HomeMy Public PortalAbout09/09/2005MAYOR: William F. Koch, Jr.
VICE MAYOR: Joan K. Orthwein
COMMISSIONER: Fred B. Devitt III
Robert W. Hopkins II
William A. Lynch
REGULAR MEETING AND PUBLIC HEARING BEING HELD
THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER
THE COMMISSION CHAMBERS OF THE TOWN HALL, 100
FLORIDA.
AGENDA
I. Call to Order.
II. Pledge of Allegiance.
September 2, 2005
BY THE TOWN COMMISSION OF
91 2005 AT 4:00 P.M., IN
SEA ROAD, GULF STREAM,
III. Roll Call.
IV. Minutes of the Regular Meeting of August 12, 2005.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. September 9, 2005 @ 5:01 P.M. (Tentative Budget Adoption)
2. September 21, 2005 @ 5:01 P.M. (Final Budget Adoption)
3. October 14, 2005 @ 9 A.M.
4. November to be determined
5. December 9, 2005 @ 9 A.M.
VII. Reports.
A. Town Manager
B. Architectural Review & Planning Board
1. Meeting Dates
a. October 27, 2005 @ 8:30 A.M.
b. November to be decided
c. December 22, 2005 @ 8:30 A.M.
d. January 26, 2006 @ 8:30 A.M.
^ e. February 23, 2006 @ 8:30 A.M.
�l f. March 23, 2006 @ 8:30 A.M.
C. Finance Director
1. Financial Report for August 2005
D. Police Chief
1. Activity for August 2005
E. Urban Design -Draft of Major Issues Statement List for the
Evaluation & Appraisal Report
VIII. Items for Commission Action.
A. Ordinance No. 05/2; AN ORDINANCE OF THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING
CHAPTER 66, ZONING, ARTICLE VIII, SUPPLEMENTARY DISTRICT
REGULATIONS SECTION 66 -369, DOCKS, AT SUBPARAGRAPH (5),
(6) (a) , (6) (e) , (6) (g) , (6) (h) and (6) (j) ; PROVIDING FOR
SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT;
PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE.
(second reading & adoption)
B. Items by Mayor and Commissioners.
IX. Public.
X. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 9, 2005 AT
4:00 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD,
GULF STREAM, FLORIDA.
I. Call to Order. Mayor Koch called the meeting to order at 4 P.M.
II. Pledge of Allegiance.
Mayor.
OIII. Roll Call.
The Pledge of Allegiance was led by the
Present and William F. Koch, Jr. Mayor
Participating: Joan K. Orthwein Vice Mayor
Fred B. Devitt III Commissioner
Robert W. Hopkins II Commissioner
Via Telephone William A. Lynch Commissioner
Also Present and William Thrasher Town Manager
Participating: Garrett Ward Police Chief
Rita Taylor Town Clerk
IV. Minutes of the Regular Meeting of August 12, 2005.
Commissioner Orthwein moved and Commissioner Hopkins seconded
that the minutes be approved as circulated and all voted AYE.
V. Additions
There were no ch
, withdrawals, deferrals
Vi. Announcements.
of agenda items.
A. Regular Meetings and Public Hearings
1. September 9, 2005 @ 5:01 P.M. (Tentative Budget Adoption)
2. September 21, 2005 @ 5:01 P.M. (Final Budget Adoption)
3. October 14, 2005 @ 9 A.M.
4. November to be determined
5. December 9, 2005 @ 9 A.M.
Mayor Koch announced these dates. The November meeting was scheduled
for November 4, 2005.
VII. Reports.
A. Town Manager
There was no report.
B. Architectural Review & Planning Board
1. Meeting Dates
a. October 27, 2005 @ 8:30 A.M.
b. November to be decided
c. December 22, 2005 @ 8:30 A.M.
d. January 26, 2006 @ 8:30 A.M.
e. February 23, 2006 @ 8:30 A.M.
f. March 23, 2006 @ 8:30 A.M.
Mayor Koch announced these dates.
