HomeMy Public PortalAboutReq for ProposalCITY OF MCCALL REQUEST FOR PROPOSAL
GOLF PROFESSIONAL SERVICES / CLUBHOUSE CONCESSIONAIRE
Advertise dates: January 3, 2002
January 10, 2002
SURETYREQUIRED
Sealed proposals will be accepted until C.O.B. (Close of
Business), Wednesday February 6, 2002 at the McCall City
Hall Building, 216 East Park Street, McCall, ID 83638
City of McCall RFP
Golf Professional Services
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TABLE OF CONTENTS
1. SCOPE AND INTENT 3
2. PROPOSAL RECEIPT AND OPENING 3
3. QUESTIONS 4
4. MANDATORY PRE -PROPOSAL & SITE INSPECTION 4
5. PROPOSAL SURETY 4
6. ADMINISTRATIVE GUIDANCE 5
7. CITY OF MCCALL FACTS 5
8. GOLF COURSE FACTS 5
9. DURATION OF AGREEMENT 6
10. PROPOSAL, AGREEMENT AND DISPOSITION 6
11. INSURANCE REQUIREMENTS 6
12. FIDUCIARY BOND 7
13. BUSINESS LICENSE 7
14. LIQUOR LICENSE 7
15. STATUS OF SUCCESSFUL PROPOSER 7
16. PREPARATION OF PROPOSAL 7
17. PROPOSAL CRITERIA 7
18. MINIMUM QUALIFICATIONS 8
19. STRUCTURE OF PROPOSAL 9
20. DUTIES AND SERVICES TO BE PROVIDED BY SUCCESSFUL PROPOSER(S) 12
21. SERVICES AND FACILITIES TO BE PROVIDED BY THE CITY OF MCCALL 17
22. PROFESSIONAL STANDARDS APPLICABLE TO PROPOSERS 18
23. GENERAL INFORMATION 19
24. ALTERATIONS 19
25. HOURS OF OPERATION - PRIORITIES 19
26. PROPOSAL, AGREEMENT AND DISPOSITION 20
27. PROPOSAL EVALUATION 20
28. EVALUATION CRITERIA 20
29. ACCEPTANCE/REJECTION OF PROPOSALS 21
30. COMPLIANCE WITH LAWS 21
31. OPEN MEETING LAW 21
32. WITHDRAWAL OF PROPOSALS 21
33. APPEAL BY UNSUCCESSFUL PROPOSERS 21
34. NEGOTIATION 22
35. TERMINATION 22
36. ASSIGNMENT 22
37. USE OF PREMISES BY THE CITY 22
INSURANCE REQUIREMENTS Attachment "A"
MCCALL GOLF COURSE ROUNDS OF PLAY Attachment "B"
RECOMMENDED FEE SCHEDULE 2001/02 Attachment "C"
2000/01 REVENUE FOR MCCALL GOLF COURSE Attachment "D"
ESTIMATED BUY-OUT_LIST OF CARTS Attachment "E"
OPERATIONS REVENUE .Attachment "F"
2002 TOURNAMENT SCHEDULE Attachment "G"
ESTIMATED BUY-OUT LIST Attachment "H"
ESTIMATED BUY-OUT LIST Attachment "I"
CLUBHOUSE GROSS RECEIPTS Attachment "J"
2001 FEE SCHEDULE .Attachment "K"
City of McCall RFP
Golf Professional Services
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1 SCOPE AND INTENT
The City of McCall is soliciting written proposals from qualified proposers to select a golf
professional(s) to operate and manage the City of McCall's public golf course. The City of
McCall will maintain the golf courses and buildings.
1.1 Operation and management of course shall include, but not be limited to the following:
1.1.1 Managing daily play to include collecting fees; regulating play; enforcing rules and
regulations, and tournament administration.
1.1.2 Provide lessons by PGA Certified Teaching Professionals.
1.1.3 Operate, manage, and supervise the use of the driving range and putting practice greens,
including providing equipment required to properly operate a driving range.
1.1.4 Advertise and promote public play at the golf courses(s) and the sale of merchandise and
services.
1.1.5 Operate, manage, and maintain golf shop in a professional, up-to-date manner to include,
but not be limited to, sales, rental, and repair of golf equipment, clothing, and accessories.
1.1.6 Work with volunteers, Golf Course Advisory Committee, Men's and Women's Clubs, the
Jr. Golf Program, and promote youth and senior golf opportunities to enhance golf
programs and customer service offerings.
1.1.7 Operate a restaurant, bar and food concession business, serving food, alcoholic and
nonalcoholic beverages to all patrons of said golf course as well as the general public. This
Agreement is contingent on Contractor obtaining a City of McCall business license and liquor
license and complying with all applicable federal, state and city laws, ordinances and regulations.
Contractor shall have the right to conduct additional services after the required hours of
golf course operations. Evening meals (dinners), wedding receptions,
organizational meetings, banquets, and private parties may be conducted
providing however, that any event or activity does not interfere with normal golf
course operations and providing the concession services to the golfing public.
2 PROPOSAL RECEIPT AND OPENING
For consideration, proposals must be received and time -stamped in the McCall City Hall
Building no later than C.O.B. (Close of Business) Wednesday, February 6, 2002.
Proposals shall be mailed to:
City of McCall
216 East Park Street
McCall, ID 83638
or if hand delivered to:
2.1 Late proposals shall not be considered.
City Hall
216 East Park Street
McCall, ID 83638
City of McCall RFP
Golf Professional Services
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2.2 Proposals shall be formally opened and acknowledged at 9:00 a.m., Thursday, February
7th, 2002.
2.3 Proposal response envelopes/packages shall be clearly marked with the company name,
number and title of proposal, and date and time of proposal opening.
2.4 Telephone, facsimile or telegraph proposals, or modifications thereto, shall not be
accepted.
2.5 The City of McCall assumes no responsibility for errant delivery of proposals relegated to
a courier agent who fails to deliver in accordance with the specified receiving point and
time herein stated.
3 QUESTIONS
Questions regarding this Request for Proposal shall be directed to the City of McCall Golf
Department, Attn: Dan Pillard, C,G.C,S., 216 East Park Street, by phone to (208) 634-7160, or
by fax to (208) 634-3038, no later than seven (7) calendar days prior to the Request for Proposal
receipt date.
4 MANDATORY PRE -PROPOSAL & SITE INSPECTION
The City of McCall will hold a mandatory pre -proposal and site inspection conference at 10:00
a.m. on Monday, January 21, 2001, at the McCall Golf Course, 1001 Reedy Lane, McCall, ID,
in the clubhouse.
4.1 The purpose of these pre -proposal and site inspection conferences shall be to familiarize all
prospective proposers with the golf courses, and to clarify any questions regarding this
Request for Proposal.
4.2 No proposal will be considered unless proposer was in attendance or represented at the pre -
proposal and site inspection conferences, unless other arrangements are made that are
satisfactory to the City of McCall Golf Department.
5 PROPOSAL SURETY
Response to this Request for Proposal shall include a proposal surety in the amount of
fifteen hundred dollars ($1,500.00).
5.1 Surety shall consist of a bond or a cashier's check, drawn in favor of the City of McCall, a
political subdivision of the State of Idaho.
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Golf Professional Services
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5.2 The City of McCall shall retain the successful proposer's surety until successful proposer
executes and delivers the resulting agreement. If successful proposer refuses or fails to
perform any of the above, he shall forfeit the proposal surety.
5.3 The forfeiture of the proposal surety is intended by the City of McCall as a penalty.
Should this occur, in addition to forfeiting the proposal surety, the City of McCall reserves
the right to seek any damages resulting from successful proposer's refusal or failure to
perform.
5.4 Surety of the unsuccessful proposers shall be returned within thirty (30) days of award by
the City of McCall.
6. ADMINISTRATIVE GUIDANCE
The information provided herein is intended to assist participants in the preparation of their
proposal. This RFP is designed to provide interested applicants with sufficient basic information
to submit their qualifications, but is not intended to limit a proposal's content or to exclude any
relevant or essential data there from. Applicants are at liberty and encouraged to expand upon
their qualifications to evidence their capabilities, however excessive sales literature is
discouraged outside that necessary to demonstrate qualifications.
