HomeMy Public PortalAbout05/13/2005May 6, 2005
MAYOR: William F. Koch, Jr.
VICE MAYOR: Joan K. Orthwein
COMMISSIONER: Fred B. Devitt III
Robert W. Hopkins II
William A. Lynch
REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM ON FRIDAY, MAY 13,2005 AT 9:00 A.M., IN THE
COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM,
FLORIDA.
AGENDA
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Minutes of the Regular Meeting of April 8, 2005.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. June 10, 2005 @ 9 A.M.
3. July 8, 2005 @ 9 A.M.
4. August 12, 2005 @ 9 A.M.
5. September 9, 2005 @ 9 A.M.
6. October 14, 2005 @ 9 A.M.
VII. Reports.
A. Town Manager
1. Permit Application Fees
2. Preliminary Budget Discussions
3. Bird Sanctuary Project Update
B. Architectural Review & Planning Board
-J 1. Meeting Dates
a. May 19, 2005 @ 8:30 A.M.
b. June 23, 2005 @ 8:30 A.M.
c. July 28, 2005 @ 8:30 A.M.
d. September 22, 2005 @ 8:30 A.M.
e. October 27, 2005 @ 8:30 A.M.
f. November to be decided
C. Finance Director
1. Financial Report for April 2005
D. Police Chief
1. Activity for April 2005
VIII. Items for Commission Action.
A. Resolution No. 005 -04; A RESOLUTION OF THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM, FLORIDA, REQUESTING A PORTION OF
THE COUNTY EMERGENCY MEDICAL SERVICE GRANT AWARD PROGRAM
FUNDS FOR 2005 -2006 FOR THE CITY OF DELRAY BEACH, FLORIDA.
B. Proposed Resolution: A RESOLUTION OF THE TOWN OF GULF STREAM,
PALM BEACH COUNTY, FLORIDA, SUPPORTING AMENDMENTS TO THE
FLORIDA CONSTITUTION REQUIRING THE PERIODIC REVIEW AND
APPROVAL OF ALL SALES TAX EXEMPTIONS AND EXCLUSIONS IN THE
STATE OF FLORIDA.
C. Road Reduction Interlocal Agreement with Palm Beach County,
the Metropolitan Planning Organization and Municipalities.
D. Items by Mayor and Commissioners.
AGENDA CONTINUED
Page 2
IX. Correspondence.
A. Letter opposing the widening of State Road AlA and
offering moral & financial support to the Town's efforts in
this matter -Gulf Stream Civic Association, Inc.
B. Thank you note from the Town of Hypoluxo.
X. Public.
XI. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
J
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MAY 13,2005 AT 9:00
A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF
STREAM, FLORIDA.
I. Call to Order. Mayor Koch called the meeting to order at 9 A.M.
II. Pledge of Allegiance.
The
Pledge of Allegiance was led by the
Mayor.
III. Roll Call.
Tr-e- ent and
William
F. Koch, Jr.
Mayor
Participating:
Joan K.
Orthwein
Vice Mayor
Fred B.
Devitt III
Commissioner
William
A. Lynch
Commissioner
Robert W. Hopkins II
Commissioner
Also Present and William Thrasher Town Manager
Participating: Garrett Ward Police Chief
John Randolph Town Attorney
Rita Taylor Town Clerk
IV. Minutes of the Regular Meeting of April 8, 2005.
Commissioner Orthwein moved and Commissioner Devitt seconded that the
minutes be approved as circulated and all voted AYE.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
Town Clerk Taylor requested that Items VII.A.4., FDOT Meeting Update and
VIII.E., Generator for Police Department be added. There were no
objections.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. June 10, 2005 @ 9 A.M.
3. July 8, 2005 @ 9 A.M.
4. August 12, 2005 @ 9 A.M.
5. September 9, 2005 @ 9 A.M.
6. October 14, 2005 @ 9 A.M.
Mayor Koch announced these dates. Commissioner Lynch advised that he
would not be present for the next four meetings but he would be
available by phone. Town Clerk Taylor requested that all the
Commissioners advise her of their availability as soon as possible.
