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HomeMy Public PortalAbout11/08/2002N November 1, 2002 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, NOVEMBER 8, 2002 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of October 18, 2002. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. December 13, 2002 @ 9 A.M. 2. January 10, 2003 @ 9 A.M. 3. February 14, 2003 @ 9 A.M. VII. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Randall Stofft, as Agent for Bernard Molyneux, the owner of property located at 925 Emerald Row, Gulf Stream, Florida, which is legally described as Lot 63, Place Au Soleil Subdivision in the Town of Gulf Stream. a. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to permit construction of a two -story single - family Gulf Stream Bermuda style home consisting 5,836 square feet with a three -car garage and swimming pool. 2. Pinetree Homes, Inc., owner of the property located at 1478 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as Lots 8 and 8A, Donald B. McLouth Subdivision in the Town of Gulf Stream. a. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to permit the demolition of the existing structures and the construction of a two -story Bermuda Colonial style Single- family dwelling consisting of 12,271 square feet, which includes a 4 -car garage and guesthouse with a swimming pool. b. LAND CLEARING PERMIT to permit the relocation of one tree and the removal of several trees to clear the building area and three that are dead or diseased. VIII. Reports. A. Town Manager 1. Little Club Update 2. Sewer Feasibility Update 3. Feral Cat Program Update B. Architectural Review & Planning Board 1. Meeting Dates a. November 21, 2002 @ 8:30 A.M. b. December 19, 2002 @ 8:30 A.M. c. January 23, 2003 @ 8:30 A.M. AGENDA CONTINUED Page 2 d. February 27, 2003 @ 8:30 A.M. C. Finance Director 1. Financial Report for October 2002 D. Police Chief 1. Activity for October 2002 IX. Items for Commission Action. A. Items by Mayor and Commissioners. X. Public. XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, NOVEMBER 8, 2002 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. 1. Call to Order. Mayor Koch called the meeting to order at 9 A.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Koch C, III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor Fred B. Devitt, III Commissioner William A. Lynch Commissioner Absent with Notice: Also Present and: Participating Robert W. Hopkins II William Thrasher John Randolph Rita Taylor Garrett Ward Randall Stofft Martin Hasey Commissioner Town Manager Town Attorney Town Clerk Police Chief Agent for Hasey Property Owner IV. Minutes of the Regular Meeting of October 18, 2002. Commissioner Lynch moved and Commissioner Orthwein seconded that the minutes be approved as circulated and all voted AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. Town Clerk Taylor requested to add Item VI.B. Certification, and Item IX.B. Resolution No. 002 -5 to the agenda. There were no objections. VI. Announcements. A. Regular Meetings and Public Hearings 1. December 13, 2002 @ 9 A.M. 2. January 10, 2003 @ 9 A.M. 3. February 14, 2003 @ 9 A.M. The Town Clerk announced these dates. A. Certification Ms. Taylor announced that the Deputy Town Clerk had completed the Clerk Certification program and is now a CMC (Certified Municipal Clerk). C Ms. Taylor asked if there were any ex -parte communications to declare. There were none. Town Clerk Taylor asked that all persons who intended to speak please stand to take the Oath. She administered the Oath to Randall Stofft and Martin Hasey. Regular Meeting & Public Hearing Town Commission - November 8, 2002 Page 2 VII. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Randall Stofft, as Agent for Bernard Molyneux, the owner of property located at 925 Emerald Row, Gulf Stream, Florida, which is legally described as Lot 63, Place Au Soleil Subdivision in the OTown of Gulf Stream. Randall Stofft displayed a color rendering and explained the proposed improvement is a Gulf Stream Bermuda style home. He related that at the previous ARPB meeting there were a few modifications requested. Mr. Stofft confirmed that he made the required changes including lowering the second story eave height to 221611, added raked rafter tails, made changes to the railing design, added additional landscape and plant material and revised the finished floor elevation to not exceed +9.801. Mayor Koch asked if there were any comments from the Commissioners. There were none. a. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to permit construction of a two -story single - family Gulf Stream Bermuda style home consisting 5,836 square feet with a three -car garage and swimming pool. Commissioner Lynch moved and Commissioner Devitt seconded to approve the Level III Architectural /Site Plan based on a finding that the proposed two -story Gulf Stream - Bermuda style residence, pool, 3 -car garage, driveway with auto court meet the minimum intent of the Design Manual and applicable review standards with the following conditions: 1) Plant material shall screen the third bay of the garage from the road view; 2) Accent and landscape lighting installed shall adhere to sections 70 -168 and 70 -169; 3) The second story eave height shall not exceed 23' in height; 4) Landscape material shall be installed on each side of the front entry door; 5) Additional landscape material shall be planted so as to soften the west elevation; 6) Raked rafter tails shall be included on the structure; 7) The finished floor elevation shall not exceed +9.801. Alternate railing designs shall be provided to the Town Manager for evaluation. