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HomeMy Public PortalAboutCouncil Minutes 1991 02/28McCALL CITY COUNCIL MINUTES FEBRUARY 28, 1991 I. Call to Order and Roll Call Mayor Allen called the meeting to order at 7:00 p.m. Councilmen McCarty, Van Komen, Wallace, and Larson answered the roll call. The Mayor declared a quorum present. II. Minutes No minutes were scheduled on this agenda. III.Payment of Claims A list of pre~aid and pending claims dated February 22, 1991 was presented. Van Komen moved to pay the claims as presented. McCarty seconded and the motion carried. IV. Consent Calendar The consent calendar listed the Impact Area Planning and Zoning Commissions minutes of February 11 and the Golf Committee minutes of February 19. Without objection, the Mayor ordered the minutes of those meetings filed. V. Mayor and Council Comments and Reports The Mayor submitted his proclamation of January 28, supporting the troops in the Persian Gulf, Operation Desert Storm, and asked for the Council's concurrence. McCarty moved to concur with and approve the proclamation. Van Komen seconded and the motion carried unanimously. VI. Staff Reports A. City Administrator's Report: A written report dated February 28 was reviewed and the status of the Park Conversion application was noted. The administrator requested direction on the licensing of horsedrawn conveyances after a request for summer operations. After discussion, the Mayor directed that staff prepare and present an ordinance on the topic for Council consideration. 1 Soundproofing between the Police squad room and the Juvenile facility was discussed. Two estimates for the work were presented. The council requested additional, estimates and returned the matter to staff. Brown Palace Condominiums has requested permission from the Idaho Department of Lands to replace its dock and extend a total of 150 feet into Payette Lake. The character of the "Dock Limit Line" was reviewed. Council asked that the line and this proposal be reviewed and if the proposal extends beyond the line to write a letter objecting to the encroachment. If the facility is within the parameters of the line, no objection will be made. Golf Course Sprinkler System Costs: A letter from JUB Engineering was reviewed which responded to the Council's questions regarding the two items in the Water System Master Plan. The same letter also addressed costs of several pipe replacement projects. 1991 Water Main Improvement projects: Three projects, priorities in the water system master plan, on Mission Street, on Dienhard, Floyd and Thula between ~Samson and Mission Streets, and a new line extension around the Northeast corner of the Golf Course from the new clubhouse to Lick Creek Road were discussed. Lease-Purchase financing was also discussed as was proposed in the 1990-1991 budget for the Water Fund. Van Komen moved to approve the three projects for 1991 construction, to request a work order be presented for engineering and instruct staff to explore further the lease purchasing arrangements for the program. McCarty seconded and motion carried. Beer and Wine license, off-premises consumption sales for Mark Jensen's Chevron. McCarty moved to approve the beer and wine take-out licenses. Wallace seconded and the motion carried. Golf Professional contract: A draft of the contract to date was presented by Councilman Larson on behalf of the n~gotiating team. The draft largely reflects only minor changes from the prior years agreement. Several matters remained for Council decision. After discussion of the fee, Wallace moved to set the management fee amount in the contract at $32,500 for 2 1991 to be renegotiated for 1992. A correction on page 6 to add"..with a list of tournament entrants.." was accepted by both parties. After further debate, Wallace moved to approve the contract as amended and subject to approval by the city's bond counsel. Van Komen seconded and the motion carried unanimously. B. City Treasurer's Report: The monthly financial report for the period ending January 31, 1991 (originally listed on the Feb. 14 agenda) was considered. McCarty moved to accept the report. Van Komen seconded and the motion carried. C. City Attorney's Report The City Attorney reported on the Idaho State Police response to the ordinance related to snowmobile travel on the Lardo bridge. Discussion of the Citizens for McCall vs. the City noted the receipt of letters from Margaret Clemmer and Don Eberle. The council concurred in wishing to route all future correspondence through respective attorneys. Wallace moved to instruct the City Attorney to conduct a settlement meeting with the litigants. Van Komen seconded and the motion carried. VIII. Old Business FY 1989-1990 Audit Report: Mr. Marx reviewed the management letter and financial reports with the Council. He noted concerns about the cash management and about the Valley County distribution procedure for Road and Bridge taxes. The Council asked that this item be rescheduled for action on the next agenda allowing them opportunity to review the report. The