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Home My Public Portal About2022-07-05 packetiPad Packets: Click to open “NOTES” NOTICE OF MEETING AND CITY COUNCIL AGENDA i TUESDAY, JULY 5, 2022 – 6:00 P.M. CITY COUNCIL CHAMBERS ~ JOHN G. CHRISTY MUNICIPAL BUILDING ~ 320 E. MCCARTY STREET TO JOIN VIRTUALLY: https://jeffersoncity.webex.com/jeffersoncity/j.php?MTID=m59a5bfc7aa10e71f5ddb8a59663ea8b4 CALL-IN PARTICIPATION AVAILABLE AT: 1-404-397-1516 MEETING NUMBER: 2492 961 4538 MEETING PASSWORD: 1234 TENTATIVE AGENDA PRAYER – Councilmember Spencer PLEDGE OF ALLEGIANCE 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. MISCELLANEOUS AGENDA ITEMS a. Recognize Britt Smith, Public Works Operations Director, Recently Elected as President of the National Society of Professional Engineers b. Recognition of Passage of HB1606 Pertaining to Heritage Clause 5. ARPA FUNDS DISCUSSION 6. PUBLIC HEARINGS 7. APPOINTMENTS BY THE MAYOR 8. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS 9. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF a. Council Committee Meetings (Check www.jeffersoncitymo.gov meeting calendar for dates, times locations, and agendas): i. Administration ii. Finance iii. Public Safety iv. Public Works & Planning City Council Agenda – July 5, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 2 10. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS (All individuals will be limited to 5 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 11. CONSENT AGENDA a. Minutes of City Council Meetings: June 21 and June 27 b. Awarding Bid IFB4047 to Cole County Industries and Farmer’s Concrete for Purchase of Concrete and Concrete Products c. Awarding Bid IFB4045 to Independent Salt Company for Purchase of Sodium Chloride d. Declaring Certain City-Owned Personal Property Surplus and Authorizes the Disposition by Sale through Auction – Three Police Vehicles 12. BILLS INTRODUCED a. 2022-027 Authorizing a $550,448.95 Contract with Concrete Solutions LLC for the Adams Street Sidewalk Project (Fitzwater) Staff: Matt Morasch b. 2022-028 Declaring 4 Fire Vehicles Surplus and Disposing by Trade-in for One Heavy Duty Rescue Vehicle, Authorizing a $239,000 Budget Amendment to the General Fund Fund, and Requesting Approval for the Jefferson City Fire Department to Enter into a Contract with Command Fire Apparatus (Schreiber) Staff: Matt Schofield c. 2022-029 Authorizing ARPA Essential Worker Payment - $2,500/Employee (Hensley) Staff: Steve Crowell 13. BILLS PENDING a. 2022-017 Amending Chapter 32, Section 230 of the City Code, Pertaining to Litter (Fitzwater) Staff: Sonny Sanders b. 2022-018 Amending Chapter 8, Sections 8-2 and 8-3 of the City Code by Replacing the Adoption of the National Electrical Code 2014 and Amendments to the National Electrical Code 2014 by the Adoption of NFPA 70, National Electrical Code, 2017 Edition (Fitzwater) Staff: Sonny Sanders c. 2022-019 Amending Chapter 8, Sections 8-4 and 8-5 of the City Code by Replacing the Adoption of the International Plumbing Code 2015 and Amendments to the International Plumbing Code 2015 by the Adoption of the 2018 International Plumbing Code (Fitzwater) Staff: Sonny Sanders d. 2022-020 Amending Chapter 8, Article I, Sections 8-6, 8-7, 8-8 and 8-9 of the City Code by Replacing the Adoption of the 2015 International Mechanical Code 2015 International Fuel Gas Code by Adoption of the 2018 International Mechanical Code and 2018 International Fuel Gas Code (Fitzwater) Staff: Sonny Sanders e. 2022-021 Amending Chapter 8, Article I, Sections 8-10 and 8-11 of the City Code by Inserting the Adoption of the 2018 International Energy Conservation Code and Amendments to the 2018 International Energy Conservation Code (Fitzwater) Staff: Sonny Sanders City Council Agenda – July 5, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 3 f. 2022-022 Amending Chapter 8, Article II, Sections 8-18, 8-19, 8-21, 8-22, 8-23, 8-24, 8-25, and 8-26 of the City Code by Replacing the Adoption of the 2015 International Building Code, 2015 International Residential Code, 2015 International Existing Building Code, and 2015 International Swimming Pool and Spa Code and Their Amendments by Adoption of the 2018 International Building Code, 2018 International Swimming Pool and Spa Code and Amendments (Fitzwater) Staff: Sonny Sanders g. 2022-023 Amending Chapter 8, Sections 8-49 and 8-50 of the City Code by Replacing the Adoption of the 2015 International Property Maintenance Code and Amendments to the 2015 International Property Maintenance Code by Adoption of the 2018 international Property Maintenance Code (Fitzwater) Staff: Sonny Sanders h. 2022-024 Amending Chapter 13, Article III, Sections 13-42 and 13-43 of the City Code by Replacing the Adoption of the 2015 International Fire Code and Amendments to the 2015 International Fire Code by Adoption of the 2018 International Fire Code (Fitzwater) Staff: Sonny Sanders i. 2022-025 Authorizing a $193,953 Contract with Mid-Missouri Earth Movers, LLC for the Demolition of Seven Properties (Fitzwater) Staff: Sonny Sanders j. 2022-026 Authorizing a $120,000 Contract with Ahrens Contracting, Inc. for the Demolition of Three Properties (Fitzwater) Staff: Sonny Sanders k. 2022-009 Substitute - Authorizing a Salary Adjustment for all City Employees with the Exception of Police Officers Covered by the FOP Labor Agreement and the City Administrator (Wiseman) Staff: Steve Crowell 14. INFORMAL CALENDAR 15. RESOLUTIONS a. RS2022-13 Authorizing an Agreement for Conveyance of Real Property with the Housing Authority for Properties Addressed as 413-415 E. Capitol Ave., 417 E. Capitol Ave., 419 E. Capitol Ave., 517 E. Capitol Ave. and 519 E. Capitol Ave. (Lester) Staff: Ryan Moehlman b. RS2022-14 Authorizing a $250,000 Transportation Alternatives Program (TAP) Grant Application for Crosswalks (Fitzwater) Staff: Matt Morasch c. RS2022-15 Authorizing a $500,000 Transportation Alternatives (TAP) Grant Application for the 179 Bypass Trail (Fitzwater) Staff: Matt Morasch 16. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS – (All individuals will be limited to 3 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 17. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS 18. NEW BUSINESS 19. CLOSED SESSION City Council Agenda – July 5, 2022 ✓ = Request to suspend rules iPad Packets: Click to open “NOTES” 4 a. Go into Closed Session Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, the Chair will entertain a motion to go into Closed Session to discuss the following: i. Operational guidelines, policies and specific response plans developed, adopted, or maintained by any public agency responsible for law enforcement, public safety, first response, or public health, et al. [Sec. 610.021(18)] 20. UNFINISHED BUSINESS 21. ADJOURN i Individuals should contact the ADA Coordinator at (573) 634 -6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. NOTICE OF MEETING AND CITY COUNCIL AGENDAi CITY COUNCIL WORK SESSION City of Jefferson, Missouri 320 E. McCarty St. City Council Chambers TUESDAY, JULY 5, 2022 5:45 P.M. AGENDA 1. Discussion of July 5, 2022 City Council Meeting Agenda Items 2. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. CITY COUNCIL “PRE-MEETING” WORK SESSION, JUNE 21, 2022 CALL TO ORDER Mayor Carrie Tergin called the June 21, 2022 City Council “Pre-Meeting” to order at 5:45 P.M. to review the agenda. ATTENDANCE The following Councilmembers were present when the meeting convened: Present: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Absent: Fitzwater and Wiseman DISCUSSION OF AGENDA ITEMS Councilmember Deeken will lead the prayer. Miscellaneous - There will be a posthumous recognition of Jeff Wankum for 35 years of City service. ARPA Funds Discussion - Councilmember Hensley will lead the ARPA funds discussion with a 2-phase plan spreadsheet. Public Hearing - There will be a public hearing on pending bill 2022-016, presented by Sonny Sanders, Director of Planning & Protective Services. Appointments - Gail Strope, Human Resources Director, will present the recommended appointments to the boards and commissions. - Steve Crowell, City Administrator, will presented his and Mayor Tergin’s recommendation for Chief of Police, Police Captain Eric Wilde. Presentations from Staff, Consultants, & Invited Guests - Matt Amick with Soybean Association will present the City’s Plan to switch to biodiesel. Consent Agenda - There were no questions at this time. Bills Introduced - City Staff presented their introduced bills. CITY COUNCIL “PRE-MEETING” WORK SESSION, JUNE 21, 2022 Councilmember Fitzwater arrived to the meeting at 5:50 P.M. Bills Pending - City Staff presented their pending bills. Informal Calendar - Councilmember Fitzwater intends to leave bill 2022 -003 on the informal calendar where it will expire after tonight’s City Council meeting. - Councilmember Lester will make a motion to take bill 2022-009 off the informal calendar. In the bill sponsor’s absence, six affirmative votes are needed to take the bill off the informal calendar. Resolutions - City Staff presented their resolutions. ADJOURNMENT The meeting adjourned at 5:58 P.M. 1 REGULAR COUNCIL MEETING, JUNE 21, 2022 CALL TO ORDER Mayor Carrie Tergin called the June 21, 2022 City Council meeting to order at 6:00 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Absent: Wiseman ADOPTION OF THE AGENDA Councilmember Lester motioned and Councilmember Spicer seconded the motion to adopt the agenda. The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS Recently deceased City employee, Jeff Wankum was po sthumously recognized for 35 years of City service. Mayor Tergin and Matt Morasch, Director of Public Works spoke of Mr. Wankum’s career accomplishments. Mr. Wankum’s family was welcomed to the podium for the presentation and recognition. ARPA FUNDS DISCUSSION Finance Chair Councilmember Hensley opened the discussion with a presentation of a 2 - phase plan for the ARPA funds. Councilmember Fitzwater presented a number of items on the list. The spreadsheet was presented as a framework for discussion with final approval at a later time. Councilmember Ward expressed her desire to provide funds to the Salvation Army which was not on the list. Councilmember Schreiber would like the Convention and Visitors Bureau to receive funds which was also not on the list. Councilmember Spencer motioned and Councilmember Spicer second the motion to approve a 2-phase framework with final approval of specific line items to come at a later time. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman PUBLIC HEARINGS a. Approving a Final Subdivision Plat of AZ Jefferson City Subdivision and Approving a Preliminary PUD Plan for Lot 2 of AZ Jefferson City, Addressed as 839 Eastland Dr. 2 REGULAR COUNCIL MEETING, JUNE 21, 2022 i. Associated Pending Bill 2022-16 A Staff presentation was made by Sonny Sanders, Director of Planning and Protective Services. The property owner’s contracted engineer, Wesley Berlin with Spartan Engineering Solutions, LLC, spoke in favor of the bill. There being no one else to speak on the bill, Mayor Tergin declared the evidentiary portion of the public hearing concluded . 2022-016 sponsored by Councilmember Lester, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND APPROVING THE FINAL SUBDIVISION PLAT OF AZ JEFFERSON CITY SUBDIVISION, A SUBDIVISION OF THE CITY OF JEFFERSON MISSOURI, AND APPROVING A PRELIMINARY PUD PLAN FOR PROPERTY ADDRESSED AS 839 EASTLAND DRIVE, JEFFERSON CITY, MISSOURI. Bill 2022-016 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16231. Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman APPOINTMENTS BY THE MAYOR a. Human Resources Director Gail Strope presented the recommended appointments to the following boards and commissions: Board or Commission Recommended Appointment New Term Expires Term Full/Partial Public Transit Advisory Committee Joshua Hale Jan 2023 Partial Transportation & Traffic Commission Karl Staub* June 2025 Full Jack Atterberry June 2025 Full Julie Allen June 2025 Full USS Jefferson City Submarine Hal Dulle June 2025 Full Committee Bob Priddy June 2025 Full Michael Ryno June 2025 Full *Required 2/3 majority vote Councilmember Lester motioned and Councilmember Kemna seconded the motion to approve the above recommended appointments. The motion passed unanimously. b. City Administrator Steve Crowell and Mayor Tergin presented their recommended appointment for Chief of Police, Police Captain Eric Wilde. They thanked Police Chief Roger Schroeder for his service to the City. 3 REGULAR COUNCIL MEETING, JUNE 21, 2022 Councilmember Schreiber motioned and Councilmember Spicer seconded the motion to approve Police Captain Eric Wilde as the Chief of Police. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS Matt Amick with the Soybean Association presented the City’s plan to switch to biodiesel fuel. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: • Committee on Administration – The next meeting is Wednesday, July 6th, 7:30 A.M. in the Boone-Bancroft Room. The meeting may be cancelled if there are no agenda items to discuss. • Finance Committee – The next meeting is Thursday, June 23rd, 7:30 A.M. in the Boone-Bancroft Room. • Public Safety Committee – The next meeting is June 29th, 7:30 A.M. in the Police Training Room. • Public Works & Planning Committee – The next meeting is July 14th, 7:30 A.M. in the Boone-Bancroft Room. Mayor’s announcements: • Mayor Tergin announced the passing of Bill McAnany. Mr. McAnany was a World War II veteran and long-time citizen of Jefferson City. • A well-attended Juneteenth celebration took place at Community Park on Sunday. • The USS Jefferson City Submarine Crew was hosted by the USS Jefferson City Submarine Committee last week. They attended Thursday Night Live and the Ricky Skaggs concert, both with public recognition. They visited the St. Louis Arch and attended a St. Louis Cardinals game. They also toured the Jefferson City Fire Museum, State Capitol and dome, Police Department, and MO State Penitentiary. They spoke at Thomas Jefferson middle school, Elks Lodge, American Legion, and Rotary. They also dined at numerous local restaurants. • Mayor Tergin attended the return of Honor Flight #63 in Columbia on Monday night. Councilmember Spencer announced the passing of retired Jefferson City Fire Fighter, Earl Logan who served the City for 30 years. The USS Jefferson City Submarine Crew participated in the funeral procession. 4 REGULAR COUNCIL MEETING, JUNE 21, 2022 Sonny Sanders, Director of Planning and Protective Services announced three public meetings: • State CDBG Disaster Recovery Meeting – June 22, 5:30 P.M. • Paul Brun Historic Preservation Grant Application Workshop – June 23, 5:30 P.M. • CDBG Annual Action Plan – June 24, 4:00 P.M. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations at this time. CONSENT AGENDA a. Minutes of City Council Meetings: June 6 b. Authorizing a $469,375 Greenbush Cooperative Procurement Cont ract with Athco for Playground Design Equipment, and Installation in Hickory Park Councilmember Lester motioned and Councilmember Kemna seconded the motion to approve the above items on the Consent Agenda. The motion passed unanimously. BILLS INTRODUCED 2022-017 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 32, SECTION 230. 2022-018 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, SECTION 8-2 AND SECTION 8-3 BY REPLACING THE ADOPTION OF THE NATIONAL ELECTRICAL CODE 2014 AND AMENDMENTS TO THE NATIONAL ELECTRICAL CODE 2014 BY THE ADOPTION OF NFPA 70, NATIONAL ELECTRICAL CODE, 2017 EDITION. 2022-019 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, SECTION 8-4 AND SECTION 8-5 BY REPLACING THE ADOPTION OF THE INTERNATIONAL PLUMBING CODE 2015 AND AMENDMENTS TO THE INTERNATIONAL PLUMBING CODE 2015 BY ADOPTION OF THE 2018 INTERNATIONAL PLUMBING CODE. 2022-020 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, ARTICLE I, SECTION 8-6, SECTION 8-7, SECTION 8-8, AND SECTION 8-9 BY REPLACING THE ADOPTION OF THE 2015 INTERNATIONAL MECHANICAL CODE AND 2015 INTERNATIONAL FUEL GAS CODE BY ADOPTION 5 REGULAR COUNCIL MEETING, JUNE 21, 2022 OF THE 2018 INTERNATIONAL MECHANICAL CODE AND 2018 INTERNATIONAL FUEL GAS CODE. 2022-021 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, ARTICLE I, SECTION 8-10, AND SECTION 8-11 BY INSERTING THE ADOPTION OF THE 2018 INTERNATIONAL ENERGY CONSERVATION CODE AND AMENDMENTS TO THE 2018 INTERNATIONAL ENERGY CONSERVATION CODE. 2022-022 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, ARTICLE II, SECTION 8-18, SECTION 8-19, SECTION 8-21, SECTION 8-22, SECTION 8-23, SECTION 8-24, SECTION 8-25, AND SECTION 8-26 BY REPLACING THE ADOPTION OF THE 2015 INTERNATIONAL BUILDING CODE, 2015 INTERNATIONAL RESIDENTIAL CODE, 2015 INTERNATIONAL EXISTING BUILDING CODE, AND 2015 INTERNATIONAL SWIMMING POOL AND SPA CODE AND THEIR AMENDMENTS BY ADOPTION OF THE 2018 INTERNATIONAL BUILDING CODE, 2018 INTERNATIONAL RESIDENTIAL CODE, 2018 EXISTING BUILDING CODE, AND 2018 INTERNATIONAL SWIMMING POOL AND SPA CODE AND AMENDMENTS. 2022-023 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, SECTION 8-49 AND SECTION 8-50 BY REPLACING THE ADOPTION OF THE 2015 INTERNATIONAL PROPERTY MAINTENANCE CODE AND AMENDMENTS TO THE 2015 INTERNATIONAL PROPERTY MAINTENANCE CODE BY ADOPTION OF THE 2018 INTERNATIONAL PROPERTY MAINTENANCE CODE. 2022-024 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 13, ARTICLE III, SECTION 13-42 AND SECTION 13-43 BY REPLACING THE ADOPTION OF THE 2015 INTERNATIONAL FIRE CODE AND AMENDMENTS TO THE 2015 INTERNATIONAL FIRE CODE BY ADOPTION OF THE 2018 INTERNATIONAL FIRE CODE. 2022-025 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH MID-MISSOURI EARTH MOVERS, L.L.C., FOR THE DEMOLITION OF THE DANGEROUS STRUCTURES LOCATED AT 109 ADAMS, 113 ADAMS, 401 E CAPITOL, 407 E CAPITOL, 409 E CAPITOL, 419 E CAPITOL, AND 410/416 E CAPITOL. 2022-026 sponsored by Councilmember Fitzwater 6 REGULAR COUNCIL MEETING, JUNE 21, 2022 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH AHRENS CONTRACTING, INC., FOR THE DEMOLITION OF THE DANGEROUS STRUCTURES LOCATED AT 413 E CAPITOL, 517 E CAPITOL, AND 415 COMMERCIAL WAY. BILLS PENDING 2022-011 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CORRECTIVE ASPHALT MATERIALS, IN THE AMOUNT OF $93,989.20 FOR THE 2022 STREET SEAL COATING PROJECT. Bill 2022-011 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16232: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman 2022-012 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH DONELSON CONSTRUCTION COMPANY, LLC, IN THE AMOUNT OF $202,735.57 FOR THE 2022 MICRO SURFACING PROJECT. Bill 2022-012 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16233: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman 2022-013 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH JEFFERSON ASPHALT, IN THE AMOUNT OF $831,178.50 FOR THE 2022 MILL AND OVERLAY PROJECT. Bill 2022-013 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16234: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward 7 REGULAR COUNCIL MEETING, JUNE 21, 2022 Nay: None Absent: Wiseman 2022-016 Taken Up Under 6(a.) Public Hearings INFORMAL CALENDAR 2022-003 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ENGINEERING SURVEYS AND SERVICES, IN THE AMOUNT OF $141,140.00 FOR THE OHIO STREET BRIDGE PROJECT. 2022-009 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, APPROVING A SALARY ADJUSTMENT AND AMENDING THE FY2022 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY SUPPLEMENTALLY APPROPRIATING FUNDS WITHIN THE VARIOUS CITY FUNDS OUTLINED IN EXHIBIT A. In the absence of the sponsor of the bill, Councilmember Lester motioned and Councilmember Ward seconded the motion to take the bill off the informal calendar. The motion failed by the following roll-call vote: Aye: Kemna, Lester, Schreiber, and Ward Nay: Deeken, Fitzwater, Hensley, Spencer, Spicer Absent: Wiseman Councilmember Fitzwater said he spoke with the sponsor, Councilmember Wiseman. Councilmember Wiseman would like to set up a special session on bill 2022-009. With no objection, a special session will be scheduled for Monday, June 27th at 5:30 P.M. RESOLUTIONS RS2022-11 sponsored by Councilmember Deeken A RESOLUTION SUSPENDING TRANSIT FIXED-ROUTE FARES FOR A PERIOD NOT TO EXCEED SIX MONTHS Matt Morasch, Public Works Director, presented the resolution. Councilmember Deeken motioned to adopt RS2022-11. Councilmember Spencer seconded the motion. It was determined that the resolution had not been reviewed by the Public Transit Authority. After discussion between City Council and Staff, Councilmember Spencer withdrew his second to the motion. Councilmember Deeken also felt the bill should be reviewed by the Public Transit Authority. 8 REGULAR COUNCIL MEETING, JUNE 21, 2022 It was decided to send the resolution to the Public Transit Authority for th eir review. Councilmember Spencer asked if a study/questionnaire could be done in conjunction with the 6-month fare suspension to obtain useful data. Mayor Tergin expressed her concern with offering free bus fare without proposing a budget offset for the r evenue loss. Mr. Morasch indicated that a study in conjunction with the free bus fare, and a possible marketing plan to inform citizens would require a fiscal note for the added expenses. At that point, the bill would need to also go through the Public Works Committee. RS2022-12 sponsored by Councilmember Fitzwater A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO CONTRACT WITH TIGER EYE ENGINEERING, LLC IN THE AMOUNT OF $63,250 TO COMPLETE A PAVEMENT EVALUATION WITHIN THE CITY Matt Morasch, Public Works Director, presented the resolution. Councilmember Fitzwater motioned to adopt RS2022-12. Councilmember Schreiber seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Nay: None Absent: Wiseman PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS There was no new business at this time. UNFINISHED BUSINESS There was no unfinished business at this time. ADJOURNMENT A motion to adjourn was made by Councilmember Spicer, seconded by Councilmember Schreiber, and approved unanimously at 8:08 P.M. 1 CITY COUNCIL SPECIAL SESSION MEETING, JUNE 27, 2022 CALL TO ORDER Mayor Pro Tempore Ron Fitzwater called the June 27, 2022 City Council Special Session meeting to order at 5:30 P.M. Mayor Carrie Tergin joined the meeting on-screen via WebEx due to traveling conflicts. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, W ard, and Wiseman Absent: None ADOPTION OF THE AGENDA Councilmember Wiseman motioned and Councilmember Lester seconded the motion to adopt the agenda. The motion passed unanimously. SALARY ADJUSTMENT DISCUSSION Councilmember Wiseman, sponsor of bill 2022-009 opened the salary adjustment discussion. In addition to City Administrator’s original 5% across the board proposal, there were three additional proposals provided by Councilmembers Hensley, Lester, and Spencer. Each presented their proposal. After the proposals were presented and discussion on each, Councilmember Wiseman requested to take bill 2022-009 off the informal calendar. There was no objection. 2022-009 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, APPROVING A SALARY ADJUSTMENT AND AMENDING THE FY2022 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY SUPPLEMENTALLY APPROPRIATING FUNDS WITHIN THE VARIOUS CITY FUNDS OUTLINED IN EXHIBIT A. MOTION #1 Councilmember Hensley motioned and Councilmember Wiseman seconded the motion to amend bill 2022-009, by adopting Councilmember Hensley’s proposal as Section 1(a.) Exhibit B is hereby adopted as set forth herein. MOTION #2 Councilmember Hensley motioned and Councilmember Wiseman seconded the motion to amend the amendment, striking the language from #8 of Councilmember Hensley’s proposal, and adding “Subject to final accounting estimate”. The motion passed unanimously. 2 CITY COUNCIL SPECIAL SESSION MEETING, JUNE 27, 2022 RENEWAL OF MOTION #1 AS AMENDED Councilmember Hensley motioned and Councilmember Wiseman seconded the motion to amend bill 2022-009, by adopting Councilmember Hensley’s proposal as Section 1(a.) Exhibit B is hereby adopted as set forth herein. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, W ard, and Wiseman Nay: None MOTION #3 Councilmember Lester motioned to adjust the salary ranges by increasing all affected ranges by $2,250. After discussion, the City Council indicated they would prefer to hold off on salary range adjustments until after the Evergreen compensation study. There was no second to the motion. MOTION #4 Councilmember Spencer motioned to amend Exhibit B (Councilmember Hensley’s proposal), item #4. Longevity Pay Plan (accumulating amounts): a. 15 years of service - $500 a. 15 years of service - $1,250 b. 30 years of service - $500 b. 20 years of service - $1,750 c. 40 years of service - $500 c. 25 years of service - $2,000 d. 30 years of service - $2,500 Councilmember Ward seconded the motion. The motion passed by the follo wing roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, W ard, and Wiseman Nay: None Gail Strope, Human Relations Director, asked City Councilmembers how #5. Communications Operators minimum pay up to $40,000, maintaining current pay separations should be implemented. The City Council indicated that the Communications Operators minimum salary adjustment with separations would be made first, and then the remaining items on the proposal would take effect. MOTION #5 Councilmember Hensley motioned and Councilmember Wiseman seconded the motion to prepare a substitute bill, with updated financial information, in line with the amended bill 2022-009 for the July 5th City Council meeting. The motion passed by the following roll- call vote: 3 CITY COUNCIL SPECIAL SESSION MEETING, JUNE 27, 2022 Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, W ard, and Wiseman Nay: None See attachment for Exhibit B as amended . ADJOURNMENT A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember W ard, and approved unanimously at 6:50 P.M. Councilman Hensley Borrowed and blended heavily from Councilmen Lester and Spencer June 27, 2022 1. 2.5% of average salary increase across the board: $1,250 per employee // $425,000 total 2. Increase for employees hired before 2019 (with need to adjust in future years): $500 per employee // estimated $150,000 total 3. Increase for ranges 7 to 23: $1,000 per employee, estimated $300,000 total 4. Longevity Pay Plan (accumulating amounts): a. 15 years of service - $500 b. 30 years of service - $500 c. 40 years of service - $500 $500 - $1,500 per eligible employee // estimated $102,000 total 5. Communications Operators minimum pay up to $40,000, maintaining current pay separations. 6. Commit to $2,500 ARPA Essential Worker payments for each and every employee. 7. Except for Item 6, assumes 340 included employees. Excludes City Administrator, Chief of Police, and sworn positions covered by FOP contract. 8. Approximate cost for items 1. thru 4. is $977,000. CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item B SUBJECT: Awarding Bid IFB4047 for Concrete and Concrete Products to Cole County Industries and Farmers Concrete Co . Inc both of Jefferson City , Missouri DATE CONSIDERED: July 5 , 2022 DEPARTMENT DIRECTOR(S) =-----IL-~~-?L-~___.::_:'----1'----===---- CITY ADMINISTRATOR:~=----L-..!::....:....:..:...~~=------------- Staff recommends awarding the bid to Cole County Industries and Farmers Concrete Company Incorporated both of Jefferson City, Missouri for concrete and concrete products. Funding will be through the Street Division Street Materials Account No. 10-542-515020 and the Wastewater Collections Division Collections Systems Maintenance Account No. 64-660-543010. PAST PERFORMANCE : These vendors have provided concrete and concrete products in the past as specified and bid . FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid IFB4047-Concrete and Concrete Products All City, Public Works (primary user) Opened June 21,2022 RECOMMENDATION: Staffrecommends awarding bid IFB4047 to both bidders: Cole County Indu str ies of Jefferson City, Missouri and Farmer's Concrete of Jefferson City, Missouri for the purchase of concrete and concrete products. Due to the nature of needing concrete in a very short amount of time, it is in the be st intere st ofthe City to award to both vendors. The bid estab li shes firm fi xed unit prices for a variety of concrete and related products . The estimated cost is based on past usage of the specific items listed , but may be increased o r decreased depending on the products need ed during the bid period. BIDS RECE IVED : Farmers Concrete, Jefferson City, MO Cole County Indu strie s, Jefferson City, MO FISCAL NOTE: B id Amount $164 ,622.25 $159 ,066.25 Accounts within a ll departments ar e charged on an as needed, as used basis. PAST PERFORMANCE: The vendor has provided concrete and concrete products in the past. All departments have rated their services sati sfactory. A IT ACHMENTS -SUPPORTING DO CUMENTATIO N Signatur~ a ~~ PrC SiJ1i Agent t/612 1 /22-= Col e Co unty Industrie s Farmers Concrete Total Cost $ 159,066.25 $ 164,622.25 Estimated Unit Quantity o f U nit T otal Unit Total # Items Required Measure Price Cost Price Cost 3,000 psi (3,000 psi min in 28 days); includes #0-1 tran sportation 75 CUYD $128.00 $9,600.00 $128.75 $9,656.25 4,000 Mix (3 ,000 psi min in 7 d ays; 4,000 psi min in #0-2 28 days); includes transportation 300 CUYD $132.00 $39,600.00 $136.00 $40,800.00 24-Hour Mix (3 ,000 psi min in 24 hours; 4,000 psi min in 28 days); inc ludes transportation but does NOT #0-3 include acce lerators 325 CUYD $146.00 $47,450.00 $155.50 $50,537.50 4-Hour Mix (3 ,000 psi min in 4 hours; 4,000 psi min in 28 days); inc l ude s transportation but does NOT #0-4 include accelerators 280 CUYD $150.00 $42,000.00 $163.50 $45,780.00 #0-5 Flowable Fill (SO psi min in 28 days) 20 CUYD $119.00 $2,380.00 $87.40 $1,748.00 #0-6 Osage River Rock Aggregate (various sizes) 30 Additional $/CY $4.00 $120.00 $4.00 $120.00 #0-7 Heated Water 100 Additiona l $/CY $6.50 $650.00 $6.00 $600.00 #0 -8 Non-Chloride Acce lerator-1% 195 Additiona l $/CY $7.25 $1,413.75 $7.00 $1,365.00 #0-9 Non-Chloride Accelerator-2% 290 Additiona l $/CY $14.50 $4,205.00 $14.00 $4,060.00 #0-10 Super Plasticizer 10 Additional $/CY $9 .00 $90.00 $7.50 $75 .00 #0-11 Sma ll Load Charge-less than one yard 15 Each $100 .00 $1,500.00 $83.00 $1,245.00 #0-12 Small Load Charge-one yard to three yards 55 Each $100.00 $5,500.00 $83.00 $4,565.00 Wire Mesh (10 gauge 6" x 6" mesh , 750 square foot #0-13 rolls) 2 Each No Bid No Bid No Bid No Bid #0-14 #3 Rebar -60 psi (various length s) 3350 LNFT $0.35 $1,172.50 $0.40 $1,340.00 #0-15 #4 Rebar -60 psi (va r iou s len gths) 475 0 LNFT $0.60 $2,850.00 $0.45 $2,137.50 #0 -16 #5 Rebar-60 psi (variou s lengths) 100 LNFT $0.85 $85.00 $1.00 $100 #0-17 #6 Rebar-60 psi (variou s le ngths) 100 LNFT No Bid No Bid $1.25 $125.00 #0-18 Ex pan si on Material-5' long x 4" wide x 1/2" thick 90 Each $5.00 $450.00 $4.00 $360.00 #0-19 Masonry Cement in 70 pound bags 10 Bag No Bid No Bid No Bid No Bid #0-20 Portl and Cement in 94 pound ba gs 10 Bag No Bid No Bid No Bid No Bid Sacrete or equal in 50 pound bags. Indicate item bid #0-21 b elow 10 Bag No Bid No Bid No Bid No Bid ' J Co le County Delivery cost if required -Unit Price #1-1 Within 8 Miles 1 Ea ch No Bid No Bid $4.00 $4.00 Col e County Deli very cost if required -Unit Price #1-2 o utsid e of 8 miles 1 Each No Bid No Bid $4.00 $4.00 From: To: Cc: Subject: Date: Sm(tb. Britt vaughan Craig Racl<ers. Russ; Haslag. Angela RE: IFB4047-<:oncrete and Concrete Products Tuesday, June 21, 2022 2:09:55 PM We'd like to accept both bids. Britt E. Smith, PE, F.NSPE Operation Division Director Department of Public Works Jefferson City, Missouri 573-634-6450 bsmjtb@jeffersondtymo goy From: Vaughan, Craig <CVaughan@jeffersoncitymo.gov> Sent: Tuesday, June 21, 2022 2:07PM To: Smith, Britt <BSmith@jeffersoncitymo.gov> Cc: Rackers, Russ <RussRackers@jeffersoncitymo.gov>; Haslag, Angela <AHaslag@ jeffersoncitymo.gov> Subject: IFB4047-Concrete and Concrete Products I have attached bids and bid tabulation for concrete. Craig Vaughan Purchasing Technician Tel: 573-634-6324 Fax: 573-634-6329 Cjty of Jefferson CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item C SUBJECT: Awarding Bid IFB4045 to Independent Salt Company for Purchase of Sodium Chloride DATE CONSIDERED: July 5 , 2022 / DEPARTMENT DIRECTOR(S): ~/JZp,.J (___ CITY ADMINISTRATOR: ~ It-~ / Staff recommends awarding bid IFB4045 to Independent Salt Company of Kanopolis , Kansas for the purchase of sodium chloride (road salt). Independent Salt Company's bid was the lowest, responsive bid . The estimated expenditure amount is $327,836.00 and is approximately an 11 % increase over the bid price awarded for the winter of FY2022. Expenditures will be made from FY 2023 funds. Funds for FY 2023 will be requested through the 2023 budget process. nNANCEDEPARTMENT PURCHASING DIVISION SUBJECT: Bid IFB4045 -Sodium Chloride Public Works, Street Division, Opened June 9, 2022 RECOMMENDATION: Staff recommends awarding bid IFB4045 to Independent Salt Compan y of Kanopoli s, Kansas for the purchase of sod ium chlorid e. Independent Salt Company's bid was the lo west, responsive bid. The estimated expenditure amount is $327,836 .00. BIDS RECEIVED: Ind ependent Salt, Kanopolis, KS Bid Amount (City of Jefferson) $327,836.00 $382,161.00 $439,725 .00 $334,97 0 .00 Compass Minerals America, Inc., Overland Park KS Carg ill , Inc., North Olmsted, OH Hutchinson Salt, Baxter Springs, KS FISCAL NOTE: Expenditures will be made from fiscal year 2023 funds. Funds for fiscal year 2023 w ill be requested tlu·ough the 2023 budget process. ATTACHMENTS-SUPPORTING DOCUMENTATION Signatme ~ t2 ~ urch ng Agent 6 4/22 Total Cost Unit of # Items Quantity Measure #0-1 City of Jefferson 4100 Ton #0-2 Cole County ssoo Ton #0-3 City of Holts Summit 1SO Ton I I Cargill, Inc-Salt, Road $1 oso S87 so Unit Total Price Cost $107.2S $439172S .OO $108 .2S $S9S I37S.OO $103 .2S $1S,487.SO Compass Minerals $908 797 so I Unit Total Price Cost $93.21 $3821161.00 $93 .21 $S1216SS .OO $93 .21 $131981.SO Hutchinson Salt Company $796 S7S 00 I Unit Total Price Cost $81.70 $3341970 .00 $81.70 $44913SO .OO $81.70 $1212SS .OO Independent Salt $779,610.00 Unit Total Price Cost $79 .96 $3271836 .00 $79 .96 $4391780.00 $79 .96 $111994 .00 From: To: Subject: Date: vaughan Craig Corrigan Leigh Ann FW: IFB4045-aty of Jefferson Road Salt Friday, June 24, 2022 2:47:43 PM Craig Vaughan Purchasing Technician Tel: 573-634-6324 Fax: 573-634-6329 City of,Jefferson From: Rackers, Russ <RussRackers@ jeffersoncitymo.gov> Sent: Friday, June 24, 2022 9:00AM To: Vaughan, Craig <CVaughan@jeffersoncitymo.gov> Cc: Smith, Britt <BSmith@jeffersoncitymo.gov>; Haslag, Angela <AHaslag@jeffersoncitymo.gov> Subject: RE: IFB4045-City of Jefferson Road Salt I'm fine with awarding it to them. Russ Rackers Street Manager City of.Jelferson 2310 Hyde Park Rd .Jelferson City, MO. 65109 573-634-6465 russrark,•rs@jeiTersoudtynlQ fU>Y From: Vaughan, Craig <CVaughao@jeffersoodtymo gov> Sent: Thursday, June 23, 2022 10:45 AM To: Rackers, Russ <RussRackers@jeffersondtymo gov> Cc: Smith, Britt <BSmjtb@jeffersondtymo gov>; Haslag, Angela <AHas!ag@jetfersoodtymo goy> Subject: FW: IFB4045-City of Jefferson Road Salt Below is the response I received from Independent Salt regarding delivery issues. Let me know what you think and if you would still like to award to them. Craig Vaughan Purchasing Technician Tel: 573-634-6324 Fax: 573-634-6329 Cjty of ,Jefferson From: Chris Tully <Chrjs@!ndSa!t com> Sent: Thursday, June 23, 2022 10:41 AM To: Vaughan, Craig <CVaughan@jeffersoncicymo goy> Subject: RE; IFB4045-City of Jefferson Road Salt Craig, Thank you for sharing your concerns with us regarding the salt deliveries. As it pertains to our "delivery methods", we are still using Pavlich trucking out of Kansas City to unload our railcars and deliver the salt to our customers in Missouri. We have worked with them for over 60 years, and they will continue to be our choice for delivery again this year and for the foreseeable future. I did see the update to your requirements, and we have made note of that. I would tell you that 2019-20 was an exceptionally busy winter, and given that fact, we were doing the best we could to keep all of our customers with salt. As for reassurances, we will do our utmost, as we do every year, to keep you all with salt in your domes. One thing that I would mention is that, even the State of Missouri doesn't order more than 20% of their total estimated salt needed in any given week. This is due to the fact that it would place unrealistic expectations on vendors to complete deliveries in a timely manner. That being said, please get us your orders as soon as you use any salt, even if it's just 100 tons at a time. 500+ ton orders, like the ones you placed back in December 2019, are difficult to complete in two weeks' time even under ideal circumstances. Given everything that I've mentioned above, let me know if this is assurance enough for you all to move forward with us as your salt provider. Cvtrts Tulltj Sales Manager Independent Salt Co. PO Box36 1126 2oth Rd Kanopolis, KS 67454 P-785-472-4421 Ext-122 F-785-472-5196 lcJtt:p· I lwww k11Yd$Cilt c,om From: Vaughan, Craig <CVaughan@jeffersoncitymo goy> Sent: Wednesday, June 22, 2022 11;40 AM To: Chris Tully <Chrjs@!ndSalt com> Subject: IFB4045-City of Jefferson Road Salt Hi Chris, You had the low price for our road salt bid. We would like to know if you have changed your delivery methods since 2019-2020? You were awarded our salt bid in 2019-2020 and staff reported several delays in receiving shipments after the order was placed. We updated our delivery requirements in the bid specifications this year and I wanted to make sure you were aware of the changes. Also we would like any reassurance you can provide that deliveries will be received in a timely manner. Thank you for any insight you can provide for our City staff. "Initial delivery for each order to be received within three days ARO with delivery of complete order shall be received within 15 calendar days ARO." Thank You, Craig Vaughan Purchasing Technician Tel: 573-634-6324 Fax: 573-634-6329 City of .Jefferson CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item D SUBJECT: Declares Certain City-Owned Personal Property Surplus and Authorizes the Disposition by Sale through Auction -Three Police Vehicles DATE CONSIDERED: July 5. 2022 DEPARTMENTDIRECTOR(S):~~,~~~~~·~~~~~~~~.~~~l~-~~~~~~~~~~ CITIADMINISTRATOR:~~~~~~~~~~~~~~~~~~- Approval of this consent agenda item is to declare three Police Department vehicles as surplus. The Police Department vehicles will be sold via online auction by Purplewave. Est. Vehicle Type Tag# VIN Mileage Condition Value 2018 Ford Police Interceptor (PD-221) 19710 1 FM5K8AR9JGA84979 107,267 Fair $9,000 2015 Ford Police Interceptor (PD-701) 19469 1 FM5K8AR 1 FGC 16480 122,803 Fair $5,000 2005 Chevrolet Silverado 1500 Extended Cab (PD-805)_ 16701 1 GCEK19B85Z242466 91,505 Fair $3,500 BILL SUMMARY BILL NO: 2022-027 SPONSOR: Councilmember Fitzwater SUBJECT: A Construction Contract with Concrete Solution LLC for the Adams Street Sidewalk 2022 . Project No . 32169. Bid No . 4046 DATE INTRODUCED: July 5 . 2022 Staff Recommendation: Approve . Summary: When approved , this bill will authorize a contract with Concrete Solution LLC , including the Base Bid and Alternate C, in the amount of $550,448.95 for the Adams Street Sidewalk 2022 . Origin of Request: City Staff Department Responsible : Public Works PERSON RESPONSIBLE: MATIHEW J . MORASCH, P .E./David Bange , P.E. Background Information: This project will replace a section of disco ntinuous sidewalk in fair-poor condition along th e east s ide of Adams Street, along with related work such as traffic control , SWPPP compliance, infrastructure ti e-ins , and walls . The section of replaced sidewalk will run from East Dunklin Street to Hickory Park and from Hickory Park to the new sidewalk Jefferson City Public Schools will be constructing . $313,000.00 worth of funding for the project will co me from CDBG funds (account 1 0-149-528030), with remining monies coming from Sales Tax G funds (account 45-990-577074). Fiscal Information: Account Available Required Remaining 1 0-149-528030 $3 13,000 .00 $313,000.00 $0 .00 45-990 -57707 4 $240,000 .00 $237,448 .95 $2,551 .05 BILL NO . 2022-027 SPONSORED BY Councilmember Fitzwater ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CONCRETE SOLUTION LLC, IN THE AMOUNT OF FIVE-HUNDRED FIFTY-THOUSAND , FOUR- HUNDRED FORTY-EIGHT DOLLARS AND NINETY-FIVE CENTS FOR THE ADAMS STREET SIDEWALK 2022 PROJECT. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: WHEREAS, Concrete Solution LLC has become the apparent lowest and best responsive bidder on the Adams Street Sidewalk 2022 project. