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Home My Public Portal AboutMinutes-2 /16/2016- CouncilCity of Tiffin, Iowa Meeting: Tiffin Work Session & Regular Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: February 16, 2016 — 6:00 PM Web Page: www.tiffin-iowa.org Posted: February 12, 2016 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Doug Frederick Council At Large: Peggy Upton Call to Order — 6:00 PM A. Roll Call The City Council of the City of Tiffin Johnson County, Iowa, met in a work session February 16, 2016 at 6:0 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Jo Kahler, Mike Ryan, Peggy Upton. Absent: none. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Deputy City Clerk Ashley Platz, other visitors. B. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels. Second by Upton. All ayes, agenda stands approved. C. Discussion of Streaming City Council Meetings to Website Brent Gorton — Mcgladrey — Presented to the council the options of video recording the meetings and providing a live streaming video feeds. Council discussed and chose not to pursue this project at this time due to lack of office staff. D. Discussion of FY 2016-2017 Budget Doug Boldt- City Administrator- Presented the proposed FY 16/17 budget. Went through each line items for expenses and reviewed the profit and loss report. E. Adiournment Motion to adjourn work session by Havens. Second by Ryan. All ayes, meeting adjourned at 6:58 PM City Council Work Session Agenda Page 1 of 9 Council Meeting A. Call to Order — 7:00 PM B. Roll Call The City Council of the City of Tiffin Johnson County, Iowa, met in a work session February 16, 2016 at 7:05 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Jo Kahler, Mike Ryan, Peggy Upton. Absent: none. Also present: City Administrator/Clerk Doug Boldt, City Attorney Bob Michael, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Deputy City Clerk Ashley Platz, Building Official Brian Shay, other visitors. C. Agenda Additions/Agenda Approval Motion to approve agenda by Havens. Second by Bartels. All ayes, Council Agenda stands approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Deputy Sherriff Fisher- Had nothing to report, no comments from council. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Liquor License Renewal — Throttle Down Sports Bar & Grill Approval of Liquor License Renewal — Slims Motion to approve Consent Agenda which includes Council Minutes from Feb 2, 2016, Liquor License Renewal for Throttle Down Sports Bar & Grill and Slims by Kahler. Second by Ryan. All ayes, motion carried. F. Public Hearing 1. Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for Original Town Design Improvements — Sanitary Sewer Inflow & Infiltration Reduction Project a. Close Public Hearing and Proceed to I-1 & I-2 Motion to open Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for Original Town Design Improvements — Sanitary Sewer Inflow & Infiltration Reduction Project by Upton. City Council Work Session Agenda Page 2 of 9 Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing open at 7:06 PM Discussion: Nothing was received at City hall and no one spoke on the issue. Motion to close Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for Original Town Design Improvements — Sanitary Sewer Inflow & Infiltration Reduction Project by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing closed at 7:07 PM 2. Public Hearing for an Ordinance Amendment to Update C2-13 (Community Business District) Business Listing Table a. Close Public Hearing and Proceed to H-3 Motion to open Public Hearing for an Ordinance Amendment to Update C2-13 (Community Business District) Business Listing Table by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing open at 7:10 PM Discussion: Nothing was received at City hall and no one spoke