCHO MIRAGE HOUSING AUTHORITY FUND FINANCIAL SUMMARY Beginning Fund Balance 363 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 5004 Federal Grants $ 25,000 $ 25,000 TOTAL 22,115$ 25,000$ -$ $ 25,000 $25,000 4400 Other Revenue $50 $ 50 TOTAL 508$ 50$70,254$ $50 $50 4413 Rent $ 390,000 $390,000 TOTAL 401,541$ 391,000$ 353,851$ $ 390,000 $390,000 4417 Cable Charges $ 37,900 $ 37,900 TOTAL 34,705$ 34,200$ 34,670$ $ 37,900 $37,900 4609 $ 12,700 $14,850 TOTAL -$ -$ -$ $ 12,700 $14,850 5024 $ 350,000 $100,000 TOTAL -$ -$ -$ $ 350,000 $100,000 $815,650 $567,800 Revenue from miscellaneous sources. REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 281 - PARKVIEW VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Revenue from Federal Grant funds. FUND TOTAL Monthly rent collected from residents. Monthly fee for cable services provided by Parkview Villas. [see related Expenditure under Account #7602 in Fund 281] Non-Operating Transfer In Transfer from Housing Authority Fund. [see related Expenditure under Account # 8801 in Fund 280] Operating Transfer In Transfer from Housing Authority Fund. [see related Expenditure under Account # 8800 in Fund 280] 364 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 Professional/ Technical $ 135,000 $139,000 TOTAL 137,755$ 145,000$ 136,621$ $ 135,000 $139,000 7480 Transportation Program $ 750 $750 TOTAL 466$ 750$ 593$ $ 750 $750 7600 Natural Gas $ 13,000 $ 13,000 TOTAL 14,153$ 11,000$ 17,459$ $ 13,000 $13,000 7602 Cable $ 45,600 $ 47,750 TOTAL 42,835$ 47,500$ 44,747$ $ 45,600 $47,750 7603 Electricity $ 20,000 $ 20,000 TOTAL 17,003$ 22,500$ 16,034$ $ 20,000 $20,000 7606 Water $ 55,000 $ 55,000 TOTAL 51,183$ 57,500$ 58,509$ $ 55,000 $55,000 7612 Maintenance $ 135,000 $135,000 TOTAL 130,141$ 135,000$ 134,329$ $ 135,000 $135,000 7624 $ 500 $500 TOTAL 191$ 500$ -$ $ 500 $500 7800 Mileage $ 150 $ 150 TOTAL 135$ 150$ -$ $ 150 $ 150 Property management services, on-site management fee, credit checks, and legal services related to property management contract, and other specialized services as may be needed. Cab voucher program to provide valley-wide discounted transportation to residents. Increased usage anticipated due to increasing age of residents. REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 281 - PARKVIEW VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX cleaning services, HVAC repairs, landscaping, pest control, pools/spas, alarm monitoring service, minor roof repairs, and additional repairs and maintenance as required. Natural gas usage at Parkview Villas for clubhouse/community room, common areas and manager's unit. Cable usage at Parkview Villas for all units. A portion of costs are recovered by the Housing Authority from the residents. [see related Revenue item under Account # 4417 in Fund 281] Electrical power for Parkview Villas clubhouse/community room, common areas and manager's unit. Irrigation and domestic water for Parkview Villas for clubhouse/community room, common areas, pools, spas and all units. General property maintenance including: trash collection, Vehicle Operations/ Maintenance Operating and maintenance costs for golf cart. Includes lubricants, replacement parts, repairs and tire replacement. Mileage for on-site managers to be reimbursed to property management company. 365 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 281 - PARKVIEW VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX 7806 Meetings/ Travel/ Training $ 700 $700 TOTAL 596$ 750$ 206$ $ 700 $700 7821 Telephone $ 2,000 $ 2,000 TOTAL 748$ 2,000$ 459$ $ 2,000 $2,000 7826 $ 1,350 $1,350 TOTAL 1,171$ 1,350$ 1,110$ $ 1,350 $1,350 7851 $ 1,000 $1,000 TOTAL 418$ 1,000$ 487$ $ 1,000 $1,000 8000 Supplies $ 5,000 $ 5,000 TOTAL 8,897$ 5,000$ 10,258$ $ 5,000 $5,000 8004 Repair & Maintenance Supplies $ 5,000 $5,000 TOTAL 3,177$ 6,000$ 3,840$ $ 5,000 $5,000 8012 Small Tools $ 2,500 $ 2,500 TOTAL 43,009$ 500$ 36,084$ $ 2,500 $2,500 8700 Miscellaneous Expenditures $ 5,000 $5,000 TOTAL 2,394$ 7,500$ 2,436$ $ 5,000 $5,000 8703 Rent Credit / Loss of Use $ 4,500 $4,500 TOTAL 4,452$ 4,453$ 4,452$ $ 4,500 $4,500 8900 Furniture & Equipment $ 30,000 $ 30,000 TOTAL -$ 30,000$ -$ $ 30,000 $ 30,000 Insurance and Bonds Parkview Villas share of insurance and bond expense. Staff attendance at workshops, seminars and conferences related to job duties and/or to obtain/maintain certifications, licenses, commissions, etc. Telephone service charges, answering service and front entry key pad. Internet Access & Service Internet access for Parkview Villas manager's office, clubhouse and community room. Miscellaneous office and janitorial supplies, postage, etc. Plumbing and irrigation parts, electrical supplies for repairs, air conditioner filters, keys and locks, screen materials, window frames, roofing material, drywall, garbage disposals, toilets, batteries, paint and paint supplies, etc. Purchase of small tools necessary to make repairs on equipment or to maintain property and replacement of broken or worn tools. Annual pool permit and rental of furniture for vacant unit used to house residents during cabinet renovations. Parkview Villas credit to tenants and various loss of use expenses. Manager's office furniture, equipment and household appliances such as washers, dryers, water heaters and HVAC units. 366 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 281 - PARKVIEW VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX 9457 $ 50,000 $50,000 TOTAL 11,671$ 25,000$ -$ $ 50,000 $50,000 9503 $ 300,000 $300,000 TOTAL -$ 76,000$ 6,760$ $ 300,000 $300,000 $ 812,050 $818,200 Parkview Cabinetry Parkview Property Improvement FUND TOTAL Capital Needs Assessment Implementation and Pavement Rehabilitation. Interior Unit Renovation: Remove and replace kitchen cabinets, bathroom vanities, linen cabinets, countertops, plumbing fixtures and floor coverings in one unit. 367 368 :+,63(5,1*:$7(56 $*(5(675,&7(' 5(6,'(17,$/&203/(; )81' PROGRAM DESCRIPTION :KLVSHULQJ:DWHUVLVORFDWHGDW5DQFKR0LUDJH/DQHLQ5DQFKR0LUDJH:KLVSHULQJ:DWHUVZDVDFTXLUHG E\WKH5DQFKR0LUDJH+RXVLQJ$XWKRULW\LQ7KHSURSHUW\SURYLGHVDIIRUGDEOHUHVLGHQWLDOXQLWVDOOXQLWV DUHRQHEHGURRPRQHEDWK7KHSULQFLSDOTXDOLI\LQJUHVLGHQWPXVWEHDPLQLPXPRI\HDUVRIDJHDQGWKH KRXVHKROG¶VWRWDODQQXDOJURVVLQFRPHPXVWIDOOZLWKLQWKHYHU\ORZWRPRGHUDWHLQFRPHFDWHJRULHVDVDQQXDOO\ HVWDEOLVKHGE\WKH'HSDUWPHQWRI+RXVLQJDQG8UEDQ'HYHORSPHQW+8' ACCOMPLISHMENTS FY 2018-19 x0DLQWDLQHGDIIRUGDEOHUHQWVIRUWKHSURSHUW\ x&RQWLQXHGVXSHUYLVLRQRIWKHSURSHUW\PDQDJHPHQWFRPSDQ\DQGODQGVFDSHILUP x0DGHODQGVFDSHLPSURYHPHQWVWKURXJKRXWWKHSURSHUW\ GOALS AND OBJECTIVES FY 2019-20 x&RQWLQXHWRPDLQWDLQDQDIIRUGDEOHUHQWVWUXFWXUHDWWKHSURSHUW\ x,GHQWLI\RSSRUWXQLWLHVWRHOLPLQDWHWKHRQJRLQJILQDQFLDOVXEVLG\IURPWKH+RXVLQJ$XWKRULW\ x&UHDWHDILQDQFLDOUHVHUYHDFFRXQWIRUWKHSURSHUW\ x&RPSOHWHDVSKDOWUHSDLUWKURXJKRXWWKHSURSHUW\ FY 2020-21 x&RQWLQXHWRPDLQWDLQDQDIIRUGDEOHUHQWVWUXFWXUHDWWKHSURSHUW\ x&RQWLQXHWRLGHQWLI\RSSRUWXQLWLHVWRPDNHWKHSURSHUW\ILQDQFLDOO\VHOIVXVWDLQLQJ x,PSOHPHQWDQHZGURXJKWWROHUDQWODQGVFDSHSODQIRUWKHSURSHUW\ 369 BUDGET HIGHLIGHTS: FY 2019-20 x(IIRUWVWRLGHQWLI\QHZVRXUFHVRIIXQGLQJDQGFRVWVDYLQJPHDVXUHVZLOOFRQWLQXH x&DSLWDOLPSURYHPHQWSURMHFWVVKRZQDERYHZLOOEHIXQGHGE\+RXVLQJ$XWKRULW\5HVHUYHV FY 2020-21 x(IIRUWVWRLGHQWLI\QHZVRXUFHVRIIXQGLQJDQGFRVWVDYLQJPHDVXUHVZLOOFRQWLQXH x&DSLWDOLPSURYHPHQWSURMHFWVVKRZQDERYHZLOOEHIXQGHGE\+RXVLQJ$XWKRULW\5HVHUYHV 370 FUND 283 WHISPERING WATERS AGE-RESTRICTED SENIOR RESIDENTIAL COMPLEX FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $48,886 44,390 44,390 44,968 47,068 Revenues 164,446 194,920 167,445 235,800 205,800 Expenditures 168,942 200,800 166,867 233,700 233,700 Ending Fund Balance $44,390 38,510 44,968 47,068 19,168 RANCHO MIRAGE HOUSING AUTHORITY FUND FINANCIAL SUMMARY Beginning Fund Balance 371 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 5004 $ 22,500 $22,500 TOTAL 28,201$ 24,500$ -$ $ 22,500 $22,500 4413 Rent $ 112,500 $112,500 TOTAL 127,094$ 130,500$ 158,423$ $ 112,500 $112,500 4417 Cable Charges $ 8,500 $8,500 TOTAL 8,722$ 7,000$ 9,022$ $ 8,500 $8,500 4609 $ 42,300 $42,300 TOTAL -$ 32,920$ -$ $ 42,300 $42,300 5024 $ 50,000 $20,000 TOTAL -$ 32,920$ -$ $ 50,000 $20,000 $ 235,800 $205,800 REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 283 - WHISPERING WATERS AGE-RESTRICTED RESIDENTIAL COMPLEX FY 2019-20 FY 2020-21 AMOUNT AMOUNT Federal Grants Reimbursement from federal grants. FUND TOTAL Monthly rent collected from residents. Monthly fee for cable services provided by Whispering Waters. [see related Expenditure under Account # 7602 in Fund 283] Non- Operating Transfer In Transfer from Housing Authority Fund. [see related Expenditure under Account # 8801 in Fund 280] Operating Transfer In Transfer from Housing Authority Fund. [see related Expenditure under Account # 8800 in Fund 280] 372 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 Professional/ Technical $ 60,000 $60,000 TOTAL 62,272$ 67,500$ 60,747$ $ 60,000 $60,000 7480 Transportation Program $ 200 $200 TOTAL 190$ 200$ 29$$ 200 $200 7600 Natural Gas $ 7,000 $ 7,000 TOTAL 4,598$ 7,500$ 7,994$ $ 7,000 $7,000 7602 Cable $ 10,750 $ 10,750 TOTAL 9,581$ 10,750$ 9,263$ $ 10,750 $10,750 7603 Electricity $ 10,500 $ 10,500 TOTAL 9,907$ 11,750$ 8,879$ $ 10,500 $10,500 7606 Water $ 5,000 $ 5,000 TOTAL 4,650$ 8,000$ 5,828$ $ 5,000 $5,000 7612 Maintenance $ 60,000 $60,000 TOTAL 52,625$ 65,000$ 49,214$ $ 60,000 $60,000 7800 Mileage $ 150 $ 150 TOTAL -$150$ -$$ 150 $ 150 Property management services, on-site management fee, resident credit checks, and legal services related to property management contract, and other specialized services as may be needed, including annual HOA dues. REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 283 - WHISPERING WATERS AGE-RESTRICTED RESIDENTIAL COMPLEX Natural gas usage at Whispering Waters for clubhouse/community room, common areas and manager's unit. Cable usage at Whispering Waters for all units. A portion of costs are recovered by the Housing Authority from the residents. [see related Revenue under Account # 6160] Electrical power for Whispering Waters for clubhouse/community room, common areas and manager's unit. Irrigation and domestic water for Whispering Waters for clubhouse/community room, common areas, pools, spas and all units. General property maintenance including: trash collection, Cab voucher program to provide valley-wide discounted transportation to residents. Mileage for on-site managers to be reimbursed to property management company. cleaning services, HVAC repairs, landscaping, pest control, pools/spas, alarm monitoring service, minor roof repairs, and additional repairs and maintenance as required. 373 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 283 - WHISPERING WATERS AGE-RESTRICTED RESIDENTIAL COMPLEX 7806 Meetings, Training & Travel $ 750 $750 TOTAL 440$ 750$ 60$$ 750 $750 7821 Telephone $ 350 $ 350 TOTAL 403$ 350$ 373$$ 350 $350 7826 $ 1,350 $1,350 TOTAL 1,170$ 1,350$ 1,111$ $ 1,350 $1,350 7839 $ 150 $150 TOTAL -$150$ -$$ 150 $150 7851 $ 1,000 $1,000 TOTAL 419$ 1,000$ 488$$ 1,000 $1,000 8000 Supplies $ 4,000 $ 4,000 TOTAL 5,340$ 3,500$ 4,714$ $ 4,000 $4,000 8004 $ 7,000 $7,000 TOTAL 582$ 7,500$ 1,113$ $ 7,000 $7,000 8012 $ 500 $500 TOTAL 12,125$ 500$ 9,864$ $ 500 $500 8700 $ 1,000 $1,000 TOTAL 798$ 1,000$ 812$$ 1,000 $1,000 8703 $ 4,000 $ 4,000 TOTAL 3,843$ 3,850$ 3,852$ $ 4,000 $ 4,000 Internet access for Whispering Waters manager's office and clubhouse. Reproduction & Printing Reproduction and printing for 3-part work orders and cab vouchers. Small Tools Purchase of small tools necessary to make repairs on equipment or to maintain property and replacement of broken or worn tools. Repair & Maintenance Supplies Plumbing and irrigation parts, electrical supplies for repairs, HVAC filters, keys and locks, screen materials, window frames, batteries, paint and paint supplies, etc. Insurance & Bonds Fire, flood and earthquake insurance for Housing Authority properties. Miscellaneous office and janitorial supplies, postage, etc. Staff attendance at workshops, seminars and conferences related to job duties and/or to obtain/maintain certifications, licenses, commissions, etc. Telephone service charges and answering service. Internet Access & Service Miscellaneous Expenditures Annual pool permit. Rent Credit/ Loss of Use Whispering Waters credit to tenants and various loss of use expenses. 374 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 283 - WHISPERING WATERS AGE-RESTRICTED RESIDENTIAL COMPLEX 8900 Furniture & Equipment $ 10,000 $10,000 TOTAL -$10,000$ -$$ 10,000 $10,000 9504 $ 50,000 $50,000 TOTAL -$17,500$ -$$ 50,000 $50,000 $ 233,700 $ 233,700 Manager's office furniture and equipment and household appliances such as washers, dryers, water heaters and air conditioners. FUND TOTAL Whispering Waters Property Improvement Capital Needs Assessment Implementation and Pavement Rehabilitation. 375 376 6$17$526$9,//$6 $*(5(675,&7(' 5(6,'(17,$/&203/(; )81' PROGRAM DESCRIPTION 6DQWD5RVD9LOODVLVORFDWHGRQ3HWHUVRQ5RDGQHDUWKHLQWHUVHFWLRQRI+LJKZD\DQG3HWHUVRQ5RDGLQ5DQFKR 0LUDJH7KHUHVLGHQWLDOFRPPXQLW\ZDVEXLOWDVQHZFRQVWUXFWLRQDQGRSHQHGE\WKH+RXVLQJ$XWKRULW\LQ 7KH SURSHUW\ RIIHUV WZREHGURRPWZREDWK DIIRUGDEOH XQLWV 7KH SULQFLSDO TXDOLI\LQJ UHVLGHQW PXVW EH D PLQLPXPRI\HDUVRIDJHDQGWKHKRXVHKROG¶VWRWDODQQXDOJURVVLQFRPHPXVWIDOOZLWKLQWKHYHU\ORZWR PRGHUDWH LQFRPH FDWHJRULHV DV DQQXDOO\ HVWDEOLVKHG E\ WKH 'HSDUWPHQW RI +RXVLQJ DQG 8UEDQ 'HYHORSPHQW +8' ACCOMPLISHMENTS FY 2018-19 x 0DLQWDLQHGDIIRUGDEOHUHQWVIRUWKHSURSHUW\ x &RQWLQXHGVXSHUYLVLRQRIWKHSURSHUW\PDQDJHPHQWFRPSDQ\DQGODQGVFDSHILUP x 0DGHODQGVFDSHLPSURYHPHQWVWKURXJKRXWWKHSURSHUW\ GOALS AND OBJECTIVES FY 2019-20 x &RQWLQXHWRPDLQWDLQDQDIIRUGDEOHUHQWVWUXFWXUHDWWKHSURSHUW\ x ,GHQWLI\RSSRUWXQLWLHVWRHOLPLQDWHWKHRQJRLQJILQDQFLDOVXEVLG\IURPWKH+RXVLQJ$XWKRULW\ x ,PSOHPHQWDQHZGURXJKWWROHUDQWODQGVFDSHSODQIRUWKHSURSHUW\ x &RPSOHWHDVSKDOWUHSDLUWKURXJKRXWWKHSURSHUW\ FY 2020-21 x &RQWLQXHWRPDLQWDLQDQDIIRUGDEOHUHQWVWUXFWXUHDWWKHSURSHUW\ x &RQWLQXHWRLGHQWLI\RSSRUWXQLWLHVWRPDNHWKHSURSHUW\PRUHILQDQFLDOO\VHOIVXVWDLQLQJ x ,PSOHPHQWDQHZGURXJKWWROHUDQWODQGVFDSHSODQIRUWKHSURSHUW\ 377 BUDGET HIGHLIGHTS: FY 2019-20 x(IIRUWVWRLGHQWLI\QHZVRXUFHVRIIXQGLQJDQGFRVWVDYLQJPHDVXUHVZLOOFRQWLQXH x&DSLWDOLPSURYHPHQWSURMHFWVVKRZQDERYHZLOOEHIXQGHGE\+RXVLQJ$XWKRULW\5HVHUYHV FY 2020-21 x(IIRUWVWRLGHQWLI\QHZVRXUFHVRIIXQGLQJDQGFRVWVDYLQJPHDVXUHVZLOOFRQWLQXH x&DSLWDOLPSURYHPHQWSURMHFWVVKRZQDERYHZLOOEHIXQGHGE\+RXVLQJ$XWKRULW\5HVHUYHV 378 FUND 284 SANTA ROSA VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $284,841 333,429 333,429 357,228 366,928 Revenues 277,316 264,300 273,153 282,950 265,450 Expenditures 228,728 268,000 249,353 273,250 262,750 Ending Fund Balance $333,429 329,729 357,228 366,928 369,628 RANCHO MIRAGE HOUSING AUTHORITY FUND FINANCIAL SUMMARY Beginning Fund Balance 379 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 5004 $ 4,700 $4,700 TOTAL 50$50$-$ $ 4,700 $4,700 4400 $50 $50 TOTAL 50$50$75$$50 $50 4413 Rent $ 235,000 $235,000 TOTAL 254,764$ 242,000$ 250,555$ $ 235,000 $235,000 4417 Cable Charges $ 16,000 $16,000 TOTAL 15,327$ 15,250$ 15,299$ $ 16,000 $16,000 4418 $ 7,200 $7,200 TOTAL 7,175$ 7,000$ 7,224$ $ 7,200 $7,200 5024 $ 20,000 $2,500 TOTAL -$ -$ -$ $ 20,000 $2,500 $ 282,950 $265,450 REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 284 - SANTA ROSA VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX FY 2019-20 FY 2020-21 AMOUNT AMOUNT Other Revenue Miscellaneous sources of revenue. Federal Grants Reimbursement from federal grants. FUND TOTAL Monthly rent collected from residents. Monthly fee for cable services provided by Santa Rosa Villas. [see related Expenditure under Account # 7602 in Fund 284] Domestic Water Charges Monthly fee for resident's domestic water usage. [see related Expenditure under Account # 7606 in Fund 284] Non- Operating Transfer In Transfer from Housing Authority Fund. [see related Expenditure under Account # 8801 in Fund 280] 380 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 Professional/ Technical $ 75,000 $77,000 TOTAL 75,237$ 87,250$ 75,341$ $ 75,000 $77,000 7480 Transportation Program $ 250 $250 TOTAL 5$250$ 487$ $ 250 $250 7600 Natural Gas $ 11,000 $ 11,000 TOTAL 9,427$ 11,000$ 11,102$ $ 11,000 $11,000 7602 Cable $ 20,000 $ 20,000 TOTAL 17,873$ 19,000$ 18,439$ $ 20,000 $20,000 7603 Electricity $ 15,000 $ 15,000 TOTAL 8,585$ 15,500$ 8,148$ $ 15,000 $15,000 7606 Water $ 20,000 $ 20,000 TOTAL 15,543$ 23,000$ 22,145$$ 20,000 $20,000 7612 Maintenance $ 75,000 $ 75,000 TOTAL 71,226$ 75,000$ 74,657$ $ 75,000 $75,000 7800 Mileage $ 150 $ 150 TOTAL 57$150$ -$ $ 150 $150 7806 Meetings, Training & Travel $ 750 $ 750 TOTAL 455$ 750$ 53$$ 750 $ 750 Property management services, on-site management fee, resident credit checks, and legal services related to property management contract, and other specialized services as may be needed. Cab voucher program to provide valley-wide discounted transportation to residents. REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 284 - SANTA ROSA VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX Natural gas usage at Santa Rosa Villas for clubhouse/community room, common areas and manager's unit. Cable usage at Santa Rosa Villas for all units. A portion of costs are recovered by the Housing Authority from the residents. [see related Revenue under Account # 4417 in Fund 284] Electrical power for Santa Rosa Villas for clubhouse/community room, common areas and manager's unit. Irrigation and domestic water for clubhouse/community room, General property maintenance including: trash collection, cleaning services, HVAC repairs, landscaping, pest control, pools/spas, alarm monitoring service, minor roof repairs, and additional repairs and maintenance as required. Mileage for on-site managers to be reimbursed to property management company. Staff attendance at workshops, seminars and conferences related to job duties and/or to obtain/maintain certifications, licenses, commissions, etc. 381 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 284 - SANTA ROSA VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX 7821 Telephone $ 350 $ 350 TOTAL 187$ 350$ 62$$ 350 $350 7826 $ 1,350 $1,350 TOTAL 1,081$ 1,350$ 1,185$ $ 1,350 $1,350 7839 $ 150 $150 TOTAL -$ 150$ -$ $ 150 $150 7851 $ 1,000 $1,000 TOTAL 418$ 1,000$ 243$ $ 1,000 $1,000 8000 Supplies $ 4,000 $ 4,000 TOTAL 4,333$ 4,000$ 5,466$ $ 4,000 $4,000 8004 $ 5,000 $5,000 TOTAL 1,391$ 5,000$ 1,590$ $ 5,000 $5,000 8012 $ 500 $500 TOTAL 9,380$ 500$ 10,881$ $ 500 $500 8700 $ 1,000 $1,000 TOTAL 798$ 1,000$ 812$ $ 1,000 $1,000 8703 $ 12,750 $ 12,750 TOTAL 12,732$ 12,750$ 12,768$$ 12,750 $ 12,750 Internet Access & Service Internet access for Santa Rosa Villas manager's office and community room. Telephone monthly service charges, answering service and front entry key pad. Reproduction & Printing Reproduction and printing for 3-part work orders and cab vouchers. Insurance & Bonds Fire, flood and earthquake insurance for Housing Authority properties. Santa Rosa Villas credit to tenants and various loss of use expenses. Miscellaneous Expenditures Rent Credit/ Loss of Use Miscellaneous office and janitorial supplies, postage, etc. Repair & Maintenance Supplies Plumbing and irrigation parts, electrical supplies for repairs, keys and locks, screen materials, window frames, HVAC filters, paint and paint supplies, etc. Annual pool permit. Small Tools Purchase of small tools necessary to make repairs on equipment or to maintain property and replacement of broken or worn tools. 