A. Finance Director
Regular Meeting & Public Hearing Page 2
Town Commission September 9, 2005
1. Financial Report for August 2005
Mr. Thrasher asked that the report be accepted as submitted, if there
were no questions.
Commissioner Devitt asked about the fence at the bird sanctuary.
G The Town Manager reported that the Gulf Stream Civic Association offered
to pay for the cost of repairing the fence and supply plant material for
screening.
The Commission directed staff to prepare a thank you letter from the
Commission.
Commissioner Hopkins moved and Commissioner Orthwein seconded to approve
the financial report. Roll Call: Comm. Orthwein; AYE, Comm. Devitt;
AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE.
D. Police Chief
1. Activity for August 2005
Chief Ward asked that the report be accepted as submitted, if there were
no questions, and there were none.
E. Urban Design -Draft of Major Issues Statement List for the
Evaluation & Appraisal Report
Carol Lux and Marty Minor from Urban design Studio were recognized. Mr.
Minor explained that the Evaluation and Appraisal Report is a
requirement from the State of Florida to update communities'
comprehensive plan. Major issues are identified and submitted to the
State Department of Community Affairs for review. Mr. Minor explained
that the issues identified were the character of the town and ways to
adopt objectives and policies in the comprehensive plan that will
continue to encourage maintenance and support of the character of the
town: evaluate the effects on the town should there be a conversion of
existing multifamily residential buildings; evaluate the utilities
systems within the town and investigate the cost and benefits associated
with burying power lines. Mr. Minor added that there was a wastewater
report done by Mathews Consulting, which he would incorporate into the
recommendations of the comprehensive plan. He asked if there are any
other issues the Commission would like to address.
Mayor Koch asked how often the comprehensive plan needs to be evaluated.
Mr. Minor stated that it is every
comprehensive plan is very out of
reflect the current conditions.
seven years and pointed out the town's
date and needs to be updated to
Commissioner Lynch pointed out that there was no mention of Place Au
Soleil in the report.
Mr. Minor confirmed that the report would include the whole town.
Mayor Koch asked if the installation of a bike path would be a part of
the report, as that would affect the character of town. The Mayor
advised that the town's water utility contract with Delray expires in
Regular Meeting & Public Hearing Page 3
Town Commission September 9, 2005
2009. He suggested that the Town consider creating their own water
treatment system. He added that the golf club has land space and a
number of wells and suggested that if the club agrees, a preliminary
engineering study could be done in regards to creating a desalinization
plant. The Mayor asked if the Commission would agree for him to speak
with representatives of the club.
Mr. Minor stated that transportation is not a part of the review. He
added that there is a possibility that the report would allow the state
to provide federal funding to the town for a water treatment system.
Commissioner Hopkins asked if there is a possibility that Delray would
not sell water to the town and if the economic consolidation of the club
and the town would measure up to buying water from Delray.
Town Manager Thrasher stated that Delray would not refuse to sell water
to the town but in the future, they may not have the capacity for the
amount of water that the town buys. The Town Manager disclosed that he
has had preliminary discussions with the maintenance manager at the golf
club and it has been indicated that they have a higher level of
regulations placed upon them in the manner in which they obtain water as
compared to the way they could get potable water.
Commissioner Hopkins asked if a review of the code regarding multifamily
development was necessary.
Mr. Thrasher pointed out that there are no guidelines for architectural
style or color and the existing Code permits efficiency units, which is
not in keeping with the character of the town.
The Commission thanked Mr. Minor for the presentation.
Commissioner Orthwein moved and Commissioner Hopkins seconded to
authorize Mayor to contact the club about creating a desalinization
plant. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch;
AYE, Comm. Hopkins; AYE and Mayor Koch; AYE.
VIII. Items for Commission Action.
A. Ordinance No. 05/2; AN ORDINANCE OF THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING
CHAPTER 66, ZONING, ARTICLE VIII, SUPPLEMENTARY DISTRICT
REGULATIONS SECTION 66 -369, DOCKS, AT SUBPARAGRAPH (5),
(6) (a) , (6) (e) , (6) (g) , (6) (h) and (6) (j) ; PROVIDING FOR
SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT;
PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE.
