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HomeMy Public PortalAboutCouncil Minutes 1991 11/14MCCALL CITY COUNCIL MINUTES NOVEMBER 14, 1991 I. CALL TO ORDER AND ROLL CALL: At 7 o'clock p.m. Mayor Allen called the meeting to order and Councilmen McCarty, VanKomen, Wallace and Larson answered the roll call. The Mayor declared a quorum present. II. MINUTES: The minutes of the October 24 meeting and the recessed session of that meeting conducted on November 7 were considered. Wallace moved to approve the minutes of the October 24 and Nov 7 sessions. Larson seconded and the motion carried. III. PAYMENT OF CLAIMS: A voucher report dated November 8 and the payroll registers for October 31 and November 15 were reviewed. Wallace moved to approve the claims for payment. McCarty seconded and the motion carried. IV. CONSENT CALENDAR: The following items were listed on the calendar: Library Board minutes for October 11, 1991 Meeting minutes for the joint meetings of the Impact and City Planning and Zoning Commission, for September 3, 16, 17, 18, and 23, and October 7, 16 21, and 28, 1991 The consent calendar, with consent of the council, was ordered for filing by the Mayor. V. MAYOR AND COUNCIL COMMENTS AND REPORTS: Mayor Allen reported that he had proclaimed November 17-23 as "American Education Week". Councilman Wallace asked staff to examine the need for a traffic barrier at the Highway 55 intersection downtown and determine if a barrier there might be needed. The Mayor so ordered. VI. STAFF REPORTS: A CITY ADMINISTRATOR'S REPORT: 1. Status Reports: A written report noted work in progress on the capital improvement program update, the administrator's absence from the city from Nov.21 through December 3, the next regular meeting date of December 12, receipt of the letter on the Urban redevelopment issue from Attorney Millemann regarding the Jeffries question, a schedule of activities at the Golf Clubhouse for December, a request for an Executive Session, a request to delete the Pick-up truck specifications from the agenda, and asked for direction on the following matters: 2. RFP for Legal Services: The administrator reported that neither Cascade nor New Meadows are interested in the sharing of a city attorney as discussed. Direction was requested in the amending of the RFP advertisement and specifications. McCarty moved to delete the employee portions of the advertisement and specifications and to approve the specifications and call for proposals for legal services. Larson seconded and the motion carried unanimously. 3.Downtown Parking: Chief Parker asked approval of covering the 2 hour parking limit signs for the winter. The Council asked that this be referred to the Chamber of Commerce and, if they approved of the idea, to permit the Chief to cover them. The Mayor so ordered. 4. Sewer Plant Clean-up: the status of the clean up was reported with expectations of completion on Friday, November 15. Chief Points presented a change order to the contract with SRM, the clean-up contractor. VanKomen moved to approve the change order increasing the contract to $50,884. McCarty seconded, and the motion carried unanimously. 5. Park status: The work to date was noted. Completion of the restroom will conclude the work for the year. A pay estimate was submitted by the contractor and approved by the Architect for $24,050. Wallace moved to approve the pay estimate to Reinco, Inc. McCarty seconded and the motion carried. A pay estimate from the architect, due to some confusion, will be resubmitted. No action was taken. 6. Snowmobile Bridge: The administrator reported that this structure will be place in the river within the next 30 days at the prior location unless other instructions are given. No action was taken. The Administrator introduced Rena Offhut, the new executive director of the Chamber of Commerce. B. CITY ATTORNEY'S REPORT: 1. Status reports: A written report was made which noted preparation of the D & D Land Trade ordinance, the setting for trial of the UPRR Lawsuit for March 1992, the scheduling of the Water project Validation hearing for November 29, 1991, no response from the Mile High estate residents regarding the Klind well matter, and progress on the annexation into Payette Lake. C. CITY TREASURER'S REPORT; 1. Status Reports: A written report noted some minor staffing changes, within current budgets, to allow for job-sharing of the receptionist position, and to add a temporary employee to cover another's medical leave. 