7 MCCALL AREA FACTS
McCall, is a city of approximately 2,084 residents. Located 105 miles north of Boise the McCall
Area is a picturesque community offering an abundance of parks and recreational facilities, with
progressive city and county governments, and a wide variety of recreational, educational, and
cultural programs. The McCall Area also has many beautiful surrounding lakes and mountains.
In addition to the area's spectacular beauty, the McCall Area is considered one of the top areas in
the nation for winter sports activities, with six feet of snowfall annually. During the summer
months many visitors come to enjoy many recreational activities on beautiful Payette Lake, a
4,800-acre lake nestled in the surrounding mountains. It's no wonder the McCall Area welcomed
nearly 3 million visitors to our area last year.
8 GOLF COURSE FACTS
McCall Golf Course: Built in 1928, the original 18-hole golf course is Area's oldest. Nestled
close to the surrounding mountains, it provides golfers opportunity to get in a challenging round
of golf while enjoying beautiful views. Most of the course is tree lined with many varieties of
large evergreens. In 1997, an additional 9-holes was opened. The additional 9-holes is routed
through a combination of wetlands and forest. The full facilities include 27-holes, a driving
range, putting green, full service grill and snack bar, group and private lessons from PGA
professionals, and a fully stocked pro shop. Annually, the McCall Golf Course hosts the McCall
Amateur. Originated in 1932, the McCall Amateur is one of the largest amateur match play
tournaments in the country.
Voted Readers' Choice "One of the Best Public Golf Course Destinations in Idaho".
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Golf Professional Services
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From Boise: Take highway 55 north into McCall. Turn right on Park Street, go up the hill then
turn left on Davis, turn right on Reedy Lane, then go straight into the Clubhouse parking lot.
9 DURATION OF AGREEMENT
The City of McCall reserves the right to engage the successful proposer(s) for an initial period of
three (3) years, approximately 3-1-2002 through 12-31-2004, with the City of McCall retaining
an option to renew for an additional period of two (2) years. The current Clubhouse contract
expires on March 31, 2002 but the ending date could be revised to coincide with the new
contract.
9.1 The City of McCall also retains the option of providing these services in-house in the event
of cancellation or expiration of the Agreement resulting from this Request for Proposal.
10 PROPOSAL, AGREEMENT AND DISPOSITION
The contents of the proposal and any clarifications thereto submitted by the successful
proposer(s) and accepted by the city of McCall shall become part of the contractual obligation
and incorporated by reference into the ensuing Agreement. The final Agreement shall
incorporate the Request for Proposal and appendices thereto, proposer's response, and any
negotiated points of agreement between the parties.
10.1 All proposals shall become the property of the City of McCall and shall not be returned to
the proposer.
10.2 All proposals shall become public record under the laws of the State of Idaho, and the
public shall be given access thereto.
11 INSURANCE REQUIREMENTS
The City of McCall has established specific indemnification, insurance, and safety requirements
for service contracts to help ensure that reasonable insurance coverage is purchased and safe
working conditions are maintained. Indemnification and hold harmless clauses are intended to
ensure that the successful proposer accepts and shall be able to pay for the loss or liability related
to its activities.
11.1. It is highly recommended that proposers confer with their respective
insurance carriers or brokers to determine, in advance of bid submission, the
availability of insurance certificates and endorsements as prescribed and
provided herein. If there are any questions regarding these insurance
requirements, it is recommended that the agent/broker contact the McCall
City Clerk/Treasurer directly at (208) 634-4852. If an apparent low proposer
fails to comply strictly with the insurance requirements they may be
disqualified.
(See Attachment "A", Insurance Requirements for specifics.)
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Golf Professional Services
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12 FIDUCIARY BOND
Prior to commencement of any Agreement resulting from this Request for Proposal, successful
proposer(s) shall furnish and thereafter maintain a bond satisfactory to the City of McCall in the
sum of $10,000.00 to protect from loss or theft or such assets including any assets owned by the
City of McCall in the pro shop.
13 BUSINESS LICENSE
Successful proposer shall be required to obtain appropriate City of McCall business license, prior
to commencing performance. Possession of said license(s) is not a prerequisite for bidding.
14 LIQUOR LICENSE
Successful proposer shall be required to promptly apply for a liquor license, permitting the
dispensing and sale of alcoholic beverages on the premises, for consumption on the premises,
from the appropriate governmental authorities.
14.1 Failure to obtain said liquor license within a reasonable time shall result in cancellation of
any Agreement resulting from this Request for Proposal.
15 STATUS OF SUCCESSFUL PROPOSER
Successful proposer shall have the status of an "Independent Contractor", and shall not be
entitled to any of the rights, privileges, benefits, and emoluments of either an officer or employee
of the City of McCall.
16 PREPARATION OF PROPOSAL
ONE (1) ORIGINAL AND NINE (9) COPIES OF THE PROPOSAL DOCUMENTS SHALL
BE REQUIRED. The "original" shall be clearly and conspicuously marked as such.
16.1 Irregularities or lack of clarity in this Request for Proposal shall be brought to the attention
of Dan Pillard c/o the City of McCall Golf Department, in writing, and not less than seven
(7) days prior to the proposal receipt date, for correction and/or clarification. In the event
said irregularities and ambiguities are not brought to the attention of the City of McCall
Golf Department, they shall be construed in favor of the City of McCall.
16.2 All copies of the response to this Request for Proposal shall be signed by a person duly
authorized to submit said proposal in the name of the responding firm, and with the
authority to commit and bind the firm.
16.3 Erasures, interlineations, or other changes in the response shall be initialed, in ink, by the
person signing the response.
17 PROPOSAL CRITERIA
Aside from the basic objectives stated in Section 1 of this RFP, the following factors are deemed
to be relevant:
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Golf Professional Services
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17.1 Public Service: As a public facility, the golf course(s) must offer a satisfying golfing
experience to the golfing public. The City of McCall is vitally interested in proposals
which guarantee a high level of public services, commitment to youth and senior service,
and affordable, quality recreation to the general public.
17.2 Financial Capability: It is extremely important that proposers demonstrate the financial
capability to make needed investments. The availability of both investment capital and
operation capital will be important factors in determining financial capability.
17.3 Operational Capability: Experience in operating a golf course is a major area of concern to
the City of McCall and will be reviewed with respect to the following factors:
17.3.1 Public Relations and Promotions — As a public facility, the City of McCall is committed
to maintaining excellent relationships with its patrons and the general public. Proposer
must be able to provide effective course advertising and participation in course patronage
and revenues.
17.3.2 Experience — References of experience in providing golf professional services.
17.4 Competitive Pro Shop Pricing: The City of McCall is committed to a pricing policy that
contains a competitive and reasonable structure which will allow access to all citizens.
17.5 Personnel: The personnel to be assigned to the golf course must meet with the approval of
the Director of Golf and Parks Operations Department.
17.6 Successful Proposer(s) shall receive 100% profits from of the following:
Cart and Equipment Rental
Driving Range
Pro Shop Sales
Lessons
18 MINIMUM QUALIFICATIONS
Proposer(s) must have an adequate organization, facilities, financial conditions, and personnel to
ensure successful operation of the restaurant/bar concession.
Proposer(s) must also meet the following minimum qualifications which are designed to
establish an experience criteria with which the proposer demonstrates their capability to provide
the food and beverage services required by the City of McCall.
18.1 A minimum of three (3) years of experience in operating and/or managing a restaurant/bar
concession.
18.2 Experience with restaurant/bar concessions based upon flat rates and/or a percentage of
gross receipts.
18.3 Operating experience and reputation for quality of service and cooperation satisfactory to
the City of McCall.
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Golf Professional Services
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18.4 Financial resources which, in the opinion of the City of McCall are adequate to ensure full
and proper performance of the concession.
18.5 Demonstrated ability to develop maximum gross receipts potential from similar type
operations.
18.6 The ability to provide a professional level of restaurant/bar concessionaire services that is
satisfactory to the City of McCall, including a certified food handler on staff.
18.7 Ability to obtain a liquor license for the restaurant/bar.
18.8 Proposer may include the following information with regard to the minimum qualifications
listed above:
18.8.1 Literature, brochures, menus, etc., where applicable, describing the operations of the firm
and such other material that may help determine the operating experience and reputation
for quality and cooperation of the proposer and ability to provide services as described
herein.
