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HomeMy Public PortalAboutCouncil Minutes 1991 10/10MCCALL CITY COUNCIL MINUTES OCTOBER 10, 1991 I. CALL TO ORDER AND ROLL CALL Mayor Allen called the meeting to order at 7 p.m. Councilmen McCarty, VanKomen, Wallace and Larson answered the roll call. The Mayor declared that a quorum was present. II. MINUTES The minutes of the September 26 meeting were presented.Mr. VanKomen asked for a correction regarding the Herrick Street vacation. He asked that the record show that he asked if the Council could visit the property and that the Attorney had indicated that it was permissible in this matter. McCarty moved to approve the minutes with this amendment. Larson seconded and the motion carried. III. PAYMENT OF CLAIMS The payroll register dated September 25 and the voucher list dated October 4 were presented. VanKomen moved to pay the claims and the payroll. Wallace seconded and the motion carried. IV. CONSENT CALENDAR There were no items listed and no action was taken. V. MAYOR AND COUNCIL COMMENTS AND REPORTS APPOINTMENTS Mayor Allen submitted the nomination of Linda Fitch for appointment to the City Planning and Zoning Commission Wallace moved to confirm the nomination of Linda Fitch to replace Bob Scoles. McCarty seconded and the motion carried unanimously. Mayor Allen submitted the names of 12 people as follows, for appointment to the McCall Community Development Committee of VALUED, INC.: Larry Smith, President Gerry Ikola Candy Anderson Karen Kellie Ted Burton Bob Scales David Byars Nell Tobias Jim Cockey Rena Offutt Linda Fitch Cutler Umbach Wallace moved to confirm these nominations. Larson seconded and the motion carried unanimously. The Mayor reported that he would be out of the city until Wednesday next. VI. STAFF REPORTS A. CITY ADMINISTRATOR'S REPORT A written report was submitted detailing the insurance company's actions on the Mooseman and Perry claims, the closure of City Hall for the Columbus Day Holiday on Monday, October 14, the need for a special meeting to canvas the vote from November 5, an update on park construction progress, and an update on the tanks in Neal St. and the Water and Sewer projects status. The occurrence of the second meeting in November on the Thanksgiving Holiday was noted. After discussion, with the consent of the Council, the Mayor ordered the second regular meeting in November cancelled. Mr. Laidlaw was invited to present Change Order No. 1 on the Park construction project. The order was presented and discussed. VanKomen moved to approve Change Order No 1. at a cost of $400. McCarty seconded and the motion carried. The Administrator reported a conversation with Mr. Howard of the State Park Department who invited a letter of support on the Departments assumption of the operation of Lakeview Village. The Council discussed the matter in detail and asked to see prior endorsements of the User's Association with a draft letter in their next agenda. The Mayor so ordered. B. CITY ATTORNEY'S REPORT 1. RESOLUTION 20-91, Declaring the Lease -purchase financing of the 1991 Water System Improvements as Ordinary and Necessary: The City Attorney read the resolution and promissory note in their entirety. He noted a need to amend the date of the original water study to 1988 from 1989 in the Resolution. McCarty then moved to adopt Resolution 20-91 with the date changed as recommended. Larson seconded. On a roll call vote, McCarty, Larson, VanKomen and Wallace voted Aye. The Mayor declared the motion carried and the Resolution adopted and indicated that he intended to sign. 2. RESOLUTION 21-91, Rescinding Resolution 15-91: The earlier resolution on the funding of the water project was, by adoption of Resolution 20-91, replaced. the attorney asked that Resolution 21-91 be adopted to repeal the earlier and incomplete resolution. VanKomen moved to adopt Resolution 21-91. McCarty seconded and the motion carried unanimously on a voice vote. The Mayor declared the motion carried and the Resolution adopted and that he would sign. 3. UPRR LAWSUIT; The attorney advised that due to failure to respond he was asking for a default judgement in the matter. 4. LAKE ANNEXATION; Mr. Remaklus reported that he had located Ordinance 219 which annexed certain portions of the Payette Lake and was proceeding to have the property description prepared to permit the annexation to proceed. 5. D & D LAND TRADE: An incomplete map was presented and returned to staff for further work. C. CITY TREASURER'S REPORT: 1. GOLF COURSE INCOME STATEMENT: The report was reviewed. During the discussion, the matter of outside lighting was discussed as an urgent need and the matter referred to staff. Tree planting was also noted. The need for decision on the rental of the clubhouse was also discussed. After discussion, VanKomen moved to rent the facility for $150 per day. Wallace seconded and the motion carried. This rate would apply if no meals were served as a part of the rental. Some discretion may be needed by staff in this process. On a voice vote the motion carried. 