HomeMy Public PortalAboutCouncil Minutes 1991 11/14MCCALL CITY COUNCIL
MINUTES
NOVEMBER 14, 1991
I. CALL TO ORDER AND ROLL CALL:
At 7 o'clock p.m. Mayor Allen called the meeting to
order and Councilmen McCarty, VanKomen, Wallace and Larson
answered the roll call. The Mayor declared a quorum
present.
II. MINUTES:
The minutes of the October 24 meeting and the recessed
session of that meeting conducted on November 7 were
considered. Wallace moved to approve the minutes of the
October 24 and Nov 7 sessions. Larson seconded and the
motion carried.
III. PAYMENT OF CLAIMS:
A voucher report dated November 8 and the payroll
registers for October 31 and November 15 were reviewed.
Wallace moved to approve the claims for payment. McCarty
seconded and the motion carried.
IV. CONSENT CALENDAR:
The following items were listed on the calendar:
Library Board minutes for October 11, 1991
Meeting minutes for the joint meetings of the Impact
and City Planning and Zoning Commission, for
September 3, 16, 17, 18, and 23, and October 7, 16
21, and 28, 1991
The consent calendar, with consent of the council, was
ordered for filing by the Mayor.
V. MAYOR AND COUNCIL COMMENTS AND REPORTS:
Mayor Allen reported that he had proclaimed November
17-23 as "American Education Week".
Councilman Wallace asked staff to examine the need for a
traffic barrier at the Highway 55 intersection downtown and
determine if a barrier there might be needed. The Mayor
so ordered.
VI. STAFF REPORTS:
A CITY ADMINISTRATOR'S REPORT:
1. Status Reports: A written report noted work in
progress on the capital improvement program update, the
administrator's absence from the city from Nov.21 through
December 3, the next regular meeting date of December 12,
receipt of the letter on the Urban redevelopment issue from
Attorney Millemann regarding the Jeffries question, a
schedule of activities at the Golf Clubhouse for December,
a request for an Executive Session, a request to delete the
Pick-up truck specifications from the agenda, and asked for
direction on the following matters:
2. RFP for Legal Services: The administrator reported
that neither Cascade nor New Meadows are interested in the
sharing of a city attorney as discussed. Direction was
requested in the amending of the RFP advertisement
and specifications. McCarty moved to delete the employee
portions of the advertisement and specifications and to
approve the specifications and call for proposals for legal
services. Larson seconded and the motion carried
unanimously.
3.Downtown Parking: Chief Parker asked approval of
covering the 2 hour parking limit signs for the winter. The
Council asked that this be referred to the Chamber of
Commerce and, if they approved of the idea, to permit the
Chief to cover them. The Mayor so ordered.
4. Sewer Plant Clean-up: the status of the clean up was
reported with expectations of completion on Friday,
November 15. Chief Points presented a change order to the
contract with SRM, the clean-up contractor. VanKomen moved
to approve the change order increasing the contract to
$50,884. McCarty seconded, and the motion carried
unanimously.
5. Park status: The work to date was noted. Completion
of the restroom will conclude the work for the year. A pay
estimate was submitted by the contractor and approved by
the Architect for $24,050. Wallace moved to approve the
pay estimate to Reinco, Inc. McCarty seconded and the
motion carried. A pay estimate from the architect, due to
some confusion, will be resubmitted. No action was taken.
6. Snowmobile Bridge: The administrator reported that
this structure will be place in the river within the
next 30 days at the prior location unless other
instructions are given. No action was taken.
The Administrator introduced Rena Offhut, the new
executive director of the Chamber of Commerce.
B. CITY ATTORNEY'S REPORT:
1. Status reports: A written report was made which noted
preparation of the D & D Land Trade ordinance, the
setting for trial of the UPRR Lawsuit for March 1992, the
scheduling of the Water project Validation hearing for
November 29, 1991, no response from the Mile High estate
residents regarding the Klind well matter, and progress on
the annexation into Payette Lake.
C. CITY TREASURER'S REPORT;
1. Status Reports: A written report noted some minor
staffing changes, within current budgets, to allow for
job-sharing of the receptionist position, and to add a
temporary employee to cover another's medical leave.