18.9 Successful Proposer(s) shall submit a proposed fixed management fee paid by the City of
McCall to the contractor.
18.9 Provide a projection of proposer's anticipated gross annual receipts.
18.10 A detailed description of the type of restaurant/bar service which the successful proposer
intends to provide. Include a sample menu which includes proposed food and beverage
prices. Successful proposer shall address both clubhouse and mobile beverage vehicle.
18.11 Resume of proven ability of proposer's past experience providing quality food and
beverage services at a comparable facility, including depth of experience and number of
years.
18.12 Provide a minimum of three (3) letters of reference from individuals or organizations in
which the successful proposer has provided similar services.
18.13 The most current business financial statement of the concessionaire as a business, and a
current personal financial statement of all principals of the concessionaire, including credit
history.
18.14 Describe aesthetic improvements, equipment and investments you intend to make, and the
time frame for those improvements.
18.15 Equipment and personnel to be used; number of full-time employees and manager, number
of part-time employees, and regular dress for employees.
18.16 Plans for advertising or promoting restaurant/bar activities.
18.17 Type of sales reporting system to be used to document gross sales.
19 STRUCTURE OF PROPOSAL
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Golf Professional Services
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19.1 Cover Letter: Provide a signed one page letter of proposal transmittal including
proposer's name, address, and telephone number. A statement of the legal status of the
proposer (individual, partnership, or corporation);
19.2 Surety;
19.3 Table of Contents;
19.4 Proposal Summary: Provide a brief synopsis of the proposal, prepared in such a manner
as to be readily and easily understood. This should be a brief statement of the salient
features of the proposal, including an overall view of the benefits to the City of McCall;
19.5 Legal Status: Provide evidence that the proposer is in good standing in the State of Idaho,
and in case of a corporation organized under the laws of any other state, evidence that the
proposer is authorized to do business in the State of Idaho or a sworn statement that it will
take all necessary action and become authorized if its proposal is accepted;
19.6 Company Profile: Name of owner or owners. If a partnership, give names of partners. If
a corporation give names of principle officers and shareholders which hold a controlling
interest;
19.6.1 The date the company was established and a brief history.
19.6.2 Current number of employees.
19.6.3 Qualifications such as education or experience key management personnel have in golf
course operation.
19.6.4 Brief statement on management philosophy.
19.6.5 Record of major accomplishments or achievements.
19.7 Personnel: Provide a list of personnel, including their names, to be utilized at the golf
course. Include resumes for all on -site management personnel.
19.7.1 Describe the regular dress/uniform to be worn by employees.
19.7.2 Provide a staffing plan which encompasses image, service, and a versatile staff to include
women and minorities to meet all customers' needs.
19.8 Comparable Experience: Provide satisfactory evidence that the proposer possesses not
less than five (5) years of professional golf service experience in the operations and
management of public, daily fee, golf courses, in particular address the following;
19.8.1 A description and location of course(s) which are currently or previously managed by the
proposer.
19.8.2 Name, address and telephone number of the current owners of these courses.
19.8.3 Total number of years of management experience at the above mentioned facilities and
number of regular full-time (or part-time) employees in these facilities.
19.9 Golf Rounds and Gross Sales: Provide the number of rounds played annually, and total
annual gross sales at each facility listed above. A complete statement of income and
expenses is preferred;
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Golf Professional Services
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19.10 Financial Status: A copy of the latest available financial statements of the proposer;
19.10.1 Entrepreneurs need to provide a balance sheet, income statement, and
statement of cash flow for the most current year.
19.10.2 Proposers unable to provide business financial statements must provide a
personal financial statement.
19.10.3 The names, addresses and phone numbers of three (3) credit references
that the City of McCall may contact to obtain information on your credit
standing.
19.11 Length of Agreement: In reference to Section 9, indicate whether or not the terms are
acceptable. If not, indicate acceptable terms.
19.12Improvements: Describe aesthetic improvements, equipment and investments you intend
to make, and the time frame for those improvements.
19.13 Revenue to the City of McCall: The City currently has two revenue bonds in place that
require that a minimum of 50% of the fee paid to the contractor for management of the
Course be fixed. The bond covenants further require that the compensation to the
contractor not be based on net profit.
19.14 The City of McCall retains revenues from the following:
Operations Revenue (see attachment F)
Green Fees
Season Passes
Trail Fees
Locker Rental
Refunds and Reimbursements
Other Revenue
Interest Revenue
Private Contributions
Sales of Surplus Property
Clubhouse Receipts — Food/Beverage
Restaurant Sales
Sales — Alcohol Beverages
Clubhouse Rental
Tournament Revenue (see attachment G)
A Fixed Fee of $29.50 per Tournament Entry or $10.00 per Tournament Round
for a Total of 8 Tournaments
19.15 Proposed Fees: Proposal should state the proposed cart fees, lesson and driving range
fees, and all other charges.
Note: All golf related fees, except merchandise, are subject to recommendations from
the Golf Course Advisory Committee and approval by the McCall City Council.
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Golf Professional Services
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19.15.1 All merchandise sold and services offered to customers at the premises
shall be competitively priced keeping in mind that this is a public
facility.
19.15.2 Fees are reviewed annually. Successful proposer(s) shall annually have
the right to file a request for any increase in fees with the City of
McCall. All green fees, cart fees, and other fees associated with the golf
course will be presented to the Golf Course Advisory Committee and
submitted to the McCall City Council for approval.
19.16 Equipment and Stock Inventory: Proposer must state plans and procedures for
maintaining an inventory of equipment and stock. Proposer must state how intended
equipment shall be acquired, who shall retain title, who shall repair and replace equipment
when needed, and amounts and type of equipment and inventory;
18.15.1 Proposer must fairly negotiate a buy-out of inventory from the previous contractor
(See Attachments "B, H, and I"), inventory to include: golf car fleet, remaining
merchandise, clubhouse equipment, and fixtures.
19.17 Service and Promotion: The proposer shall provide a detailed overview of the service
operation and promotion successful proposer will furnish as the contractor. Specifically,
the proposer must address:
19.17.1 How to maximize and improve play and patronage at the course and clubhouse.
19.17.2 How to protect and advance proposer's business enterprise while
serving a public which rightfully expects use and enjoyment of this
public facility.
19.17.3 How to gain support of citizen groups, clubs, and organizations
involved in the use of this golf facility.
19.17.4 How to promote youth and senior golf.
How to market and fill off-peak tee times.
19.17.5 Describe your philosophy on customer service.
19.17.6 Describe new ideas proposer will use to improve gross revenues.
19.18 Proposed Hours and Days of Operation: Proposal should state the proposed hours and
days of operation, assuming acceptable weather conditions.
19.19 Type of sales reporting system to be used to document sales.
19.20 A statement describing proposer's attitude towards the Rules of Golf.
20 DUTIES AND SERVICES TO BE PROVIDED BY SUCCESSFUL PROPOSER(S)
Successful proposer(s) shall be responsible for the following:
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Golf Professional Services
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20.1 Operate and manage course(s) in a safe and efficient manner in accordance with present
and any future rules and regulations established by the Director of the City of McCall Golf
and Parks Operations Department, hereinafter referred to as Director, or his/her designated
representative. Such operation and management shall include, without limitation, the
collection of fees, regulation of play, conduct of persons on course, enforcement of the
rules and regulations of course, and soliciting and coordinating tournaments.
20.2 Operate, manage, and maintain a satisfactory golf shop in a professional, up-to-date
manner to include, but not be limited to, sales, rental, and repair of golf equipment,
clothing, and accessories. The successful proposer(s) shall stock and maintain an
inventory of golf related merchandise, supplies and equipment in keeping with demand.
20.3 Provide lessons and instructions in golf by a PGA Certified Teaching Professional.
Successful proposer(s) shall also provide all other services customarily provided by a golf
professional in accordance with demand.
20.3.1 Successful proposer(s) shall establish fees for golf instruction and lessons and shall notify
the Director or designee of the fee schedule.
20.4 Operate, manage, and supervise the use of the driving range and all putting practice greens
adjoining said course and control and regulate their use in such a manner as to eliminate or
prevent hazards or dangers to any person.
20.4.1 Furnish, without cost to the City of McCall, all equipment necessary for the suitable
operation of the driving range, including practice golf balls for use by persons who are
entitled to use the driving range.