on the issue. Motion to close Public Hearing for an Ordinance Amendment to Update C2-13 (Community Business District) Business Listing Table by Kahler. Second by Ryan. Roll Call: Upton, Kahler, Ryan, Bartels, Havens, All ayes, public hearing closed at 7:10 PM G. Ordinance Approval/Amendment 1. Ordinance No. 2016-380 — Ordinance Providing for the Division of Taxes Levied on Certain Taxable Property in the 2016 Addition to the Tiffin Renewal Area Pursuant to Section 403.19 of the Code of Iowa a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2016-380 — Ordinance Providing for the Division of Taxes Levied on Certain Taxable Property in the 2016 Addition to the Tiffin Renewal Area Pursuant to Section 403.19 of the Code of Iowa by Upton. Second by Bartels. Roll Call Vote: Kahler, Ryan, Bartels, Havens, Upton. All ayes, Third and Final reading of Ordinance 2016-380 approved. 2. Ordinance No. 2016-381 — Ordinance Reaffirming the Minimum Wage Requirements set forth in Iowa Code Chapter 91D and Declining the Johnson County, Iowa Ordinance Deviating from the Provisions of Chapter 9 1 D of the 2015 Code of Iowa for Persons under the Age of 18 a. Motion to Approve Second Reading and Proceed to Third Reading City Council Work Session Agenda Page 3 of 9 Al Havens- He feels that this is providing job opportunities to the 14-15 year olds that businesses might rather pay adults $10.10. Mike Ryan- Advised he is open to the discussion to reducing the 18 and under to only 15 and under but feels that the disparity $7.25/hr. to $10.10/hr. Jo Kahler- Wanted to say that she doesn't feel comfortable with telling Tiffin businesses what they should pay their worker. Jim Bartels- Advises that he agrees with Al's suggestions to change the ordinance to 14-15 year-olds instead of 18 year olds and under. Peggy Upton- Reminded everyone that every employers are not prevented from paying above the minimum wage. It is difficult to tell a local business what they need to pay their workers. She wanted to share a comment she received from someone- If you see somebody who is struggling and having a hard time. You reach in your pocket and give them a couple dollars, you get a certain feeling about yourself for helping somebody. When the government reaches in your pocket and gives them that money, you get a completely different feeling. She advised she is willing to consider the 16 and under proposition presented by Al and feels it is a reasonable balance representing all the citizens not just the minimum wage workers. Motion to approve Ordinance No. 2016-380 - Ordinance Reaffirming the Minimum Wage Requirements set forth in Iowa Code Chapter 91D and Declining the Johnson County, Iowa Ordinance Deviating from the Provisions of Chapter 91D of the 2015 Code of Iowa for Persons under the Age of 18 by Kahler. Second by Upton. Ayes: Upton, Kahler Nays: Ryan, Bartels, Havens, Second reading of Ordinance No. 2016-380 is denied. Motion to amend the ordinance changing the language to 16 years old and under instead of under 18 years old and keeping the existing minimum wage at $8.20 instead of the $7.25(state minimum) by Havens. Second by Bartels. Ayes: Upton, Bartels, Ryan, Havens. Nays: Kahler, motion carried. 3. Ordinance No. 2016-382 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and Any Amendments Thereto Adding Taverns/Bars to Business List and Amending Restaurant Uses in a C2-13 District a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2016-382 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and Any Amendments Thereto Adding Taverns/Bars to Business List and Amending Restaurant Uses in a C2-13 District by Ryan. Second by Kahler. Roll Call Vote: Ayes: Bartels, Havens, Kahler, Ryan. Nays: Upton, Discussion about changing the title to remove C2-13 and just replace with Commercial Districts. All