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Orthwein; AYE, and Mayor Koch; AYE. 2. Application submitted by Randall Stofft, as Agent for Pinetree Homes, Inc., owner of the property located at 1478 N. Ocean Blvd., Gulf Stream, Florida, which is legally O described as Lots 8 and 8A, Donald B. McLouth Subdivision in the Town of Gulf Stream. Mr. Stofft displayed a color rendering and explained that the proposed improvement is a two -story Bermuda style home, adding that it is a L shaped design with the entry on the far left and it meets all the Design Manual requirements. Mayor Koch inquired if this was a spec house and when is construction expected to start. Regular Meeting & Public Hearing Town Commission - November 8, 2002 Page 3 Mr. Stofft confirmed it is a spec house and Mr. Hasey responded that they plan to demolish the house prior to December 1, 2002, and commence construction within two or three months if auger piles can be used. If piles must be driven, he would wait until May 1, 2003. The Commissioners agreed that if a building permit is not applied for within fifteen days after demolition, the lot must be completely sodded, irrigated and maintained. a. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to permit the demolition of the existing structures and the construction of a two -story Bermuda Colonial style single - family dwelling consisting of 12,271 square feet, which includes a 4 -car garage and guesthouse with a swimming pool. Commissioner Lynch moved and Commissioner Devitt seconded to approve the Level III Architectural /Site Plan based on a finding that the proposed 2 -story Bermuda Colonial style single family dwelling, 4 -car garage and guest house with a swimming pool meets the minimum intent of the Design Manual and applicable review standards with the following conditions: 1) Accent and landscape lighting installed shall adhere to sections 70- 168 and 70 -169 of code; 2) Raked rafter tails shall be added on the structure; 3) Restoration of the road following the completion of the construction shall be the responsibility of the applicant /owner; 4) Property shall be sodded, irrigated and maintained within fifteen days following demolition. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Orthwein; AYE, and Mayor Koch; AYE. Commissioner Devitt moved and Commissioner Orthwein seconded to approve the Land Clearing Permit to permit the relocation of one tree and the removal of several trees to clear the building area and three that are dead or diseased. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Orthwein; AYE, and Mayor Koch; AYE. VIII. Reports. A. Town Manager 1. Little Club Update Town Manager Thrasher reported that he was still working with The Little Club to come to an agreement that is acceptable to both parties. He advised that Attorney Randolph, Mayor Koch and himself are working on a C response to the letter from The Little Club's attorney, a copy of which will be faxed to all Commissioners. 2. Sewer Feasibility Update Mr. Thrasher asked the Commissioners for direction on the draft report of the Sewer Feasibility Study. He believes the report is complete and thorough. Town Manager Thrasher advised that there would be a request of the engineers to furnish a rough cost that the property owners can use to determine the cost to connect from their property line to the force main. Regular Meeting & Public Hearing Town Commission- November 8, 2002 Page 4 Town Manager Thrasher recommended making the draft report with the changes the final report. He advised that there were federal grants available and requested authorization to proceed and expend up to $4000 to cover additional costs associated with the process. Commissioner Devitt asked if the connection would be to the low pressure Cor the gravity system. Town Manager Thrasher stated that low- pressure system is less expensive to install but in the long run it would be more costly. The Commission agreed to make the draft the final report and approved an additional $4000 maximum. 3. Feral Cat Program Update The Town Manager reported that letters had been sent to town residents requesting community cooperation. He reported that donations in the amount of $750 have been collected and a veterinarian has been retained for the sterilization procedure at cost of $35 and $45. Mr. Thrasher informed the Commission that the Hosokawa family in Gulf Stream will be hosting a fund raising party at their home for the Trap Neuter and Return program. B. Architectural Review & Planning Board 1. Meeting Dates a. November 21, 2002 @ 8:30 A.M. b. December 19, 2002 Q 8:30 A.M. c. January 23, 2003 Q 8:30 A.M. d. February 27, 2003 @ 8:30 A.M. Mayor Koch called attention to these dates. C. Finance Director 1. Financial Report for October 2002 Town Manager Thrasher explained that there was nothing out of the ordinary in his report and asked that it be accepted as submitted. Commissioner Lynch moved and Commissioner Orthwein seconded to approve the Financial Report. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Orthwein; AYE, and Mayor Koch; AYE. D. Police Chief 1. Activity for October 2002 Chief Ward reported that since 9 -11, the Police Department attended training on Weapons of Mass Destruction and Terrorism. The Chief asked Othat his report be accepted as presented if there were no questions. Commissioner Devitt questioned the high volume of ordinance violations. Chief Ward explained that it was mostly due to unregistered contractors or contractors who are working on Sundays. G Regular Meeting & Public Hearing Town Commission - November 8, 2002 IX. Items for Commission Action. Page 5 A. Items by Mayor and Commissioners. A few of Commissioners asked for clarification on house tours. Attorney Randolph stated that according to the Town Code they are not allowed. B. Resolution No. 002 -4; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF THE BUDGET REVENUES AND EXPENDITURES IN THE GENERAL FUND; PROVIDING AN EFFECTIVE DATE. Town Clerk Taylor read Resolution No. 002 -4 in its entirety. Commissioner Orthwein moved that it be adopted on first reading. Commissioner Lynch seconded the motion. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Orthwein; AYE, and Mayor Koch; AYE. X. Public. There was no comment from the public. XI. Adjournment. Commissioner Devitt moved and Commissioner Lynch seconded to adjourn the meeting at 9:40 A.M. All voted in the affirmative. I onne Ma d, CMC D uty Town Clerk