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CIT Y OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. The bid of Concrete Solution LLC is declared to be the lowest and best responsive bid and is hereby accepted for the Adams Street Sidewalk 2022 project. Section~· The Mayor and City Clerk are hereby autho ri zed to execute an agreement with Concrete Solution LLC for the Adams Street Sidewalk 2022 project. Section ~· The agreement shall be substantially the same i n form and content as that agreement attached hereto as Exhibit A. Section 1. This Ord inance shall be in full force and effect from and afte r th e date of its passage and approval. Passed : -----------------------Approved : _______________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk c~ FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid I FB4046-Proj ect 32 169, Adams Street Sidewalk All City, Opened June 7, 2022 RECOMMENDATION : Staff recommends the award of bid IFB4046 to Co ncrete Solutions LLC of Linn, MO for Project 32169, Adams Street Sidewalk. The bid was evalu ate d by Public Work 's staff a nd Concrete Solutions was determined the lowest an d best bid meeting specifications. Public Works is recommending awardi ng the base bid plus Alternate C-Adams Street from Woodlawn to Unio n. Total cost of the contract is $550,448.95 . BIDS RECE IVED: Concrete Sol utions, LLC, Linn, MO Ap lex, Inc., Linn, MO B& P Patterson, LLC, Linn, MO Don Schneider's Excavati n g Co, Jefferson City, MO Sam Gaines Co n structi o n, New Bloomfield, MO Stockman Co n struction Corp , J efferso n City, MO Spalding Constructors, Holts Summit, MO Bid Amount (Base + Alternate C) $550,488.95 $596,695 .00 $570,0 13.00 $785,063 .00 $7 14 ,980.00 $659' 15 2.50 Non-Re spo nsive T hi s bid was advertised in the News Tribune on 05/22/2022 and posted on Bonfire . Bid notifications were se nt to 4,309 vendors of wh ich 14 were recommended vendors . FISCAL NOTE· Expended or Account Number Descri ption FY 2022 Budget Encumbered Bid Amount Balance Amount Adams Street Sidewalk 45-990-577074 -Sales Ta x G $240,000 .00 $0 $23 7,448.95 $2,551.05 Public Improvement- 10-149-528030 General Funds $313,000.00 $0 $313,000.00 $0 Bid Total $550,488.95 PAST PERFORMANCE The vendors have satisfactori ly provided materials as specified and bid during previous years. A IT ACHMENTS-SUPPORTING DOCUMENTATION Signature:~ t2 ~~ urc i!1i Agent r(jj.3/22 Department of Public Works Memorandum 320 E. McCarty Stre et ·Jefferson City, Missouri 65101 • P 573-634-6410 • F 57 3-634 -6562 • www.jeffcitymo.org Date: To: From : Subject: June 16, 2022 Leigh Ann Corrigan, Purchasing Director, Finance David Bange, City Engineer ·v?b Adams Street Sidewalk 2022 (Project No. 32169) Bid No. 4046 Public Works has completed a review of the bids opened at 1:30pm CST on June 7, 2022 for the above noted project. As part of the re view all the bids were tabulated to check for math errors and to compare unit price quotes of the various contractors . Attached to this memo is the tabulation of the six (6) responsive bidders and one ( 1) unresponsive bidder received for t he project, as well as a listi ng of the registered plan holders . Based on our review, we recommend acceptance of the bid , i nclusive of the base bid and alternate C, from the lo west re sponsive bidder Concrete Solution LLC, 1164 Hwy 100, Linn , MO 65051. The total amount of th e contract wi ll be five-hundred fifty-thousand , four-hundred forty - eight dollars , and ninety-five cents ($550 ,448.95). The project will be expensed as follows : Concrete Solution LLC ($550,448.95): Account Number: 45-990-577074 I 0-149-52 80 3 0 Amount Available : $240 ,000 .00 $313 ,000 .00 Required: $237 ,448.95 $313 ,000.00 Remaining: $2 ,551 .05 $0 .00 If you need any other information please feel free to contact me at extension 6433 . DB :tg Attachments : Bid Tabulati on Sheet, Plan Holders Li st cc: Project file APL EX, INC B&P Pa t terson Concrete Concrete Solutio ns Schn eider's Excav ating Com j Tot al Cost $705,290.00 $706,220.00 $663,179.50 $935,544.00 Total Cost-Base + Alt C $596,695.00 $570,013.00 $550,448.95 $785 ,063.00 Appr ox Unit Total Unit Total Unit Total Un it Total Item # Items U/M Quantit y Pric e Cost Price Cost Pr ice Co st Price Co st 1 Adams St r eet Si d ew al k, Main Project Bid Fo rm Item 01 . Project #1-1 Mobil izatio n LS 1 $20,000.00 $20,000.00 $12,000.00 $12,000.00 $26,000 .00 $26,000.00 $20,000.00 $20,000.00 Bid Fo r m Item 02 . Co nstruction #1-2 Signage/Traffic Control LS 1 $5,000.00 $5,000.00 $3,000 .00 $3 ,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 Bid Form Item 03. Inlet #1-3 Protection LS 1 $825 $825 $1,000 $1,000 $400 $400.00 $825 $825 Bid Form Item 04. #1 -4 Remova ls LS 1 $40,000.00 $40,000.00 $15,000.00 $15,000.00 $7,000.00 $7,000.00 $37,000 .00 $37,000.00 Bid Fo r m Item OS. #1 -5 Earthwork LS 1 $30,000.00 $30,000.00 $17,000.00 $17,000.00 $12,000.00 $12,000.00 $50,500 .00 $50,500.00 Bid Form Item 06. #1 -6 Sediment Barrier LF 500 $3 $1,500.00 $5 $2,500.00 $5 $2,500.00 $3 $1,400.00 Bid Fo rm Item 07 . #1 -7 Temporary Cover SY 600 $3 $1,800.00 $3 $1,740.00 $4 $2,400.00 $3 $1,710.00 Bid Form Item 08. Seeding #1-8 & Erosio n Blanket SY 1 200 $5 $6,000.00 $5 $5 ,820 .00 $8 $9,600.00 $5 $5,820.00 Bid Form Item 09. Rock #1-9 Excavation/Remova l CY 40 $150 $6,000.00 $90 $3,600 .00 $120 $4,800.00 $175 $7,000.00 Bid Form Item 10 . Su b #1-10 Gra d e Stab ilization TON so $50 $2,500.00 $38 $1,900.00 $60 $3,000.00 $40 $2,000.00 Bid Form Item 11 . Re si dential St r eet (Remove #1-11 & Replace) SY 225 $85 $19,1 25.00 $84 $18,900.00 $132 $29,700.00 $12 5 $28,125.00 Bid Form Item 12. Type A Cu r b & Gutte r (Remove & #1-12 Rep lace) LF 2400 $46 $110,400.00 $48 $115,200.00 $42 $100,800.00 $67 $160,800 .00 Bi d Form Item 13 . Re sid ential Driveway #1-13 (Remove & Rep lace) SY 330 $85 $28,050.00 $85 $28 ,050.00 $107 $35,310 .00 $95 $31,350 .00 Bid Form Item 14. Commercia l Driveway #1-14 (R e move & Replace) SY 155 $95 $14,725.00 $95 $14,725.00 $129 $19,995 .00 $152 $23,560.00 Bid Form Item 15. Sidewa lk; 4" t hi ck (R emove #1 -15 & Rep lace) SY 1400 $6 1 $85,400.00 $83 $116,200.00 $83 $116,200.00 $99 $137,900.00 APLEX , INC B&P Patterson Concrete Concrete Solutions Schneider's Excavating Com ( Total Cost $705,290.00 $706,220.00 $663,179.50 $935,544.00 Total Cost -Base + Alt C $596,695.00 $570,013.00 $550,448.95 $785,063.00 Approx Unit Total Unit Total Unit Total Unit Total Item# Items U/M Quantity Price Cost Price Cost Price Cost Price Cost Bid Form Item 16. Sidewalk Ramp; 6" thick #1-16 (Remove & Replace) SY 175 $85 $14,875.00 $95 $16,625.00 $120 $21,000.00 $118 $20,650.00 Bid Form Item 17. Sidewalk Ramp; Detectable #1-17 Warnings SF 210 $35 $7,350.00 $38 $7,980.00 $37 $7,770.00 $35 $7,350.00 Bid Form Item 18. Stairs #1-18 (48" X 12" X 6") EA 25 $400 $10,000.00 $400 $10,000.00 $450 $11,250.00 $500 $12,500.00 Bid Form Ite m 19. Stair #1-19 Handrail LF 70 $150 $10,500.00 $85 $5,950 .00 $180 $1 2,600.00 $175 $12,2 50.00 Bid Form Ite m 20. Wa ll ; Modular Block (Remove & #1-20 Replac e) SF 1350 $56.50 $76,275.00 $59.00 $79,650.00 $32 $43,200.00 $56.50 $76,275.00 Bid Form Item 21. Wall; Monoli thic Curb( Remo ve & #1-21 Repl ace) LF 140 $50 $7,000.00 $4 5 $6,300.00 $60 $8,400.00 $89 $1 2,460.00 Bid Form Item 112. Pave ment Repair Ad jacent to Ne w Gutter (Remove & #1-22 Repl ace) LF 2400 $16 $7 $16,800.00 $3.33 $20 $48,000.00 iTotal Adams Street Sidewalk, Main Project 2 Alternate A -Speed Hump (7) Bid Form Item 22. Speed #2-1 Hump EA 2 $3,500.00 $7,000.00 $7 ,000.00 $14,000.00 $11,000.00 $22,000.00 $8,000.00 $16,000.00 Bid Form Item 23. Speed #2-2 Hum p Marking EA 2 $2,000.00 $4,000.00 $800.00 $1,600.00 $1,575.00 $3,150.00 $1,600.00 $3,200.00 Bid Form Item 24. "Sp ee d #2-3 Hump" Sign (W17-1) EA 8 $250 $2,000.00 $300 $2,400.00 $315 $2,520.00 $325 $2,600.00 Bid Fo r m Item 25. Sign #2-4 Pole EA 4 $250 $1,000.00 $100 $400.00 $200 $800.00 $220 $880.00 Bid Fo rm Item 04a. #2 -5 Remova ls LS 1 $10,000.00 $10,000.00 $20,000.00 $20,000.00 $1,800.00 $1,800.00 $11,840.00 $11,840.00 Bid Form Item 12a . Typ e A Curb & Gutter (Remove & #2-6 Repl ace ) LF 65 $46 $2,990.00 $48 $3,120.00 $47 $3,055.00 $75 $4,875 .0 0 APLEX, INC B&P Patterson Concrete Concrete Solutions Schneid e r 's Excavating Com 1 Total Cost $705,290.00 $70 6,220.00 $663,179.50 $935,544.00 Total Co st -Base+ Alt C $596,695.00 $570,013.00 $550,448.9 5 $785,063.00 Approx Unit Total Unit Total Unit Total Unit Total Item # Items U/M Quantity Price Cost Price Cost Price Cost Pr i ce Cost Bid Form Item 112a. Paveme nt Repa ir Adjacent to New Gutter (Remove & #2-7 Rep lace) LF 65 $16 $1,040.00 $7 $455 .00 $3 $216.45 $20 ....... .. , , 3 Alt ernate B-Hi ckory St reet (Adams -Jackso n ) (17) Bid Form Item 02b. Const ruction #3 -1 Signage/Tra ffic Co ntrol LS 1 $2,000.00 $2,000 .00 $1 5,000.00 $15,000.00 $60 0 $6 00 $5 00.00 $500.0 0 Bid Fo rm Item 04 b . #3-2 Removals LS 1 $2,000.00 $2,000.00 $6,500.00 $6,500.00 $4,000.00 $4,000.00 $7,245.00 $7,245.00 Bid Fo rm Item OS b . #3-3 Earthwork LS 1 $10,000.00 $10,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $9,890.00 $9,890.00 Bid Form Item 06b . #3 -4 Sedi m ent Barrier LF 100 $3 $300 $3 $280 $5 $500 $3 $280 Bid Fo r m Item 07b. #3-5 Tempora ry Cover SY 140 $3 $420 $3 $399 $4 $560 $3 $399 Bid Form Item 08b. #3-6 See d i ng & Eros ion Bl anke t SY 280 $5 $1,400.00 $5 $1,358.00 $8 $2,240.00 $5 $1,358.00 Bid Form Item 09b. Rock #3 -7 Excava tio n/Rem ova l CY 10 $1 50 $1,5 00 .00 $9 0 $9 0 0 .00 $1 20 $1,200.00 $175 $1,750.00 Bid Fo r m Item lOb. Su b #3-8 Gra d e Stabil izatio n TON 10 $50 $500 $38 $380 $65 $650 $40 $400 Bid Form Item llb. Residential Street (Remove #3-9 & Replace) SY 55 $85 $4,675.00 $84 $4,620.00 $132 $7,260.00 $125 $6,875.00 Bid Form Item 12b. Type A Curb & Gutter (Re m ove & #3 -10 Rep lace) LF 470 $46 $21,620.00 $48 $22,560.00 $42 $19,740.00 $67 $31,490.00 Bid Form Item 13b. Resi d ent i al Drivewa y #3-11 (Rem ove & Rep lace) SY 42 $85 $3,570.00 $85 $3,570.00 $107 $4,494.00 $95 $3,990.00 Bid Fo rm Item 15b. Sid ewa lk; 4" thick {R em ove #3 -12 & Repl ace ) SY 23 0 $61 $14,0 30.0 0 $80 $18,400.00 $83 $19,09 0 .00 $99 $22,655.00 APLEX , INC B&P Patte rson Concrete Concrete Solutions Schneider's Exca vating Com j Total Cost $705,290.00 $706,220.00 $663,179 .50 $935,544.00 Total Cost-Base + Alt C $596,695.00 $570,013.00 $550,448.95 $785,063.00 Approx Unit Total Unit Total Unit Total Unit Total Item# Items U/M Quantity Price Cost Price Cost Price Cost Price Cost Bid Form Item 16b. Sidewalk Ramp; 6" thick #3-13 (R emove & Replace) SY 28 $85 $2 ,380.00 $95 $2,660.00 $120 $3,360.00 $118 $3,304.00 Bid Form Item 17b. Sidewalk Ramp; Detectable #3-14 Warnings SF 30 $35 $1,050.00 $25 $750.00 $37 $1,110.00 $35 $1,050.00 Bid Form Item 18b . Stairs #3-15 (48" X 12" X 6") EA 10 $400 $4,000.00 $400 $4,000.00 $450 $4,500.00 $500 $5,000.00 Bid Form Item 19b. Stair #3-16 Hand ra il LF 24 $150 $3,600.00 $85 $2,040.00 $180 $4,320.00 $175 $4,200.00 Bid Form Item 112b . Paveme nt Repa i r Adjacent to New Gutter (Remove & #3-17 Replace) LF 470 $16 $7,520.00 $15 $6,815.00 $3.33 $20 $9,400.00 .. 4 Alternate C-Adams (Woodlawn -Union) Bid Form Item 02c. Co n struction #4-1 Signage/Traffic Contro l LS 1 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $600 $600 $500.00 $500.00 Bid Form Item 03c. Inlet #4-2 Prote ction LS 1 $290 $290 $290 $290 $400 $400 $290 $290 Bid Form Item 04c. #4-3 Removals LS 1 $3,000.00 $3,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $6,400.00 $6,400.00 Bid Form Item OSc. #4-4 Ea rth work LS 1 $8,000.00 $8,000.00 $4,000.00 $4,000 .00 $3,500.00 $3,500.00 $8,750.00 $8,750.00 Bid Fo rm Item 06c. #4-5 Se diment Barrier LF 200 $3 $600 $3 $560 $5 $1,000.00 $3 $560 Bid Form Ite m 07c . #4-6 Temporary Cove r SY 45 $3 $135 $3 $128 $8 $360 $3 $128 Bid Form Item 08c. #4 -7 Seeding & Erosion Bl anket SY 85 $5 $425 $5 $412 $8 $680 $5 $4 12 Bid Form Item 09c. Rock #4-8 Excava tion/Re mova l CY 10 $150 $1,500.00 $90 $900.00 $1 20 $1 ,200.00 $175 $1,750.00 Bid Form It em 10c. Sub #4-9 Grade Stabilization TON 10 $50 $500 $38 $380 $60 $600 $40 $400 APLEX, INC B&P Patterson Concrete Concrete Solutions Schneider's Exca vating Com j Total Cost $705,290.00 $706,220.00 $663,179.50 $935,544.00 Total Cost-Base+ Alt C $596,695.00 $570,013.00 $550,448.95 $785,063.00 Approx Unit Total Unit Total Unit Total Unit Total Item# Items U/M Quantity Price Cost Price Cost Price Cost Price Cost Bid Fo rm Item 12c. Type A Curb & Gutter (Remove & #4-10 Replace) LF 415 $46 $19,090.00 $48 $19,920.00 $42 $17,430.00 $67 $27,805.00 Bid Form Item 13c. Reside ntial Driveway #4 -11 (Remove & Rep lace) SY 55 $85 $4,675.00 $85 $4,675.00 $107 $5,885 .00 $95 $5,225.00 Bid Form Item 15c. Sidewa l k; 4" thick (Remove #4-12 & Rep l ace) SY 215 $61 $13,115.00 $85 $18,275.00 $83 $17,845.00 $99 $21,177 .50 Bid Form Item 21c. Wa ll; Monolithic Curb( Remove & #4-13 Replace) LF 10 $100 $1,000.00 $60 $600.00 $65 $650 $89 $890.00 Bid Form Item 112c. Pavement Repair Adjacent to New Gutt er (Remove & #4-14 Rep l ace) LF 415 $16 $6,640.00 $16 $6,432.50 $3.33 $1,381.95 $20 $8,300.00 Total Alternate C -Adams (Woodlawn-Union) $60,970.00 Sam Gaines Construction Spalding Constructors Stockman Constru ction Corp Total Cost $853,815.00 $643,295.00 $799,023.75 Total Cost-Base + Alt C $714,980.00 $523,825.00 $659,152 .50 Approx Unit Total Unit Total Unit Total Item# Items U/M Quantity Price Cost Price Cost Price Cost 1 Adams Street Sidewalk, Main Project Bid Form Item 01. Project 1#1-1 Mobilization LS 1 $50,000.00 $50,000.00 $35,000.00 $35,000.00 $1,000.00 $1,000.00 Bid Form Item 02 . Construction 1#1-2 Signage/Traffic Control LS 1 $4,700.00 $4,700.00 $3,000.00 $3,000.00 $6,500.00 $6,500.00 Bid Form Item 03 . In let #1-3 Protection LS 1 $2,000 $2,000 $1,000 $1,000 $1,000 $1,000 Bid Form Item 04. #1-4 Removals LS 1 $75,000.00 $75,000.00 $20,000.00 $20,000.00 $57,000.00 $57,000.00 Bid Form Item OS. #1-5 Earthwork LS 1 $45,000.00 $45,000.00 $15,000.00 $15,000.00 $118,000.00 $118,000.00 Bid Form Item 06. #1-6 Sediment Barrier LF 500 $5 $2,500.00 $4 $2,000.00 $4 $2,000.00 Bid Form Item 07. #1 -7 Temporary Cover SY 600 $5 $3,000.00 $5 $3,000.00 $3 $1,800.00 Bid Form Item 08 . Seeding #1-8 & Erosion Blanket SY 1200 $8 $9,600.00 $5 $6,000.00 $5 $6,000.00 Bid Form Item 09. Rock #1-9 Excavation/Removal CY 40 $150 $6,000.00 $160 $6,400.00 $111 $4,440.00 Bid Form Item 10. Sub #1-10 Grad e Stabilization TON so $65 $3,250.00 $40 $2,000.00 $65 $3,250.00 Bid Form Item 11. Re sidential Street (Remove #1 -11 & Replace) SY 225 $125 $28,125.00 $90 $20,250.00 $72 $16,200.00 Bid Form Item 12. Type A Curb & Gutter (Remove & #1 -1 2 Replace) LF 2400 $65 $156,000.00 $45 $108,000.00 $37 $88,800.00 Bid Form Item 13. Re sidential Driveway #1 -13 (Remove & Replac e) SY 330 $85 $28,050.00 $85 $28,050.00 $73 $23,925.00 Bid Form Item 14. Commercia l Driveway #1-14 (Remove & Replace) SY 155 $150 $23,250.00 $95 $14,725.00 $96 $14,841.25 Bid Form Item 15. Sidewalk; 4" thick (Remove #1-15 & Replac e) SY 1400 $60 $84,000.00 $50 $70,000.00 $41 $57,050.00 Sam Gaines Con struction Spalding Con structor s Stockman Construction Corp Total Cost $853,815.00 $643,295 .00 $799,023.75 Total Cost -Base + Alt C $714,980.00 $523,825.00 $659,152.50 Approx Unit Total Un it Total Unit Total Item# Items U/M Quantity Price Cost Price Cost Price Cost Bid Form Item 16. Sidewalk Ramp; 6" thick #1-16 (Remove & Replace) SY 175 $175 $30,625.00 $100 $17,500.00 $90 $15,706 .25 Bid Form Item 17. Sidewa lk Ramp; De t ect abl e #1-17 Warni ngs SF 210 $40 $8,400.00 $35 $7,350.00 $28 $5,880 .00 Bid Form Item 18. St ai rs #1 -1 8 (48" X 12" X 6") EA 25 $300 $7,500.00 $200 $5,000.00 $265 $6,625.00 Bid Form Item 19. Sta ir #1-19 Handrail LF 70 $150 $10,500.00 $50 $3,500.00 $146 $10,185 .00 Bid Fo rm Item 20 . Wa ll; Modular Block (Remove & #1-20 Replace) SF 1350 $32.00 $43 ,200.00 $50.00 $67,500.00 $61 .00 $82,350.00 Bid Fo r m Item 21 . Wa ll; M onolit hic Cu rb( Remove & #1-2 1 Replace) LF 140 $35 $4,900.00 $50 $7 ,000.00 $69 $9,625.00 Bid Form Item 112. Pave men t Repair Adjace nt Did not Did not to New Gutter (Remove & in d icate bid indicate bid #1-22 Repl ace) LF 2400 $5 am ou n t amount $17 $39,600.00 Total Adams Street Sidewall<, Main Project 2 Alternat e A-Speed Hump (7) Bid Form Item 22. Speed #2-1 Hump EA 2 $12,000.00 $24,000.00 $2,000.00 $4 ,000.00 $7,300.00 $14,600.00 Bid Fo rm Item 23 . Speed #2-2 Hump Marking EA 2 $1,575.00 $3,150.00 $2,000.00 $4,000.00 $1,675.00 $3,350.00 Bid Form Item 24 . "Speed #2-3 Hump" Sign (W17-1) EA 8 $313 $2,500.00 $1,000 $8 ,000.00 $332 $2 ,656.00 Bid Form Item 25. Sign #2-4 Pole EA 4 $200 $800.00 $500 $2,000.00 $213 $852.00 Bid Form Item 04a. #2-5 Removals LS 1 $10,000.00 $10,000.00 $3 ,000.00 $3 ,000.00 $2,800.00 $2,800.00 Bid Form Item 12a. Type A Curb & Gutter (R emove & #2-6 Replace) LF 65 $65 $4,225.00 $50 $3,250.00 $55 $3 ,591 .25 Sam Gaines Con st r uction Spa lding Constructors Stockman Construction Corp Total Co st $853,815.00 $643,295.00 $799,023.75 Total Cost-Ba se+ Al t C $714,980.00 $523,825.00 $659,152.50 Approx Un it Total Unit Total Un it Total Item # Items U/M Quantity Price Cost Price Co st Price Co st Bid Fo r m Item 112a. Pavement Repair Adjacent Di d not Did n ot to New Gutter (Remove & indicate bid indicate bid #2-7 Rep lace) LF 65 $5 $325.00 amount amount $44 $2,860.00 I • . . . . . I .... I 3 Alternate B-Hickory Street (Adams-Jackson) (17) Bid Form Item 02b. Construction #3-1 Signage/Traffic Contro l LS 1 $400.00 $400.00 $2,500.00 $2,500.00 $1,700.00 $1,700.00 Bid Form Item 04b. #3 -2 Removals LS 1 $15,000.00 $15,000.00 $20,000.00 $20,000.00 $10,250.00 $10,250.00 Bid Form Item 05b. #3 -3 Earthwork LS 1 $3 ,000.00 $3,000.00 $20,000.00 $20,000.00 $30,000.00 $30,000 .00 Bid Form Item 06b . #3-4 Sediment Barrier LF 100 $5 $500 $4 $400 $5 $480 Bid Form Item 07b . #3-5 Temporary Cover SY 140 $5 $700 $5 $700 $3 $420 Bid Form Item 08b. #3-6 Seeding & Erosion Blanket SY 280 $8 $2,240.00 $5 $1,400.00 $5 $1,470.00 Bid Form Item 09b. Rock #3 -7 Excavatio n /Remova l CY 10 $150 $1,500.00 $150 $1,500.00 $111 $1,110.00 Bid Form Item lOb. Sub #3-8 Grade Stabilization TON 10 $65 $650 $50 $500 $95 $950 Bid Form Item llb. Residentia l Street (Remove #3 -9 & Replace) SY 55 $125 $6,875.00 $90 $4,950.00 $96 $5,280.00 Bid Form Item 12b. Type A Curb & Gutter (Remov e & #3 -10 Replace) LF 470 $65 $30,550.00 $45 $21,150.00 $38 $17,860.00 Bid Fo r m Item 13b. Res idential Driveway #3 -11 (Remove & Rep lace) SY 42 $85 $3,570.00 $85 $3,570.00 $155 $6,510.00 Bid Fo r m Item 15b. Sidewalk; 4" thick (Remove #3-12 & Replace) SY 230 $60 $13 ,800.00 $50 $11,500.00 $50 $11,500.00 Sam Gaines Construction Spalding Constructors Stockman Construction Corp Total Cost $853,815.00 $643,295.00 $799,023.75 Total Cost-Base + Aft C $714,980.00 $523,825.00 $659,152.50 Approx Un it Total Unit Total Unit Total Item# Items U/M Quantity Price Cost Price Cost Price Cost Bid Form Item 16b. Sidewalk Ramp; 6" t hi ck #3-13 (Remove & Replace) SY 28 $175 $4,900.00 $100 $2,800.00 $175 $4,900.00 Bid Form Item 17b. Sidewalk Ramp; Detectable #3-14 Warnings SF 30 $40 $1,200.00 $35 $1,050.00 $28 $840.00 Bid Form Item 18b. Stairs #3-15 (48" X 12 " X 6") EA 10 $300 $3,000.00 $200 $2,000.00 $300 $3,000.00 Bid Form Item 19b. Sta ir #3-16 Hand ra il LF 24 $150 $3,600.00 $50 $1,200.00 $146 $3,492.00 Bid Form Item 112b. Pavement Repair Adjacent Did not Did not to New Gutter (Remove & indicate bid indicate bid #3-17 Replace) LF 470 $5 $2,350.00 amount amount $20 $9,400.00 Hickory Street (Adams-Jackson) 4 Alternate C-Adams (Woodlawn-Union) Bid Form Item 02c. Construction #4-1 Signage/Traffic Control LS 1 $400.00 $400 .00 $2,000.00 $2,000.00 $1,600.00 $1,600.00 Bid Form Item 03c. Inlet #4-2 Protection LS 1 $800 $800 $1,000 $1,000 $475 $475 Bid Form Item 04c. #4-3 Remo va ls LS 1 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $6,000.00 $6,000.00 Bid Form Item 05c. #4-4 Ea r thwo rk LS 1 $4,000.00 $4,000 .00 $20,000.00 $20,000.00 $30,000.00 $30,000.00 Bid Form Item 06c. #4-5 Sedime nt Ba rrier LF 200 $5 $1,000 $4 $800 $3 $600 Bid Form Item 07c. #4-6 Temporary Cover SY 45 $5 $225 $5 $225 $3 $135 Bid Form Item 08c. #4-7 Seeding & Erosion Blanket SY 85 $8 $680 $5 $425 $5 $425 Bid Fo rm Item 09c. Rock #4-8 Excavation/Removal CY 10 $150 $1,500.00 $150 $1,500.00 $111 $1,110.00 Bid For m Item 10c. Sub #4-9 Grade Stab ilization TON 10 $65 $650 $50 $500 $95 $950 Sam Gaines Construction Spalding Constructors Stoc kman Construction Corp Total Cost $853,815.00 $643,295.00 $799,023.75 Total Cost -Base + Alt C $714,980.00 $523,825.00 $659,152.50 Approx Unit Total Unit Total Unit Total Item# Items U/M Quantity Price Cost Price Cost Price Cost Bid Form Item 12c. Type A Curb & Gutter (Remove & #4-10 Rep la ce) LF 415 $65 $26,975.00 $45 $18,675.00 $38 $15 ,770.00 Bid Form Item 13c. Residential Driveway #4-11 (Remove & Replace) SY 55 $85 $4,675.00 $85 $4,675.00 $95 $5 ,225.00 Bid Form Item 15c. Sidewalk; 4 " thick (Remove #4-12 & Replace) SY 215 $60 $12,900.00 $50 $10,750.00 $51 $10,965.00 Bid Form Item 21c. Wall; Monolithic Curb( Remove & #4 -13 Replac e) LF 10 $150 $1,500.00 $100 $1,000.00 $250 $2,500.00 Bid Form Item 112c. Pavement Repair Adjacent Did not Did not to New Gutte r (Remove & indicate bid indicate bid #4-14 Replace) LF 415 $5 $2,075.00 amount amount $28 $11,620.00 Total Alternate C-Adams (Woodlawn-Union) . $77,380.00 $81,550.00 CITY OF JEFFERSON CONSTRUCTION CONTRACT EXH IBIT A THIS CONTRACT made and entered into the date last executed by a party as indicated below, by and between Concrete Solution LLC hereinafter referred to as "Contractor", and the City of Jefferson, Missouri, a municipal corporation of the State of Missouri , hereinafter referred to as "City". WITNESSED : That Whereas, the Contractor has become the lowest responsible bidder for furnishing the supervision , labor, tools, equipment , materials and supplies and for constructing the following City improvements : Project No. 32169, Adams Street Sidewalk 2022. NOW THEREFORE , the parties to this contract agree to the following : 1. Scope of Services. Contractor agrees to provide all labor, equipment, hardware and supplies to perform the work included in the project entitled "Adams Street Sidewalk 2022" in accordance with the plans and specifications on file with the Department of Public Works. 2. Payment. The City hereby agrees to pay the Contractor for the work done pursuant to this contract according to the payment schedule set forth in the Contract Documents upon acceptance of said work by the Director of Public Works and in accordance with the rates and/or amounts stated in the bid of Contractor dated June 7, 2022 which are by reference made a part hereof. No partial payment to the Contractor shall operate as approval or aGceptance of work done or materials furnished hereunder. The total amount of this contract shall not exceed five-hundred fifty-thousand, four-hundred forty-eight dollars, and ninety-five cents ($550,448 .95). 3. Manner and time for Completion. Contractor agrees with the City to furnish all supervision , labor, tools, equipment, materials and supplies necessary to perform said work at Contractor's own expense in accordance with the contract documents and any applicable City ordinances and state and federal laws, within 153 calendar days from the date Contractor is ordered to proceed, which order shall be issued by the Director of Public Works within ten (1 0) days after the date of this contract. 4 . Prevailing Wages. To the extent that the work performed by Contractor is subject to prevailing wage law, Contractor shall pay a wage of no less than the "prevailing hourly rate of wages" for work of a similar character in this locality, as established by Department of Labor and Industrial Relations of the State of Missouri , and as established by the Federal Employment Standards of the Department of Labor. Contractor acknowledges that Contractor knows the prevailing hourly rate of wages for this project because Contractor has obtained the prevailing hourly rate of wages from the contents of the current Annual Wage Order No. 28, Section 026, Cole County rates as set forth. The Contractor further agrees that Contractor will keep an accurate record showing the names and occupations of all workmen employed in connection with the work to be performed under the terms of this contract. The record shall show the actual wages paid to the workmen in connection with the work to be performed under the terms of this contract. A copy of the record shall be delivered to the Purchasing Agent of the Jefferson City Finance Department each week. In accordance with Section 290.250 RSMo, Contractor shall forfeit to the City One Hundred Dollars ($1 00.00) for each workman employed, for each calendar day or portion thereof that the workman is paid less than the stipulated rates for any work done under this contract, by the Contractor or any subcontractor under the Contractor. The Davis-Bacon Act (40 USC, Chapter 3, Section 276a-276a-5; and 29 CFR Parts 1, 3, 5, 6 and 7) is triggered when construction work over $2,000 is financed in whole or in part with CDBG funds. It requires that workers receive no less than the prevailing wages being paid for similar work in the same area. Davis-Bacon does not apply to the rehabilitation of residential structures containing less than eight units or force account labor (construction carried out by employees of the grantee). The "Adams Street Sidewalk 2022" project is classified as a Highway project. The Copeland Anti-Kickback Act (40 USC, Chapter 3, Section 276c and 18 USC, Part 1, Chapter41, Section 874; and 29 CFR Part 3) requires that workers be paid weekly, that deductions from workers' pay be permissible, and that contractors maintain and submit weekly payrolls. The Contract Work Hours and Safety Standards Act (40 USC, Chapter 5, Sections 326-332; and 29 CFR Part 4, 5, 6 and 8; 29 CFR Part 70 to 240) applies to contracts over $100,000 and requires that workers receive overtime compensation (time and one-half pay) for hours they have worked in excess of 40 hours in one week. Violations under this Act carry a liquidated damages penalty ($1 0 per day per violation). Section 3 of the Housing and Urban Development Act of 1968, as amended requires the provision of opportunities for training and employment that arise through HUD- financed projects to lower-income residents of the project area. Also required is that contracts be awarded to businesses that provide economic opportunities for low-and very low-income persons residing 5. Insurance. (a) The Contractor shall obtain and maintain during the term of the Project and this Contract the insurance coverages at least equal to the coverages set forth in this paragraph 7, and as further provided in the General Conditions, but no event less than the individual and combined sovereign immunity limits established by Section 537.610 R.S.Mo. Insurance policies providing required coverages shall be with companies licensed to do business in the State of Missouri and rated no less than AA by Best or equivalent. All costs of obtaining and maintaining insurance coverages are included in the Bid Amount and no additional payment will be made therefor by the City. Comprehensive General Liability Insurance (including coverage for Bodily Injury and Property Damage) Comprehensive Automobile Liability Insurance (including coverage for Bodily Injury and Property Damage) Employer's Liability $500,000 per occurrence $3,000,000 aggregate $500,000 per occurrence $3,000,000 aggregate $3,000,000 bodily injury by accident (each accident) $3,000,000 bodily injury by disease (each employee) $3,000,000 bodily injury policy limit (b) Worker's Compensation -In addition, the Contractor and all subcontractors shall provide Worker's Compensation Insurance in at least statutory amounts for all workers employed at the Project site. (c) Builder's Risk -The Contractor shall also provide a policy of Builder's Risk Insurance in the amount of 1 00°/o of the complete insurable value of the Project, which policy shall protect the Contractor and the City, as their respective interests shall appear. (d) Owner's Protective Liability Insurance-The Contractor shall also obtain at its own expense and deliver to the City an Owner's Protective Liability Insurance Policy naming the City of Jefferson as the insured, in an amount not less than the individual and combined sovereign immunity limits established by Section 537.610 RSMo, except for those claims governed by the provisions of the Missouri Workmen's Compensation Law, Chapter 287, RSMo. No policy will be accepted which excludes liability for damage to underground structures or by reason of blasting, explosion or collapse. (e) Before commencing any work, the Contractor shall provide to the City certificates of insurance evidencing the issuance and maintenance in force of the coverages required by this paragraph 4. Each such certificate shall show the City, and such other governmental agencies as may be required by the City to be insured by underlying grant or contract relating to the Project, as an additional insured, and shall bear an endorsement precluding cancellation of or change in coverage without at least thirty (30) days written notice to the City. The City may waive any insurance coverages or amounts required by this paragraph 4 when the City deems such waiver to be in the interest of the public health, safety, and general welfare. (f) Subcontracts -In case any or all of this work is sublet, the Contractor shall require the Subcontractor to procure and maintain all insurance required in Subparagraphs (a), (b), and (c) hereof and in like amounts. (g) Scope of Insurance and Special Hazard. The insurance required under Sub-paragraphs (b) and (c) hereof shall provide adequate protection for the Contractor and its subcontractors, respectively, against damage claims which may arise from operations under this contract, whether such operations be by the insured or by anyone directly or indirectly employed by it, and also against any special hazards which may be encountered in the performance of this contract. NOTE: Paragraph (f) is construed to require the procurement of Contracto~s protective insurance (or contingent public liability and contingent property damage policies) by a general contractor whose subcontractor has employees working on the project, unless the general public liability and property damage policy (or rider attached thereto) of the general contractor provides adequate protection against claims arising from operations by anyone directly or indirectly employed by the Contractor. 6. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 7. Liquidated Damages. The Contractor agrees and acknowledges that time is of the essence of this Agreement and that delay in the prosecution of the Work and the Project will inconvenience the public and increase administrative costs of the City, the costs of which the Contractor and the City are incapable of ascertaining at this time. Should the Contractor, or in the case of Contractor's default, the surety, fail to complete the Work within the time stipulated in this Agreement, or within such extension of time as may be allowed by the City in the manner set forth in the Contract Documents, the Contractor (or surety, as applicable) shall pay to the City as liquidated damages, and not as a penalty, the sum of Five-Hundred Dollars ($500.00) for each calendar day that the Work remains uncompleted after the time allowed for the completion, including approved extensions. In the sole discretion of the City, the amount of the liquidated damages may be deducted from any money due the Contractor under this Agreement. Permitting the Contractor to finish the Work or any part thereof after the expiration of the time for completion or any approved extension, shall in no way operate as a waiver of the City of any of rights under this Contract. 8. Termination. The City reserves the right to terminate this contract by giving at least five {5) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City should Contractor be adjudged a bankrupt, or if Contractor should make a general assignment for the benefit of its creditors, or if a receiver should be appointed for Contractor or for any of its property, or if Contractor should persistently or repeatedly refuse or fail to supply enough properly skilled workmen or proper material, or if Contractor should refuse or fail to make prompt payment to any person supplying labor or materials for the work under the contract, or persistently disregard instructions of the City or fail to observe or perform any provisions of the contract. 9. City's Right to Proceed. In the event this contract is terminated pursuant to Paragraph 8, then the City may take over the work and prosecute the same to completion, by contract or otherwise, and Contractor and its sureties shall be liable to the City for any costs over the amount of this contract thereby occasioned by the City. In any such case the City may take possession of, and utilize in completing the work, such materials, appliances and structures as may be on the work site and are necessary for completion of the work. The foregoing provisions are in addition to, and not in limitation of, the rights of the City under any other provisions of the contract, City ordinances, and state and federal laws. 10. Indemnity. To the fullest extent permitted by law, the Contractor agrees to defend with counsel selected by the City, and defend, indemnify and hold harmless the City, its officers, engineers, representatives, agents and employees from and against any and all liabilities, damages, losses, claims or suit, including costs and attorneys' fees, for or on account of any kind of injury to person, bodily or otherwise, or death, or damage to or destruction of property, or money damages, or trespass, or any other circumstances, sustained by the City or others, arising from the Contractor's breach of the Contract or out of services or products provided by the Contractor or its subcontractors under the terms of this agreement. The Contractor shall not be liable for any loss or damage attributable solely to the negligence of the City. To the extent required to enforce this provision, the Contractor agrees that this indemnification requires the Contractor to obtain insurance in amounts specified in the Contract Documents and that the Contractor has had the opportunity to recover the costs of such insurance in the compensation set forth in this Agreement. In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any Subcontractor, anyone directly or indirectly employed by any one of them or anyone for whose acts any of them may be liable, this indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any Subcontractor under workmen's compensation acts, disability benefit acts or other employee benefit acts. The Contractor shall reimburse to the City any costs and attorneys' fees that the City may reasonably incur in pursuit of any remedies at law or equity or enforcement of any rights established in this Contract, which may result from the Contractor's breach of the Contract, the Contractor's failure to perform any obligation or requirement contained herein, or the City's enforcement of this Contract. 11. Payment for Labor and Materials. The Contractor agrees and binds itself to pay for all labor done, and for all the materials used in the construction of the work to be completed pursuant to this contract. Contractor shall furnish to the City a bond to ensure the payment of all ' materials and labor used in the performance of this contract. 12. Supplies. The Contractor is hereby authorized and directed to utilize the City's sales tax exemption in the purchase of goods and materials for the project as set out in Section 144.062 RSMo 1994 as amended. Contractor shall keep and maintain records and invoices of all such purchases which shall be submitted to the City. 13. Performance and Materialman's Bonds Required. Contractor shall provide a bond to the City before work is commenced, and no later than ten (1 0) days after the execution of this contract, guaranteeing the Contractor's performance of the work bid for, the payment of amounts due to all suppliers of labor and materials, the payment of insurance premiums for workers compensation insurance and all other insurance called for under this contract, and the payment of the prevailing wage rate to all workmen as required by this contract, said bond to be in a form approved by the City, and to be given by such company or companies as may be acceptable to the City in its sole and absolute discretion. The amount of the bond shall be equal to the Contractors bid. 14. Knowledge of Local Conditions. Contractor hereby warrants that it has examined the location of the proposed work and the attached specifications and has fully considered such local conditions in making its bid herein. 15. Severability. If any section, subsection, sentence, or clause of this Contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action. .. 17. Contract Documents. The contract documents shall consist of the following: a. This Contract f. General Provisions b. Addenda g. Special Provisions c. Information for Bidders h. Technical Specifications d. Notice to Bidders i. Drawing and/or Sketches e. Signed Copy of Bid This contract and the other documents enumerated in this paragraph, form the Contract between the parties. These documents are as fully a part of the contract as if attached hereto or repeated herein. 18. Comolete Understanding, Merger. Parties agree that this document including those documents described in the section entitled "Contract Documents" represent the full and complete understanding of the parties. This contact includes only those goods and services specifically set out. This contract supersedes all prior contracts and understandings between the Contractor and the City. 19. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. 20. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whomsoever made: nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 21. Waiver of Breach . Failure to Exercise Rights and Waiver: Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 22. Assignment. Neither party may sell or assign its rights or responsibilities under the terms of this agreement without the express consent of the remaining party. 23. Nondiscrimination. Contractor agrees in the performance of this contract not to discriminate on the ground or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age, or political opinion or affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 24. Illegal Immigration. Prior to commencement of the work: A. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. B. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services Contractor agrees in the performance. C. If contractor is a sole proprietorship, partnership, or limited partnership, contractor shall provide proof of citizenship or lawful presence of the owner prior to issuance of the Notice to Proceed. 25. OSHA Training Prior to commencement of the work: A. Contractor shall provide a ten-hour Occupational Safety and Health Administration (OSHA) construction safety program for their on-site employees which includes a course in construction safety and health approved by OSHA or a similar program approved by the department which is at least as stringent as an approved OSHA program. B. All employees subject to this provision are required to complete the program within sixty days of beginning work on such construction project. C. Any employee, agent or subcontractor of the Contractor subject to this provision found on the worksite without documentation of the successful completion of the course shall be afforded twenty days to produce such documentation after which time they shall be removed from the project. D. If Contractor fails the provisions of subsection A, B, or C, the Contractor shall forfeit as a penalty two thousand five hundred dollars plus an additional one hundred dollars for each employee employed by the contractor or subcontractor, for each calendar day, or portion thereof, such employee is employed without the required training. The penalty shall not begin to accrue until the time period in subsections 8 or C, whichever is applicable, of this section have elapsed. E. The City shall withhold and retain from any amount due under the contract, all sums and amounts due and owing as a result of any violation of this section when making payments to the contractor under the contract. The contractor may withhold from any subcontractor, sufficient sums to cover any penalties . the City has withheld from the contractor resulting from the subcontractors failure to comply with the terms of this section. 26. Transient Employers. Every transient employer, as defined in section 285.230, RSMo, enclosed in the laws section, must post in a prominent and easily accessible place at the work site a clearly legible copy of the following: (1) The notice of registration for employer withholding issued to such transient employer by the director of revenue; (2) Proof of coverage for workers· compensation insurance or self-insurance signed by the transient employer and verified by the department of revenue through the records of the division of workers• compensation; and (3) The notice of registration for unemployment insurance issued to such transient employer by the division of employment security. Any transient employer failing to comply with these requirements shall, under section 285.234, RSMo, enclosed in the laws section, be liable for a penalty of $500 per day until the notices required by this section are posted as required by that statue. 27. Notices. All notices required to be in writing may be given by first class mail addressed to City of Jefferson, Department of Public Works, 320 East McCarty, Jefferson City, Missouri, 65101, and Contractor at 1164 Hwy 100, Linn, MO 65051. The date of delivery of any notice shall be the second full day after the day of its mailing. CITY OF JEFFERSON CONTRACTOR Mayor: Carrie Tergin Title: Date : Date : ATIEST: A TIEST: City Clerk Title: APPROVED AS TO FORM: BILL SUMMARY BILL NO: 2022-028 SPONSOR: Councilmember Schreiber SUBJECT: Declaring Four (4) Fire Vehicles Surplus and Disposing by Trade-in for One (1) Heavy Duty Rescue Vehicle , Authorizing a $239 ,000 Budget Amendment to the General Fund Fund, and Requesting Approval for the Jefferson City Fire Department to Enter into a Contract with Command Fire Apparatus . Lancaster. PA DATE INTRODUCED: July 5 , 2022 ---- DEPARTMENT DIRECTOR(S): --=---/.Y----~ CITY ADMINISTRATOR: .~ .7~ Staff Recommendation: Approve . Summary: This bill would authorize the surplus of four (4) Fire vehicles by disposition thru trade- in . The bill would also authorize a $239,000 budget amendment to the General Fund fund , and authorize the Jefferson City Fire Department to enter into a contract w ith Command Fire Apparatus to trade the four (4) units (two (2) each 2004 International Pierce 300/1800 tankers , a 2000 International/Pierce Air/Light unit, and a 1994 Freightliner rescue vehicle) for the 2005 Pierce Heavy Duty Rescue Vehicle . Origin of Request: Fire Department Department Responsible : Fire Department PERSON RESPONSIBLE: MATTHEW SCHOFIELD Background Information: See attached document from Command Fire Apparatus , Lan c aster , PA, and spreadsheet outlining costs associated with the even trade of equipment. Fiscal Information: It is important to note that the process proposed for this apparatus trade is unique and a change from the City's typical surplus/procurement process . If approved , the seller will deliver the Pierce Heavy Duty Rescue Vehicle to the Jefferson Cit y Fire Department and retrieve one of the 4 trade-in units . The Jefferson City Fire Department will del iver the remain ing 3 trade-in units or be invoiced for % the cost of shipping to Command F ire Appa rat us . The trade value of this transaction is $239 ,000 . The Jefferson City Fire Department e xp ects minor costs associated with mod if ication and upfitti ng of this vehicle to place it into service ; however, these costs will be partially offset by savings generated through a reduction in the overall fleet size and the liability for maintenance and associated fleet costs . BILL NO . 