GVII. Reports.
A. Town Manager
1. Permit Application Fees
The Town Manager explained that Gulf Stream permit application fees have
not been adjusted since 1998. He recommended increasing the permit fees
and added that the impact on staff wages with regard to handling the
permits is forty percent more than the revenue from the permits. He
reminded that the fees charged by other towns include building fees and
inspections while ours are only for zoning.
Regular Meeting & Public Hearing
Town Commission
Page 2
May 13,2005
The Commission discussed the permit fees and they could not see a
justification for the increase. They directed staff to obtain more
information from the County regarding their fees to add to Gulf Stream
fees in order to make the comparison with other towns.
Mr. Randolph explained that whatever costs for review are not covered by
fees, have to be met with ad valorem tax proceeds. This adds to
property taxes of everyone to benefit only those making improvements.
Town Clerk Taylor advised that it is difficult to compare the County's
permit fees in that there are different programs where by the
contractors pay an annual fee do not have to go to the County for each
permit. There are also flat fees for various services that are not
based on cost of work.
2. Preliminary Budget Discussions
Mr. Thrasher stated that for budget preparation, he is seeking direction
on the addition of two more officers for the police department. He
added that this would greatly increase the level of service to the town
residents.
Mayor Koch stated that he was not in favor of hiring two more officers,
he believes the police department is doing a fine job.
Commissioner Lynch commented that due to the amount of burglaries in
Place Au Soleil, the increased visibility of police officers in the area
is reassuring and he is in favor of hiring two additional officers.
Chief Ward commented that this is the only small municipality on the
barrier island that has a school and a portion of the town on the west
side of the intracoastal. He advised that having more officer
visibility on the west side takes away coverage on the barrier island.
Town Manager Thrasher thanked the Commission for their input.
3. Bird Sanctuary Project Update
Town Manager Thrasher reported that the seawall at the bird sanctuary
has been completed to satisfaction. He stated that the free fill that
he was promised from the Town of Ocean Ridge project is no longer
available. The Town Manager requested $25,000 to be taken from
unappropriated funds for additional fill, a new fence, new trees to
replace those destroyed by the hurricane and exotic plant removal and
cleanup. The Town Manager added that some residents living close to the
sanctuary have offered to contribute funds for trees in the area. Mr.
Thrasher suggested in the future, maintenance should be budgeted for the
sanctuary. Additionally, the Town Manager stated that historically the
access road was considered private. But, through research, it was
discovered that 30 feet of right of way was deeded to the town as public
road.
Mayor Koch suggested that the fence be repaired rather than replaced.
Regular Meeting & Public Hearing
Town Commission
Page 3
May 13,2005
Commissioner Devitt was not in favor of removing the exotic plants and
adding new ones. He would prefer the area be left in its natural state.
Commissioner Orthwein moved and Commissioner Lynch seconded to approve
$25,000 to be taken from unappropriated funds for fill, fence repair and
general cleanup at the bird sanctuary. Roll Call: Comm. Orthwein; AYE,
Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch;
I`Jl AYE.
4. Florida Department of Transportation Meeting Update
The Town Manager reported that he attended a meeting with
representatives from FDOT and they are planning to clear and grubb six
to nine feet of right -of -way and install a six inch swale beyond the
proposed shoulder in Gulf Stream. The proposed work is scheduled for
July 2006. He added that the meeting was only for Gulf Stream and he is
not aware of what the plans are for the other towns.
B. Architectural Review & Planning Board
1. Meeting Dates
a. May 19, 2005 @ 8:30 A.M.
b. June 23, 2005 @ 8:30 A.M.
c. July 28, 2005 @ 8:30 A.M.
d. September 22, 2005 @ 8:30 A.M.
e. October 27, 2005 @ 8:30 A.M.
f. November to be decided
Mayor Koch announced these dates.