20.4.2. Provide and maintain daily equipment, including mats, golf balls, token
machines, yardage markers, for the driving range. Tee area shall be of a
quality and quantity acceptable to the Director or designee. Any
deficiencies will be noticed to the successful proposer(s) in writing and
shall be corrected immediately or, in the case of replacement of equipment
or golf balls, within thirty (30) days.
20.5. Under the direction of the Director or designee and in accordance with rules, regulations
and instructions issued by the Director or designee, provide and supervise all starter and
player activity functions, collect green fees and coordinate player starts, and furnish, at no
cost to the City of McCall, suitable and qualified personnel in adequate number to insure
efficient performance of such duties.
20.6 Advertise and promote public play at the golf courses and the sale of golf -related
merchandise and services.
20.7 Furnish and maintain proper facilities, equipment and devices for the minor repair of golf
equipment.
20.8 Provide and make available to the public at reasonable rental fees an adequate supply of all
equipment necessary to play the game of golf including without limitation, golf clubs and
hand carts, power driven golf carts and electrical power for both rental and customer -
owned carts. Carts should be easily identifiable from a distance and from all sides. A
sequential numbering system should be used to identify carts.
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Golf Professional Services
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20.9 Assume full responsibility and expense for all private telephone service, electrical or gas
cart service, rental lockers and routine maintenance of all cart storage areas.
20.10 Provide all portable display platforms, signs, equipment and/or devices for the purpose of
advertising or demonstrating the services, merchandise and/or equipment for sale or rent in
the pro shop.
20.11 Provide security of the pro shop in accordance with the rules and regulations pertaining to
the operations of the course. The City of McCall presently provides a minimum level of
security, which includes an alarm system for the clubhouse. Any additional necessary
security beyond that provided by the City of McCall will be the responsibility of the
successful proposer(s).
20.12 Maintain stocks of golf merchandise, golf supplies and equipment in keeping with the
demand.
20.13 Enforce the rules and regulations prescribed by the Director for the use of carts on the
course.
20.14 Subject to the approval of the Director, provide and maintain the following:
20.14.1 High quality counters, showcases, and any other moveable objects, in
addition to those provided by the City of McCall for the purpose of
storing, displaying, renting or selling merchandise and/or equipment in
the pro shop(s).
20.14.2 Range ball token machines, as necessary.
20.15 Any fixtures or items permanently attached to the clubhouse at the course in connection
with the operation of the pro shop shall become the property of the City of McCall upon
the termination of Agreement.
20.16Inspect the entire golf course looking for hazards, deficits in cleanliness and maintenance,
malfunctions in equipment, enforcing parking regulations, and reporting same to Director
or designee. Work with Director and staff as a "management team" to assist with general
maintenance of course(s) and clubhouse, act as liaison between public, golf committees
and Director.
20.17 Successful proposer(s) shall be responsible for the preparation and submittal of
liability/property loss reports, daily cash reports, rounds of plays, daily start reports, and
other reports common to the operation of the business and/or as requested by the City of
McCall.
20.18 Maintain standard level of cleanliness in the pro shop(s). If complaints are received and
the successful proposer(s) has not responded within seven (7) days to the Director's
satisfaction the Director may hire a cleaning service and those charges would be billed
back to the successful proposer(s).
20.19 Work with volunteers, Golf Course Advisory Committee, Men's and Women's Clubs, the
Jr. Golf Program, and promote youth and senior golf opportunities to enhance golf
programs and customer service offerings
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Golf Professional Services
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20.20 Promptly pay any and all taxes imposed by the local, state or federal government, utility
bills, merchant invoices, and all other liabilities with respect to its operation of a golf
course at a the City of McCall facility.
20.21 Comply with all applicable ordinances, laws, rules, and regulations of the county, city,
state, and federal government; and of any political subdivision or agency, authority or
commission thereof, which may have jurisdiction to pass laws, ordinances, or make and
enforce rules or regulations with respect to the operations of the golf course, including but
without limiting the generality of the foregoing, such rules and regulations of the City of
McCall as are consistent with the rights herein granted to the successful proposer.
20.22 Upon termination of the resulting Agreement, surrender the City of McCall property in as
good condition as when received, ordinary wear and tear excepted.
20.23 Operate and manage golf course on proposer's own credit and hold harmless the City of
McCall from any and all claims, demands or liability on account thereof. The City of
McCall shall not be responsible for any debts incurred by successful proposer in the
performance of any resulting Agreement.
20.24 Provide and pay for gas and electricity. (Approximately $750/month, based on a 12 month
utility average.)
20.25 Provide and pay for all telephone charges.
20.26Provide laundry, paper, kitchen and janitorial supplies, uniforms, and linen, associated
with the kitchen, food service, and restroom areas.
20.27 Provide daily cleaning of food preparation, service, and restroom areas. Promptly pay any
and all taxes imposed by the local, state or federal government with respect to its operation
of a food service program at the City of McCall facility.
20.28 Provide and pay for water, sewer and garbage service.
20.29 Promptly pay all food and beverage costs to all vendors.
20.30 Promptly pay all laundry service costs to all vendors.
20.31 Comply with all applicable ordinances, laws, rules, and regulations of the county, city,
state, and federal government; and of any political subdivision or agency, authority or
commission thereof, which may have jurisdiction to pass laws, ordinances, or make and
enforce rules or regulations with respect to the operations of the food service program,
including but without limiting the generality of the foregoing, such rules and regulations of
the City of McCall as are consistent with the rights herein granted to the successful
proposer.
20.32 Cable hookup and service, if desired. (Note —if this service is available without charge to
the City, the contractor will not be charged for the service)
20.33 Provide refuse and trash removal from food service areas and facilities at least daily to the
dumpster area.
City of McCall RFP
Golf Professional Services
Page 16 of 22
20.34 Maintain sanitary conditions in compliance with Central District Health standards.
Premises shall be maintained by successful proposer at an "A" rating of the Central
District Health. Failure to maintain this rating will result in the City of McCall hiring a
company of their choice to restore facility to an "A" rating and charging the successful
proposer for all related costs.
20.35 Upon termination of the resulting Agreement, surrender the City of McCall property in as
good condition as when received, ordinary wear and tear excepted.
20.36 Provide routine cleaning of food preparation and service areas, dining room tables, chairs
and floors after each meal, in accordance with current policies and practices as regulated
by the Central District Health Department. Successful proposer shall maintain clean dry
floors in the food preparation and service areas and shall provide cleaning of floors weekly
or more often if judged by City to be needed. Successful proposer shall also clean areas
around the loading dock, dumpsters, grease traps and vent hood.
20.37 Operate all food service facilities on successful proposer's own credit and shall hold
harmless the City of McCall from any and all claims, demands or liability on account
thereof. The City of McCall shall not be responsible for any debts incurred by successful
proposer in the performance of any resulting Agreement.
19.35.1 Outside maintenance and repair of all building structures and equipment
damaged due to negligence on the part of the successful proposer.
20.38 Provide scorecards, starting sheets, reservation sheets and all other items incidental to the
operation of the golf course(s) and Clubhouse.
20.39 Provide all janitorial services and equipment to all areas of the clubhouse, the pro shop(s),
cart storage areas, Pro's Office, driving range, and within 50 feet of the clubhouse.
20.40 Contractor shall apply for a business and liquor license within five (5) days of the effective
date of this Agreement.
20.41 Contractor shall operate and maintain all concessions in a first-class manner and shall
keep the premises in a safe, sanitary, clean, orderly and inviting condition at all times, in
accordance with current policies and practices as regulated by the Central District Health
and to the satisfaction of the City. Daily and complete housekeeping activities shall be
performed by the Contractor in all areas under their control and operation. All concessions
shall be operated as a convenience to the golfing public, therefore all food, beverages,
confections and other items sold or kept for sale under the concession shall be of high
quality, wholesome and conform in all respects to federal, state and Central District Health
laws, ordinances and regulations. Service shall be prompt, clean, courteous and efficient.
20.42. A negotiable corkage fee per person may be paid to the Concessionaire, for those
tournaments that provide their own food and beverages.
20.43 . Retail prices for all food, beverages, and confections shall be evident to the golfing public
and general public either by a "Reader Board", a printed menu, or both.
20.44. All restaurant prepared, "sit down" meals shall be served on traditional dinnerware and
flatware.
