HomeMy Public PortalAboutMinutes-1 /19/2016- CouncilCity of Tiffin, Iowa
Meeting: Tiffin Work Session
Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340
Date/Time: January 19, 2016 — 6:00 PM
Web Page: www.tiffin-iowa.org
Posted: January 15, 2016 (website & front entry of City Hall)
Mayor:
Steven Berner
City Administrator/Clerk:
Doug Boldt
Council At Large:
Jim Bartels
City Attorney:
Robert Michael
Council At Large:
Al Havens
Deputy City Clerk:
Ashley Platz
Council At Large:
Joan Kahler
D. of Public Works:
Brett Mehmen
Council At Large:
Mike Ryan
City Engineer:
Doug Frederick
Council At Large:
Peggy Upton
Call to Order — 6:00 PM
A. Roll Call
The City Council of the City of Tiffin Johnson County, Iowa, met in a work session January
19, 2016 at 6:11 p.m. Mayor Berner called the meeting to order. Upon roll being called the
following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo
Kahler, Mike Ryan. Absent: None. Also present: City Administrator/Clerk Doug Boldt,
Interim Assistant Administrator Tim Long, City Engineer Ben Carhoff, Deputy City Clerk
Ashley Platz, other visitors.
B. Agenda Additions/Agenda Approval
Motion to approve work session agenda by Bartels.
Second by Kahler.
All ayes, work session agenda approved.
C. Discussion of Streaming City Council Meetings to Website
Council requested to check into the potential video recording or live streaming of council
meetings. Staff acquired a quote provided by Brent Gorton, with RSM f/k/a McGladrey.
The quote provided was the exact list of equipment and software that the City of North
Liberty currently uses to record and stream council meetings.
D. Discussion of FY 2016-2017 Budget
Doug Boldt, City Administrator presented a rough forecasted FYI 6-17 budget. Had council
give feedback as to where they would like to see the funds go. Council discussed adding
stop light at Roberts Ferry/Ireland Ave and HWY 6 in to the budget.
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E. Adjournment
Motion to adjourn by Havens.
Second by Ryan.
All ayes, work session adjourned at 6:59 pm.
City Council Meeting
A. Call to Order — 7:00 PM
B. Roll Call
The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session
January 19, 2016 at 7:05 p.m. Mayor Berner called the meeting to order. Upon roll being
called the following named council members were present: Peggy Upton, Jim Bartels, Al
Havens, Jo Kahler, Mike Ryan. Absent: None. Also present: City Administrator/Clerk
Doug Boldt, Interim Assistant Administrator Tim Long, City Attorney Michael, City
Engineer Ben Carhoff, Public Works Director Brett Mehmen, Deputy City Clerk Ashley
Platz, Building Official Brian Shay, and other visitors.
C. Astenda Additions/Agenda Approval
Motion to approve agenda by Bartels.
Second by Upton.
All ayes, motion carried.
D. Communications and Reports:
• Unscheduled
LaTasha VeLoach — Johnson County Social Services — Child Abuse Prevention
Month Activity (April)- Spoke about Kites for Kids in City Park. Spoke about
Tiffin resident coming to City Park and in North Liberty asking to bring it Tiffin.
Scheduling in April. Facebook page Johnson County Kites for Kids. April 16th rain
date 23`d
• Clear Creek Amana STEM group — Timber Ridge Nature Trail
Reagan Boeset STEM Teacher- presenting the dream of what it could at the Timber Ridge
Nature Trail. STEM Group Members: Anna Schwarting, Brooklyn Curtin, Madison
Conard, Aariana Roberson, Emma Burks, Merlin Ruiz, Gracie Downes, Meagan Harvey.
STEM Group from CCA showed a powerpoint presentation about the trail and the ideas.
Beverly Marshall -Goodell — Tiffin Community Fund- Spoke about the sponsorship they
gave Timber Ridge Nature Trail. Requests that the City used the Tiffin Fest money to
donate back to the STEM Trail Project.
If you wish to address the City Council on subjects pertaining to today's meeting agenda, please
wait until that item on the agenda is reached. If you wish to address the City Council on an item
not on the agenda, please approach the lectern and give your name and address for the public
record before discussing your item.
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E. Consent Agenda
Note: These are routine items and will be enacted by one motion without separate discussion
unless a Council Member requests separate consideration.
1. Approval of City Council Minutes
Motion to approve Jan 5, 2016 Council Meeting Minutes by Kahler.
Second by Havens.