(second reading & adoption)
Town Clerk Taylor read Ordinance No. 05/2 by title. There were no
comments from the public.
Commissioner Orthwein moved and Commissioner Hopkins seconded to adopt
Ordinance No. 05/2. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE,
Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE.
Regular Meeting & Public Hearing
Town Commission
Page 4
September 9, 2005
B. Items by Mayor and Commissioners.
Commissioner Orthwein asked about the status of the feral cats.
Town Manager Thrasher reported that there have been no complaints but
that they are still trapping two or three a month at $400 per month. He
recommended that the trapping be discontinued.
The Commissioners agreed to discontinue the trapping and if need be,
resume in January 2006.
Mayor Koch advised that there has been encouragement to support
Protection and Enhancement of "Home Rule Authority." He called
attention to a letter he had prepared to send to the Civic Association
asking for their support on these issues.
Town Clerk Taylor read the letter in its entirety.
Commissioner Devitt moved and Commissioner Lynch seconded to send the
letter. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch;
AYE, Comm. Hopkins; AYE and Mayor Koch; AYE.
A brief discussion was held regarding the budget.
IX. Public. There were no comments from the public.
X. Adjournment. Mayor Koch adjourned the meeting at 5:00 P.M.
Yvqrne E. Eckert, CMC
Dep ty Town Clerk
September 2, 2005
MAYOR: William F. Koch, Jr.
VICE MAYOR: Joan K. Orthwein
COMMISSIONER: Fred B. Devitt III
Robert W. Hopkins II
William A. Lynch
PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF
STREAM ON FRIDAY, SEPTEMBER 9, 2005 AT 5:01 P.M., IN THE COMMISSION
CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
AGENDA
I. Call to Order.
II. Roll Call.
III. Presentation of the Proposed Budget and Proposed Millage Rate for
Fiscal Year 2005 -2006.
A. Explanation and discussion of Proposed Millage Rate as
compared to the rolled back rate.
B. Comment from the Commission and the public.
IV. Adoption of the General Fund Tentative Millage Rate for Fiscal
Year 2005 -2006.
V. Adoption of the Tentative Budget for Fiscal Year 2005-2006.
A. General Fund
B. Enterprise Fund
VI. Public Hearing Date for Final Adoption of Milla e Rate & Budget.
VII. Ordinances for first reading.
A. No. 05/3; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL
FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR
FISCAL YEAR COMMENCING ON OCTOBER 1, 2005 AND ENDING ON
SEPTEMBER 30, 2006.
B. No. 05/4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL
FUND BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR
COMMENCING ON OCTOBER 1, 2005 AND ENDING ON SEPTEMBER 30,
2006.
C. No. 05/5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER
FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR
COMMENCING ON OCTOBER 1, 2005 AND ENDING ON SEPTEMBER 30,
2006.
VIII. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
MINUTES OF THE PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM ON FRIDAY, SEPTEMBER 9, 2005 AT 5:01 P.M., IN THE COMMISSION
CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order.
P.M.
Mayor Koch called the meeting to order at 5:01
II. Roll Call.
C Present and William F. Koch, Jr.
Participating: Joan K. Orthwein
Fred B. Devitt III
Robert W. Hopkins II
Via Telephone William A. Lynch
Also Present and William Thrasher
Participating: Garrett Ward
Rita Taylor
III.
and
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Police Chief
Town Clerk
Rate for
rascal rear Zuv0 -ZUu0.
A. Explanation and discussion of Proposed Millage Rate as
compared to the rolled back rate.
B. Comment from the Commission and the public.
Town Manager Thrasher reported that the general fund budget as presented
is based on a millage rate of 3.25, which is .216 mills greater than the
rolled back rate of 3.034 mills. The general fund budget is a balanced
budget of $2,216,238.00. He added that the millage rate is lower than
previous years.
