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HomeMy Public PortalAbout09/09/2005MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch REGULAR MEETING AND PUBLIC HEARING BEING HELD THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. September 2, 2005 BY THE TOWN COMMISSION OF 91 2005 AT 4:00 P.M., IN SEA ROAD, GULF STREAM, III. Roll Call. IV. Minutes of the Regular Meeting of August 12, 2005. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. September 9, 2005 @ 5:01 P.M. (Tentative Budget Adoption) 2. September 21, 2005 @ 5:01 P.M. (Final Budget Adoption) 3. October 14, 2005 @ 9 A.M. 4. November to be determined 5. December 9, 2005 @ 9 A.M. VII. Reports. A. Town Manager B. Architectural Review & Planning Board 1. Meeting Dates a. October 27, 2005 @ 8:30 A.M. b. November to be decided c. December 22, 2005 @ 8:30 A.M. d. January 26, 2006 @ 8:30 A.M. ^ e. February 23, 2006 @ 8:30 A.M. �l f. March 23, 2006 @ 8:30 A.M. C. Finance Director 1. Financial Report for August 2005 D. Police Chief 1. Activity for August 2005 E. Urban Design -Draft of Major Issues Statement List for the Evaluation & Appraisal Report VIII. Items for Commission Action. A. Ordinance No. 05/2; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING CHAPTER 66, ZONING, ARTICLE VIII, SUPPLEMENTARY DISTRICT REGULATIONS SECTION 66 -369, DOCKS, AT SUBPARAGRAPH (5), (6) (a) , (6) (e) , (6) (g) , (6) (h) and (6) (j) ; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (second reading & adoption) B. Items by Mayor and Commissioners. IX. Public. X. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 9, 2005 AT 4:00 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 4 P.M. II. Pledge of Allegiance. Mayor. OIII. Roll Call. The Pledge of Allegiance was led by the Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor Fred B. Devitt III Commissioner Robert W. Hopkins II Commissioner Via Telephone William A. Lynch Commissioner Also Present and William Thrasher Town Manager Participating: Garrett Ward Police Chief Rita Taylor Town Clerk IV. Minutes of the Regular Meeting of August 12, 2005. Commissioner Orthwein moved and Commissioner Hopkins seconded that the minutes be approved as circulated and all voted AYE. V. Additions There were no ch , withdrawals, deferrals Vi. Announcements. of agenda items. A. Regular Meetings and Public Hearings 1. September 9, 2005 @ 5:01 P.M. (Tentative Budget Adoption) 2. September 21, 2005 @ 5:01 P.M. (Final Budget Adoption) 3. October 14, 2005 @ 9 A.M. 4. November to be determined 5. December 9, 2005 @ 9 A.M. Mayor Koch announced these dates. The November meeting was scheduled for November 4, 2005. VII. Reports. A. Town Manager There was no report. B. Architectural Review & Planning Board 1. Meeting Dates a. October 27, 2005 @ 8:30 A.M. b. November to be decided c. December 22, 2005 @ 8:30 A.M. d. January 26, 2006 @ 8:30 A.M. e. February 23, 2006 @ 8:30 A.M. f. March 23, 2006 @ 8:30 A.M. Mayor Koch announced these dates. A. Finance Director Regular Meeting & Public Hearing Page 2 Town Commission September 9, 2005 1. Financial Report for August 2005 Mr. Thrasher asked that the report be accepted as submitted, if there were no questions. Commissioner Devitt asked about the fence at the bird sanctuary. G The Town Manager reported that the Gulf Stream Civic Association offered to pay for the cost of repairing the fence and supply plant material for screening. The Commission directed staff to prepare a thank you letter from the Commission. Commissioner Hopkins moved and Commissioner Orthwein seconded to approve the financial report. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. D. Police Chief 1. Activity for August 2005 Chief Ward asked that the report be accepted as submitted, if there were no questions, and there were none. E. Urban Design -Draft of Major Issues Statement List for the Evaluation & Appraisal Report Carol Lux and Marty Minor from Urban design Studio were recognized. Mr. Minor explained that the Evaluation and Appraisal Report is a requirement from the State of Florida to update communities' comprehensive plan. Major issues are identified and submitted to the State Department of Community Affairs for review. Mr. Minor explained that the issues identified were the character of the town and ways to adopt objectives and policies in the comprehensive plan that will continue to encourage maintenance and support of the character of the town: evaluate the effects on the town should there be a conversion of existing multifamily residential buildings; evaluate the utilities systems within the town and investigate the cost and benefits associated with burying power lines. Mr. Minor added that there was a wastewater report done by Mathews Consulting, which he would incorporate into the recommendations of the comprehensive plan. He asked if there are any other issues the Commission would like to address. Mayor Koch asked how often the comprehensive plan needs to be evaluated. Mr. Minor stated that