ayes, first reading of Ordinance 2016-382 stands approved. City Council Work Session Agenda Page 4 of 9 H. Resolutions for Approval 1. Resolution 2016-013 — Resolution Approving Plans, Specifications, Form of Contract and Estimate of Cost for Original Town Design Improvements — Sanitary Sewer Inflow & Infiltration Reduction Project Motion to approve Resolution 2016-013 Resolution Approving Plans, Specifications, Form of Contract and Estimate of Cost for Original Town Design Improvements — Sanitary Sewer Inflow & Infiltration Reduction Project by Ryan. Second by Havens. Roll Call Vote: Havens, Upton, Kahler, Ryan, Bartels, All ayes, Resolution 2016-013 stands approved. 2. Resolution 2016-014 — Resolution to Award Bid for Original Town Design Improvements — Sanitary Sewer Inflow & Infiltration Reduction Project Motion to approve Resolution 2016-014 — Resolution to Award Bid of $487,121.00 to SulzCo, Inc for Original Town Design Improvements— Sanitary Sewer Inflow & Infiltration Reduction Project by Bartels. Second by Ryan. Roll Call Vote: Upton, Kahler, Ryan, Bartels, Havens, All ayes, Resolution 2016-014 stands approved. 3. Resolution 2016-015 — Resolution Extending the Moratorium Regarding Planned Area Development (PAD) Applications Motion to approve Resolution 2016-015 — Resolution Extending the Moratorium Regarding Planned Area Development (PAD) Applications by Bartels. Second by Upton. Roll Call Vote: Kahler, Ryan, Bartels, Upton, Havens All ayes, Resolution 2016-015 stands approved. 4. Resolution 2016-016 — Resolution Setting a Date for Public Hearing for FY 2016-2017 Budget Motion to approve Resolution 2016-016 — Resolution Setting a Date for Public Hearing for FY 2016-2017 Budget by Bartels. Second by Kahler. Roll Call Vote: Ryan, Bartels, Havens, Upton, Kahler. All ayes, Resolution 2016-016 stands approved. I. Old Business 1. K. Motions for Approval City Council Work Session Agenda Page 5 of 9 1. Consideration of Payables List — Motion to Approve by Ryan. Second by Bartels. All ayes, motion to approve payables list carried. CLAIMS REPORT 2-16-16 VENDOR INVOICE DESCRIPTION AMOUNT CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 1,548.50 CEDAR RAPIDS PHOTO COPY CO B&W COLOR TONER 376.3 CITY OF TIFFIN 210 GRANT ST - WATER BILL 42.08 COLLECTION SERVICES CENTR CHILD SUPPORT 140.12 EFTPS FED/FICA TAX 3,561.13 FUTURE LINE HYDRAULICS, INC CUTTING EDGES FOR PLOW 2,419.20 FUTURE LINE HYDRAULICS, INC LINER FOR TRUCK BED 1,573.30 GAZETTE COMMUNICATIONS PUBLICATIONS 921.19 HART FREDERICK CONSULTAN ENGINEERING FEES 32,768.25 IOWA ASSOCIATION OF MUNICIPAL 2016 IAMU WATER MEMBER DUES 577.15 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA INTERSTATE RAILROAD, LTD BIKE PATH SIGNAL MAINTENANCE 194.4 IOWA LEAGUE OF CITIES DOUG BOLDT- MEMBERSHIP DUES 100 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 48.9 IPERS IPERS 448.39 IPERS IPERS 517.99 JOHNSON COUNTY RECORDER RECORDING FEES 95 JOHNSON COUNTY REFUSE INC RECYLCING 4,270.50 JOHNSON COUNTY SHERIFF POLICE PROTECTION 5,951.83 LENOCH & CILEK ACE - IOWA CITY KITCHEN TOWELS FOR SHOP 63.98 LINDER TIRE SERVICE TIRES FOR WATER/SNOWPLOW TRUCK 792.94 LINN COUNTY REC ELECTRIC ACCOUNTS 1,152.05 MATHESON-TRI-GAS INC MONTHLY WELDING RENTALS 76.89 RSM US LLP SERVER SUPPORT 820 RSM US LLP NEW PT RECEPTIONIST COMPUTER 793 RSM US LLP POWER STRIP HEAVY DUTY 298 RSM US LLP VMWARE 3 YEAR LICENSE RENEWL 171 MERRY MAIDS CITY HALL CLEANING JAN - FEB 375 MID -AMERICAN ENERGY NATURAL GAS 1,260.97 MOBOTREX COMPACT SOLAR ENGIN & POLE 2,500.00 MOBOTREX SOLOR BLINK STOP SIGH 3,450.00 MORGANS SERVICE VEH MAINTENANCE 527.33 NET -SMART INC WEEKLY WEBSITE SECURITY MAINT 15 OFFICE EXPRESS TRASH CAN, BATTERIES, HIGHLTRS 35.1 OFFICE EXPRESS AIR FRESHENER & TOILET PAPER 135.42 OFFICE EXPRESS DOOR STOPS FOR OFFICE 17.58 PET HEALTH CENTER OF TIFFIN