2022-028 SPONSORED BY Councilmember Schreiber ORDINANCE NO . ________ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , TO ENTER INTO A CONTRACT WITH COMMAND FIRE APPARATUS . BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. The City of Jefferson hereby enters into a contract with Command Fire Apparatus to trade 4 units (2 each 2004 International Pierce 300 /1800 tankers, a 2000 International/Pierce Air/Light unit, and a 1994 Freightliner rescue vehicle which are hereby declared to be surplus) for the 2005 Pierce Heavy Duty Rescue Vehicle . Section .f.. There is hereby a budget amendment as indicated on Ex hibit A. Section ~-The contract shall be substantially the same in form and content as the document attached hereto as Exhibit B . Section 1_. Pursuant to City Code Sec . 26A-42(A), the procurement of the services set forth in this Resolution and the attached contract are hereby declared to be e xempt from the regular procurement procedures of Chapter 26A and may be procured directly by this ordinance. Section .§. This Ordinance shall be in full force and effect from and afte r the date of its passage and approval. Passed : ----------------------Approved: ______________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk Cit~~ CERTIFICATION BY MAYOR Pursuant to Article VII , Section 7 .1 (5.) Of the Charter of the City of Jefferson , Missouri , I hereby certify that the sums appropriated in the ordinance are available in the various funds to meet the requirements of this bill. Mayor Carrie Tergin fiNANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Declaration of Fire Vehicles as Surplus RECOMMENDATION: The Fire Department requests the vehicles li sted below to be declared as surplus and to be used as trade-in for the purchase of a used 2005 Pierce Custo m Lance fire truck with rescue body fu ll compartmen t. V 1· I e 11c es to b e SUilJ use d d d fl d an use or tra e Est Vehicle Type Tag# VIN Mileage Hours Value 1994 Freightliner Excellence FL70-Rescue Body-Walk 26,677 Thru NA 1FV6H LCB6RL593431 2,256 $7 243 2000 Pi erce/International - Light & Air 14617 1 HTSDA DN8 Y H249 509 11 ,899 2,516 $57 939 2004 Pi e rce/I nternationa l - T a nker 4 , 1 800 qall ons 16612 1 HTWCADRX4J015155 8,861 1,090 $86,909 2004 Pierce/I nternational- Ta nker 2, 1,200 gallons 16613 1 HTWCADR84J015154 8,909 860 $86 ,909 Total Value $239 000 New/Used vehicle to be added to fleet Est Value Vehicle Type ,, Mileage Hours 2005 Piece Custom Lance -Rescue Body, fu ll compartment 13 ,000 1,800 $239,000 Bill 2022-028 Exhibit A BUDGET AMENDMENT FISCAL YEAR 2021-2022 BUDGET General Fund: Revenue 10-100-485050 Sale of Assets $ 239,000.00 Expenditure Fire Department 10-400-572010 Purchase of Vehicle $ 239,000.00 Contract of Sale All parties set forth the following agreement and enter into this contract as follows: Command Fire Apparatus with corporate offices located at 77 Lanco Square, Landisville, PA 17538 (hereafter referred to as the Seller) a licensed Pennsylvania vehicle dealer, offers for sale a used 2005 Pierce Heavy Duty Rescue vehicle, VIN # 4P1CL01H85A005464 and, Jefferson City Fire Department (Hereafter referred to as the Buyer), with offices located in Jefferson City, MO, Buyer agrees to enter into contract to TRADE 4 units, 2 each 2004 International Pierce 300/1800 Tankers, a 2000 International/Pierce Air/Light unit, and a 1994 Freightliner rescue vehicle for the 2005 Pierce vehicle and Seller agrees to the following terms and conditions of sale. Upon delivery to the Seller of the trade-in units and transfer of the vehicle and receipt by the buyer of the 2005 Pierce Rescue, the Seller shall transfer full and clear title and all rights of ownership to the Buyer. Seller agrees to the following items: Seller will deliver the 2005 Pierce to the buyer and remove one of the trade-in units. Buyer will deliver the remaining 3 trade-in units to the seller, or be invoiced for ½ the cost of shipping the other units to the seller. Seller will supply a new DOT inspection sticker on the vehicle. Seller will remove all existing lettering and decals on the vehicle. Seller will change all filters and fluids and service all systems on the unit. The trade-in units shall be roadworthy and fully operational, shall be equipped with the basic and fixed equipment as described to us, and shall have never been involved in a major accident or collision, provided that the representation regarding major accidents or collision shall not apply to the 1994 Freightliner rescue vehicle. Seller warrants that the specifications provided to the buyer are true and accurate. Specifications of the 2005 Pierce vehicle: 2005 Pierce Heavy Rescue, Lance 22″ raised roof custom cab with A/C and seating for 6 (5 SCBA), additional seating for 4 in walk-in rear seating command area, powered by a 60 Series Detroit Diesel 515HP diesel engine with transmission retarder, Allison 4000EVS automatic transmission, TAK-4 suspension, 21’5″ Pierce HDR aluminum rescue body with roll-up doors, lots of roll out trays and adjustable shelves, airbag rack, large coffin style storage compartments on roof, walk in has separate heat and A/C, 30 KW Onan PTO driven generator, (2) 200′ electric cord reels, 200′ low pressure air reel, 26″ extended front bumper with 15,000lb warn winch, 15,000lb warn winch on rear, 250lb oil dry hopper, 2 Will-Burt Light Towers, 20′ and 10′ aluminum ground ladders mounted inside body with access through rear, (6) underbody storage boxes, FRC 750W brow light, (3) FRC 1500W lights each side and (2) FRC 1500W lights on rear, LED emergency lighting package, electronic siren, dual Grover air horns, Federal Q2B siren, 49,800 LB. GVWR, Aluminum Wheels, rear vision camera, ONLY 13,000 MILES, ONLY 1800 engine hours This contract constitutes the full and complete agreement of sale and is executed by both parties as set forth below on July ___2022: ____________________ Glenn D. Usdin (President) signed Authorized Officer Command Fire Apparatus Jefferson City FD (buyer) Glenn D. Usdin, President (seller) Please fax this signed contract back to us at 717 735-0228. BILL SUMMARY BILL NO: 2022-029 SPONSOR: Councilmember Hensley SUBJECT: Essential Worker Payment DATE INTRODUCED: July 5. 2022 CITIADMINISTRATOR:~~~~~~~~~~~~~~~~~ Staff Recommendation: Approve. Summary: If approved, this bill would provide the authorization and funding for an essential worker payment for all full-time and part-time with benefit employees. Origin of Request: City Council Person Responsible: STEVE CROWELL. Background information: City Council proposed a $2,500 essential worker payment from the ARPA funds at a City Council Special Session. Fiscal Information: The FY2022 estimated cost is $1,118,700 which includes salaries and associated payroll taxes. BILL NO . 2022-029 SPONSORED BY Councilmember Hensley ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , APPROVING AN ESSENTIAL WORKER PAYMENT AND AMENDING THE FY2022 BUDGET OF THE CITY OF JEFFERSON , MISSOURI , BY SUPPLEMENT ALLY APPROPRIATING FUNDS AS OUTLINED IN EXHIBIT A. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1 . There is hereby supplementally appropriated within various City Funds $1 ,118 ,700 as indicated on Exh ibit A , attached hereto . Section .f.. Essential worker payments shall be made to all full-time employees and part-time employees with benefits actively employed by the City on the date this bill is approved. Section ~. With this Ordinance the Council acknowledges that all applicable employees , regardless of their wage or non-exempt FLSA status, are deemed to perform essential work in the day to day operation of the City due to the small size of our work force and the numerous essential services provided to the community. Section 1_. This Ordinance shall be in full force and effect from and after the date of its pas sage and approval. Passed : ____________________ _ Approved: _________________ __ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk City~ CERTIFICATION BY MAYOR Pursuant to Article VII , Section 7.1 (5 .) Of the Charter of the City of Jefferson , Missouri , I here by certify that the sums appropriated in the ordinance are available in the various f unds to meet the requirem ents of this bill. Mayor Carrie Tergin REVIEWED BY FINANCE ON 6/30/2022 Bill 2022-029 Exhibit A SUPPLEMENTAL APPROPRIATION FISCAL YEAR 2021-2022 BUDGET APRA Funds: 10-100-495995 Transfer From (to) Surplus $1,118,700 Salaries $1,050,000 Social Security $68,700 BILL SUMMARY BILL NO: 2022-017 SPONSOR: Councilmember Fitzwater SUBJECT: Amending Chapters 32, Sec . 230 of the City Code, Pertaining to Litter DATE INTRODUCED: June 21 , 2022 Staff Recommendation: Approve. Summary: The proposed bill will authorize revisions to Section 230 of Chapter 32 of the City Code. Origin of Request: Property Maintenance Division Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE : SONNY SANDERS/DAVE HELMICK Background Information: The current litter code does not provide effective notification and abatement action for situations where the material that is deposited on streets , sidewalks, and right-of-way constitute a hazard to pedestrian and vehicular traffic. The revisions to this section will allow the City to notify owner, occupant or other interested party to remove the hazard. If no voluntary compliance is achieved, then these revis ions direct the City to abate the hazardous conditions. This topic was presented and was received favorably by the Public Works and Planning Committee during their meeting on June 9, 2022 Fiscal Information: No fiscal impact. Editor’s note: Deleted language shown thus. Added language shown thus. BILL NO. 2022-017 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 32, SECTION 230. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 32 Streets, Sidewalks and Right-Of-Way, of the Code of the City of Jefferson, Missouri, is amended as follows: Sec. 32-230. Litter. A. Each person in the City shall keep the sidewalks, tree wells in sidewalks, gutters, public rest areas and public alleys in front of and adjacent to any building, tenement, room or real property owned, occupied, possessed or managed by him, or under his supervision and control, clean and clear of mud, filth, dirt, debris, trash, litter and other substances, and weeds and grass, and shall also keep any grass median area between the property line and the street in front of or adjacent to any such property mowed and free from filth, debris, trash, litter and weeds, and shall also keep the sidewalks in front of and adjacent to any such property free and clear of any accumulation of snow and ice, which presents a hazard to pedestrians. If any such building abuts directly upon a public street, that portion of such public street so abutting the building shall be kept clean and clear of filth, dirt, debris, trash, litter and other substances. Any City Officer or duly authorized employee shall serve notice on such person, and should the sidewalk controlled by him/her not be cleaned within twenty-four (24) hours of time after receipt of such notice, such person shall be subject to the penalty provisions of this subsection. If the City is unable to locate or notify any responsible person pursuant to this subsection, or if upon notification such person is unable or unwilling to abate the hazardous or unsafe conditions, or if such person agrees to abate the conditions but fails to do so, the City may proceed to abate such conditions. Cost of abatement will be assessed as detailed in Sec. 21-12 of City code. Violation of this subsection is a misdemeanor, and any person convicted thereof shall be fined not less than $50.00, or more than $250.00, or shall be sentenced to a term of confinement of not less than one and not more than 90 days in jail, or shall be both so fined and sentenced. Each day that the condition exists in violation of this subsection constitutes a separate offense. B. Each person in the City shall further keep any yards, grounds, driveways and any other private, nonpublic real property owned, occupied, possessed or managed by him, or under his supervision and control, clean and clear of filth, debris, trash, litter, weeds and other substances. Violation of this subsection is a misdemeanor, and any person convicted thereof shall be subject to the same penalties as are prescribed for a violation of the provisions of subsection A. C. Each person shall keep any parking lot in the City which is owned or managed by him, or which is under his supervision and control, clean and clear of filth, debris, trash, litter and other substances. Violation of this subsection is an offence and any person convicted thereof shall be subject to the same penalties as are prescribed for a violation of the provisions of subsection A. D. It is unlawful for any person, purposely or otherwise, to throw, place or deposit, or to cause to be thrown, placed or deposited, upon any public street, alley, sidewalk, tree well in sidewalks, gutter, rest area or public Editor’s note: Deleted language shown thus. Added language shown thus. property of any other kind or description, or upon private property of any kind or character, or in any stream bank, stream, or body of water, any garbage, filth, debris, trash, rubbish, litter of any other kind, nature or description, offal, animal carcass or parts thereof, unclean water, or other substances, materials or objects declared to be a nuisance, other than in proper containers or receptacles designed and authorized for such purpose. Violation of this subsection is an offence, and any person convicted thereof shall be fined not less than $50.00, or more than $500.00, or shall be sentenced to a term of confinement of not less than one and not more than 90 days in jail, or shall be both so fined and sentenced. Notwithstanding the foregoing, if any person is convicted of a violation of this subsection, and if the court finds that the violation occurred while the person was the driver or occupant of an automobile, truck or motor vehicle of any other description, whether said vehicle was then moving or at rest, then the minimum fine for the violation shall be $25.00, and the minimum sentence of confinement shall be one day, and the maximum fine and sentence shall be as set forth in this subsection. E. No person shall deposit any trash, rubbish or solid waste from any household in any container or receptacle maintained on a sidewalk or at any other location for disposal of litter by pedestrians or the general public. Violation of this subsection is an offence. F. No person who owns or manages, or who is employed by, a commercial establishment or institution, shall deposit trash, rubbish or solid waste from that establishment or institution in any container or receptacle maintained on a sidewalk or at any other location for disposal of litter by pedestrians or the general public. Violation of this subsection is an offence. G. Any police officer, property inspector, or any employee of the City authorized by the City Administrator who has the authority to issue tickets, shall have authority to enforce the provisions of this section, including the issuance of tickets, citations and summons to appear in court. (Ord. No. 16023 , § 1, 4-6-2020) Cross reference(s)—Materials escaping on roadway, § 19-314; vehicle load restrictions, § 19-315; solid waste, ch. 30; prohibited practices, § 30-19. Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved: Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk City Attorney BILL SUMMARY BILL NO: 2022-018, 2022-019 , 2022-020 , 2022-021 I 2022-022 , 2022-023 , 2022-024 SPONSOR: Councilmember Fitzwater SUBJECT: Amending Chapters 8 and 13 of City Code, Pertaining to Updating the Construction and Fire prevention codes from the 2015 Editions to the 2018 Editions from the International Code Council. DATEINTRODUCED: June21 ,2022 ~ b DEPARTMENT DIRECTOR: ·=-;(' _ CITY ADMINISTRATOR: .#= 4-? Staff Recommendation: Approve. Summary: These proposed bills are modifications to City Code to adopt updated versions of various construction and fire prevention codes. Overall , ten (1 0) different International Code Council (ICC) model codes and the 2017 NFPA National Electric Code are recommended to be adopted by reference . Each code addresses unique aspects of building construction , maintenance and use . Origin of Request: Building Regulations Division Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Matthew Kreyl i ng Background Information: In general , building codes provide minimum construction standards to protect the health , safety and welfare of the users of the structures. Since new materials and techniques are being developed, building codes are constantly be ing reviewed and modified by the construction industry. Another source of code updates is caused by disasters or building failures with loss of life. To assist in this industry update , the International Code Council (ICC) is a leading building code organization. Proposed updates are reviewed and approved by its members . These updates are published every three (3) years and are then made available for adoption by communities . The City of Jefferson has adopted versions of model building codes since May of 1935 to help protect its citizens . The last building code adoption was the 2015 edition in August of 2017 . Since the City Council has recognized the importance of updating build ing codes , it passed a resolution (RS 2019-17) in February 2019 to form an Ad Hoc Steering Committee (referred to as the "Committee") and its several sub-committees to review and make recommendations on the new code editions . Fiscal Information: No fiscal impact. The Committee members were appointed by the City Council and are comprised of seven (7) individuals. The Committee first met in February of 2020 and formed three (3) technical subcommittees to review the various codes. The committee appointed members from itself to chairs and vice chairs of the subcommittees for coordination. In all, sixteen (16) volunteers from the community reviewed the codes and included: • Eight (8) design professionals (architects and engineers) • Five (5) contractors • Two (2) members related to construction (material suppliers, fire inspector) • One (1) owner/developers The Committee members are: Chris Yarnell – Chair Nick Borgmeyer Bruce Dawson Jim Dove Wes Doerhoff – Vice-Chair Nick Peckham Holly Stitt The technical sub-committee members are: Building, Existing Building, Property Maintenance, and Fire Codes: Wes Doerhoff – Chair Nick Borgmeyer Holly Stitt Brian Connell Emad Faddoul Fuel Gas, Energy Conservation, and Mechanical Codes : Nick Peckham – Chair Jim Dove Holly Stitt Fred Malicoat Bret Stieferman Jeremy Wilhelm Residential, Swimming Pool & Spa, and Wildland Urban Interface Codes: Chris Yarnell – Chair Bruce Dawson Holly Stitt Mike Crocker Emad Faddoul Dean Holtmeyer Bob Scruggs Charles Skornia Primary City Staff that attended meetings: Jason Turner, Division Chief – JCFD Matthew Kreyling, Building Official – PPS Brian Allen, Building Inspector - PPS Besides committee members listed above, technical experts in various areas were invited to meetings to share their professional opinions on topics. In addition, a web page was created on the City of Jefferson’s web site for communicating progress on the building code review. The page is located at: https://www.jeffersoncitymo.gov/government/building_regulations/2018_building_code_review.php The final building code recommendation from the Committee was made on March 24, 2022. This was after more than 33 public meetings to review the codes in detail. The final recommendation was to adopt the following codes with amendments: 1. NFPA 70 National Electric Code, 2017 Edition* 2. 2018 International Plumbing Code* 3. 2018 International Mechanical Code* 4. 2018 International Fuel Gas Code* 5. 2018 International Energy Conservation Code 6. 2018 International Building Code* 7. 2018 International Residential Code* 8. 2018 International Existing Building Code* 9. 2018 International Swimming Pool and Spa Code* 10. 2018 International Property Maintenance Code* 11. 2018 International Fire Code* * Previous versions of this model code have been adopted. Please note that items number 1 & 2 on this list were recommended by the City’s Electrical and Plumbing licensing boards. By City Ordinance, these codes are reviewed annually by the standing board for any revision or updating to newer editions. The code review recommendation to the City Council includes adoption of an additional model code, specifically the Energy Conservation Code. While the Residential Code contains insulation requirements for the construction of single-family and two-family (duplex) buildings, the Building Code relies on the requirements of the Energy Conservation Code for minimum standards in building equipment energy usage and exterior envelope insulation standards. Adopting this code directly into City Code defines enforcement of the entire specialized code. Otherwise, this code would be limited to a small portion of its reference in other codes. The adoption of this code will fill in a technical gap within the City’s adoption of construction codes. During review of the 2018 code editions, the main concern was regarding a retroactive requirement to install automatic sprinkler systems in banquet halls, nightclubs, restaurants, cafeterias, taverns and bars that met specific criteria. Ultimately, the committee has recommended an amendment to delete this new requirement. The increase in safety brought about by such a broad application of a requirement that would be triggered by the continuation of an otherwise legal use was seen as onerous for building owners and tenants. The codes have and continue to allow for and require upgrades to safety systems when a building owner or tenant initiates a construction project of their own accord. Minutes of the public meetings conducted are online under “Ad Hoc Steering Committee on Building Construction Codes - 2018” meeting at: https://portal.laserfiche.com/Portal/Browse.aspx?id=600573&repo=r -49e9e584 Editor’s note: Deleted language shown thus. Added language shown thus. BILL NO. 2022-018 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, SECTION 8-2 AND SECTION 8-3 BY REPLACING THE ADOPTION OF THE NATIONAL ELECTRICAL CODE 2014 AND AMENDMENTS TO THE NATIONAL ELECTRICAL CODE 2014 BY THE ADOPTION OF NFPA 70, NATIONAL ELECTRICAL CODE, 2017 EDITION. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section1. The Code of the City of Jefferson, Chapter 8 (Buildings and Building Regulations), Section 8-2 (Adoption of National Electrical Code 201 4), is hereby deleted and the following is added in lieu thereof: Sec. 8-2. Adoption of NFPA 70, National Electrical Code, 2017 Edition “NFPA 70, National Electrical Code, 2017 Edition”, published by the National Fire Protection Association, including Informative Annex H “Administration and Enforcement,” is hereby adopted and incorporated herein by reference, as the Electrical Code of the City of Jefferson., with the additions, insertions, deletions and changes contained within this Chapter. (Ord. No. 10671, § 18, 6-16-86; Ord. No. 11245, § 1, 6-19-89; Ord. No. 11579, § 18, 5-20-91; Ord. No. 12751, § 2, 5-18-98; Ord. 13579, § 1, 7-21-2003; Ord. 14107, § 1, 10-16-2006; Ord. 14485, § 1, 3-2-2009; Ord. No. 15702, § 1 8-21-2017) Cross reference— Ordinances not affected by Code generally, § 1-3. Section 2. The Code of the City of Jefferson, Chapter 8 (Buildings and Building Regulations), Section 8-3 (Amendments to National Electrical Code 2014), is hereby deleted and the following is added in lieu thereof: Sec. 8-3. Amendments to NFPA 70, National Electrical Code, 2017 Edition The following additions, insertions, deletions and changes are made to the National Fire Protection Association (NFPA) 70, National Electrical Code, 2017 Edition, including Informative Annex H “Administration and Enforcement,” otherwise referred to herein as the Electrical Code of the City of Jefferson: Delete Section 210.12, ARC Fault Circuit Interrupter Protection: in its entirety. Delete Sections 80.15 thru 80.35 and insert in its place the following: 80.15. Board of Electrical Examiners and Review: Division 1 of Article XII, Chapter 7, establishes a board of electrical examiners and review with attendant duties and powers. Whenever reference is made to the "Board" in Section 8-3 of Chapter 8 of the Code of the City of Jefferson, Missouri, reference is to the Board of Electrical Examiners and Review. 80.16. Duties of the Board: The Board shall act on grievances by an applicant for an electrical permit, the Editor’s note: Deleted language shown thus. Added language shown thus. holder of an electrical permit, or the owner and/or agent of a building or structure wherein electrical work is to be installed. Such referral shall be an appeal from the decision of the Electrical Inspector, or his or her authorized agent or representative, refusing to grant a modification of provisions of the Electrical Code governing the installation or materials to be used by the installation. Application for appeal will be received by the Director of Planning and Protective Services of the City of Jefferson, or his or her authorized representative, when it is alleged that: 1.The true intent of the Electrical Code or the rules adopted thereunder has been incorrectly interpreted. 2.The provisions of the Electrical Code do not fully apply. At such time as the Board meets to act on such an appeal, if one of the me mbers of said Board has a financial or material interest in the appeal, that member shall not have a vote. A simple majority of those members voting shall constitute a qualified decision. In the event the voting members of the Board are evenly divided, the decision of the Electrical Inspector shall be affirmed. The Board may review the Electrical Code and shall transmit to the City Council any and all recommendations and/or changes that are necessary to update the Electrical Code. 80.17. Meetings of the Board: The Board shall meet at such intervals as may be necessary for the proper performance of its duties, and upon call of the Board Chair, but in any case not less than twice a year. Minutes of all meetings will be kept on file and submitted to the City Council. 80.18. Electrical Inspector: The administration and enforcement of the Electrical Code shall be the responsibility of the Director of Planning and Protective Services or his or her designated representative, the Electrical Inspector, who is hereby authorized to take such action as may be necessary to enforce this section. 80.19. Qualifications of Electrical Inspector: The Electrical Inspector shall be of good moral character and be physically able to carry out all of the provisions of the Electrical Code. The Electrical Inspector shall have 4,000 or more hours experience as a journeyman in the trade. The Electrical Inspector shall be a certified journeyman electrician, but shall not be actively engaged in the electrical business or associated with any person, firm or corporation engaged in the electrical business. The Electrical Inspector shall obtain a master electrician license and all applicable International Code Council electrical certificates within two (2) years of being appointed by the City Administrator. 80.20. Appointment of the Electrical Inspector. The Electrical Inspector shall be appointed by the City Administrator. 80.21. Duties of the Electrical Inspector. It shall be the duty of the Electrical Inspector to enforce the provisions of the Electrical Code and to make all inspections that are required thereunder, and to issue all permits, collect all fees and keep all records required under this section. The Electrical Inspector shall also have the duty to perform all tasks and services delegated to him by other City Code sections, the Mayor, or other supervisory personnel. 80.22. The Electrical Inspector shall issue permits for the performance of electrical work. Applications for such permits, describing the work to be done, shall be made by the person firm or corporation to perform the work on such forms as may be prescribed or approved by the Electrical Inspector. Permits must be taken out before any work is stated. If additional permits are required, they must be applied for before final inspection is made. 80.22.1. Inspections. The Electrical Inspector shall have the right, during all reasonable hours in which work is being performed under a permit, to enter any building in the discharge of his or her duties or for the purpose of making an inspection or test new installations of electrical wiring, devices or materials contained therein. 80.22.2. Disconnection. The Electrical Inspector shall have the authority to cause all electrical current to be turned off and may cut or disconnect, in case emergency, any wires where such electrical current is dangerous to life or property or where said wires may interfere with the work of the fire department. 80.22.3. Certificates of Inspection and Approval. Upon the completion of the installation of the wiring and/ or electrical equipment for which a permit is required, it shall be the duty of the person, firm or corporation Editor’s note: Deleted language shown thus. Added language shown thus. installing the same to notify the Electrical Inspector who shall inspect the installation within twenty-four (24) hours of the time such notice is given (exclusive of Saturdays, Sundays and holidays), and if it is found to be fully in compliance with this code and if it does not constitute a hazard to life and property, then upon payment of the proper fees as hereafter designated, the Electrical Inspector shall issue to such person, or firm or corporation for delivery to the owner of the premises a Certificate of Inspection and Approval that authorizes connection to the electrical service and turning on the current. When any part of a wiring installation is to be hidden from view by the permanent placement of parts of the building, the person, firm or corporation installing the wire shall notify the Electrical Inspector and such part of the wiring installation shall not be concealed until it has been inspected and approved by the Electrical Inspector or until twenty four (24) hours (exclusive of Saturdays, Sundays and holidays) shall have elapsed from time of such notification, providing that on large installations where the concealment of parts of the installation proceeds continuously, the person, firm or corporation installing the wiring shall give the electrical Inspector due notice and inspection shall be made during the progress of the work. 80.22.4. Commercial Buildings Change of Occupancy, Procedure. The Electrical Inspector shall make a thorough inspection or re-inspection of the installation of any commercial building where a change of occupancy takes place, of all electrical wiring, devices, and/ or materials and issue a Certificate of Inspection and Approval to the new occupant(s) authorizing connection to the electrical service and turning on of the current. When the installation of any such wiring, devices, and or materials is found to be unsafe or dangerous condition, the person, firm or corporation using or operating the same shall be notified and shall make necessary repairs or changes required to place such wiring, devices, and or materials in a safe condition and they shall have such work completed within fifteen (15) days or any longer period that may be prescribed in the notice of the Electrical Inspector. The Inspector is hereby empowered to disconnect or order the discontinuance of electrical service to such wiring, devices, and/ or materials until the installation of such wiring, devices and/ or materials has been made safe as directed by the Electrical Inspector. 80.22.5. Records. The Electrical Inspector shall keep complete records of all permits issued and inspections made and other official work performed under the terms of this section. Notices of violations shall: a. Be put in writing; b. Include a statement of the reasons why it is being issued. c. Allow a reasonable (specified) period of time for the performance of any act it requires. d. Be served upon the owner, or the owner's agent, or the occupant, as the case may require; provided that such notice shall be deemed to be properly served upon such owner or agent or upon such occupant if a copy thereof is served personally; or if a copy thereof is sent by registered mail to the last known address; or if a copy thereof is posted in a conspicuous place in or about the structure affected by the notice. e. Such notice may contain an outline of remedial action provisions of this code along with rules and regulations adopted pursuant thereto. 80.22.6 Fees. The Electrical Inspector shall collect such fees for licenses, permits, certificates and inspection as may be prescribed by this Chapter. 80.23. Licenses. No person, firm or corporation shall engage in the business of electrical work in the City of Jefferson unless licensed as an electrical contractor. The business of electrical work shall mean the supplying of labor and materials for the installation, alteration or repair of electrical systems. 80.23.1. Exemptions: No license or permit is required for the performance of the following dwelling unit electrical work: a. Receptacle replacement (110 volt only). b. Single pole switch replacement c. Garbage disposals (plug in only) d. Light fixtures (110 volt only) e. Ceiling fan replacement Editor’s note: Deleted language shown thus. Added language shown thus. f. Furnace motor replacement g. Water heating element (electrical) replacement h. Smoke detector replacement i. Stove element replacement 80.24. The Board shall be empowered to approve applicants for the following licenses. a. Electrical Contractor b. Master Electrician c. Journeyman Electrician d. Maintenance Electrician 80.25. A license shall be issued to approve applicants who meet the following requirements and pay the prescribed fee. All examinations require a minimum passing score of 75%. 80.25.1. Electrical Contractor a. Submit application to the Electrical Inspector stating name, email, address, telephone number and business name. b. Applicant must be a licensed Jefferson City master electrician. c. The contractor shall provide a certificate of insurance coverage with their application as indicated below starting with the 2020 license renewal. The insurance shall be in effect while the contractor is licensed. It is further made a violation of this code to provide fraudulent information to the department. 1.Workers' compensation coverage or an affidavit signed by the applicant attesting that the contractor is exempt. 2.Minimum limits of Commercial General Liability insurance shall be $500,000 per occurrence for bodily injury, personal injury and property damage, with an annual aggregate of $500,000. 80.25.2. Master Electrician (type A) a. Submit application to the Electrical Inspector stating name, email, address and telephone number b. Provide documentation of 4,000 hours of active employment as a journeyman electrician or be registered with the State of Missouri as a professional engineer or architect and be actively engaged in the business of electrical contracting. All documentation of hours must be under the letter head of the electrical contractor(s) that the applicant worked for as a journeyman electrician. c. Provide record of 8,000 hours as an apprentice electrician. All documentation must be submitted under the letter head of the electrical contractor(s) under which the applicant worked as an apprentice electrician. d. Successfully complete examination required by the Board of Electrical Examiners. An applicant must provide proof that they meet the above requirements prior to taking the examination. 80.25.3. Journeyman Electrician (type B) a. Submit application to the Electrical Inspector stating name, email, address and telephone number. b. Provide documentation of 8,000 hours of employment as an apprentice electrician. All documentation must be under letter head of the electrical contractor(s) that the applicant worked for as an apprentice electrician. Successful completion of an electrical course at a trade school may be considered for credit towards the 8,000 hour requirement. c. Successfully complete examination required by the Board of Electrical Examiners. An applicant must provide documentation that they met the above requirements prior to taking the examination. Editor’s note: Deleted language shown thus. Added language shown thus. 80.25.4. Apprentice Electrician. Submit application stating name, email, address and phone number, and name of contractor where they are currently employed. 80.25.5. Maintenance Electrician: (type D) a. Submit application stating, name, email, address and phone number. b. Successfully complete examination required by the Board of Electrical Examiners. 80.26. Scope of Work Authorized: 80.26.1. Electrical Contractor shall be authorized to engage in the business of supplying material and labor for the installation, alteration or repair of electrical systems. 80.26.2 Master Electrician shall be authorized to do all types of electrical work as an electrical contractor or while employed by an electrical contractor licensed by the City of Jefferson. A Master Electrician who also holds one or more additional trade licenses with the City of Jefferson may supervise no more than two (2) apprentices in any one (1) trade at any one (1) permitted job site. 80.26.3 Journeyman Electrician shall be authorized to do all types of electrical work while employed by an electrical contractor licensed by the City of Jefferson. A Journeyman Electrician who also holds one or more additional trade licenses with the City of Jefferson may supervise no more than two (2) apprentices in any one (1) trade at any one (1) permitted job site. 80.26.4 Apprentice Electrician shall be authorized to do electrical work while employed by an electrical contractor and under the direct supervision of a licensed journeyman. The ratio of apprentice to journeyman shall be two (2) apprentices to one (1) journeyman. Apprentices may only obtain one (1) trade license per calendar year. 80.26.5 Maintenance Electrician shall be qualified to maintain industrial electrical installations. Any maintenance shall be confined to the repair and relocation of existing branch circuits, fixture, apparatus or equipment connected to hereto, and shall be confined to premises or building owned, occupied or otherwise controlled by the industrial firm. The maintenance electrician shall not be authorized to install, alter, or replace service equipment or feeder to any service equipment. 80.27. Fees for License 80.27.1 Electrical Contractor: A fee as stated in Appendix Y per calendar year, (January 1 thru December 31). The fee shall not be pro-rated. 80.27.2 Master Electrician: A fee as stated in Appendix Y. The license is renewable every three years (starting in July of 2021 and then triennially afterwards) for the fee stated in Appendix Y. 80.27.3 Journeyman Electrician: A fee as stated in Appendix Y. The license is renewable every three years (starting in July of 2021 and then triennially afterwards) for the fee stated in Appendix Y. 80.27.4 Apprentice Electrician: A fee as stated in Appendix Y per calendar year (January 1 thru December 31). The fee shall not be pro-rated. 80.27.5 Maintenance Electrician: A fee as stated in Appendix Y. The license is renewable every three years (starting in July of 2021 and then triennially afterwards) for the fee stated in Appendix Y. 80.28 Electrical Sign Work: All electrical work related to the installation of signs shall be performed by a licensed electrician with the exception of electrical wiring that is an integral part of the construction of the sign. 80.29 Licenses, Suspension or Revocation. The Board may suspend or revoke the license of any apprentice, journeyman, maintenance, or contractor electrician when charges are made against them by the Electrical Inspector, and the Board finds that the person charged is incompetent or had willfully violated the provisions of this code. Before any action is taken by the Board, the person charged shall be given at least ten (10) days' notice of the time and place of a formal hearing on said charges and the person charged shall be apprised of the nature of the charges. The person charged shall be given the opportunity to appear, in person or with an attorney of his or her choice, in order that they be heard, and they shall have the burden of showing cause why the license should not be suspended or revoked. The Board shall render its decision within a reasonable Editor’s note: Deleted language shown thus. Added language shown thus. time after the hearing. The decision shall be final. No appeal shall be allowed therefrom. The decision of the Board may permit the person charged to continue their trade and dismiss the charge; or the Board may suspend the license of the person charged for such period as the Board deems proper under all of the facts and circumstances; or the Board may permanently revoke the license of the person charged. A person whose license has been revoked by the Board shall not be permitted to re-apply for a license for a period of one (1) year, and must successfully pass any required examination for the license. 80.30. Non-Assignment of License: No person who has obtained an electrician's license shall allow his or her name to be used by another person either for the purpose of obtaining permits, or for doing business or work under the license. 80.31. Permits 80.31.1. A permit shall be required in each of the following cases: 1.For all electrical wiring in structures not previously wired; 2.For all rewiring where additional circuits from the panel are required and/or the service entrance panel is being replaced (this shall not include the replacement of individual outlets or switches); 3.For all extensions of or additions to existing wiring for supplying power loads such as furnaces, air conditioners and laundry appliances; 4.For connecting hot air, hot water, steam or electrical heating plants whether new or old installations; and, 5.For installation and additions to sound, audio/visual and/or communication equipment. 80.31.2. No permit shall be issued until an application is filed in writing with the Electrical Inspector and fees have been paid. Information supplied in the application shall include the following. 