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HomeMy Public PortalAboutCouncil Minutes 1992 02/27MCCALL CITY COUNCIL MINUTES FEBRUARY 27, 1992 I. CALL TO ORDER AND ROLL CALL Mayor Smith called the meeting to order at 7:05 p.m. Councilmen VanKomen, Wallace and LeBrett answered the roll call. Mr. Larson was absent. The Mayor declared that a quorum was present. II. MINUTES The minutes of the February 13 meeting and the February 19 recessed session were considered. Wallace moved to approve these minutes. VanKomen seconded and the motion carried. III. PAYMENT OF CLAIMS A payroll report dated February 14 and a voucher report dated February 21 were presented. Wallace inquired about certain Police department expenses on the voucher report and requested more detail on the expenditures at the next meeting. VanKomen moved to approve the voucher report as presented. LeBrett seconded and the motion carried. VanKomen then moved to approve the February 14 payroll report. Wallace seconded and the motion carried. IV. CONSENT CALENDAR The Library Board minutes of February 13 were the only item listed. LeBrett moved to approve the consent calendar. Wallace seconded and the motion carried. V. MAYOR AND COUNCIL COMMENTS AND REPORTS Mayor Smith nominated Bill Kirk for reappointment to the City's Transportation Advisory Committee. He also nominated Rick Fereday to serve on the City's Airport Advisory Committee. Both would serve 3 year terms. Wallace moved to confirm both nominations. LeBrett seconded and the motion carried. The Mayor then reported on the status of the Recycling Center, i.e. that the facility had opened at the Airport site temporarily and that another site is being sought. The Mayor asked the concurrence of the Council which was given and asked that this discussion be spread upon the minutes. The Mayor also noted the first of his articles in the Star -News entitled "from the Mayor's desk" published this date. He offered to use the vehicle for any concerns which the Council may have. VI. ADDITIONS TO THE AGENDA Items on the desk were noted and all are adjunct to agenda items and would be taken up as those items appear on the docket. VII. STAFF REPORTS A. CITY ADMINISTRATOR'S REPORT: The written report made note of the availability of the Engineering report on providing water service to the Payette Lakes Water and Sewer District residents, cancellation of the snowmobile race for the coming weekend, the need for an Annual Report for the Urban Renewal Authority, and the numbering of Ordinance 586. Direction was requested on the provision of Animal Control/pound facilities to the City of Donnelly. The Police Chief memo recommending that the service not be made available was noted. The Council asked the Administrator to converse with Donnelly further about the problem and report back. The Administrator requested action on setting the Budget hearing for FY 1992-1993 and recommended a date. VanKomen moved to set the budget hearing for FY 1992-1993 for Thursday, September 10, 1992. Wallace seconded and the motion carried. A report from the Public Works Director regarding the Lake St. hydrant relocation program was noted. A report was made as requested on a hotel bill incurred by the Police Chief. The Council asked that the staff be encouraged to travel as economically as possible and practicable. The Administrator reported his concerns about HB 651. VIII. PUBLIC COMMENT, 7:30 P.M. No one appeared to be heard and the agenda was moved. VII. STAFF REPORTS, CONTINUED B. CITY ATTORNEY'S REPORT Mr. Burton reported on his orientation to city employment, noted his receipt of the UPRR right-of-way file, and requested that a letter to him from Bar Counsel be included in his personnel file regarding conflicts. C. CITY TREASURER'S REPORT: The Treasurer's report for the month ending January 31, amended to include percentages expended to date, as requested, was submitted. The Mayor, without objection, ordered the reported filed. IX. OLD BUSINESS A. REENGAGEMENT LETTER, MARX AND CO. FOR AUDIT SERVICES: Wallace moved to approve the reengagement agreement and authorize the Mayor to sign. VanKomen seconded and the motion carried unanimously. B. AIRPORT LEASES: Mr. Townley appeared and requested that the leases on the old hangars be extended to 20 years, from the 5 year terms recommended by the Committee. After discussion, the matter was directed to the City Attorney to provide sufficient renewal provisions that the lessees are satisfied with that they will continue their rights beyond the 5 year period. The Mayor so ordered. X. PUBLIC HEARINGS, 8:00 P.M. A. SPRING MOUNTAIN RANCH, SECTION 404, CLEAN WATER ACT (WETLANDS) PERMIT, PROCESS AND MITIGATION PLAN Mr. Selvage of O'Neil Enterprises, and Chuck Sundby of Toothman-Orton Engineering presented and reviewed the Spring Mountain Ranch proposed application for the permit, the mitigation plan, and the coordination and approval process required in preparing the application. After discussion and comment from Greg Martinez, of the Corps of Engineers, the comment period was closed. Wallace moved to approve the application and endorse the city's co-sponsorship of the application. LeBrett seconded and the motion carried unanimously. B. ANNEXATION, GRAVEL PIT AREA The Council received the City Planning and Zoning Commission's meeting minutes where their hearing on the matter was held, their Findings of Fact and Conclusions of Law, and the staff report on the matter. Staff further discussed the matter. The hearing was opened to public comment. No one appeared to be heard and no correspondence on the matter had been received. The public hearing was closed. VanKomen moved to approve the annexation and to adopt the Findings of Fact and Conclusions of Law of the Planning Commission as those of the Council and to direct the City Attorney to prepare an annexation ordinance to effect the action for the next agenda. Wallace seconded. The motion carried unanimously. C. ANNEXATION, AN AREA OF