2. Monthly financial report: A report for the month ending October 31 was presented. With consent of the Council, the Mayor accepted the report. 3. Audit Engagement: The treasurer reported that the auditors would be here about November 20 to begin their work on the annual audit. He also noted that this was the final year of the engagement with Marx and Co. After discussion, VanKomen moved to exercise the option to extend the audit engagement with Marx and Co. for 2 additional years. McCarty seconded and the motion carried. 4. Water Rate Study: Mr. Henderson presented the water rate analysis requested by Council, as promised. He recommended that a special meeting be considered for discussion of the report. After discussion, Mayor Allen agreed to call a special meeting for Thursday, December 5, 1991 at 7 p.m. to further consider this matter. VII. NEW BUSINESS: Mayor Allen moved the agenda to permit a presentation by the Valley County Commission on recycling. Commission Chairman Tom Olson introduced the topic and introduced the County's recycling coordinator and city councilor-elect Cindi Le Brett. Mrs. Le Brett asked for the identification of a location on city owned property and for a volunteer to open and close and clean-up the site. After discussion, Mr. VanKomen and Mr. Schmidt were asked to recommend a site in consultation with Mrs. Le Brett. The consensus of the Council was approval of the concept as reported by the Mayor. VIII. PUBLIC HEARINGS: A. SPRING MOUNTAIN RANCH, Annexation, Zoning and approval of the General Development Plan for a PUD, 3rd reading of Ordinance 586: Mr. Selvage presented a letter detailing his findings regarding shared roadway costs in Boise and the Ada County Highway districts. After discussion, the Mayor ordered the hearing continued until 9 o'clock a.m. on December 7, 1991 and asked staff to invite the Transportation and Golf Committees to attend. B. HERRICK STREET VACATION: Staff reported that, due to other business the road improvement costs were not prepared and presented to the applicant with sufficient time to be considered. The administrator asked that the hearing be continued until the December 12 agenda. With the Council's consent, the Mayor so ordered. IX. OLD BUSINESS: A. KLIND WELL: After a discussion assessing the cost and alternatives, the matter was referred to the Executive session. B. ORDINANCE 596, REGARDING A PROPOSED LAND TRADE WITH THE D & D SUBDIVISION: The Ordinance was read by title by the City Attorney. Wallace moved to suspend the rule requiring that an ordinance be read on three separate occasions. McCarty seconded. On a roll call vote, Wallace McCarty, VanKomen and Larson voted Aye. The Mayor declared the motion carried and the rule suspended. McCarty moved to adopt Ordinance 596. VanKomen seconded. On a roll call vote, McCarty, VanKomen, Larson and Wallace voted Aye. The Mayor declared the ordinance adopted and that he would sign. C, AWARD OF BID, USED WHEEL LOADER: A staff report noted receipt of two bids. The low bid from Western States Equipment Co. did not meet the specifications as approved and the staff recommended award of the bid to CESCO. Wallace moved to award the bid of Western States Equipment Co. Larson seconded. Wallace and Larson voted Aye. McCarty and VanKomen voted No. Mayor Allen voted No and declared that the motion failed. VanKomen then moved to direct the City Attorney to contact CESCO to determine if they would withdraw their bid, if they refused, the specifications are to be rewritten to specify a 1979 or newer unit and a 60 day warranty, and all bids rejected and the Clerk is authorized to readvertise. McCarty seconded and the motion carried unanimously. D. 1991 SEWER PROJECT, CHANGE ORDER B-l, AND PAY ESTIMATE: The change order reflecting some costs of the agreement with Max and Darla Williamson was considered. McCarty moved to approve Change Order B-1 in the amount of $5304. VanKomen seconded, the motion carried unanimously on a voice vote. The pay estimate No. with Bezates Construction Co. in the amount of $53,818.06 was