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HomeMy Public PortalAbout12/12/2003 * Special Town Commission & ARPB MeetingMAYOR: VICE MAYOR: COMMISSIONER: CHAIRMAN -ARPB: VICE CHAIRMAN: ARPB MEMBER: ALTERNATE MEMBER: William F. Koch, Jr. Joan K. Orthwein Fred B. Devitt III Robert W. Hopkins II William A. Lynch Chris Wheeler Hewlett Kent Muriel Anderson Charles Frankel Perry O'Neal Cynthia Neeves December 5, 2003 SPECIAL JOINT MEETING BEING HELD BY THE TOWN COMMISSION AND THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 12, 2003 AT 8:15 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Suggestions Related to Controlling the Mass of Structures. A. Points of reference B. Cubic Content V. Public. VI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION AND THE ARCHITECTURAL REVIEW AND PLANNING BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. December 5, 2003 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 12, 2003 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of November 14, 2003. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. January 9, 2004 @ 9 A.M. 2. February 13, 2004 @ 9 A.M. 3. March 12, 2004 @ 9 A.M. 4. April 9, 2004 @ 9 A.M. VII. Reports. A. Town Manager 1. Sea Wall Repairs - Conservation Area (Hidden Harbour) B. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 12 -18 -03 @ 8:30 A.M. b. Regular Meeting & Public Hearing 1 -22 -04 @ 8:30 A.M. c. Regular Meeting & Public Hearing 2 -26 -04 @ 8:30 A.M. d. Regular Meeting & Public Hearing 3 -25 -04 @ 8:30 A.M. e. Regular Meeting & Public Hearing 4 -22 -04 @ 8:30 A.M. C. Finance Director 1. Financial Report for November 2003 2. Bi- monthly water usage D. Police Chief 1. Activity for November 2003 VIII. Items for Commission Action. A. Appointment of ARPB Alternate Member (Continued from 11- 14 -03) B. Items by Mayor and Commissioners. IX. Public. X. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE SPECIAL JOINT MEETING HELD BY THE TOWN COMMISSION AND THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 12, 2003 AT 8:15 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 8:15 A.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Koch. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor William A. Lynch Commissioner Robert W. Hopkins II Commissioner Arrived Late:Fred B. Devitt III Commissioner Hewlett Kent Vice Chairman Muriel Anderson Board Member Charles Frankel Board Member Absent with Chris Wheeler Chairman Notice: Perry O'Neal Board Member Cynthia Neeves Alternate Member Also Present and William Thrasher Town Manager Participating: Garrett Ward Police Chief Rita Taylor Town Clerk Robert Moore Town of Palm Beach Mark Marsh Digby Bridges & Marsh IV. Suggestions Related to Controlling the Mass of Structures. Town Manager Thrasher introduced Mr. Moore, the planning and zoning director of the Town of Palm Beach who would be addressing the following subject matters. A. Points of reference B. Cubic Content Mr. Moore distributed an excerpt from the Town of Palm Beach Code with regard to points of reference and cubic content. He explained that the cubic content concept is not used as a rule; it is an extension of the floor area ratio. The cubic content ratio is determined by the volume of the house to establish the size or mass of the house as it relates to the size of the property. The cubic content ratio affects the older homes in the low- density single- family zoning district in which a minimum lot of 10,000 square feet is required to build. With regard to the point of reference, the measurement is generally taken from the crown of the road and the FEEMA regulation of 7 M feet to measure the height to the top of the tie beam. An additional allowance is given for the type of roof that would be used, depending on the zoning districts. Town Commission & ARPB Special Joint Meeting December 12, 2003 Page 2 Mr. Frankel expressed that he is concerned about the roof mass of the newer homes. Mr. Moore said that they the have the same issue in Palm Beach and stated that 30 feet to the top of the tie beam is allowed with an Oadditional 10 feet for a pitched roof. Commissioner Orthwein asked what the average lot size is in the single family and the estate districts. Mr. Moore stated that for simple calculation, 10,000 square feet is used for the average size lot and for the estate district 20,000 square feet minimum is used. Mayor Koch asked if a smaller house is torn down and the foundation not removed, can they build up on the foundation. Mr. Moore stated that if more than 50 percent of the volume is removed, it is considered a new structure and must conform to latest codes. Mr. Kent stated that Gulf Stream has a maximum roof and eave height but the newer homes have a cookie cutter look. Mr. Marsh stated that the Town's Design Manual covers general criteria; it does not address scale, mass, proportion and the cookie cutter look. He recommended that the Commission and ARPB provide the architects and developers a clearer interpretation of what is required, which would be establishing a clearer point of reference from the top of the tie beam. Town Manager Thrasher stated that to date, the point of reference