All ayes, motion to approve minutes carried.
F. Mayoral Proclamation
1.
G. Public Hearing
1. Public Hearing on Amendment to the Urban Renewal Plan for the Tiffin
Urban Renewal Area
a. Close Public Hearing and Proceed to I-1
Motion to open Public Hearing on Amendment to the Urban Renewal Plan for the Tiffin
Urban Renewal Area by Upton.
Second by Ryan.
Roll Call Vote: Upton, Bartels, Havens, Ryan, Kahler
All ayes, Public Hearing open at 7:51 PM
Nothing was received at City Hall and no public comment regarding this item.
Motion to close Public Hearing on Amendment to the Urban Renewal Plan for the Tiffin
Urban Renewal Area by Ryan.
Second by Upton.
Roll Call Vote: Upton, Bartels, Havens, Ryan, Kahler
All ayes, Public Hearing close at 7:57PM
H. Ordinance Approval/Amendment
1. Ordinance No. 2015-379 — Ordinance to Amend the Tiffin Zoning
Ordinance Regarding Apartments in Commercial Zones and to Prohibit First
Floor Apartments in Commercial Zoning Districts and to Allow Basement
Apartments in Certain Commercial Zoning Districts and Amending
Definitions
a. Motion to Approve Third Reading
Motion to approve Ordinance No. 2015-379 - Ordinance to Amend the Tiffin Zoning
Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor
Apartments in Commercial Zoning Districts and to Allow Basement Apartments in Certain
Commercial Zoning Districts and Amending Definitions by Upton.
Second by Ryan.
Roll Call: Bartels, Havens, Ryan, Kahler, Upton
All ayes, 3`d and final reading of Ordinance No. 2015-379 passed.
2. Ordinance No. 2016-380 — Ordinance Providing for the Division of Taxes
Levied on Certain Taxable Property in the 2016 Addition to the Tiffin
Renewal Area Pursuant to Section 403.19 of the Code of Iowa
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a. Motion to Approve First Reading and Proceed to Second Reading
Motion to approve Ordinance No. 2016-380 — Ordinance Providing for the Division of
Taxes Levied on Certain Taxable Property in the 2016 Addition to the Tiffin Urban
Renewal Area Pursuant to Section 403.19 of the Code of Iowa by Havens.
Second by Kahler.
Roll Call: Havens, Ryan, Kahler, Upton, Bartels.
All Ayes, 1St reading of Ordinance 2016-380 passed and moved the 2nd reading.
I. Resolutions for Approval
1. Resolution 2016-005 — Resolution to Declare Necessity and Establish an
Urban Renewal Area, Pursuant to Section 403.4 of the Code of Iowa and
Approve Urban Renewal Plan Amendment for the 2016 Addition to the
Tiffin Urban Renewal Area
Motion to approve Resolution 2016-005 — Resolution to Declare Necessity and Establish an
Urban Renewal Area, Pursuant to Section 403.4 of the Code of Iowa and Approve Urban
Renewal Plan Amendment for the 2016 Addition to the Tiffin Urban Renewal Area by
Havens.
Second by Ryan.
Roll Call: Kahler, Havens, Bartels, Ryan, Upton
All ayes, resolution 2016-005 passed.
2. Resolution 2016-006 — Resolution Setting a Date of Meeting at which it is
Proposed to Approve a Development Agreement with Iron Clad Partners,
L.L.C., Including Annual Appropriation Tax Increment Payments in an
Amount not to Exceed $ 110,000
Motion to approve Resolution 2016-006 — Resolution Setting a Date of Feburary 2, 2016
Meeting at which it is Proposed to Approve a Development Agreement with Iron Clad
Partners, L.L.C., Including Annual Appropriation Tax Increment Payments in an Amount
not to Exceed $ 110,000 by Kahler.
Second by Upton.
Roll Call: Kahler, Havens, Bartels, Ryan, Upton
All ayes, resolution 2016-006 passed.
3. Resolution 2016-007 — Resolution Setting a Public Hearing Date of February
2, 2016, for a Tiered Minimum Wage Ordinance
Motion to approve Resolution 2016-007 — Resolution Setting a Public Hearing Date of
February 2, 2016, for a Tiered Minimum Wage Ordinance by Upton.
Second by Havens.
Roll Call Ayes: Kahler, Havens, Upton. Nays: Ryan, Bartels
All ayes, resolution 2016-007 passed.