FELINE RABIES & BOARDING 3DAYS 65 City Council Work Session Agenda Page 6 of 9 PITNEY BOWES PURCHASE POWER POSTAGE METER 442.78 RIVER PRODUCTS ROADSTONE 29.6 SCHIMBERG CO ROADSTONE 64.23 SHAULL, AMY MILEAGE REIMBURSEMENT 31.53 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 669.24 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,166.66 USA BLUE BOOK WATER PLANT CHEMICALS 61.61 VISA HILLS BANK CREDIT CARDS 263.34 VISA HILLS BANK CREDIT CARDS 950 VISA HILLS BANK CREDIT CARDS 1,262.70 WALKER WELDING PICK UP TRUCK REPAIRS 535.43 **** PAID TOTAL ***** 80,614.23 **** SCHED TOTAL ***** 2,051.55 ***** REPORT TOTAL ***** 82,665.78 Claims Fund Summary 001- General 41,578.80 110 - Road Use Tax 1,452.27 200 - Debt Service 795.52 303 - Cap Ireland Ave Reloc Pjt 3,605.00 307 - CAP Park St Paving Pjt 170.00 309 - Deerview Subdivision Pjt 382.50 310 - CAP Parks Trail Project 977.50 312 - Robert's Ferry Cap Pjt 6,225.00 600 - Water 4,345.55 610 - Sewer 12,238.64 612 - Old Town Phase 0/1&I Swr 6,582.00 613 - School Sewer Ext/Lift St 42.50 670 - Recycling 4,270.50 2. Discussion and Consideration of Donation to Clear Creek Elementary Parent Teacher Group and Council Action as Needed Upton expresses her support in donating this Clear Creek Elementary Parent Teacher Group. Mayor Berner expresses his concern with using tax payer money to donate to the school. He advised that there are a lot of different groups that will come to the City for their donations. Upton made a motion to approve donating $100 to the Clear Creek Elementary Parent Teacher. Second by Bartels. Roll Call Vote: Nays -Ryan, Kahler, Ayes- Bartels, Havens, Upton. Motion carried with 3/2 vote, to donate $100 to Clear Creek Elementary Parent Teacher. City Council Work Session Agenda Page 7 of 9 3. Discussion and Consideration to Move the March City Council Meetings from the 1St and 3`d Tuesdays to the 2nd and 4 t Tuesdays for the Purpose of Approving and Certifying the FY 2016-2017 Budget and Council Action as Needed Motion to approve Havens. Second by Upton. All ayes, motion carried. 4. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 20.17(3) for Public Employment Relations Procedures Motion to enter into Closed Session in Accordance with Iowa Code Chapter 20.17(3) for Public Employment Relations Procedures by Havens. Second by Kahler. Roll Call: Havens, Bartles, Ryan, Kahler, Upton. All ayes, entered closed session at 8:19pm. Motion to enter back into Open Session by Ryan. Second by Upton. Roll Call: Havens, Bartles, Ryan, Kahler, Upton. All ayes, entered into open session at 8:45pm. Motion to approve the collective bargaining agreement that was presented and proposed in the closes session by Havens. Second by Ryan. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report —has requested to have HFC re -draw Trail phase 6 and determine if it is feasible. He also wants to ask the MPO a bigger share. 2. City Council Reports — Havens- Thank you to Public Works for the quick snow removal. Ryan brought up the transformer blocking the view at Third St and Ireland Ave. Upton- proposed that we revisit the Subdividers Ordinance about recouping legal fees. Doug advises will relook at this next fiscal year. 3. Director of Public Work's Report- Wet well pump has gone bad. 4. Building Official Report- Nothing to report — Middle school addition is open and in use. 5. City Engineer's Report- Rathje has storm sewer work to do before paving starts. 6. City Attorney's Report- Nothing to report. 7. City Administrator's Report- Schedule for HBK Engineers for the Park Project improvements. City Council Work Session Agenda Page 8 of 9 N. Adjournment Motion to adjourn council meeting by Ryan. Second by Upton. All ayes, meeting adjourned at 8:47PM f/. �t� .L�aLir•..�TU6 L February 16, 2016 City Council Work Session Agenda Page 9 of 9