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Home My Public Portal About11/15/1988 CCMORDER CHECKS - NOVEMBER 15, 1988 7082 A T & T 7083 JoEllen Hurr 7084 Government Training Service 7085 Bryan Rock Products 7086 H.C.Mayer & Sons 7087 Allied Blacktop 7088 Farmers State Bank of Hamel (S.S.) 7089 P.E.R.A. $ 32.78 9.49 50.00 52,526.62 2,919.00 19,283.58 544.85 818.02 $76,184.34 PAYROLL CHECKS - NOVEMBER 15, 1988 10682 Wayne Wallace 209.37 10683 Jill McRae 871.21 10684 Richard Rabenort 930.49 10685 Michael Rouillard 617.16 10686 James Dillman 877.26 10687 Robert Dressel 922.82 10688 Karen Dahlberg 416.37 10689 Donna Roehl 1,003.95 10690 Laura Skarda 492.84 10691 Sandra Larson 436.13 10692 Benedict Young 806.95 10693 Carolyn Smith 85.87 10694 Jennifer Smith 23.06 10695 Wayne Wallace (Reimb.EBA) 660.80 10696 Henn. Co. Support & Coll. 432.00 10697 Law Enforcement Labor Service 39.00 10698 Great West LIfe Assurance 230.00 10699 Prudential 10.20 10700 Farmers St. Bank of Hamel (Fed.) 1,415.16 10701 Comm. of Revenue 576.69 10702 P.E.R.A. 626.25 10703 Farmers State Bank of Hamel_(S.S.) 544.85 $12,228.43 8819 Marilyn Adams $ 59.38 8820 Diann Preston 83.44 8821 Janis Saari 46.25 8822 Ruth Elwell 1. 47.50 8823 Wayne Hall n ,\4") 47.50 8824 Arlene Stotts y,��; I 47.50 8825 Berniece Breitbarth \5 !,\� 4 �.00 8826 Rita Jubert 5\ Q `°� .00 8827 Laura Miller \ .00 8828 Jeanne Sorenson '�;`�'415.00 8829 Gladyce Reimer a� -� 37.50 8830 Pat Velch ,) \ \4 55.00 8831 Connie Mignone � 56.25 8832 Rose Dykhoff 56.25 8833 Anne Heideman 1 , 65.00 8834 Gertrude Thies _ a�,�,\ 10.00 8835 Bev Fries .:,/. �1 , ��) 10.00 $:0'1.57 x The Council of the City of Medina met in regular session on Tuesday, November 15, 1988 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Theis, Stephen Schmit, Robert Mitchell; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Dir- ector, Jim Dillman; Police Chief, Richard Rabenort 1. ADDITIONAL AGENDA ITEMS Moved by Theis, seconded by Scherer to discuss the following additional agenda items: John Day/Tri-State Release of Escrow Funds Dan -Bar Homes, Independence Heights, extension of time for filing of plat Mailbox destruction Thanksgiving Holiday Motion declared carried 2. MINUTES OF NOVEMBER L, 1988 Moved by Scherer, seconded by Schmit to approve minutes of November 1, 1988, as presented. Motion declared carried 3. MINUTES OF NOVEMBER 9, 1988 Moved by Scherer, seconded by Theis to approve the minutes of November 9, 1988, as presented. Motion declared carried 4. POLICE DEPARTMENT Officer Hiring Police Chief, Richard Rabenort, reported that oral interviews will be scheduled for the first part of December. Police Vehicle Richard Rabenort reported that he had called dealers regarding matching the bid for police vehicles that had been gotten by Hennepin County and had found that it might be just as well to wait to purchase a new car through the county bid. Council discussed whether or not the city should accept the insurance companies settle- ment for the police car. Donna Roehl will contact the agent to discuss the matter. Fire Department Responsibility Council discussed responsibility for coordinating procedures at a fire scene in view of the fact that there is no Public Safety Director. Police Chief was asked to discuss the matter with the Loretto Fire Chief and an incident regarding response to a fire alarm at the Kuller residence on Parkview Rd. 5. PLANNING AND ZONING DEPARTMENT George Hansen/Norma Friedricks road easement JoEllen Hurr stated that she would discuss the width of the easement needed with the city attorney and engineer and would have a report for the next meeting. George Hansen Septic System JoEllen Hurr reported that at the time a subdivision is approved an existing septic system is not always documented but verification is made that there is enough of the proper soils on a site to allow for a second system should the existing one fail. George Hansen explained that he had been told by Cletus Scherer that there was a tank and a drainfield, but over the years he had discovered that there is no drainfield, merely a tile line. He stated that when the subdivision was done,Anne Theis and JoEllen Hurr had visited the property and he had told them where the tank was located. Robert Mitchell asked if an existing house on a subdivision is required to have an inspection of the septic system as part of a subdivision approval. Anne Theis stated that there are many older homes with similar systems. 1 r , Wilfred Scherer explained that he had heard from someone who had been denied a sub- 0, division because an existing system on his property was not constructed correctly and he had used George Hansens situation as an example of one being approved. Planing Commission member, Phil Zietlow, stated that the only requirement for an exist- ing homesite in a subdivision is that there must be sufficient soil on the homesite to 10/ support an alternate system. Ditter Inc., Escrow Funds JoEllen Hurr recommended that the Ditter Inc. escrow funds in the amount of $4000. be released because the grass was planted and has grown. Moved by Theis, seconded by Scherer to release $4000 to Ditter Inc. upon the recommend- ation of the Planning and Zoning Administrator. Motion declared carried Wallace Doerr, Trumpeter Heights Subdivision JoEllen Hurr recommended that the resolution for final