City of McCall RFP
Golf Professional Services
Page 17 of 22
20.45 Contractor shall retain an active, qualified, competent and experienced manager at the
golf course to supervise all concession operations. Said manager must be authorized to
represent and act on behalf of the Contractor.
20.46 All staff shall be instructed by Contractor's management for proper:
20.46.1 Preparation methods and timing;
20.46.2 Dress (Uniform);
20.46.3 Personal habits;
20.46.4 Cleaning and sanitary procedures;
20.46.5 Responsibilities and duties; and
20.46.6 Contractor's employees shall be polite and diplomatic.
20.47 Housekeeping and sanitation programs shall meet and be maintained within the highest
standards of cleanliness.
20.48 All of Contractor's employees shall be instructed in, and shall practice, proper hygiene.
20.49 All Contractor employees who have direct daily client interaction shall be uniformed.
Uniforms must be approved by the City.
20.50 All employees shall be clean, courteous, efficient, and neat in appearance and must be
health certified (T.B., etc...), for food handling and preparation.
20.51 Employees of Contractor, whose work or conduct in performance of this Agreement is not
satisfactory to the City, shall be removed on written request from City from any work
assignment in connection therewith, and shall be replaced by Contractor with another
employee who is satisfactory to City.
20.52 Employees whose employment has been terminated by Contractor may not be rehired.
20.53 Maintain a record of tournament entries, to include player information, and provide a copy
to the City following the completion of each tournament.
21 SERVICES AND FACILITIES TO BE PROVIDED BY THE CITY OF MCCALL
The City of McCall shall be responsible for the following:
21.1 Keep and maintain the exterior and interior structure of the clubhouse(s) at course(s) in a
good state of repair. Successful proposer(s) may assist in repairs or improvements of the
pro shop(s) and, subject to the provisions of Section 23 "Alterations", at his own expense,
may paint and/or decorate the pro shop(s) for an attractive and appealing appearance with
prior written permission of the City.
21.2 Make the driving range and that portion of the clubhouse designated as the pro shop
available to the successful proposer(s) for his use and control in accordance with the
restrictions herein provided. The pro shop shall be used only for displaying, selling or
renting golf merchandise or to provide office facilities for the successful proposer(s).
City of McCall RFP
Golf Professional Services
Page 18 of 22
21.3 Provide a golf driving range sprinkler maintenance, for operation by the successful
proposer(s).
21.4 Provide parking areas for the use of the general public including successful proposer's
patrons.
21.5 Maintain all landscape and planted areas which are part of the course(s).
21.6 Provide all general maintenance and repairs to the clubhouse(s) and pro shop(s), deemed
necessary by the City of McCall for the safety and convenience of the public.
21.7 Provide such signs and posters it shall deem necessary for public safety and convenience.
21.8 Maintain and pay for existing burglar alarm system with the understanding that the City of
McCall accepts no responsibility for any damage or loss incurred as a result of the
system's failure to function, whether a result of improper maintenance or any other reason.
21.9 Jointly with the successful proposer(s) the City of McCall will provide and maintain a cash
register or point of sale system for use in recording golf and pro shop revenues, inventory
and customer data bases.
21.10 Provide an annual audit and testing for compliance with resultant Agreement(s). The audit
shall be conducted by a certified public accountant licensed by the Idaho State Board of
Accounting, and will include testing for compliance with special or defined procedures
developed by public accountants and the City of McCall.
21.11 Strive to maintain course(s) to acceptable professional turf maintenance standards,
realizing quality of course(s) maintenance is very important to overall operation.
21.12 Provide, as mutually agreed, the existing space, facilities (See Attachment "D"), utilities,
and City owned equipment (See Attachment "C") reasonably required by successful
proposer for performance as specified hereunder, all of which shall be and remain the sole
property of the City of McCall .
21.12.1The City of McCall does not guarantee an uninterrupted supply of water, or electric
current; nor does the City of McCall guarantee uninterrupted service in providing any
utilities. The City of McCall shall not be liable to successful proposer or to others for any
loss, damage, cost or expense which may result from the interruption or failure of any
utility services.
21.13 Existing security system, fire safety equipment, and their maintenance shall be provided by
the City of McCall, on a semi-annual basis.
21.14 Outside maintenance and repair of all building structures and equipment not resulting from
negligence of the successful proposer.
22 PROFESSIONAL STANDARDS APPLICABLE TO PROPOSERS
Successful proposer(s) shall agree to maintain the status of a Professional Golf Association
(PGA) certified Class A Professional during the term of resulting Agreement(s) and any
renewals thereto. In addition, successful proposer(s) shall operate and manage course(s) and pro
shop(s) in accordance with the Code of Ethics of the PGA.
City of McCall RFP
Golf Professional Services
Page 19 of 22
23 GENERAL INFORMATION
See the Attachments `B - D" of this Request for Proposal for the following information:
23.1 Attachment `B" — McCall Golf Course Rounds of Play from 1994 to present
23.2 Attachment "C" — McCall Golf Course Fee Schedule for 2002.
23.3 Attachment "D" — McCall Golf Course Revenue from 2000-01.
23.4 Attachment "B" — Sample Clubhouse Concessionaire Agreement.
23.5 Attachment "F" — Estimated List of Buy -Out Inventories.
23.6 Attachment "G" — Operations Revenue.
23.7 Attachment IF — Tournament Schedule.
24 ALTERATIONS
Successful proposer(s) shall not make any alterations or additions to any portion of course's
facilities or to any equipment belonging to the City of McCall at course(s) without prior written
consent of the Director.
25 HOURS OF OPERATION — PRIORITIES
Successful proposer(s) shall devote his full-time personal attention to the operations necessary to
operate and manage a modern and efficient golf course. The interests of the City of McCall shall
take priority over the interest of successful proposer(s) in the operation of the course(s).
The pro shop(s) and driving range(s) shall be kept open whenever course is open for play.
Minimum hours of operation of the course(s), including starter's services, shall be established by
the Director. Successful proposer(s) shall recommend to the Director for approval an annual
schedule setting forth the minimum hours during the year (weather permitting) when course(s)
shall be open for play. Successful proposer(s) or his assistant shall be available at all such
scheduled times to give lessons and instructions in golf and to serve the public
Clubhouse hours of operation shall be, at a minimum, the same as the Pro Shop and golf
course. Concessions shall be open on every day that the course(s) are open to the
public. Minimum hours will be determined by the event schedule prepared by the
successful Contractor, during the winter months (weather permitting), and 6:00
a.m. to dark, during the summer months.
2.2.1. Winter months are defined as October 1st through April 30th.
2.2.2. Summer months are defined as May 1st through October 31 st.
City of McCall RFP
Golf Professional Services
Page 20 of 22
26 PROPOSAL, AGREEMENT AND DISPOSITION
The contents of the proposal and any clarifications thereto submitted by the successful proposer
and accepted by the City of McCall shall become part of the contractual obligation and
incorporated by reference into the ensuing Agreement. The final Agreement shall incorporate
the RFP, proposer's response, and any negotiated points of agreement between the parties.
26.1 All proposals shall become the property of the City of McCall and shall not be returned to
the proposer.
26.2 All proposals shall become public record under the laws of the State of Idaho, and the
public shall be given access thereto.
26.3 Proposers shall be responsible for any and all costs incurred by the proposer in the
preparation and delivery of their proposal to the City of McCall.
27 PROPOSAL EVALUATION
The evaluation of proposal responses shall be conducted by the Golf Course Advisory
Committee, the City of McCall Golf and Parks Operations Department and the City Manager.
27.1 Should it become necessary, right is reserved to conduct interviews, credit and background
investigations, including but not limited to, fingerprint and driving background checks.
27.2 The City of McCall reserves the right to negotiate with any of the prospective proposers
prior to making a recommendation for award.