1.Location of work to be done: 2.Name and address of property owner: 3.Name and address of person or firm in charge of the work: 4.A brief description of the work to be done: 5.Capacity (amperes) of the entrance panel to be installed (if any); 6.Number of circuits to be installed; 7.KW rating of all appliances and furnaces and the square footage of the residence; 8.New one and two family residential units must have a complete load calculations with services sized to allow for 10 % spare capacity; 9.All new commercial and multifamily units must have complete electrical plans including service riser with load calculations and circuitry designations. Where required by State law, plans must be sealed by a licensed design professional registered in the State of Missouri. 80.32. Homeowner Permits: A permit may be issued to a qualified person (qualification shall be determined by a test of basic knowledge of electrical principles) to do work in a single family dwelling used exclusively for their living purposes, including the usual accessory buildings and quarters in connection with such buildings, provided that the person is a bona fide owner of such dwelling and shall occupy said dwelling for one (1) calendar year after date of approved final inspection of work covered by the permit. Owner shall personally purchase all materials and perform all labor in connection therewith, and that the applicant shall file an affidavit certifying that these conditions are correct before the issuance of the permit. Work performed under any permit shall be subject to all applicable regulatory provisions of this code. 80.33. Permit Fee Schedule: The fees for building construction permits shall be set in Chapter 8, Appendix Y of the City Code. 80.34. Penalty Clause. Editor’s note: Deleted language shown thus. Added language shown thus. Fee for penalty for failure to obtain a building permit. Where work for which a permit is required by this Code is started prior to obtaining said permit, the fees specified in Appendix Y of the Code of the City of Jefferson shall be doubled. Should any person, firm or corporation commit a second offense by starting work without permit after so doing on a previous occasion, he shall pay three times the customary fee in order to obtain the necessary permit. Any offense shall subject the offender to prosecution under section 80.34.1. In the event any person firm or corporation fails to obtain the necessary permit(s) within 5 days after being notified in writing to do so by the building official, he shall pay in addition to the usual fee or increased penalty as provided above the sum of $25.00 for each day in excess of the aforesaid 5 days that transpire prior to his or her obtaining the necessary permit. The payment of any or several of the above stated penalty fees shall not relieve any person, firm or corporation from fully complying with the requirements of this code in the execution of the work nor from any other penalties prescribed herein, or in the City Code. 80.34.1 Violation Penalties Any person who shall violate a provision of this Code or shall fail to comply with any of the requirements thereof or who shall erect, construct, alter or repair a building or structure in violation of an approved plan or directive of the building official, or of a permit or certificate issued under the provisions of this code, shall be punished by a fine as set forth in Section 1-13 of the City Code. Each day that a violation continues shall be deemed a separate offense. 80.35. Standards of Work. No Certificate of Inspection and Approval shall be issued unless the electric light, power and heating installations are in strict conformity with the provisions of this code and unless they are in conformity with the approved methods of construction for safety to life and property and unless the proper fees are paid as herein designated. The regulations as laid down in the Electrical Code shall apply to installations made under the provisions of this code. 80.36. Disapproval of Work, Procedure. When the Electrical Inspector shall reject all or part of any electrical installation, the owner thereof may, within five (5) days after receipt of written notice thereof from the Electrical Inspector, file a petition in writing for a review of said action with the Board upon receipt of which and after giving notice to all of the interested parties, the Board shall proceed to determine at a hearing at which all interested parties may be present in person and with an attorney, if the said electrical installation does comply with the provisions of this code. The Board shall render its decision in writing within three (3) days. Said decision shall be final and un-appealable. When the action or decision of the Electrical Inspector is being reviewed and in the event the members of the Board are evenly divided on the issue before them, the decision of the Inspector shall be deemed affirmed. If, upon final inspection, the installation is not found to be fully in compliance with this code, the Electrical Inspector shall at once forward to the person, firm or corporation installing the wiring a written notice stating the defects which have been found to exist. Upon bringing the installation into compliance, the grantee of the permit shall notify the Electrical Inspector. 80.37. Disclaimer Clause: This code shall not be construed to relieve from or lessen the responsibility or liability of any party owning, operating, controlling or installing any electrical wiring and electrical systems for damage caused by any defect therein. Nor shall the City of Jefferson, or any of its inspectors, agents, or employees, including its Electrical Inspector, be held as assuming any such liability by reason of the inspection authorized herein or certificate of approval issued as herein provided. 80.38. Validity: The City Council hereby declares that, should any section, paragraph, sentence, or word of this section or of the code hereby adopted be declared for any reason to be invalid, it is the intent of the City Council that it would have passed all other portions of this section independent of the elimination here from of any such portion as may be declared invalid. (Ord. No. 11245, § 2, 6 -19-89; Ord. No. 11579, §§ 1-15, 5-20-91; Ord. No. 12751, § 3, 5-18-98; Ord. No. 13007, § 1, 12-20- 99; Ord. 13579, § 2, 7-21-2003; Ord. 14107, § 1, 10-16-2006; Ord. 14485, § 2, 3-2-2009; Ord. No. 15486, § 1, 2-1-2016; Ord. No. 11905, § 9, 5 -17-93; Ord. 14485, § 2, 3-2-2009; Ord. No. 12810, § 1, 9-8-98; Ord. 14485, § 2, 3-2-2009; Ord. No. 15128, § 1, 6-17-2013; Ord. No. 15703, § 2, 8-21-2017; Ord. No. 15916, § 1, 5-20-2019) Section 3. This Ordinance shall be in full force and effect from 60 (sixty) calendar days after the date of its passage and approval. Passed : ------------------------Approved: ___________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk Editor's note : Deleted language shown tffils. Added language shown thus. BILL SUMMARY BILL NO: 2022-018, 2022-019 , 2022-020 , 2022-021 I 2022-022 , 2022-023 , 2022-024 SPONSOR: Councilmember Fitzwater SUBJECT: Amending Chapters 8 and 13 of City Code, Pertaining to Updating the Construction and Fire prevention codes from the 2015 Editions to the 2018 Editions from the International Code Council. DATEINTRODUCED: June21 ,2022 ~ b DEPARTMENT DIRECTOR: ·=-;(' _ CITY ADMINISTRATOR: .#= 4-? Staff Recommendation: Approve. Summary: These proposed bills are modifications to City Code to adopt updated versions of various construction and fire prevention codes. Overall , ten (1 0) different International Code Council (ICC) model codes and the 2017 NFPA National Electric Code are recommended to be adopted by reference . Each code addresses unique aspects of building construction , maintenance and use . Origin of Request: Building Regulations Division Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Matthew Kreyl i ng Background Information: In general , building codes provide minimum construction standards to protect the health , safety and welfare of the users of the structures. Since new materials and techniques are being developed, building codes are constantly be ing reviewed and modified by the construction industry. Another source of code updates is caused by disasters or building failures with loss of life. To assist in this industry update , the International Code Council (ICC) is a leading building code organization. Proposed updates are reviewed and approved by its members . These updates are published every three (3) years and are then made available for adoption by communities . The City of Jefferson has adopted versions of model building codes since May of 1935 to help protect its citizens . The last building code adoption was the 2015 edition in August of 2017 . Since the City Council has recognized the importance of updating build ing codes , it passed a resolution (RS 2019-17) in February 2019 to form an Ad Hoc Steering Committee (referred to as the "Committee") and its several sub-committees to review and make recommendations on the new code editions . Fiscal Information: No fiscal impact. The Committee members were appointed by the City Council and are comprised of seven (7) individuals. The Committee first met in February of 2020 and formed three (3) technical subcommittees to review the various codes. The committee appointed members from itself to chairs and vice chairs of the subcommittees for coordination. In all, sixteen (16) volunteers from the community reviewed the codes and included: • Eight (8) design professionals (architects and engineers) • Five (5) contractors • Two (2) members related to construction (material suppliers, fire inspector) • One (1) owner/developers The Committee members are: Chris Yarnell – Chair Nick Borgmeyer Bruce Dawson Jim Dove Wes Doerhoff – Vice-Chair Nick Peckham Holly Stitt The technical sub-committee members are: Building, Existing Building, Property Maintenance, and Fire Codes: Wes Doerhoff – Chair Nick Borgmeyer Holly Stitt Brian Connell Emad Faddoul Fuel Gas, Energy Conservation, and Mechanical Codes : Nick Peckham – Chair Jim Dove Holly Stitt Fred Malicoat Bret Stieferman Jeremy Wilhelm Residential, Swimming Pool & Spa, and Wildland Urban Interface Codes: Chris Yarnell – Chair Bruce Dawson Holly Stitt Mike Crocker Emad Faddoul Dean Holtmeyer Bob Scruggs Charles Skornia Primary City Staff that attended meetings: Jason Turner, Division Chief – JCFD Matthew Kreyling, Building Official – PPS Brian Allen, Building Inspector - PPS Besides committee members listed above, technical experts in various areas were invited to meetings to share their professional opinions on topics. In addition, a web page was created on the City of Jefferson’s web site for communicating progress on the building code review. The page is located at: https://www.jeffersoncitymo.gov/government/building_regulations/2018_building_code_review.php The final building code recommendation from the Committee was made on March 24, 2022. This was after more than 33 public meetings to review the codes in detail. The final recommendation was to adopt the following codes with amendments: 1. NFPA 70 National Electric Code, 2017 Edition* 2. 2018 International Plumbing Code* 3. 2018 International Mechanical Code* 4. 2018 International Fuel Gas Code* 5. 2018 International Energy Conservation Code 6. 2018 International Building Code* 7. 2018 International Residential Code* 8. 2018 International Existing Building Code* 9. 2018 International Swimming Pool and Spa Code* 10. 2018 International Property Maintenance Code* 11. 2018 International Fire Code* * Previous versions of this model code have been adopted. Please note that items number 1 & 2 on this list were recommended by the City’s Electrical and Plumbing licensing boards. By City Ordinance, these codes are reviewed annually by the standing board for any revision or updating to newer editions. The code review recommendation to the City Council includes adoption of an additional model code, specifically the Energy Conservation Code. While the Residential Code contains insulation requirements for the construction of single-family and two-family (duplex) buildings, the Building Code relies on the requirements of the Energy Conservation Code for minimum standards in building equipment energy usage and exterior envelope insulation standards. Adopting this code directly into City Code defines enforcement of the entire specialized code. Otherwise, this code would be limited to a small portion of its reference in other codes. The adoption of this code will fill in a technical gap within the City’s adoption of construction codes. During review of the 2018 code editions, the main concern was regarding a retroactive requirement to install automatic sprinkler systems in banquet halls, nightclubs, restaurants, cafeterias, taverns and bars that met specific criteria. Ultimately, the committee has recommended an amendment to delete this new requirement. The increase in safety brought about by such a broad application of a requirement that would be triggered by the continuation of an otherwise legal use was seen as onerous for building owners and tenants. The codes have and continue to allow for and require upgrades to safety systems when a building owner or tenant initiates a construction project of their own accord. Minutes of the public meetings conducted are online under “Ad Hoc Steering Committee on Building Construction Codes - 2018” meeting at: https://portal.laserfiche.com/Portal/Browse.aspx?id=600573&repo=r -49e9e584 Editor’s note: Deleted language shown thus. Added language shown thus. BILL NO. 2022-019 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, SECTION 8-4 AND SECTION 8-5 BY REPLACING THE ADOPTION OF THE INTERNATIONAL PLUMBING CODE 2015 AND AMENDMENTS TO THE INTERNATIONAL PLUMBING CODE 2015 BY ADOPTION OF THE 2018 INTERNATIONAL PLUMBING CODE. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section1. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -4 (Adoption of the 2015 International Plumbing Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-4. Adoption of the 2018 International Plumbing Code The 2018 International Plumbing Code published by the International Code Council, Inc. is hereby adopted and incorporated herein by reference as the Plumbing Code of the City of Jefferson, with the additions, insertions, deletions and changes contained in this chapter. (Ord. No. 9142, 7-17-78; Ord. No. 10398, 84, 4 -1-85; Ord. No. 11202:1, 4-17-89; Ord. No. 12750, 5-18-98; Ord. 13578, § 1, 7-21-2003; Ord. 14106, § 1, 10-16-2006; Ord. 14484, § 1, 3-2-2009; Ord. No. 15704, § 1, 8-21-2017) Section 2. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8-5 (Amendments to the 2015 International Plumbing Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-5. Amendments to the 2018 International Plumbing Code The following addition, insertions, deletion and changes in the 2018 International Plumbing Code and contained in this chapter shall be as set out below: Section 101.1: Insert the words "City of Jefferson" as the name of the jurisdiction. Section 103: Department of Plumbing Inspection Delete Section 103.1, 103.2, and 103.3 and insert in their place: 103.1 General: The department of plumbing inspection known as the Department of Planning and Protective Services is hereby continued and the executive official in charge thereof shall be known as the Director of Planning and Protective Services. Wherever the words "code official" appear in this code, it shall mean the Director of Planning and Protective Services or his or her designee, such designee to be also known as the "Plumbing Inspector." 103.1.1 Qualifications of Plumbing Inspector: The Plumbing Inspector shall be of good moral character and be physically able to carry out all the provisions of the Plumbing Code. The Plumbing Inspector shall have 4,000 or more hours experience as a licensed journeyman in the trade. The Plumbing Inspector shall be a City of Jefferson licensed journeyman plumber, but shall not be actively engaged in the plumbing business, nor associated with the operation of any person, firm or corporation engaged in the plumbing business in Jefferson City. The Plumbing Inspector shall obtain Editor’s note: Deleted language shown thus. Added language shown thus. a Master Plumber license and all applicable International Code Council plumbing certificates within two (2) years of being appointed by the City Administrator. 103.2 Appointment: The Plumbing Inspector shall be appointed by the City Administrator. 103.3 Deputies: The Director of Planning and Protective Services shall recommend to the City Administrator the employment of plumbing inspectors and other employees in sufficient numbers to assure enforcement of the Plumbing Code. Section 106.1: Add the following: 106.1.3 Permit Application: Application for permits for plumbing work shall be made on forms provided by the City Administrator. 106.1.4 Permits: Plumbing permits shall only be issued to licensed plumbing contractors and approved qualified home owners. 106.1.5 Homeowner Permits: A permit may be issued to a qualified person (qualification shall be determined by a test of basic knowledge of plumbing principles) to do work in a single family dwelling used exclusively for their living purposes, including the usual accessory buildings and quarters in connection with such buildings, provided that the person is a bona fide owner of such dwelling and shall occupy said dwelling for one (1) calendar year after date of approved final inspection of work covered by the permit. Owner shall personally purchase all materials and perform all labor in connection therewith, and that the applicant shall file an affidavit certifying that these conditions are correct before the issuance of the permit. Work performed under any permit shall be subject to all applicable regulatory provisions of this Code. Section 106.2: Add the following items to exempt work: 3.a) Water faucet repair/replacement b) Toilet tank fixtures repair/replacement c) Bathroom stool replacement d) Bathroom/kitchen drains unclogging Section 106.6.1: Replace this section with the following: Where work for which a permit is required by this Code is started prior to obtaining said permit, the fees specified in Appendix Y of the Code of the City of Jefferson shall be doubled. Should any person, firm or corporation commit a second offense by starting work without permit after so doing on a previous occasion, he or she shall pay three times the customary fee in order to obtain the necessary permit. Any offense shall subject the offender to prosecution under section 108.4. In the event any person, firm or corporation fails to obtain the necessary permit(s) within 5 days after being notified in writing to do so by the Building Official, he or she shall pay in addition to the usual fee or increased penalty as provided above the sum of $25.00 for each calendar day in excess of the aforesaid 5 days that transpire prior to his or her obtaining the necessary permit. The payment of any or several of the above stated penalty fees shall not relieve any person, firm or corporation from fully complying with the requirements of this code in the execution of the work nor from any other penalties prescribed herein, or in the City Code. Section 106.6.2: Insert the following: The fees for building construction permits shall be set in Appendix Y of the City Code for the City of Jefferson. Section 106.6.3 Fee refunds: Delete this section. Section 107.2: Add item (4): (4) Notice of inspection; it shall be the duty of the permit holder to contact the Department of Planning and Protective Services to arrange for each required inspection. The permit holder shall allow twenty-four (24) hours for the Plumbing Inspector or Code Enforcement personnel to conduct Editor’s note: Deleted language shown thus. Added language shown thus. required inspections during the City's normal working hours. Section 108.4: Replace this section with the following: Any person who shall violate a provision of this Code or shall fail to comply with any of the requirements thereof or who shall erect, construct, alter or repair a building or structure in violation of an approved plan or directive of the Building Official, or of a permit or certificate issued under the provisions of this code, shall be punished by a fine as set forth in Section 1-13 of the City Code. Each day that a violation continues shall be deemed a separate offense. Section 108.5: Replace the last seven words with the following: "…shall be subject to the penalties specified in Section 108.4." Section 109: Delete Sections 109.2 thru 109.7 and insert in their place the following: 109.2 Board of Plumbing Review and Examiners, Appointment and Term of Office: Division 2 of Article XIII, Chapter 7, establishes a board of plumbing examiners and review with attendant duties and powers. Whenever reference is made to the "Board" in Section 8-4 of Chapter 8 of the Code of the City of Jefferson, Missouri, reference is to the board of plumbing review and examiners. 109.2.1 Duties of the Board: The Board shall act on grievances by an applicant for a plumbing permit, the holder of plumbing permit, or the owner and/or agent of a building or structure wherein plumbing work is to be installed. Such grievances shall be an appeal of the decision of the Plumbing Inspector or authorized agent or representative. A grievance is refusing to grant a modification of provision of the Plumbing Code governing the installations or materials to be used. Applications for appeal will be submitted to the Director of Planning and Protective Services or an authorized representative, when it is claimed that: 1.The true intent of the Plumbing Code or rules adopted thereunder has been incorrectly interpreted. 2.The provisions of the Plumbing Code do not fully apply. At such time as the Board meets to act on such an appeal, if one of the members of said Board has a financial or material interest in the appeal, that member shall not vote. A simple majority of those voting shall constitute a qualified decision. In the event the voting members of the Board are evenly divided, the decision of the Plumbing Inspector shall be affirmed and the Board may review all examinations and the Plumbing Code and shall transmit to City Council any and all recommendations and/or changes necessary to update the Plumbing Code. 109.2.2 Meeting of the Board: The Board shall meet at such intervals as may be necessary for the proper performances, upon call of the Board Chair, but not less than twice a year. Minutes of meetings will be kept on file for Council review. 109.2.3 Licenses: No person, firm or corporation shall install, repair, alter, or extend any plumbing system within the City of Jefferson unless licensed as required in this code. Plumbing System includes the water supply and distribution pipes; plumbing fixtures and traps; soil, waste and vent pipes, and sanitary and storm sewer and building drains; in addition to their respective connections, devices and appurtenances within a structure or premises (five (5) feet outside of the building is limited to 6" maximum diameter pipe for sewers and building drains and 2" maximum diameter pipe for water service) and their extension to the purveyors or other water supply and the connection there to a point of disposal. 109.2.3.1 Application, Qualification and Fee for Licenses: Persons desiring a license shall complete and submit to the Plumbing Inspector an application for license. (Applications are obtained from the Department of Planning and Protective Services). 109.2.4 Plumbing Contractor License: Persons desiring a Plumbing Contractor License shall be or employ full time a licensed Master Plumber and maintain a five thousand dollar ($5,000) surety bond. Said bond shall indemnify and keep harmless the City of Jefferson from all liability from any Editor’s note: Deleted language shown thus. Added language shown thus. accidents or damages arising from negligence or unskillfulness in doing or protecting work or any unfaithful or inadequate work done in pursuance of the Plumbing Business and that all street and right of way shall be restored to a condition acceptable to the City of Jefferson, Department of Public Works and shall maintain the acceptable condition for a period of one (1) year thereafter. This license is renewable annually for a fee as stated in Appendix Y and shall be renewed during January of the following calendar year. Persons licensed as a Plumbing Contractor shall immediately notify the Plumbing Inspector, in writing, of any changes of name, address, phone number, or location of their plumbing business. 109.2.4.1 Plumbing Contractor Insurance: The contractor shall provide a certificate of insurance coverage with their application as indicated below starting with 2020 license renewal. The insurance shall be in effect while the contractor is licensed. It is further made a violation of this code to provide fraudulent information to the department. a. Workers' compensation coverage or an affidavit signed by the applicant attesting that the contractor is exempt. b. Minimum limits of Commercial General Liability insurance shall be $500,000 per occurrence for bodily injury, personal injury and property damage, with an annual aggregate of $500,000. 109.2.5 Master Plumber Licenses: Persons desiring a license shall have been licensed as a journeyman with the City of Jefferson a minimum of two (2) years or provide proof of licensed journeyman and master experience acceptable to the Board, and score a minimum of 75% on the Thomson Pro-Metric Testing or Pearson VUE Master Plumber Examination or International Code Council International Plumbing Code and Fuel Gas Code. This license requires a fee as stated in Appendix Y and is renewable every three years (starting in July of 2022 and then triennially afterwards) for the fee stated in Appendix Y. A Master Plumber who also holds one (1) or more additional trade licenses with the City of Jefferson may supervise no more than two (2) apprentices in any one (1) trade at any one (1) permitted job site. 109.2.6 Journeyman Plumbing Licenses: Persons desiring a license shall have been licensed as an apprentice with the City of Jefferson a minimum of four (4) years and shall have worked under the direct supervision of a licensed journeyman or master plumber during these four (4) years or show proof of four (4) years plumbing experience acceptable to the Board and score a minimum of 75% on the Thomson Pro-Metric Testing or Pearson VUE Journeyman Plumbers Examination or International Code Council International Plumbing Code and Fuel Gas Code. This license requires a fee as stated in Appendix Y and is renewable every three years (starting in July of 2022 and then triennially afterwards) for the fee stated in Appendix Y. A Journeyman Plumber who also holds one (1) or more additional trade licenses with the City of Jefferson may supervise no more than two (2) apprentices in any one (1) trade at any one (1) permitted job site. 109.2.7 Apprentice Plumber License: Persons desiring a license to work as an apprentice plumber shall submit their name, address, phone number and social security number with the fee as stated in Appendix Y to the Plumbing Inspector. This license is renewable each calendar year. Holder of an apprentice plumber license may only work under the direct supervision of a licensed master or journeyman plumber. The ratio of apprentices to journeyman or master is two (2) to one (1). Apprentices may only obtain one (1) trade license per calendar year. 109.2.8 Licenses, Suspension or Revocation: The Board may suspend or revoke the license of any apprentice, journeyman, master or contractor plumber when charges are made against them by the Plumbing Inspector, and the Board finds the person charged is incompetent or had willfully violated the provisions of this Code. Prior to Board action, the person charged shall be given at least ten (10) days' notice of the time and place of a formal hearing on said charges and the person charged shall be apprised of the charges. The person charged shall be given the opportunity to appear in person or with an attorney and shall have the burden of showing cause why the license should not be suspended or revoked. The Board shall render its decision within a reasonable time after the hearing. The decision shall be final, no appeal shall be allowed. The Board may dismiss the charges, suspend the license for such period deemed proper or permanently revoke the charged person's license. A person Editor’s note: Deleted language shown thus. Added language shown thus. whose license has been revoked by the Board shall not be permitted to re-apply for a license for a period of one (1) year, and must successfully pass any required examination for the license. 109.2.9 Assignment of Contractor Licenses: No person licensed as a Plumbing Contractor shall allow this license to be used by others for the purpose of obtaining Plumbing Permits or knowingly allow non-licensed persons to do plumbing work. 109.3.0 Re-Examination: Persons who fail to pass the examination as prescribed may apply for re- examination after the expiration of one hundred twenty (120) days. Should applicant fail on re- examination, the applicant may not re-apply for a period of 120 days and shall be considered a new applicant. Section 305.4: Add the following line to this section: "The frost line in City of Jefferson, Missouri is 24 inches." Section 305.4.1: Replace this section with the following: 305.4.1 Sewer depth: Building sewers that connect to private sewage disposal systems shall be installed not less than 24 inches below finished grade at the point of septic tank connection. Building sewers shall be installed not less than 24 inches below finished grade. Section 312.6 Gravity Sewer Test: Delete this section. Section 312: Add these sections: 312.10.3 Testing of back flow prevention assemblies shall be conducted by City of Jefferson, Missouri licensed Journeyman or Master Plumber certified by the State of Missouri as a back flow prevention assembly tester. 312.10.4 Inspection and testing of back flow prevention assemblies: After the required test of a back flow prevention assembly at time of installation, the testing requirements shall become the responsibility of the water purveyor. Section 603 Water Service: Add this section: Section 603.1.1 Provide 14 gauge tracer wire or other approved utility location technology over water service lines from the structure to the water main connection (RSMo 319.033.1). Tables 605.3 Water Service Pipe, 605.4 Water Distribution Pipe, and 605.5 Pipe Fitting: Replace these tables with the following tables: Editor’s note: Deleted language shown thus. Added language shown thus. Table 605.3 Water Service Pipe Material Standard Brass Pipe ASTM B43 Copper on Copper Alloy Pipe ASTM B 42; ASTM B 302 Copper or Copper Alloy Tubing (Type K or WK) ASTM B 75; ASTM B 88; ASTM B 251; ASTM B 447 Cross-Linked Polyethylene (PEX) plastic tubing Plastic Pipe and Tubing ASTM F 876; ASTM F 877; AWWA C904 CSA B 137.5; SDR 9 4710 CTS Ductile Iron Water Pipe AWWA C 151; AWWA C 115 Polyethylene (PE) plastic pipe ASTM D 2239, ASTM D 3035, AWWA C901; CSA B137.11 Polyethylene PE Plastic Tubing ASTM D 2737; AWWA C901; CSA B 137.1 Stainless steel pipe (Type 304/304L) ASTM A 312, ASTM A 778 Stainless steel pipe (Type 316/316L) ASTM A 312, ASTM A 778 Editor’s note: Deleted language shown thus. Added language shown thus. Table 605.4 Water Distribution Pipe Material Standard Brass Pipe ASTM B 43 Copper or Copper Alloy Pipe ASTM B 42; ASTM B 302 Copper or Copper Alloy Tubing (Type K, WK, L, WL, M or WM) ASTM B 75; ASTM B 88; ASTM B 251; ASTM B 447 Cross-Linked Polyethylene (PEX) Plastic Tubing ASTM F 876, ASTM F 877 CSA B137.5 Cross-Linked Polyethylene/aluminum/high-density polyethylene (PEX-AL-HDPE) pipe ASTM F 1281, ASTM F 2262, CSA B137.10 Cross-Linked Polyethylene/aluminum/high-density polyethylene (PEX-AL-HDPE) ASTM F 1986 Ductile iron pipe AWWA C151/A21.51, AWWA C115/A21.15 Polyethylene/aluminum/polyethylene (PE-AL-PE) composite pipe ASTM F 1282 Polyethylene of raised temperature (PE-RT) plastic tubing ASTM F 2769 Polypropylene (PP) plastic pipe or tubing ASTM F 2389; CSA B137.11 Stainless steel pipe (Type 304/304L) ASTM A 312; ASTM A 778 Stainless steel pipe (Type 316/316L) ASTM A 312; ASTM A 778 Editor’s note: Deleted language shown thus. Added language shown thus. Table 605.5 Pipe Fittings Material Standard Cast Iron ASME B 16.4 Copper or Copper Alloy ASME B 16.15; ASME B 16.18; ASME B 16.22; ASME B 16.26; ASME B 16.51; ASSE 1061, ASTM F 1476, ASTM F 1548 Cross-linked polyethylene/aluminum/high-density polyethylene (PEX-AL-HDPE) ASTM F 1986 Fittings for polyethylene (PEX) plastic tubing ASSE 1061, ASTM F 877, ASTM F 1807, ASTM F 1960, ASTM f 2080, ASTM F 2098, ASTM F 2159, ASTM F 2434, ASTM F 2735, CSA B137.5 Fittings for polyethylene of raised temperature (PE-RT) plastic tubing ASTM F 1807, ASTM F 2098, ASTM F 2159, ASTM F 2735, ASTM F 2769 Gray Iron and Ductile Iron ASTM F 1476, ASTM F 1548, AWWA C110/A21.10; AWWA C153/A21.53 Insert for polyethylene/aluminum/polyethylene (PE-AL-PE) and cross-linked polyethylene/ aluminum/cross-linked polyethylene (PEX-AL-PEX) ASTM F 1974, ASTM F 1281, ASTM F 1282, CSA B137.9, CSA B 137.10M Metal (brass insert fittings for polyethylene/aluminum/polyethylene (PE-AL-PE) and cross-linked polyethylene/ aluminum/cross-linked polyethylene (PEX-AL-PEX) ASTM F 1974 Polyethylene (PE) Plastic ASTM D 2609, ASTM D 2683, ASTM D 3261, ASTM F 1055, CSA B 137.11 Polypropylene (PP) plastic pipe or tubing ASTM F 2389, CSA B137.11 Stainless steel (Type 304/304L) ASTM A 312, ASTM A 778, ASTM F 1476, ASTM F 1548 Stainless steel (Type 316/316L) ASTM A 312, ASTM A 778, ASTM F 1476, ASTM F 1548 Editor’s note: Deleted language shown thus. Added language shown thus. Steel ASTM B 16.9; ASME B 16.11,ASME B 16.28, ASTM F 1476, ASTM F 1548 Section 608.14.2.2: Add this section: 608.14.2.2 Back flow preventers installation height shall be one (1) foot minimum and five (5) feet maximum. Section 608.16.5: Replace this section with the following: 608.16.5 Connection to Lawn Irrigation System: The potable water supply to lawn irrigation system shall be protected against back flow by an atmospheric-type vacuum breaker, a pressure-type vacuum breaker, a double check-valve assembly or a reduced-pressure principle back flow preventer. A valve shall not be installed downstream from an atmospheric-type vacuum breaker. Where chemicals are introduced into the system, the potable water shall be protected by a reduced pressure principle back flow preventer. Section 608.17.1: Replace this section with the following: 608.17.1: An individual water supply shall be located constructed as currently required by the State of Missouri and U.S. Government (Federal) requirements to be safeguarded against contamination. State and Federal requirements shall govern if different than the following sections under this heading. Section 701.4 Sewage Treatment: Add the following section: 701.4.1: Private Sewage Disposal System shall be as currently required by the State of Missouri Department of Health and Senior Services 19 CSR 20-3.060 Minimum Construction Standards for on-site sewage disposal system (RSMo 701.025 - 701.059). Tables 702.1, 702.2, 702.3, material's column, delete the following: "cellular core or composite wall". Table 702.3 Building Sewer Pipe: Delete SDR 35. Section 703: Add the following sections: 703.7: Minimum size for a building sewer or building drain is 4 inches and a minimum of schedule 40 (non-metallic). 703.8: Provide a 14 gauge tracer wire over the structure's building drain from its exterior cleanout to the public sewer connection (RSMo 319.033.1). Section 708.1.3: Replace this section with the following: 708.1.3 Building Drain and Building Sewer Junction: There shall be an exterior two-way or double clean out at the junction of the building drain and the building sewer within five (5) feet of the structure unless a different distance is approved. The two-way fitting with a single riser shall be installed up to finish grade level for installations two feet (2') or less. Two wyes and eighth bends (double clean out with wyes arranged so the entire piping can be cleaned) with risers up to finish grade level shall be used for installations over two feet (2') deep. Plugs and caps shall be of approved type to serve each location. Section 715.1: Replace this section with the following: 715.1 Sewage Backflow. Where plumbing fixtures are installed on a floor with a finished floor elevation below the elevation of the manhole cover of the next upstream manhole in the public sewer, all fixtures shall be protected by a backwater valve installed in the building drain. Section 903.1: Insert 12" for the termination extension above the roof. Section 904: Add the following section : 904.1.3 Main Vent Required: Minimum vent s ize required: Every drainage system rece 1v mg discharge of!! water closet shall have!! minimum o f one : three in c h .en ve n t or the equivalent of three : two inch a::.l vents connected to the drainage system a nd .!:.!!!!. as direct as possible through to the open air a bove th e roo f. Section 918 Air Admittance Valves: R e pl ace this entire section with the fo ll ow ing: 918 Air Admittance Va lves: 918.1 General: Air a dmittan ce valves shall not be installe d unless prio r approval~ r ece iv ed from the code official. Secti o n I 003.3.1 : Add the following section: 1003.3.1.1 Grease Interceptor Design : The inlet (effluent) shall be two inches a::.l above the o utlet (effluent). A center ba ffle s ha ll run to within s ix inc hes ~ of the bottom in s id e and be sealed to the !Q1! and both sides. The outlet s hall have!! tee baffle with !Q1! open and the bottom extended to within six inches~ of the bottom in s id e. The inle t shall h ave!!~ (90°) bend sweep in s talled with the o pen end down and extended down one foot-four inches (1'-4"). There sha ll be !! man h o le o r holes installed~ the en tire inside of the interceptor can be cl ea n ed. Sectio n I 003.9: Add the foll owing section: 1003.9.1 All outside intercepto rs whe n vented back t o building mu st terminate through roof, se p arate from the sanitary syste m . (Ord . No. 11202, § 2 , 4-1 7-89; Ord . 121 3 8, § 2, 8-15-94; Ord. 13578, § 2 , 7-21 -2 0 03; O rd . 14106, §I , 10-1 6-2006; Ord . 14484, § 2 , 3-2-2009; Ord. 14973 , § I, 5-2 1-20 12; Ord. No. 128 10, § 2, 9-8-98 ; O rd. 14484, § 2, 3 -2-2 009; Ord . No. 12810, § 2, 9-8-98 ; Ord. 14484, § 2 , 3-2-2009 ; Ord. No. 11 905 , § 8 , 5-17-93; Ord. N o. 15486, § 2 , 2 -1- 2 0 16 ; Ord . No. 15704, § 2, 8-2 1-20 17 ; Ord. No. 159 16 , § 2 , 5-20-20 19 ) Section 3. This Ordinance shall be in full force and effect f ro m 60 calendar days after the date of its passage and approval. Passed :. ___________ _ Approved: __________ _ Presiding Officer Mayor Carrie T erg in ATTEST: APPROVED AS TO FORM : - City Clerk City Attorney ( ~ Editor's note: Deleted language shown tffiffi . Added language shown thus. BILL SUMMARY BILL NO: 2022-018 ,2022-019,2022-020 ,2022-021 ,2022-022 ,2022-023 ,2022-024 SPONSOR: Councilmember Fitzwater SUBJECT: Amending Chapters 8 and 13 of City Code, Pertaining to Updating the Construction and Fire prevention codes from the 2015 Editions to the 2018 Editions from the International Code Council. DATE INTRODUCED: June 21 , 2022 ~ ~ DEPARTMENT DIRECTOR: ·= ;( _ CITY ADMINISTRATOR: .lc= -4? Staff Recommendation: Approve. Summary: These proposed bills are modifications to City Code to adopt updated versions of various construction and fire prevention codes. Overall , ten (1 0) different International Code Council (ICC) model codes and the 2017 NFPA National Electric Code are recommended to be adopted by reference . Each code addresses unique aspects of building construction , maintenance and use. Origin of Request: Building Regulations Division Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Matthew Kreyling Background Information: In general , building codes provide minimum construction standards to protect the health , safety and welfare of the users of the structures . Since new materials and techniques are being developed, building codes are constantly be ing reviewed and modified by the construction industry. Another source of code updates is caused by disasters or building failures with loss of life. To assist in this industry update , the International Code Council (ICC) is a leading building code organization . Proposed updates are reviewed and approved by its members . These updates are published every three (3) years and are then made available for adoption by communities. The City of Jefferson has adopted versions of model building codes since May of 1935 to help protect its citizens . The last building code adoption was the 2015 edition in August of 2017. Since the City Council has recognized the importance of updating building codes , it passed a resolution (RS 2019-17) in February 2019 to form an Ad Hoc Steering Committee (referred to as the "Committee") and its several sub-committees to review and make recommendations on the new code editions. Fiscal Information: No fiscal impact. The Committee members were appointed by the City Council and are comprised of seven (7) individuals. The Committee first met in February of 2020 and formed three (3) technical subcommittees to review the various codes. The committee appointed members from itself to chairs and vice chairs of the subcommittees for coordination. In all, sixteen (16) volunteers from the community reviewed the codes and included: • Eight (8) design professionals (architects and engineers) • Five (5) contractors • Two (2) members related to construction (material suppliers, fire inspector) • One (1) owner/developers The Committee members are: Chris Yarnell – Chair Nick Borgmeyer Bruce Dawson Jim Dove Wes Doerhoff – Vice-Chair Nick Peckham Holly Stitt The technical sub-committee members are: Building, Existing Building, Property Maintenance, and Fire Codes: Wes Doerhoff – Chair Nick Borgmeyer Holly Stitt Brian Connell Emad Faddoul Fuel Gas, Energy Conservation, and Mechanical Codes : Nick Peckham – Chair Jim Dove Holly Stitt Fred Malicoat Bret Stieferman Jeremy Wilhelm Residential, Swimming Pool & Spa, and Wildland Urban Interface Codes: Chris Yarnell – Chair Bruce Dawson Holly Stitt Mike Crocker Emad Faddoul Dean Holtmeyer Bob Scruggs Charles Skornia Primary City Staff that attended meetings: Jason Turner, Division Chief – JCFD Matthew Kreyling, Building Official – PPS Brian Allen, Building Inspector - PPS Besides committee members listed above, technical experts in various areas were invited to meetings to share their professional opinions on topics. In addition, a web page was created on the City of Jefferson’s web site for communicating progress on the building code review. The page is located at: https://www.jeffersoncitymo.gov/government/building_regulations/2018_building_code_review.php The final building code recommendation from the Committee was made on March 24, 2022. This was after more than 33 public meetings to review the codes in detail. The final recommendation was to adopt the following codes with amendments: 1. NFPA 70 National Electric Code, 2017 Edition* 2. 