2. MONTH END REPORT TO SEPTEMBER 30, 1991: This report was for information only and is not a definitive statement of the city's condition, which will come as the books are closed on the fiscal year. No action was taken. VII. OLD BUSINESS A. RESOLUTION 19-91, AMENDING THE CLASSIFICATION PLAN: This resolution amends the classification plan to reflect the Cost of Living adjustment awarded October 1 to all employees. It also reflects the changes to the plan anticipated by the amendment of Title I, Chapter 1 of the city code. Wallace moved to adopt resolution 19-91. Larson seconded and the motion carried unanimously. VIII. NEW BUSINESS A. BLUE SHIELD, HEALTH INSURANCE RENEWAL The City Treasurer reviewed the alternative options with altered deductibles and coverages. After discussion, Wallace moved to renew the same coverage (alternative A) for the next year. Larson seconded and the motion carried unanimously. The Mayor declared a recess from 8:30 to 8:45. B. Call for Bids, Wheel Loader, used: The Council reviewed the specifications, bid forms and proposed advertisement. Larson moved to approve the specifications subject to the City Attorney's review and call for bids on one used wheel loader as specified. Wallace seconded and the motion carried unanimously. C. REQUEST TO USE CITY HALL, AAUW: The request was to use the city council chambers for a candidate fair on Nov. 1 from 4- 6 p.m. Wallace moved to approve the request. VanKomen seconded and the motion carried. IX. BOARD COMMITTEE AND COMMISSION REPORTS REQUIRING ACTION A. TRANSPORTATION COMMITTEE, OCTOBER 2, 1991: Items to be considered were the request by Mr. bland for a street vacation and dedication of a portion of the Wooley-Pine connector. The Committee recommended an engineering study to determine the routing. The Council deferred action and asked that the committee justify the request. X. CORRESPONDENCE Letters from the Cascade Reservoir Association, JUB Engineering, and the Highway 95 Association were noted. XI. INFORMATION ITEMS Receipt of the following items were acknowledged: 1. Wetlands permit Lakefront Park 2. Lundgren v. City, Supreme Court decision for the city 3. AIC City Report No 17 4. Memo from Centennial Engineering, re Dienhard to Boydstun connector. XII. EXECUTIVE SESSION McCarty moved to conduct an Executive Session pursuant to Idaho Code 67-2345, subsection (C) to discuss acquiring an interest in real property not owned by another public agency. Wallace seconded. On a roll call vote, McCarty, Wallace, VanKomen and Larson voted Aye. The Mayor declared the motion carried and declared the Council in Executive session at 9:25 p.m. The Council returned to open session at 9:40 p.m. The Mayor announced that staff had been instructed on negotiations pursuant to acquiring an interest in real property not owned by a public agency. XIII. ADJOURNMENT: At 9:40 p.m., without further business, Wallace moved to adjourn, Larson seconded and the motion carried. Arthur J. chmidt, City Clerk ;Mayor RESOLUTION NO. 2D• q A resolution regarding the McCall City Water System; making certain findings and providing that the City of McCall has elected to replace certain water mains to protect the public health and safety, providing tha.t costs thereof shall be paid by borrowing required funds from West One Bank, Idaho N.A., evidenced by a promissory note, subject to judicial confirmation and authorizing and directing the City Attorney to file a petition in the District Court of the Fourth Judicial District of the State of Idaho, in and for the County of Valley, seeking a judicial examination and determination of the validity of its authority to execute such note, incur such debt, pledge its *,rater revenues and that such indebtedness will be a valid obligation of the City of McCall. The following findings are hereby made: 1. The City of McCall owns and operates a municipal water system furnishing domestic water and fire protection to the City and its inhabitants. 2. The City of McCall, Idaho, has engaged professional engineers, to -wit: J-U-B Engineers, Inc., to evaluate the City's water system. The said engineers completed their evaluation and published their findings in the form of a Water Master Plan which was approved and adopted by the City Council, December, 1988, and amended August., 1990. The following water main replacements were a part of the recommendations of the engineers in the said Water Master Plan as necessary to provide safe drinking water in sufficient quantity and at sufficient pressure for public consumption and for fire fighting: a. Mission Street - Replace 1240 feet of 6-inch and 8-inch water mains with 10-inch Teter main. This main will provide adequate fire flows to the McCall -Donnelly Elementary and High schools. b. Deinhard Lane and Thula Street - Replace 2450 feet of 4-inch water main with 8-inch water main. c. Thula Street and Flovde Street - Replace 700 feet of 4-inch water main with 8-inch water main. d. Floyde Street to Sampson Trail - Replace 67 feet of 6-inch water main with 8-inch water main. Items 2, 3 and 4 above will provide adequate water for fire fighters at the McCall Care Center, a nursing home. e. Third Street., Timm Street to Colorado Street - Replace 1277 feet of 2-inch water main with 6-inch water main. This replacement will provide fire protection for a numher of busineses offices along Highway 55. 3. The water main replacements above enumerated and necessary repairs and work related thereto are required to protect the health of the public's drinking water supply, as mandated by the United States Government in the adoption of the Safe Drinking Water Act of 1974. 