28 EVALUATION CRITERIA
Selection of the best reasonable proposal will be based upon the following considerations/criteria
and related scoring as indicated hereafter:
28.1 Experience and capability as a golf professional;
28.2 Financial status and ability to finance the service operations;
28.3 Operational capabilities stressing the ability to provide/manage golf professional services,
including but not limited to, teaching abilities, merchandising abilities, leadership and
image, tournament promotions, and commitment to customer service;
28.4 Previous experience and compliance with minimum qualifications for similar golf course
service operations;
28.5 Public service and public relations ability;
28.6 Competitive pricing; and
28.7 Scheduling, training, and management of personnel.
28.8 Proposals shall be evaluated, in part, on the basis of the lowest annual management fee paid
by the City of McCall; conformance to specifications; past performance in operating
City of McCall RFP
Golf Professional Services
Page 21 of 22
restaurant/bar; quality and utility of services and their adaptability to operating a
restaurant/bar concession at a public golf course; ability to obtain required business and
liquor licenses; financial responsibility including financial standing and credit history;
experience in operating a restaurant/bar concession, adequacy of proposed improvements,
results of customer reference inquiries, including those not necessarily supplied by the
bidder, ability of the proposer to complete performance of the Agreement, and exceptions.
28.9 Should it become necessary, right is reserved to conduct interviews and negotiations with
any of the prospective proposers prior to making a recommendation for award.
Note: These criteria will be included in an annual performance review by the Director or
his/her designee.
29 ACCEPTANCE/REJECTION OF PROPOSALS
The City of McCall reserves the right to accept or reject any or all proposals, or portions thereof,
based solely on the value to the City of McCall.
29.1 The City of McCall reserves the right to hold proposals for a maximum ninety (90) day
period from the opening date before awarding or rejecting proposals.
29.2 The City of McCall reserves the right to award this RFP to a qualified proposer who, in the
opinion of the City of McCall, submits the most comprehensive and advantageous
proposal.
30 COMPLIANCE WITH LAWS
Successful proposer shall agree at all times to comply with all applicable laws, ordinances or
regulations of governmental entities having jurisdiction over matters which are the subject of this
Request for Proposal.
31 OPEN MEETING LAW
Proposers shall be aware that Idaho Code provides that public business shall be conducted in
open meeting.
31.1 Any resultant award shall be defended against any challenge by the office of the City
Attorney.
32 WITHDRAWAL OF PROPOSALS
Proposals may be withdrawn at any time up until the opening and acknowledgment upon written
notice to the City of McCall Golf Department. Withdrawal requests received after the time set
for opening and acknowledging shall not be considered.
33 APPEAL BY UNSUCCESSFUL PROPOSERS
City of McCall RFP
Golf Professional Services
Page 22 of 22
An unsuccessful proposer may appeal a pending RFP award prior to award by the McCall City
Council. Appellant shall submit a written appeal to the Director of Golf and Parks Operations
not later than forty-eight (48) hours prior to the date of scheduled award.
34 NEGOTIATION
The City of McCall reserves the right to negotiate the exact terms of a resulting agreement,
before recommendation for award of this RFP, and at any time during the term of the resulting
agreement or extension thereof, if the City of McCall requirements for a golf professional
changes.
34.1 If the City of McCall's requirements change, and the successful proposer(s) and the City of
McCall are unable to reach agreement on modifying the agreement, either party may
terminate the agreement subject to the provisions of Section 34 below.
35 TERMINATION
Either party to the resulting agreement may terminate the agreement without cause, upon ninety
(90) days prior written notice to the other. If the successful proposer shall terminate the
agreement, the City of McCall reserves the right to contract for professional golf services with
another qualified individual for the duration of the terminated agreement and any allowable
extensions thereof.
36 ASSIGNMENT
No assignment of any agreement resulting from award of this Request for Proposal shall be
allowed, including the right to receive payment, without the express written permission of the
Director of Golf and Parks Operations or designee.
37. USE OF PREMISES BY CITY FOR MEETINGS The City may use a portion of the
restaurant for meetings without charge. Said meetings will not be deemed to cause a disruption
to the Contractor.
City of McCall RFP
Golf Professional Services
Attachment "A"
INSURANCE REQUIREMENTS
1. INDEMNIFICATION AGREEMENT: Contractor shall agree to hold harmless,
indemnify, and defend the City of McCall, its officers, agents, employees, and volunteers from
any loss or liability, financial or otherwise resulting from any claim, demand, suit, action, or
cause of action based on bodily injury including death or property damage, including damage to
Contractor's property or injury to Contractor's employees, caused by any action, either direct or
passive, the omission, failure to act, or negligence on the part of the Contractor, his employees,
agents, representatives, or subcontractors, or others under the direction or supervision of the
Contractor, arising out of the performance of work under this Agreement by the Contractor.
Should Contractor not defend the City of McCall, upon determination that the work performed
by Contractor was in any manner negligent or that Contractor failed to perform any duty set forth
in this Agreement, Contractor shall reimburse the City of McCall for the costs of defense
including time spent by City of McCall staff in the defense of any claim, demand, action, or
cause of action, at the rate charged the county by private professionals.
In determining the nature of the claim against the City of McCall, the incident underlying the
claim shall determine the nature of the claim, notwithstanding the form of the allegations against
the City of McCall.
2. GENERAL REQUIREMENTS: Contractor shall purchase Industrial Insurance,
General Liability Insurance, automobile liability insurance as described below. The cost of such
insurance shall be included in Contractor's bid.
3. INDUSTRIAL INSURANCE: It is understood and agreed that there shall be no
Industrial Insurance coverage provided for Contractor or any Sub -contractor by the City of McCall.
Contractor agrees, as a precondition to the performance of any work under this Agreement and as a
precondition to any obligation of the City of McCall to make any payment under this Agreement to
provide the City of McCall with a certificate issued by an insurer in accordance with Idaho Code
and with a certificate of an insurer showing coverage in compliance with same.
If Contractor or Sub -contractor is unlicensed and is a sole proprietor, coverage for the sole
proprietor must be purchased and evidence of coverage must appear on the Certificate of Insurance.
Should Contractor be self -funded for Industrial insurance, Contractor shall so notify the City of
McCall in writing prior to the signing of any agreement. The City of McCall reserves the right to
approve said retentions and may request additional documentation, financial or otherwise for review
prior to the signing of any agreement.
4. MINIMUM SCOPE OF LIABILITY INSURANCE: Coverage shall be at least as
broad as:
4.1. Insurance Services Office Commercial General Liability Coverage "occurrence"
form CG0001 1/96 or Insurance Services Office Comprehensive General
City of McCall RFP
Golf Professional Services
Attachment "A"
Liability form GL0002 Ed 01/73 with the Broad Form Comprehensive General
Liability Endorsement GL0404.
4.2 Insurance Services Office Business Auto Coverage form number CA00 01 12/90
covering Automobile Liability Code 1 any "auto" with changes in Business Auto
and Trucker's Coverage forms - Insured Contract Endorsement form number
CA00 29 12/88.
4.3. Coverage may be excluded only with prior approval of the City of McCall
Clerk/Treasurer and City Attorney.
5. MINIMUM LIMITS OF INSURANCE: Contractor shall maintain limits no less than:
5.1 General Liability: $2,000,000 combined single limit per occurrence for bodily
injury, personal injury, and property damage. If Commercial General Liability Insurance
or other form with a general aggregate limit is used, the general aggregate limit shall be
increased to equal twice the required occurrence limit or revised to apply separately to
each project or location.
5.2 Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage. No aggregate limits may apply.
6. DEDUCTIBLES AND SELF -INSURED RETENTIONS: Any deductibles or self -
insured retentions must be declared to and approved by the City of McCall Treasurer. The City
of McCall reserves the right to receive additional documentation, financial or otherwise prior to
giving its approval of the deductibles and self -insured retention and prior to executing the
underlying agreement. Any changes to the deductibles or self -insured retentions made during the
term of this Agreement or during the term of any policy, must be approved by the City of McCall
Clerk/Treasurer prior to the change taking effect.
7. OTHER INSURANCE PROVISIONS: The policies are to contain provisions similar
in scope to, or be endorsed to contain, the following provisions:
General Liability and Automobile Liability Coverages
7.1. The City of McCall, its officers, agents, employees and volunteers are to be
included as insured's as respects damages and defense arising from: activities performed
by or on beheld of the Contractor, including the insured's general supervision of the
Contractor; products and completed operations of the Contractor; premises owned,
occupied or hired or borrowed by the Contractor. The coverage shall contain no special
limitations on the scope of protection afforded to the City of McCall, its officers,
employees or volunteers.