2018 International Plumbing Code* 3. 2018 International Mechanical Code* 4. 2018 International Fuel Gas Code* 5. 2018 International Energy Conservation Code 6. 2018 International Building Code* 7. 2018 International Residential Code* 8. 2018 International Existing Building Code* 9. 2018 International Swimming Pool and Spa Code* 10. 2018 International Property Maintenance Code* 11. 2018 International Fire Code* * Previous versions of this model code have been adopted. Please note that items number 1 & 2 on this list were recommended by the City’s Electrical and Plumbing licensing boards. By City Ordinance, these codes are reviewed annually by the standing board for any revision or updating to newer editions. The code review recommendation to the City Council includes adoption of an additional model code, specifically the Energy Conservation Code. While the Residential Code contains insulation requirements for the construction of single-family and two-family (duplex) buildings, the Building Code relies on the requirements of the Energy Conservation Code for minimum standards in building equipment energy usage and exterior envelope insulation standards. Adopting this code directly into City Code defines enforcement of the entire specialized code. Otherwise, this code would be limited to a small portion of its reference in other codes. The adoption of this code will fill in a technical gap within the City’s adoption of construction codes. During review of the 2018 code editions, the main concern was regarding a retroactive requirement to install automatic sprinkler systems in banquet halls, nightclubs, restaurants, cafeterias, taverns and bars that met specific criteria. Ultimately, the committee has recommended an amendment to delete this new requirement. The increase in safety brought about by such a broad application of a requirement that would be triggered by the continuation of an otherwise legal use was seen as onerous for building owners and tenants. The codes have and continue to allow for and require upgrades to safety systems when a building owner or tenant initiates a construction project of their own accord. Minutes of the public meetings conducted are online under “Ad Hoc Steering Committee on Building Construction Codes - 2018” meeting at: https://portal.laserfiche.com/Portal/Browse.aspx?id=600573&repo=r -49e9e584 Editor’s note: Deleted language shown thus. Added language shown thus. BILL NO. 2022-020 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, ARTICLE I, SECTION 8-6, SECTION 8-7, SECTION 8-8, AND SECTION 8-9 BY REPLACING THE ADOPTION OF THE 2015 INTERNATIONAL MECHANICAL CODE AND 2015 INTERNATIONAL FUEL GAS CODE BY ADOPTION OF THE 2018 INTERNATIONAL MECHANICAL CODE AND 2018 INTERNATIONAL FUEL GAS CODE. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -6 (Adoption of the 2015 International Mechanical Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-6 Adoption of the 2018 International Mechanical Code The 2018 International Mechanical Code, published by the International Code Council, Inc., is hereby adopted and incorporated herein by reference as the Mechanical Code of the City of Jefferson, Missouri with the additions, insertions, deletions and changes contained within this chapter. (Ord. No. 15705, § 1, 8-21-2017) Section 2. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -7 (Amendments), is hereby deleted and the following is added in lieu thereof: Sec. 8-7 Amendments to the 2018 International Mechanical Code. The following additions, insertions, deletions and changes are made to the 2018 International Mechanical Code, otherwise referred to herein as the Mechanical Code of the City of Jefferson: Section 101.1 Title.: Insert the words "City of Jefferson" as the name of jurisdiction. Section 103 DEPARTMENT OF MECHANICAL INSPECTION: Delete Sections 103.1, 103.2 & 103.3 in their entirety and replace with the following: Section 103.1 General. The department of mechanical inspection known as the Department of Planning and Protective Services is hereby continued and the executive official in charge thereof shall be known as the Director of Planning and Protective Services. Wherever the words Code Official appear in this Code, it shall be held to mean the Director of Planning and Protective Services or his or her designee. Section 103.2 Appointment. The Director of Planning and Protective Services shall be appointed and removed as provided by the City Code. Section 103.3 Deputies. The Director of Planning and Protective Services shall recommend to the City Administrator the employment of building inspectors in sufficient numbers to assure Editor’s note: Deleted language shown thus. Added language shown thus. enforcement of the Mechanical Code. Section 106 PERMITS: Section 106.2 Permits not required.: Add the following item: 9. Boilers that are inspected by a state or federal agency. The contractor shall provide inspection reports to the code official to be qualified for the permit exemption. Piping and other utility connections to and from the boiler are not exempt from permit. Section 106.5.2 Fee schedule.: Delete in its entirety and replace with: The fees for work shall be as indicated in Appendix Y of the City Code of the City of Jefferson. Section 106.5.3 Fee refunds.: Delete in its entirety. Section 108 VIOLATIONS: Section 108.4 Violation penalties.: Delete in its entirety and replace with: Any person who shall violate a provision of this Code or shall fail to comply with any of the requirements thereof or who shall erect, construct, alter or repair mechanical work in violation of an approved plan or directive of the code official, or of a permit or certificate issued under the provisions of this code, shall be punished by a fine as set forth in Section 1-13 of the City Code. Each day that a violation continues shall be deemed a separate offense. Section 108.5 Stop work orders.: In the last sentence, replace “shall be liable for a fine of not less than [AMOUNT] dollars or more than [AMOUNT] dollars.” with “shall be subject to the penalties specified in Section 108.4.” Section 109 MEANS OF APPEAL. Delete this section in its entirety and replace with: Section 109.1 General. Any owner, agent or other person shall have the right to seek judicial review of a decision of the code official refusing to grant a modification to the provisions of this Code covering the manner of construction or materials to be used in the erection, alteration or repair of work covered by this code. The petition for judicial review shall be to the circuit court of Cole County as established in Article 536 of the Revised Statutes of Missouri. Section 304.11 Guards. Delete the exception in its entirety. Section 504.8.2 Duct installation. Delete the last sentence of the first paragraph. Section 1101.10 Locking access port caps. Delete this section in its entirety. (Ord. No. 15705, § 2, 8-21-2017) Section 3. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -8 (Adoption of the 2015 International Fuel Gas Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-8. - Adoption of the 2018 International Fuel Gas Code. The 2018 International Fuel Gas Code, published by the International Code Council, Inc., is hereby adopted and incorporated herein by reference as the Fuel Gas Code of the City of Jefferson, Missouri with the additions, insertions, deletions and changes contained within this chapter. (Ord. No. 15705, § 1, 8-21-2017) Section 4. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8-9 (Amendments), is hereby deleted and the following is added in lieu thereof: Editor’s note: Deleted language shown thus. Added language shown thus. Sec. 8-9 Amendments to the 2018 International Fuel Gas Code. The following additions, insertions, deletions and changes are made to the 2018 International Fuel Gas Code, otherwise referred to herein as the Fuel Gas Code of the City of Jefferson: Section 101.1 Title. Insert the words "City of Jefferson" as name of jurisdiction. Section 103 DEPARTMENT OF INSPECTION: Delete Sections 103.1, 103.2 & 103.3 in their entirety and replace with the following: Section 103.1 General. The department of inspection known as the Department of Planning and Protective Services is hereby continued and the executive official in charge thereof shall be known as the Director of Planning and Protective Services. Wherever the words Code Official appear in this Code, it shall be held to mean the Director of Planning and Protective Services or his or her designee. Section 103.2 Appointment. The Director of Planning and Protective Services shall be appointed and removed as provided by the City Code. Section 103.3 Deputies. The Director of Planning and Protective Services shall recommend to the City Administrator the employment of building inspectors in sufficient numbers to assure enforcement of the Fuel Gas Code. Section 106 PERMITS: Section 106.6.2 Fee schedule.: Delete in its entirety and replace with: The fees for work shall be as indicated in Appendix Y of the City Code of the City of Jefferson. Section 106.6.3 Fee refunds.: Delete in its entirety. Section 108 VIOLATIONS: Section 108.4 Violation penalties.: Delete in its entirety and replace with: Any person who shall violate a provision of this Code or shall fail to comply with any of the requirements thereof or who shall erect, construct, alter or repair fuel gas work in violation of an approved plan or directive of the code official, or of a permit or certificate issued under the provisions of this code, shall be punished by a fine as set forth in Section 1-13 of the City Code. Each day that a violation continues shall be deemed a separate offense. Section 108.5 Stop work orders.: In the last sentence, replace “shall be liable for a fine of not less than [AMOUNT] dollars or more than [AMOUNT] dollars.” with “shall be subject to the penalties specified in Section 108.4.” Section 109 MEANS OF APPEAL: Delete this section in its entirety and replace with: Section 109.1 General. Any owner, agent or other person shall have the right to seek judicial review of a decision of the code official refusing to grant a modification to the provisions of this Code covering the manner of construction or materials to be used in the erection, alteration or repair of work covered by this code. The petition for judicial review shall be to the circuit court of Cole County as established in Article 536 of the Revised Statutes of Missouri. Section 406.4 Test pressure measurement. In the last sentence, delete “five” and replace with “two”. Section 406.4.1 Test pressure. Delete “3 psig (20 kPa gauge)” and replace with “20 psig (140 kPa gauge)”. Section 505.1.1 Commercial cooking appliances vented by exhaust hoods. Delete t he exception and r e place with: "Exc e ptio n : An interloc k svstem b e twee n the cooking a pplia nce(s) and the exh a us t hood syste m s ha ll not be required whe re the fo ll o wi ng a r e provid e d: !:. H eat sens ors or o the r a pprove d me thods a uto m a tica ll v activa te t he e xh a u st hood svste m whe n c ooking o pe r a ti o ns occ ur. b A liste d ca rbon mo noxide d e tecti o n sys te m~ in stall ed so as to p reven t a ppl ian ce o p e r atio n upon signa l initia tion. (Ord. No. 15705, § 2, 8-2 1-20 17) Section 5. This Ordinance shall be in full force and effect from 60 calendar days after the date of its passage and approval. Passed : ____________ _ Approved: __________ _ Pres iding Officer Mayor Carrie Terg in ATTEST: APPROVED A S TO FORM : C ity Clerk City f tt'orney Ed ito r's note : Deleted language s hown tAtJ.s. Added lang ua ge s how n thus . BILL SUMMARY BILL NO: 2022-018 ,2022-019,2022-020 ,2022-021 ,2022-022 ,2022-023 ,2022-024 SPONSOR: Councilmember Fitzwater SUBJECT: Amending Chapters 8 and 13 of City Code, Pertaining to Updating the Construction and Fire prevention codes from the 2015 Editions to the 2018 Editions from the International Code Council. DATE INTRODUCED: June 21 , 2022 ~ ~ DEPARTMENT DIRECTOR: ·= ;( _ CITY ADMINISTRATOR: .lc= -4? Staff Recommendation: Approve. Summary: These proposed bills are modifications to City Code to adopt updated versions of various construction and fire prevention codes. Overall , ten (1 0) different International Code Council (ICC) model codes and the 2017 NFPA National Electric Code are recommended to be adopted by reference . Each code addresses unique aspects of building construction , maintenance and use. Origin of Request: Building Regulations Division Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Matthew Kreyling Background Information: In general , building codes provide minimum construction standards to protect the health , safety and welfare of the users of the structures . Since new materials and techniques are being developed, building codes are constantly be ing reviewed and modified by the construction industry. Another source of code updates is caused by disasters or building failures with loss of life. To assist in this industry update , the International Code Council (ICC) is a leading building code organization . Proposed updates are reviewed and approved by its members . These updates are published every three (3) years and are then made available for adoption by communities. The City of Jefferson has adopted versions of model building codes since May of 1935 to help protect its citizens . The last building code adoption was the 2015 edition in August of 2017. Since the City Council has recognized the importance of updating building codes , it passed a resolution (RS 2019-17) in February 2019 to form an Ad Hoc Steering Committee (referred to as the "Committee") and its several sub-committees to review and make recommendations on the new code editions. Fiscal Information: No fiscal impact. The Committee members were appointed by the City Council and are comprised of seven (7) individuals. The Committee first met in February of 2020 and formed three (3) technical subcommittees to review the various codes. The committee appointed members from itself to chairs and vice chairs of the subcommittees for coordination. In all, sixteen (16) volunteers from the community reviewed the codes and included: • Eight (8) design professionals (architects and engineers) • Five (5) contractors • Two (2) members related to construction (material suppliers, fire inspector) • One (1) owner/developers The Committee members are: Chris Yarnell – Chair Nick Borgmeyer Bruce Dawson Jim Dove Wes Doerhoff – Vice-Chair Nick Peckham Holly Stitt The technical sub-committee members are: Building, Existing Building, Property Maintenance, and Fire Codes: Wes Doerhoff – Chair Nick Borgmeyer Holly Stitt Brian Connell Emad Faddoul Fuel Gas, Energy Conservation, and Mechanical Codes : Nick Peckham – Chair Jim Dove Holly Stitt Fred Malicoat Bret Stieferman Jeremy Wilhelm Residential, Swimming Pool & Spa, and Wildland Urban Interface Codes: Chris Yarnell – Chair Bruce Dawson Holly Stitt Mike Crocker Emad Faddoul Dean Holtmeyer Bob Scruggs Charles Skornia Primary City Staff that attended meetings: Jason Turner, Division Chief – JCFD Matthew Kreyling, Building Official – PPS Brian Allen, Building Inspector - PPS Besides committee members listed above, technical experts in various areas were invited to meetings to share their professional opinions on topics. In addition, a web page was created on the City of Jefferson’s web site for communicating progress on the building code review. The page is located at: https://www.jeffersoncitymo.gov/government/building_regulations/2018_building_code_review.php The final building code recommendation from the Committee was made on March 24, 2022. This was after more than 33 public meetings to review the codes in detail. The final recommendation was to adopt the following codes with amendments: 1. NFPA 70 National Electric Code, 2017 Edition* 2. 2018 International Plumbing Code* 3. 2018 International Mechanical Code* 4. 2018 International Fuel Gas Code* 5. 2018 International Energy Conservation Code 6. 2018 International Building Code* 7. 2018 International Residential Code* 8. 2018 International Existing Building Code* 9. 2018 International Swimming Pool and Spa Code* 10. 2018 International Property Maintenance Code* 11. 2018 International Fire Code* * Previous versions of this model code have been adopted. Please note that items number 1 & 2 on this list were recommended by the City’s Electrical and Plumbing licensing boards. By City Ordinance, these codes are reviewed annually by the standing board for any revision or updating to newer editions. The code review recommendation to the City Council includes adoption of an additional model code, specifically the Energy Conservation Code. While the Residential Code contains insulation requirements for the construction of single-family and two-family (duplex) buildings, the Building Code relies on the requirements of the Energy Conservation Code for minimum standards in building equipment energy usage and exterior envelope insulation standards. Adopting this code directly into City Code defines enforcement of the entire specialized code. Otherwise, this code would be limited to a small portion of its reference in other codes. The adoption of this code will fill in a technical gap within the City’s adoption of construction codes. During review of the 2018 code editions, the main concern was regarding a retroactive requirement to install automatic sprinkler systems in banquet halls, nightclubs, restaurants, cafeterias, taverns and bars that met specific criteria. Ultimately, the committee has recommended an amendment to delete this new requirement. The increase in safety brought about by such a broad application of a requirement that would be triggered by the continuation of an otherwise legal use was seen as onerous for building owners and tenants. The codes have and continue to allow for and require upgrades to safety systems when a building owner or tenant initiates a construction project of their own accord. Minutes of the public meetings conducted are online under “Ad Hoc Steering Committee on Building Construction Codes - 2018” meeting at: https://portal.laserfiche.com/Portal/Browse.aspx?id=600573&repo=r -49e9e584 Editor’s note: Deleted language shown thus. Added language shown thus. BILL NO. 2022-021 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, ARTICLE I, SECTION 8-10, AND SECTION 8-11 BY INSERTING THE ADOPTION OF THE 2018 INTERNATIONAL ENERGY CONSERVATION CODE AND AMENDMENTS TO THE 2018 INTERNATIONAL ENERGY CONSERVATION CODE. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8-10 is hereby modified by inserting the adoption of the 2018 International Energy Conservation Code: Sec. 8-10 Adoption of the 2018 International Energy Conservation Code The 2018 International Energy Conservation Code, published by the International Code Council, Inc., is hereby adopted and incorporated herein by reference as the Energy Code of the City of Jefferson, Missouri with the additions, insertions, deletions and changes contained within this chapter. Section 2. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -11 is hereby modified by inserting the adoption of amendments to the 2018 International Energy Conservation Code: Sec. 8-11 Amendments to the 2018 International Energy Conservation Code. The following additions, insertions, deletions and changes are made to the 2018 International Energy Conservation Code, otherwise referred to herein as the Energy Code of the City of Jefferson: Section C101.1 Title.: Insert the words "City of Jefferson" as the name of jurisdiction. Section C101.5 Compliance. Insert the following exception: Exception: One- and two-family dwellings and multiple single-family dwellings (townhouses) shall meet the provisions of the International Residential Code as adopted by the City of Jefferson. Section C104 Fees. Section C104.2 Schedule of permit fees. Delete this section in its entirety and replace with the following: The fees for work shall be as indicated in Appendix Y of the City Code of the City of Jefferson. Section C104.5 Refunds. Delete this section in its entirety. Section C108.4 Failure to comply. Delete this section in its entirety and replace with the following: Any person who shall continue any work in or about the structure after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe conditions, shall be punished by a Editor’s note: Deleted language shown thus. Added language shown thus. fine as set forth in Section 1-13 of the City Code. Each day that a violation continues shall be deemed a separate offense. Section C109 Board of Appeals. Delete this section in its entirety and replace with: Section 109.1 General. Any owner, agent or other person shall have the right to seek judicial review of a decision of the code official refusing to grant a modification to the provisions of this Code covering the manner of construction or materials to be used in the erection, alteration or repair of work covered by this code. The petition for judicial review shall be to the circuit court of Cole County as established in Article 536 of the Revised Statutes of Missouri. Section R101.1 Title.: Insert the words "City of Jefferson" as the name of jurisdiction. Section R101.5 Compliance. Insert the following exception: Exception: One- and two-family dwellings and multiple single-family dwellings (townhouses) shall meet the provisions of the International Residential Code as adopted by the City of Jefferson. Section R104 Fees. Section R104.2 Schedule of permit fees. Delete this section in its entirety and replace with the following: The fees for work shall be as indicated in Appendix Y of the City Code of the City of Jefferson. Section R104.5 Refunds. Delete this section in its entirety. Section R108.4 Failure to comply. Delete this section in its entirety and replace with the following: Any person who shall continue any work in or about the structure after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe conditions, shall be punished by a fine as set forth in Section 1-13 of the City Code. Each day that a violation continues shall be deemed a separate offense. Section R109 Board of Appeals. Delete this section in its entirety and replace with: Section 109.1 General. Any owner, agent or other person shall have the right to seek judicial review of a decision of the code official refusing to grant a modification to the provisions of this Code covering the manner of construction or materials to be used in the erection, alteration or repair of work covered by this code. The petition for judicial review shall be to the circuit court of Cole County as established in Article 536 of the Revised Statutes of Missouri. Section 3. The City Code, Chapter 8 (Buildings and Building Regulations), “Sections 8- 10 - 8-17. Reserved”, is hereby modified by deleting and inserting “Sections 8 -12 – 8-17. Reserved” Section 4. This Ordinance shall be in full force and effect from 60 calendar days after the date of its passage and approval. Passed: Approved: Presiding Officer Mayor Carrie Tergin ATTEST: City Clerk APPROVED AS TO FORM : City Atl6rney I Editor's note : Deleted language shown tA1:10 . Added language shown thus . BILL SUMMARY BILL NO: 2022-018 ,2022-019,2022-020 ,2022-021 ,2022-022 ,2022-023 ,2022-024 SPONSOR: Councilmember Fitzwater SUBJECT: Amending Chapters 8 and 13 of City Code, Pertaining to Updating the Construction and Fire prevention codes from the 2015 Editions to the 2018 Editions from the International Code Council. DATE INTRODUCED: June 21 , 2022 ~ ~ DEPARTMENT DIRECTOR: ·= ;( _ CITY ADMINISTRATOR: .lc= -4? Staff Recommendation: Approve. Summary: These proposed bills are modifications to City Code to adopt updated versions of various construction and fire prevention codes. Overall , ten (1 0) different International Code Council (ICC) model codes and the 2017 NFPA National Electric Code are recommended to be adopted by reference . Each code addresses unique aspects of building construction , maintenance and use. Origin of Request: Building Regulations Division Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Matthew Kreyling Background Information: In general , building codes provide minimum construction standards to protect the health , safety and welfare of the users of the structures . Since new materials and techniques are being developed, building codes are constantly be ing reviewed and modified by the construction industry. Another source of code updates is caused by disasters or building failures with loss of life. To assist in this industry update , the International Code Council (ICC) is a leading building code organization . Proposed updates are reviewed and approved by its members . These updates are published every three (3) years and are then made available for adoption by communities. The City of Jefferson has adopted versions of model building codes since May of 1935 to help protect its citizens . The last building code adoption was the 2015 edition in August of 2017. Since the City Council has recognized the importance of updating building codes , it passed a resolution (RS 2019-17) in February 2019 to form an Ad Hoc Steering Committee (referred to as the "Committee") and its several sub-committees to review and make recommendations on the new code editions. Fiscal Information: No fiscal impact. The Committee members were appointed by the City Council and are comprised of seven (7) individuals. The Committee first met in February of 2020 and formed three (3) technical subcommittees to review the various codes. The committee appointed members from itself to chairs and vice chairs of the subcommittees for coordination. In all, sixteen (16) volunteers from the community reviewed the codes and included: • Eight (8) design professionals (architects and engineers) • Five (5) contractors • Two (2) members related to construction (material suppliers, fire inspector) • One (1) owner/developers The Committee members are: Chris Yarnell – Chair Nick Borgmeyer Bruce Dawson Jim Dove Wes Doerhoff – Vice-Chair Nick Peckham Holly Stitt The technical sub-committee members are: Building, Existing Building, Property Maintenance, and Fire Codes: Wes Doerhoff – Chair Nick Borgmeyer Holly Stitt Brian Connell Emad Faddoul Fuel Gas, Energy Conservation, and Mechanical Codes : Nick Peckham – Chair Jim Dove Holly Stitt Fred Malicoat Bret Stieferman Jeremy Wilhelm Residential, Swimming Pool & Spa, and Wildland Urban Interface Codes: Chris Yarnell – Chair Bruce Dawson Holly Stitt Mike Crocker Emad Faddoul Dean Holtmeyer Bob Scruggs Charles Skornia Primary City Staff that attended meetings: Jason Turner, Division Chief – JCFD Matthew Kreyling, Building Official – PPS Brian Allen, Building Inspector - PPS Besides committee members listed above, technical experts in various areas were invited to meetings to share their professional opinions on topics. In addition, a web page was created on the City of Jefferson’s web site for communicating progress on the building code review. The page is located at: https://www.jeffersoncitymo.gov/government/building_regulations/2018_building_code_review.php The final building code recommendation from the Committee was made on March 24, 2022. This was after more than 33 public meetings to review the codes in detail. The final recommendation was to adopt the following codes with amendments: 1. NFPA 70 National Electric Code, 2017 Edition* 2. 2018 International Plumbing Code* 3. 2018 International Mechanical Code* 4. 2018 International Fuel Gas Code* 5. 2018 International Energy Conservation Code 6. 2018 International Building Code* 7. 2018 International Residential Code* 8. 2018 International Existing Building Code* 9. 2018 International Swimming Pool and Spa Code* 10. 2018 International Property Maintenance Code* 11. 2018 International Fire Code* * Previous versions of this model code have been adopted. Please note that items number 1 & 2 on this list were recommended by the City’s Electrical and Plumbing licensing boards. By City Ordinance, these codes are reviewed annually by the standing board for any revision or updating to newer editions. The code review recommendation to the City Council includes adoption of an additional model code, specifically the Energy Conservation Code. While the Residential Code contains insulation requirements for the construction of single-family and two-family (duplex) buildings, the Building Code relies on the requirements of the Energy Conservation Code for minimum standards in building equipment energy usage and exterior envelope insulation standards. Adopting this code directly into City Code defines enforcement of the entire specialized code. Otherwise, this code would be limited to a small portion of its reference in other codes. The adoption of this code will fill in a technical gap within the City’s adoption of construction codes. During review of the 2018 code editions, the main concern was regarding a retroactive requirement to install automatic sprinkler systems in banquet halls, nightclubs, restaurants, cafeterias, taverns and bars that met specific criteria. Ultimately, the committee has recommended an amendment to delete this new requirement. The increase in safety brought about by such a broad application of a requirement that would be triggered by the continuation of an otherwise legal use was seen as onerous for building owners and tenants. The codes have and continue to allow for and require upgrades to safety systems when a building owner or tenant initiates a construction project of their own accord. Minutes of the public meetings conducted are online under “Ad Hoc Steering Committee on Building Construction Codes - 2018” meeting at: https://portal.laserfiche.com/Portal/Browse.aspx?id=600573&repo=r -49e9e584 Editor’s note: Deleted language shown thus. Added language shown thus. BILL NO. 2022-022 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, ARTICLE II, SECTION 8-18, SECTION 8-19, SECTION 8-21, SECTION 8-22, SECTION 8-23, SECTION 8-24, SECTION 8-25, AND SECTION 8-26 BY REPLACING THE ADOPTION OF THE 2015 INTERNATIONAL BUILDING CODE, 2015 INTERNATIONAL RESIDENTIAL CODE, 2015 INTERNATIONAL EXISTING BUILDING CODE, AND 2015 INTERNATIONAL SWIMMING POOL AND SPA CODE AND THEIR AMENDMENTS BY ADOPTION OF THE 2018 INTERNATIONAL BUILDING CODE, 2018 INTERNATIONAL RESIDENTIAL CODE, 2018 EXISTING BUILDING CODE, AND 2018 INTERNATIONAL SWIMMING POOL AND SPA CODE AND AMENDMENTS. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -18 (Adoption of the 2015 International Building Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-18. Adoption of the 2018 International Building Code. The 2018 International Building Code, published by the International Code Council, Inc., is hereby adopted and incorporated herein by reference as the Building Code of the City of Jefferson, Missouri with the additions, insertions, deletions and changes contained within this chapter. (Code 1977, § 8-1; Ord. No. 10397, § 6, 4 -1-85; Code 1983, § 7-18; Ord. No. 11201, § 4-17-89; Ord. No. 11578, § 4, 5-20-91; Ord. No. 12757, § 4, 6-1-98; Ord. 13577, 1, 7-21-2003; Ord. 14105, § 1, 10-16-2006; Ord. 14483, § 1, 3-2-2009; Ord. No. 14973, § 1, 5-21-2012; Ord. No. 15706, § 1, 8-21-2017) Section 2. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -19 (Amendments to the 2015 International Building Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-19. Amendments to the 2018 International Building Code. The following additions, insertions, deletions and changes are made to the 2018 International Building Code, otherwise referred to herein as the Building Code of the City of Jefferson: Section 101.1 Title. Insert the words "City of Jefferson" as name of jurisdiction. Section 103 Department of Building Safety. Delete Section in its entirety and replace with the following: Section 103.1 Creation of enforcement agency. The department of building safety known as the Department of Planning and Protective Services is hereby continued and the executive official in charge thereof shall be known as the Director of Planning and Protective Services. Wherever the Editor’s note: Deleted language shown thus. Added language shown thus. words Building Official appear in this Code, it shall be held to mean the Director of Planning and Protective Services or his or her designee. Section 103.2 Appointment. The Director of Planning and Protective Services shall be appointed and removed as provided by the City Code. Section 103.3 Deputies. The Director of Planning and Protective Services shall recommend to the City Administrator the employment of building inspectors, plan examiners and other employees in sufficient numbers to assure enforcement of the Building Code. Section 105.2 Work exempt from permit. Delete Building item 2. Fences not over 7 feet (2134 mm) high. Section 106 Floor and roof design loads. Delete this section in its entirety. Section 107 Submittal documents. Insert the following at the end of the section: As a normal practice, the Building Official has waived the detailed administrative reporting requirements of Section 1704. The designer of record shall submit the following as part of the submittal documents (Section 107): 1. Summary of contracted construction administration services for the designer and sub-consultants of record 2. A summary description of Special Inspections ordered 3. Name of all testing agencies The testing agency(s) shall submit a summary report to the Building Official at the end of the project listing all special inspections performed with a list of all failed tests and their respective corrective action(s) for the permit file. Section 109 Fees: Add the following to this section: Section 109.7 Fee Schedule. The fees for building construction permits shall be set in Appendix Y of the Code of the City of Jefferson. Section 109.8 Fee for penalty for failure to obtain a building permit. Where work for which a permit is required by this Code is started prior to obtaining said permit, the fees specified in Appendix Y of the Code of the City of Jefferson shall be doubled. Should any person, firm or corporation commit a second offense by starting work without permit after so doing on a previous occasion, he shall pay three times the customary fee in order to obtain the necessary permit. Any offense shall subject the offender to prosecution under section 114.4. In the event any person firm or corporation fails to obtain the necessary permit(s) within 5 days after being notified in writing to do so by the Code official, he shall pay in addition to the usual fee or increased penalty as provided above the sum of $25.00 for each day in excess of the aforesaid 5 days that transpire prior to his or her obtaining the necessary permit. The payment of any or several of the above stated penalty fees shall not relieve any person, firm or corporation from fully complying with the requirements of this code in the execution of the work nor from any other penalties prescribed herein, or in the City Code. Section 113 Board of Appeals. Delete Section in its entirety and replace with the following: Section 113.1 Judicial review. Any owner, agent or other person shall have the right to seek judicial review of a decision of the Building Official refusing to grant a modification to the provisions of this Code covering the manner of construction or materials to be used in the erection, alteration or repair of a building or structure. The petition for judicial review shall be to the circuit court of Cole County as established in Article 536 of the Revised Statutes of Missouri. Section 114.4 Violation Penalties: Delete Section in its entirety and replace with the following: Any person who shall violate a provision of this Code or shall fail to comply with any of the requirements thereof or who shall erect, construct, alter or repair a building or structure in violation Editor’s note: Deleted language shown thus. Added language shown thus. of an approved plan or directive of the Building Official, or of a permit or certificate issued under the provisions of this Code, shall be punished by a fine as set forth in Section 1-13 of the City Code. Each day that a violation continues shall be deemed a separate offense. Section 305.2.3 Five or few children in a dwelling unit. Replace "five" with "ten" in the title and text of this section. Section 308.5.4 Five or fewer persons receiving care in a dwelling unit. Replace "five" with "ten" in the title and text of this section. Section 423 Storm Shelters. Modify this section as follows: Section 423.1 General.: Modify the first sentence to read: “This section applies to the new construction of storm shelters constructed as separate detached buildings or constructed as rooms or spaces within buildings for the purpose of providing protection from storms that produce high winds, such as tornadoes and hurricanes, during the storm. Section 423.2 Construction.: Insert after the first sentence: “The City of Jefferson design wind speed under ICC 500 Section 304.2 shall be 200 miles per hour.” Section 423.4 Group E occupancies.: Replace “occupant load of 50” with “occupant load of 100”. Section 1612.3 Establishment of flood hazard areas. Replace “[INSERT NAME OF JURISDICTION]” with “City of Jefferson City” and replace “[INSERT DATE OF ISSUANCE]” with “November 2, 2012”. Section 1809.5 Frost protection. Add to item 1 the following sentence: The frost line of the City of Jefferson is twenty-four (24) inches. Section 3001.2 Emergency elevator communication systems for the deaf, hard of hearing and speech impaired. Delete this section in its entirety. Section 3113.1 General. Add the following exception: This section shall not apply to one-story detached relocatable buildings less than 400 square feet in floor area being used as offices or storage for permitted work on a permanent building or structure on the same parcel. (Ord. No. 10221, § 1, 6-4-84; Ord. No. 11201, § 3, 4-17-89; Ord. No. 11578, § 3, 5-20-91; Ord. No. 11704, § 2, 2-3- 92; Ord. No. 12757, § 3, 6-1-98; Ord. 13577, § 2, 7-21-2003; Ord. 14483, § 2, 3-2-2009; Ord. No. 15706, § 2, 8-21- 2017) Section 3. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -21 (Adoption of the 2015 International Residential Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-21 Adoption of the 2018 International Residential Code The 2018 International Residential Code, for One and Two Family Dwellings, published by the International Code Council, including Appendix J, is hereby adopted and incorporated herein by reference as the Residential Code of the City of Jefferson, Missouri with the additions, insertions, deletions and changes contained within this chapter. (Ord. No. 15706, § 3, 8-21-2017) Section 4. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -22 Editor’s note: Deleted language shown thus. Added language shown thus. (Amendments to the 2015 International Residential Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-22 Amendments to the 2018 International Residential Code. The following additions, insertions, deletions and changes are made to the 2018 International Residential Code, for One- and Two-Family Dwellings otherwise referred to herein as the Residential Code of the City of Jefferson: Section R101.1 Title. Insert the words "City of Jefferson" as name of jurisdiction. Section R101.2 Scope. Within Exception 2, remove the words “five or fewer” and replace with “four or five”. Section R103 Department of Building Safety. Delete Section in its entirety and replace with the following: Section R103.1 General. The department of building safety known as the Department of Planning and Protective Services is hereby continued and the executive official in charge thereof shall be known as the Director of Planning and Protective Services. Wherever the words Building Official appear in this Code, it shall be held to mean the Director of Planning and Protective Services or his or her designee. Section R103.2 Appointment. The Director of Planning and Protective Services shall be appointed and removed as provided by the City Code. Section R103.3 Deputies. The Director of Planning and Protective Services shall recommend to the City Administrator the employment of building inspectors, plans examiners and other employees in sufficient numbers to assure enforcement of the Residential Code. Section R105.2 Work exempt from permits. Delete Building Item 2 and replace with: 2. Non-structural building envelope repair work for existing structures. Section R108 Fees. Add the following to this section: Section R108.7 Fee Schedule. The fees for building construction permits shall be set in Appendix Y of the Code of the City of Jefferson. Section R108.8 Fee for penalty for failure to obtain a building permit. Where work for which a permit is required by this Code is started prior to obtaining said permit, the fees specified in Appendix Y of the Code of the City of Jefferson shall be doubled. Should any person, firm or corporation commit a second offense by starting work without permit after so doing on a previous occasion, he shall pay three times the customary fee in order to obtain the necessary permit. Any offense shall subject the offender to prosecution under section R113.4. In the event any person firm or corporation fails to obtain the necessary permit(s) within 5 days after being notified in writing to do so by the Code official, he shall pay in addition to the usual fee or increased penalty as provided above the sum of $25.00 for each day in excess of the aforesaid 5 days that transpire prior to his or her obtaining the necessary permit. The payment of any or several of the above stated penalty fees shall not relieve any person, firm or corporation from fully complying with the requirements of this code in the execution of the work nor from any other penalties prescribed herein, or in the City Code. Section R112 Board of Appeals. Delete this section in its entirety and replace with: Section R112.1 General. Any owner, agent or other person shall have the right to seek judicial review of a decision of the code official refusing to grant a modification to the provisions of this Code covering the manner of construction or materials to be used in the erection, alteration or repair of Editor’s note: Deleted language shown thus. Added language shown thus. work covered by this code. The petition for judicial review shall be to the circuit court of Cole County as established in Article 536 of the Revised Statutes of Missouri. Section R113.4 Violation Penalties. Delete Section in its entirety and replace with the following: Any person who shall violate a provision of this Code or shall fail to comply with any of the requirements thereof or who shall erect, construct, alter or repair a building or structure in violation of an approved plan or directive of the Building Official, or of a permit or certificate issued under the provisions of this Code, shall be punished by a fine as set forth in Section 1-13 of the City Code. Each day that a violation continues shall be deemed a separate offense. Section R114.2 Unlawful continuance. Delete section in its entirety and replace with the following: Any person who shall continue any work in or about the structure after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe conditions, shall be liable for penalties specified in Section R113.4. Table R301.2(1) Climatic and Geographic Design Criteria. Use the following values for the table: Ground Snow Load – 20 PSF Wind Design Speed – 115 MPH Wind Design Topographic Effects – NO Wind Design Special Wind Region – NO Wind Design Windborne Debris Zone – NO Seismic Design Category – B Subject to Damage from Weathering – SEVERE Subject to Damage from Frost Line Depth – 24 INCHES Subject to Damage from Termite – MODERATE TO HEAVY Winter Design Temp - 4°F Ice Barrier Underlayment Required – YES Flood Hazards – Ordinance passed: March 19, 1980; flood maps dated November 2, 2012 Air Freezing Index – 903 Mean Annual Temp – 55°F Section R302.5.1 Opening protection. Delete “equipped with a self-closing or automatic-closing device” from the end of the section. Section R302.11 Fireblocking. Delete item 4. Section R302.13 Fire protection of floors. Add the following exceptions: 5. Open-web wood truss floor joists with draft stopping per 1,000 square feet. 6. Closed-web wood joists with one (1) hour fire treating. Section R307.1 Space required. Add the following: Water closet: All water closets shall be spaced at least fifteen (15) inches from the centerline of the fixture to any wall or plumbing fixture, except the centerline of the water closet may be spaced twelve (12) inches if located next to a bathtub/shower unit. Section R309.5 Fire sprinklers. Delete this section in its entirety. Editor’s note: Deleted language shown thus. Added language shown thus. Section R311.7.3 Vertical rise. Delete this section in its entirety. Section R311.7.5.1 Risers. Add exception: 3. Closed risers are not required on exterior stairs where the riser is less than ten (10) feet above grade. Section R312.2 Window fall protection. Delete this section in its entirety. Section R313 Automatic fire sprinkler systems. Delete this section in its entirety and insert the following: R313.1 General. A builder of a single family dwelling or residences or multi-unit dwellings of four or fewer units shall offer to any purchaser, on or before the time of entering into the purchase contract, the option at the purchaser's cost to install or equip an automatic fire sprinkler system in the dwelling, residence or unit. Notwithstanding any other provision of law to the contrary, no purchaser of such a single-family dwelling, residence, or multi-unit dwelling shall be denied the right to choose or decline to install an automatic fire sprinkler system in such dwelling or residence. Pursuant to RSMo. §67.281, the purchasers right to choose and the requirement that the builders offer to purchasers the option to purchase an automatic fire sprinkler system in connection with the purchase of any single-family dwelling, residence, or multi-unit dwelling of four or fewer units is hereby incorporated. Section R314.4 Interconnection. Replace the beginning of the Exception paragraph first sentence (Interconnection of smoke alarms in existing areas shall not be required…) with: Exception: "Interconnection of smoke alarms in existing areas may use wireless technology or shall not be required…" Section R403.1.3.3 Slabs-on-ground with turned-down footings. Delete seismic categories from the first sentence. Section R404.4 Retaining walls. Add the following to the end of the section: Exception: Cast-in-place walls retaining up to 96 inches of unbalanced fill, or up to 48 inches in height that resist lateral loads in addition to soil, shall not require engineering. Section R602.3.1 Stud size, height and spacing. Add the following sentence to the end of Exception 2: Alternatively, 2 x 6 No. 2 grade studs supporting a roof and floor load with not more than ten (10) feet of tributary length shall have a maximum stud height of fourteen (14) feet. Chapter 11 Energy Efficiency. Delete the chapter in its entirety and insert in its place Chapter 11 of the 2009 edition of the International Residential Code. Section AJ102.4.4 Window control devices. Delete the section in its entirety. (Code 1977, § 8-10; Ord. No. 9536, §§ 2, 3, 10 -20-80; Ord. 13577, § 2, 7-21-2003; Ord. 14272, § 5, 10-15-2007; Ord. 14437, § 1, 11-17-2008; Ord. 14483, § 2, 3-2-2009; Ord. No. 15706, § 4, 8-21-2017) Section 5. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -23 (Adoption of the 2015 International Existing Building Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-23. Adoption of the 2018 International Existing Building Code. The 2018 International Existing Building Code, published by the International Code Council, Inc., is hereby adopted and incorporated herein by reference as the Existing Building Code of the City of Jefferson, Missouri with the additions, insertions, deletions and changes contained within this chapter. Editor’s note: Deleted language shown thus. Added language shown thus. (Ord. No. 15707, § 1, 8-21-2017) Section 6. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -24 (Amendments), is hereby deleted and the following is added in lieu thereof: Sec. 8-24. Amendments to the 2018 International Existing Building Code. The following additions, insertions, deletions and changes are made to the 2018 International Building Code, otherwise referred to herein as the Existing Building Code of the City of Jefferson: Section 101.1 Title. Insert the words "City of Jefferson" as name of jurisdiction. Section 103 Department of Building Safety. Delete Section in its entirety and replace with the following: Section 103.1 Creation of enforcement agency. The department of building safety known as the Department of Planning and Protective Services is hereby continued and the executive official in charge thereof shall be known as the Director of Planning and Protective Services. Wherever the words Building Official appear in this Code, it shall be held to mean the Director of Planning and Protective Services or his or her designee. Section 103.2 Appointment. The Director of Planning and Protective Services shall be appointed and removed as provided by the City Code. Section 103.3 Deputies. The Director of Planning and Protective Services shall recommend to the City Administrator the employment of building inspectors, plan examiners and other employees in sufficient numbers to assure enforcement of the Building Code. Section 105.2 Work exempt from permit. Add the following under the Building portion: 7. Non-structural building envelope repair work for existing structures covered under the International Residential Code for One- and Two-family Dwellings. Section 108 Fees: Add the following to this section: Section 108.7 Fee Schedule. The fees for building construction permits shall be set in Appendix Y of the Code of the City of Jefferson. Section 112 Board of Appeals. Delete Section in its entirety and replace with the following: Section 113.1 Judicial review. Any owner, agent or other person shall have the right to seek judicial review of a decision of the Building Official refusing to grant a modification to the provisions of this Code covering the manner of construction or materials to be used in the erection, alteration or repair of a building or structure. The petition for judicial review shall be to the circuit court of Cole County as established in Article 536 of the Revised Statutes of Missouri. Section 113.4 Violation Penalties: Delete Section in its entirety and replace with the following: Any person who shall violate a provision of this Code or shall fail to comply with any of the requirements thereof or who shall erect, construct, alter or repair a building or structure in violation of an approved plan or directive of the Building Official, or of a permit or certificate issued under the provisions of this Code, shall be punished by a fine as set forth in Section 1-13 of the City Code. Each day that a violation continues shall be deemed a separate offense. Section 116.6 Hearing. Delete section in its entirety. Section 702.4 Window opening control devices on replacement windows. Delete the text “and one- and two- family dwellings and townhouses regulated by the International Residential Code” from the first sentence. Section 1002.1 Compliance with the building code. Editor’s note: Deleted language shown thus. Added language shown thus. Replace “the building shall comply with all of the applicable requirements” with “the affected portion of the building shall comply with all of the applicable requirements”. Section 1301.2 Applicability. In the first sentence, replace “Structures existing prior to [DATE TO BE INSERTED BY THE JURISDICTION], in which there is work” with “Existing structures in which there is work”. (Ord. No. 15707, § 1, 8-21-2017) Section 7. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -25 (Adoption of the 2015 International Swimming Pool and Spa Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-25. Adoption of the 2018 International Swimming Pool and Spa Code. The 2018 International Swimming Pool and Spa Code, published by the International Code Council, Inc., is hereby adopted and incorporated herein by reference as the Swimming Pool and Spa Code of the City of Jefferson, Missouri with the additions, insertions, deletions and changes contained within this chapter. (Ord. No. 15708, § 1, 8-21-2017) Section 8. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -26 (Amendments), is hereby deleted and the following is added in lieu thereof: Sec. 8-26. Amendments to the 2018 International Swimming Pool and Spa Code. The following additions, insertions, deletions and changes are made to the 2018 International Swimming Pool and Spa Code, otherwise referred to herein as the Swimming Pool and Spa Code of the City of Jefferson: Section 101.1 Title. Insert the words "City of Jefferson" as the name of jurisdiction. Section 103 Department of Building Safety. Delete Section in its entirety and replace with the following: Section 103.1 General. The department of building safety known as the Department of Planning and Protective Services is hereby continued and the executive official in charge thereof shall be known as the Director of Planning and Protective Services. Wherever the words code official appear in this Code, it shall be held to mean the Director of Planning and Protective Services or his or her designee. Section 103.2 Appointment. The Director of Planning and Protective Services shall be appointed and removed as provided by the City Code. Section 103.3 Deputies. The Director of Planning and Protective Services shall recommend to the City Administrator the employment of building inspectors, plans examiners and other employees in sufficient numbers to assure enforcement of the Residential Code. Section 105.6.2 Fee schedule. Delete this section and replace with the following: The fees for construction permits shall be set in Appendix Y of the Code of the City of Jefferson. Section 105.6.3 Fee refunds. Delete this section in its entirety. Section 107.4 Violation penalties. Delete this section and replace with the following: Any person who shall violate a provision of this Code or shall fail to comply with any of the requirements thereof or who repairs or alters or changes the occupancy of a building or structure in violation of the approved construction documents or directive of the code official or of a permit or certificate issued unde r the prov isions of this code, s hall be punished !2y ~fine as set forth in Section 1-13 of the Citv Code. Each dav that~ violation continues shall be deemed~ separate o ffen se. Section I 07.5 Stop work o rde r s. !.!! th e last sentence, replace "shall be liable t o ~ fine of not less than IAMOUNTI dollars or more than I AMOUNT! dollars." with "shall be liable for penalties as s pec ifi ed in Section 107.4." Section I 08 Means of Appeal. Delete this section a nd replace with the foll owing: Sect ion 108.1 Judicial review. Any owner, age nt or ot her p erson s h a ll have the right to seek judicial review of~ decision of the code official r efu s ing to grant~ modification t o the provisions of this code covering the manner o f construction or m a t e ria ls t o be used in th e erection, alteration or repair of work covered !2y this code. The petition for judicial review s h a ll be to the circuit court of Cole Co unty as established in Article 536 of the Rev ised S tatutes of Missouri. (Ord. No. 15708, § 2 , 8-2 1-20 17 ) Section 9. This Ordinance shall be in full force and effect from 60 calenda r days after the date of its passage and approval. Passed: ___________ _ Approved : __________ _ Presiding Officer Mayor Carrie T erg in ATTEST: APPROVED AS TO FORM : City Clerk Editor's note: Deleted lang uage shown tffils. Added language shown thus. BILL SUMMARY BILL NO: 2022-018 ,2022-019,2022-020 ,2022-021 ,2022-022 ,2022-023 ,2022-024 SPONSOR: Councilmember Fitzwater SUBJECT: Amending Chapters 8 and 13 of City Code, Pertaining to Updating the Construction and Fire prevention codes from the 2015 Editions to the 2018 Editions from the International Code Council. DATE INTRODUCED: June 21 , 2022 ~ ~ DEPARTMENT DIRECTOR: ·= ;( _ CITY ADMINISTRATOR: .lc= -4? Staff Recommendation: Approve. Summary: These proposed bills are modifications to City Code to adopt updated versions of various construction and fire prevention codes. Overall , ten (1 0) different International Code Council (ICC) model codes and the 2017 NFPA National Electric Code are recommended to be adopted by reference . Each code addresses unique aspects of building construction , maintenance and use. Origin of Request: Building Regulations Division Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Matthew Kreyling Background Information: In general , building codes provide minimum construction standards to protect the health , safety and welfare of the users of the structures . Since new materials and techniques are being developed, building codes are constantly be ing reviewed and modified by the construction industry. Another source of code updates is caused by disasters or building failures with loss of life. To assist in this industry update , the International Code Council (ICC) is a leading building code organization . Proposed updates are reviewed and approved by its members . These updates are published every three (3) years and are then made available for adoption by communities. The City of Jefferson has adopted versions of model building codes since May of 1935 to help protect its citizens . The last building code adoption was the 2015 edition in August of 2017. Since the City Council has recognized the importance of updating building codes , it passed a resolution (RS 2019-17) in February 2019 to form an Ad Hoc Steering Committee (referred to as the "Committee") and its several sub-committees to review and make recommendations on the new code editions. Fiscal Information: No fiscal impact. The Committee members were appointed by the City Council and are comprised of seven (7) individuals. The Committee first met in February of 2020 and formed three (3) technical subcommittees to review the various codes. The committee appointed members from itself to chairs and vice chairs of the subcommittees for coordination. In all, sixteen (16) volunteers from the community reviewed the codes and included: • Eight (8) design professionals (architects and engineers) • Five (5) contractors • Two (2) members related to construction (material suppliers, fire inspector) • One (1) owner/developers The Committee members are: Chris Yarnell – Chair Nick Borgmeyer Bruce Dawson Jim Dove Wes Doerhoff – Vice-Chair Nick Peckham Holly Stitt The technical sub-committee members are: Building, Existing Building, Property Maintenance, and Fire Codes: Wes Doerhoff – Chair Nick Borgmeyer Holly Stitt Brian Connell Emad Faddoul Fuel Gas, Energy Conservation, and Mechanical Codes : Nick Peckham – Chair Jim Dove Holly Stitt Fred Malicoat Bret Stieferman Jeremy Wilhelm Residential, Swimming Pool & Spa, and Wildland Urban Interface Codes: Chris Yarnell – Chair Bruce Dawson Holly Stitt Mike Crocker Emad Faddoul Dean Holtmeyer Bob Scruggs Charles Skornia Primary City Staff that attended meetings: Jason Turner, Division Chief – JCFD Matthew Kreyling, Building Official – PPS Brian Allen, Building Inspector - PPS Besides committee members listed above, technical experts in various areas were invited to meetings to share their professional opinions on topics. In addition, a web page was created on the City of Jefferson’s web site for communicating progress on the building code review. The page is located at: https://www.jeffersoncitymo.gov/government/building_regulations/2018_building_code_review.php The final building code recommendation from the Committee was made on March 24, 2022. This was after more than 33 public meetings to review the codes in detail. The final recommendation was to adopt the following codes with amendments: 1. NFPA 70 National Electric Code, 2017 Edition* 2. 2018 International Plumbing Code* 3. 2018 International Mechanical Code* 4. 2018 International Fuel Gas Code* 5. 2018 International Energy Conservation Code 6. 2018 International Building Code* 7. 2018 International Residential Code* 8. 2018 International Existing Building Code* 9. 2018 International Swimming Pool and Spa Code* 10. 2018 International Property Maintenance Code* 11. 2018 International Fire Code* * Previous versions of this model code have been adopted. Please note that items number 1 & 2 on this list were recommended by the City’s Electrical and Plumbing licensing boards. By City Ordinance, these codes are reviewed annually by the standing board for any revision or updating to newer editions. The code review recommendation to the City Council includes adoption of an additional model code, specifically the Energy Conservation Code. While the Residential Code contains insulation requirements for the construction of single-family and two-family (duplex) buildings, the Building Code relies on the requirements of the Energy Conservation Code for minimum standards in building equipment energy usage and exterior envelope insulation standards. Adopting this code directly into City Code defines enforcement of the entire specialized code. Otherwise, this code would be limited to a small portion of its reference in other codes. The adoption of this code will fill in a technical gap within the City’s adoption of construction codes. During review of the 2018 code editions, the main concern was regarding a retroactive requirement to install automatic sprinkler systems in banquet halls, nightclubs, restaurants, cafeterias, taverns and bars that met specific criteria. Ultimately, the committee has recommended an amendment to delete this new requirement. The increase in safety brought about by such a broad application of a requirement that would be triggered by the continuation of an otherwise legal use was seen as onerous for building owners and tenants. The codes have and continue to allow for and require upgrades to safety systems when a building owner or tenant initiates a construction project of their own accord. Minutes of the public meetings conducted are online under “Ad Hoc Steering Committee on Building Construction Codes - 2018” meeting at: https://portal.laserfiche.com/Portal/Browse.aspx?id=600573&repo=r -49e9e584 Editor’s note: Deleted language shown thus. Added language shown thus. BILL NO. 2022-023 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 8, SECTION 8-49 AND SECTION 8-50 BY REPLACING THE ADOPTION OF THE 2015 INTERNATIONAL PROPERTY MAINTENANCE CODE AND AMENDMENTS TO THE 2015 INTERNATIONAL PROPERTY MAINTENANCE CODE BY ADOPTION OF THE 2018 INTERNATIONAL PROPERTY MAINTENANCE CODE. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section1. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -49 (Adoption of 2015 International Property Maintenance Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-49. Adoption of the 2018 International Property Maintenance Code. The 2018 International Property Maintenance Code as published by the International Code Council Inc. is hereby adopted and incorporated herein by reference as the Property Maintenance Code of the City of Jefferson, with the additions, insertions, deletions and changes contained herein. Section 2. The City Code, Chapter 8 (Buildings and Building Regulations), Section 8 -50 (Amendments to the 2015International Property Maintenance Code), is hereby deleted and the following is added in lieu thereof: Sec. 8-50. Amendments, insertions and deletions to the 2018 International Property Maintenance Code. The following additions, insertions, deletions and changes are made to the 2018 International Property Maintenance Code otherwise referred to herein as the Property Maintenance Code of the City of Jefferson: Section 101.1: Insert the words “City of Jefferson” as the name of jurisdiction. Section 101.5: Add the following section: Section 101.5 City Code. When sections of the Property Maintenance Code differ from the City Code of Jefferson, the provisions of the City Code of Jefferson shall govern. Section 103: Department of Property Maintenance Inspection - Delete Sections 103.1 through 103.3, and insert the following in its place: Section 103.1: General The department of property maintenance known as the Department of Planning and Protective Services is hereby continued and the executive official in charge thereof shall be known as the Director of Planning and Protective Services. Wherever the words code official appears in this code, it shall mean the Director of Planning and Protective Services or his or her designee. Editor’s note: Deleted language shown thus. Added language shown thus. Section 103.2: APPOINTMENT The Director of Planning and Protective Services shall be appointed and removed as provided by City Code. Section 103.3: DEPUTIES The Director of Planning and Protective Services shall recommend to the City Administrator the employment of inspectors and other employees in sufficient numbers to assure enforcement of the Property Maintenance Code. Section 106.4: Delete this section and replace it with the following: Section 106.4 Violation Penalties: Any person who shall violate any of the provisions of the code hereby adopted or fail to comply therewith, or who shall violate or fail to comply with any order made thereunder, or who shall build in violation of any detailed statement or specifications or plans submitted and approved thereunder, or any certificate or permit issued thereunder, and from which no appeal has been taken or who shall fail to comply with such an order as affirmed or modified by the City Council or by a court of competent jurisdiction, within the time fixed herein, shall severally for each and every such violation and noncompliance respectively, be guilty of an ordinance violation, punishable by a fine as set forth in Section 1-13 of City Code. The imposition of one penalty for any violation shall not excuse the violation or permit it to continue: and all such persons shall be required to correct or remedy such violations or defects within a reasonable time; and when not otherwise specified, each ten (10) days that prohibited conditions are maintained shall constitute a separate offense. The application of the above penalty shall not be held to prevent the enforced removal of prohibited conditions. Section 111: Delete this section and replace it with the following: Section 111.1 Means of Appeal Any owner, occupant, lessee, mortgagee, agent or other person having an interest in the building or structure may seek review of the order and determination of the code official by requesting a hearing in accordance with the procedures set forth in Sections 21-8 and 21-9 of the City Code. Section 302.4: Insert “twelve (12) inches in height per City Code Chapter 21” for the jurisdiction requirement. Section 602.3: This section shall read as follows: Section 602.3 Heat Supply Every owner and operator of any building who rents, leases or lets one or more dwelling units or sleeping units on terms, either expressed or implied, to furnish heat to the occupants thereof shall supply heat during the period from September 1 to June 1 to maintain a minimum temperature of 68°F (20°C) in all habitable rooms, bathrooms and toilet rooms. Section 602.4: This section shall read as follows: 602.4 Occupiable work spaces. Indoor occupiable work spaces shall be supplied w ith heat during the period from September 1 to June 1 to maintain a minimum temperature of 65°F (18°C) during the period the spaces are occupied. (Ord. No . 11203 § 6, 4 -17-89; Ord. No. 12758, § 2, 6-1 -98; Ord. 13580, § 1, 7-2 1-2003; Ord. 14104, § 1, 10-16-2006; Ord 14482, § 1, 3-2-2009; Ord . No. 14973, § 1, 5-21-20 12; Or d . No. 11203 § 6, 4-1 7 -89; Ord. No. 12758, § 2, 6-1-98; Ord. No. 11203 § 6, 4-17-89; Ord. No. 12758, § 2, 6-1-98; Ord . 13 580, § 1, 7-21-2003; Or d . 14104, § 1, 10-16-2006; Ord 14482, § 1, 3- 2-2009; Ord . No. 14973, § 1, 5-21 -201 2; Ord. No . 1 5709, § 2, 8-21-20 17 ; Ord . No. 15989, § 1, 1-6-20) Secti on 3. This Ordinan ce shall be in full force and effect f ro m 60 c alen da r days after the date of its passage and approval. Passed : ___________ _ Approved : __________ _ Presiding Officer May or Carrie Tergi n ATTEST: APPROVED AS TO FORM : City Clerk City Attorney I E ditor's note : Deleted lang uage shown tlws. Added lang ua g e s h own thus. BILL SUMMARY BILL NO: 2022-018, 2022-019 , 2022-020 , 2022-021 I 2022-022 , 2022-023 , 2022-024 SPONSOR: Councilmember Fitzwater SUBJECT: Amending Chapters 8 and 13 of City Code, Pertaining to Updating the Construction and Fire prevention codes from the 2015 Editions to the 2018 Editions from the International Code Council. DATEINTRODUCED: June21 ,2022 ~ b DEPARTMENT DIRECTOR: ·=-;(' _ CITY ADMINISTRATOR: .#= 4-? Staff Recommendation: Approve. Summary: These proposed bills are modifications to City Code to adopt updated versions of various construction and fire prevention codes. Overall , ten (1 0) different International Code Council (ICC) model codes and the 2017 NFPA National Electric Code are recommended to be adopted by reference . Each code addresses unique aspects of building construction , maintenance and use . Origin of Request: Building Regulations Division Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Matthew Kreyl i ng Background Information: In general , building codes provide minimum construction standards to protect the health , safety and welfare of the users of the structures. Since new materials and techniques are being developed, building codes are constantly be ing reviewed and modified by the construction industry. Another source of code updates is caused by disasters or building failures with loss of life. To assist in this industry update , the International Code Council (ICC) is a leading building code organization. Proposed updates are reviewed and approved by its members . These updates are published every three (3) years and are then made available for adoption by communities . The City of Jefferson has adopted versions of model building codes since May of 1935 to help protect its citizens . The last building code adoption was the 2015 edition in August of 2017 . Since the City Council has recognized the importance of updating build ing codes , it passed a resolution (RS 2019-17) in February 2019 to form an Ad Hoc Steering Committee (referred to as the "Committee") and its several sub-committees to review and make recommendations on the new code editions . Fiscal Information: No fiscal impact. The Committee members were appointed by the City Council and are comprised of seven (7) individuals. The Committee first met in February of 2020 and formed three (3) technical subcommittees to review the various codes. The committee appointed members from itself to chairs and vice chairs of the subcommittees for coordination. In all, sixteen (16) volunteers from the community reviewed the codes and included: • Eight (8) design professionals (architects and engineers) • Five (5) contractors • Two (2) members related to construction (material suppliers, fire inspector) • One (1) owner/developers The Committee members are: Chris Yarnell – Chair Nick Borgmeyer Bruce Dawson Jim Dove Wes Doerhoff – Vice-Chair Nick Peckham Holly Stitt The technical sub-committee members are: Building, Existing Building, Property Maintenance, and Fire Codes: Wes Doerhoff – Chair Nick Borgmeyer Holly Stitt Brian Connell Emad Faddoul Fuel Gas, Energy Conservation, and Mechanical Codes : Nick Peckham – Chair Jim Dove Holly Stitt Fred Malicoat Bret Stieferman Jeremy Wilhelm Residential, Swimming Pool & Spa, and Wildland Urban Interface Codes: Chris Yarnell – Chair Bruce Dawson Holly Stitt Mike Crocker Emad Faddoul Dean Holtmeyer Bob Scruggs Charles Skornia Primary City Staff that attended meetings: Jason Turner, Division Chief – JCFD Matthew Kreyling, Building Official – PPS Brian Allen, Building Inspector - PPS Besides committee members listed above, technical experts in various areas were invited to meetings to share their professional opinions on topics. In addition, a web page was created on the City of Jefferson’s web site for communicating progress on the building code review. The page is located at: https://www.jeffersoncitymo.gov/government/building_regulations/2018_building_code_review.php The final building code recommendation from the Committee was made on March 24, 2022. This was after more than 33 public meetings to review the codes in detail. The final recommendation was to adopt the following codes with amendments: 1. NFPA 70 National Electric Code, 2017 Edition* 2. 2018 International Plumbing Code* 3. 2018 International Mechanical Code* 4. 2018 International Fuel Gas Code* 5. 2018 International Energy Conservation Code 6. 2018 International Building Code* 7. 2018 International Residential Code* 8. 2018 International Existing Building Code* 9. 2018 International Swimming Pool and Spa Code* 10. 2018 International Property Maintenance Code* 11. 2018 International Fire Code* * Previous versions of this model code have been adopted. Please note that items number 1 & 2 on this list were recommended by the City’s Electrical and Plumbing licensing boards. By City Ordinance, these codes are reviewed annually by the standing board for any revision or updating to newer editions. The code review recommendation to the City Council includes adoption of an additional model code, specifically the Energy Conservation Code. While the Residential Code contains insulation requirements for the construction of single-family and two-family (duplex) buildings, the Building Code relies on the requirements of the Energy Conservation Code for minimum standards in building equipment energy usage and exterior envelope insulation standards. Adopting this code directly into City Code defines enforcement of the entire specialized code. Otherwise, this code would be limited to a small portion of its reference in other codes. The adoption of this code will fill in a technical gap within the City’s adoption of construction codes. During review of the 2018 code editions, the main concern was regarding a retroactive requirement to install automatic sprinkler systems in banquet halls, nightclubs, restaurants, cafeterias, taverns and bars that met specific criteria. Ultimately, the committee has recommended an amendment to delete this new requirement. The increase in safety brought about by such a broad application of a requirement that would be triggered by the continuation of an otherwise legal use was seen as onerous for building owners and tenants. The codes have and continue to allow for and require upgrades to safety systems when a building owner or tenant initiates a construction project of their own accord. Minutes of the public meetings conducted are online under “Ad Hoc Steering Committee on Building Construction Codes - 2018” meeting at: https://portal.laserfiche.com/Portal/Browse.aspx?id=600573&repo=r -49e9e584 Editor’s note: Deleted language shown thus. Added language shown thus. BILL NO. 2022-024 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 13, ARTICLE III, SECTION 13-42 AND SECTION 13-43 BY REPLACING THE ADOPTION OF THE 2015 INTERNATIONAL FIRE CODE AND AMENDMENTS TO THE 2015 INTERNATIONAL FIRE CODE BY ADOPTION OF THE 2018 INTERNATIONAL FIRE CODE. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section1. The City Code, Chapter 13 (Fire Prevention and Protection), Section 13-42 (Adoption of the 2015 International Fire Code), is hereby deleted and the following is added in lieu thereof: Sec. 13-42. Adoption of the 2018 International Fire Code The 2018 International Fire Code published by the International Code Council, including appendices B, C, D, I and K, is hereby adopted and incorporated herein by reference as the Fire Code of the City of Jefferson, with the additions, insertions, deletions and changes contained within this ordinance. (Code 1977, § 17-11; Ord. No. 9398, § 1, 3-3-80; Ord. No. 10670, § 5, 6-16-86, Ord. No. 11158, § 1, 2-13-89; Ord. No. 11610, § 5, 8-6-91; Ord. No. 14974, § 1, 5-21-2012; Ord. No. 15702, § 1, 8-21-2017, eff. 10-21-2017) Section 2. The City Code, Chapter 13 (Fire Prevention and Protection), Section 13-43 (Amendments to the 2015 International Fire Code ), is hereby deleted and the following is added in lieu thereof: Sec. 13-43. Amendments to the 2018 International Fire Code The following additions, insertions, deletions and changes are made to the 2018 International Fire Code, otherwise referred to herein as the Fire Code of the City of Jefferson: Delete Section 101.1, and insert the following in its place: 101.1 Title. These regulations shall be known as the Fire Code of the City of Jefferson hereinafter referred to as such or as "this code." Delete section 103.2, and insert the following in its place: 103.2 Appointment. The fire code official shall be appointed by the City Administrator. Delete Section 105.1.2 and insert the following in its place: 105.1.2 Permits Required. Notwithstanding any provisions to the contrary in other sections of this Code, permits required in any section of this Code shall be procured from the chief of the fire department unless City Code Chapter 8 lists the subject matter of the permit, in which case the permit shall be procured from the Building Official or his or her designee. Permits shall at all times be kept in the premises designated therein and shall at all times be subject to inspection by the code official. Delete Sections 109.1 through 109.3 and insert the following in its place Editor’s note: Deleted language shown thus. Added language shown thus. 109.1 General. Any owner, agent or other person shall have the right to seek judicial review of a decision of the code official refusing to grant a modification to the provisions of this code. The petition for judicial review shall be to the circuit court of Cole County as established in Article 536 of the Revised Statutes of Missouri. Add the following to Section 110.4 Violation Penalties Penalty for violations shall be subject to the penalties set forth in Section 1-13 of the City Code. Add the following to Section 110.4: 110.4.2 Damage to fire department equipment: Any negligent or willful damage to fire department equipment caused by any person subject to this code shall be punishable by a fine as set forth in Section 1-13 of the City Code per occurrence of damage. This fine shall not be construed to preclude monetary recovery of damages by the City through civil proceedings. Change the last sentence in Section 112.4 to: "…fine as set forth in Section 1-13 of the City Code." Insert the following in Section 307. 307.6 Allowable burning. Open burning shall be allowed without prior notification to the code official for: recreational fires, fires used for the preparation of food, highway safety flares, smudge pots and similar occupational needs, and fires used for training fire enforcement personnel. 307.6.1 Yard Waste. Open burning of leaves, grass clippings, tree limbs, and vegetation grown on a property is permitted from November 1 of each year through March 1 of the following year, during daylight hours unless restricted or prohibited under section 307.2.1 by the Code Official. In the event of an emergency declared by the Mayor, or person acting as such, the City Administrator may authorize the open burning of yard waste, branches, trees, and other materials he deems appropriate and under such conditions as he may proscribe. 307.6.2 Responsible party. The person conducting a burn under subsection 307.6.1 shall be the owner of the property unless the owner has expressly directed some other person to conduct such burn on the property. 307.6.3 Adjustment to permissible burning. The burning period as specified in 307.6.1 and 307.6.2 above may be adjusted by the Fire Chief for safety reasons provided the total number of days of the burning periods shall not be increased. In the event that subsequent to the determination of the periods during which burning is permitted, the Fire Chief invokes a temporary ban during the period, the Fire Chief may extend the period by the number of days in which the ban is imposed. 307.6.4 Ceremonial Fires. Bonfires and other fires which do not occur within a designated device such as a barbeque grill, fireplace, outdoor stove, or outdoor heater, may be conducted only by permission of the Fire Chief, or his or her designee, and under such conditions as he may impose for the safety of persons and property. 307.6.5 Notification and permission: Open burning shall be allowed with prior notification to the Code Official and upon receipt of written permission from Missouri Department of Natural Resources (DNR), provided that any conditions specified in the permission are followed for: 1. Disposal of hazardous or toxic material where the DNR determines that there is no practical alternative method of disposal. 2. Instruction in methods of firefighting. 3. Research in control of fires. 4. Emergency or other extraordinary circumstances for any purpose determined to be necessary by the DNR. 5. Disposal of landscape waste resulting from land clearing other than residential and agricultural waste. Editor’s note: Deleted language shown thus. Added language shown thus. 6. Recognized agricultural or horticultural management purposes to maintain or increase the quantity or quality of agricultural or horticultural production. 7. When jurisdictional DNR written permission is not applicable, the Code Official shall give written permission only after it has been determined that approved fire safety requirements and emission standards are to be met. Add section 408 Smoke detectors in leased or rental residential units. 1. Applicability. The owner of each residential rental unit shall install smoke detectors and/or fire suppression systems prior to the occupancy of said dwelling unit in compliance with the building and fire codes of the City of Jefferson in effect at the date of occupancy. 2. Date of Installation. The owner of each existing dwelling unit that is not at the effective date of this subsection required to be protected by a smoke detector or fire suppression system shall install smoke detectors as required by this subsection within three months of the effective date of this subsection. 3. Location of Detectors. The owner of each existing dwelling shall install at least one smoke detector within each sleeping area. In all dwelling units, the owner shall install a smoke detector outside the bedrooms (unless an efficiency apartment), within the immediate vicinity of the sleeping area(s). An owner subject to this subsection shall install each smoke detector on the ceiling at a minimum of four inches from the side wall to the near edge of the detector or on a wall located four to twelve inches from the ceiling to the top of the detector and within fifteen feet of all rooms used for sleeping purposes, with not less than one detector per level containing a habitable room and in the basement or cellar. The smoke detector shall not be installed in dead air space, such as where the ceiling meets the wall. Where one or more sleeping areas are located on a level above the cooking and living area, the smoke detector for such sleeping areas shall be placed at the top of the stairway. An owner shall also install not less than one smoke detector on the uppermost ceiling, not less than four inches from any wall, or on a wall, located four to twelve inches from the uppermost ceiling of all interior stairwells. For good cause shown, the Fire Chief or his or her designated department representatives may modify the location requirements of this subsection. 4. Type of Detector. The owner shall install a smoke detector which is capable of sensing visible or invisible particles of combustion and emitting an audible signal and may be hard wired directly to the building power supply with battery backup, or may be powered by self-monitored battery only if not technically feasible to install hard wired units in existing units. The smoke detector shall comply with all the specifications of the Underwriters Laboratories, Inc. Standard UL217 (Standard for Safety-Single and Multiple Stations Smoke Detectors) 2nd Edition October 4, 1978 as revised May 19, 1983 or any recognized standard laboratory testing that certifies the detector meets the requirement of National Fire Protection Association (NFPA) Standards 72E and 74. Smoke detectors shall bear the label of a nationally recognized standards testing laboratory that indicates that the smoke detectors have been tested and listed under the requirement of UL217 2nd Edition or NFPA 72E and 74. 