Mayor so ordered. February 14 Agenda: The meeting on February 14 lacked a quorum. An alternate date, February 19 at 6 p.m. also was cancelled due to lack of a quorum. The entire agenda of that meeting was then scheduled to the end of the agenda for this date. C. Cost Estimate, PLWSD Participation in the Sewer 3 Facility Plan Update: A memo from JUB Engineering was noted which outlined certain activities in the planning process of common benefit to the city and the District. Also, costs of those activities were listed and a sum identified. It was noted that aerial mapping probably would be eliminated from grant eligibility which would cause the total to change. Wallace moved to accept the concept and framework of this analysis for participation and to amend the total by dealing with mapping costs as a separate item later. Van Komen seconded and the motion carried. IX. New Business ao Child Abuse Task Force: Valley County Prosecutor Clayton Anderson reviewed the protocols for task force efforts. He discussed the organization of the group. City police officers are involved in the program. After discussion, McCarty moved to approve the city's participation in concept and ask Mr. Anderson to draft and present a cooperative agreement for the Council's later consideration. Larson seconded and the motion carried. Golf Clubhouse Sprinkler System: Mr. Laidlaw discussed alterations to the system which would render it more reliable in cold weather. He advised that anti-freeze was not a workable alternative. He noted costs of adding thermo- couplers to the alarm system at $75.00 each and conversion of the system to a dry pendant system at a cost of $13,000 to $15,000. Wallace moved to authorize installation of the thermocouples in a number and location recommended by the architect, to replace the alarm unit as recommended and instruct the building supervisors in the proper maintenance of the system. Van Komen seconded and the motion carried. McCarty ~hen moved to authorize the engagement of a contractor to repair the water damage to the clubhouse'' upon recommendation of the insurance adjustor. Wallace seconded and the motion carried. X. Board, Committee and Commission Reports Requiring Action 4 A.Transportation Committee, February 20, 1991: The Committee recommended that the city write a letter thanking the Idaho Transportation Board for their efforts addressing the Highway 55 traffic problems in the city. IX. New Business, Continued ae Call for Bids, IBM System 36 Computer: Van Komen moved to declare the System 36 computer system as surplus to the city's needs and to authorize a call for bids to sell the equipment to the highest bidder. Larson seconded and the motion carried. Call fo~ Bids, IBM Displaywriter: Van Komen moved to declare the IBM Displaywriter as surplus to the city's needs and to authorize a call for bids to sell the equipment to the highest bidder. Wallace seconded and the motion carried. XI. Correspondence A letter from Craig Jackson resigning his position as golf course superintendent was acknowledged. Wallace moved to commend Mr. Jackson for his efforts at the golf course. McCarty seconded and the motion carried. XII.February 14 Aqenda Items: A. Minutes of January 24, 1991: Wallace moved to approve the January 24 meeting minutes. Larson seconded and the motion carried. Payment of Claims: A list of claims dated February 11 was reviewed. Wallace moved to pay the claims as presented on the February 11 list. McCarty seconded. The motion carried unanimously. Ce Consent Calendar: The City Planning and Zoning Commission minutes Of January 15 was the only item listed. The Mayor ordered the minutes filed without objection. D. Staff Reports: 1. City Administrator's Report: a. Sand for Park: To remove sand from the river north of the lake, a permit from Idaho Department of Lands is required. McCarty moved to direct 5 staff to apply for such permit. seconded and the motion carried. Van Komen b. Underground Storage Tank, Neal Street: Staff reported on the status of discussions with Mr. Bland and others. In an effort to avoid litigation and have the tank removed, the city will offer to open the street and to fill the hole and repair the street after removal. The Mayor directed staff to continue the discussions and report back to the Council. c. Other: A written report dated February 12 reported the withdrawal of the Bolger Special Use Application, the final census count for the city of 2005 people, the appointment of Mike Allen to the vacant patrolman position, the withdrawal of the request by Mr. Tortorica to address the Council and the status of the determination of consistency of Ordinance 572 with the state nutrient management act. 2. City Attorney's Report: Items noted on the written report dated February 14 were otherwise addressed on the agenda. Mayor and Council Comments and Reports: Mayor Allen reported on his meeting with the 9-1-1 Committee. He is asking Dale Points to represent the city's interests on this task force, who has agreed to serve and is eager to become involved. F. Ordinance 581: Ordinance 581 was read by title for its first reading. It relates to a moratorium on the placement of mobile homes in the Area of City Impact. The Mayor ordered the ordinance to the next agenda for its second reading. G. Ordinance 582: Ordinance 582 was read by title for its first reading. It relates to a moratorium on the placement of mobile homes in the city limits of McCall, The Mayor ordered the ordinance to the next agenda for its second reading. H. Rio Vista Annexation: Receipt of the earlier staff report was acknowledged and at the Councils request, the matter was rescheduled to the next agenda. I. Snowmobile Route Complaints: At the request of the complainants, this item was moved to the next agenda. J. Financing Agreement/Office Equipment: The West One financing agreement (Bank i.d. no. 18-1632461-9008) to purchase a Sanyo Z133 copier for $5495, an uninterruptible power system for $1238.97, a computer system for $42,593.88, an accounting system for $8650, and the ENABLE software system for $1713.69 was considered. The total cost of the equipment was $59,691.54 and the agreement called for and the agreement called for seven annual payments of $10,250.76 at an annual percentage rate of 7.90 %. Van Komen moved to authorize the financing agreement as identified above and authorize the Mayor to sign the agreement on behalf of the city. Wallace seconded and the motion carried unanimously. K. Airport Committee, February 6, 1991: 1. Water and Sewer Service to Hangar Area: The committee recommended that water and sewer service be extended to the new hangar area. The Council considered this recommendation and asked staff to return with cost estimates for further consideration. 2. Anderson Consent Forms: The Landlord's Estoppel Certificate and Landlord's consent forms were discussed on the Anderson hangar lease. After discussion, Van Komen moved to approve these forms subject to approval by the City Attorney. Wallace seconded. The motion carried unanimously. L. Park and Recreation Advisory Committee, January 23: 1. Volleyball: The Committee recommended that a volleyball court be included in the final design of the Brown parcel development. Wallace moved to approved this recommendation. Van Komen seconded and the motion carried. M. Golf Advisory Committee, February 12, 1991: 1. Food and Beverage Concession, Call for Bids: The Committee recommended approval of the specifications and a call for bids for the concession. Larson moved to adopt the committee recommendation and to include mailing of the notice to all local businesses already in the food and beverage business. McCarty seconded and the motion carried. 2. D & D Land Trade: The Committee recommended a counter proposal for trading certain property between the golf course and D & D Land Development Company Van Komen moved to endorse the committee recommendation and direct staff to communicate this proposal to Attorney Elam. McCarty seconded and the motion carried. XIII. Adjournment AT 12:22 a.m. Wallace moved to adjourn. Larson seconded enthusiastically and the meeting adjourned without debate. Dated this /~'~ay of March, 1991. ATTEST :l -~ Arthur J Schmidt City Ci~ Mayor 8 ~'~ RESOLUTION 2-91 A RESOLUTION RELATING TO THE 1991 SNOWMOBILE CLUB SNOW-CROSS EVENT, ACTIVITIES BEING HELD MARCH 2 AND 3, 1991, MAKING FINDINGS PROVIDING THAT IT SHALL NOT BE UNLAWFUL TO POSSESS OPEN CONTAINERS OF ALCOHOLIC BEVERAGES AND CONSUME SAME DURING CERTAIN HOURS AND AT CERTAIN LOCATIONS. WHEREAS, the McCall Snowmobile Club has requested the suspension of the City's o~en container prohibition and prohibition of drinking beer in places open to the public on certain public streets in the City of McCall for a limited time in conjunction with the 1991 Snow-Cross event. WHEREAS, the Snowmobile Club is a based community non profit organization actually engaged in, among other things, promoting tourism and recreational activities for the City of McCall; and WHEREAS, the City pursuant to the provisions of Section 50-302, Idaho Code, has the obligation, among other things, to make ordinances, resolutions, rules and regulations covering the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the City is advised that both activities are within the coverage of the club's liability coverage for the event and that all applicable liquor law provisions shall be observed, both state and local. WHEREAS, the relevant ordinances suspension upon proper findings. provide for limited NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of McCall, Idaho, pursuant to the authority vested in the City and for the reasons set forth above, as follows: That for the period of time from 9:00 a.m. until 6:00 p.m. on Saturday and Sunday, March 2 and 3, 1991, at the county snowmobile track off of Deinhard lane, the prohibition against possession of open containers of beer and the prohibition against consumption of such beer as set forth in Sections 5-1-54 and 5-1-14, Village Code of McCall i~suspended. DATED this ~day of .//~C~ , 1991. CITY OF McCALL John A.l~en, J~, Mayor Arthur J.~chmidt, City Clerk