HomeMy Public PortalAbout2022-07-14 minutes
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
John G. Christy Municipal Building, 320 East McCarty Street
Council Chambers and Virtual
July 14, 2022
Committee Members Present: Attendance
Ron Fitzwater 4 of 4
David Kemna 4 of 4
Mike Lester 4 of 4
Mark Schreiber 4 of 4
Scott Spencer 4 of 4
Staff Present:
Matt Morasch, Director of Public Works
Britt Smith, Operations Division Director
David Bange, City Engineer
Don Fontana, Stormwater Engineer
Jon Fitch, Civil Engineer II
Mark Mehmert, Transit Division Director
Sonny Sanders, Director of Planning and Protective Services
Eric Barron, Planning/MPO Manager
Rachel Senzee, Neighborhood Services Supervisor
Anne Stratman, Neighborhood Services Specialist
Katrina Williams, Planner
David Grellner, Environmental Health Director
Jessica Rackers, IT
Ryan Moehlman, City Counselor
Steve Crowell, City Administrator
Brenda Wunderlich, Administrative Supervisor
Chairman Fitzwater called the meeting to order at 7:34 a.m. A quorum was present at this
time. The following guests attended the meeting: Mayor Carrie Tergin; Councilman Derrick
Spicer; Councilman Jack Deeken; Kris Scheperle; Luke Holtschneider; Mr. and Mrs. Dean
Hughes; Angela Hirsch; Eric Landwehr; Frank Rycyk; Natalie Newville; Matt Brenneke; and
Harry Otto.
1) Introductions
No formal introductions were made at this time.
Chairman Fitzwater requested Item 3.13. be moved to the front of the agenda.
2) Approval of the June 9, 2022 Committee meeting minutes
Councilman Lester moved and Councilman Kemna seconded to approve the June 9,
2022 minutes, motion carried.
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3) New Business
13. Yard Waste Drop Off and Composting Contract (Sonny Sanders)
Mr. Scheperle explained the current economic situation has caused an extreme increase
of nearly 10% in the cost of operation of the Yard Waste Recycling Center. He requested the
Committee approve an amendment to the 5th year starting November 1, 2022 of the current
contract to increase the contract payment and the amount charged for drop off and loading fees.
There was discussion among Committee members, staff and Mr. Scheperle regarding
the fuel prices and contract fees. Mr. Moehlman explained if the contract were amended it would
be an extra contractual document which would be subject to challenges. The Committee took no
action on the request.
1. High Street Viaduct (David Bange)
Mr. Bange explained a bus driver called the Street Division regarding a pothole in the
viaduct. He then gave a photo presentation of the pothole and other places of infiltration on the
viaduct.
There was discussion among Committee members and staff regarding the damage, the
steel plate over the pothole, the MoDOT inspection, contracting with Bartlett and West to
evaluate the viaduct, and doing repairs.
Mr. Morasch stated the cost to replace the viaduct is nearly $12 million today and there
is only $5 million in the sales tax for this.
Councilman Spencer was concerned with safety and felt the viaduct should have a
weight limit put on it which would extend the life of the viaduct.
Chairman Fitzwater requested staff bring the contract for design back to the Committee
before sending the City Council.
2. Street Division Trucks and Frame Damage (Britt Smith)
Mr. Smith explained Truck 209 is a 2006 model tandem axel dump truck. During a recent
inspection of the truck, some cracks and distresses were noted with the frame. Staff believes
the truck can get another year of life out of the truck, but would need to do regular inspections.
There was discussion among Committee members, staff, and those present regarding
the cost, supply chain issues, and the under wash.
3. Atchison Court Vacation Update (David Bange)
Mr. Bange explained staff is requesting the Committee approve the recommendation to
vacate Atchison Court and would support providing a thin layer of overlay.
There was discussion among Committee members and staff regarding Lincoln University
wanted the street repaired prior to it being vacated, there being no public interest in the
property, and the Committee not willing to use funds to overlay.
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Councilman Kemna moved and Councilman Spencer seconded to refer a vacation of the
street in its current condition to the City Council with recommendation to approve, motion
carried.
4. Parking Report and Pay by App (Britt Smith)
Mr. Smith explained staff has been researching moving to mobile payments for metered
parking. Staff would like to increase the parking time on the blocks of 100 Madison, 100 W
Capital Ave, 100, 200, and 300 E Capital and 100 Jefferson Street. He stated the parking
garage report should be available in mid-August.
There was discussion among Committee members and staff regarding setting the rate of
$1 per hour for parking in those blocks, increasing the minimum fine amount for an expired long-
term meter, the current vendor, and the convenience.
Councilman Spencer moved and Councilman Lester seconded to refer the request to the
City Council with recommendation to approve, motion carried.
5. City/County Economic Development Project Algoa Multimodal Facility
(Luke Holtschneider/Matt Morasch)
Mr. Holtschneider explained the federal, state, city and county will fund the infrastructure
development with grant funds and City/County sales tax funds. The site for the facility is located
in the Algoa area. Supporters have said having rail access would provide industries in the park
the opportunity to ship or receive goods in rail-car quantities, which has been shown to be more
cost effective, reliable and fuel efficient than transportation via truck. Mr. Landwehr stated the
project is split into two phases under Cole County with the City participation. Mr. Morasch
asked that a development agreement be done between the county and city.