has not been an issue. Mr. Thrasher asked Mr. Moore for clarification on the cubic content and the illustrated square footage. Mr. Moore stated the lower the cubic volume of the ceiling height, the more square footage could be gained. He added that if there are concerns about the massing, a point of measurement is helpful. Town Manager Thrasher stated it would appear the one could build a structure with more square footage than what one could build under the Gulf Stream code provision The Commission and ARPB agreed that there need to be variation in the structures. Mayor Koch added that some variation to the roof style should be allowed to avoid the cookie cutter look. In closing Mr. Moore stated that homeowners want the maximum square footage that is allowed on the property, which is in conflict with the original structure that was built. Thus the guideline that the Town set stifles the creativity of the new structure. Town Commission & ARPB Special Joint Meeting December 12, 2003 Page 3 Mayor Koch thanked Mr. Moore for attending the meeting and sharing his knowledge. V. Public. There was none. Commissioner Orthwein introduced Mr. Moreno who was in the audience and who submitted a letter to the Commission offering to serve as an alternate on the ARPB. VI. Adjournment. Mayor Koch adjourned the meeting at 10:00 A.M. za�-Iv� onne E. Eckert, CMC Deputy Town Clerk MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 12, 2003 AT 10:05 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 10:05 AM II. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Koch. C' III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor Fred B. Devitt III Commissioner William A. Lynch Commissioner Robert W. Hopkins II Commissioner Also Present and William Thrasher Town Manager Participating: Garrett Ward Police Chief Rita Taylor Town Clerk IV. Minutes of the Regular Meeting of November 14, 2003. Commissioner Lynch moved and Commissioner Devitt seconded that the minutes be approved as circulated and all voted AYE. V. Additions, withdrawals, de There were no changes requ VI. Announcements. A. Regular Meetings and Public Hearings 1. January 9, 2004 @ 9 A.M. 2. February 13, 2004 @ 9 A.M. 3. March 12, 2004 @ 9 A.M. 4. April 9, 2004 @ 9 A.M. Mayor Koch announced these dates. of agenda items. VII. Reports. A. Town Manager 1. Sea Wall Repairs - Conservation Area (Hidden Harbour) Town Manager Thrasher distributed an aerial photograph of the seawall that is in the bird sanctuary conservation area off Hidden Harbour Drive. He reported that the sea wall is in major disrepair and advised that it is in the Town's best interest to have it repaired. Mr. Thrasher advised that the cost of the repair would be roughly $175,000. Mayor Koch suggested that the conservation area be donated to a non- profit organization so they can maintain it as a bird sanctuary. He added that it would still be available to the public. Town Manager Thrasher advised that giving away the sanctuary could affect the FEEMA classification for reduction in insurance rates. He added that residents who are in the flood plane get a 10% discount on their insurance. The Town Manager advised that the monies could be taken from the unappropriated surplus fund. Regular Meeting & Public Hearing Town Commission December 12, 2003 Page 2 The Commission directed staff to obtain bids and investigate grants for funding the repair. B. Architectural Review & Planning Board 1. Meeting Dates a. b. C1 c . d. e. Regular Regular Regular Regular Regular Meeting & Public Meeting & Public Meeting & Public Meeting & Public Meeting & Public Mayor Koch announced these dates. Hearing 12 -18 -03 @ 8:30 A.M. Hearing 1 -22 -04 @ 8:30 A.M. Hearing 2 -26 -04 @ 8:30 A.M. Hearing 3 -25 -04 @ 8:30 A.M. Hearing 4 -22 -04 @ 8:30 A.M. C. Finance Director f. Financial Report for November 2003 Mr. Thrasher asked that the report be accepted as submitted, if there were no questions. Mayor Koch asked what the Center for Family Service did for the Town. The Town Manager explained that it is an employee assistance program that provides employees with family, financial and legal counseling. Commissioner Lynch moved and Commissioner Hopkins seconded to approve the Financial Report. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, Comm. Orthwein; AYE, and Mayor Koch; AYE. 1. Bi- monthly water usage This item was made part of the record. Commissioner Devitt asked if there were any complaints due to the water rate increase. The Town Manager said he had not heard any comments. Town Clerk Taylor said there were a few inquiries but they were due to high bills caused by increased irrigation or leaks. D. Police Chief 1. Activity for November 2003 Chief Ward asked that the report be accepted as submitted if there were no questions and there were none. VIII. Items for Commission Action. A. Appointment of ARPB Alternate Member (Continued from 11- 14 -03) The Commissioners discussed the letter Mr. Moreno submitted offering to serve as an alternate on the ARPB. Commissioners Hopkins and Orthwein stated that they would prefer to have an architect on the ARPB. Town Manager Thrasher stated that it would be a conflict of interest