2. Monthly financial report: A report for the month
ending October 31 was presented. With consent of the
Council, the Mayor accepted the report.
3. Audit Engagement: The treasurer reported that the
auditors would be here about November 20 to begin their
work on the annual audit. He also noted that this was the
final year of the engagement with Marx and Co. After
discussion, VanKomen moved to exercise the option to extend
the audit engagement with Marx and Co. for 2 additional
years. McCarty seconded and the motion carried.
4. Water Rate Study: Mr. Henderson presented the
water rate analysis requested by Council, as promised. He
recommended that a special meeting be considered for
discussion of the report. After discussion, Mayor Allen
agreed to call a special meeting for Thursday, December 5,
1991 at 7 p.m. to further consider this matter.
VII. NEW BUSINESS:
Mayor Allen moved the agenda to permit a presentation
by the Valley County Commission on recycling. Commission
Chairman Tom Olson introduced the topic and introduced the
County's recycling coordinator and city councilor-elect
Cindi Le Brett. Mrs. Le Brett asked for the identification
of a location on city owned property and for a volunteer to
open and close and clean-up the site. After discussion,
Mr. VanKomen and Mr. Schmidt were asked to recommend a
site in consultation with Mrs. Le Brett. The consensus of
the Council was approval of the concept as reported by the
Mayor.
VIII. PUBLIC HEARINGS:
A. SPRING MOUNTAIN RANCH, Annexation, Zoning and
approval of the General Development Plan for a PUD, 3rd
reading of Ordinance 586:
Mr. Selvage presented a letter detailing his findings
regarding shared roadway costs in Boise and the Ada County
Highway districts. After discussion, the Mayor ordered the
hearing continued until 9 o'clock a.m. on December 7, 1991
and asked staff to invite the Transportation and Golf
Committees to attend.
B. HERRICK STREET VACATION: Staff reported that,
due to other business the road improvement costs were not
prepared and presented to the applicant with sufficient
time to be considered. The administrator asked that the
hearing be continued until the December 12 agenda. With
the Council's consent, the Mayor so ordered.
IX. OLD BUSINESS:
A. KLIND WELL: After a discussion assessing the cost
and alternatives, the matter was referred to the Executive
session.
B. ORDINANCE 596, REGARDING A PROPOSED LAND TRADE WITH
THE D & D SUBDIVISION:
The Ordinance was read by title by the City
Attorney. Wallace moved to suspend the rule requiring that
an ordinance be read on three separate occasions. McCarty
seconded. On a roll call vote, Wallace McCarty, VanKomen
and Larson voted Aye. The Mayor declared the motion carried
and the rule suspended.
McCarty moved to adopt Ordinance 596. VanKomen
seconded. On a roll call vote, McCarty, VanKomen, Larson
and Wallace voted Aye. The Mayor declared the ordinance
adopted and that he would sign.
C, AWARD OF BID, USED WHEEL LOADER: A staff report
noted receipt of two bids. The low bid from Western States
Equipment Co. did not meet the specifications as approved
and the staff recommended award of the bid to CESCO.
Wallace moved to award the bid of Western States
Equipment Co. Larson seconded. Wallace and Larson
voted Aye. McCarty and VanKomen voted No. Mayor Allen
voted No and declared that the motion failed.
VanKomen then moved to direct the City Attorney to
contact CESCO to determine if they would withdraw their
bid, if they refused, the specifications are to be
rewritten to specify a 1979 or newer unit and a 60 day
warranty, and all bids rejected and the Clerk is authorized
to readvertise. McCarty seconded and the motion carried
unanimously.
D. 1991 SEWER PROJECT, CHANGE ORDER B-l, AND PAY
ESTIMATE: The change order reflecting some costs of the
agreement with Max and Darla Williamson was considered.
McCarty moved to approve Change Order B-1 in the amount of
$5304. VanKomen seconded, the motion carried unanimously on
a voice vote.
The pay estimate No. with Bezates Construction Co. in
the amount of $53,818.06 was presented. McCarty moved to
approve the pay estimate. VanKomen seconded. The motion
carried unanimously on a voice vote.