7.2. The Contractor's insurance coverage shall be primary insurance as respects the
City of McCall, its officers, employees and volunteers. Any insurance or self-insurance
maintained by the City of McCall, its officers, employees or volunteers shall be excess of
the Contractor's insurance and shall not contribute with it in any way.
City of McCall RFP
Golf Professional Services
Attachment "A"
7.3. Any failure to comply with claims reporting provisions of the policies shall not
affect coverage provided to the City of McCall, its officers, employees or volunteers.
7.4. The Contractor's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's liability.
8. ALL COVERAGES: Each insurance policy required by this clause shall be endorsed to
state that coverage shall not be materially changed or canceled by either the Contractor or by the
insurer, except after thirty (30) days' prior written notice has been given to the City of McCall.
9. ACCEPTABILITY OF INSURERS: Insurance is to be placed with insurers with a
Best's rating of no less than A-: VII. The City of McCall, with the approval of the City
Treasurer, may accept coverage with carriers having lower Bests' ratings upon review of
financial information concerning Contractor and insurance carrier. The City of McCall reserves
the right to require that the Contractor's insurer be a licensed and admitted insurer in the State of
Idaho, or on the Insurance Commissioner's approved but not admitted list.
10. VERIFICATION OF COVERAGE: Contractor shall furnish the City of McCall with
certificates of insurance or with original endorsements if necessary evidencing coverage required
by this Agreement. The certificate(s) and endorsements for each insurance policy shall be signed
by a person authorized by that insurer to bind coverage on its behalf. All certificates and
endorsements are to be received and approved by the City of McCall before work commences.
The City of McCall reserves the right to review all required insurance policies, at any time, at the
Contractor's corporate headquarters.
11. SUBCONTRACTORS: Contractor shall include all subcontractors as insured's under
its policies or shall furnish separate certificates and endorsements for each subcontractor. All
coverages for subcontractors shall be subject to all of the requirements stated herein.
12. MISCELLANEOUS CONDITIONS: Contractor shall be responsible for and remedy
all damage or loss to any property, including property of the City of McCall, caused in whole or
in part by the Contractor, any subcontractor, or anyone employed, directed or supervised by
Contractor.
12.1. Nothing herein contained shall be construed as limiting in any way the extent to
which Contractor may be held responsible for payment of damages to persons or property
resulting from its operations or the operations of any subcontractors under it.
12.2. In addition to any other remedies the City of McCall may have, if Contractor fails
to provide or maintain any insurance policies or policy endorsements to the extent and
within the time herein required, the City of McCall may, at their sole option:
12.3. Purchase such insurance to cover any risk for which the City of McCall may be
liable through the operations of the Contractor under this Agreement and deduct or retain
the amount of the premiums for such insurance from any sums due under said
Agreement;
12.4. Order Contractor to stop work under this Agreement until Contractor
demonstrates compliance with the requirements hereof; or
12.5. Terminate the Agreement.
City of McCall RFP
Golf Professional Services
Attachment "A"
13. SAFETY PROGRAM: The Contractor shall be responsible for initiating, maintaining,
and supervising all safety precautions and programs in connection with the work. The
Contractor shall take all necessary precautions for the safety of, and shall provide all necessary
protection to prevent damage, injury, or loss to:
13.1. All employees on the job and all other persons who may be affected thereby.
14. ARBITRATION: Any dispute arising out of this Agreement which is in an amount less
than one hundred thousand dollars ($100,000) shall be submitted to arbitration. The parties to
bear equally the cost of the arbitrator.
Notice of the demand for arbitration shall be filed in writing with the other party to this
Agreement. The demand shall be made within a reasonable time after the claim; dispute or other
matter in question has arisen.
In no event shall the demand for arbitration be made after the date when institution of legal or
equitable proceedings based on such claim, dispute or other matter in question would be barred
by the applicable statute of limitations.
1991
1992
1993
1994
1995
1996
1997
McCall Golf Course
GOLF COURSE MONIES TO CITY OF McCALL:
Gr.Fees Tourney Passes Surcharge
City Monies and rounds played were not tracked by the Pro
230,466 98,410. NA
217,407
238,468
228,647
254,145
276,849
8,320
8,255
8,190
8,300
1998 291,753 14,670
1999 338,165 15,020
2000 323,395 15,290
(Totals include sales tax)
ROUNDS PLAYED:
18 Holes
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
94,295
120,290
107,135
103,205
107,545
109,700
114,765
138,435
9 Holes
NA
5,785
NA
NA
NA.
NA
NA.
NA
Twaight
City unable to provide information.
12,191 3,650
11,513 3,239
10,335 3,401
9,758 2,562
9,671 4,465
8,652 4,214
8,460 3,760
9,556 6,216
9,156* 4,863
*Includes 54 Junior rounds played ® $1.00
GOLF SEASON:
1991 5/10 - 10/31 175 days
1992 4/10 - 10/31 = 205 days
1993 5/13 - 10/31 = 172 days
1994 4/29 - 10/31 = 186 days
1995 5/20 - 10/31 = 165 days
COMMENTS:
1991: City monies and rounds played were not tracked by fife Pro Shop. City unable to provide information
1992: Dry winter - golf course opened April 10di. Meadow Creek Golf & Field Club of New Meadowi closed to public play.
1994: Forrest Fire began 8/3/94 and had a devastating effect on balance of 1994 golf season
1995: Meadow Creek Golf & Field Club of New Meadows was closed to public play in 1992-1994 and reopened to public play for the
1995 golf season. This affected not only our number of rounds played, but season pass sales, and decreases in McCall Men's and
Women's Golf Associations' membership numbers.
1996: New 9-holes opened 6/22/96 with wodc beginning 9/1/96 on existing 18 holes for installation of new sprinkling system. Due to
early snowfall/closure, completion of sprinkling system is now projected for August 1997.
1997: Construction continued on Aspen and Birch courses for installation of new sprinkling system well into September. Road
construction on Highway 55 between Boise and McCall kept many people away during the summer.
1998• Very wet start with 51% rain days through the end of Jura. BSU/Idaho Challenge Matches rained out and rescheduled.
1999: Our shortest, but best season yet!
2000: Rain 4t of July - Rain Labor Day weekend - October rain broke previous record set in 1954. August forest fires.
NA
NA
NA
NA
NA
NA
1,948
533
2,482
McCall RFP
Golf Professional Services
Attachment B
Tr.Fees Locker Total
Shop. City unable to provide information.
11,892 880 341,648
11,385 880 323,967
12,106 1,260 386,229
10,444 1,660 356,140
12,208 1,660 379,408
14,290 1,660 408,644
15,014 1,950 454,008
13,693 2,070 507,147
14,086 1,950 517,050
Passes Tourney Total
16,280 3,944 36,065
13,910 3,698 32,360
14,405. 3,878 32,019
10,933 4,178 27,431
11,817 3,986 29,939
10,409 3,090 27,365
11,190 3,888 29,246
12,198 3,972 32,475
13, 824 4,090 34,415
1996 . 5/04 - 10/17 = 167 days
1997 5/15 - 10/31 = 170 days
1998 5/15 - 10/31 = 170 days
1999 5/21 - 10/31 = 164 days
2000 5/19 -10/31 = 166 days
Attending:
Bob Giles
Marc Rhoades
Jeff Goodman
Operations Committee Minutes
Wednesday, September 516
Todd McKenna
Roger Snodgrass
Dan Pillard
McCall RFP
Golf Professional Services
Attachment C
Jeanne Campbell
Carl Hoss
Dari McKim
Discussion of 2001 rates, the committee discussed several rate options. It was moved and seconded, passed
unanimously to approve the following.
Season pass: $550/person, unlimited
Assuming: 200 people will buy a pass.
40 rounds/person average.
Discount Card: $99/person, Y2 off all green fees.