382 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 284 - SANTA ROSA VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX 8900 Furniture & Equipment $ 10,000 $10,000 TOTAL -$ 10,000$ -$ $ 10,000 $10,000 9505 $ 20,000 $7,500 TOTAL -$ 2,500$ 3,500$ $ 20,000 $7,500 $ 273,250 $262,750 Capital Needs Assessment Implementation and Pavement Rehabilitation. FUND TOTAL Manager's office furniture and equipment and household appliances such as washers, dryers, water heaters and air conditioners. Santa Rosa Property Improvement 383 384 5$1&+23$/06 02%,/(+20(3$5. )81' PROGRAM DESCRIPTION 7KH5DQFKR3DOPV0RELOH+RPH&RPPXQLW\LVORFDWHGDW3HWHUVRQ5RDGLQ5DQFKR0LUDJH5DQFKR 3DOPVZDVDFTXLUHGE\WKH+RXVLQJ$XWKRULW\LQ ACCOMPLISHMENTS FY 2018-19 x &RPSOHWHGGHPROLWLRQSURFHVVRISRRODQGFOXEKRXVH x &RPSOHWHGDYDULHW\RIPDLQWHQDQFHLQLWLDWLYHVUHODWHGWRWKHODQGVFDSLQJ GOALS AND OBJECTIVES FY 2019-20 x 3UHSDUHWKHVLWHIRUIXWXUHGHYHORSPHQW FY 2020-21 x 7REHGHWHUPLQHGIROORZLQJGHYHORSPHQWSUHSDUDWLRQRIVLWH 385 FUND 285 RANCHO PALMS MOBILE HOME PARK FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $- -- - - Revenues 9,622 - 4,865 15,000 15,000 Expenditures 9,622 4,870 4,865 15,000 15,000 Ending Fund Balance $-(4,870)- - - RANCHO MIRAGE HOUSING AUTHORITY FUND FINANCIAL SUMMARY Beginning Fund Balance 386 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4413 Rent $-$- TOTAL -$-$-$$-$- 4609 $ 15,000 $15,000 TOTAL 9,622$ -$ (9,622)$$ 15,000 $15,000 $ 15,000 $15,000FUND TOTAL Operating Transfer In Transfer from Housing Authority Fund. [see related Expenditure under Account # 8800 in Fund 280] FY 2019-20 FY 2020-21 AMOUNT AMOUNT Monthly rent collected from residents. REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 285- RANCHO PALMS MOBILE HOME PARK 387 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7612 Maintenance $ 15,000 $ 15,000 TOTAL 3,005$-$ 2,987$$ 15,000 $15,000 $ 15,000 $ 15,000FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Property maintenance including landscaping (weed/overgrowth removal) and general upkeep of vacant parcel as required. REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 285- RANCHO PALMS MOBILE HOME PARK 388 6$1-$&,1729,//$6 $*(5(675,&7(' 5(6,'(17,$/&203/(; )81' PROGRAM DESCRIPTION 6DQ-DFLQWR9LOODVLVORFDWHGDW6DQ-DFLQWR'ULYHLQ5DQFKR0LUDJH7KHQHZO\FRQVWUXFWHGFRPSOH[ EHJDQDFFHSWLQJUHVLGHQWVLQ$SULODQGRIIHUVDIIRUGDEOHXQLWVRQHEHGURRPRQHEDWKWZR EHGURRPRQHDQGDKDOIEDWKDQGWZREHGURRPWZREDWKXQLWV7KHSULQFLSDOTXDOLI\LQJUHVLGHQWPXVWEHD PLQLPXPRI\HDUVRIDJHDQGWKHKRXVHKROG¶VWRWDODQQXDOJURVVLQFRPHPXVWIDOOZLWKLQWKHYHU\ORZWR PRGHUDWHLQFRPHFDWHJRULHVDVDQQXDOO\HVWDEOLVKHGE\WKH'HSDUWPHQWRI+RXVLQJDQG8UEDQ'HYHORSPHQW +8' ACCOMPLISHMENTS FY 2018-19 x0DLQWDLQHGDIIRUGDEOHUHQWVIRUWKHSURSHUW\ x&RQWLQXHGVXSHUYLVLRQRIWKHSURSHUW\PDQDJHPHQWFRPSDQ\DQGODQGVFDSHILUP x&RQWLQXHGZLWKWKHUHSOHQLVKPHQWRIWKHODQGVFDSLQJWKURXJKRXWWKHSURSHUW\ x,QVWDOOHGOLJKWLQJDWGRJSDUN GOALS AND OBJECTIVES FY 2019-20 x&RQWLQXHWRPDLQWDLQDQDIIRUGDEOHUHQWVWUXFWXUHDWWKHSURSHUW\ x&UHDWHDILQDQFLDOUHVHUYHDFFRXQWIRUWKHSURSHUW\ x&RPSOHWHDVSKDOWUHSDLUWKURXJKRXWWKHSURSHUW\ FY 2020-21 x&RQWLQXHWRPDLQWDLQDQDIIRUGDEOHUHQWVWUXFWXUHDWWKHSURSHUW\ x*URZWKHUHVHUYHDFFRXQWIRUWKHSURSHUW\ x&RQWLQXHWRH[SORUHRSSRUWXQLWLHVIRUHQHUJ\FRQVHUYDWLRQ 389 BUDGET HIGHLIGHTS: FY 2019-20 x2YHULQUHYHQXHDIWHUH[SHQGLWXUHVLVH[SHFWHGWREHJHQHUDWHGE\WKHSURSHUW\ x&DSLWDOLPSURYHPHQWSURMHFWVVKRZQDERYHZLOOEHIXQGHGE\+RXVLQJ$XWKRULW\5HVHUYHV FY 2020-21 x2YHULQUHYHQXHDIWHUH[SHQGLWXUHVLVH[SHFWHGWREHJHQHUDWHGE\WKHSURSHUW\ x&DSLWDOLPSURYHPHQWSURMHFWVVKRZQDERYHZLOOEHIXQGHGE\+RXVLQJ$XWKRULW\5HVHUYHV 390 FUND 286 - SAN JACINTO VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $1,557,647 1,740,787 1,740,787 1,996,301 2,174,751 Revenues 664,483 664,550 680,690 717,950 697,950 Expenditures 481,343 525,000 425,176 539,500 530,500 Ending Fund Balance $1,740,787 1,880,337 1,996,301 2,174,751 2,342,201 RANCHO MIRAGE HOUSING AUTHORITY FUND FINANCIAL SUMMARY Beginning Fund Balance 391 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4400 $50 $50 TOTAL 296$ 50$358$ $50 $50 4413 Rent $ 640,000 $640,000 TOTAL 612,559$ 613,000$ 628,434$ $ 640,000 $640,000 4417 Cable Charges $ 34,400 $34,400 TOTAL 30,459$ 33,000$ 33,142$ $ 34,400 $34,400 4418 $ 18,500 $18,500 TOTAL 21,169$ 18,500$ 18,756$ $ 18,500 $18,500 5024 $ 25,000 $5,000 TOTAL -$ -$ -$ $ 25,000 $5,000 $ 717,950 $697,950 REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 286 - SAN JACINTO VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX FY 2019-20 FY 2020-21 AMOUNT AMOUNT Other Revenue Revenue from miscellaneous sources. FUND TOTAL Monthly rent collected from residents. Monthly fee for cable services provided by San Jacinto Villas. [see related Expenditure under Account # 7602 in Fund 286 ] Domestic Water Charges Monthly fee for resident's domestic water usage. [see related Expenditure under Account # 7606 in Fund 286] Non- Operating Transfer In Transfer from Housing Authority Fund. [see related Expenditure under Account # 8801 in Fund 280] 392 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 Professional/ Technical $ 130,000 $141,000 TOTAL 137,868$ 142,500$ 127,533$ $ 130,000 $141,000 7480 Transportation Program $ 750 $750 TOTAL 625$ 750$ 1,152$ $ 750 $750 7600 Natural Gas $ 17,000 $ 17,000 TOTAL 15,409$ 15,000$ 22,076$$ 17,000 $17,000 7602 Cable $ 40,000 $ 40,000 TOTAL 3,546$ 30,000$ 4,893$$ 40,000 $40,000 7603 Electricity $ 35,000 $ 35,000 TOTAL 28,490$ 40,000$ 31,477$$ 35,000 $35,000 7606 Water $ 35,000 $ 35,000 TOTAL 54,507$ 35,000$ 33,607$$ 35,000 $35,000 7612 Maintenance $ 195,000 $195,000 TOTAL 177,427$ 195,000$ 163,720$ $ 195,000 $195,000 7624 $ 500 $500 TOTAL -$ 500$ -$ $ 500 $500 7800 Mileage $ 150 $ 150 TOTAL 312$ 150$ -$ $ 150 $150 7821 Telephone $ 1,750 $ 1,750 TOTAL 2,745$ 1,750$ 9,129$ $ 1,750 $ 1,750 Property management services, on-site management fee, and resident credit checks related to property management contract, and other specialized services as may be needed. Cab voucher program to provide valley-wide discounted transportation to residents. REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 286 - SAN JACINTO VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX Natural gas usage at San Jacinto Villas for clubhouse/community room, common areas and manager's unit. Cable usage at San Jacinto Villas for all units. A portion of costs are recovered by the Housing Authority from the residents. [see related Revenue under Account # 4417 in Fund 286 ] Electrical power for San Jacinto Villas for clubhouse/community room, common areas and manager's unit. Irrigation and domestic water for San Jacinto Villas for clubhouse/community room, common areas, pools, spas and all units. A portion of costs are recovered by the Housing Authority from the residents. [see related Revenue under Account # 4418 in Fund 286 ] Property maintenance including: trash collection, landscaping, pest control, pool/spa, alarm monitoring service, HVAC repairs, water conservation, electrical improvements, repairs and maintenance as required and not under warranty. Vehicle Operations/ Maintenance Operating and maintenance costs for golf cart. Includes lubricants, replacement parts, repairs and tire replacement. Mileage for on-site managers to be reimbursed to property management company. Telephone monthly service charges, answering service and front entry key pad. 393 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 286 - SAN JACINTO VILLAS AGE-RESTRICTED RESIDENTIAL COMPLEX 7826 $ 1,350 $1,350 TOTAL 1,149$ 1,350$ 1,317$$ 1,350 $1,350 8000 Supplies $ 10,000 $ 10,000 TOTAL 11,396$ 9,500$ 10,227$ $ 10,000 $10,000 8004 $ 10,000 $10,000 TOTAL 4,685$ 15,500$ 3,289$ $ 10,000 $10,000 8012 $ 500 $500 TOTAL 34,088$ 500$ 4,691$ $ 500 $500 8700 $ 1,000 $1,000 TOTAL 798$ 1,000$ 812$ $ 1,000 $1,000 8703 $ 6,500 $6,500 TOTAL 6,486$ 6,500$ 6,504$ $ 6,500 $6,500 8900 Furniture & Equipment $ 30,000 $30,000 TOTAL 566$ 30,000$ -$ $ 30,000 $30,000 9506 $ 25,000 $5,000 TOTAL -$ -$ 1,900$$ 25,000 $5,000 $ 539,500 $530,500 Internet Access & Service Internet access for San Jacinto Villas manager's office and community room. Rent Credit/ Loss of Use San Jacinto Villas credit to tenants and various loss of use expenses. Capital Needs Assessment Implementation and Pavement Rehabilitation. FUND TOTAL Miscellaneous office and janitorial supplies, postage, etc. Repair & Maintenance Supplies Plumbing and irrigation parts, electrical supplies for repairs, keys and locks, screen materials, window frames, HVAC filters, paint and paint supplies, etc. Miscellaneous Expenditure Miscellaneous expenditures. Small Tools, Furniture & Equipment Purchase of small tools necessary to make repairs on equipment or to maintain property and replacement of broken or worn tools. Manager's office furniture and equipment and household appliances such as washers, dryers, water heaters and air conditioners. San Jacinto Property Improvement 394 02%,/(+20( 23(5$7,1*)81' )81' PROGRAM DESCRIPTION 7KH0RELOH+RPH2SHUDWLQJ)XQGZDVGHYHORSHG)<DQGLVXVHGWRDFFRXQWIRUUHYHQXHVDQGH[SHQGLWXUHV DVVRFLDWHGZLWKWKHOHJDOSHUPLWWLQJRIWKH&LW\¶V0RELOH+RPHIDFLOLWLHV5HYHQXHFROOHFWHGIURPWKH0RELOH +RPH2SHUDWLQJ3HUPLWVLVXVHGWRRIIVHWWKHFRVWVRISURJUDPDGPLQLVWUDWLRQDQGUHTXLUHGIDFLOLW\LQVSHFWLRQV GOALS AND OBJECTIVES FY 2019-20 x&RQWLQXHWRFRPSO\ZLWKWKHOHJDODVSHFWVRIWKH0RELOH+RPH3HUPLWSURFHVV FY 2020-21 x&RQWLQXHWRFRPSO\ZLWKWKHOHJDODVSHFWVRIWKH0RELOH+RPH3HUPLWSURFHVV 395 FUND 287 - Mobile Home Operating Fund FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $11,859 16,339 16,339 21,219 25,719 Revenues 4,480 - 4,880 4,500 4,500 Expenditures ----- Ending Fund Balance $16,339 16,339 21,219 25,719 30,219 RANCHO MIRAGE HOUSING AUTHORITY FUND FINANCIAL SUMMARY Beginning Fund Balance 396 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4210 Mobile Home Operating Permit $ 4,500 $4,500 TOTAL 4,480$ -$ 4,880$$ 4,500 $4,500 $ 4,500 $ 4,500FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT Fees collected from park owners and shared by the City and the State of California. Assumption: Based on number of mobile home park spaces in the City as identified in State of California documents titled "Permit to Operate". [Moved from 280-4210] REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 287 - MOBILE HOME OPERATING FUND REQUESTED REQUESTED 397 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE $-$-FUND TOTAL FY 2019-20 FY 2020-21 AMOUNT AMOUNT REQUESTED REQUESTED EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 287 - MOBILE HOME OPERATING FUND 398 399 RESOLUTION NO. 2019-HA-04 A RESOLUTION OF THE CITY OF RANCHO MIRAGE HOUSING AUTHORITY BOARD OF DIRECTORS ADOPTING AND APPROVING A SCHEDULE OF REIMBURSEMENT FOR CITY STAFF TIME TO BE PAID TO THE CITY OF RANCHO MIRAGE FOR FISCAL YEAR 2019-2020 AND TENTATIVELY FOR FISCAL YEAR 2020-2021 WHEREAS , the City of Rancho Mirage ("City") is a charter city and recognized for certain purposes as a political subdivision of the State of California ; and WHEREAS , the City Council established the City of Rancho Mirage Housing Authority ("Housing Authority") Board (the "Board") which serves as a legislative body responsible for establishing policies for the operation of the Housing Authority ; and WHEREAS, the Board cons ist of the five members of the City Council ; and WHEREAS, due to the demise of the City of Rancho Mirage Redevelopment Agency which halted the influx of tax increment revenue, a portion of which was used to fund the operation of the Housing Authority, the Housing Authority has to rely on the services of certain City staff to fulfill the statutory duties and other duties of the Housing Authority , subject to reimbursement of said services by the Housing Authority; and WHEREAS , the Finance Division of the Department of Administrative Services manages the financial affairs of the City and the Housing Authority, provides financial advice and information to the City Manager, Housing Manager, City Council and Board regarding the fiscal affairs of the Housing Authority and the City, and prepares the annual budgets for the City and Housing Authority ; and WHEREAS, the Finance Division has prepared a "Schedule of Reimbursement" for certain Housing Authority activities that require certain designated services to be provided by staff of certain City Departments and/or Divisions , subject to the reimbursement provisions set forth therein . NOW, THEREFORE, THE CITY OF RANCHO MIRAGE HOUSING AUTHORITY BOARD OF DIRECTORS DOES HEREBY RESOLVE, DECLARE, DETERMINE , AND ORDER AS FOLLOWS: Section 1. Recitals. That the Recitals set forth above are true and correct. Section 2. Adoption of Reimbursement Schedule. That the Board of Directors hereby adopts and approves the Schedule of Reimbursement, attached hereto and incorporated herein by this reference as Exhibit "A ," 400 and directs that the Housing Authority shall pay the City the full amount of reimbursement reflected therein . Section 3. Severability. That should any provision , section , paragraph , sentence or word of this Resolution and/or Schedule of Reimbursement be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation , the remaining provisions, sections , paragraphs , sentences or words of this Resolut ion and/or Schedule of Reimbursement as hereby adopted shall remain in full force and effect. Section 4 . Repeal of Conflicting Provis ions. That all the provisions heretofore adopted by the Board of Directors that are in conflict w ith the provisions of this Resolution are hereby repealed . Section 5. Effective Date. That this Resolution shall take effect upon its adoption . Section 6. Certification . That the Board Secretary shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions . [THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK) 401 PASSED, APPROVED, AND ADOPTED on this 6th day of June , 2019 . CITY OF RANCHO MIRAGE ~=&~ ATTEST : Kristie Ramos, Board Secretary APPROVED AS TO FORM: r;~ Steven B . Quintanilla, General Counsel C.D\-:...__ \::)~ ..... ·,s \c:.~-~~~r.-~ ~ c.rp ~ ~ -\ ( 't) -...J "'s c.-\ 402 EXHIBIT "A" SCHEDULE OF REIMBURSEMENT FOR CITY STAFF TIME [SEE ATTACHED] 403---~--------------.; ------------------------------Allocated Allocated Total Allocated Allocated Total Allocation Salary Benefits Allocation Allocation Salary Benefits Allocation Title Percentage Salary FY 19/20 FY 19/20 FY 19/20 Percentage Salary FY 20/21 FY 20/21 Benefits FY 20/21 City Manager 5% 215,000 $ 11,750 $ 3,137 $ 14,887 5% 215,000 $ 11,750 $ 3,290 65,800 $ 15,040 !Executive Coordinator 5% 99,356 $ 4,968 $ 2,036 $ 7,004 5% 99,356 $ 4,968 $ 2,159 43,182 $ 7,127 Senior Management Analyst 5% 83,392 $ 4,170 $ 1,031 $ 5,201 5% 87,999 $ 4,400 $ 1,113 22,256 $ 5,513 City Clerk 5% 97,094 $ 4,855 $ 1,895 $ 6,749 5% 100,006 $ 5,000 $ 2,008 40,151 $ 7,008 Administrative Analyst 5% 54,897 $ 2,745 $ 917 $ 3,662 5% 56,708 $ 2,835 $ 977 19,533 $ 3,812 Records Manager 5% 81,722 $ 4,086 $ 1,637 $ 5,723 5% 81,722 $ 4,086 $ 1,734 34,681 $ 5,820 Records Management Coordinator 5% 81,712 $ 4,086 $ 1,156 $ 5,242 5% 81,712 $ 4,086 $ 1,223 24,463 $ 5,309 Human Resource Manager 5% I 19,906 $ 5,995 $ 1,284 $ 7,280 5% 125,901 $ 6,295 $ 1,377 27,534 $ 7,672 Human Resource Specialist 5% 87,606 $ 4,380 $ 1,532 $ 5,912 5% 90,246 $ 4,512 $ 1,640 32,804 $ 6,152 Information Services Senior Manager 10% 127,458 $ 12,746 $ 4,688 $ 17,434 10% 131,297 $ 13,130 $ 4,984 49,841 s 18,114 Network & Support Specialist 5% 85,828 $ 4,291 $ 1,973 $ 6,265 5% 85,828 $ 4,291 $ 2,093 41,856 $ 6,384 IT Enterprise Specialist 5% 83,843 $ 4,192 $ 1,774 $ 5,966 5% 86,369 $ 4,318 $ 1,895 37,900 $ 6,213 Director of Administrative Services 10% 164,351 $ 17,435 $ 5,639 $ 23,074 10% 164,902 $ 16,490 $ 5,920 59,196 $ 22,410 Finance Manager 20% 115,314 $ 24,063 $ 7,952 $ 32,015 20% I 19,134 $ 23,827 $ 8,528 42,640 $ 32,355 Financial Analyst 20% 72,890 $ 15,578 $ 6,731 $ 22,309 20% 76,917 $ 15,383 $ 7,224 36,121 $ 22,608 Senior Accounting Technician 20% 67,517 $ 14,503 $ 5,695 $ 20,198 20% 68,245 $ 13,649 $ 6,057 30,286 $ 19,706 Accounting Technician fi 10% 61,240 $ 6,124 $ 2,713 $ 8,837 10% 61,901 $ 6,190 $ 2,882 28,823 $ 9,072 Accounting Technician II 10% 52,879 $ 5,288 $ 1,672 $ 6,960 10% 54,409 $ 5,441 $ 1,781 17,809 $ 7,222 ~ccounting Technician II 10% 51,897 $ 5,190 $ 1,661 $ 6,850 10% 53,609 $ 5,361 $ 1,770 17,703 $ 7,131 Media & Communications Specialist 5% 89,711 $ 4,486 $ 1,063 $ 5,549 5% 91,455 $ 4,573 $ 1,134 22,688 $ 5,707 !Building Official 10% 114,429 $ I 1,443 $ 3,736 $ 15,179 10% I 17,876 $ I 1,788 $ 4,007 40,074 $ 15,795 Building Inspector IT 10% 77,831 $ 7,783 $ 3,756 $ 11,539 10% 78,220 $ 7,822 $ 3,991 39,911 $ I 1,813 Building Inspector II 5% 62,225 $ 3,1 I I $ 1,636 $ 4,748 5% 65,663 $ 3,283 $ 1,755 35,099 $ 5,038 Senior Code Compliance Officer 5% 93,932 $ 4,697 $ 1,086 $ 5,782 5% 95,810 $ 4,791 $ 1,157 23,149 $ 5,948 Director of Marketing 25% 160,880 $ 40,220 $ 13,573 $ 53,794 25% 164,902 $ 41,226 $ 14,304 57,218 $ 55,530 Management Analyst SO% 76,054 $ 38,027 $ 17,354 $ 55,381 50% 80,256 $ 40,128 $ 18,631 37,262 $ 58,759 AudioNisual Technician 10% 59,966 $ 5,997 $ 3,319 $ 9,315 10% 63,280 $ 6,328 $ 3,557 35,570 $ 9,885 Contract Specialist 5% 103,253 $ 5,163 $ 2,063 s 7,226 5% 103,253 $ 5,163 $ 2,188 43,761 $ 7,351 Public Works Director 10% 160,888 $ 16,089 $ 4,902 $ 20,991 10% 164,902 $ 16,490 $ 5,194 51,942 $ 21,684 Public Works Senior Manager 5% 102,563 $ 5,128 $ 2,412 $ 7,540 5% 108,230 $ 5,411 $ 1,892 37,841 $ 7,304 Streets Supervisor 5% 81,755 $ 4,088 $ 1,809 $ 5,896 5% 84,218 $ 4,211 $ 1,935 38,692 $ 6,146 Street Maintenance Worker II 5% 67,249 $ 3,362 $ 1,842 $ 5,205 5% 67,249 $ 3,362 $ 1,955 39,096 $ 5,317 Street Maintenance Worker I 5% 48,743 $ 2,437 $ 1,603 $ 4,040 5% 50,211 $ 2,511 $ 1,710 34,191 $ 4,220 Street Maintenance Worker I 5% 42,617 $ 2,131 $ 1,575 $ 3,706 5% 44,972 $ 2,249 s 1,685 33,699 $ 3,934 ""acilities Maintenance Worker I 5% 50,077 $ 2,504 $ 1,61 I $ 4,115 5% 44,972 $ 2,249 $ 1,685 33,699 $ 3,934 Senior Building/Parks Maintenance Worke 5% 70,451 $ 3,523 $ 1,864 s 5,386 5% 70,611 $ 3,531 $ 1,652 33,030 $ 5,182 Office Assistant Til 5% 60,996 $ 3,050 $ 1,491 s 4,540 5% 60,996 $ 3,050 $ 1,580 31,602 $ 4,630 Sub-Total 3,327,524 $ 319,682 121,817 441,499 $ 324,177 $ 128,667 $ 1,341,103 $ 452,844 Overhead Allocation 10% $ 31,968 $ 12,182 $ 32,418 $ 12,867 Total Allocation $3,327,524 s 351,650 s 133,999 s 485,649 $3,398,338 s 356,595 s 141,534 s 1,341,103 s 498,129 404 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) CITY OF RANCHO MIRAGE) CERTIFICATION I , Kristie Ramos , Board Secretary of the Housing Authority Board of the City of Rancho Mirage , California do hereby certify that Resolution No. 2019-HA-04 was duly adopted by City of Rancho Mirage , California, at a regular meeting thereof held on the 61h day of June 2019 , by the following vote : AYES : NOES : ABSENT: ABSTAIN: Hobart, Kite , Smotrich, Townsend, Weill. None . None . None . Kristie Ramos Board Secretary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x0DLQWDLQHGFXVWRPHUSDUWLFLSDWLRQRI x0DLQWDLQHGVDYLQJVRQJHQHUDWLRQUDWHVE\RIIHULQJUDWHVORZHUWKDQ6&(JHQHUDWLRQUDWHV x5HLQYHVWHGSURJUDPIXQGVLQWRWKHFRPPXQLW\WKURXJKWKHVXFFHVVIXOODXQFKRIWKH5HVLGHQWLDO6RODU 5HEDWH3URJUDP GOALS AND OBJECTIVTIVES FY 2019-20 x0D[LPL]HDQGPDLQWDLQFXVWRPHUSDUWLFLSDWLRQ x0DLQWDLQDPLQLPXPVDYLQJVRQJHQHUDWLRQUDWHVE\RIIHULQJHQHUJ\UDWHVWKDWDUHDWSDULW\RUORZHU WKDQ6&(JHQHUDWLRQUDWHV x%XLOGVXIILFLHQWUHVHUYHVWRHQVXUHSURJUDPVWDELOLW\ FY 2020-21 x0DLQWDLQDPLQLPXPVDYLQJVRQJHQHUDWLRQUDWHVE\RIIHULQJHQHUJ\UDWHVWKDWDUHDWSDULW\RUORZHU