approval of the Trumpeter Heights subdivision be prepared for adoption. Moved by Theis, seconded by Schmit to authorize staff to prepare the resolution granting final approval to Wallace Doerr for Trumpeter Heights subdivision. Motion declared carried 6. RESIDENTIAL SECURITY LIGHTS Letters from William Nunn and Patricia Viosca were read regarding objections to a security light that had been placed on city right-of-way on a pole owned by Wright -Hennepin Electric, at Chestnut Rd. and Willow Dr. Randy Heiner, 3000 Willow Dr., stated that he had two mailboxes vandalized,as had others in his area, and he thought he had the right to put up a security light, so he contacted Wright -Hennepin electric and their engineer suggested placing the light on the city right- of-way pole, which would save him $120. if he had to put the light on his property. Robert Mitchell stated that a power company should not be putting residential security lights on city right-of-way and that a light should have a certain type of shade so as to keep light from broadcasting. Thomas Anderson stated that he had no objections to street lights and he asked that Randy Heiner bring in his neighbors who are not opposed to the light. Donna Roehl reported that Kaye Mueller, 2245 Chestnut Rd., also had mailboxes destroyed and that she had no objections to the light. Wilfred Scherer suggested that the light be painted black on the edges so that the light would shine down and not broadcast out. 7. MAILBOX VANDALISM Council discussed recent incidents of mailbox vandalism in the city and Wilfred Scherer suggested that a reward be offered for the arrest and conviction of the vandals. Moved by Scherer, seconded by Theis to offer a $250 reward leading to the arrest and conviction of anyone vandalizing mailboxes, if city attorney advised that it is legal. Motion declared carried 8. PLANNING AND ZONING (CONTINUED) Dan Bar Homes, Independence Estates JoEllen Hurr explained that DanBar Homes would like an extension for filing of their plat that was given in June, as they were now prepared to begin street and utility construction. She stated that they would like to begin construction of four houses before all of the utility work is completed and also a preconstruction meeting was scheduled for Wednesday. Anne Theis asked that they adhere to the requirements of the Pioneer Creek Watershed Comm- ission regarding silt fences, etc. and that construction trucks be kept out of the Indepen- dence Beach area. Moved by Theis, seconded by Scherer to grant a 6 mo. extension to Dan Bar Homes for filing the Independence Estates Plat, until December 21, 1988. Motion declared carried John Day/Tri-State Escrow Funds , JoEllen Hurr reported that the trees and brush had been cleaned up on the Tri- State property in the Medina Industrial Park and that the $5000 escrow deposit of John Day would be released according to Council direction of October 4th. 9. THANKSGIVING HOLIDAY Moved by scherer, seconded by Theis to allow employees to use the Friday after Thanks- giving as their floating paid holiday. Motion declared carried 10. LAKE MINNETONKA CABLE COMMUNICATIONS COMMISSION Moved by Mitchell, seconded by Schmit to appoint Anne Hofkin, 1422 Tamarack Dr., as a representative to the Lake Minnetonka Cable Communication Commission. Motion declared carried 11. HEALTH INSURANCE Council discussed employee health insurance costs through the LOGIS Committee. Moved by Anderson, seconded by schmit to pay $254.70 toward employee and dependents health insurance premiums, if single coverage only, the amount over the single premium is to be used in a discretionary manner. Motion declared carried 12. PROPERTY AND LIABILITY INSURANCE Council advised that the Clerk obtain several quotes on the cities property and liability insurance coverage. 13. CITY FEES Donna Roehl presented a list of existing fees and suggestions for 1989 fees. She stated that the schedule would be discussed at the December 6th meeting. 14. PERSONNEL POLICY/UNION CONTRACT Council discussed the fact that the Personnel Policy and the Police Union Contract had not been completed by the attorneys office and that the Liquor Ordinance had also not been received. Moved by Schmit, seconded by Scherer to write a letter to the city attorney asking him to forward all of the items within two weeks. Motion declared carried Council discussed suggestions regarding Personnel Policy changes regarding Sick Leave, Vacation, Severance Pay and Funeral Leave. Thomas Anderson stated that he would contact the attorneys office with the changes. Council discussed Fair Labor Standards act regarding comp time; also time taken off by JoEllen Hurr. Moved by Mitchell, seconded by Scherer to allow JoEllen Hurr 15 days unpaid leave of absence. Motion carried Voting Yes --Anderson, Mitchell, Scherer; Voting No--Schmit, Theis Thomas Anderson stated that there is a grievance procedure in the Personnel Policy and that Attorney,Ron Batty should be prepared to discuss this at the next council meeting. 15. BILLS Moved by Scherer, seconded by Mitchell to pay the bills; Order Checks # 7082-7089 in the amount of $76,184.34 and Payroll Checks # 10682-10707 and 8819-8835 in the amount of $ 13,030.00. Motion declared carried Moved by Scherer, seconded by Mitchell to adjourn. Motion declared carried Meeting adjo L at 10:25 P.M. Clerk -Treasurer Mayor