5. Duties of Owner and Occupant. It shall be the responsibility of the owner to supply and install on a continuing basis all required detectors. The owner shall be responsible for testing and maintaining detectors in common stairwells. It shall be the responsibility of the tenant to provide and maintain functional batteries after initial installation for each detector, to test and maintain detectors within dwelling units, and to notify the owner or authorized agent in writing of any deficiencies. The owner shall be responsible for providing each tenant with written information regarding detector testing and maintenance. The owner shall provide notice to the occupant of the respective duties of the parties and the potential penalties for violation of the subsection. The owner shall either: 1. Post a notice which is 8 1/2 inches by 11 inches or larger inside the rental unit in a conspicuous space, or 2. Include a notice provision in the lease agreement, or Editor’s note: Deleted language shown thus. Added language shown thus. 3. Provide notice in separate agreement or addendum to lease If the owner chooses to put the notice in the lease or in a separate agreement, the notice shall be in at least 14 point type. The notice shall be prepared in duplicate and shall be signed and dated by the occupant. One copy shall be given to the occupant and one copy shall be kept on file by the owner and this copy shall be available for inspection by the Fire Chief or his or her agent between 9 a.m. and 4 p.m. Monday through Friday. At a minimum the notice shall include the items as set out in the following: NOTICE OF DUTIES OF OWNER AND OCCUPANT RELATING TO SMOKE DETECTORS ORDINANCES OF THE CITY OF JEFFERSON REQUIRE THE FOLLOWING OF THE OWNER AND OCCUPANT OF THIS RENTAL UNIT: OWNER THE OWNER SHALL SUPPLY AND INSTALL ALL REQUIRED DETECTORS. THE OWNER SHALL MAINTAIN AND TEST ALL DETECTORS IN COMMON STAIRWELLS. THE OWNER SHALL PROVIDE OCCUPANT WITH WRITTEN INFORMATION REGARDING DETECTOR TESTING AND MAINTENANCE. OCCUPANT THE OCCUPANT SHALL PROVIDE AND MAINTAIN BATTERIES FOR THE DETECTORS. THE OCCUPANT SHALL TEST AND MAINTAIN DETECTORS WITHIN DWELLING UNITS. THE OCCUPANT SHALL NOTIFY OWNER IN WRITING IN CASE OF DEFICIENCY OF DETECTOR. PENALTY IT IS UNLAWFUL FOR ANY PERSON TO REMOVE BATTERIES OR IN ANY WAY MAKE SMOKE DETECTORS INOPERABLE. VIOLATION OF THIS ORDINANCE MAY BE PUNISHABLE BY A FINE NOT EXCEEDING $500.00 OR IMPRISONMENT FOR A PERIOD NOT EXCEEDING THREE MONTHS. Editor’s note: Deleted language shown thus. Added language shown thus. 6. Enforcement and Inspection. The Fire Chief or his or her designated department representatives shall have jurisdiction to inspect dwelling units for the installation of any smoke detector required to be installed under this subsection or any other ordinance. Said inspections may be held during reasonable daylight hours. If a unit is found to be in noncompliance, owner shall be notified that he or she has 48 hours to get the unit in compliance. Notice of noncompliance to the occupant of the unit shall be posted inside the unit. If after 48 hours the building is still not in compliance it shall be posted as uninhabitable and shall remain so posted until re-inspected for full compliance with this subsection. 7. Tampering. It shall be unlawful for any person to remove batteries or in any way make smoke detectors inoperable. 8. Noncomplying Units. It shall be unlawful for an owner to lease a noncomplying unit. 9. Penalty - A violation of this code shall be punishable by the standard penalty authorized in Section 1-13 of the Code of the City of Jefferson. Add section 503.1.2.1 Fire Lanes. 1. The Fire Chief may designate fire lanes on private and public property. Fire lanes may be established on driveways and access roads required by City Code sections applicable to the property in question, provided that fire lanes may not be established on property containing one- or two- family residential dwellings. 2. Upon notice by the Fire Chief of designation of a fire lane, it shall be the duty of the owner, occupant, or his agent, of the premises upon which the fire lane has been designated, to identify the location of fire lane on the owner's property. Add Section 503.3.1 Details. 1. The fire lane shall be identified by placing a sign at each end of the fire lane in accordance with section 503.1 and by marking the pavement and/or curb in accordance with 503.3.2. The Fire Chief may permit the property owner to designate by only one of those methods if he finds there is a hardship in identification by both methods. 2. If a property owner disagrees with the determination of the Fire Chief as to the location of the Fire Lane or determination on a request for a hardship, the property owner may seek judicial review of the decision to the Circuit Court pursuant to Chapter 536 of the Revised Statutes of Missouri. 3. Signs designating fire lanes shall comply with the Manual on Uniform Traffic Control Devices. Such signs shall be rectangular in shape with a white background and red letters or yellow, stating "NO PARKING - FIRE LANE". 4. The signs described in subsection 3 of this section shall be posted in the following manner: 1. At each end of a fire lane which exceeds thirty (30) feet in length with signs that can be read from each direction; 2. Midway between the ends of a fire lane less than thirty (30) feet in length with the signs to be posted to the right of the traffic way and to be legible from the roadway. Add Section 503.3.2 Curbs. 1. Curbs (or pavement if there are no curbs) in a fire lane shall be painted with a stripe at least three (3) inches wide. 2. The paint to be used in complying with subsection 1 of this section shall be yellow or red in color. 3. The yellow or red striping marking a fire lane shall not be a part of, and shall be distinctly different from, any other restricted parking striping used in the area of the fire lane. 4. The curb or pavement shall include a rectangular shape with a white or red letters stating "NO PARKING - FIRE LANE ". Substitute the following for Section 507.5.1 Where required. Editor’s note: Deleted language shown thus. Added language shown thus. Fire hydrant spacing: In the districts designated RU, RC, RS-l, RS-2, RS-3, RS-4, RD, RA-l, and RA- 2 by the City zoning ordinance, fire hydrants shall be six hundred (600) feet apart along any given street, unless a block between two intersecting streets is longer than four hundred (400) feet but less than six hundred (600) feet. In all other districts designated in such zoning ordinance, fire hydrants shall be three hundred (300) feet apart along any given street. In an area in the RU, RC, RS-l, RS-2, RS-3, RS-4, RD, RA-l, or RA-2 districts which a non-residential use exists, the three hundred (300) foot spacing requirement shall apply. Add sections to 507.5.2 through 507.5.4.7: 507.5.2.1 Hydrant use approval: A person shall not use or operate any fire hydrant intended for use of the fire department for fire suppression purposes unless such person first secures the permission of the code official and the water company having jurisdiction. This section shall not apply to the use of such hydrants by a person employed by, and authorized to make such use by, the water company having jurisdiction. 507.5.4.1 Obstructing fire hydrants: It shall be unlawful to, by the erection of a fence, placement of a living, dead, or imitation plants, or placement of any decorative device, to obscure from view, damage, deface, obstruct or restrict the access to any fire hydrant or any fire department connection for the pressurization suppression systems, including fire hydrants and fire department connections that are located in public or private streets and access lanes, or on private property. 507.5.4.2 Notice of violation: The code official shall issue notices of violations of section 507.5.4 to any property owner in violations of said section. The notice shall contain a description of the material(s) found to be a violation, a direction to remove the material(s) within fifteen (15) days after mailing of the notice, and a copy of section 507.4. 507.5.4.3 Removal of materials: Obstructions or encroachments that constitute a violation of 507.5.4 are declared to be a nuisance and may be abated as set forth in Chapter 21 of the City Code. 507.5.4.4 Duty to maintain: It shall be the duty of the owner of the property on which a fire hydrant or fire department connection for the pressurization — suppression systems is located to maintain the property surrounding such hydrant or connection in such a manner as to comply with section 507.5.4. 507.5.7 Fire Hydrant Construction: Any fire hydrant installed for private or public use shall conform to the specifications of the water company having jurisdiction. Any such hydrant shall be right-hand opening, with two, two and one-half inch outlets, and one, four and one-half inch outlets, and shall be supplied by a water main of sufficient size to provide fire protection. Add section 806.5 806.5 Exterior Combustible Landscape Mulch Materials: Egress doors shall be free of combustible materials for a minimum distance of 20 feet from the centerline of the entrance. This applies to new construction and remodels. Add section 906.11: 906.11 Portable Fire Extinguishers: Fire extinguishers shall meet or exceed Factory Mutual Global or Underwriter's Laboratory specifications. Delete section 1103.5.1 in its entirety. Add Section 5607.16 through 5607.24 5607.16 Permit Application: Application will be submitted five [5] working days in advance before a blasting permit will be issued. Permit applicants shall provide: 1. Plan explaining an estimated number of blasts and when the job is projected to be completed. 2. A site plan indicating location and number of magazines. a. Bunkers, if required Editor’s note: Deleted language shown thus. Added language shown thus. b. Distance to adjacent buildings and / or structures c. Material Safety Data Sheets shall be provided for all materials used on the job site. d. Documentation of blasters certification. 3. A blasting contractor failing to apply for blasting permits or found blasting without a permit will be subject to fines as set forth in Section 1-13 of the City Code, plus the cost of a blasting permit. 4. Blasting contractors will provide one of the following to the fire department. a. Approved site plan. b. Approved grading permit and/or approved building permit. 5607.17 Certification: Blasters Certification shall be required of all blasters. All blasters must obtain certification as a blaster from the Missouri Limestone Producers Association [MLPA] or equivalent. All blasters certification will be provided to the Fire Department and kept on file. 5607.18 Insurance: The blasting contractor shall provide a "Certificate of Insurance" for special blasting liability insurance coverage, in the amount of not less than Three million dollars [$3,000,000.00]. Certificate of Insurance shall show the "City of Jefferson" as a "Certificate Holder". 5607.19 Signage: Proper signage shall be set on all streets, roads or highways declaring "Blasting Area" and "Shut Off Two-way Radios" [not applicable when non-electric caps are used], within five hundred [500] feet of the blast site. 5607.20 Seismographs: Minimum of one [1] seismograph shall be on all blasting sites. Additional seismographs may be required by the Fire Official. Seismic readings shall not exceed 1.5PS [inch per second]. Sound levels shall not exceed 130 db at the Seismic site. Seismic readings and copies of blasting logs shall be kept on record by the blasting contractor for one year for review if necessary by the fire official. 5607.21 Pre-Blast Surveys: Blasters shall conduct a pre-blast survey when blasting within three hundred [300] feet of any habitable structure, well, road, street or highway. 5607.22 Written Notice: Written notice shall be delivered to all property owner/managers within pre- blast survey area. Notice shall contain: Blasting contractor's name, address and phone number, beginning and ending dates, approximate blasting times, blasting location and party for whom work is being done. Written notice will be delivered five [5] days in advance before blasting. 5607.23 Warnings/Blasting: 1. The blasting contractor shall be responsible for insuring that the area is visually inspected and made clear of people and/or animals. 2. Warnings shall be sounded as follows: 3. Three [3], five [5] to ten [10] second soundings from a siren, air horn or other approved warning device, with minimum sound level of 125 db at one hundred [100] feet, shall be sounded. 4. Wait a full thirty [30] seconds. 5. Sound another five [5] to ten [10] second sounding. 6. Immediately followed by a voice command from an amplified bullhorn, or equivalent. 7. Detonation shall follow. 8. An "all clear", voice command shall be given after blast and when blast area is safe to enter for inspection. 5607.24 Permit Fee: Permit fee for blasting within the City of Jefferson will be as specified in Appendix Y of the City Code of the City of Jefferson. Add Section 5610: GENERAL Editor’s note: Deleted language shown thus. Added language shown thus. 5610.1 Scope: The manufacture, sale and use of fireworks is prohibited within the jurisdiction. The display or discharge of fireworks shall comply with the requirements of this article. 5610.2 Permit required: A permit shall be obtained from the Jefferson City Fire Department for the display or discharge of fireworks, except for activity allowed under Sec. 5610. 5610.3 Permit applications: Application for permits shall be made in writing at least 15 days in advance of the date of the display or discharge of fireworks. The possession and use of fireworks for such display shall be lawful under the terms and conditions approved with the permit and for such display shall be lawful under the terms and conditions approved with the permit and for that purpose only. A permit granted hereunder shall not be transferable, not shall any such permit be extended beyond the dates set out therein. Add Section 5611: USE, DISPLAY AND DISCHARGE 5611.1 General: It shall be a violation of this code for any person to store, use or explode any fireworks, except as provided in the rules and regulations issued by the Jefferson City Fire Department for the granting of permits for supervised public displays of fireworks by the jurisdiction, fair associations, amusement parks and other organization. Every such public display and private non-projectile fireworks display shall be supervised by an adult permit holder and shall be handled by an approved, competent operator. The fireworks shall be arranged, located, discharged or fired in a manner that, in the opinion of the Jefferson City Fire Department, will not be a hazard to the property or endanger any person. 5611.2 Bond for display: The permittee shall furnish a bond in an amount deemed adequate by the Jefferson City Fire Department for the payment of all damages which may be caused either to a person or persons or to property by reason of the permitted display, and arising from any acts of the permittee, the permittee's agents, employees or subcontractors. 5611.2.1 Disposal of unfired fireworks: Unfired fireworks and trash that remain after the display is concluded shall be immediately disposed of in an approved, safe manner. 5611.3 Exemptions: Nothing in this article shall be construed to prohibit any wholesaler, dealer or jobber to sell at wholesale such fireworks as are not herein prohibited, or the sale of any kind of fireworks provided the same are to be shipped directly out of state, or the use of fireworks by railroads or other transportation agencies for signal purposes or illumination, or the sale or use of blank cartridges for a show or theater, or for signal or ceremonial purposes in athletics or sports, or for use by military organizations. Such wholesalers, dealers and jobbers shall store their supplies of fireworks in accordance with Chapter 56. 5611.4 Seizure of fireworks: The Jefferson City Fire Department shall seize, take, remove or cause to be removed at the expense of the owner, all stocks of fireworks that are offered or exposed for display or sale, or are stored or held in violation of this article. Add Section 5612. 5612. Permitted Possession and Uses. Notwithstanding any other provisions of section 5608, the following shall be permitted. 1. Possession and use of Class D fireworks. 2. Transportation of fireworks through the City. 3. Possession and use of Class C fireworks on private property of five (5) acres or more. All permitted uses of fireworks under this section must occur from June 15th through July 8th, or December 31st through January 1st , and within the hours of 8 a.m. and 10 p.m., except for the 4th of July and New Year's Eve when the hours will be extended until midnight. (Ord. No. 11691, § 1, 1-13-92; Ord. No. 11704, § 1, 2-3-92; Ord. No. 14829, § 7, 8-1-2011; Ord. No. 14841, § 1, 9- 6-2011; Ord. No. 14974, § 1, 5-21-2012; Ord. No. 15239, § 1, 3-3-2014; Ord. No. 15702, § 2, 8-21-2017) Section 3. This Ordina nce shall be in full force and effect from 6 0 calendar days after the date of its pa ssage and approval. Passed : ----------------------- Pre siding Officer ATTEST: City Clerk App roved: ____________________ _ Mayor Carrie Tergin APPROVED AS TO FORM : City Att0rn ey l . Editor's no te: Deleted language shown tffil.s . Ad ded la nguage shown thus. BILL SUMMARY BILL NO: 2022-025 SPONSOR: Councilmember Fitzwater SUBJECT: Authorizing the City to Execute an Agreement with Mid-Missouri Earth Movers . L.L.C ., for the Demolition of Seven (7) Properties DATE INTRODUCED: June 21. 2022 b A ~ DEPARTMENT DIRECTOR(S): L~ CITY ADMINISTRATOR: A:. :.=it :;t:_ Staff Recommendation: Ap::.. 7 Summary: Authorizing the City to execute an Agreement with Mid-Missouri Earth Movers for the demolition of seven (7) properties relating to the Capitol Avenue demolitions and acquisitions. Origin of Request: City Attorney. Department Responsible: Law I PPS PERSON RESPONSIBLE: RYAN MOEHLMAN I SONNY SANDERS Background Information: On April 4 , 2022 , the City Council passed Bill No 2021-093, and amended the FY 2022 budget by appropriating additional funds within the genera l funds for the Capitol Avenue demolitions and acquisitions . Such supplemental appropriations i ncl uded transferring $575 ,000 from the Surplus account to Capitol Avenue Demos & Acquisitions account. Additionally, pursuant to Bill No 2021-093 , City Staff was instructed to present to the City Council a plan (1) for identification of persons or organizations who are prepared to commit to the rehabilitation of particular structures in the Capitol Avenue Neighborhood Conservation Overly District and (2) for identification of dangerous buildings for which the delaying of demo lition is unreasonable and not in the interest of the health, safety, and general welfare of the public and the public safety personnel of the City. The plan further provided that if the City Council determined that a structure should be delayed to be demolished or if no interested person came forward for a structure , the City would demolish such structure. City Staff solicited bids for demolition of these to provide full information on cost of demolition. This contract locks in demolition cost for six months. NOTHING IN THIS CONTRACT AUTHORIZES OR REQUIRES A STRUCTURE TO BE DEMOLISHED . Notices to Proceed w i ll only be issued on this contract AFTER the City Council determines that a structure needs be demolished or if no interested parties come forward , as previous ly outlined in the approved plan. Mid-Missouri Earth Movers has become the apparent lowest and best bidder on the 109 Adams , 113 Adams , 401 E Capitol , 407 E Capitol , 409 E Capitol , 419 E Capitol , and 4101416 E Capitol , demolition projects . Fiscal Information: $193 ,953 .00 from the Capitol Avenue Demos & Acquisitions account. BILL NO . 2022-025 SPONSORED BY Councilmember Fitzwater ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH MID-MISSOURI EARTH MOVERS, L.L.C., FOR THE DEMOLITION OF THE DANGEROUS STRUCTURES LOCATED AT 109 ADAMS, 113 ADAMS , 401 E CAPITOL, 407 E CAPITOL, 409 E CAPITOL, 419 E CAPITOL , AND 410/416 E CAPITOL. WHEREAS , Mid-Missouri Earth Movers , L.L.C ., has become the apparent lowest and best bidder for the demolitions of 109 Adams , 113 Adams , 401 E Capito l, 407 E Capitol , 409 E Capitol , 419 E Capitol , and 410/416 E Cap itol , relat in g to the Capitol Avenue demolitions and acquisitions p roject. NOW BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. Mid-Missouri Earth Movers , L.L.C ., is hereby approved as the best qualified firm to provide demolition of the dangerous structures located at 1 09 Adams, 113 Adams , 401 E Capitol, 407 E Capitol, 409 E Capitol , 419 E Capitol, and 410/416 E Capitol , and its proposal is hereby accepted. Section ~. The Mayor and City Clerk are hereby authorized to execute an agreement with Mid-Missouri Earth Movers , L.L.C ., to provide demolition of the dangerous structures located at 109 Adams , 113 Adams , 401 E Capitol , 407 E Capitol , 409 E Capitol , 419 E Capitol, and 410/416 E Capitol. Section ~· The agreement shall be substantially the same in form and content as that agreement attached hereto as Ex hibit A. Section 4. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed : __________ _ Approved : _______ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : I City Clerk City A tto r ney FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid IFB4041 -Demolition of I 0 Structures Planning and Protective Services, Opened May 19, 2022 RECOMMENDATION: Staffrecommends the award of bid IFB4041 to Ahrens Contracting, Inc of St. Louis, Mi sso uri and Mid-Missouri Earth Move rs of Jefferson City, Missouri for demolition services as follows: Location Amount Vendor 109 Adams St $22,470.00 M id-Missouri Earth Movers 1 13 Adams St $17487.00 Mid-Missouri Earth Movers 401 E Capitol Ave $23,451.00 Mid-Missouri Earth Movers 407 E Capitol Ave $28 380.00 Mid-Missouri Earth Movers 409 E Capitol Ave $23,244.00 Mid-Missouri Earth Movers 413 E Capitol Ave $45 700.00 Ahrens Contracting 419 E Capitol Ave $21,1 17.00 M id -Missouri Earth Movers 410/416 E Capitol Ave $57,804.00 M id-Misso uri Earth Movers 517 E Cap itol Ave $34 600.00 Ahrens Contracting 415 Commercial Way $39,700.00 Ahrens Contracting Total Cost $313,953.00 The bid is being awarded to the lowes t and best bid meeting s pecificati o ns. Contracts for the demo lition of structures on these properties will be completed now; however, the actual demolition Notice to Proceed will not be given and work wi ll not begin until after the structural assessments have been completed and City Co unci l has approved to demolish the structures. BIDS RECEIVED: Ahrens Contracting, Inc, St. Louis, MO Cahill Construction, Inc, Rolla, MO Jeff Schnieders Construction Company, Jefferson C ity, MO Mid Missouri Earth Movers, Jefferson City, MO Premier Demo liti o n Inc, St. Louis, MO See attached bid tabulation s he et for s ubmitted bid pricing. This bid was advertised in the News Tribune on 04/27/2022 and posted on Bonfire. Bid notificat ions were se nt to 246 vendors of which 41 were recommended vendors. FISCAL NOTE· Expended or Account Description FY2022 Encumbered Bid Amount Balance Number Bud2et Amount Cap Ave Demos & 10-185-550095 Acquisitions -General Fund $575 000.00 $103.25 $3 13 ,953.00 $260,943.75 Bid Total $313 953.00 ATTACHMENTS -SUPPORTING DOCUMENTATION Signature ~r a ~ u ha · g Agent 5/27/ Ahrens Contracting Inc ' Unit of Days to Total # It em s Measure Co mplete Landfill Site Cost Jefferson City #G-1 109 Adams St Lump Sum 15 Landfill $32,670.00 Jefferson City #0-2 113 Adams St Lump Sum 15 Landfill $29,300.00 Jefferson City #G-3 401 E Capitol Ave Lump Sum 15 Landfill $29,150.00 Jefferson City #G-4 407 E Ca pitol Ave Lump Sum 15 Landfill $30,780.00 Jefferson City #0-5 409 E Capi t ol Ave Lump Sum 15 Landfill $28,800.00 Jefferson City #0-6 413 E Capi t ol Ave Lump Sum 15 Landfill $45,700.00 Jefferson City #0-7 419 E Ca pit ol Ave Lump Sum 15 Landfill $34,800.00 410/416 E Capitol Jefferso n Ci ty #0-8 Ave Lump Su m 20 Landfill $58,000.00 Jefferson City #0-9 517 E Capitol Ave Lump Su m 15 Landfill $34,600.00 415 Commercial Jefferson Cit y #0-10 Way Lump Sum 1 5 Landfill $39,700.00 #0-11 Hourly Labor Rate Pe r Hour 0 0 $72.50 Hourly Machine #0-12 Rate Per Hour 0 0 $420 Old vendor su bmit all required paperwork? Yes Other Comments Bid Opening-IFB4 041-Demolition of 10 Structures 5/19/22 Cahill Construction Inc Jeff Schnieders Construction Company Days to Total Days to Total Compl ete Landfill Sit e Cost Complete Landfill Site Cost Jefferson City B Jeff city $22,000.00 8 Landfill $35,445.00 Jefferson City 8 Jeff city $20,000.00 B landfill $32,26S.OO Jeffer son City 8 Jeff city $22,000.00 10 Landfill $38,360.00 Jefferson City 8 Jeff city $23,000.00 10 Landfill $51,905.00 Jefferson City 8 Jeff city $22,000.00 10 Landfill $38,130.00 Jefferson City 10 Jeff city $30,000.00 15 Landfill $76.480.00 Jefferson City 8 Jeff ci ty $23,000.00 10 Landfill $40,605.00 Jefferson City 10 Jeff ci ty $30,000.00 1 5 Landfill $76,565.00 Jefferson City 10 Jeff city $25,000.00 15 Landfill $58,965.00 Jefferso n City 8 Jeff city $24,000.00 20 La ndfill $102,179.00 na na $80 0 N/A $85 na na $180 0 N/A $365 No-did not submit b id bond Yes Mid-Missouri Earth Movers LL C Premier Demolition Inc ' Days to landfill Total Days to Total Comp lete Site Cost Complete Landfill Site Cost 14 days JC Landfill $22,470.00 5 Republic $35,750.00 14 days JC Landfill $17.487.00 s Republic $34,750.00 14 days JC Landfill $23,451.00 6 Republic $38,750.00 14 days JC Landfill $28,380.00 7 Republic $43,900.00 14 days JC Landfill $23,244.00 6 Republic $39,000.00 21 days JC Landfi ll $48,294.00 10 Republic $63,600.00 14 days JC Landfill $21,117.00 5 Re public $34,200.00 21 days JC Landfill $57,804.00 12 Re public $67,200.00 14 days JC Landfill $39,366.00 9 Republic $52,850.00 21 d ays JC Landfill $43,146.00 15 Republic $77,300.00 NA NA $20 0 N/A $96.25 Bid NA NA $125 0 Cl ari fications $150 Yes Yes Vendor offer s a mobilization reduction of $2,000 for each site after initial site Corrigan, Leigh Ann From: Sent: To: Cc: Subject: Sanders, Sonny Tuesday, May 31, 2022 1:27 PM Corrigan, Leigh Ann; Stratman, Anne Helmick, David RE : Recommendation for Award I recommend the vendors identified and listed in the attached award document. SS From: Corrigan, Leigh Ann <LCorrigan@jeffersoncitymo.gov> Sent: Friday, May 27, 2022 1:01 PM To: Stratman, Anne <AStratman@jeffersoncitymo.gov> Cc: Sanders, Sonny <SSanders@jeffersoncitymo.gov>; Helmick, David <DHelmick@jeffersoncitymo.gov> Subject: Recommendation for Award Attached is the Finance Packet cover sheet I will be submitting once I receive the recommendation for award. I thought you may want to just copy/paste the table showing which properties are to be awarded to which vendors so you don't have to start from scratch. Once I receive the recommendation to award, I will send this and the other supporting documents to Emily for the June 6 Council meeting. Leigh Ann Corriga n Purchasing Agent City of Jefferson Phone : (573) 634-6325 Fa x: (573) 634-6329 1 CITY OF JEFFERSON DEMOLITION CONTRACT THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as “City”, and the Mid-Missouri Earth Movers, L.L.C., hereinafter referred to as “Contractor”. WITNESSETH: THAT WHEREAS, Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies for the demolition of the following residential structure and all debris and other trash items on the lot at 109 Adams, 113 Adams, 401 E Capitol, 407 E Capitol, 409 E Capitol, 410/416 E Capitol, and 419 E Capitol, Jefferson City, Missouri, and the proper disposal in an approved landfill. NOW THEREFORE, the parties to this contract agree to the following: 1. Scope of Services. Contractor agrees to perform the services related to demolition of the structure and grading of lots more particularly described in Exhibit A attached hereto. Contractor further agrees to obtain a demolition permit from the City and the Missouri Department of Natural Resources, if necessary, prior to performing any services. 2. Payment to Contractor. The City hereby agrees to pay Contractor for work done pursuant to this contract at intervals of not less than 28 calendar days upon acceptance of said work by the Department of Planning and Protective Services, and in accordance with the rates and/or amounts of stated in the bid of the Contractor, which are by reference made part of hereof. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. Lien releases must be provided prior to any payment being made to the Contractor. The total cost for each individual property shall not exceed the amount listed in Exhibit A. The total amount of this contract shall not exceed One Hundred Ninety-Three Thousand Nine Hundred Fifty- Three Dollars and Zero Cents ($193,953.00). 3. Notice to Proceed. Notices to Proceed shall be issued on a property-by-property basis. Contractor shall not be obligated to perform work, nor be entitled to payment, on any particular property unless the City issues a Notice to Proceed for such particular property. Contractor shall not begin the work to be performed until receipt of written Notice to Proceed, after which the Contractor shall complete said work within the time frame specified in the Notice to Proceed. If the Contractor does not receive such written Notices to Proceed within six (6) months of the date last executed by a party as indicated below and if the total amount, referenced in Paragraph 2 of this contract, does not apply or has changed, Contractor may terminate this contract. 4. Insurance. Contractor agrees to obtain and maintain throughout the term of this contract: A. Workmen’s Compensation. Insurance for all of its employees to be engaged in work under this contract. B. Contractor’s Public Liability Insurance in an amount not less than $3,000,000 for all claims arising out of a single occurrence and $500,000 for any one person in a single accident or occurrence, except for those claims governed by the provisions of the Missouri Workmen’s Compensation Law, Chapter 287, RSMo, and Contractor’s Property Damage Insurance in an amount not less than $3,000,000 for all claims arising out of a single accident or occurrence and $500,000 for any one person in a single accident or occurrence. City shall be named as an additional insured on such policy. C. Automobile Liability Insurance in an amount not less than $3,000,000 for all claims arising out of a single accident or occurrence and $500,000 for a one person in a single accident or occurrence. City shall be named as an additional insured on such policy. D. Subcontracts – In case any or all of this work is sublet, the Contractor shall require the Subcontractor to procure and maintain all insurance required in Subparagraphs A, B, and C, hereof and in like amounts. E. Scope of Insurance and Special Hazard. The insurance required under Sub-paragraphs B and C hereof shall provide adequate protection for Contractor and its subcontracts, respectively, against damage claims which may arise from operations from operations under this contract, whether such operations be by the insured or by anyone directly or indirectly employed by it, and also against any special hazards which may be encountered in the performance of this contract. NOTE: Paragraph E is construed to require the procurement of Contractor’s protective insurance (or contingent public liability and contingent property damage policies) by a general contractor whose subcontractor has employees working on the project, unless the general public liability and property damage police (or rider attached thereto) of the general contractor provides adequate protection against claims arising from operations by anyone directly or indirectly employed by Contractor. 5. Specifications, Codes and Regulations. Contractor shall comply with all appropriate specifications and codes referred to and with all regulations, ordinances and laws of the City, the State of Missouri, and the Federal Government, and permit reasonable inspection of all work by authorized inspectors. 6. Asbestos Compliance. Contractor shall comply with Missouri Air Conservation law, RSMo 643, Sections 225-250, Missouri regulations CFR 10.6.080, 10 CFR 6.240, and 10 CFR 6.250, EPA regulations at 40 CFR Part 61 governing asbestos, and OSHA worker protections regulations. 7. Permits and Licenses. Contractor will obtain and pay for all permits and licenses necessary for the completion and execution of the work and labor to be performed. 8. Debris and Material Removal. Contractor shall keep the premises clean and orderly during the course of the work and remove all debris as it accumulates. Materials and equipment that have been removed and replaced as part of the work shall belong to the Contractor, unless specifically spelled-out otherwise in Exhibit A. Contractor shall dispose of the demolition debris in compliance with State and Federal laws. 9. Contractor’s Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of a subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 10. Termination of Contract for Cause. If through any cause, Contractor shall fail to fulfill in a timely and roper manner their obligations under this contract, or if Contractor shall violate any of the covenants, agreements, or stipulations of their contract, the City shall thereupon have the right to terminate this contract by giving written notice to Contractor of such terminations and specifying the effective date thereof, at least five days before the effective date of such termination. In such event, all finished or unfinished documents and reports prepared by Contractor under this contract shall, at the option of the City, become its property, and Contractors shall be entitled to receive just and equitable compensation for any work satisfactorily completed thereunder. Notwithstanding above, Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of a breach of Contract by Contractor, and the City may withhold any payments to Contractor for the purpose of set-off until such time as the exact amount of damages due to the City from Contractor is determined. 11. Termination for Convenience by the Owner. The City may terminate this contract at any time by giving at least ten (10) days’ notice in writing to Contractor. If this contract is terminated by the City, as provided herein, Contractor will be paid for the time provided and expenses incurred up to the termination date. If this contract is terminated due to the fault of the Contractor, Paragraph 10 hereof to termination shall apply. 12. Owner’s Right to Proceed. In the event this contract is terminated pursuant to Paragraph 11, then the City may take over the work and prosecute the same to completions, by contract or otherwise, and Contractor and its sureties shall be liable to the City for any costs over the amount of, and utilize in completing the work, such materials, appliances and structures as may be on the work site and are necessary for completion of the work. The foregoing provisions are in addition to and not in limitation of, the rights of the City under any other provisions of the contract, city ordinances, and state and federal laws. 13. Indemnity. To the fullest extent permitted by law, the Contractor will indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other ri ght or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 14. Payment for Labor and Materials. Contractor agrees and binds itself to pay for all labor done and for all the materials used in the work to b e completed pursuant to this contract. Contractor shall furnish to the City a bond to insure the payment of all materials and labor used in the performance of this contract. 15. Sales Tax Exemption. Effective August 28, 1994, Section 144.062, RSMo allows contractors and subcontractors to purchase materials for tax exempt projects with project-specific exemption certifications approved by the Department of Revenue. The City will supply a certificate to the contractor for this project after approval is obtained from the Department of Revenue. 16. Acceptance of Final Payment as Release. Contractor’s acceptance of final payment shall be a release to the City of all claims and all liability to the Contractor. 17. Changes. City may, at any time, request changes in the scope of the work without invalidating the contract. If such changes increase or decrease the amount due under the Contract, or in the time required for performance of the work, an equitable adjustment shall be authorized by Change Order. The City shall review and give final approval to all Change Orders. 18. Time for Completion and Liquidated Damages. If the Contractor fails to complete the work within the contract time or extension of time granted by the City, then the Contractors may be required to pay to the City the amount of $100.00/day for liquidated damages for each calendar day that the Contractor shall be in default after the time stipulated in the contract documents. 19. Contract Documents. The contract documents shall consist of the following: a. This Contract b. Addenda c. Information for Bidders d. Signed Copy of Bid 20. Protection of Lives and Health. Contractor shall exercise proper precaution at all times for the protection of persons and property and shall be responsible for all damages to persons or property, either on or off the site, which occurs as a result of Contractor’s prosecution of the work. Safety Training a. Contractor shall provide a ten (10) hour Occupational Safety and Health Administration (OSHA) construction safety program for all employees who will be on-site at the project. The construction safety program shall include a course in construction safety and health that is approved by OSHA or a similar program approve by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approve OSHA program as required by Section 292.675, RSMo. b. Contractor shall require its on-site employees to complete a construction safety program within sixty (60) days after the date work on the project commences. c. Contractor acknowledges and agrees that any of contractor’s employees found on the project site without documentation of the successful completion of a construction safety program shall be required to produce such documentation within twenty (20) days, or will be subject to removal from the project. d. Contractor shall require all of its Subcontractors to comply with the requirements of this section and Section 292.675, RSMo. Notice of Penalties for failure to Provide Safety Training a. Pursuant to Section 292.675, RSMo, Contractor shall forfeit to City as a penalty Two Thousand Five Hundred Dollars (2,500), plus One Hundred Dollars ($100) for each on- site employee employed by Contractor or its Subcontractor, for each calendar day or portion thereof, such on-site employee is employed without the construction safety training required in the above paragraph. b. The penalty described in Subsection a of this section shall not begin to accrue until the time period described in Paragraphs b and c above have elapsed. c. Violations of above paragraph and imposition of the penalty described in this section shall be investigated and determined by the Missouri Department of Labor and Industrial Relations. 21. Transient Employers. Every transient employer, as defined in section 285.230, RSMo, enclosed in the laws section, must post in a prominent and easily accessible place at the work site a clearly legible copy of the following: (1) The notice of registration for employer withholding issued to such transient employer by the Director of Revenue; (2) Proof of coverage for workers’ compensation insurance or self-insurance signed by the transient employer and verified by the Department of Revenue through the records of the Division of Workers’ Compensation; and (3) The notice of registration for unemployment insurance issued to such transient employer by the Division of Employment Security. Any transient employer failing to comply with these requirements shall, under section 285.234, RSMo, enclosed in the laws section, be liable for a penalty of $500 per day until the notices required by this section are posted as required by that statute. 22. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: If to the Contractor: City of Jefferson Mid-Missouri Earth Movers, LLC Department of Law Attn: Rena Kuster 320 East McCarty Street 4611 Tanner Bridge Road Jefferson City, Missouri, 65101 Jefferson City, MO 65101 23. Jurisdiction. This agreement and every question arising hereunder shall be interpreted according to the laws and statutes of the State of Missouri. [Signatures to Follow on Next Page] CITY OF JEFFERSON, MISSOURI Carrie Tergin, Mayor Date: ---- ATTEST: T itl e: APPROVED AS TO FORM: C ity~·ney MID-MISSOURI EARTH MOVERS, L.L.C. Title: Date: ---- ATTEST: Title BILL SUMMARY BILL NO: 2022-026 SPONSOR: Councilmember Fitzwater SUBJECT: Authorizing the City to Execute an Agreement with Ahrens Contracting, Inc., for the Demolition of Three (3) Properties DATE INTRODUCED: June 21 , 2022 --~ ~-CL DEPARTMENT DIRECTOR(S):--;-'r---------.._..L..->L...::...----¥-..L...L--.:~-~-=-------~::...__ __ _ I CITY ADMINISTRATOR:_~'-b--"';..__----r-+--""'~~r--r---------- Staff Recommendation: Approve. Summary: Authorizing the City to execute an Agreement with Ahrens Contracting for the demolition of three (3) properties relating to the Capitol Avenue demol itions and acquisitions. Origin of Request: City Attorney Department Responsible: Law I PPS PERSON RESPONSIBLE: RYAN MOEHLMAN I SONNY SANDERS BACKGROUND INFORMATION On April 4 , 2022, the City Council passed Bill No 2021 -093 , and amended the FY 2022 budget by appropriating additional funds within the general funds for the Capitol Avenue demolitions and acquisitions . Such supplemental appropriations included transferring $575,000 from the Surplus account to Capitol Avenue Demos & Acquisitions account. Additionally, pursuant to Bill No 2021-093, City Staff was instructed to present to the City Council a plan (1) for identification of persons or organizations who are prepared to commit to the rehabilitation of particular structures in the Capitol Avenue Neighborhood Conservation Overly District and (2) for identification of dangerous bui ldings for which the delaying of demolition is unreasonable and not in the interest of the health , safety , and general welfare of the public and the public safety personnel of the City. The plan further provided that if the City Council determined that a structure should be delayed to be demolished or if no interested person came forward for a structure, the City would demolish such structure. City Staff solicited bids for demolition of these to provide full information on cost of demolition . This contract locks in demolition cost for six months. NOTHING IN THIS CONTRACT AUTHORIZES OR REQUIRES A STRUCTURE TO BE DEMOLISHED . Notices to Proceed will only be issued on this contract AFTER the City Council determines that a structure needs be demolished or if no interested parties come forward , as previously outlined in the approved plan. Fiscal Information: $120 ,000 .00 from the Capitol Avenue Demos & Acquisitions account. BILL NO . 