WKDQ6&(JHQHUDWLRQUDWHV x6WLPXODWHWKHGHYHORSPHQWRIQHZUHQHZDEOHHQHUJ\SURJUDPVSURMHFWVDQGFOHDQWHFKLQQRYDWLRQ 405 FUND 600 - RANCHO MIRAGE ENERGY AUTHORITY FY 17-18 FY 18-19 FY 18-19 FY 19-20 FY 20-21 Actual Budget Estimate Requested Requested $-759,966 759,966 2,661,144 5,755,644 Revenues 2,094,542 15,800,000 17,940,620 20,870,000 18,365,000 Expenditures 1,334,576 16,040,000 16,039,442 17,775,500 18,145,500 Ending Fund Balance $759,966 519,966 2,661,144 5,755,644 5,975,144 RANCHO MIRAGE HOUSING AUTHORITY FUND FINANCIAL SUMMARY Beginning Fund Balance 406 ACCT ACCOUNT DESCRIPTIONS AND FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME ASSUMPTIONS ACTUAL BUDGET ESTIMATE 4230 $ 20,850,000 $18,325,000 TOTAL 2,094,542$ 15,800,000$ 17,939,694$ $ 20,850,000 $18,325,000 4505 Interest on RMEA Investments $ 20,000 $40,000 TOTAL -$ -$ 926$$ 20,000 $40,000 $ 20,870,000 $ 18,365,000 REQUESTED REQUESTED REVENUE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 600 - RANCHO MIRAGE ENERGY AUTHORITY FY 2020-21 AMOUNT AMOUNT Energy Charges Revenue from Premium, Gen/Demand, and Collections FUND TOTAL Interest earned on cash. FY 2019-20 407 ACCT ACCOUNT JUSTIFICATION FOR FY 2017-18 FY 2018-19 FY 2018-19 NO. NAME STAFF REQUESTS ACTUAL BUDGET ESTIMATE 7400 Professional/ Technical $ 700,000 $900,000 TOTAL 147,179$ 1,050,000$ 895,276$ $ 700,000 $900,000 7426 Residential Solar Rebate Program $ 150,000 $150,000 TOTAL -$ -$ -$ $ 150,000 $150,000 7520 Power Procurement $ 16,800,000 $16,920,000 TOTAL 1,174,080$ 14,885,000$ 14,970,659$ $ 16,800,000 $16,920,000 7521 $-$50,000 TOTAL (51,071)$ -$ 172,011$ $-$50,000 7842 $ 35,500 $35,500 TOTAL 282$ -$ 586$ $ 35,500 $35,500 8707 $ 90,000 $90,000 TOTAL -$ 80,000$ -$ $ 90,000 $90,000 $ 17,775,500 $ 18,145,500 Contract services for RMEA and mandatory compliance One-time rebate to residential RMEA customers who install or expand a solar system. EXPENDITURE ACTIVITY DETAIL For Fiscal Years 2019-2020 and 2020-2021 FUND 600 - RANCHO MIRAGE ENERGY AUTHORITY REQUESTED REQUESTED FY 2019-20 FY 2020-21 AMOUNT AMOUNT Net Energy Metering Expense Due to customer for excess solar generation. Advertising / Publishing Public hearing notices, mandatory mailers and miscellaneous publications. Purchase of power FUND TOTAL Uncollectable Accounts Uncollectable account write-offs 408 CAPITAL IMPROVEMENTS COMMENTARY PROGRAM DESCRIPTION The City of Rancho Mirage capital improvement projects are expenditures paid from restricted and unrestricted revenues, State and Federal grants, or bond proceeds. Capital improvement projects add to City assets (often called infrastructure) or helps maintain or improve a current asset. Examples of infrastructure are streets, sidewalks, traffic signals and median islands. y City of Rancho Mirage Capital Improvements The City’s capital improvements budget totals $14,481,501 for FY 2019-20 and $4,580,482 for FY 2020-21. The General Fund, Special Revenue Funds and the Housing Authority are three core funding sources for the capital improvements. Below are the three funding sources and their projects: General Fund The Capital Improvements Program for the General Fund totals $6,610,895 of new projects for FY 2019-20 and $1,375,300 in FY 2020-21. The Capital Improvements budget covers a wide range of public improvements and overhaul of the City’s information technology systems an d infrastructure. Whenever possible, special revenue or other funding sources are used to finance capital improvements instead of relying on the General Fund. Ongoing future maintenance costs of the projects are carefully considered prior to any project being approved by the City Council/Boards of Directors. Special Revenue Funds The Capital Improvements Program for the Special Revenue Funds totals $7,425,606 of new projects for FY 2019-20 and $3,077,682 for FY 2020-21. Capital improvements funding from Special Revenue Funds are detailed on the CIP Schedule. All Special Revenue capital projects are approved by Council Action and funding is provided through a voter approved source. Housing Authority Capital Improvements The Housing Authority Capital Improvements Program totals $445,000 for FY 2019-20 and $127,500 for FY 2020-21. Capital improvements for the five properties consist of various property improvements which are detailed on the CIP Schedule. All Housing Projects are approved by the Housing Authority Board of Directors and the funding is provided through the Housing Authority Fund balance. 409 NO PROJECTGENERALFUND(101)LICENSETAX(103)FIRE TAX FUND(215)PARKLAND FUND(218)GASTAX(224)MEASURE ALOCAL(236)LIBRARYFUND(242)STORMWATERQUALITY(248)HOUSINGAUTHORITY(280-286)DEVELOPMENTIMPACT FEEFUNDS(350-359)TOTAL PROJECT COST1FS Bridge Over Whitewater ChannelAccount 9301 | CP 12-269Bridge Engineering and Right of Way acquisition costs.2Ramon Road Street Widening/Sand FenceAccount 9523 | CP 13-313Design and construction costs for roadway improvements, including the addition of a free right hand turn and a third travel lane westbound Ramon between Bob Hope and Los Alamos.3Traffic Signal InterconnectAccount 9524 | CP 13-308Construction cost to complete the Signal Synchronization Project.4Rubberized Crack SealingAccount 9525Seal existing cracks in roadway surface at various locations citywide in preparation for REAS Slurry Seal coating.5Rubberized Emulsion Aggregate SlurryAccount 9528 | CP 15-318Rubberized Emulsion Aggregate Slurry coating for damaged streets in various locations.6Citywide Bicycle and Sidewalk ImprovementsAccount 9535Additions and enhancements to bicycle and pedestrian infrastructure, including infill of sidewalk and bike facilities and improvements to existing facilities.7Dinah Shore Drive Pavement RehabilitationAccount 9538Plumley to DaVall including upgrading access ramps to current ADA standards.8Monterey Avenue Pavement RehabilitationAccount 9539 | CP 18-339SB1 Project - Monterey Avenue Pavement Rehabiliation.9Catch Basin ScreeningAccount 9541Storm water catch basin screening to meet new NPDES Permit requirements.10Ramon Road Bus TurnoutAccount 9544Joint project with SunLine Transit Agency to provide an eastbound bus turnout on Ramon Road just east of Rattler Road.84,22684,22684,226 STREETS & TRAFFIC SIGNALS5,985,895 - 11,048,769 SUBTOTAL1,835,000 2,627,785 - - - 15,000 500,863 2,647,000104,000104,000STREETS/TRAFFIC SIGNALSCAPITAL IMPROVEMENT PROGRAM (CIP)FY 2019-20956,5433,550,000855,680100,8633,142,815407,1851,987,400659,6001,457,0001,457,000400,000485,000485,000400,0001,350,00015,00015,0001,350,000410 NO PROJECTGENERALFUND(101)LICENSETAX(103)FIRE TAX FUND(215)PARKLAND FUND(218)GASTAX(224)MEASURE ALOCAL(236)LIBRARYFUND(242)STORMWATERQUALITY(248)HOUSINGAUTHORITY(280-286)DEVELOPMENTIMPACT FEEFUNDS(350-359)TOTAL PROJECT COSTCAPITAL IMPROVEMENT PROGRAM (CIP)FY 2019-2011City Hall Building ImprovementsAccount 9450Facility improvements to HVAC equipment, flooring and wall coverings, lighting and security systems and the replacement of furniture.12Parkview Villas CabinetryAccount 9457Interior Unit Renovation: Remove and replace kitchen cabinets, bathroom vanities, linen cabinets, countertops, plumbing fixtures and floor coverings in two units.13Rancho Mirage Community ParkAccount 9471Relocation of the sound booth infrastructure to enhance the sound quality and eliminate above ground wires. Additional truss apparatuses to allow for the lowering and raising of truss mounted lights and speakers. Re-configuration of the vendor area to create a level and open space for vendor setup and corresponding walkways.14Parkview Villas Property ImprovementAccount 9503Capital Needs Assessment Implemntation and Pavement Rehabiliation.15Whispering Waters Property ImprovementAccount 9504Capital Needs Assessment Implemntation and Pavement Rehabiliation.16Santa Rosa Villas Property ImprovementAccount 9505Capital Needs Assessment Implemntation and Pavement Rehabiliation.17San Jacinto Villas Property ImprovementAccount 9506Capital Needs Assessment Implemntation and Pavement Rehabiliation.18Information Services Software ReplacementAccount 9527Expenses for IT initiatives related to the IT Master Plan including the implementation of an Enterprise Resource Planning System to replace the current dated system.260,00050,000300,00050,00050,00050,000260,000PARKS, FACILITIES & OTHER100,000600,000300,000500,00020,00025,00025,00020,000365,000365,000411 NO PROJECTGENERALFUND(101)LICENSETAX(103)FIRE TAX FUND(215)PARKLAND FUND(218)GASTAX(224)MEASURE ALOCAL(236)LIBRARYFUND(242)STORMWATERQUALITY(248)HOUSINGAUTHORITY(280-286)DEVELOPMENTIMPACT FEEFUNDS(350-359)TOTAL PROJECT COSTCAPITAL IMPROVEMENT PROGRAM (CIP)FY 2019-2019Library InfrastructureAccount 9536Sidewalk and access ramp improvements to meet current ADA standards, Annenburg sound wall project, Water tower access ladder and railing.20Fire Station #50 Seismic & Building UpgradesAccount 9540Seismic Retrofit and replacement of existing roofing.21RMCP Accessibility ImprovementsAccount 9542Accessibility improvements for cyclist and pedestrians in and around the Rancho Mirage Community Park.22Butler Abrams Trail Pavement RehabilitationAccount 9544Pavement rehabiliation for the Butler-Abrams Trail.23Traffic Signal Fiber Communication UpgradeAccount 9545Condiut and fiber lines to expand our traffic signal synchronization network.24Vista Del Sol UndergroundingAccount 9547Undergrounding 1,000 feet of existing overhead electrical distribution lines on Vista Del Sol, beginning 300 north of Country Club.6,610,895 500,863 465,000 500,000 1,835,000 2,627,785 307,750 15,000 445,000 1,174,208 14,481,501TOTAL CIP BUDGET FOR FY 2019/2020- - 465,000 307,750 445,000 1,089,982 3,432,732 SUBTOTALPARKS, FACILITIES & OTHER625,000 500,000 - - 380,000380,000PARKS, FACILITIES & OTHER (CONTINUED)465,000307,75095,00095,000195,000195,000319,982319,982307,750465,000412 NO PROJECTGENERALFUND(101)LICENSETAX(103)FIRE TAX FUND(215)PARKLAND FUND(218)GASTAX(224)MEASURE ALOCAL(236)LIBRARYFUND(242)STORMWATERQUALITY(248)HOUSINGAUTHORITY(280-286)DEVELOPMENTIMPACT FEEFUNDS(350-359)TOTAL PROJECT COST1FS Bridge Over Whitewater ChannelAccount 9301 | CP 12-269Final design and permitting processing.2Ramon Road Street Widening/Sand FenceAccount 9523 | CP 13-313Design and construction costs for roadway improvements, including the addition of a free right hand turn and a third travel lane westbound Ramon between Bob Hope and Los Alamos.3Rubberized Crack SealingAccount 9525Seal existing cracks in roadway surface at various locations citywide in preparation for REAS Slurry Seal coating.4Rubberized Emulsion Aggregate SlurryAccount 9528 | CP 15-318Rubberized Emulsion Aggregate Slurry coating for damaged streets in various locations.5Residential PavingAccount 9530Pavement rehabiliation for various residential streets throughout the Tamarisk Neighborhood.6Citywide Bicycle and Sidewalk ImprovementsAccount 9535Additions and enhancements to bicycle and pedestrian infrastructure, including infill of sidewalk and bike facilities and improvements to existing facilities.7Monterey Avenue Pavement RehabilitationAccount 9539 | CP 18-339SB1 Project - Monterey Avenue Pavement Rehabiliation.8Catch Basin ScreeningAccount 9541Storm water catch basin screening to meet new NPDES Permit requirements.1,350,000 1,350,000 99,321 265,000 265,000 31,250 68,071 6,738,607 SUBTOTAL2,275,000 1,413,968 - 15,000 - - STREETS & TRAFFIC SIGNALS2,701,568 333,071 - - 15,000 15,000 925,000 925,000 862,000 862,000 206,000 206,000 3,016,286 CAPITAL IMPROVEMENT PROGRAM (CIP)FY 2020-21STREETS/TRAFFIC SIGNALS2,670,318 345,968 413 NO PROJECTGENERALFUND(101)LICENSETAX(103)FIRE TAX FUND(215)PARKLAND FUND(218)GASTAX(224)MEASURE ALOCAL(236)LIBRARYFUND(242)STORMWATERQUALITY(248)HOUSINGAUTHORITY(280-286)DEVELOPMENTIMPACT FEEFUNDS(350-359)TOTAL PROJECT COSTCAPITAL IMPROVEMENT PROGRAM (CIP)FY 2020-219City Hall Building ImprovementsAccount 9450HVAC controller and equipment upgrades, LED retrofit on building exterior and parking lots. 10Parkview Villas CabinetryAccount 9457Interior Unit Renovation: Remove and replace kitchen cabinets, bathroom vanities, linen cabinets, countertops, plumbing fixtures and floor coverings in two units.11Citywide ADA Access RampsAccount 9467Reconstruction of Citywide Access Ramps for ADA compliance.12Parkview Villas Property ImprovementAccount 9503Capital Needs Assessment Implemntation and Pavement Rehabiliation.13Whispering Waters Property ImprovementAccount 9504Capital Needs Assessment Implemntation and Pavement Rehabiliation.14Santa Rosa Villas Property ImprovementAccount 9505Capital Needs Assessment Implemntation and Pavement Rehabiliation.15San Jacinto Villas Property ImprovementAccount 9506Capital Needs Assessment Implemntation and Pavement Rehabiliation.16Information Services Software ReplacementAccount 9527Expenses for IT initiatives related to the IT Master Plan including the implementation of an Enterprise Resource Planning System to replace the current dated system.17Library InfrastructureAccount 9536HVAC communication and equipment upgrades.18Fire Station #50 Seismic & Building UpgradesAccount 9540Seismic Retrofit and replacement of existing roofing.330,000 990,000 660,000 275,000 175,000 450,000 205,000 205,000 5,000 5,000 7,500 7,500 50,000 50,000 50,000 300,000 300,000 100,000 185,000 100,000 50,000 PARKS, FACILITIES & OTHER185,000 414 NO PROJECTGENERALFUND(101)LICENSETAX(103)FIRE TAX FUND(215)PARKLAND FUND(218)GASTAX(224)MEASURE ALOCAL(236)LIBRARYFUND(242)STORMWATERQUALITY(248)HOUSINGAUTHORITY(280-286)DEVELOPMENTIMPACT FEEFUNDS(350-359)TOTAL PROJECT COSTCAPITAL IMPROVEMENT PROGRAM (CIP)FY 2020-2119RMCP Accessibility ImprovementsAccount 9542Accessibility improvements for cyclist and pedestrians in and around the Rancho Mirage Community Park.20Butler Abrams Trail Pavement RehabilitationAccount 9543Pavement rehabiliation for the Butler-Abrams Trail.21Traffic Signal Fiber Communication UpgradeAccount 9545Condiut and fiber lines to expand our traffic signal synchronization network.22Section 31 Water Recycling FacilityAccount 9598Per development agreement.4,591,568 433,071 660,000 - 2,275,000 1,413,968 275,000 15,000 412,500 1,519,982 11,596,089 195,000 195,000 500,000 500,000 4,857,482 SUBTOTALTOTAL CIP BUDGET FOR FY 2020/2021- - 275,000 - 412,500 1,519,982 PARKS, FACILITIES & OTHER1,890,000 100,000 660,000 - 1,500,000 1,500,000 319,982 319,982 PARKS, FACILITIES & OTHER (CONTINUED)415 COMMUNITY PROFILE Rancho Mirage is conveniently located in the heart of the Coachella Valley of Southern California, Riverside County. It is 11 miles southeast of Palm Springs and 11 miles northwest of Indio. With its prominent location, Rancho Mirage is uniquely positioned to be a major force in this growing area. Abundant amounts of sunshine, great climate and resort lifestyle all contribute to the superior quality of life one experiences in Rancho Mirage. The community is well known because of its luxury residential developments, superb medical facilities and resort hotels. World-class recreation and entertainment opportunities abound. Superb tennis and golf facilities attract both residents and tourists and are a Rancho Mirage trademark. Rancho Mirage is recognized nationwide as a paradise for play. The ANA Championship (formerly known as the Kraft Nabisco Championship) is held annually at the spectacular Mission Hills Country Club. This prestigious Tournament is the first “major” tournament of the year on the Ladies Professional Golf Tour and is often referred to as the “Masters” of ladies golf. Rancho Mirage is also home to the Eisenhower Medical Center. Dedicated in 1971 by the former President and Mrs. Eisenhower, the 130-acre medical campus began with an original 80 acres of land donated by Bob and Dolores Hope. The Medical Center includes a 313 bed hospital, the Annenberg Center for Health Sciences, the Hal B. Wallis Research Facility, the Betty Ford Chemical Dependency and Treatment Center, the Dolores Hope Outpatient Center, the Lucy Curci Cancer Center, the Desert Orthopedic Center, the Renker Pavilion that provides private five-star accommodations for patients, and the Barbara Sinatra Children’s Center. Two Palm Springs Unified School District facilities are currently located within the City: Rancho Mirage Elementary located on Indian Trail in the Magnesia Falls Cove area and Rancho Mirage High School near Ramon Road and Da Vall Drive. One private school also serves the City, Palm Valley School on Da Vall Drive. The City’s Library building still feels new, but now is in its thirteenth year as a dazzling architectural landmark on Highway 111. The City Library opened its doors in January 1996, recalling its origins in a revitalized bank building at the Rancho Las Palmas Shopping Center. In the Spring of 2018 the City opened its newest community asset, the Rancho Mirage Observatory on the Library campus, an exciting scientific advance made with advice from California Institute of Technology. The Library & Observatory staff welcomes an average of over 800 visitors per day in 300 days of Library service annually. The 38,000 square foot Library building features shelving for 125,000 books and media, seating for 160, 20 computer workstations, and support for over 1,000 wireless connections. It also includes a children’s story time room, an outdoor amphitheater for stories, a public meeting room for audiences of up to 350, a conference room for 20, a coffee bar, a Library & Observatory Foundation bookstore, and outdoor reading terrace and parking for 220 vehicles. The Library continues to score very well in comparison to those 31 public libraries in California serving a core population under 25,000. Rancho Mirage Library comes in towards the top of numerous categories, including: square footage of the Library; loans per hour; overall size of Library collection of books, DVDs, etc.; total number of check-outs; number of virtual (electronic) visits; number of books added; funding for operations and total program attendance. The Library & Observatory offers a full range of programming for all interests and all ages. Each January the Library welcomes over 1,000 readers who purchase tickets to the Rancho Mirage Writers Festival, the biggest 416 book and author event at any public library in the United States. Throughout the year, lectures, author visits, musical performances, theater, and film for adults, along with storytelling, crafts, magic, theater, and science for children make the Library a true cultural center for Rancho Mirage and the Coachella Valley. The Rancho Mirage Library & Observatory has won many different awards and is now being recognized nationally as one of a few public libraries to share its campus with an Observatory. These awards and recognition place the Library in national competition where very high standards for publications, services, and performance are measured against a broad list of peer libraries. The Library & Observatory was built on the premise of delivering the highest quality and value in all areas. Historical Development Throughout its history, Rancho Mirage has been a predominantly residential community, well known for its country clubs, golf courses, prestigious resorts and planned commercial growth. The land uses and development patterns of today were established since the beginning of the community in the 1920s and 1930s. Thunderbird and Tamarisk Country Clubs, in the 1940s and 50s, expanded the initial community core and initiated the land use pattern of golf course and fairway homes so prevalent today. As