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HomeMy Public PortalAboutCouncil Minutes 1991 12/12McCALL CITY COUNCIL MINUTES DECEMBER 12, 1991 I. CALL TO ORDER AND ROLL CALL Mayor Allen called the meeting to order at 7 p.m. Councilmen McCarty, VanKomen, Larson, and Wallace answered the roll call. The Mayor declared that a quorum was present. II. MINUTES The minutes of November 14 and December 5 were considered. McCarty moved to approve the minutes as presented for the regular meeting of November 14 and the special meeting of December 5, 1991. Wallace seconded and the motion carried. III. PAYMENT OF CLAIMS The payroll register dated November 25 and the voucher report dated December 16 were considered. Wallace moved to pay the claims. McCarty seconded and the motion carried. IV. CONSENT CALENDAR: The Airport Advisory Committee minutes of November 7 were the only item listed. With the Council's consent, the Mayor ordered the minutes filed. V. MAYOR AND COUNCIL COMMENTS AND REPORTS The next meeting date was considered. Due to the holiday, McCarty moved to reschedule the next regular meeting from December 26 to Monday, December 30 at 7 p.m. VanKomen seconded and the motion carried. VI. STAFF REPORTS: A. CITY ADMINISTRATOR'S REPORT: A written report detailed the status of the Attorney RFP, the Water System Engineering RFP, Loader Bids, Beer Wine and Liquor license renewals, the Wastewater flowmeter, Chief Points absence. A copy of the current city code was distributed to each Councilman. The Prosecutor's action to request the Idaho Department of Lands conduct of a hearing was noted. The staff asked for the Council's action to provide a turkey or ham to employees for Christmas. McCarty moved to authorize the purchase. VanKomen seconded and the motion carried. The administrator asked the Council to consider approval of the final plat of Fairways Condominiums, Phase II. The Council took up the matter. Joel Droulard presented the plat. McCarty moved to approve the final plat of the Fairways Condominium, Phase II. Larson seconded and the motion carried. B. CITY ATTORNEY'S REPORT The Attorney reported that the order validating the borrowing on the 1991 Water System Improvements was signed on November 29. He reported that the description of the lake area to be annexed had been forwarded to Planning and Zoning for consideration. He advised that past due utility bills could no longer be assessed against property, pursuant to the Grangeville case. The letter regarding the employment of Michael Moore for the UPRR lawsuit was noted. C. CITY TREASURER'S REPORT: The Treasurer presented the monthly financial report for the month ending November 30, 1991. With the Council's consent the Mayor acknowledged receipt and approved the report for filing. VIII. OLD BUSINESS: A. BIDS FOR A USED WHEEL LOADER (SECOND BID) Staff reported the results of the second bid on this piece of equipment. Two bids were received. After discussion, Wallace moved to award a bid to purchase a used 966C Caterpillar wheel loader from Western States Equipment Co. for $47,250, as specified. Larson seconded and the motion carried. B. VALUED, INC. REQUEST FOR SIGN COSTS: Wallace moved to refer the matter for recommendation to the Park and Recreation Advisory Committee. McCarty seconded and the motion carried. C. WASTEWATER FACILITY PLAN, ENGINEERING AGREEMENT, ADDENDUM NO. 2: Mr. Donaldson of JUB explained that the delay in grant approval forced a change to the time schedule contained in the original agreement. Wallace moved to approve Addendum No. 2. VanKomen seconded and the motion carried. VII. PUBLIC HEARINGS, 7:30 P.M. A. SPRING MOUNTAIN RANCH, ANNEXATION, ZONING, APPROVAL OF GENERAL DEVELOPMENT PLAN, AND THIRD READING OF ORDINANCE 586. The hearing was reopened. No new information was available since December 7. Staff asked to have the hearing continued. Wallace moved to continue the hearing to December 30, at 7:30 p.m. Larson seconded and the motion carried. B. VACATION OF A PORTION OF HERRICK ST., REQUEST BY DOUGLAS MANCHESTER Staff reported on costs of surfacing and upgrading Hayes and Boydstun Lanes as was requested. Attorney Millemann reviewed the support and opposition to the vacation and offered $15,000 on behalf of his client to improve these streets if the vacation is approved. The floor was opened to public comment. Rod Neilson, Margaret Clemmer, Bill Kirk, and Cindi LeBrett commented. The Mayor then closed the hearing. The Council then discussed the matter. After discussion, VanKomen moved to reopen the public hearing on December 30, 1991 at 7:30 p.m. and direct the Clerk to readvertise the issue. Larson seconded and the motion carried. C. SITPA, WATER BILL HEARING ON DELINQUENT CHARGES AND PENALTIES: Mr. Henderson presented the staff report which identified the disputed amount as $32.28 which are charges assessed on the August billing. After hearing the matter, the Mayor, with consent of the Council, ordered staff to develop a change in the ordinance as instructed, and continued the hearing to a date to follow adoption of an amending ordinance. D. LAND TRADE WITH D & D LAND DEVELOPMENT: Mr. Schmidt presented a staff report outlining the details