E. PARKING LID, ADDITIONAL ENGINEERING SERVICES: A work
order from Toothman-Orton Engineering was presented for
continuing work on the project. McCarty moved to approve
the work order. Larson seconded. The motion carried.
X. NEW BUSINESS:
A. REQUEST FOR PROPOSALS, WATER SYSTEM ENGINEERS
The advertisement and specifications were reviewed.
McCarty moved to approve the Notice and Specifications and
to request proposals for Water System Engineering services.
Larson seconded and the motion carried unanimously.
B. REQUEST FOR WATER HEARING: The Council considered
the request and asked that is be scheduled for the
December 12 agenda. The Mayor so ordered.
C. NOTICE OF CLAIM, MARCIA CLARK: Mr. Wallace moved to
acknowledge receipt of the claim and to confirm the staff's
referral of the matter to the City's insurance carrier and
the City Attorney. Larson seconded and the motion carried
unanimously.
D. SEWER FEASIBILITY STUDY, TOOTHMAN-ORTON ENGINEERING:
The report was submitted and receipt acknowledged.
Discussion of the matter was scheduled for the second
January 1992 meeting by order of the Mayor with consent of
the Council.
XI. BOARD, COMMITTEE AND COMMISSION MINUTES REQUIRING
ACTION:
1. Airport Advisory Committee, October 2, 1991: The
Committee recommended that new leases be extended to
the 8 old hangar leases under terms and conditions detailed
in the minutes of October 2. Staff was directed to consult
with Kirk Insurance regarding the insurance requirement.
Larson moved to extend leases as recommended when the
insurance issue is resolved. McCarty seconded. The motion
carried.
2. Golf Course Advisory Committee, November 12, 1991.
Considered under the Spring Mountain Ranch hearing, with
Council consent, the Mayor ordered the minutes filed.
3. City Planning and Zoning Commission, October ,1991:
The request for a special use permit to locate two mobile
homes within the boundaries of Ponderosa Park was
considered. After discussion, Wallace moved to adopt the
Findings of Fact and Conclusions of Law of the Commission
and to approve the special use permit. Larson seconded and
the motion carried unanimously.
XII. CORRESPONDENCE:
1. Notice from the Idaho Department of Lands, re: Nagy
Encroachment:
Mrs. Eddins, chairman of the Impact Zoning
Commission recommended that the City ask the State to
conduct a hearing in this matter, and that the applicant
be advised that this structure was erected without meeting
City zoning standards for the shoreline zone, and that a
building permit and variance were required.
The staff was instructed to request that the
County Prosecutor, as legal advisor to the commission be
requested to write the letter. The Mayor so ordered.
2. Letter from Ramon Alford: After discussion, the
County prosecutor was to be asked to respond to Mr.
Alford. The Mayor so ordered.
Correspondence was also acknowledged from the Idaho
Park and Recreation Department for RV grant application,
from the Payette Lakes Cabin Owner's Association, and, that
evening from Curtis Spalding regarding recycling.
XIII. INFORMATION ITEMS:
Receipt of the following items was acknowledged:
1. Association of Idaho Cities, City Report No. 18
2. VALUED, Inc. minutes
3. Calendar of meetings
XIV. EXECUTIVE SESSION:
At 10:50 p.m., McCarty moved to reconvene in Executive
session pursuant to IC 67-2345, subsections (c) to discuss
acquiring an interest in real property, and (f) to advise
its legal representatives in matters of litigation.
VanKomen seconded the motion. On a roll call vote,
McCarty, VanKomen, Wallace and Larson voted Aye. The Mayor
declared the motion carried and the hall was cleared.
At 11:25 p.m. the Council reconvened in open session.
Mayor Allen reported that staff was directed in two
matters of property acquisition those being acquisition of
the Chitwood parcel for the parkway, and alternative well
sites owned by Frank Brown. Further, Mr. Remaklus is
authorized to represent the City throughout the UPRR
lawsuit and to associate with Mike Moore.
XV. ADJOURNMENT:
At 11:26 p.m. without further business, Wallace moved
to adjourn. Larson seconded and the motion carried.
John~' Alleh,· J~., Mayor
Arthur ~. Schmidt, Clerk