the number of new residents increased, so did the number of visitors and vacationers to the City. Catering to tourists were two resorts, the Desert Aire Hotel and Polo Club and the White Sun Guest Ranch, both very popular retreats in the 1950s. The Desert Aire was the Coachella Valley’s first fly-in hotel. Both were located in the vicinity of what is presently Rancho Las Palmas Country Club. In the 1960s, the number of businesses in “downtown” Rancho Mirage began to expand outward from the Magnesia Falls Cove location along Highway 111 to the western stretch of the Highway in Rancho Mirage. “Restaurant Row” was established during this era. Development of businesses beyond this main commercial corridor did not occur until the 1980s. In 1961, the prestigious Walter Annenberg estate “Sunnylands,” with its private 200-acre golf course and 32,000 square foot main residence, was constructed. Sunnylands is now managed by a family foundation and boasts a new visitor’s center and a certified, spectacular LEED garden. Sunnylands has since become the “Camp David of the West”. Only four years into Sunnylands’ operation as a public institution, many gatherings of global importance have been convened there, including the President of the United States, who has used the estate to meet with world leaders. The global media attention related to these meetings has enhanced the recognition of and interest in Rancho Mirage among international and domestic travelers. In 1975, it was estimated that half of Rancho Mirage’s 4,500 dwelling units were in country clubs or planned residential developments (PRDs). Perhaps the most representative of the high quality country club resort image of Rancho Mirage were the development projects of the 1970s. During this decade, five country clubs (Mission Hills, Desert Island, The Springs, Sunrise, and Rancho Las Palmas), as well as many of the non-golf course PRDs and private communities were completed. In addition, Rancho Las Palmas Resort, Rancho Las Palmas Shopping Center and Eisenhower Medical Center were initiated. Residential growth continued strongly in the 1980s with additional private communities and resorts such as Rancho Mirage Country Club, Lake Mirage Racquet Club and the equestrian estate community of Mission Ranch. Three of the City’s major resort hotels were constructed in the 1980s. These world-class resorts are the Omni Rancho Las Palmas Resort & Spa on Bob Hope Drive, The Ritz Carlton on Frank Sinatra Drive and the Westin Mission Hills on Dinah Shore Drive. In the first part of this decade, two mid-priced, limited-service suite hotels were constructed; The Hilton Garden Inn and Holiday Inn Express. In 2008, the Agua Caliente Band of Cahuilla Indians opened its new $300 million hotel and resort in the City near I-10 on Bob Hope Drive. These resorts and suite hotels attract thousands of visitors per year to Rancho Mirage and represent a fiscal mainstay of the City’s operating revenue. 417 The City boasts of five parks; the first, newly renovated Rancho Mirage Community Park (formerly known as Whitewater Park), was originally developed in 1982. It was expanded in 1994 and again in 2015 to accommodate additional active recreational uses. The park features a state-of-the-art-amphitheater, lighted tennis courts, basketball courts, racquetball/handball/pickleball courts, an informal playfield, picnic facilities, a children’s playground, a life-sized fire engine and water feature, a recycling drop-off and walking paths with a fitness trail. Community groups and organizations host events at the park, which is also the site of concerts and festivals for children and families. The Michael S. Wolfson Park, the only Coachella Valley Park equipped with a trail system, which includes bronze Braille reading plaques, has a Victorian theme that features a fountain, decorative lighting fixtures and benches, with a Braille-marked trail and fragrance garden. Frank Sinatra and Dinah Shore, who were Rancho Mirage residents, scripted an audio presentation, which can be heard electronically at each rest area along the trail. The Cancer Survivor’s Park, which features a pyramid kiosk, tiled benches, ponds, a hillside waterfall and sculpture, is designed to give hope to those with cancer. This park was built by the Bloch Foundation on City property as a gift to the community and an endowment fund helps offset maintenance expenses. The Magnesia Falls Neighborhood Park is a joint-use facility in conjunction with Palm Springs Unified School District and the Family YMCA of the Desert. This park serves the immediate neighborhood located near Rancho Mirage Elementary School. Blixseth Mountain Park is the City’s first desert park, showcasing indigenous plant materials and featuring the natural environment. This park, with its winding paths, is utilized by desert enthusiasts and the nearby Rancho Mirage Elementary School. Adhering to its equestrian roots, in 1982 the City created the Community Trails Commission to preserve a 20- mile horse trail system and later published a guide to hiking, biking and riding trails throughout the Coachella Valley. To prevent the repeat of disastrous flooding as was suffered prior to incorporation in 1973, the City worked diligently to implement flood control measures in strategic areas. Magnesia Falls was one of the first areas that had been historically devastated by floods. In 1985, the City began its extensive $4.7 million flood control project with redevelopment funds. Later, the City created a Bighorn Sheep Preserve high in the hills above Rancho Mirage. The Braille Institute of Rancho Mirage, which provides all facets of assistance to the visually impaired, is considered unique in the nation as it was architecturally designed and constructed specifically to accommodate its clientele. The Children’s Museum of the Desert and the Tolerance Education Center have also chosen to make Rancho Mirage their permanent home. Incorporated as a City on August 3, 1973, Rancho Mirage has steadily grown in area. One of the prime goals of incorporation was to gain control of land use decisions in Rancho Mirage and to preserve its unique character. Upon incorporation, the City was 15.5 square miles in size. Today, its area has increased by nearly 60% to 24.7 square miles. There is an area adjacent to the northern city limits and south of Interstate 10, which is formally designated as the Rancho Mirage Sphere of Influence (SOI). Although it is currently outside the City boundaries, the SOI represents an area, which can potentially be annexed to the City of Rancho Mirage. Population and Housing Characteristics and other Statistics With approximately a population of 18,170 as of 2018, Rancho Mirage has enjoyed a steady growth in population. In addition to residents, Rancho Mirage has approximately 29,967 daytime population during the winter season. The City’s population is projected to grow to about 20,000 permanent residents by the year 2023. Rancho Mirage is an affluent community with famous political leaders, corporate executives and top entertainers who call Rancho Mirage home because of its renowned quality of life. Residents live in six different types of neighborhoods – private golf and tennis clubs, equestrian neighborhoods and PRDs, which make up roughly half of the City. There are gated and private estate-sized communities with no common, non-gated public neighborhoods and mobile home parks. Within the City, there are also large private estates that include private golf courses. In 2018, Rancho Mirage’s average home value was $926,786. Rancho Mirage’s average household income is $130,954 compared to $86,492 for the Coachella Valley. The median age is 64 compared to 41.1 for the 418 Coachella Valley and average household size of Rancho Mirage is 1.95. Economic Overview Rancho Mirage, like every other municipality in the State and in the nation, has been adversely affected by the slumping economy. However, Rancho Mirage’s strong commitment to fiscal responsibility has ensured uninterrupted programs, services and balanced budgets. In addition, Rancho Mirage continues to market itself as a premier destination for visitors. These efforts enabled the City’s bed tax revenue to remain strong. Retail Sales Retail sales in Rancho Mirage have remained relatively strong during the current economy. Over the past few years, the City of Rancho Mirage has become a leader in restaurant, luxury automobile, home furnishings and home improvements sales. Rancho Mirage’s $22,417 per capita of taxable sales in 2018 is eighth compared to Coachella Valley cities and the 10 other major Inland Empire cities. Retail Outlook Retail sales will continue to grow as new retail development projects are constructed and as the population of both the City and the Valley continues to increase. New retail developments planned for the upcoming year include Tower Energy’s new fueling station and market. The River at Rancho Mirage, one of the most magnificent shopping, dining and entertainment centers in the Palm Springs area and beyond, is a 30-acre waterfront development located in one of the best locations for commercial activity in the Valley at Bob Hope Drive and Highway 111. This axis provides excellent access and visibility, with one of the highest daily traffic counts in the Valley at nearly 40,000. It has become an unmatched environment of style and beauty, providing a great place to spend the day and enjoy the evening. Current tenants at The River include Century Theaters, Cheesecake Factory, Yard House, P.F. Chang’s China Bistro, Acqua California Bistro, Fleming’s Steak House and much more. The 50-acre Monterey Marketplace is one of the most visited shopping centers in the Coachella Valley. Located at the southwest corner of Monterey Avenue and Dinah Shore Drive, it is just off Interstate 10 providing easy access to shoppers from throughout the Coachella Valley. Anchoring Monterey Marketplace is the Regal Cinemas 3135 seat Rancho 16 Theatres that offers state-of-the-art seating and sound. Additional anchors include Krispy Kreme, Home Depot, Pacific Sales Kitchen & Bath Center, and Jo Ann Fabrics. Other businesses include: IHOP, Red Robin, McDonald’s, Wendy’s, Subway, Panda Express, Burgers & Beer, The Slice Pizzeria, Maracas Mexican Cantina and Clark’s Nutrition. Even with the large number of successful retail developments in the City of Rancho Mirage, development opportunities are plentiful. The City’s carefully planned economic development strategy and high development standards that promote and encourage quality development have created an approach that focuses on a fast-track streamlined permit process, quality City services, strategically planned infrastructure and an entrepreneurial “can-do” attitude towards development. Real Estate Like the rest of the nation, new development and property values in Rancho Mirage were negatively affected by the economy, but locally the City is experiencing a strong recovery. Construction activity in Rancho Mirage has shown significant growth. Building permit valuations for 2018 total 86.5 million a 33% increase over the 65 million in year 2014. Currently there are several single-family residential projects, retail developments, medical facilities and office developments in various stages of construction and the planning process. 419 Commercial Development Activities The City of Rancho Mirage’s excellent financial condition is primarily due to a vibrant business community. In recent years, Rancho Mirage has been active with economic development efforts aimed at business attraction, retention and expansion. The coming year should see a continued growth of new high quality commercial development in Rancho Mirage. Community Choice Aggregation As the City of Rancho Mirage continues to find ways of providing sustainable economic development programs and opportunities that benefits its residents and businesses, the Rancho Mirage Energy Authority (RMEA) launched in May 2018, as a new electric utility service for residents and businesses. Southern California Edison (SCE) continues to provide the City's customers with electric delivery services, maintain power lines, and bill customers; however, RMEA provides the electricity itself. RMEA offers affordable rates and increased renewable energy availability. Moving energy in-house gives the community a twofold opportunity: to orient electricity provision to meet the needs of our residents and businesses while simultaneously meeting our goals to increase local energy efficiency. RMEA offers customers the ability to choose between two products with varying levels of renewable energy content. Base Choice - the option in which all customers are automatically enrolled - offers 50% carbon-free energy, which includes a 35% renewable energy and 15% hydroelectric energy content, the Premium Renewable Choice option includes 100% renewable energy at a slightly higher price. Solar customers are automatically enrolled into RMEA’s net metering program. RMEA serves as a long-term, sustainable revenue source which benefits not only RMEA customers, but the Rancho Mirage community as a whole. RMEA enables the City to create an energy generation portfolio, giving Rancho Mirage the ability to determine the amount of renewable energy sources that will be used in its service area. This provides an opportunity to harness local sustainable resources, such as solar and wind power. As a result, Rancho Mirage will not only meet the state of California's requirement of using 33% of renewable energy by 2020 but will surpass this goal. Additionally, through RMEA the City is able to personalize customer service and enhance its relationship with its residents and businesses. Because Rancho Mirage's City Council sets the energy rates, RMEA customers have more influence over their own electrical rates than with Southern California Edison. This allows residents concerned about these and other related issues to interact with our City Council rather than travel to San Francisco to interact with the California Public Utilities Commission. Assessed Valuation The development of luxurious country clubs with golf courses, residential communities, resort hotels and upscale commercial projects help increase the assessed valuation of real estate in the City of Rancho Mirage. Assessed valuation totaled $8.34 billion as of June 30, 2018. Rancho Mirage’s assessed valuation per capita of $458,998 was second in the Coachella Valley. Assessed valuations are recovering from past years depreciation, the increase in current construction and planned projects will continue to exert a positive effect on assessed values in future years. Tourism Tourism is the lifeblood of the Coachella Valley. With over 13 million people visiting the Desert annually and 5.5 billion generated in spending, tourism drives the significant hotel and lodging industry in the Coachella Valley. With three world-class, award-winning destination resort hotels and three mid-priced, limited-service suite hotels, Rancho Mirage has been a major contributor in the growth of the hotel and lodging business in the 420 Coachella Valley. Rancho Mirage offers superb golf courses, ample recreation amenities, top-notch convention facilities and a diverse make-up of shopping and restaurants attractions. With a combination of world-class resorts and quality hotels, Rancho Mirage is uniquely positioned to benefit from continued growth in the tourism industry. Ideal City Rancho Mirage is a city with a reputation all its own. The first crops of dates and citrus sprouted seeds of invention, which have matured into a city characterized by the tenacious pride and elegant charm of its people. With an average temperature of 88 degree by day and 55 degrees by night for most part of the year, average humidity of 27% and 3.38 inches of rainfall per year, living is luxurious all year round. This enchanted desert city is the perfect place to live, visit, invest in and work. Rancho Mirage is also known as the playground of presidents, political leaders, corporate presidents and top entertainers. Former President Gerald R. Ford described Rancho Mirage as “…a heartwarming home. One visit to Rancho Mirage and you’ll want to return again and again.” 421 422 Nevada Utah San Francisco ', • California Las .egas Ra ncho Mirage * Arizona 423 SUMMARY OF SIGNIFICANT ACCOUNTING, FISCAL, OPERATIONAL AND BUDGETARY POLICIES Summary of Significant Accounting Policies The accounting policies of the City of Rancho Mirage, California (hereinafter referred to as “the City”) conform to generally accepted accounting principles for local governmental units. The following is a summary of the more significant accounting policies: x Fund Accounting The basic accounting and reporting entity is a “fund”. A fund is defined as an independent fiscal and accounting entity with a self-balancing set of accounts recording resources, related liabilities, obligations, reserves and equities segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. The accounting records of the City are organized on the basis of funds classified for reporting purposes as follows: GOVERNMENTAL FUNDS General Fund The General Fund is the general operating fund of the City. All general tax revenues and other receipts that are not allocated by law or contractual agreement to some other fund are accounted for in this fund. From this fund are paid the general operating expenditures and capital improvement costs which are not paid through other funds. Special Revenue Funds The Special Revenues Funds are used to account for the revenues and other receipts that are required by law or agreement to be separated from the General Fund. Capital Projects Funds The Capital Projects Funds account for financial resources to reflect major capital improvement projects not financed by other funds. PROPRIETARY FUNDS The Proprietary Fund accounts for ongoing activities which are operated and financed in a manner similar to those found in the private sector. These funds are self-supporting and provides services on a user charge basis. 424 FIDUCIARY FUNDS Agency Funds The Agency Funds are used to account for assets held by the City as an agent for individuals, private organizations, other governments, and/or other funds. Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operation. x Measurement Focus and Basis of Accounting Governmental (general, special revenue, debt service and capital projects) fund types are accounted for on a current financial resources measurement focus. Accordingly, only current assets and current liabilities are included on their balance sheets, and the reported fund balance provides an indication of available, spendable resources. Operating statements for governmental fund types report increases (revenues) and decreases (expenditures) in available spendable resources. The modified accrual basis of accounting is followed by the governmental funds. Under the modified accrual basis of accounting, revenues are considered susceptible to accrual when they become both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Revenues, including property taxes, are considered available if they are collected within sixty days after year-end. Expenditures are recorded when the related fund liability has been incurred. Governmental fund liabilities are not considered current until they are expected to be liquidated with expendable available financial resources. Under this method, amounts due on demand are recorded as an expenditure and a current liability in the governmental fund from which the amounts are expected to be paid. Property taxes, transient occupancy taxes, traffic fines, special assessments, and entitlements held at year- end by an intermediary collecting government are recognized as revenue under the modified accrual basis of accounting. Revenues from the use of money and property are recorded when earned. Fines other than traffic fines, fees, permits, charges for services, and miscellaneous revenues are recorded as governmental fund revenues when received in cash because they are generally not measurable until actually received. Proprietary fund types are accounted for using the economic resources measurement focus. This means that all assets and liabilities (whether current or noncurrent) are reported on the statements of net position. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in total net position. Proprietary funds are reported using the accrual basis of accounting. Under this basis of accounting, revenues are recognized when they are earned, and expenses are recognized when the related goods or services are delivered. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. However, the accrual basis of accounting is utilized for reporting assets and liabilities. x Compensation Absences In accordance with Governmental Accounting Standards Board (GASB) Statement No. 16, a liability is recorded for unused vacation and similar compensatory leave balances since the employees’ entitlement to these balances are attributable to services already rendered and it is probable that virtually all of these balances will be liquidated by either paid time off or payments upon termination or retirement. Under GASB Statement No. 16, a liability is recorded for unused sick leave balances only to the extent that it is probable that the unused balances will result in termination payments. Other amounts of unused sick leave are excluded from the liability since their payment is contingent solely upon the occurrence of a future event (illness) which is outside the control of the City and the employee. 425 In governmental funds, compensated absences (unpaid vacation and sick leave) are recorded as expenditures in the year they are paid. The balance of unpaid vacation and vested sick leave at year-end is recorded in the General Long-Term Debt Account Group as these amounts will be liquidated from future resources. x Encumbrances Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in governmental funds. Encumbrances outstanding at year-end are reported as reservations of fund balances since they do not constitute expenditures or liabilities. x Accounting for Self-Insurance Activities The City records a liability for litigation, judgments, and claims (including claims incurred, but not reported) when it is probable that an asset has been impaired or a liability has been incurred prior to year- end and the probable amount of loss (net of any insurance recovery) can be reasonably estimated. Liabilities resulting from self-insurance activities are recorded in the General Long-Term Debt Account Group since these liabilities are funded on a pay-as-you-go basis and are not payable from currently available financial resources. Summary of Significant Fiscal Policies x Cash and Investments Investments are reported at fair value, except for nonparticipating certificates of deposit and investment contracts that are reported at cost because they are not transferable and they have terms that are not affected by changes in market interest rates. Investment income reports interest earnings. Net increase (decrease) in investment fair value reports the changes in the fair value of investments, and any gains or losses realized upon the liquidation or sale of investments. The City’s practice is to hold investments to maturity. The City pools cash and investments of all funds, except for assets held by fiscal agents. Each fund shares in this pool. Investment income earned by the pooled investments is allocated to the various funds based on each fund’s average cash and investment balance. The City and its component units are authorized under the City’s investment policy (which is reviewed, updated and adopted annually) to invest in the following instruments: Maximum Investment Limitations x Demand deposits with financial institutions None x State Treasurer’s Local Agency Investment Fund (LAIF)State Limitations x California Asset Management Program (CAMP)None x Government Agency Issues None x Negotiable Certificates of Deposit No more than 30% of City’s portfolio x Certificates of Deposit $250,000 in any single financial Institution and must be collateralized Projected cash flow requirements are the primary factor to be used in determining investment maturity terms. After cash flow needs have been met, yield considerations are the next factor used in determining 426 maturity terms, with the expectation that longer maturity periods generally yield greater returns on investments. Investments may be sold prior to maturity for cash flow or appreciation purposes. However, no investment shall be made based solely on anticipated yields resulting from capital gains. The selection of investment maturities is to be based on the portfolio at the time investments are purchased. No more than 15% of the City’s portfolio, excluding investments in government agency securities, LAIF and CAMP, shall be placed with any single financial institution. A maximum of 25% of the portfolio may be invested for more than five years but not to exceed ten years. Under the California Government Code, a financial institution is required to secure deposits made by state or local governmental units by pledging securities held in the form of an undivided collateral pool, consisting of either government securities or first trust deed mortgage notes with a market value at least 105% and 150%, respectively, of the total amount deposited by the public agencies. x Employee Compensation and Benefits Depending upon length of employment, permanent City employees earn 10 to 20 vacation days per year. Employees’ vacation may not exceed 30 working days during any calendar year without the approval of the City Manager. Permanent City employees are provided with 12 sick days a year. A maximum of 120 days of sick leave may be accumulated. Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave and floating holidays, except for those employees who have not completed 6 months of continuous service. The City of Rancho Mirage contributes to the California Public Employees Retirement System (CalPERS), an agent multiple-employer public employee defined benefit pension plan. PERS provides retirement and disability benefits, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by state statute and city ordinance. Copies of PERS’ annual financial report may be obtained from their executive office: 400 P Street, Sacramento, California 95814. x Self Insurance The City is self-insured for the first $250,000 of each workers’ compensation claim. Losses in excess of these amounts are covered by outside insurance discussed below. The City is completely self-insured for unemployment claims. x Participation in a Risk Pool The City is a member of the Public Entity Risk Management Authority (PERMA), a joint powers authority formed under Section 990 of the California Government Code for the purpose of jointly funding programs of insurance coverage for its members. The City participates in the liability, workers’ compensation, property, business auto physical damage, crime and cyber liability insurance programs of PERMA. The liability program provides coverage up to $50 million per occurrence for personal injury, bodily injury, property damage and public officials’ errors and omissions. The City has selected a self-insured retention of $125,000 and participates in risk sharing pools for losses up to $1 million followed by PERMA’s membership in the California Joint Powers Risk Management Authority (CJPRMA) for $49 million excess liability coverage. The workers’ compensation program provides $5 million each accident for employers’ liability. The City self-insures up to a level of $250,000 per accident or employee and participates in a risk sharing pool for losses up to $500,000 followed by PERMA’s membership in the Local Agency Workers’ Compensation Excess Joint Powers Authority (LAWCX) for excess coverage to the limits. 427 The property insurance program is group purchased under a master property insurance policy with accumulated values from all participants effecting lower rates and broader coverage for members. The program covers real property, business personal property, inland marine coverage for special mobile equipment and business interruption. Commercial property coverage is written on a replacement cost basis and all risk, eliminating the traditional commercial "named peril" policy. The business auto physical damage insurance program is also group purchased under a master insurance policy with accumulated values from all participants effecting lower rates for members. Business auto physical damage coverage is written on an agreed amount basis. The City purchases crime and cyber liability insurance coverage in the amount of $5 million and $2 million, respectively, with a $2,500 and $50,000 deductible. In addition to coverage provided by PERMA, the City also separately purchases coverage for earthquake, public employee dishonesty and public officials and employment liability. x Proposition 218 On November 5, 1996, the voters of the State approved Proposition 218, known as the “Right to Vote on Taxes Act.” Proposition 218 adds Articles XIII C and XIII D to the California Constitution and contains a number of interrelated provisions affecting the ability of the City to levy and collect both existing and future taxes, assessments, fees and charges. Proposition 218 (Article XIII C) requires that all new local taxes be submitted to the electorate before they become effective. Taxes for general governmental purposes of the City require a two-thirds vote. Further, any general purpose tax which the City imposed, extended or increased, without voter approval after December 31, 1994 may continue to be imposed only if approved by a majority vote in an election which must be held within two years of November 5, 1996. On April 14, 1998 local election, voters approved by 69.7% a parks maintenance replacement tax. x Annual Audit The City Council annually employs an independent certified public accounting firm that examines the books, records, inventories and reports of all officers and employees who receive, control, handle or disburse public funds. As soon as practicable after the end of the fiscal year, the audited financial statements as of the close of the fiscal year are submitted to the City Council. Summary of Significant Fiscal Policies The City of Rancho Mirage operates under the “Council-Manager” form of government. Five City Council members are elected to four-year terms and the Mayor is selected by the other Council members. The City Council appoints the City Manager, City Clerk and the City Attorney. The City Council determines policy on issues facing the community and gives direction to City staff. The City Manager implements policies and programs of the Council and has administrative control over the five operating departments: Public Works, Development Services, Administrative Services, Marketing and Library Services. In addition to these five operating departments, the City provides for public safety through contracts with Riverside County for the provision of fire protection and law enforcement services. The City Manager also acts as Executive Director for the Successor Agency to the former Rancho Mirage Redevelopment Successor, Housing Authority, Community Services District and Joint Powers Financing Authority. The City Council acts as the Board of Directors for each of these separate entities. The City Council oversees the expenditure of City funds, reviews proposals to meet community needs and initiates programs designed to upgrade services. They approve the annual budget and determine the City’s ability to provide funding for ongoing and proposed municipal activities. The City Council has the power to create commissions and boards to provide advice in specific areas of decision-making. The Council may select individual and Council members to serve as liaisons to each of the 428 City’s commissions and boards. In addition, the City Council may choose to hold joint meetings with commissions and boards. x Fund Balance Policy for the General Fund One way the City ensures its future financial health is its commitment to be economically prudent and sound. Perhaps the best indication of the financial stability of the City is the amount of fund balance in the General Fund. The City Council’s Audit/Budget Subcommittee consisting of two City Council members drafted the City’s Fund Balance Policy in accordance with Governmental Accounting Standards Board (GASB) Statement No. 54 effective July 1, 2010. The Fund Balance Policy incorporates the long-term view of the City’s resources by adopting various reserves - prudent, disaster recovery, capital projects, library, economic development and public safety - in the General Fund. The City Council reviews the reserves annually, which allows them to act quickly when events, whether local, state or nationwide, occur that change or may change the City’s economic stability. x Debt Management Policy and Procedures The City, following the best practice guidelines for debt management published by the Government Finance Officers Association of the United States and Canada (GFOA), and in compliance with Government Code Section 8855(i), developed and maintains a Debt Management Policy and Procedures to ensure that debt is issued and managed prudently. The purpose of this policy is to standardize the parameters for debt issuance and management, improve the quality of decisions, provide guidance for the structure of debt issuance to ensure the most prudent, equitable, and cost-effective method of financing is chosen, provide complete financial disclosure and reporting and to maintain financial flexibility for the City. The current policy was reviewed and approved by the City Council on October 5, 2017. Summary of Significant Budgetary Policies The City is required by State law to adopt an annual budget for the General Fund. The City develops and maintains a line-item budget for all City functions in order to provide for effective management and budgetary control of City assets and to assist in achieving the objectives that have been set for the community by the City Council. Each department director is held accountable for meeting program objectives and monitoring the use of budget allocations to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the City Council. The City also maintains an encumbrance accounting system as one method of accomplishing budgetary control. Generally, the appropriations lapse at year-end to the extent they have not been expended or encumbered. Certain expenditures are reappropriated as part of the following year’s budget. Unfinished capital improvement projects are the most significant example of a reappropriated expenditure. Before the beginning of the fiscal year the City Manager submits to the City Council a proposed balanced budget (expenditures do not exceed projected available funds) for the year commencing the following July 1. Public hearings are conducted to obtain taxpayer comments. The budget is subsequently adopted through passage of a resolution. All appropriated amounts are as originally adopted or as amended by the City Council and lapse at year-end, except for continuing appropriations for capital projects. Original appropriations are modified by supplementary appropriations and transfers among budget categories. The City Manager is authorized to transfer appropriations within an object of a General Fund department and within total fund appropriations for other funds. The City Council approves all other changes. The legal level for which expenditures are not to exceed appropriations is at the fund level for all funds except the General Fund, which is at the object level. 429 Formal budgetary integration is employed as a management control device during the year for the following funds which also have legally adopted annual budgets: General, Special Revenue and Capital Projects Funds. Formal budgetary integration is not employed for Debt Service Funds, because effective budgetary control is alternatively achieved through debt indenture provisions. Budgets for General, Special Revenue, and Capital Projects Funds are adopted on a basis consistent with generally accepted accounting principles, except advances from the General Fund to other funds are budgeted as expenditures in the General Fund and as revenue in the funds receiving the advances. Repayment of advances is budgeted as revenue in the General Fund and as expenditure in the funds repaying the advance. Strategic budget assumptions are found in the narratives and revenue and expenditure activity detail pages of the budget document for each fund/division. The City Council and staff take the stewardship of public funds very seriously. The budget document serves as a “blueprint” of the City’s plan for expenditure of public funds. It identifies what services are to be delivered to the residents of the City during the upcoming fiscal year. The manner in which these services are provided to the City residents is dictated by this document in that it establishes daily operational funds, staffing levels and capital improvement expenditures. The goals and objectives for FY 2019-20 and FY 2020-21 are identified in the narrative sections of the budget document for each fund/division. The accomplishments of the prior years’ (FY 2017-18) goals are also included in this section. 