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HomeMy Public PortalAbout2022-07-14 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Council Chambers and Virtual July 14, 2022 Committee Members Present: Attendance Ron Fitzwater 4 of 4 David Kemna 4 of 4 Mike Lester 4 of 4 Mark Schreiber 4 of 4 Scott Spencer 4 of 4 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Don Fontana, Stormwater Engineer Jon Fitch, Civil Engineer II Mark Mehmert, Transit Division Director Sonny Sanders, Director of Planning and Protective Services Eric Barron, Planning/MPO Manager Rachel Senzee, Neighborhood Services Supervisor Anne Stratman, Neighborhood Services Specialist Katrina Williams, Planner David Grellner, Environmental Health Director Jessica Rackers, IT Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Chairman Fitzwater called the meeting to order at 7:34 a.m. A quorum was present at this time. The following guests attended the meeting: Mayor Carrie Tergin; Councilman Derrick Spicer; Councilman Jack Deeken; Kris Scheperle; Luke Holtschneider; Mr. and Mrs. Dean Hughes; Angela Hirsch; Eric Landwehr; Frank Rycyk; Natalie Newville; Matt Brenneke; and Harry Otto. 1) Introductions No formal introductions were made at this time. Chairman Fitzwater requested Item 3.13. be moved to the front of the agenda. 2) Approval of the June 9, 2022 Committee meeting minutes Councilman Lester moved and Councilman Kemna seconded to approve the June 9, 2022 minutes, motion carried. Minutes/Jefferson City Public Works and Planning Committee July 14, 2022 2 3) New Business 13. Yard Waste Drop Off and Composting Contract (Sonny Sanders) Mr. Scheperle explained the current economic situation has caused an extreme increase of nearly 10% in the cost of operation of the Yard Waste Recycling Center. He requested the Committee approve an amendment to the 5th year starting November 1, 2022 of the current contract to increase the contract payment and the amount charged for drop off and loading fees. There was discussion among Committee members, staff and Mr. Scheperle regarding the fuel prices and contract fees. Mr. Moehlman explained if the contract were amended it would be an extra contractual document which would be subject to challenges. The Committee took no action on the request. 1. High Street Viaduct (David Bange) Mr. Bange explained a bus driver called the Street Division regarding a pothole in the viaduct. He then gave a photo presentation of the pothole and other places of infiltration on the viaduct. There was discussion among Committee members and staff regarding the damage, the steel plate over the pothole, the MoDOT inspection, contracting with Bartlett and West to evaluate the viaduct, and doing repairs. Mr. Morasch stated the cost to replace the viaduct is nearly $12 million today and there is only $5 million in the sales tax for this. Councilman Spencer was concerned with safety and felt the viaduct should have a weight limit put on it which would extend the life of the viaduct. Chairman Fitzwater requested staff bring the contract for design back to the Committee before sending the City Council. 2. Street Division Trucks and Frame Damage (Britt Smith) Mr. Smith explained Truck 209 is a 2006 model tandem axel dump truck. During a recent inspection of the truck, some cracks and distresses were noted with the frame. Staff believes the truck can get another year of life out of the truck, but would need to do regular inspections. There was discussion among Committee members, staff, and those present regarding the cost, supply chain issues, and the under wash. 3. Atchison Court Vacation Update (David Bange) Mr. Bange explained staff is requesting the Committee approve the recommendation to vacate Atchison Court and would support providing a thin layer of overlay. There was discussion among Committee members and staff regarding Lincoln University wanted the street repaired prior to it being vacated, there being no public interest in the property, and the Committee not willing to use funds to overlay. Minutes/Jefferson City Public Works and Planning Committee July 14, 2022 3 Councilman Kemna moved and Councilman Spencer seconded to refer a vacation of the street in its current condition to the City Council with recommendation to approve, motion carried. 4. Parking Report and Pay by App (Britt Smith) Mr. Smith explained staff has been researching moving to mobile payments for metered parking. Staff would like to increase the parking time on the blocks of 100 Madison, 100 W Capital Ave, 100, 200, and 300 E Capital and 100 Jefferson Street. He stated the parking garage report should be available in mid-August. There was discussion among Committee members and staff regarding setting the rate of $1 per hour for parking in those blocks, increasing the minimum fine amount for an expired long- term meter, the current vendor, and the convenience. Councilman Spencer moved and Councilman Lester seconded to refer the request to the City Council with recommendation to approve, motion carried. 5. City/County Economic Development Project Algoa Multimodal Facility (Luke Holtschneider/Matt Morasch) Mr. Holtschneider explained the federal, state, city and county will fund the infrastructure development with grant funds and City/County sales tax funds. The site for the facility is located in the Algoa area. Supporters have said having rail access would provide industries in the park the opportunity to ship or receive goods in rail-car quantities, which has been shown to be more cost effective, reliable and fuel efficient than transportation via truck. Mr. Landwehr stated the project is split into two phases under Cole County with the City participation. Mr. Morasch asked that a development agreement be done between the county and city. Councilman Kemna moved and Councilman Schreiber seconded to endorse the project, motion carried. 