it is every comprehensive plan is very out of reflect the current conditions. seven years and pointed out the town's date and needs to be updated to Commissioner Lynch pointed out that there was no mention of Place Au Soleil in the report. Mr. Minor confirmed that the report would include the whole town. Mayor Koch asked if the installation of a bike path would be a part of the report, as that would affect the character of town. The Mayor advised that the town's water utility contract with Delray expires in Regular Meeting & Public Hearing Page 3 Town Commission September 9, 2005 2009. He suggested that the Town consider creating their own water treatment system. He added that the golf club has land space and a number of wells and suggested that if the club agrees, a preliminary engineering study could be done in regards to creating a desalinization plant. The Mayor asked if the Commission would agree for him to speak with representatives of the club. Mr. Minor stated that transportation is not a part of the review. He added that there is a possibility that the report would allow the state to provide federal funding to the town for a water treatment system. Commissioner Hopkins asked if there is a possibility that Delray would not sell water to the town and if the economic consolidation of the club and the town would measure up to buying water from Delray. Town Manager Thrasher stated that Delray would not refuse to sell water to the town but in the future, they may not have the capacity for the amount of water that the town buys. The Town Manager disclosed that he has had preliminary discussions with the maintenance manager at the golf club and it has been indicated that they have a higher level of regulations placed upon them in the manner in which they obtain water as compared to the way they could get potable water. Commissioner Hopkins asked if a review of the code regarding multifamily development was necessary. Mr. Thrasher pointed out that there are no guidelines for architectural style or color and the existing Code permits efficiency units, which is not in keeping with the character of the town. The Commission thanked Mr. Minor for the presentation. Commissioner Orthwein moved and Commissioner Hopkins seconded to authorize Mayor to contact the club about creating a desalinization plant. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. VIII. Items for Commission Action. A. Ordinance No. 05/2; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING CHAPTER 66, ZONING, ARTICLE VIII, SUPPLEMENTARY DISTRICT REGULATIONS SECTION 66 -369, DOCKS, AT SUBPARAGRAPH (5), (6) (a) , (6) (e) , (6) (g) , (6) (h) and (6) (j) ; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (second reading & adoption) Town Clerk Taylor read Ordinance No. 05/2 by title. There were no comments from the public. Commissioner Orthwein moved and Commissioner Hopkins seconded to adopt Ordinance No. 05/2. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. Regular Meeting & Public Hearing Town Commission Page 4 September 9, 2005 B. Items by Mayor and Commissioners. Commissioner Orthwein asked about the status of the feral cats. Town Manager Thrasher reported that there have been no complaints but that they are still trapping two or three a month at $400 per month. He recommended that the trapping be discontinued. The Commissioners agreed to discontinue the trapping and if need be, resume in January 2006. Mayor Koch advised that there has been encouragement to support Protection and Enhancement of "Home Rule Authority." He called attention to a letter he had prepared to send to the Civic Association asking for their support on these issues. Town Clerk Taylor read the letter in its entirety. Commissioner Devitt moved and Commissioner Lynch seconded to send the letter. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. A brief discussion was held regarding the budget. IX. Public. There were no comments from the public. X. Adjournment. Mayor Koch adjourned the meeting at 5:00 P.M. Yvqrne E. Eckert, CMC Dep ty Town Clerk September 2, 2005 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: Fred B. Devitt III Robert W. Hopkins II William A. Lynch PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 9, 2005 AT 5:01 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Roll Call. III. Presentation of the Proposed Budget and Proposed Millage Rate for Fiscal Year 2005 -2006. A. Explanation and discussion of Proposed Millage Rate as compared to the rolled back rate. B. Comment from the Commission and the public. IV. Adoption of the General Fund Tentative Millage Rate for Fiscal Year 2005 -2006. V. Adoption of the Tentative Budget for Fiscal Year 2005-2006. A. General Fund B. Enterprise Fund VI. Public Hearing Date for Final Adoption of Milla e Rate & Budget. VII. Ordinances for first reading. A. No. 05/3; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2005 AND ENDING ON SEPTEMBER 30, 2006. B. No. 05/4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2005 