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4. Resolution 2016-008 — Resolution Naming Depositories for City Funds and
Approving City's Investment Policy
Mayor has recused himself from this agenda item. Mayor Pro -Tem Mike Ryan has stepped
in.
Investment Committee Doug Boldt, Mike Ryan, Al Havens. Motion to appoint Al Havens
as committee member. Second Bartels. All ayes, motion carried.
Motion to approve Resolution 2016-008 — Resolution Naming Depositories for City Funds
and Approving City's Investment Policy by Kahler.
Second by Havens.
Discussion: Upton request that the Investment Committee and the process of council
approval gets added to the document.
All ayes, resolution 2016-008 passed.
After Resolution 2016-008 approved, Mayor Berner took back over the meeting.
5. Resolution 2016-009 — Resolution Setting the Date for the Public Hearing
and Letting of the Original Town Improvements — Sanitary Sewer Inflow &
Infiltration Reduction Project in and for the City of Tiffin, Iowa
Motion to amend Resolution 2016-009 to change the Public Hearing date to February 161H,
2016 by Kahler, second by Bartles. All ayes, motion to amend carried.
Motion to approve amended Resolution 2016-009 — Resolution Setting the Date February
16th, 2016 for the Public Hearing and Letting of the Original Town Improvements —
Sanitary Sewer Inflow & Infiltration Reduction Project in and for the City of Tiffin, Iowa
by Ryan.
Second by Kahler
Roll Call: Kahler, Havens, Bartels, Ryan, Upton
All ayes, resolution 2016-009 passed.
J. Old Business
1.
K. Motions for Approval
1. Consideration of Payables List — Motion to Approve by Kahler.
Second by Ryan.
All ayes, motion carried.
2. Discussion and Consideration of Subsequent Step for Deerview Estates Part
Two and Council Action as Needed
Doug received an email from Crystal Raiber that she was in contact
Portwood's Attorney. Portwood's Attorney advised that no incentive to get
this done.
Sidewalk need to come in, basketball court, street access.
Mayor Berner request council to proceed to get Deerview Ave connected to
Oakdale Blvd.
Motion to approve having administration, engineering and legal staff to
proceed with the next steps and request estimates of right-of-way,
condemnation, street cost, cost assessment back to residents by Upton.
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Second by Kahler.
All ayes, motion carried.
3. Motion to Adjourn from Regular Session into Closed Session in Accordance
with Iowa Code Chapter 20.17(3) for Public Employment Relations
Procedures
Closed Session, Personnel:
Motion by Bartels, second by Ryan to go into closed session at 9:00 p.m. to discuss Iowa
Code Chapter 20.17(3) for Public Employment Relations Procedures
Roll call vote: Ayes: 5 Bartels, Havens, Kahler, Ryan, Upton. Motion carried.
Motion by Bartels, second by Havens to return to open session of Council at 9:34 p.m.
Roll call vote: Ayes: 5 Bartels, Havens, Kahler, Ryan, Upton. Motion carried.
No action was taken.
4. Motion to Adjourn from Regular Session into Closed Session in Accordance
with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase
Motion by Ryan, second by Havens to go into closed session at 9:35 p.m. to discuss
(whatever the cite for property acquisition is - I've lost my agenda copy J
Roll call vote: Ayes: 5 Bartels, Havens, Kahler, Ryan, Upton. Motion carried.
Motion by Upton, second by Kahler to return to open session of the Council at 9:48 p.m.
Roll call vote: Ayes: 5 Bartels, Havens, Kahler, Ryan, Upton. Motion carried.
No action was taken.
L. Reports to be Received/Filed
1.
M. Reports from City Personnel
1. Mayor's Report - Met with developer workforce housing assistants units
under 200k.
2. City Council Reports — Havens question about April Kites for Kids- What
liability would the city take on if they to on this project.
3. Director of Public Work's Report — Bulk water filling stations.
4. Building Official Report- Annual Census Bureau- 186 units $27.2 million
evaluation. Ryan request to have numbers showing the percentage of single
family, multi, duplex units in the community.
5. City Engineer's Report — Trail project goes to bid tomorrow. Brad Fox has
been checking pedestrian HWY 6 & Ireland Ave.
6. City Attorney's Report — nothing to report.
7. City Administrator's Report — CCA Fine Arts & Music Enhancers
fundraiser.
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N. Adiournment
Motion to adjourn by Ryan.
Second by Kahler.
All ayes, motion carried. Meeting adjourned at 9:50 PM
January 19, 2015
Ashley Pla , ty Clerk
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