6. Program for Upgrading Private Stormwater Systems (Don Fontana/David Bange) Mr. Bange explained a means to address private stormwater systems through the expansion of the Neighborhood Improvement Program that is currently used for citizen requested sidewalk, curb, and gutter projects. There was discussion among Committee members and staff regarding the code amendment, the cost, and having funds available. Chairman Fitzwater requested this item be brought to the August Committee meeting. 7. Transit Studies Review (Mark Mehmert) Mr. Mehmert explained 51 percent of Jefftran’s riders use the bus to get to and from work and ridership is up 12-1/2 percent from last year. He further explained the several studies that had been done for the Transit system. Minutes/Jefferson City Public Works and Planning Committee July 14, 2022 4 Ms. Hirsch, Chairwoman of the Public Transit Advisory Committee, explained the Committee does not support the suspension of bus fares and have concerns with the ridership. There was discussion among Committee members, staff, and those present regarding the potential to raise bus fares, the impact on riders and staff, and using a token system. Councilman Deeken stated he did not see a problem with the suspension of the bus fares for a time period. He requested this item go back to the City Council. 8. Additional Funds for Overlay and Micro Surfacing $250K (Britt Smith) Mr. Morasch explained staff had to cut the overlay and micro surfacing contracts due to the cost. Mr. Smith explained staff had to cut $240,000.00 out of the projects which included four streets. A change order and supplemental would need to be brought forward to the Council at the next meeting. There was discussion among Committee members and staff regarding the costs and possibly using ARPA funds. Councilman Spencer moved and Council Lester seconded to refer the change orders and supplemental appropriations to the City Council with recommendation to approve, motion carried. 9. Capital Area Active Transportation Plan (Katrina Williams) Ms. Williams explained the plan would incorporate and replace the Capital Area Pedestrian & Bicycle Plan, Jefferson City’s Sidewalk Plan, the Greenway Master Plan and the Holts Summit Pedestrian, Bicycle, and Transit Plan. Public Engagement will include stakeholder interviews, steering committee meeting, public survey, public meetings, outreach at evens, speaking engagements, and webpage/social media. The date for the Steering Committee meeting is July 28 for a meet and greet. 10. CDBG-DR Proposal Resolution (Rachel Senzee) Chairman Fitzwater explained this item is on the City Council agenda for the July 18th meeting so no discussion was held. 11. CDBG 2022 Annual Action Report (Rachel Senzee) Ms. Stratman gave a presentation of the report. She explained the CDBG programs include down payment assistant, emergency assistance repair, infrastructure improvements, and demolition. 12. Historic Legacy District Ordinance (Rachel Senzee) Ms. Senzee explained the purpose of this ordinance is to allow the creation of the Districts. The ordinance would formally recognize geographical areas of historical and cultural significance that no longer exist. There was discussion among Committee members and staff regarding the application process and citizen interest in historic places. Minutes/Jefferson City Public Works and Planning Committee July 14, 2022 5 Chairman Fitzwater requested this item be on the August Committee meeting agenda for approval to give members a chance to review. 4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues • Sign Code Discussion (Sonny Sanders) Mr. Sanders explained there has been a desire to revise the City’s sign code mentioned at several Council and Committee meetings. Mr. Barron stated changes are needed to bring the code into compliance with a Supreme Court ruling (Reed vs. Town of Gilbert). Mr. Sanders stated this item will come back to the Committee in November. • Mr. Hughes explained the cemetery located next to his property has fencing with barb wire and is in serious disrepair and has poison ivy all over the fencing. He stated he had contacted Parks with his concerns regarding elderly and the children safety. Mr. Sanders explained the cemetery is controlled by Planning and Protective Services through the cemetery board is responsible for it and will look into the issues. • Councilman Spencer requested information on the Bird scooters as he has received many calls from citizens. Mr. Moehlman will look in the agreement. Chairman Fitzwater requested this item be placed on the August Committee agenda. • Chairman Fitzwater asked about the Parking Garage closure on July 4. Mr. Smith explained the police department has put up barricades for the last few years due to issues in the garage. • Mr. Moehlman explained the State of Missouri will be building a health lab on the MSP property. • Chairman Fitzwater explained the State of Missouri is working to rehabilitate the old Union Hotel. 5) Reports: Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee gave an update on the grants. She explained staff is continually looking for opportunities for use of grant funds. She stated this item will be a continual agenda item to update the public about funding opportunities, give Council the information to provide their respective constituency, and provide information to support budgetary decisions. 6) Adjourn Councilman Kemna moved and Councilman Lester seconded to adjourn the meeting at this time, 10:34 a.m., motion carried.