430 431 SUMMARY OF LEGAL DEBT MARGIN California State Government Code Section 43605 limits the amount of general bonded indebtedness to not exceed 15% of the assessed valuation of all real and personal property in the City. Rancho Mirage has no general bonded indebtedness. Based on gross assessed valuation of $9,446,401,420 for Fiscal Year 2018-19, the legal debt margin of 15% of this amount is $1,416,960,213. Source: HdL Coren & Cone 432 433 CITY OF RANCHO MIRAGE HOURLY SALARY SCHEDULE Hired/Occupying the Position On Or Before December 31, 2011 TITLE B* C* D* E* F* MAX G* Records Manager - - - - - 39.2844 Records Management Coordinator - - - - - 39.2893 Executive Coordinator - - - - - 47.7675 Contracts Specialist - - - - - 49.6407 Management Analyst - - - - - 45.4825 Office Assistant III - - - - - 26.8370 Accounting Technician II - - - - - 37.3425 Network & Support Specialist - - - - - 41.2637 Planning Manager - - - - - 63.9924 Building Inspector II - - - - - 37.4186 City Engineer - - - - - 77.8087 Senior Civil Engineer - - - - - 67.2141 Public Works Inspector - - - - - 45.4929 Engineering Technician II -- - - - 39.4300 Public Works Office Assistant III - - - - - 29.3252 Street Maintenance Worker II - - - - - 33.9479 Street Maintenance Worker I - - - - - 32.3312 Building/Landscaping Maintenance Supervisor - - - - - 43.3267 Building/Parks Maintenance Worker II - - - - - 32.3311 Senior Building/Parks Maintenance Worker - - - - - 35.1937 Senior Building/Parks Maintenance Worker - - - - - 33.8709 Marketing & Events Specialist - - - - - 47.7675 Computer & Audio/Visual Technician - - - - - 32.3234 Library Clerk II - - - - - 29.3251 Library Clerk I - - - - - 22.4115 Library Clerk I - - - - -23.8778 *Employer Paid Member Contribution is 0%. Due to City Council action and approved MOU, any promotion after 12/31/2011 would result in being placed on the new salary schedule or a 5% raise. Effective January 1, 2019 434 RANGE TITLE A B C D E F G 20 17.2927 18.1574 19.0653 19.5419 20.0304 20.5312 21.0445 21 Library Clerk I 18.1574 19.0653 20.0185 20.5190 21.0320 21.5578 22.0968 22 19.0653 20.0185 21.0195 21.5449 22.0835 22.6357 23.2016 23 Records Technician I 20.0185 21.0195 22.0704 22.6222 23.1878 23.7675 24.3617 24 Office Assistant III Library Clerk II 21.0195 22.0704 23.1739 23.7534 24.3472 24.9559 25.5798 25 Building/Parks Maintenance Worker I Building Maintenance Worker/Custodian Street Maintenance Worker I 22.0704 23.1739 24.3326 24.9409 25.5645 26.2036 26.8587 26 23.1739 24.3326 25.5494 26.1881 26.8428 27.5138 28.2017 27 Accounting Technician II Code Compliance Officer I Street Maintenance Worker II 24.3326 25.5494 26.8268 27.4975 28.1850 28.8896 29.6119 28 Administrative Analyst Animal Control/Code Compliance Officer I Permit Technician Planning Technician Public Works Technician 25.5494 26.8268 28.1682 28.8724 29.5941 30.3339 31.0923 29 Computer & Audio/Visual Technician Digital Marketing Coordinator Senior Accounting Technician Senior Building/Parks Maintenance Worker 26.8268 28.1682 29.5766 30.3161 31.0740 31.8508 32.6470 30 Building Inspector I Code Compliance Officer II Mobile Home/Code Inspector Observatory Coordinator Traffic Signal Technician I 28.1682 29.5766 31.0554 31.8318 32.6275 33.4433 34.2794 31 29.5766 31.0554 32.6082 33.4233 34.2589 35.1155 35.9933 32 Accountant Assistant Planner Building Inspector II Building/Landscaping Maintenance Supervisor Engineering Technician II GIS Specialist Librarian/Technology Librarian Network & Computer Specialist Network & Support Specialist Street Maintenance Supervisor Traffic Signal Technician II Video Production Coordinator 31.0554 32.6082 34.2386 35.0946 35.9720 36.8713 37.7930 33 Executive Coordinator Housing Specialist Public Works Inspector Records Management Coordinator Records Manager 32.6082 34.2386 35.9505 36.8492 37.7706 38.7148 39.6826 34 Marketing & Events Specialist Program Coordinator Senior Building Inspector Senior Code Compliance Officer Senior Librarian Senior Traffic Signal Technician 34.2386 35.9505 37.7481 38.6918 39.6591 40.6506 41.6668 35 Human Resource Specialist Media & Communications Specialist 35.9505 37.7481 39.6355 40.6263 41.6420 42.6830 43.7501 CITY OF RANCHO MIRAGE HOURLY SALARY SCHEDULE Hired Between January 1, 2012 And July 26, 2013 435 RANGE TITLE A B C D E F G CITY OF RANCHO MIRAGE HOURLY SALARY SCHEDULE Hired Between January 1, 2012 And July 26, 2013 36 Accounting Supervisor Associate Planner Contracts Specialist Enterprise Specialist Financial Analyst Management Analyst Principal Librarian Project Manager Streets Maintenance Supervisor 37.7481 39.6355 41.6173 42.6578 43.7242 44.8173 45.9377 37 39.6355 41.6173 43.6982 44.7906 45.9104 47.0581 48.2346 38 Astronomer Senior Management Analyst Senior Planner 41.6173 43.6982 45.8831 47.0301 48.2059 49.4110 50.6462 39 Associate Civil Engineer 43.6982 45.8831 48.1772 49.3816 50.6163 51.8817 53.1786 40 45.8831 48.1772 50.5861 51.8508 53.1470 54.4757 55.8375 41 Building Official Code Compliance Manager Facilities & Fleet Manager Finance Manager Housing Manager Human Resources Manager Information Services Manager Library Operations Manager Planning Manager Senior Civil Engineer 48.1772 50.5861 53.1154 54.4432 55.8044 57.1994 58.6295 42 50.5861 53.1154 55.7712 57.1654 58.5945 60.0594 61.5609 43 Senior Manager 53.1154 55.7712 58.5597 60.0237 61.5244 63.0625 64.6391 44 City Engineer 55.7712 58.5597 61.4877 63.0249 64.6005 66.2155 67.8709 45 58.5597 61.4877 64.5621 66.1761 67.8305 69.5263 71.2645 46 61.4877 64.5621 67.7902 69.4850 71.2221 73.0026 74.8277 47 64.5621 67.7902 71.1798 72.9592 74.7832 76.6527 78.5691 48 67.7902 71.1798 74.7387 76.6072 78.5223 80.4854 82.4975 Contract City Clerk 39.9000 41.9200 43.9900 45.3400 46.6800 48.0800 49.5200 Contract Director of Library & Observatory 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Marketing & Public Relations 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Development Services 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Public Works 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Administrative Services 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract City Manager - - - - - - 103.3653 Effective January 1, 2019 Updated May 17, 2019 436 RANGE TITLE A B C D E F G 20 16.2952 17.1101 17.9656 18.4147 18.8751 19.3470 19.8306 21 Library Clerk I 17.1101 17.9656 18.8639 19.3354 19.8188 20.3143 20.8222 22 17.9656 18.8639 19.8070 20.3022 20.8098 21.3301 21.8634 23 Records Technician I 18.8639 19.8070 20.7974 21.3174 21.8502 22.3965 22.9565 24 Office Assistant III Library Clerk II 19.8070 20.7974 21.8373 22.3832 22.9428 23.5163 24.1043 25 Building/Parks Maintenance Worker I Building Maintenance Worker/Custodian Street Maintenance Worker I 20.7974 21.8373 22.9291 23.5024 24.0899 24.6923 25.3095 26 21.8373 22.9291 24.0756 24.6774 25.2943 25.9267 26.5749 27 Accounting Technician II Code Compliance Officer I Street Maintenance Worker II 22.9291 24.0756 25.2794 25.9113 26.5592 27.2231 27.9037 28 Administrative Analyst Animal Control/Code Compliance Officer I Permit Technician Planning Technician Public Works Technician 24.0756 25.2794 26.5433 27.2069 27.8871 28.5843 29.2989 29 Computer & Audio/Visual Technician Digital Marketing Coordinator Senior Accounting Technician Senior Building/Parks Maintenance Worker 25.2794 26.5433 27.8704 28.5672 29.2814 30.0135 30.7638 30 Building Inspector I Code Compliance Officer II Mobile Home/Code Inspector Observatory Coordinator Traffic Signal Technician I 26.5433 27.8704 29.2639 29.9956 30.7455 31.5141 32.3019 31 27.8704 29.2639 30.7271 31.4953 32.2827 33.0898 33.9171 32 Accountant Assistant Planner Building Inspector II Building/Landscaping Maintenance Supervisor Engineering Technician II GIS Specialist Librarian/Technology Librarian Network & Computer Specialist Network & Support Specialist Street Maintenance Supervisor Traffic Signal Technician II Video Production Coordinator 29.2639 30.7271 32.2635 33.0701 33.8969 34.7443 35.6129 33 Executive Coordinator Housing Specialist Public Works Inspector Records Management Coordinator Records Manager 30.7271 32.2635 33.8767 34.7237 35.5918 36.4816 37.3936 34 Marketing & Events Specialist Program Coordinator Senior Building Inspector Senior Code Compliance Officer Senior Librarian Senior Traffic Signal Technician 32.2635 33.8767 35.5706 36.4598 37.3713 38.3057 39.2632 35 Human Resource Specialist Media & Communications Specialist 33.8767 35.5706 37.3491 38.2828 39.2399 40.2209 41.2265 CITY OF RANCHO MIRAGE HOURLY SALARY SCHEDULE Hired Between 7/27/2013 and 6/30/2018 437 RANGE TITLE A B C D E F G CITY OF RANCHO MIRAGE HOURLY SALARY SCHEDULE Hired Between 7/27/2013 and 6/30/2018 36 Accounting Supervisor Associate Planner Contracts Specialist Enterprise Specialist Financial Analyst Management Analyst Principal Librarian Project Manager Streets Maintenance Supervisor 35.5706 37.3491 39.2166 40.1970 41.2019 42.2319 43.2878 37 37.3491 39.2166 41.1774 42.2069 43.2620 44.3435 45.4521 38 Astronomer Senior Management Analyst Senior Planner 39.2166 41.1774 43.2363 44.3172 45.4252 46.5607 47.7248 39 Associate Civil Engineer 41.1774 43.2363 45.3981 46.5330 47.6964 48.8888 50.1110 40 43.2363 45.3981 47.6680 48.8597 50.0812 51.3333 52.6166 41 Building Official Code Compliance Manager Facilities & Fleet Manager Finance Manager Housing Manager Human Resources Manager Information Services Manager Library Operations Manager Planning Manager Senior Civil Engineer 45.3981 47.6680 50.0514 51.3026 52.5851 53.8998 55.2473 42 47.6680 50.0514 52.5539 53.8677 55.2145 56.5948 58.0098 43 Senior Manager 50.0514 52.5539 55.1817 56.5611 57.9751 59.4246 60.9102 44 City Engineer 52.5539 55.1817 57.9407 59.3892 60.8740 62.3959 63.9558 45 55.1817 57.9407 60.8378 62.3587 63.9176 65.5156 67.1535 46 57.9407 60.8378 63.8797 65.4766 67.1135 68.7914 70.5111 47 60.8378 63.8797 67.0736 68.7504 70.4692 72.2309 74.0366 48 63.8797 67.0736 70.4273 72.1879 73.9927 75.8425 77.7386 Contract City Clerk 39.9000 41.9200 43.9900 45.3400 46.6800 48.0800 49.5200 Contract Director of Library & Observatory 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Marketing & Public Relations 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Development Services 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Public Works 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Administrative Services 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract City Manager - - - - - - 103.3653 Effective January 1, 2019 Updated May 17, 2019 438 RANGE TITLE A B C D E F G 20 16.0536 16.8564 17.6991 18.1416 18.5952 19.0601 19.5366 21 Library Clerk I 16.8564 17.6991 18.5841 19.0487 19.5249 20.0130 20.5133 22 17.6991 18.5841 19.5133 20.0011 20.5012 21.0137 21.5391 23 Records Technician I 18.5841 19.5133 20.4890 21.0012 21.5262 22.0644 22.6160 24 Office Assistant III Library Clerk II 19.5133 20.4890 21.5134 22.0512 22.6025 23.1676 23.7467 25 Building/Parks Maintenance Worker I Building Maintenance Worker/Custodian Street Maintenance Worker I 20.4890 21.5134 22.5891 23.1538 23.7327 24.3260 24.9341 26 21.5134 22.5891 23.7185 24.3114 24.9192 25.5422 26.1808 27 Accounting Technician II Code Compliance Officer I Street Maintenance Worker II 22.5891 23.7185 24.9045 25.5270 26.1653 26.8193 27.4899 28 Administrative Analyst Animal Control/Code Compliance Officer I Permit Technician Planning Technician Public Works Technician 23.7185 24.9045 26.1497 26.8034 27.4735 28.1603 28.8643 29 Computer & Audio/Visual Technician Digital Marketing Coordinator Senior Accounting Technician Senior Building/Parks Maintenance Worker 24.9045 26.1497 27.4572 28.1435 28.8472 29.5684 30.3076 30 Building Inspector I Code Compliance Officer II Observatory Coordinator Mobile Home/Code Inspector Traffic Signal Technician I 26.1497 27.4572 28.8300 29.5508 30.2896 31.0468 31.8230 31 27.4572 28.8300 30.2716 31.0284 31.8041 32.5992 33.4141 32 Accountant Assistant Planner Building Inspector II Building/Landscaping Maintenance Supervisor Engineering Technician II GIS Specialist Librarian/Technology Librarian Network & Computer Specialist Network & Support Specialist Street Maintenance Supervisor Traffic Signal Technician II Video Production Coordinator 28.8300 30.2716 31.7852 32.5798 33.3942 34.2292 35.0849 33 Executive Coordinator Housing Specialist Public Works Inspector Records Management Coordinator Records Manager 30.2716 31.7852 33.3744 34.2088 35.0640 35.9405 36.8391 34 Marketing & Events Specialist Program Coordinator Senior Building Inspector Senior Code Compliance Officer Senior Librarian Senior Traffic Signal Technician 31.7852 33.3744 35.0432 35.9192 36.8172 37.7376 38.6811 35 Human Resource Specialist Media & Communications Specialist 33.3744 35.0432 36.7953 37.7152 38.6581 39.6245 40.6151 CITY OF RANCHO MIRAGE HOURLY SALARY SCHEDULE Hired on or After 7/01/2018 439 RANGE TITLE A B C D E F G CITY OF RANCHO MIRAGE HOURLY SALARY SCHEDULE Hired on or After 7/01/2018 36 Accounting Supervisor Associate Planner Contracts Specialist Enterprise Specialist Financial Analyst Management Analyst Principal Librarian Project Manager Streets Maintenance Supervisor 35.0432 36.7953 38.6350 39.6010 40.5910 41.6057 42.6459 37 36.7953 38.6350 40.5669 41.5810 42.6205 43.6860 44.7781 38 Astronomer Senior Management Analyst Senior Planner 38.6350 40.5669 42.5951 43.6601 44.7515 45.8703 47.0170 39 Associate Civil Engineer 40.5669 42.5951 44.7249 45.8430 46.9891 48.1639 49.3679 40 42.5951 44.7249 46.9612 48.1352 49.3385 50.5720 51.8363 41 Building Official Code Compliance Manager Facilities & Fleet Manager Finance Manager Housing Manager Human Resources Manager Information Services Manager Library Operations Manager Planning Manager Senior Civil Engineer 44.7249 46.9612 49.3092 50.5420 51.8055 53.1006 54.4282 42 46.9612 49.3092 51.7747 53.0691 54.3959 55.7557 57.1496 43 Senior Manager 49.3092 51.7747 54.3635 55.7225 57.1156 58.5434 60.0070 44 City Engineer 51.7747 54.3635 57.0817 58.5087 59.9714 61.4706 63.0074 45 54.3635 57.0817 59.9357 61.4342 62.9700 64.5443 66.1578 46 57.0817 59.9357 62.9325 64.5059 66.1185 67.7715 69.4658 47 59.9357 62.9325 66.0791 67.7312 69.4245 71.1601 72.9391 48 62.9325 66.0791 69.3832 71.1177 72.8956 74.7181 76.5860 Contract City Clerk 39.9000 41.9200 43.9900 45.3400 46.6800 48.0800 49.5200 Contract Director of Library & Observatory 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Marketing & Public Relations 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Development Services 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Public Works 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract Director of Administrative Services 60.0961 64.9038 69.7115 73.6192 75.4597 77.3462 79.2799 Contract City Manager - - - - - - 103.3653 Effective January 1, 2019 Updated May 17, 2019 440 CITY OF RANCHO MIRAGE PART-TIME SALARY SCHEDULE ABCDE F Library Page Part Time/Substitute 15.0000 15.7500 16.5375 16.9509 17.3747 17.8091 Sr Library Page Part Time/Substitute 16.5000 17.3250 18.1913 18.6460 19.1122 19.5900 Library Clerk I Part Time/Substitute 18.0000 18.9000 19.8450 20.3411 20.8497 21.3709 Library Clerk II Part Time/Substitute 19.5133 20.4890 21.5134 22.0512 22.6025 23.1676 Library Assist Part Time/Substitute 23.0000 24.1500 25.3575 25.9914 26.6412 27.3073 Librarian Part Time/Substitute 28.5000 29.9250 31.4213 32.2068 33.0120 33.8372 Effective July 1, 2019 TITLE & CLASSIFICATION 441 REVENUE AND EXPENDITURE ACCOUNT DEFINITIONS REVENUES: 4000-Property Tax.Property tax revenue generated based on property values pursuant to 4001 Proposition 13. 4002 Property Tax In-Lieu of VLF. Property tax revenue used as a replacement funding for Vehicle License Fee. 4003 Real Property Transfer Tax.Tax generated as a result of changes in real property ownership. 4004 Structural Fire Tax.Property tax revenue generated based on property values pursuant to Proposition 13. 4005 Sales & Use Tax.Percentage of sales tax generated in the City. 4007 In-lieu Sales & Use Tax. In-lieu fee charged per Ordinance 860. 4008 Franchise Tax.Revenue collected from businesses providing utility services in the City such as Electric, Natural Gas and Cable TV. 4010 Transient Occupancy Tax.(Bed Tax) Revenue collected from occupants and remitted to City by hotels and rental agencies calculated at 10% of the rent charged by the operator. Also known as transient occupancy tax. (Short-Term Rental Tax) Revenue collected from occupants and remitted to City by home owners and rental agencies calculated at 10% of the rent charged by the operator. 4101 Parcel Charges.Benefit assessments paid by property owners and collected via the property tax roll. 4103 Park Maintenance Replacement Tax.Benefit assessment paid by property owners and collected via the property tax bill. 4104 Quimby Fees.Fees paid by developers intended to provide funds for the City to develop new or rehabilitate existing park facilities. 4200 Business Licenses.Fees charged to businesses performing services in the City based on type of business. 4202 Short-Term Rental Certificate.Fee charged to homeowners and rental agencies to rent their properties on a short term basis. 4203 Tobacco Licenses.Fees charged to businesses who sell tobacco. 4204 Animal Licenses.Animal license fees first collected by the County and remitted to the City. 442 4206 Public Works Plan Check Fees.Fees for plan checking such as grading plans and improvement plans. 4207 Public Works Misc. Fees. Miscellaneous revenue not appropriate for any other category. 4208 Public Works Inspections.Fees charged for inspection of site and street improvements. 4209 Public Works Permits.Fees for pool drain permits, transportation permits, etc. 4210 Mobilehome Operating Permit.Fees collected from park owners and shared by the City and the State of California. 4211 Golf Cart Permits. Fees collected for registering golf carts for traveling within public right-of- way. 4212 PM10 Inspection Fee.Fees charged for the inspection and control of dust emissions. 4213 Building Permit Fees. Fees collected from applicants intended to cover the cost of building inspections. 4214 Building Plan Checks.Fees collected from applicants intended to cover plan checking related expenditures. 4215 Planning Fees.Fees collected from applicants intended to cover a portion of planning staff time and other related expenditures. 4216 Fire Department Inspections.Fees collected from businesses intended to cover the cost of fire safety inspections. 4217 Rent Control Fee.Fees collected from park owners for operation of the Rent Control Commission. 4219 AB939 Fee.Charges collected from residents and businesses by the City’s solid waste collection and recycling contractor and remitted to the Riverside County Waste Resources Management District and the City based on tonnages collected and landfilled. 4220 Massage Permits.Fee charged for independent Massage Therapists. Fee is $100.00. 4221 VICR Fee. Vehicle Impound Cost Recovery fees collected by Riverside County Sheriff to recover administrative costs related to the removal, impounding, storage or release of impounded vehicles. 4222 Professional Service Fee.Fees received by City for services rendered by staff for other organizations. 4225 Fines. Fines collected from parking and administrative citations issued by Code Compliance and the Sheriff’s Department. Fines and fees for library services. 4226 Lost/Damaged Items.Fines for lost or damaged items. 4227 Cards.Replacement and out of state cards. 443 4230 Energy Charges.Revenue from Premium, Gen/Demand and Collections. 4300 License Tax. Tax collected on new construction used for construction of public facilities in the City. 4301-Development Fee. Impact fees collected on new commercial and residential construction. 4310 4400 Other Revenue.Miscellaneous revenue not appropriate for any other category. 4401 Reimbursement of Legal Fees. Revenue generated pursuant to an agreement or the result of litigation for dollar-for-dollar reimbursements of legal fees. 4403 Golf Program Revenue. Collected from Westin Mission Hills golf course from Rancho Mirage Residents utilizing the Golf Program. 4404 Copies.Copies. 4406 Speakers’ Series. Revenue for tickets sales for the Speakers’ Series Program. 4407 Art Affaire. Revenue from artists and booth fees and merchandise sales. 4409 Donations. Gifts, grants and other funds donated by individuals, businesses or other organizations. 4410 Contributions to Library Special Events.Revenues generated by the Rancho Mirage Library Foundation to be used for special events. 4411 Literary Legacy Donations.Literary legacy donations: naming opportunities in Library and Observatory. 4412 Merchandise Sales. Merchandise sales. 4413 Rent. Revenue collected for rents on City, Agency and Authority owned property. 4413 Room Rental. Revenue collected for the use of community room and conference room at the City Library. 4414 Washer/Dryer Rentals. Monthly fee paid by tenants in the Housing Authority properties for use of a washer and dryer in their units. 