Mayor Koch questioned the addition of two police officers and the
increase in the labor costs.
The Town Manager Thrasher explained that one officer resigned and he is
looking to fill that slot in the police department, in addition to one
new position being created He explained that the labor costs increased
in part due health insurance increases. Mr. Thrasher added that he
believe the fund balance is still relatively low and Commissioners
Orthwein and Devitt were in agreement.
The Town Manager is proposing to increase the Town's retirement
contribution to ICMA retirement fund from 12.6 percent to 14.6 percent
and increase the employee's portion from 7 percent to 8 percent. Mr.
Thrasher recommended that in the future, the town consider a defined
benefit plan such as the Florida Retirement System. He recognized the
Commission had been opposed to this type of plan but felt it might be of
benefit to some employees and suggested the town offer it as an option.
He recommended that the 2 percent in the ICMA Plan be approved as
included in the budget and that the Florida Retirement System be
discussed at a future meeting. He offered to have a representative of
the Florida Retirement System present to explain the plan and answer
questions.
Mayor Koch questioned the increase in water repair costs.
Town Commission- Public Hearing, Tentative Budget
September 9, 2005
Page 2
The Town Manager explained that the water system is very old and there
have been several breaks in the water main, which is costly to repair.
He is recommending a five percent increase in the water rates.
IV. Adoption of the General Fund Tentative Millaqe Rate for Fiscal
Year 2005 -2006.
Commissioner Orthwein moved and Commissioner Devitt seconded to adopt
C the general fund tentative millage rate of 3.25 mills for Fiscal Year
2005 -2006. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm.
Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE.
V. Adoption of the Tentative Budget for Fiscal Year 2005 -2006.
A. General Fund
Commissioner Hopkins moved and Commissioner Orthwein seconded to adopt
the tentative budget of $2,216,38 for fiscal year 2005 -2006. Roll Call:
Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins;
AYE and Mayor Koch; AYE.
B. Enterprise Fund
Commissioner Devitt moved and Commissioner Hopkins seconded to adopt the
tentative budget of $705,450.00for fiscal year 2005 -2006. Roll Call:
Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins;
AYE and Mayor Koch; AYE.
VI.
The
was
Public Hearing Date for
public hearing date for fi
set for September 21, 2005
Final Adoption of Mill
al adoption
at 5:01 P.M.
VII. Ordinances for first readin
rate
A. No. 05/3; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL
FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR
FISCAL YEAR COMMENCING ON OCTOBER 1, 2005 AND ENDING ON
SEPTEMBER 30, 2006.
Town Clerk Taylor read Ordinance No. 05/3 in its entirety. There were
no comments from the public.
Commissioner Orthwein moved and Commissioner Devitt seconded to approve
Ordinance No. 05/3 on first reading. Roll Call: Comm. Orthwein; AYE,
Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch;
AYE.
B. No. 05/4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL
FUND BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR
COMMENCING ON OCTOBER 1, 2005 AND ENDING ON SEPTEMBER 30,
2006.
Town Clerk Taylor read Ordinance No. 05/4 in its entirety. There were
no comments from the public.
Commissioner Orthwein moved and Commissioner Devitt seconded to approve
Ordinance No. 05/4 on first reading. Roll Call: Comm. Orthwein; AYE,
Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch;
AYE.
Town Commission - Public Hearing, Tentative Budget
September 9, 2005 Page 3
C. No. 05 /5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER
FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR
COMMENCING ON OCTOBER 1, 2005 AND ENDING ON SEPTEMBER 30,
2006.
Town Clerk Taylor read Ordinance No. 05 /5 in its entirety. There were
no comments from the public.
Commissioner Hopkins moved and Commissioner Devitt seconded to approve
Ordinance No. 05/5 on first reading. Roll Call: Comm. Orthwein; AYE,
Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch;
AYE.
VIII. Adjournment. Mayor Koch adjourned the meeting at 5:50 P.M.
V
Yvo ne E. Eckert, CMC
Dep ty Town Clerk
01