BIG PAYETTE LAKE ADJACENT TO THE CITY The Council received the City Planning and Zoning Commission's meeting minutes where their hearing on the matter was held, their Findings of Fact and Conclusions of Law, and the staff report on the matter. Staff further discussed the issue. The hearing was then opened to public comment. No one appeared to be heard. There was no pertinent correspondence. The hearing was closed. The matter was returned to the Council table. Wallace moved to approve the annexation, adopt the Findings of Fact and Conclusions of Law of the Commission as the Council's, and to direct the City Attorney to prepare an ordinance for the next agenda to effect the annexation. LeBrett seconded and the motion carried. IX. OLD BUSINESS, CONTINUED C. PAY REQUEST, REINCO, INC., LAKEFRONT PARK RESTROOM A pay request for $8,667.83 was presented. Wallace moved to approve payment of $8,667.82. VanKomen seconded and the motion carried unanimously. D. WATER SYSTEM ENGINEER SELECTION/ELECTION CANCELLED The Mayor recommended a selection procedure that would call back the Toothman-Orton/ JMM team to present additional information and make the selection at a special meeting on March 19. He also recommended cancelling the April 7 election date. After discussion, VanKomen moved to meet on March 12 for the second interview and to conduct a separate meeting to determine the selection on March 19. The March 12 meeting would occur at 6 p.m. LeBrett seconded and the motion carried. VanKomen then moved to cancel the election on a Water Revenue Bond set for April 7, 1992. Wallace seconded and the motion carried. E. WATER RATES: The discussion, continued from the prior meeting, was continued to the next meeting. VanKomen agreed to present the results of his research at that meeting and staff agreed to meet with VanKomen and Larson prior to that meeting. Resolution 13-92 was presented which amends the effective dates of Resolutions 2-92 and 3-92, making new water and sewer rates effective on March 1, 1992. LeBrett moved to adopt Resolution 13-92. Wallace seconded. The motion carried unanimously. The Mayor declared the motion carried and the Resolution adopted. XI. NEW BUSINESS A. SITPA, TRUSTEE FOR LAND Mayor Smith requested the Council's action on acting as the trustee for the title of the SITPA property to permit the creation of a Museum/Interpretative Center on the site. The Idaho Department of Lands has agreed to a conveyance of the property to another public entity. Wallace then moved to support the idea and ask that the City Attorney review the request and report back to the Council. VanKomen seconded and the motion carried unanimously. B.SELECTION OF APPRAISER FOR PARK PROPERTY After review of a staff report on the response to the solicitation for proposals, Wallace moved to engage Brad Janoush, MIA, for the work for $2500. It was understood that if this work was satisfactory, the City may wish to discuss a longer term arrangement for all City appraisal work. VanKomen seconded and the motion carried. C. STAFF REQUEST FOR CHANGE ORDER ON 1991 WATER PROJECT: A report was reviewed that requested certain additional work be added to the project as it is completed this spring. After review of the several work items, LeBrett moved to direct staff to work with the engineers to develop and present change orders for the construction and engineering on these items to return to Council for approval. Wallace seconded and the motion carried. D. PUBLIC WORKS EQUIPMENT REQUESTS 1. 1983 TOYOTA PICK-UP TRUCK: A report detailing the recommended acquisition of the vehicle, acquired by a drug confiscation, by a payment from the Public Works budget to the Drug Enforcement Account of $1000 in FY 1991-1992 and $700 in FY 1992-1993 was considered. Wallace moved to acquire the vehicle for the Public Works department as proposed. VanKomen seconded and the motion carried. 2. PAVING MACHINE: Mr. Chalfant appeared and requested use of a portion of the current year's paving budget to acquire a paving machine for $9000. He outlined the value and benefits of having the equipment. After discussion, Wallace moved to authorize the purchase of a paving machine using $9000 of the current year's paving appropriation. LeBrett seconded and the motion carried unanimously. XII. BOARD, COMMITTEE AND COMMISSION MINUTES REQUIRING ACTION: 1. CITY PLANNING AND ZONING COMMISSION, FEBRUARY 19, 1992: The Council noted the actions of the Commission regarding the Variance request for the City Hall rear porch. 2. CITY PLANNING AND ZONING COMMISSION, FEBRUARY 18, 1992: The Council took up the matter of a variance request by Duane and Alberta Smith on a setback. After discussion, VanKomen moved to approve the request subject to all conditions outlined in the Findings of Fact and Conclusions of Law, and to adopt the Findings and Conclusions of the Commission as the Council's. LeBrett seconded and the motion carried unanimously. 3. GOLF COURSE ADVISORY COMMITTEE, FEBRUARY 19, 1992: The Committee recommended the adoption and advertisement of an RFP for clubhouse restaurant services. Discussion was made about the non -golf season activity expected and language concerns expressed by the City Attorney. After discussion, VanKomen moved to approve the RFP and authorize advertisement for proposals subject to the Attorney's revision of the document as instructed and directed on the matters discussed. XIII. CORRESPONDENCE: Receipt of correspondence from Rena Offutt of the Chamber of Commerce regarding an ice-skating area and from Scout Troop 246 remitting a check for $25 for the electrical power used by their booth during Winter Carnival were gratefully acknowledged. XIV. INFORMATION ITEMS Receipt of the VALUED, INC.minutes of January 16, AIC Legislative Hotline No 6 and 7, and a letter from Ken (last name indecipherable) were acknowledged. XV. ADJOURNMENT At 10:26 p.m., without further business, Wallace moved to adjourn. VanKomen seconded and the motion carried. Clerk /