4415 Lease. Revenue collected on lease agreements for the utilization of City, Agency and Authority owned property. 4416 Leaseback Income. Lease revenue generated from the Ritz Carlton based on agreement with Hotelier. 4417 Cable Charges. Monthly fee paid by tenants in the Housing Authority properties for bulk cable services. 4418 Water Charges. Monthly fee paid by tenants in the Housing Authority properties for domestic water charges. 444 4423 Special Events.Permit fees charges for special events. 4424 Film Permits.Permit fees charged for filming in the City. 4426-Contributions to Foundation.Contributions made from members of the Library Foundation for 4435 specified or unspecified purposes. 4436 Amphitheater Revenue.Revenue from non-City hosted/sponsored special events at the Amphitheater. 4500 Interest-City Investments.Interest earned on cash and investments. 4501 Interest-Trustee Investments.Interest earned on cash and investments held by the City’s trustee. 4502 Interest RDA Loan.Annual interest payment on loan to Redevelopment Agency. 4505 Interest-RMEA Investments.Interest earned on cash and investments. 4600 Redevelopment Reimbursement. Reimbursement for General Fund staff support to other funds plus overhead. 4601 Reimbursement from RDA Successor.Reimbursement for General Fund staff support to other funds. 4602 Reimbursement from Housing Authority. Reimbursement for General Fund staff and overhead to support other funds. 4603 Reimbursement from Citywide Landscaping. Reimbursement for one-half of salaries and benefits for Park Maintenance workers. 4604 Reimbursement from other Funds.Reimbursements for expenditures that are reimbursable by other funds that may include operational costs, equipment and capital project costs. 4608 Reimbursement from Non-Government. Reimbursements for non-capital expenditures by non- government agencies. 4609 Operating Transfer In.Routine transfers of money from one fund to another. 4610 Transfer from Community Services District –Tax Increment. Tax increment passed through the Community Services District to provide for library and fire services. 4611 Transfer from Community Services District. Transfer of regular property tax received in the Community Services District to provide for library and fire services. 4612 Transfer from Community Facilities District. Transfers based on revenues collected allocated based on police and fire services provided. 4613 Transfer from Housing Authority. In-lieu property taxes paid by the Housing Authority for properties. 445 4614 Bond Proceeds and Interest. Proceeds from bonds and interest on City investments. 4616 Transfer from Casino Fee Fund. Transfers based on revenues collected allocated based on police and fire services provided to the Agua Caliente Band of Cahuilla Indians Hotel, Casino, Resort & Spa. 4618 Loan Repayment.Amounts due from the repayment of loans. 4620 Interfund Loan Repayment.Amounts due from the repayment of interfund loans. 4700 PEG Fees.Public, Educational, and Governmental fee collected from Spectrum. 4701 Abatements.Revenue collected from property owners who reimburse the City for nuisance abatement work on their property. 4702 Medical Insurance Billing Program.Reimbursement payments from medical insurance providers for ambulance services. 4703 Transfer from RDA Funds. Transfer of tax increment pursuant to pass-through agreements. 4704 Transfer from former RDA Funds. Transfer of funds from the former Redevelopment Agency. 5001-Federal / County Grants.Grants received from the County and Federal government for projects. 5004 5000 Motor Vehicle In Lieu.Portion of revenue collected by the Department of Motor Vehicles for registration fees. 5005 County Cops Revenue. Revenue from State of California restricted to law enforcement purposes. 5006 State Gas Tax 2103.Local agency’s share of the State tax on vehicle fuels used for street construction or maintenance projects. 5007 State Gas Tax 2105.Local agency’s share of the State tax on vehicle fuels used for street construction or maintenance projects. 5008 State Gas Tax 2106.Local agency’s share of the State tax on vehicle fuels used for street construction or maintenance projects. 5009 State Gas Tax 2107. Local agency’s share of the State tax on vehicle fuels used for street construction or maintenance projects. 5010 State Gas Tax 2107.5. Local agency’s share of the State tax on vehicle fuels used for street construction or maintenance projects. 5011 MSAPR. Fees collected by the Department of Motor Vehicles in compliance with AB2766 dealing with Mobile Source Air Pollution Reduction (MSAPR) intended to fund air quality management plans. 5013 Casino Hotel Revenue. Revenue collected from occupants and remitted to City by Agua Caliente 446 Band of Cahuilla Indians hotel calculated at 10% of the rent charged. 5016 Former RDA Pass-Through from Riverside County-Fire.Transfer of tax increment from the former Redevelopment Successor Agency pursuant to the pass-through agreement between the former RDA and CSD for Fire Services. 5017 Former RDA Pass-Through from Riverside County-Library.Transfer of tax increment from the former Redevelopment Successor Agency pursuant to the pass-through agreement between the former RDA and CSD for the Library. 5019 Road Maintenance and Rehabilitation.Local agency’s share of the State tax on vehicle fuels used for street construction or maintenance projects. 5020 Lawsuit Settlement. Revenue generated as a result of successful litigation. 5022 Reimbursement from Non-Government.Reimbursements for capital expenditures by non- government agencies. 5023 Reimbursement from Local Governments. Reimbursement for expenditures that are reimbursable by other local government agencies, mainly for capital project costs and based on agreements. 5024 Non-Operating Transfer In.One time or capital related transfers of money from one fund to another. EXPENDITURES: 7100 Salaries-Full Time. Normal payroll expenditures for City Council/Boards of Directors and full- time employees that are subject to all usual deductions. 7110 Salaries-Part Time. Normal payroll expenditures for part-time employees that are subject to all usual deductions. 7120 Salaries-Over Time.Approved hours worked paid at time and a half. 7122 Special Events Overtime.Approved hours worked for Special Events for the City. 7125 Disability Reimbursement.The amount reimbursed by City’s insurance company for disability claims. 7128 Workers’ Comp Reimbursement.The amount reimbursed by City’s insurance company for workers’ compensation claims. 7150 Leavebank Buybacks & Payouts. Costs associated with cashing out leave banks for retiring, resigning or terminated employees. 7200-Employee Benefits.PERS retirement, FICA Medicare, workers’ compensation, group 7285 insurance and other benefits the City pays for employees. 447 7400 Professional/Technical.Special services performed by consulting firms such as auditing, engineering, architectural, actuarial, legal and similar services. 7402 City Peg Channel. Expenditures related to the operation and production of the City’s Peg Channel “RMTV”. 7404 Sheriff Services.Law enforcement services. 7408 County Booking Fees.County of Riverside fees charged for booking and processing of prisoners. 7412 Fire Services.Fire protection services. 7416 Equipment Replacement Contribution.Contribution to Cove Communities Services for replacement of fire equipment. 7420 Animal Control.Animal licensing and control. 7422 Medical Cannabis Transportation Subsidy. $25/month reimbursement for travel expenses. 7424 County Emergency Services.County-wide coordination services. 7426 Residential Solar Rebate Program.One-time rebate to residential RMEA customers who install or expand a solar system. 7428 County Data Processing.Microwave access to Assessor’s files. 7430 Plan Check Services.Plan check services. 7432 Auditing Services.Annual financial and other required audits. 7438 Banking Services. Expenditures related to maintaining City checking accounts. 7440 Bond Servicing.Annual fees charged for bond trustee and arbitrage calculation services. 7444 Temporary Agency Services.Cost of temporary extra help. 7448 Home Improvement Program. Expenditures associated with providing residential rehabilitation assistance to those households in the very low to moderate income group. 7452 General Plan Maintenance.Community Development’s expenses for the maintenance of the General Plan. 7456 Special Assistance Funds.Contract for services with non-profit organizations. 7458 Support for Non-Profits.Contributions to not-for-profit agencies and participation in annual events. 7460 Inspections.Supplementary special inspection services. 7462 Vacation Rental Ordinance Enforcement.Expenditures related to the enforcement of the City’s 448 Vacation Rental Program. 7464 Survey Control.Public Works’requirement of surveys from time to time. 7468 Chamber of Commerce.Funds to promote City businesses. 7472 Convention and Visitors Bureau (CVB).Costs of providing tourist and convention services. 7473 ANA Inspiration Championship. Annual sponsorship of Ladies pro golf championship. 7475 Shop & Dine Rancho Mirage. Maintenance of kiosks and other costs associated with promoting restaurants in the City. 7476 Local Promotions.Amount returned to convention hotels to use in their promotional budgets. 7477 Annual Progress Report. Costs of sponsoring City advertising in annual publication of Palm Springs Life magazine. 7478 Marketing Program. Costs associated with increasing advertising and tourism to the City. 7480 Transportation Program. Costs associated with providing subsidized transportation for residents at Housing Authority properties. 7484 CVAG Administration Fee.Fee charged by CVAG to administer grants or contracts. 7486 Community Forums. Town Hall meetings to inform residents on special topics. 7488 Cove Senior Center.Cove Communities’ Senior Project. 7492 Bighorn Research.Support services related to the Bighorn sheep. 7494 Amphitheater Programming.Expenditures related to programming for the amphitheater at the Rancho Mirage Community Park. 7497 Special Contributions. Funding made to organizations pursuant to executed agreements. 7498 City’s Anniversary.Expenditures related to the celebration of the City’s Anniversary. 7504 CVAG Coordination.City’s share of a regionally coordinated solid waste management program at CVAG. 7508 Household Hazardous Waste.City’s share of household hazardous waste collection and disposal. 7510 Special Projects. Costs of services and materials related to special programs and projects to divert waste from landfills. 7520 Power Procurement.Purchase of power. 7550 COPS Programs. Citizens on Patrol Services (COPS) is made up of volunteers who serve as additional “eyes and ears” for the Sheriff’s Department. 449 7560 ADA.Expenditures associated with compliance with the Americans with Disabilities Act. 7561 PM 10.Expenditures associated with attaining Federal and State standards for PM10 emissions and compliance with State Implementation Plan. 7562 TDM.Expenditures associated with meeting Federal and State mobile source air pollution reduction standards. 7563 Recycling.Expenditures associated with State mandates. 7564 Water Quality and Conservation.Expenditures associated with compliance with State Water Conservation in Landscaping Act and local ordinance. 7580 Southern California Association of Governments. Membership to regional agency. 7581 Coachella Valley Association of Governments.Membership to regional agency. 7588 Local Agency Formation Commission. Membership to County agency. 7593 Employment Relations Consortium.Annual dues to Coachella Valley Employment Relations Consortium. 7595 Homelessness Funding.Homeless shelter/services funding to be determined by the City Council. 7596 Sustainability Programs & Incentives. Rebates provided to businesses and homeowners who purchase qualifying equipment or materials to enhance sustainability of environment. 7600 Natural Gas. Expenditures related to use of natural gas for City facilities. 7602 Cable Charges. Expenditures related to providing bulk cable services to tenants at Housing Authority properties. 7603 Electricity. Expenditures related to use of electricity for City facilities and lighting. 7606 Water. Expenditures related to use of water for City facilities and property. 7609 Street Striping.Expenditures related to striping City streets. 7612 Maintenance. Expenditures related to the maintenance of City facilities and property. 7613 Observatory Maintenance. Maintenance and supplies for Observatory Facility 7615 Street Striping. Expenditures related to re-striping of streets in areas of heavyuse. 7617 Sidewalk/Curb/Gutter Maintenance. Expenditures related to the maintenance of curbs and gutters. 7618 Traffic Signal Maintenance/Electric. Costs for maintenance and electricity for traffic signals. 7621 Street Related Repairs. Various repairs to City street including crack sealing and filling pot holes. 450 7622 Illegal Dumping Disposal.Expenditures associated with the removal and disposal of illegally dumped rubbish. 7623 Vehicle Fuel. Costs related to fuel for City vehicles used in the field by Public Works and Code Compliance. 7624 Vehicle Operations/Maintenance. Costs related to the operating & maintenance of City vehicles and equipment. 7627 Graffiti Removal. Costs associated with buying paint, brushes and other supplies needed to abate graffiti found throughout the City. 7630 Trails Maintenance. Costs for services to clean up trails throughout the City. 7633 Office Equipment Maintenance. Parts required to repair and maintain various equipment such as audio visual equipment and copiers. 7634 Equipment Maintenance & Fuel. Costs for fuel, supplies and repair parts to keep heavy equipment running efficiently. 7639 Computer Maintenance. Annual charges pursuant to agreements with software providers to keep software up to date and the licenses current. 7642 Abatements. Costs for city initiated property abatements. Costs are recovered with tax liens. 7645 Storage Area Rental.Costs for rental of storage unit for miscellaneous storage of excess furniture, equipment, holiday decorations, and files that have been microfilmed. 7648 Property Tax.Property tax on City Yard. 7800 Mileage.Reimbursement for the use of an employee’s private vehicle for City business on a per mile basis. 7806 Meetings & Travel.Reimbursement for meals, lodging, conference registration, airfare and use of private car when attending municipal meetings. 7818 Dues & Subscriptions.Expenses for professional and technical memberships and subscriptions to professional and technical publications. 7821 Telephone.Service for City facilities. 7824 Communication Maintenance/Service.Costs associated with maintaining communications capabilities. 7826 Internet Access and Service.Internet service. 7827 Community Publications.Production of MirageScape and other special reports. 7830 Photography.Special photographs for newsletters, news releases, Council and staff. 451 7833 Elections.City expenses in the municipal election process. 7836 Ordinance Codification.Charges for revisions to Municipal Code. 7839 Reproduction & Printing. Reproduction and printing costs incurred by City departments. 7842 Advertising/Publishing.Public hearing notices, ordinances, resolutions, legal notices, etc. 7848 Microfilming.Aperture card filming of plans, drawings, etc. 7851 Insurance & Bonds.Premiums paid for fire, liability, employees’ bonds and other insurance coverage, excluding those insurance programs listed under employee benefits. 7854 Annual Administrative Fee. Expenditure paid to State Water Resources Board for administration of National Pollution Discharge Elimination System. 7857 Training & Education.Reimbursement for approved after-hours, job-related educational classes taken voluntarily by employees as part of the educational incentive program. 7860 Recruitment. Costs associated with the recruitment, classification and other personnel functions of the City. 7862 Parking Citation.Costs for issuing parking citations. 7863 County Processing Fee.County of Riverside fees charged for collecting property tax. 7869 Employee Events.Costs for various events involving employees. 7870 Council/Commission Events. Costs for various events including members of Boards, Commissions, Council and staff support. 7872 Public Relations.Costs for public relations. 7874 Speakers’ Series. Costs for the Speakers’ Series program. 7875 Cultural Commission.Costs for the Commission’s special programs. 7876 Health & Medical Commission. Expenditures related to the Health & Medical Commission. 7877 Community Health Program. Expenditures for annual City-sponsored flu shots for residents and employees. 7878 Planning Commission.Fees paid to Planning Commissioners. 7879 Trails Commission. Expenditures associated with Trails Commission meetings. 7880 Historic Preservation Commission.Costs related to Historic Preservation Commission. 7881 Parks Commission.Costs incurred for Parks Commission events. 7882 Art in Public Places. Costs related to the Art in Public Places program. 452 7883 Sister Cities Program. Costs related to the Sister Cities program. 7884 Litigation Expenditure.Litigation expenditures. 7885 Art Affaire.Annual Art Affaire Event at Whitewater Park 7887 Special Events.Special events at Library such as National Library Week, Children’s Book Week, etc. 7889 Resident Recreation Golf. Expenditures related to the Resident Recreation Golf Program. 7890 Library Writer’s Festival.Expenditures related to the Library Writer’s Festival. 7890 Observatory Programming. Programming and material needs for the Observatory. 7900 -Foundation Expenditures.Expenditures paid by Library Foundation to support Library. 7919 8000 Supplies.All general supplies used in the day to day business of City government. 8002 Equipment Rental. Costs associated with rental of equipment that the City does not have in inventory. 8003 Street Signs & Markings. Purchase and maintenance of street signs to ensure compliance with Federal and State regulations regarding reflectivity. 8004 Repair & Maintenance Supplies.Supplies used in the maintenance and repair of City facilities. Cleaning supplies and light bulbs are examples. 8008 Library Materials.Library books, recordings, magazines, newspapers and other Library materials for public use. 8012 Small Tools, Furniture & Equipment.This account is primarily used for hand tools, furniture and equipment items costing less than $500 that are routinely used by City employees and may be replaced as required. Items costing more than $500 are considered capital items to be budgeted in 8900 account series. 8016 Emergency Supplies.Miscellaneous supplies used for the Emergency Services Program. 8020 Uniforms.Cost of providing uniforms for City employees and COPS program. 8024 Traffic Control.Expenditures incurred by street maintenance for traffic control devices and supplies. 8028 Computer Enhancement.Computer software and installation, programs, upgrades, etc. 8032 Holiday Decorations.Holiday decorations at City Hall. 8200 Principal.Principal payment on bond issues. 453 8205 Interest.Interest payment on bond issues. 8210 Library Lease Payment.Payment to Joint Powers Financing Authority for debt service principal and interest. 8215 Inter-Fund Loan Repayment.Repayment by other funds of previous loans. 8220 Lease Payments.Lease payments for computer hardware and copiers. 8225 Bond Issuance Costs.Costs associated with the issuance of bonds. 