4. The Idaho Survey and Rating Bureau have examined the foregoing water mains and have identified them to be inadequate to provide water to a conflagration. 5. The water main replacements herein described are most economically and practically completed as a single project. 6. Upon competitive bidding under the provisions of Section 50-341, Idario Code, the lowest and best bid for the above main replacements was submitted by Brown Construction Company of Caldwell, Idaho, in the amount of $354,588.00 and an additional sum of $55,247.00 is required for engineering services and other costs, making in all a total project cost of $409,835.00. 7. The costs for replacement of such mains as set forth in item 6 above, exceed the yearly income of the municipal water system. 8. Nest One Bank, Idaho, N.A., has offered to finance the replacement of such mains and engineering and related costs on an amortized basis over a seven (7) year term bearing interest at 7.20% per annum, according to the terms of that certain promissory note annexed hereto as Exhibit I and by reference incorporated herein. 9. West One Bank, Idaho N.A., has advised the city that it shall not advance funds to the city under the promissory note until the city has obtained judicial confirmation and approval of sucri note under the provisions of Section 7-1301 et seq., Idaho Code. 10. The proposed expenditure is necessary to protect the health and safety of the inhabitants of the Petitioner and to comply with state and federal health and drinking water standards. 11. The proposed expenditure is for the purpose of repairing, rehabilitating, maintaining, and replacing existing city services in order to render them serviceable, as opposed to the construction of wholly new facilities. 12. The amount of the proposed indebtedness is not disproportionate to the Petitioner's overall budget for the year. 13. The proposed Improvements are authorized by the general laws of the state. 14. Petitioner has operated the existing System for many years and has determined that the Impraveents are indispensable to the efficient continued operation of the System. 15. The replacement of such water mains constitute an integral part of the operation and maintenance of the McCall Municipal Water System and as such the cost thereof is an ordinary and necessary expense of the City within the meaning and interpretation of Article S, Section 3 of the Constitution of the State of Idaho, and incurring such indebtedness does not require the assent of the qualified electors of the City at a bond election. 16. That the City shall pledge the revenues from the City water system to the payment of said promissory note over the term thereof. NOW, THEREFORE, Be it resolved by the City Council of the City of McCall, Idaho, as follows: 1. That the City of McCall has elected to proceed to replace said water mains: employ engineers to do and perform the necessary engineering services in connection therewith, to protect the public health and safety. 2. That said promissory note is hereby approved and the Mayor and City Clerk be, and they are hereby authorized and directed to execute the same to Vest One Bank, Idaho, N.A., in the form hereto annexed as Exhibit I, subject to a judicial confirmation under the provisions of Section 7-1301, et. seq.: Idaho Code. 3. The City hereby pledges the revenues of the City water system to the payment of said promissory note over the term thereof. 4. That ROBERT H. REMAKLUS, Lawyer P.A., McCall City Attorney, be, and is hereby authorized and directed to file a petition pursuant to Section 7-1301, et seq.: Idaho Code, in the District Court of the Fourth judicial District of the State of Idaho, in and for the County of Valley, for a judicial examination and determination of the validity of the power and authority of Petitioner (a) to execute such promissory note to Test One Bank, Idaho, N.A., kb,i to incur indebtedness thereunder without the approval of the electors of Petitioner at a special election as an "ordinary and necessary expense" and to issue its note to said bank, and (c) to pledge its water revenues to the payment of such indebtedness; and a declaration that such evidence of indebtedness of Petitioner: when issued pursuant to such authority, will be a valid and binding special obligation of Petitioner. Dated this 10th day of October, 1991. k yor RESOLUTION NO. :2f -- 4 A resolution repealing Resolution No. 15-91 passed and approved September 12, 1991. Be it resolved by the City Council of the City of McCall, Idaho as follows: 1. That Resolution No. 15-91 adopted September 12, 1991, be, and the same is hereby repealed. Dated this 10th day of October, 1991. y RESOLUTION NO. // — * CLASSIFICATION PLAN PURPOSE: A position classification plan is the keystone of a modern personnel system and it benefits both employer and employee. Employees can refer to it for promotion potential in their occupation and can learn what additional training and experience they will need to perform at higher level positions. Employees can know job requirements have been analyzed properly and they will receive the same salary and other treatment as do employees who perform similar work. By using the plan, supervisors and department heads can determine the proper classification for new or additional positions. Councils, Commissioners and department heads can use it for setting equitable compensation for various positions. They can also use it