of the land trade including the acreage and values of the respective properties. The hearing was pursuant to Ordinance No. 596. The hearing was opened to public comment. No one appeared to be heard on the matter. The hearing was closed. VIII. OLD BUSINESS, CONTINUED: D.1991 WATER SYSTEM IMPROVEMENT PROJECTS: 1.Schedule A: (Airport line) a. Change Order No. 2: The change order was considered which increased the contract by $4367, was considered. McCart¥ moved to approve Change Order No 2 to Schedule A. Larson seconded and the motion carried. b. Final Pay Estimate to Bezates Construction: A pay estimate for $13,931.50. was presented. Wallace moved to approve the estimate and authorize payment. VanKomen seconded and the motion carried. c. Status: Mr. Donaldson reported that the line has been pressure and health tested and record drawings are in process. Schedule B: (Mission, Mission to Samson, et al) a. Change Order No. 1: The order increasing the contract by $13,881.47 was presented. Wallace Wallace moved, Larson seconded, to approve the order. The motion carried. b. Change Order No. 2: This order was presented which added 30 days to the contract completion deadline. VanKomen moved to approve the order. Wallace seconded and the motion carried. c. Pay Estimate: A pay estimate for $304,063.38 was considered. VanKomen moved to authorize the payment. Larson seconded and the motion carried. E. WELL ACQUISITION: 1. KLIND WELL: Mr. Klind appeared and indicated his willingness to sell his well and his ability to provide clear title. The Council indicated its intention to take no action to exercise the option or purchase the well at this time, but did not preclude interest in the future. 2. FRANK BROWN PROPOSAL: Mr. Brown's letter was reviewed. The Council asked that a response include the specification for a state approved 500 gpm well with a minimum 8" casing, with no free hookups, requesting the donation of a well site and reservoir site, as proposed, for his providing of a well to the city. He was to have 1 year to provide this asset. The Council requested that this be a written response and the Mayor so ordered. IX. NEW BUSINESS A. NOTICE OF CLAIM, VALLEY COUNTY: The claim was noted. Wallace moved to refer the matter to the City Attorney and City Insurance carrier. McCarty seconded and the motion carried unanimously. B. WINTER CARNIVAL, REQUEST BY THE CHAMBER OF COMMERCE FOR A STREET CARNIVAL PERMIT, A PUBLIC FIREWORKS DISPLAY PERMIT AND PERMISSION TO CONSTRUCT A SNOW SCULPTURE IN ART ROBERTS PARK: VanKomen moved to approve the request as presented. Larson seconded and the motion carried. After discussion, Larson moved to authorize the Winter carnival Poker Run to use the city property in the old gravel pit area for this event. Wallace seconded and the motion carried. C. MAINTENANCE AGREEMENT, SANYO COPIER The Council considered the proposal discussion, took no action. and after X. BOARD COMMITTEE AND COMMISSION REPORTS REQUIRING ACTION A. AIRPORT COMMITTEE, DECEMBER 4, 1991 The committee recommended a certain option be prepared for Flightline Systems,Inc. The Council took up the recommendation. After review of the detailed recommendation, VanKomen moved to direct staff to draw and execute the lease as proposed by the committee. Larson seconded and the motion carried. B. CITY PLANNING AND ZONING COMMISSION, DECEMBER 3, 1991 The Commission recommended approval of the final condominium plat for Huckleberry Corners. Wallace moved to approve the plat. VanKomen seconded and the motion carried. C. PARK AND RECREATION ADVISORY COMMITTEE, DECEMBER 4,1991: Boyd Miller, who was scheduled to make a presentation on the sculpture to be place in the park, was ill and had asked to be rescheduled for a future meeting. The Mayor so ordered. The committee recommended that an ice-skating rink be investigated. The Council concurred and the Mayor so ordered. D. GOLF COURSE ADVISORY COMMITTEE, DECEMBER 3, 1991 The minutes related to the Spring Mountain Ranch issue and were considered on December 7. The Mayor ordered them filed with Council consent. The Council asked that a letter be written to David Engen thanking him for his service to the committee. XI. CORRESPONDENCE A. LETTER FROM ANNE REILING: Council asked the Mayor to respond which was agreed. B. LETTER FROM BOY SCOUT TROOP 246: The letter was referred to the Park and Recreation Advisory Committee by the Mayor with the consent of the Council. XII, INFORMATION ITEMS Wallace moved to acknowledge receipt of the information items as listed. VanKomen seconded and the motion carried. These items were: 1. Revised RFP for Legal Services 2. Excerpt, Canyon County Employment Bulletin 3. VALUED, INC. minutes 4. Letter from Joni Fields 5. Annual Report memorandum, Ida-Ore 6. Building Report, November 1991 7. 1% Initiative Fact booklet 8. AIC City Report No 19 9. Letter from Toothman-Orton regarding Airport/Dienhard Lane 10. Letter to District III, Idaho Transportation Dept. 11. Annual Budget 12. Letter from Chamber of Commerce, 2 Hour Parking XIII. ADJOURNMENT At 11:32 p.m., without further to adjourn. Larson seconded unanimously. business, Wallace moved and the motion carried ~rthu~J. S~hmidt, Cler