8245 Interest on Loan.Annual interest-payment on outstanding loans. 8300 Riverside Co. Super. of Schools.Tax increment pass through pursuant to pass through agreement. 8305 P.S. Unified School District.Tax increment pass through pursuant to pass through agreement. 8310 Riverside Co. Auditor-Controller.Tax increment pass through pursuant to pass through agreement. 8315 C.V. Water District.Tax increment pass through pursuant to pass through agreement. 8320 C.V. Mosquito Abatement District.Tax increment pass through pursuant to pass through agreement. 8325 College of the Desert. Tax increment pass through pursuant to pass through agreement. 8330 C.V. Recreation & Park District.Tax increment pass through pursuant to pass through agreement. 8335 C.V. Cemetery. Tax increment pass through pursuant to pass through agreement. 8340 Palm Springs Cemetery District.Tax increment pass through pursuant to pass through agreement. 8345 C.V. Resource Conservation. Tax increment pass through pursuant to pass through agreement. 8360 Contribution to Library Fund.Amount of tax increment contributed as a result of withdrawal from Riverside County system. 8365 Contribution to Fire Tax Fund.Amount of tax increment contributed as a result of withdrawal from Riverside County system. 8500 Reimbursement to General Fund. Reimbursement for General Fund staff support and services. 8503 Fire Tax Reimbursement. Reimbursement to Fire Tax Fund for fire services rendered to the Agua Caliente Band of Cahuilla Indians hotel. 8505 Parkland Fund Reimbursement. Reimbursement for costs of services provided by Parkland Fund staff. 454 8565 Sales Tax Rebates.Rebates paid to businesses based on executed agreements with the City. 8567 Transient Occupancy Tax Rebates.Rebates paid to businesses based on executed agreements with the City. 8570 Payments to responding jurisdictions. Reimbursements to local agencies for fire and police services rendered to the Agua Caliente Band of Cahuilla Indians hotel. 8700 Miscellaneous Expenditure.General governmental expenditures not specifically classified elsewhere. 8703 Rent Credit / Loss of Use.Credit to tenants and various loss of use expenses. 8707 Uncollectable Accounts.Uncollectable account write-offs. 8800 Operating Transfers Out.Routine transfers of money from one fund to another. 8801 Non-Operating Transfers Out.One time or capital related transfers of money from one fund to another. 8900 Furniture & Equipment.Office furniture and all other equipment used in City offices. 8905 Automotive.Cost of vehicles. 8910 Other Equipment.Cost of machinery and other equipment. 455 GLOSSARY The following list is commonly used financial terms: ALLOCATE - To divide a lump-sum appropriation which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. APPROPRIATION - An authorization made by the City Council or Boards of Directors which permits expenditures of cash resources to occur. ASSESSED VALUATION - A dollar value placed on real estate or other property by Riverside County as a basis for levying property taxes. ASSET - Anything having commercial or exchange value that is owned by a business, institution or individual. AUDIT - Conducted by an independent Certified Public Accounting (CPA) firm; the primary objective of an audit is to determine if the City’s financial statements present the City’s financial position and results of operations in conformity with generally accepted accounting principles. BALANCED BUDGET - A budget in which planned expenditures do not exceed projected funds available. BALANCE SHEET - A financial statement reporting the organization’s assets, liabilities and equity activities. BUDGET - The document created by the staff and approved by the City Council or Boards of Directors which establishes the broad policy guidance concerning the utilization of the City’s financial resources. BUDGET CALENDAR - A schedule of dates which is followed in the preparation, adoption, and administration of the budget. BUDGET MESSAGE - Included in the opening section of the budget, the Message provides the City Council and the public with a general summary of the most important aspects of the document, changes from the previous fiscal years, and the views and recommendations of the City Manager. CONSUMER PRICE INDEX (CPI) - A measure used to reflect the change in the price of goods and services. CONTINGENCY - An appropriation of funds to cover unforeseen events that occur during the fiscal year such as flood emergencies, Federal mandates, shortfalls in revenue, and similar potential occurrences. CONTINUING APPROPRIATION - Funds committed for a previous fiscal year expenditure which were not spent in the year of appropriation but are intended to be used in the succeeding year. The most common example is an appropriation for a capital project. 456 CONTRACTUAL SERVICES - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples of these services include engineering and law enforcement. DEPARTMENT -A major organizational unit of the City’s General Fund which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. DESIGNATED FUND BALANCE - A portion of unreserved fund balance designated by City policy for specific future use. ENCUMBRANCE - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. EXPENDITURE - The outflow of funds paid for goods or services obtained. FEES FOR SERVICES - Charges paid to the City by users of a service to help support the costs of providing that service. FISCAL YEAR - The beginning and ending period for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. FIXED ASSETS - Assets of long-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $500. FRANCHISE FEE - A franchise fee is charged for the privilege of using public right-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, utilities, and trash collection contractors. FUND - An accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Debt Service, and Capital Project. FUND BALANCE - The excess of current assets over current liabilities and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. GENERAL FUND - The primary operating fund of the City; all revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. GOAL - A statement of broad, direction, purpose, or intent. GRANT - Contributions of cash or other assets from another governmental agency to be used or expended for a specified purpose, activity, or facility. INFRASTRUCTURE -The City’s basic facilities, (e.g., streets, water, sewer, public buildings and parks). INVESTMENT REVENUE - Revenue received as interest from the investment of funds. JOINT POWERS AUTHORITY (J.P.A.) - A joint venture comprised of two or more governmental entities sharing the cost of providing a public service. 457 LIABILITY - A claim on the assets of an entity. LINE-ITEMS BUDGET - A budget that lists detailed expenditures categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. OBJECTIVE - A statement of specific direction, purpose, or intent based on the needs of the community and goals established for a specific program. OPERATING BUDGET - The portion of the budget that pertains to daily operations providing governmental services. PERSONNEL SERVICES - Costs associated with providing the staff necessary to provide the desired levels of services. Included are both salary and benefit costs. POLICY - A direction that must be followed to advance toward a goal. The direction can be a course of action or a guiding principal. PROGRAM - A grouping of activities organized to accomplish basic goals and objectives. PROGRAM BUDGET - A budget that focuses upon the goals and objectives of an agency or jurisdiction. RESERVE - A portion of fund balance that is legally restricted for a specific purpose and is, therefore, not available for general appropriation. REVENUE - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, grants, shared revenues, and interest income. RISK MANAGEMENT -An organized attempt to protect an organization’s assets against accidental loss in the most cost-effective manner. SALES TAX - A tax on the purchase of goods and services that is distributed by the State based on point of sale. SPECIAL ASSESSMENT - A levy made against certain properties to defray part or all of the costs of a specific improvement or service deemed to primarily benefit those parties. SPECIAL REVENUE FUNDS - Funds used to account for the proceeds from specific revenue sources that are legally restricted to expenditures for specific purposes. SUPPLIES AND SERVICES - A general category used for clarifying expenditures for various supplies and services which are normally used within a fiscal year. TAX INCREMENT - Property tax revenue received by the Redevelopment Agency. TRUST AND AGENCY FUNDS - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations, or other governmental agencies. UNDESIGNATED FUND BALANCE - A portion of fund balance that is not reserved for specific purposes or obligated in any manner. Undesignated fund balance is a key indicator of financial health. 458 459 INDEX AB939 Recycling Program Fund..........................................................................................................291 Account Definitions..............................................................................................................................439 Administration......................................................................................................................................177 Air Pollution Reduction Fund ..............................................................................................................279 Budget Message........................................................................................................................................1 Budget Process........................................................................................................................................11 Building & Safety ................................................................................................................................125 Capital Improvement Projects (CIP) ...................................................................................................153 City Attorney .......................................................................................................................................115 City Clerk .............................................................................................................................................103 City Council ...........................................................................................................................................99 City Manager .......................................................................................................................................109 Code Compliance..................................................................................................................................131 Community Profile ...............................................................................................................................413 Community Facilities District Funds....................................................................................................243 Community Services District Fund ......................................................................................................259 Development Impact Fee Funds...........................................................................................................301 Economic Development........................................................................................................................205 Engineering...........................................................................................................................................135 Emergency Services..............................................................................................................................159 Facilities & Fleet Maintenance ............................................................................................................147 Finance..................................................................................................................................................181 Fire Tax Fund .......................................................................................................................................251 Fund Descriptions...................................................................................................................................37 Gann Limit .............................................................................................................................................27 Gas Tax Fund .......................................................................................................................................271 General Fund Balance History................................................................................................................50 General Fund Departmental Expenditure Summary...............................................................................95 General Fund Financial Summary..........................................................................................................49 General Fund Operating Revenues and Operating Expenditures...........................................................51 General Fund Peg Channel.....................................................................................................................79 General Government.............................................................................................................................163 Glossary…………................................................................................................................................453 Housing Authority Fund.......................................................................................................................349 Information Services………….............................................................................................................185 Landscape & Lighting Funds…………................................................................................................213 Library Fund …………........................................................................................................................327 Library Foundation...............................................................................................................................339 Mandated Programs..............................................................................................................................169 460 Measure A Fund ...................................................................................................................................275 Mobile Home Operating Fund..............................................................................................................393 Organizational Chart...............................................................................................................................35 Parkland Fund.......................................................................................................................................263 Parkview Villas Age-Restricted Residential Complex Fund................................................................359 Planning................................................................................................................................................119 Proposition 4 Appropriations Limit (Gann Limit)..................................................................................27 Public Information & Community Relations…………........................................................................199 Public Safety ........................................................................................................................................155 Rancho Mirage Energy Authority ........................................................................................................403 Rancho Palms Residential Complex Fund ...........................................................................................383 Regional Planning & Implementation .................................................................................................173 Rent Control Fund ................................................................................................................................283 Resolution of the City of Rancho Mirage Adopting Fiscal Year 2019-2020 and 2020-2021 Budgets ...............................................................................15 Resolution of the City of Rancho Mirage Approving Fiscal Year 2019-2020 Reimbursement Schedule...........................................................................321 Resolution of the Community Services District of the City of Rancho Mirage Adopting Fiscal Year 2019-2020 and 2020-2021 Budgets ...............................................................23 Resolution of the Housing Authority Board of the City of Rancho Mirage Adopting Fiscal Year 2019-2020 and 2020-2021 Budgets .............................................................345 Resolution of the Library Board of the City of Rancho Mirage Adopting Fiscal Year 2019-2020 and 2020-2021 Budgets ...............................................................19 Salary Schedules...................................................................................................................................431 San Jacinto Villas Age-Restricted Residential Complex......................................................................387 Santa Rosa Villas Age-Restricted Residential Complex Fund.............................................................375 Schedule of Authorized Staff Positions and Salaries .............................................................................45 Special Programs..................................................................................................................................191 Staff Time Allocation Resolution Housing Authority..........................................................................397 Storm Water Quality Fund....................................................................................................................287 Street Maintenance ...............................................................................................................................141 Summary of Expenditures and Operating Transfers Out .......................................................................44 Summary of Legal Debt Margin...........................................................................................................429 Summary of Revenues and Operating Transfers In................................................................................43 Summary of Significant Accounting, Fiscal, Operational and Budgetary Policies....................................................................................................................421 Tourism & Marketing Fund....................................................................................................................85 Traffic Safety Fund...............................................................................................................................297 Whispering Waters Age-Restricted Residential Complex Fund..........................................................367 461