Assuming: 250 people @ $99 Rounds: 5,000
20 rounds/person average
5,000 rounds @ $13(1/2 price average)
Green fees:
12,910 @ $26 average
Tournament rounds 4,090 @ $10
Total rounds
$110,000 Rounds: 8,000
$ 24,750
$ 65,000
$335,660
$ 40,900
Surcharge $1/9 holes, $2/18 holes @ 30,000 18 hole rounds
Total revenue
Total with sales tax
Total 2000
Total 2001 estimate
Increases
* No charge to junior tournaments
** No charge to lifetime members
Rounds: 12,910
Rounds: 4,090*
30,000
$ 60,000**
$636,310
$668,125
$501,014
$556,721
$167,111 (2002 over 2000)
$111,404 (2002 over 2001)
McCall Golf Course
Revenue
•
October 2000 $10,781.40
YTD 2001 $575,582.28
- Includes sales tax
Rounds played
18 holes 7,944
18 holes, after 2pm 1,811
9 holes 4,290
Twilight 2,864
Passes 12,694
Toumey 4.177
Total 33,780
McCall RFP
Golf Professional Services
Attachment D
City of McCall RFP
Golf Professional Services
Attachment "E"
ESTIMATED CAR VALUE
FOR
CARL NOSS
McCALL GOLF COURSE
MODEL • TYPE VOLT YEAR QTY BTRYS @ VALUE
EZ-GO ELE 36 1989 3 $500 $1.500.00
CLUB CAR ELE 36 1992 3 $1,000 $3,00000
CLUB CAR ELE 36 1992 1 NEW $1.400 $1,400.00
E Z GO ELE 36 1994 23 $900 $20.700.00
E Z GO ELE 36 1994 2 NEW $1,300 $2,600.00
CLUB CAR GAS 1996 10 $1,800 $18.000.00
CLUB CAR ELE 48 1999 15 $2,500 $37,500.00
CLUB CAR ELE 48 2000 15 $3,000 $45,000.00
TOTAL 72 $129,700.00
MICHAEL .1-
-144:1Cifini
STANS GOLF CARS
CITY OF MCCALL
REVENUES WITH COMPARISON TO BUDGET
FOR THE 12 MONTHS ENDING SEPTENSER 30, 2001
OPERATIONS REVENUE
54- 4-100 GREEN FEES
5434.200 SEASON PASSES - GOLF COURSE
54.34300 TRAL FEES
5434.400 LOCKER RENTAL
5434 900 CREDIT CARD DISCOUNTS
54-34380 REFUNDS AND RanaURSEMEms
54-34 aso cAsn ovERI(SHORn
TOTAL OPERATIONS REVENUE
OTHER REVENUE
54-36-100 INTEREST REVENUE
54-36-970 PRIVATE CONTRIBUTIONS
54-36-980 SALES OF SURPLUS PROPERTY
TOTAL OTHER REVENUE
CLUBHOUSE REVENUE
5437-100 RESTAURANT SALES
5437 200 SALES - ALCOHOL BEVERAGES
5437300 CLUBHOUSE RENTAL
5437 700 CONTRACTUAL REIMBURSEMENTS
5437-900 CREDIT CARD DISCOUNTS
54-37-990 CASHOVENSHORT)
TOTAL CLUBHOUSE REVENUE
TOTAL FUND REVENUE
GOLF FUND
City of McCall RFP
Golf Professional Services
Attachment "F"
ENCUMBRANCE PERIOD ACTUAL TOTAL YTD BUDGET VARIANCE PCNT
AO
.00
.00
AO
.00 (
.00
.00
61.840.50
450.00
24400
.00
589.59 ).(
A0
1,294.58
38200.50 414.167.00 ; . ; , .;31.518.50.: :RAI
142.250.00 . 142,554.00
18.325.00 16,968.00 _a::~o:::.-2 645P.9- 4:15 2
2310.00 2.313.00 _{_ .:- 292430-)-.1.1243:-•
8.149.77 ) 2.302.00 - - - (354.0 )
1.790.49
6191.83
.00 ( 1.790.49 ) .0
200.00 ( Z991.83 )1595.9
.00
632239.49
5461388.05 578.504.00
37.835.95 93.5
.00
_oo
.00
164.79
.00
.00
2,999.19
150.00
1.200.00
1,000.00 (
12.820.00
.00 (
1.999.19 ) 299.9
12.670.00 12
1,200.00 ) .0
.00
164.79
4.349.19
13.820.00
9,470.81 31.5
.00 17,222.05 109,749.87 126,783.00 17.033.13 86.6
,00 16.837.12 90.53722 87.149.00 ( 3.38822 ) 103.9
.00 .00 3.176.79 3,760.00 58321 84.5
.00 .00 126.81 .00 ( 126.81 ) .0
.00 ( 134.62 ) ( 840.65 ) .00 840.85 .0
.00 ( 1.509.86 ) ( 1.089.17 ) 200.00 1,289.17 (544.6 )
.00 32.414.69 201.660.87 217.892.00 16231.13 926
.00
95.818.97
746.678.11 810,216.00
63,537.89 922
FOR ADMINISTRATION USE ONLY
100 7fi OF THE FISCAL YEAR HAS ELAPSED
10108/2001 11:20AM PAGE 59
City of McCall RFP
Golf Professional Services
Attachment "G"
McCall Golf Course
2002 TOURNAMENT SCHEDULE
Mail Entries to: 216 East Park Street, McCall, ID 83638
June 1-2 Sat -Sun Idaho -Boise State Challenge
June 8-9 Sat -Sun 2-Man Bestball
July 20-28 McCall Amateur
July 20-21 Sat -Sun Junior Amateur
July 22-23 Mon-Tue Women's Amateur
July 24 Wed Men'.s Amateur Practice
July 25-28 Thur-Sun Men's Amateur
Aug 12-13 Mon-Tue McCall Pro -Am
Aug 19-20 Mon-Tue 2-Lady Bestball
Sept 7-8 Sun -Mon McCall Chapman
Sept 21-22 Sat -Sun 2-Man Scramble
Sept 25-26 Wed-Thur McCall Senior
City of McCall RFP
Golf Professional Services
Attachment "H"
CITY OF McCALL GOLF COURSE, ESTIMATED BUY-OUT LIST
Golf Shop
Item Value
• Golf Cart Fleet $129,700
• Misc. Merchandise/Fixtures $ 20,000
• Cash Register g 2,500
Total Estimated Value $ 152,200
Note: Golf Professional Contract Spe -Vies in the event a disagreement is reached
between the incoming contractor anti outgoing contractor, a third party mediator can
be used in the negotiation.
City of McCall RFP
Golf Professional Services
Attachment "I"
CITY OF McCALL GOLF COURSE ESTIMATED BUY-OUT LIST
Clubhouse
Item Value
• Freezer/Refrigerator
• Misc. Portable Bar/Fixtures
Pots/Pans
Total Estimated Value
$ 3,500
$ 2,500
$ 6,000
City of McCall RFP
Golf Professional Services
Attachment "J"
McCALL CLUBHOUSE GROSS RECEIPTS
1993 TO PRESENT
1993 $183,966.97
1994 $171,805.73
1995 $157,373.36
1996 $166,845.47
1997 $179,021.26
1998 $184,268.83
1999 $201,075.52
2000 $203,851.73
2001 $210,743.41
McCall Golf Course
2001 Fee Schedule
( Add 5% Sales Tax)
SEASON PASSES:
City of McCall RFP
Golf Professional Services
Attachment "K"
2001 2000
Regular S450.00 $415.00 8.5%
Monday -Thursday (excluding Holidays) $340.00 $300.00 13.4%
College Students $165.00 $155.00 6.5%
Students -out of area $160.00 $150.00 6.6%
McCall -Donnelly School District Students $ 85.00 $ 75.00 13.3%
GREEN FEES:
MONDAY-THURSDAY (excluding Holidays)
9 Holes
9 Holes (after 5:00 p.m.)
18 Holes
18 Holes (after 2:00 p.m.)
FRIDAYS, WEEKENDS & HOLIDAYS
9 Holes
9 Holes (after 5:00 p.m., Friday & Saturday)
9 Holes (after 5:00 p.m., Sunday)
18 Holes
18 Holes (after 2:00 p.m.)
TRAIL FEES:
Season Pass
Daily - 9 Holes
Daily -18 Holes
LOCKERS:
$15.00
$ l 0.00
$26.00
$20.00
$18.00
$12.00
$10.00
$29.50
$24.00
$13.00 15.5%
$ 9.00 11.0%
$24.00 8.4%
$18.00 11.5%
$15.00 20.0%
$11.00 9.9%
$ 9.00 11.0°/a
$28.00 5.5%
$22.00 9.5%
$195.00 $175.00 11.5%
$ 8.00 . $ 8.00 0%
$ 14.00 • $ 14.00 0%
$ 30.00 $ 30.00 0%