2022-026 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. ________ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WI TH AHRENS CONTRACTING, INC ., FOR THE DEMOLITION OF THE DANGEROUS STRUCTURES LOCATED AT 413 E CAPITOL, 517 E CAPITOL, AND 415 COMMERCIAL WAY. WHEREAS, Ahrens Contracting, Inc ., has become the apparent lowest and best bidder for the demolitions of 413 E Capitol Ave ., 517 E Capitol Ave ., and 415 Commercial Way , relating to the Capitol Avenue demolitions and acquisitions project. NOW BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. Ahrens Contracting, In c., is hereby approved as the best qualified firm to provide demolition of the dangerous structures located at 413 E Capitol Ave., 517 E Capitol Ave., and 415 Commercial Way , and its proposal is hereby accepted . Section 6. The Mayor and City Clerk are hereby authorized to execute an agreement with Ahrens Contracting, Inc ., to provide demolition of the dangerous structures located at 413 E Capitol Ave., 517 E Capitol Ave., and 415 Commercial Way. Section ~· The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 4 . This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: __________ _ Approved : _______ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid IFB404l -Demolition of l 0 Str uctures P lann in g and Protective Services, Opened May 19, 2022 RECOMMENDATIO N: Staffrecomm e nds th e award of bid IFB4041 to Ahrens Co ntracting, In c of St. Louis, Mi sso uri and Mid-Missouri Earth Movers of Jefferson City, Missouri for demolition ser vic es as follows: Location Amount Vendor 109 Adams St $22,470.00 M id-Misso ur i Earth Movers 11 3 Adams St $17 487.00 M id-Missou ri Earth Movers 401 E Cap it o l Ave $23,45 1.00 M id-Missouri Earth Movers 407 E Ca~ito l Ave $28 380.00 M id-Misso uri Earth Movers 409 E Capitol Ave $23,244.00 M id-Missouri Earth Movers 413 E Capitol Ave $45 700.00 Ahrens Contractin g 419 E Cap it ol Ave $2 1,!17.00 M id-Missouri Earth Move rs 410/416 E Capitol Ave $57,804.00 M id-Misso uri Earth Movers 517 E Cap it o l Ave $34 600.00 A hre ns Contractin g 415 Commercia l Way $39,700.00 A hrens Contractin g Total Cost $313,953.00 The bid is being awarded to th e lowest and best bid meeti ng specifi cations. Contracts for the de molition of structures on t hese properties w ill b e completed now; however, the actual demolition Notice to Proceed w ill no t be g iven and work will not beg in until after the structura l assess ments have been completed and City Co u ncil has approved to demolish the structures. BIDS RECEIVED: A hre ns Co ntractin g, In c, St. Lou is, MO Cahill Co nstru ct ion, Inc, Rolla, MO Jeff Schni eders Construction Company, Jefferson C ity, MO Mi d Missouri Earth Movers, Jefferson C ity, MO Premier Demo li tion Inc, St. Loui s, MO See attached bid tabulat io n s heet for s ubmitted bid pric in g. This bid was advertised in th e News Tribune on 04/27/2 022 and posted o n Bonfire. Bid notificatio ns were se nt to 246 vendors of which 41 were recommended vendors. F ISCAL NOTE· Expende d or Account Description FY2022 Encumbered Bid Amount Balance Number Bud!!et Amount Cap Ave Demos & I 0-185-550095 Acquis itions -General Fund $575 000.00 $103.25 $3 13 ,953.00 $260,943.75 Bid Total $313 953.00 ATTACHMENTS -SUPPORTING DOCUMENT AT! ON Signat"re ~t a ~ u ha · g Agen t 5 /27/ Ahrens Contracting Inc . Unit of Days t o Total # It em s Measur e Complete Landfill Site Cost Jefferson City 110-1 109 Adams St Lump Sum 15 Landfill $32,670.00 Jefferson City #0-2 113 Adams St Lump Sum 15 Landfill $29,300.00 Jefferson City #0-3 401 E Capitol Ave Lump Sum 15 Landfill $29,150.00 Jefferson City #0-4 407 E Capitol Ave Lump Sum 15 Landfill $30,780.00 Jefferson City #0-5 409 E Capi t ol Ave Lump Sum 15 Landfill $28,800.00 Jefferson City #0·6 413 E Capitol Ave Lump Sum 15 Landfill $45,700.00 Jefferson City #0-7 419 E Ca pit ol Ave Lump Sum 15 Landfill $34,800.00 410/416 E Capitol Jefferson Ci ty #0-8 Ave Lump Sum 20 Landfill $58,000.00 Jefferson City #0·9 517 E Capitol Ave Lump Sum 15 Landfill $34,600.00 415 Commercial Jefferson City #0·10 Way Lump Sum 15 La ndfill $39,700.00 #0-11 Hourly Labor Rate Per Hour 0 0 $72.50 Hourly Machine #0·12 Rate Per Hour 0 0 $420 Old vendor submit all required paperwork? Yes Other Comments Bid Opening-IFB4041-Demolition of 10 Structures 5/19/22 Cahill Construction Inc Jeff Schnieders Construction Com pany Days to Total Days to Total Compl ete Landfill Sit e Cost Complete Lan dfill Site Cost Jefferson City 8 Jeff city $22,000.00 8 Landfill $35,445.00 Jefferson City 8 Jeff city $20,000.00 8 Landfill $32,265.00 Jefferson City 8 Jeff city $22,000.00 10 Landfill $38,360.00 Jefferson City 8 Jeff city $23,000.00 10 Landfill $51,905.00 Jefferson City 8 Jeff city $22,000.00 10 Landfill $38,130.00 Jefferson City 10 Jeff city $30,000.00 15 Landfill $76,480.00 Jefferson City 8 Jeff city $23,000.00 10 Landfill $40,605.00 Jefferson City 10 Jeff ci ty $30,000.00 15 Landfill $76,565.00 Jefferson City 10 Jeff city $25,000.00 15 Landfill $58,965.00 Jefferso n City 8 Jeff city $24,000.00 20 Landfill $102,179.00 na na $80 0 N/A $85 na na $180 0 N/A $365 No-did not submit bid bond Yes Mid -Missouri Earth Movers LL C Premier Demolition Inc . Days to Landfill Total Days to Total Comp lete Site Cost Complete Landfill Site Cost 14 days JC Landfill $22,470.00 5 Republic $35,750.00 14 days JC Landfill $17.487.00 5 Republic $34,750.00 14 days JC Landfill $23,451.00 6 Republic $38,750.00 14 days JC Landfill $28,380.00 7 Republic $43,900.00 14 days JC Landfill $23,244.00 6 Republic $39,000.00 21 days JC Landfill $48,294.00 10 Republic $63,600.00 14 days JC Landfill $21,117.00 5 Republic $34,200.00 21 days JC Landfill $57,804.00 12 Republic $67,200.00 14 days JC Landfill $39,366.00 9 Republic $52,850.00 21 days JC Landfill $43,146.00 15 Republic $77,300.00 NA NA $20 0 N/A $96.25 Bid NA NA $125 0 Clarifications $1 50 Yes Yes Vendor offer s a mobi liza tion reducti on of $2 ,000 for each site after initial site Corrigan, Leigh Ann From: Sent: To: Cc: Subject: Sanders, Sonny Tuesday, May 31, 2022 1 :27 PM Corrigan, Leigh Ann; Stratman, Anne Helmick, David RE : Recommendation for Award I recommend the vendors identified and listed in the attached award document. SS From: Corrigan, Leigh Ann <LCorrigan@jeffersoncitymo.gov> Sent: Friday, May 27, 2022 1:01 PM To: Stratman, Anne <AStratman@jeffersoncitymo.gov> Cc: Sanders, Sonny <SSanders@jeffersoncitymo.gov>; Helmick, David <DHelmick@jeffersoncitymo.gov> Subject: Recommendation for Award Attached is the Finance Packet cover sheet I will be submitting once I receive the recommendation for award. I thought you may want to just copy/paste the table showing which properties are to be awarded to which vendors so you don't have to start from scratch. Once I receive the recommendation to award, I will send this and the other supporting documents to Emily for the June 6 Council meeting . Leigh Ann Corrigan Purchasing Agent City of Jefferson Phone : (573) 634-6325 Fax: (573) 634-6329 1 CITY OF JEFFERSON DEMOLITION CONTRACT THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as “City”, and the Ahrens Contracting, Inc., hereinafter referred to as “Contractor”. WITNESSETH: THAT WHEREAS, Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies for the demolition of the following residential structure and all debris and other trash items on the lot at 413 East Capitol, 517 E Capitol, and 415 Commercial, Jefferson City, Missouri, and the proper disposal in an approved landfill. NOW THEREFORE, the parties to this contract agree to the following: 1. Scope of Services. Contractor agrees to perform the services related to demolition of the structure and grading of lots more particularly described in Exhibit A attached hereto. Contractor further agrees to obtain a demolition permit from the City and the Missouri Department of Natural Resources, if necessary, prior to performing any services. 2. Payment to Contractor. The City hereby agrees to pay Contractor for work done pursuant to this contract at intervals of not less than 28 calendar days upon acceptance of said work by the Department of Planning and Protective Services, and in accordance with the rates and/or amounts of stated in the bid of the Contractor, which are by reference made part of hereof. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. Lien releases must be provided prior to any payment being made to the Contractor. The total cost for each individual property shall not exceed the amount listed in Exhibit A. The total amount of this contract shall not exceed One Hundred Twenty Thousand Dollars and Zero Cents ($120,000.00). 3. Notice to Proceed. Notices to Proceed shall be issued on a property-by-property basis. Contractor shall not be obligated to perform work, nor be entitled to payment, on any particular property unless the City issues a Notice to Proceed for such particular property. Contractor shall not begin the work to be performed until receipt of written Notice to Proceed, after which the Contractor shall complete said work within the time frame specified in the Notice to Proceed. If the Contractor does not receive such written Notices to Proceed within six (6) months of the date last executed by a party as indicated below and if the total amount, referenced in Paragraph 2 of this contract, does not apply or has changed, Contractor may terminate this contract. 4. Insurance. Contractor agrees to obtain and maintain throughout the term of this contract: A. Workmen’s Compensation. Insurance for all of its employees to be engaged in work under this contract. B. Contractor’s Public Liability Insurance in an amount not less than $3,000,000 for all claims arising out of a single occurrence and $500,000 for any one person in a single accident or occurrence, except for those claims governed by the provisions of the Missouri Workmen’s Compensation Law, Chapter 287, RSMo, and Contractor’s Property Damage Insurance in an amount not less than $3,000,000 for all claims arising out of a single accident or occurrence and $500,000 for any one person in a single accident or occurrence. City shall be named as an additional insured on such policy. C. Automobile Liability Insurance in an amount not less than $3,000,000 for all claims arising out of a single accident or occurrence and $500,000 for a one person in a single accident or occurrence. City shall be named as an additional insured on such policy. D. Subcontracts – In case any or all of this work is sublet, the Contractor shall require the Subcontractor to procure and maintain all insurance required in Subparagraphs A, B, and C, hereof and in like amounts. E. Scope of Insurance and Special Hazard. The insurance required under Sub-paragraphs B and C hereof shall provide adequate protection for Contractor and its subcontracts, respectively, against damage claims which may arise from operations from operations under this contract, whether such operations be by the insured or by anyone directly or indirectly employed by it, and also against any special hazards which may be encountered in the performance of this contract. NOTE: Paragraph E is construed to require the procurement of Contractor’s protective insurance (or contingent public liability and contingent property damage policies) by a general contractor whose subcontractor has employees working on the project, unless the general public liabilit y and property damage police (or rider attached thereto) of the general contractor provides adequate protection against claims arising from operations by anyone directly or indirectly employed by Contractor. 5. Specifications, Codes and Regulations. Contractor shall comply with all appropriate specifications and codes referred to and with all regulations, ordinances and laws of the City, the State of Missouri, and the Federal Government, and permit reasonable inspection of all work by authorized inspectors. 6. Asbestos Compliance. Contractor shall comply with Missouri Air Conservation law, RSMo 643, Sections 225-250, Missouri regulations CFR 10.6.080, 10 CFR 6.240, and 10 CFR 6.250, EPA regulations at 40 CFR Part 61 governing asbestos, and OSHA worker protections regulations. 7. Permits and Licenses. Contractor will obtain and pay for all permits and licenses necessary for the completion and execution of the work and labor to be performed. 8. Debris and Material Removal. Contractor shall keep the premises clean and orderly during the course of the work and remove all debris as it accumulates. Materials and equipment that have been removed and replaced as part of the work shall belong to the Contractor, unless specifically spelled-out otherwise in Exhibit A. Contractor shall dispose of the demolition debris in compliance with State and Federal laws. 9. Contractor’s Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of a subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 10. Termination of Contract for Cause. If through any cause, Contractor shall fail to fulfill in a timely and roper manner their obligations under this contract, or if Contractor shall violate any of the covenants, agreements, or stipulations of their contract, the City shall thereupon have the right to terminate this contract by giving written notice to Contractor of such terminations and specifying the effective date thereof, at least five days before the effective date of such termination. In such event, all finished or unfinished documents and reports prepared by Contractor under this contract shall, at the option of the City, become its property, and Contractors shall be entitled to receive just and equitable compensation for any work satisfactorily completed thereunder. Notwithstanding above, Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of a breach of Contract by Contractor, and the City may withhold any payments to Contractor for the purpose of set-off until such time as the exact amount of damages due to the City from Contractor is determined. 11. Termination for Convenience by the Owner. The City may terminate this contract at any time by giving at least ten (10) days’ notice in writing to Contractor. If this contract is terminated by the City, as provided herein, Contractor will be paid for the time provided and expenses incurred up to the termination date. If this contract is terminated due to the fault of the Contractor, Paragraph 10 hereof to termination shall apply. 12. Owner’s Right to Proceed. In the event this contract is terminated pursuant to Paragraph 11, then the City may take over the work and prosecute the same to completions, by contract or otherwise, and Contractor and its sureties shall be liable to the City for any costs over the amount of, and utilize in completing the work, such materials, appliances and structures as may be on the work site and are necessary for completion of the work. The foregoing provisions are in addition to and not in limitation of, the rights of the City under any other provisions of the contract, city ordinances, and state and federal laws. 13. Indemnity. To the fullest extent permitted by law, the Contractor will indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 14. Payment for Labor and Materials. Contractor agrees and binds itself to pay for all labor done and for all the materials used in the work to be completed pursuant to this contract. Contractor shall furnish to the City a bond to insure the payment of all materials and labor used in the performance of this contract. 15. Sales Tax Exemption. Effective August 28, 1994, Section 144.062, RSMo allows contractors and subcontractors to purchase materials for tax exempt projects with project-specific exemption certifications approved by the Department of Revenue. The City will supply a certificate to the contractor for this project after approval is obtained from the Department of Revenue. 16. Acceptance of Final Payment as Release. Contractor’s acceptance of final payment shall be a release to the City of all claims and all liability to the Contractor. 17. Changes. City may, at any time, request changes in the scope of the work without invalidating the contract. If such changes increase or decrease the amount due under the Contract, or in the time required for performance of the work, an equitable adjustment shall be authorized by Change Order. The City shall review and give final approval to all Change Orders. 18. Time for Completion and Liquidated Damages. If the Contractor fails to complete the work within the contract time or extension of time granted by th e City, then the Contractors may be required to pay to the City the amount of $100.00/day for liquidated damages for each calendar day that the Contractor shall be in default after the time stipulated in the contract documents. 19. Contract Documents. The contract documents shall consist of the following: a. This Contract b. Addenda c. Information for Bidders d. Signed Copy of Bid 20. Protection of Lives and Health. Contractor shall exercise proper precaution at all times for the protection of persons and property and shall be responsible for all damages to persons or property, either on or off the site, which occurs as a result of Contractor’s prosecution of the work. Safety Training a. Contractor shall provide a ten (10) hour Occupational Safety and Health Administration (OSHA) construction safety program for all employees who will be on-site at the project. The construction safety program shall include a course in construction safety and health that is approved by OSHA or a similar program approve by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approve OSHA program as required by Section 292.675, RSMo. b. Contractor shall require its on-site employees to complete a construction safety program within sixty (60) days after the date work on the project commences. c. Contractor acknowledges and agrees that any of contractor’s employees found on the project site without documentation of the successful completion of a construction safety program shall be required to produce such documentation within twenty (20) days, or will be subject to removal from the project. d. Contractor shall require all of its Subcontractors to comply with the requirements of this section and Section 292.675, RSMo. Notice of Penalties for failure to Provide Safety Training a. Pursuant to Section 292.675, RSMo, Contractor shall forfeit to City as a penalty Two Thousand Five Hundred Dollars (2,500), plus One Hundred Dollars ($100) for each on- site employee employed by Contractor or its Subcontractor, for each calendar day or portion thereof, such on-site employee is employed without the construction safety training required in the above paragraph. b. The penalty described in Subsection a of this section shall not begin to accrue until the time period described in Paragraphs b and c above have elapsed. c. Violations of above paragraph and imposition of the penalty described in this section shall be investigated and determined by the Missouri Department of Labor and Industrial Relations. 21. Transient Employers. Every transient employer, as defined in section 285.230, RSMo, enclosed in the laws section, must post in a prominent and easily accessible place at the work site a clearly legible copy of the following: (1) The notice of registration for employer withholding issued to such transient employer by the Director of Revenue; (2) Proof of coverage for workers’ compensation insurance or self-insurance signed by the transient employer and verified by the Department of Revenue through the records of the Division of Workers’ Compensation; and (3) The notice of registration for unemployment insurance issued to such transient emplo yer by the Division of Employment Security. Any transient employer failing to comply with these requirements shall, under section 285.234, RSMo, enclosed in the laws section, be liable for a penalty of $500 per day until the notices required by this section are posted as required by that statute. 22. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: If to the Contractor: City of Jefferson Ahrens Contracting, Inc. Department of Law Attn: Patricia Ahrens 320 East McCarty Street 140 Lafayette Avenue Jefferson City, Missouri, 65101 St. Louis, MO 63104 23. Jurisdiction. This agreement and every question arising hereunder shall be interpreted according to the laws and statutes of the State of Missouri. [Signatures to Follow on Next Page] CITY OF JEFFERSON, MISSOURI Carrie T e rg in , Mayor Date: ---- ATTEST: Ti t le : APPROV E D AS TO FORM: AHRENS CONTRACTING, INC. Title : Da te: ---- ATTEST : Title BILL SUMMARY-AMENDED BILL NO: Substitute 2022-009 SPONSOR: Councilmember Wiseman SUBJECT: Salary Increase as Stated on Attached Exhibit 8 DATE INTRODUCED: July 5. 2022 CI~ADMINISTRATOR:~~~~~~~~~~~~~~~~~ Staff Recommendation: Approve. Summary: If approved, this bill would provide the authorization and funding for a salary adjustment for City Employees this fiscal year as noted below. Origin of Request: City Administrator PERSON RESPONSIBLE: STEVE CROWELL Background information: As the City Council is aware, inflationary impacts and competition for employees (i.e., salary increases) by public and private sector employers is impacting the City's ability to retain and recruit employees particularly in safety critical functions. The proposed salary/wage adjustment would implement a salary/wage increase for all full-time City employees and part-time employees with benefits, as stated in Exhibit B. Police salaries are covered by the City/Fraternal Order of Police labor agreement. The salary/wage implementation costs for the remainder of our current fiscal year, starting with the pay date of July 15, 2022, would be approximately $498,066.79 from the funds as noted below which equates to approximately $1,416,820.21 on an annual basis (based on FY22 costs): Fiscal Information: The FY2022 estimated cost are: • General Fund: • Airport Fund: • Parking Fund: • Transit Fund: • Wastewater Fund: • Parks Fund: • Public Safety Tax: Remainder of FY 22 $154,356.23 $4,376.17* $10,276.51 $33,685.49* $56,740.98 $59,262.21 $179,369.20 *Will most likely need to be subsidized by the General Fund Annual Cost $439,087.74 $12,448.63* $29,232.97 $95,823.05* $161,407.61 $168,579.60 $510,240.61 includes 911 and Fire BILL NO . 2022-009 SUBSTITUTE SPONSORED BY Councilmember Wiseman ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, APPROVING A SALARY ADJUSTMENT , AS OUTLINED IN EXHIBIT B, AND AMENDING THE FY2022 BUDGET OF THE CITY OF JEFFERSON, MISSOURI , BY SUPPLEMENT ALLY APPROPRIATING FUNDS WITHIN THE VARIOUS CITY FUNDS OUTLINED IN EXHIBIT A. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI, AS FOLLOWS: Section 1. There is hereby supplementally appropriated within various City Funds $498,066.79 as indicated on Exhibit A, attached hereto. Section .f.. Salary adjustments for full-time employees and part-time employees with benefits shall be made as set forth in Exhibit B, attached hereto as set forth fully herein . Section ~. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: __________ _ Approved: __________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk c~ CERTIFICATION BY MAYOR Pursuant to Article VII, Section 7 .1 (5.) Of the Charter of the City of Jefferson, Missouri , I hereby certify that the sums appropriated in the ordinance are available in the various funds to meet the requirements of this bill. Mayor Carrie Tergin REVIEWED BY FINANCE ON 6/30/2022 Bill 2022-009 SUBSTITUTE Exhibit A SUPPLEMENTAL APPROPRIATION FISCAL YEAR 2021-2022 BUDGET General Fund: $154,356.23 Airport Fund: $4,376.17 Parking Fund: $10,276.51 Transit Fund: $33,685.49 Wastewater Fund: $56,740.98 Parks Fund: $59,262.21 Public Safety Tax Fund: $179,369.20 Total $498,066.79 BILL 2022-009SUBSTITUTEExhibit B1. Communications Operators minimum pay up to $40,000, maintaining current pay separations.2. $1,250 increase per employee3. Increase for employees hired before 2019:$500 per employee4. Increase for ranges 7 to 23:$1,000 per employee5. Longevity Pay Plan:a. 15 years of service - $1,250b. 20 years of service - $1,750c. 25 years of service - $2,000d. 30 years of service - $2,5006. Excludes City Administrator, Chief of Police, and sworn positions covered by FOP contract.7. Commit to $2,500 ARPA Essential Worker payments for each full-time and part-time with benefitemployee, subject to necessary appropriation bill. RESOLUTION SUMMARY RESOLUTION NO: RS2022-13 SPONSOR: Councilmember Lester SUBJECT: Approving a Real Estate Agreement Between the Housing Authority and the City DATE INTRODUCED: July 5 , 2022 Staff Recommendation: Approve. Summary: Authorizes the Mayor and City Clerk to execute an agreement between the Housing Authority and the City for five (5) parcels of property . Origin of Request: Law. Department Responsible: Law Department. PERSON RESPONSIBLE: RYAN MOEHLMAN Background Information: Section 99.450.3(c), RSMo., reads in part as follows : "In carrying out a land clearance project, an authority may ... (c) convey to the municipality, county or other appropriate public body, such real property as, in accordance with the redevelopment plan , is to be used for parks , schools , public buildings , facilities or other public purpos es". The Housing Authority of the City of Jefferson , Missouri , desires to convey five (5) parcels of real property to the City. These five (5) parcels of property are located at 413-415 E Capitol Ave ., 417 E Capitol Ave ., 419 E Capitol Ave ., 517 E Capitol Ave., and 519 E Capitol Ave . Such five (5) parcels of property will be part of the Capitol Avenue acquisitions pursuant to Bill No. 2021 -093 , passed by Council on April4, 2022 . Fiscal Information: The purchase price is ten dollars . This agreement does not alter the City 's obligations to reimburse the Housing Authority 's costs of acquisition under the 2017 Blight Clearance Reimbursement Agreement. RESOLUTION RS2022-13 Sponsor: Co uncilmember Leste r A RESOLUTION APPROVING A REAL ESTATE AGREEMENT BETWEEN THE HOUSING AUTHORITY AND THE CITY WHEREAS, Section 99.450 .3(c), RSMo ., reads in part as fol lows : "In carrying out a land clearance project , an authority may ... (c) convey to the municipality, county or other appropriate public body, such real property as , in accordance with the redevelopment plan , is to be used for parks , schools , public buildings , facilities or other public purposes "; and WHEREAS , the Housing Authority of the City of Jefferson , Missou ri, desi res to convey five (5) parcels of real property to the City , including 413-415 E Cap it ol Ave ., 417 E Capitol Ave ., 419 E Capitol Ave ., 517 E Cap ito l Ave ., and 519 E Capitol Ave .; and WHEREAS , such five (5) parcels of property will be part of the Capitol Ave . acquisitions pursuant to Bill No . 2021 -093 , passed by Council on April 4 , 2022 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , that the Agreement for Conveyance of Rea l Property between the Housing Authority and the City of Jefferson, attached hereto as Exhibit A , is approved and the Mayor and City Clerk are authorized to execute the same . Adopted th is 5th day of July, 2022 Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk City ~ AGREEMENTFORCONVEYANCEOFREALPROPERTY THIS AGREEMENT FOR CONVEYANCE OF REAL PROPERTY, (hereinafter, "Agreement"), made and entered into the last date executed by party as indicated below, by and between the City of Jefferson, Missouri, a municipal corporation of the State of Missouri acting pursuant to its municipal powers, (hereinafter, "Buyer"), and the Housing Authority of the City of Jefferson, Missouri, (hereinafter, "Seller"), do hereby enter into this Agreement to convey all the Seller's rights, title and interest in the following five (5) parcels of real property located in Cole County, Missouri: 413-415 E. Capitol, 417 E. Capitol, 419 E. Capitol, 517 E. Capitol, 519 E. Capitol, (hereinafter, "Property"). The Agreement and the resulting conveyance are pursuant to Section 99.450.3(c) of the Missouri Revised Statutes that reads in part as follows: "In carrying out a land clearance project, an authority may ... (c ) Convey to the municipality, county or other appropriate public body, such real property as, in accordance with the redevelopment plan, is to be used for parks, schools, public buildings, facilities or other public purposes." Subject, however, to any covenants, restrictions, easements or reservations of record, or servitudes for the benefit of the Seller; but free and clear of all other liens, encumbrances, reservations, exceptions and modifications. The entirety of the above-described interests being conveyed shall hereinafter be referred to as the "Property." In consideration of the covenants and obligations herein, the parties agree as follows: 1. Conveyance/Purchase Price. The Seller offers to convey all its right, title and interest in the Property to the Buyer for the total consideration of Ten Dollars and Zero Cents ($1 0.00), payable at such date and time as the parties may mutually agree, hereinafter designated as the "Closing," at which time possession shall be delivered to Buyer. 2. Closing. Closing shall occur within sixty (60) days of the execution of this Agreement at a time and place mutually agreeable by the parties. Cost of closing shall be split equally amongst the parties, except as otherwise provided herein. 3. Deed. On or before the Closing Date, the Seller shall execute and deliver to the Buyer the Special Warranty Deed for the Property, in recordable form (i.e., signed and acknowledged), conveying fee simple title to the Property to the Buyer. 4. Marketability of Title. It is understood and agreed that the Property shall be conveyed with good, clear, marketable title in fee simple. Buyer may acquire title insurance at its own sole expense. 5. Inspection of the Propertv. The Buyer, at its expense, shall have the right to conduct such investigations, inspections and inventories of the Property as it deems reasonable or necessary prior to the Closing. The Seller hereby grants the Buyer, its officers, agents, employees and independent contractors, the right to enter upon the Property at reasonable times upon reasonable notice, oral or written, from the time of this contract for the purposes of investigating, inspecting and performing inventories of the Property and for other purposes consistent with Buyer's interest under this Agreement. Page 1 of4 6. No Holdover Period for Occupants. The Seller shall vacate the Property prior to the Closing except as herein may be provided. 7. Proceeds Payable to Seller. The Buyer shall deliver to the Seller its check for the consideration owing the Seller and the check shall be payable to the Seller as their interests appear on the date of Closing. 8. Public Purpose. The parties acknowledge that Buyer is acquiring the Property for the express purpose of clearing blighted conditions on the Property and including the Property within a larger redevelopment project in the neighborhood surrounding the Property. The parties agreement that this purpose constitute a public purposes as provided in § 99.450(3)(c)RSMo. Buyer shall defend, indemnify, and hold hannless Seller from any claim or cause of action challenging such public purpose and the Agreement and conveyance described herein. 9. Status Quo Maintained. The Property shall be preserved in its present condition and the Seller shall deliver it intact at the time possession to the Buyer is given. All risk of loss or damage to the Property is on the Buyer from the date of execution of this Agreement. 10. Taxes. The Buyer shall be responsible for all federal, state, county and municipal taxes, general or special, if any, which are levied on the Property after the Closing date. 11. Competitive Selection Process. In the event Buyer seeks to re-convey the Property to one or more third party redevelopers, either in whole or in part, Buyer covenants that it shall use an open, competitive selection process to select redevelopers upon criteria detennined by the City Council of Jefferson and applicable law, including but not limited to Chapter 353 RSMo. 12. Time is of the Essence. Time is of the essence in this Agreement. If one parties does not perfonn its obligations created in this Agreement in a timely fashion, the other party may enforce this Agreement by specific perfonnance, provided nothing herein shall authorize monetary damages of any type against the Seller. 13. Contract Binding on Successors In Interest. This document shall apply to and bind the heirs, executors, administrators, partners, assigns and successors in interest of the respective parties. 14. Intention of Use of Words and Phrases. Words and phrases contained herein, including the acknowledgment clause, shall be construed as in the singular and plural number, and as masculine, feminine or neuter gender, according to the context. 15. Paragraph Headings. The paragraph headings contained herein are for convenience in reference and are not intended to define or limit the scope of any provision of this document. 16. No Brokers. Each party hereto represents to the other that no real estate broker commission shall be due on the conveyance contemplated by this Offer. Page 2 of4 17. Law of Missouri. The ag reement s hall be construed according to the laws of the State of Missou ri. 18. Entire Agreement. The ent ire Agreement between the Buyer and the Se ller shal l consist of thi s document. 19. Notices. Notices to the Selle r and Buyer are as fo ll ows: If to the Se ll ers: Hou s in g Author ity of the City of Jefferson , Misso uri I 040 Myrtle A ven ue Jefferso n City , MO 65 109 BUYER Mayor ATTEST: City Clerk If to the Buyer: City of Jefferson Attn : Law Department 320 E McCarty Str eet Jefferson City , MO 65 101 Page 3 of4 413 E Capitol Avenue EXHIBIT A LEGAL DESCRIPTIONS PART OF INLOT NO. 119, IN THE CITY OF JEFFERSON, MISSOURI, MORE PARTICIULARL Y DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER OF SAID INLOT; THENCE WESTERLY ALONG THE SOUTHERLY LINE THEREOF, 60 FEET 2-1/2 INCHES; THENCE NORTHERLY PARALLEL WITH THE EASTERLY LINE THEREOF, 198 FEET 9 INCHES TO A PUBLIC ALLEY; THENCE EASTERLY ALONG SAID PUBLIC ALLEY, 60 FEET 2-1/2 INCHES, TO THE EASTERLY LINE OF SAID INLOT; THENCE SOUTHERLY ALONG THE EASTERLY LINE OF SAID INLOT, 198 FEET 9 INCHES, TO THE POINT OF BEGINNING. 417 E Capitol Avenue THE WESTERLY HALF OF INLOT NO. 120, IN THE CITY OF JEFFERSON, COLE COUNTY, MISSOURI, AND MORE PARTICULARLY DESCIRBED AS FOLLOWS: BEGINNING AT THE SOUTHWESTERLY CORNER OF SAID INLOT NO. 120; THENCE NORTHERLY ALONG THE WESTERLY LINE OF SAID INLOT, 198 FEET 9 INCHES TO THE PUBLIC ALLEY; THENCE EASTERLY ALONG SAID ALLEY, 52 FEET 2 Y4 INCHES; THENCE SOUTHERLY PARALLEL WITH THE WESTERLY LINE OF SAID INLOT, 198 FEET 9 INCHES TO THE SOUTHERLY LINE OF SAID INLOT, THENCE WESTERLY ALONG MAIN STREET AND THE SOUTHERLY LINE OF SAID INLOT, 52 FEET 2 Y4 INCHES, TO THE POINT OF BEGINNING. 419 E Capitol Avenue THE EASTERLY HALF OF INLOT NUMBERED ONE HUNDRED TWENTY (120) OF THE CITY OF JEFFERSON, MISSOURI, AND THE SAME IS MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER OF SAID INLOT NO. 120; THENCE NORTHERLY ALONG THE EASTERLY LINE THEREOF, 198 FEET 9 'INCHES, TO THE NORTHERLY LINE THEREOF; THENCE WESTERLY ALONG THE NORTHERLY LINE OF SAID INLOT, 52 FEET 2-1/4 INCHES, THENCE SOUTHERLY PARALLEL WITH THE EASTERLY LINE THEREOF, 198 FEET 9 INCHES, TO THE SOUTHERLY LINE OF SAID INLOT; THENCE EASTERLY ALONG SAID SOUTHERLY LINE, 52 FEET 2-1/4 INCHES, TO THE PLACE OF BEGINNING. 517 & 519 E Capitol Avenue LOTS NO. 14 AND 15 OF A SUBDIVISION OF INLOTS 126, 127, 128 AND 129, IN THE CITY OF JEFFERSON, MISSOURI, ACCORDING TO THE SUBDIVISION MADE BY THE JEFFERSON CITY HOME LAND COMPANY, EACH LOT FRONTING 25 Y2 FEET MORE OR LESS, ON MAIN STREET (NOW CAPITOL A VENUE) AND RUNNING BACK 198 FEET 9 INCHES, TO THE PUBLIC ALLEY. Page 4 of4 RESOLUTION SUMMARY RESOLUTION NO: RS2022-14 SPONSOR: Councilmembe r Fitzwater SUBJECT: Approving an Application for a Transportation Alternatives Program (TAP ) Grant DATE INTRODUCED: July 5 , 2022 DEPARTMENT DIRECTOR(S)::--f'-..<....::ZJ,o~;z,....r.-"--~-1-rf==------------ CITY ADMINISTRATOR:____,...,v'--":::...,__---+-'-"---'-~7'#------------ Staff Recommendation: Approve . Origin of Request: Public Works Department Responsible: Engineering PERSON RESPONSIBLE: MATTHEW MORASCH , P.E./David Bange , P.E . Background Information: The City desires to apply for a Transportat ion Alternatives Program (TAP) grant which is offered through the Missouri Department of Transportation. The focus of this grant is on projects that support non-motorized transportation including walking and cycling . If selected , the City will use this grant to fund t he const ruct ion of two raised c rosswalks with activated warning lights . The first would be at the intersection of t he Wears Creek Greenway with Southwest Boulevard and the second would be at the intersection of the East Branch Greenway with Lafayette Street. Fiscal Information: The application does not obligate the City to accept the grant funds if selected and therefore this resolution has no fiscal impact. However , the grant does require a 20 % match so if selected, and subsequently accepted , the City could receive up to $250 ,000 in grant funds while needing to provide $50 ,000 in matching funds . Matching funds would come from a combination of Parks funds and local road funding within the ~ cent sales ta x. Resolution Terms: The resolution would authorize the City to apply for the Transportat ion Alternatives Program (TAP) grant. RESOLUTION RS2022-14 Sponsor: Councilmember Fitzwater A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR THE TRANSPORTATION ALTERNATIVES PROGRAM (TAP) GRANT WHEREAS, the City of Jefferson has the opportunity to apply for the Transportat ion Alternatives Program Grant ; and WHEREAS, the purpose of the grant is for the construction of raised pedest r ian crosswalks at the intersection of the Wears Creek Greenway with Southwest Boulevard and the intersection of the East Branch Greenway at Lafayette Street ; and WHEREAS, the grant, if awarded, would provide up to $250 ,000.00 for the City for the purpose stated above ; and WHEREAS, the grant would require the City to match these funds at 20%; and WHEREAS, receiving said grant would benefit the City . NOW, THEREFORE , BE IT RESOLVED, that the City Council of Jefferson City , Missouri supports and authorizes the City Administrator, or his designee to execute and submit the necessary application to obtain funding for the Transportation Alternatives Program Grant. Adopted this 5th day of July , 2022 Mayor Carrie Tergin ATTEST : APPROVED AS TO FORM : City Clerk Ci~ RESOLUTION SUMMARY RESOLUTION NO: RS2022-15 SPONSOR: Councilmember Fitzwater SUBJECT: Approving an Application for a Transportation Alternatives Program (TAP) Grant DATE INTRODUCED: July 5. 2022 DEPARTMENTDIRECTOR(S):~~,~~~~-~~\~~~/~d~~~~~~-~-~~~~~~~ CITY ADMINISTRATOR: ______ L __ -------------- Staff Recommendation: Approve. Origin of Request: Public Works Department Responsible: Engineering PERSON RESPONSIBLE: MATTHEW MORASCH, P.E./David Bange, P.E. Background Information: The City desires to apply for a Transportation Alternatives Program (TAP) grant which is offered through the Missouri Department of Transportation. The focus of this grant is on projects that support non-motorized transportation including walking and cycling. If selected the City will use this grant to fund the construction of the remainder of the Wears Creek Greenway bypass of Highway 179. There have been four previous phases of this project and what is being proposed would be the fifth and final phase of the project. This project will not only complete the bypass it will also make connections to the trail system installed with the construction of Capitol City High School and provide pedestrian access to the school from adjacent subdivisions that currently have no pedestrian access to the school. Fiscal Information: The application does not obligate the City to accept the grant funds if selected and therefore this resolution has no fiscal impact. However, the grant does require a 20°/o match so if selected, and subsequently accepted, the City could receive up to $500,000 in grant funds while needing to provide $125,000 in matching funds. Matching funds would come from a combination of Parks funds and local road funding within the Y2 cent sales tax. Resolution Terms: The resolution would authorize the City to apply for the Transportation Alternatives Program (TAP) grant. RESOLUTION RS2022-15 Sponsor: Councilmember Fitzwater A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR THE TRANSPORTATION ALTERNATIVES PROGRAM (TAP) GRANT WHEREAS, the City of Jefferson has the opportunity to apply for the Transportation Alternatives Program Grant ; and WHEREAS, the purpose of the grant is for the construction of a greenway tra il from W . Edgewood Drive at the existing crosswalk then along Tree Valley Lane to tie into the existing greenway trail at the intersection of Cree k Trail Drive and Caviler Drive ; and WHEREAS, the grant, if awarded , would provide up to $500 ,000 .00 for the City for the purpose stated above ; and WHEREAS, the grant would require the City to match these funds at 20 %; and WHEREAS, receiving said grant would benefit the City. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Jefferson City, Missouri supports and authorizes the City Administrator, or his designee to execute and submit the necessary application to obtain funding for the Transportation Alternatives Program Grant. Adopted this 5th day of July, 2022 Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk c~