presented. McCarty moved to approve the pay estimate. VanKomen seconded. The motion carried unanimously on a voice vote. E. PARKING LID, ADDITIONAL ENGINEERING SERVICES: A work order from Toothman-Orton Engineering was presented for continuing work on the project. McCarty moved to approve the work order. Larson seconded. The motion carried. X. NEW BUSINESS: A. REQUEST FOR PROPOSALS, WATER SYSTEM ENGINEERS The advertisement and specifications were reviewed. McCarty moved to approve the Notice and Specifications and to request proposals for Water System Engineering services. Larson seconded and the motion carried unanimously. B. REQUEST FOR WATER HEARING: The Council considered the request and asked that is be scheduled for the December 12 agenda. The Mayor so ordered. C. NOTICE OF CLAIM, MARCIA CLARK: Mr. Wallace moved to acknowledge receipt of the claim and to confirm the staff's referral of the matter to the City's insurance carrier and the City Attorney. Larson seconded and the motion carried unanimously. D. SEWER FEASIBILITY STUDY, TOOTHMAN-ORTON ENGINEERING: The report was submitted and receipt acknowledged. Discussion of the matter was scheduled for the second January 1992 meeting by order of the Mayor with consent of the Council. XI. BOARD, COMMITTEE AND COMMISSION MINUTES REQUIRING ACTION: 1. Airport Advisory Committee, October 2, 1991: The Committee recommended that new leases be extended to the 8 old hangar leases under terms and conditions detailed in the minutes of October 2. Staff was directed to consult with Kirk Insurance regarding the insurance requirement. Larson moved to extend leases as recommended when the insurance issue is resolved. McCarty seconded. The motion carried. 2. Golf Course Advisory Committee, November 12, 1991. Considered under the Spring Mountain Ranch hearing, with Council consent, the Mayor ordered the minutes filed. 3. City Planning and Zoning Commission, October ,1991: The request for a special use permit to locate two mobile homes within the boundaries of Ponderosa Park was considered. After discussion, Wallace moved to adopt the Findings of Fact and Conclusions of Law of the Commission and to approve the special use permit. Larson seconded and the motion carried unanimously. XII. CORRESPONDENCE: 1. Notice from the Idaho Department of Lands, re: Nagy Encroachment: Mrs. Eddins, chairman of the Impact Zoning Commission recommended that the City ask the State to conduct a hearing in this matter, and that the applicant be advised that this structure was erected without meeting City zoning standards for the shoreline zone, and that a building permit and variance were required. The staff was instructed to request that the County Prosecutor, as legal advisor to the commission be requested to write the letter. The Mayor so ordered. 2. Letter from Ramon Alford: After discussion, the County prosecutor was to be asked to respond to Mr. Alford. The Mayor so ordered. Correspondence was also acknowledged from the Idaho Park and Recreation Department for RV grant application, from the Payette Lakes Cabin Owner's Association, and, that evening from Curtis Spalding regarding recycling. XIII. INFORMATION ITEMS: Receipt of the following items was acknowledged: 1. Association of Idaho Cities, City Report No. 18 2. VALUED, Inc. minutes 3. Calendar of meetings XIV. EXECUTIVE SESSION: At 10:50 p.m., McCarty moved to reconvene in Executive session pursuant to IC 67-2345, subsections (c) to discuss acquiring an interest in real property, and (f) to advise its legal representatives in matters of litigation. VanKomen seconded the motion. On a roll call vote, McCarty, VanKomen, Wallace and Larson voted Aye. The Mayor declared the motion carried and the hall was cleared. At 11:25 p.m. the Council reconvened in open session. Mayor Allen reported that staff was directed in two matters of property acquisition those being acquisition of the Chitwood parcel for the parkway, and alternative well sites owned by Frank Brown. Further, Mr. Remaklus is authorized to represent the City throughout the UPRR lawsuit and to associate with Mike Moore. XV. ADJOURNMENT: At 11:26 p.m. without further business, Wallace moved to adjourn. Larson seconded and the motion carried. John~' Alleh,· J~., Mayor Arthur ~. Schmidt, Clerk