AND ENDING ON SEPTEMBER 30, 2006. C. No. 05/5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2005 AND ENDING ON SEPTEMBER 30, 2006. VIII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 9, 2005 AT 5:01 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. P.M. Mayor Koch called the meeting to order at 5:01 II. Roll Call. C Present and William F. Koch, Jr. Participating: Joan K. Orthwein Fred B. Devitt III Robert W. Hopkins II Via Telephone William A. Lynch Also Present and William Thrasher Participating: Garrett Ward Rita Taylor III. and Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Police Chief Town Clerk Rate for rascal rear Zuv0 -ZUu0. A. Explanation and discussion of Proposed Millage Rate as compared to the rolled back rate. B. Comment from the Commission and the public. Town Manager Thrasher reported that the general fund budget as presented is based on a millage rate of 3.25, which is .216 mills greater than the rolled back rate of 3.034 mills. The general fund budget is a balanced budget of $2,216,238.00. He added that the millage rate is lower than previous years. Mayor Koch questioned the addition of two police officers and the increase in the labor costs. The Town Manager Thrasher explained that one officer resigned and he is looking to fill that slot in the police department, in addition to one new position being created He explained that the labor costs increased in part due health insurance increases. Mr. Thrasher added that he believe the fund balance is still relatively low and Commissioners Orthwein and Devitt were in agreement. The Town Manager is proposing to increase the Town's retirement contribution to ICMA retirement fund from 12.6 percent to 14.6 percent and increase the employee's portion from 7 percent to 8 percent. Mr. Thrasher recommended that in the future, the town consider a defined benefit plan such as the Florida Retirement System. He recognized the Commission had been opposed to this type of plan but felt it might be of benefit to some employees and suggested the town offer it as an option. He recommended that the 2 percent in the ICMA Plan be approved as included in the budget and that the Florida Retirement System be discussed at a future meeting. He offered to have a representative of the Florida Retirement System present to explain the plan and answer questions. Mayor Koch questioned the increase in water repair costs. Town Commission- Public Hearing, Tentative Budget September 9, 2005 Page 2 The Town Manager explained that the water system is very old and there have been several breaks in the water main, which is costly to repair. He is recommending a five percent increase in the water rates. IV. Adoption of the General Fund Tentative Millaqe Rate for Fiscal Year 2005 -2006. Commissioner Orthwein moved and Commissioner Devitt seconded to adopt C the general fund tentative millage rate of 3.25 mills for Fiscal Year 2005 -2006. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. V. Adoption of the Tentative Budget for Fiscal Year 2005 -2006. A. General Fund Commissioner Hopkins moved and Commissioner Orthwein seconded to adopt the tentative budget of $2,216,38 for fiscal year 2005 -2006. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. B. Enterprise Fund Commissioner Devitt moved and Commissioner Hopkins seconded to adopt the tentative budget of $705,450.00for fiscal year 2005 -2006. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. VI. The was Public Hearing Date for public hearing date for fi set for September 21, 2005 Final Adoption of Mill al adoption at 5:01 P.M. VII. Ordinances for first readin rate A. No. 05/3; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2005 AND ENDING ON SEPTEMBER 30, 2006. Town Clerk Taylor read Ordinance No. 05/3 in its entirety. There were no comments from the public. Commissioner Orthwein moved and Commissioner Devitt seconded to approve Ordinance No. 05/3 on first reading. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. B. No. 05/4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2005 AND ENDING ON SEPTEMBER 30, 2006. Town Clerk Taylor read Ordinance No. 05/4 in its entirety. There were no comments from the public. Commissioner Orthwein moved and Commissioner Devitt seconded to approve Ordinance No. 05/4 on first reading. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. Town Commission - Public Hearing, Tentative Budget September 9, 2005 Page 3 C. No. 05 /5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2005 AND ENDING ON SEPTEMBER 30, 2006. Town Clerk Taylor read Ordinance No. 05 /5 in its entirety. There were no comments from the public. Commissioner Hopkins moved and Commissioner Devitt seconded to approve Ordinance No. 05/5 on first reading. Roll Call: Comm. Orthwein; AYE, Comm. Devitt; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE and Mayor Koch; AYE. VIII. Adjournment. Mayor Koch adjourned the meeting at 5:50 P.M. V Yvo ne E. Eckert, CMC Dep ty Town Clerk 01