for budget development. Fundamentally, a classification plan provides a structure for dealing with personnel matters and permits matching pay policy with duties, responsibilities, and other requirements rather than to subjective factors. (Local Government Personnel Handbook, AIC 1979). CLASSIFICATION CRITERIA: For purposes of the plan, five classes of employment are used. These are: 1. Management Staff 2. Technical and Supervisory Personnel 3. Program Staff 4. Semi -Skilled 5. Clerical and Support Staff 6. Labor, Trainee and nonskilled personnel The following criteria have been used to define and assign positions to this classes: CLASSIFICATION GROUPS: I. Management Staff -Supervision of five or more employees -Multi-department program and budget management responsibilities. -Responsibilities for planning, coordinating and scheduling work. -Other city-wide responsibilities, e.g., overall financial management. -Exempt from overtime/compensatory time. -High liability risk. -Frequent use of judgement, decision making skills. II. Technical and Supervisory Personnel -Execution of duties requires special skills, knowledge, ability or training. -Single department or division budget and program responsibilities. -May supervise 1 - 5 people. -May or may not be exempt for overtime/compensatory time, depending on position and Fair Labor Standards Act Provisions. -Moderate liability risk -Moderate use of judgment, decision making skills III. Program Staff -May be required to act as leadworker/foreman -Often works independently -Responsibility for limited program elements/services within department/division. -Frequent and direct contact with serviced public -Pay based on hourly rates, earns overtime/compensatory time --Moderate liability risk -Moderate use of individual judgement and decision - making skills. IV. Clerical and Support Personnel -Provides support services to Classes I, II and III -Basic office and communication skills required -Frequent initial contact with the public V. Labor, Trainee and Nonskilled Personnel -Frequently trained on the job, previous experience seldom required. -Positions seldom require independent work ASSIGNMENT OF POSITIONS TO PAY CLASSES: A series of assumptions underlie the following assignment of positions to classes. There are: 1. That positions within the class should be compensated based on relative responsibilities as defined by class criteria; 2. That pay scales within the classes shall fall within a distinct range; 3. That the City wishes to compensate for experience, education, and training; 4. That the City wishes to remain competitive in the regional and local labor markets. Salary surveys, when applicable, of comparable cities and regional labor information have been undertaken and the assignments are based upon a "mid -range" criteria; 5. Finally, this recommendation is also premise upon the judgement of City staff; 6. That the plan is not intended to be fixed for all time. Changed assignments and changing responsibilities require periodic reconsideration and reclassification of positions. Reclassification implies only reassignment of pay ranges to the position and is not related to a particular individual's compensation. Creation of new positions or job titles is not precluded by this plan. 7. Certain positions are designated by Title I, Chapter 9, as City Officers. The compensation for these persons shall be determined and set by the City Council by Resolution. Accordingly salary ranges for these positions are not a part of this plan. Based upon these assumptions, the following pay ranges are recommended: City of McCall Classification Plan I. II. Management Staff -City Administrator/City Clerk City Officer -Public Works Director City Officer -Police Chief City Officer -Fire Chief City Officer Technical and Supervisor Staff -City Treasurer City Officer -Librarian 83.4 - 106.4 -Golf Superintendent City Officer -Recreation Director City Officer -Wastewater Treatment Plant Superintendent 96 - 125 -Utility Services Crew Foreman 83.4 - 123.4 -Building Inspector 83.4 - 103.4 -Building Maint. Supervisor 83.4 - 103.4 IV. V. VI. ADOPTED REVISED REVISED REVISED REVISED REVISED ATTEST: -Police Lieutenant - Police Sergeant Program Staff/Skilled Labor - Utility Services Worker IV/ Specialist -Utility Services Worker III - Utility Services Worker II -Wastewater Treatment Plant Operator I - Police Corporal - Patrolman - Firefighter Semi -Skilled Labor - Code Enforcement Officer -Utility Services Worker I - Recreation Aide II -Golf Equipment Mechanic Clerical and Support Personnel - Secretary - Library Clerk - Recreation Instructor -Assistant Librarian - Cashier/Bookkeeper -Deputy Court Clerk 93.4 - 123.4 94 - 114 93.4 88.4 77.4 - 113.4 - 108.4 - 100.4 69.4 - 89.4 78.4 - 108.4 71 - 100.4 Not classified 61 - 75 61.4 - 87.4 43.4 - 73.4 73 - 92 45 - 74 33.4 - 63.4 Not Classified 58.4 - 78.4 49.5 - 78.4 54 - 81 Labor, Trainee and Non -Skilled Staff - All positions in this class will be paid within the 19 - 53.4 range depending upon qualifications and experience as determined by the department head. - Laborer - Custodian by City Council April 9, 1987 October 1, 1987 [per COLA 1987-88 Budget November 1, 1988 per COLA 1988-89 Budget October 1, 1989 per COLA 1989-90 Budget October 1, 1990 October 1, 1991 per COLA 1991-92 Budget Johns J. Allen, Mayor Arthur J. Schmidt, City Administrator/Clerk