and the code does not allow it. Town Clerk Taylor advised that it is possible to have an architect on the ARPB if the code was changed. Regular Meeting & Public Hearing Town Commission December 12, 2003 Page 3 Commissioner Lynch moved and Commissioner Orthwein seconded to appoint Anthony Moreno as an alternate member for the ARPB. Roll Call: Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, Comm. Orthwein; AYE, and Mayor Koch; AYE. B. Items by Mayor and Commissioners. There was none. IX. Public. There was none. X. Adjournment. Mayor Koch adjourned the meeting at 10:30 A.M. Y onne E. Eckert, CMC D puty Town Clerk r� u NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on December 18, 2003, at 8:30 A.M., and the Town Commission will hold a Public Hearing on January 9, 2004, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: �j An application submitted by Roger Hansrote, as agent for Robert Milano, the owner of the property located at 1465 N. Ocean Blvd., Gulf Stream, Florida, which is legally described Palm Beach Shore Acres Subdivision, for a Level 3 Architectural Site /Plan Review and 2 Special Exceptions to permit the extension of two non - conforming walls, one of which will encroach 1619" into the 25' rear setback and the other that will encroach 10'6" into the 15' north side setback, resulting in an 85 sq. ft. addition, with a pitched roof, to the existing non - conforming Spanish/ Mediterranean style home. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. 1 TOWN OF GULF STREAM, FLORIDA Dated: November 26, 2003 /R& f� Rita L. Taylor own Clerk C NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on December 18, 2003 at 8:30 A.M., and the Town Commission will hold a Public Hearing on January 9, 2004 at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by William & Caroline Wietsma, as agent and owners of the property located at 3126 Gulf Stream Road, Gulf Stream, Florida, which is legally described as Lot 22, Gulf Stream Properties for: 1. DEMOLITION PERMIT to demolish the existing structures. 2. LAND CLEARING PERMIT to clear the property for new construction. 3. SPECIAL EXCEPTION to permit 235.33 sq. ft. of open roof projection that exceeds the maximum allowable Floor Area Ratio. 4. LEVEL 3 ARCHIECTURAL /SITE PLAN REVIEW to permit construction of a Bermuda /Anglo- Caribbean style, partial 2 story single family dwelling consisting of 4,730.7 square feet. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. TOWN OF GULF STREAM, FLORIDA Dated: November 26, 2003 /24 zf Rita L. Taylor, n Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on JANUAY 22, 2004 AT 8:30 A.M., and the Town Commission will hold a Public Hearing on FEBRUARY 13, 2004 AT 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by Manuel Farach, as agent for Donald Hedberg, wner of the property located at 700 Wrightway, Gulf Stream, Florida, which is legally described as Lot 1, H.V. Pope Subdivision. 1. VARIANCE to allow a boatlift to remain that is attached to a dock rather than the seawall which is in violation of Section 66 -369 (6) f, and which was installed without a permit being applied for. 2. VARIANCE to allow a dock that was installed without obtaining a building permit, a 12' long portion of which exceeds the maximum permitted width of 5' as provided in Section 66 -369 (6) b., by 212" 2. LEVEL 3 ARCHITECTURE /SITE PLAN REVIEW to allow to remain, a non- conforming dock and a non - conforming boat lift which were installed without a permit being issued. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS SAID PARTY WILL NEED A �2ECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A --ZERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: December 17, 2003 Publish: Palm Beach Post Dates: January 12, 2004 January 29, 2004 February 8, 2004 TOWN OF GULF STREAM, FLORIDA Z-& � u�& Rita L. Taylor(/ Town Clerk THE PALM BEACH POST Published Daily and Sunday West Palm Beach, Palm Beach County, Florida PROOF OF PUBLICATION STATE OF FLORIDA COUNTY OF PALM BEACH Before the undersigned authority personally appeared Tracey Diglio, who on oath says that she is Telephone Sales Supervisor of The Palm Beach Post, a daily and Sunday newspaper published at West Palm Beach in Palm Beach County, Florida; that the attached copy of advertising, being Notice in the matter Development Approval was published in said newspaper in the issues of January 12 29 & February & 2004. Affiant further says that the said The Post is a newspaper published at West Palm Beach, in said Palm Beach County, Florida, and that the said newspaper has heretofore been continuously published in said Palm Beach County, Florida, daily and Sunday and has been entered as second class mail matter at the post office in West Palm Beach, in said Palm Beach County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that shether has neither paid nor promised any person, firm or corporation any discount rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. A T Sworn to and subscribed before this 9" day Personally (mown XX or Produced Identification Type of Identification Produced AigE NMMcLJNTON MI5510N p CC9r9659 IRES: Ncv I5, 2IX4 my ^.>mvim&aorq„H, I,c