Councilman Kemna moved and Councilman Schreiber seconded to endorse the project,
motion carried.
6. Program for Upgrading Private Stormwater Systems (Don
Fontana/David Bange)
Mr. Bange explained a means to address private stormwater systems through the
expansion of the Neighborhood Improvement Program that is currently used for citizen
requested sidewalk, curb, and gutter projects.
There was discussion among Committee members and staff regarding the code
amendment, the cost, and having funds available.
Chairman Fitzwater requested this item be brought to the August Committee meeting.
7. Transit Studies Review (Mark Mehmert)
Mr. Mehmert explained 51 percent of Jefftran’s riders use the bus to get to and from
work and ridership is up 12-1/2 percent from last year. He further explained the several studies
that had been done for the Transit system.
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Ms. Hirsch, Chairwoman of the Public Transit Advisory Committee, explained the
Committee does not support the suspension of bus fares and have concerns with the ridership.
There was discussion among Committee members, staff, and those present regarding
the potential to raise bus fares, the impact on riders and staff, and using a token system.
Councilman Deeken stated he did not see a problem with the suspension of the bus
fares for a time period. He requested this item go back to the City Council.
8. Additional Funds for Overlay and Micro Surfacing $250K (Britt Smith)
Mr. Morasch explained staff had to cut the overlay and micro surfacing contracts due to
the cost. Mr. Smith explained staff had to cut $240,000.00 out of the projects which included
four streets. A change order and supplemental would need to be brought forward to the Council
at the next meeting.
There was discussion among Committee members and staff regarding the costs and
possibly using ARPA funds.
Councilman Spencer moved and Council Lester seconded to refer the change orders
and supplemental appropriations to the City Council with recommendation to approve, motion
carried.
9. Capital Area Active Transportation Plan (Katrina Williams)
Ms. Williams explained the plan would incorporate and replace the Capital Area
Pedestrian & Bicycle Plan, Jefferson City’s Sidewalk Plan, the Greenway Master Plan and the
Holts Summit Pedestrian, Bicycle, and Transit Plan. Public Engagement will include stakeholder
interviews, steering committee meeting, public survey, public meetings, outreach at evens,
speaking engagements, and webpage/social media. The date for the Steering Committee
meeting is July 28 for a meet and greet.
10. CDBG-DR Proposal Resolution (Rachel Senzee)
Chairman Fitzwater explained this item is on the City Council agenda for the July 18th
meeting so no discussion was held.
11. CDBG 2022 Annual Action Report (Rachel Senzee)
Ms. Stratman gave a presentation of the report. She explained the CDBG programs
include down payment assistant, emergency assistance repair, infrastructure improvements,
and demolition.
12. Historic Legacy District Ordinance (Rachel Senzee)
Ms. Senzee explained the purpose of this ordinance is to allow the creation of the
Districts. The ordinance would formally recognize geographical areas of historical and cultural
significance that no longer exist.
There was discussion among Committee members and staff regarding the application
process and citizen interest in historic places.
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Chairman Fitzwater requested this item be on the August Committee meeting agenda for
approval to give members a chance to review.
4) Citizen opportunity to address Council/Staff on Stormwater and Other Public
Works Issues
• Sign Code Discussion (Sonny Sanders)
Mr. Sanders explained there has been a desire to revise the City’s sign code
mentioned at several Council and Committee meetings. Mr. Barron stated
changes are needed to bring the code into compliance with a Supreme Court
ruling (Reed vs. Town of Gilbert). Mr. Sanders stated this item will come back to
the Committee in November.
• Mr. Hughes explained the cemetery located next to his property has fencing with barb
wire and is in serious disrepair and has poison ivy all over the fencing. He stated he had
contacted Parks with his concerns regarding elderly and the children safety. Mr.
Sanders explained the cemetery is controlled by Planning and Protective Services
through the cemetery board is responsible for it and will look into the issues.
• Councilman Spencer requested information on the Bird scooters as he has received
many calls from citizens. Mr. Moehlman will look in the agreement. Chairman Fitzwater
requested this item be placed on the August Committee agenda.
• Chairman Fitzwater asked about the Parking Garage closure on July 4.
Mr. Smith explained the police department has put up barricades for the last few
years due to issues in the garage.
• Mr. Moehlman explained the State of Missouri will be building a health lab on the MSP
property.
• Chairman Fitzwater explained the State of Missouri is working to rehabilitate the old
Union Hotel.
5) Reports: Neighborhood Service Grant Updates (Rachel Senzee)
Ms. Senzee gave an update on the grants. She explained staff is continually looking for
opportunities for use of grant funds. She stated this item will be a continual agenda item to
update the public about funding opportunities, give Council the information to provide their
respective constituency, and provide information to support budgetary decisions.
6) Adjourn
Councilman Kemna moved and Councilman Lester seconded to adjourn the meeting at
this time, 10:34 a.m., motion carried.