C. Finance Director
1. Financial Report for April 2005
Mr. Thrasher asked that the report be accepted as submitted, if there
were no questions. He added that the expenditures are higher due to the
purchase of two new police cars but there is nothing unusual. The Town
Manager stated that in the past 3 billing cycles, the water loss is down
to three percent and the Palm Beach County Health Department has
notified the town that the chlorine residual test from Delray is
acceptable.
Commissioner Orthwein moved and Commissioner Lynch seconded to approve
the financial report. Roll Call: Comm. Orthwein; AYE, Comm. Devitt;
AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE.
D. Police Chief
1. Activity for April 2005
Chief Ward asked that the report be accepted as submitted, if there were
no questions, and there were none.
VIII. Items for Commission Action.
A. Resolution No. 005 -04; A RESOLUTION OF THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM, FLORIDA, REQUESTING A PORTION OF
THE COUNTY EMERGENCY MEDICAL SERVICE GRANT AWARD PROGRAM
FUNDS FOR 2005 -2006 FOR THE CITY OF DELRAY BEACH, FLORIDA.
Town Clerk Taylor explained that this an annual resolution that allows
the City of Delray Beach to use the Town's portion of the County
Emergency Medical Service Grant Award Program. The funds would be used
Regular Meeting & Public Hearing
Town Commission
Page 4
May 13,2005
to upgrade eight defibrillator monitors and two AED units for the Town
of Highland Beach.
Commissioner Devitt moved and Commissioner Lynch seconded to approve
Resolution No. 005 -04. Roll Call: Comm. Orthwein; AYE, Comm. Devitt;
AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE.
O B. Proposed Resolution: A RESOLUTION OF THE TOWN OF GULF STREAM,
PALM BEACH COUNTY, FLORIDA, SUPPORTING AMENDMENTS TO THE
FLORIDA CONSTITUTION REQUIRING THE PERIODIC REVIEW AND
APPROVAL OF ALL SALES TAX EXEMPTIONS AND EXCLUSIONS IN THE
STATE OF FLORIDA.
Town Clerk Taylor explained that Florida League of Cities is requesting
support to amendments to the Florida constitution that would require
periodic review of all sales tax exemptions and exclusions in the state
of Florida. The Clerk added that if the Commission supports this
proposed resolution it would be numbered 005 -05.
Commissioner Orthwein moved and Commissioner Lynch seconded to approve
Resolution 005 -05. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE,
Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE.
C. Road Reduction Interlocal Agreement with Palm Beach County,
the Metropolitan Planning Organization and Municipalities.
Town Manager Thrasher explained that this agreement provides for 120 day
notice if the County or any municipality with jurisdiction over the
listed roads desires to reduce the capacity on the roadway or remove the
road from the County's thoroughfare plan. He added that only those
entities that adopt the interlocal agreement will be provided notice and
he recommended entering the agreement.
Commissioner Lynch moved and Commissioner Orthwein seconded to approve
Road Reduction Interlocal Agreement with Palm Beach County, the
Metropolitan Planning Organization and Municipalities. Roll Call: Comm.
Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE
and Mayor Koch; AYE.
D. Items by Mayor and Commissioners.
There were none.
E. Generator for Police Department
Town Manager Thrasher requested funds not to exceed $20,000 for the
purchase of a permanent mounted propane generator and that the monies be
taken from unappropriated funds.
OCommissioner Lynch moved and Commissioner Hopkins seconded to approve
$20,000 to be taken from unappropriated funds for the purchase of a
propane generator. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE,
Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE.
IX. Corresoondence.
A. Letter opposing the widening of State Road AlA and
offering moral & financial support to the Town's efforts in
this matter -Gulf Stream Civic Association, Inc.
A. Thank you note from the Town of Hypoluxo.
Regular Meeting & Public Hearing
Town Commission
Page 5
May 13,2005
Town Clerk Taylor read these items in their entirety and they were made
a part of the official record.
X. Public. There was no comment from the public.
XI. Adjournment. Mayor Koch adjourned the meeting at 10:35 A.M.
Y nne E. Eckert, CMC
Deputy Town Clerk