Loading...
HomeMy Public PortalAboutCouncil Minutes 1992 07/30MCCALL CITY COUNCIL MINUTES JULY 30, 1992 I. CALL TO ORDER AND ROLL CALL: At 7:00 p.m. Mayor Smith called the meeting to order. Councilmen VanKomen, Wallace and LeBrett answered the roll call. The Mayor declared a quorum present. II. MINUTES The minutes of July 9, 1992 were presented. A correction was noted. Wallace then moved to approve the July 9 minutes as amended. VanKomen seconded and the motion carried. III. PAYMENT OF CLAIMS: The Payroll Report for July 24 was considered. Wallace moved to approve the report. LeBrett seconded and the motion carried. The Payroll Report for July 31 was then considered and VanKomen moved to approve the report. Wallace seconded and the motion carried. The Voucher report dated July 27 was presented. After discussion, VanKomen moved to approve the voucher report as presented. LeBrett seconded and the motion carried. IV. CONSENT CALENDAR: The Park and Recreation Advisory Committee minutes of July 16, 1992 were on the calendar. VanKomen moved to approve the consent calendar. Wallace seconded and the motion carried. V. MAYOR AND COUNCIL COMMENTS AND REPORTS: Mayor Smith nominated Tom Tucker to serve on the Airport Advisory Committee to fill the one vacancy. He outlined his credentials. Wallace then moved to confirm the nomination. VanKomen seconded the motion. The motion carried unanimously. Mayor Smith then submitted a list of nominees for the Building Standards Advisory Committee. VanKomen asked that in the future the nominations be submitted in the packet and the Council asked that this list be withdrawn and resubmitted with the next agenda. The Mayor agreed to do so and the nominations were withdrawn. VI. ADDITIONS TO THE AGENDA A proposal for Jet -ski races in the lake off of Legacy Park for August 8 was to be added. Mr. Wallace reported that Harry Stathis had advised him that he would not attend and was withdrawing the request. No action was taken. VII. STAFF REPORTS: A. CITY ADMINISTRATOR'S REPORT: A written report was submitted which noted receipt of the County airport levy proceeds, the withdrawal of the Muir special use permit and cancellation of that hearing, the completion of the purchase transaction of the School parcel for the parkway. Additional items reported were the staff report from Senator Symms office regarding the bill to delay implementation of the Clean Water Act, conversations with Mr. Guthrie to landscape his installation on Bear Basin Road, a non -injury accident involving a city vehicle on July 29 and the FAA Certification visit of this date. Staff requested that the Council confirm the appointment of Judy Miller as a deputy election clerk. VanKomen moved to approve the appointment. Wallace seconded and the motion carried. Staff reported that a hearing before the Council was requested by Michael Rodgers for a nuisance violation. After discussion, and without objection by the Council, the Mayor ordered the hearing for 8 p.m. on August 27, 1992. VIII. PUBLIC COMMENT: Rena Offutt, Executive -Director of the Chamber of Commerce, asked for clarification of the Council July 9 approval of the Footloose event. After discussion, the Council agreed that giving passes to all visitors at the Mill Park Condominiums as requested by the owner, was not required by the permit nor intended by their action on July 9. VII. STAFF REPORTS, CONTINUED: B. CITY ATTORNEY'S REPORT: Mr. Burton reported on his Planning and Zoning activities, work on the Kalman case, and on the Judgement in the Neal Street Tank issue reflecting on Mr. Killen's letter. Councilman LeBrett queried if the July 27 meeting of the commission complied with the Open Meetings law. Mr. Burton explained that he believes no law had been violated. C. CITY TREASURER'S REPORT: Five items were presented as follows: 1. Faulty water meters: A recommendation for testing and replacing meters was presented. After discussion, Mr. Chalfant was directed to investigate further the costs of testing and repair. The Council asked to consider this matter after that information was received. 2. Jean Odmark, appeal of utility billing: Staff recommended denial of the request for adjustment. Wallace moved to approve Resolution 33-92 and to deny the claim. VanKomen seconded and the motion carried. 3. Year -to -Date Financial Report for the Three Quarters ending June 30, 1992: This report was submitted for approval and publication. Wallace moved to approve the report for publication. VanKomen seconded and the motion carried. 4. Monthly Financial Report for the month of June 1992: The Council acknowledged receipt of the report. 5. Allen Smith, appeal of late charges on utility billing: The matter was reviewed and staff recommended denial of the appeal. VanKomen moved to approve Resolution 33-92 denying the request and requiring payment of the late charges. LeBrett seconded and the motion carried. IX. PUBLIC HEARINGS: A public hearing was scheduled to hear a request for a Variance by John Edwards, which the Mayor opened and announced. Councilman Wallace announced that he had a conflict by ex-parte contact and would excuse himself from the hearing. With his absence, it was determined there would be no quorum and no action could be taken. VanKomen moved to continue the hearing to August 13, 1992 at 8 o'clock p.m. in the Council Chambers. LeBrett seconded and the motion carried. The Mayor so ordered. X. OLD BUSINESS: A. WASTEWATER TREATMENT PLANT, AERATION SYSTEM REPAIR: George Wagner of JUB Engineering outlined alternatives and presented repair costs as requested previously by the Council. The Council discussed those alternatives with Mr. Chalfant and Mr. Whiteman of the Payette Lakes Water and Sewer District. After discussion, Wallace moved to select alternate number 4, replacement of the system in cell 1 and cell 2, and to authorize the Engineer to prepare plans and specifications and to present an engineering agreement to the Council. VanKomen seconded and the motion carried. It was agreed that payment to the Engineer may be deferred to October 1. The Mayor declared a 15 minute recess and the order of business resumed at 8:50 p.m. B. LID, NO. 1: LAKE FOREST SUBDIVISION: 1. APPROVAL OF PLANS AND SPECIFICATIONS AND CALL FOR BIDS: The plans with alternates for hot -mix asphalt were discussed. VanKomen then moved to approve the Plans and Specifications and authorize the call for bids on the project, subject to review by the City Attorney. Wallace seconded and the motion carried unanimously. 2. ENGINEERING AGREEMENT: An Engineering agreement for Toothman-Orton was considered to develop the plans and, if necessary, provide field engineering services. After review, Wallace moved to approve the Engineering Agreement for LID No. 1 with Toothman-Orton and authorize the Mayor to sign. VanKomen seconded and the motion carried. C. LEGACY PARK: 1. ARCHITECT AGREEMENT: A staff report was reviewed responding to Council inquiries at the last meeting. Rick Orton appeared to discuss the matter of slopes and grading. After discussion, the Council asked for a transcript of Mr. Belts presentation on July 9 and for him to appear on August 13 to further discuss these matters. It was so ordered. 2. PAY REQUEST NO. 4, REINCO, INC.: This request for $75,861.08 reflecting substantial completion of the park was considered. Wallace moved to approve the pay request as presented. VanKomen seconded and the motion carried. D. HERRICK STREET VACATION: A letter from Douglas Manchester was presented. The Mayor recommended referral of the matter to the Transportation Advisory Committee. Councilman LeBrett asked that further negotiations include the following matters: 1. Completion of Boydstun St. through to Warren Wagon Road; 2. Paving the road, not leaving it as gravel; 3. Construction to County Road standards; 4. Payment of engineering services by Manchester. Mr. Millemann commented on the matter representing Mr. Manchester. After considerable discussion, the staff was instructed to send the entire file of the matter to Transportation and to provide Mr. Millemann with copies of the file materials. VanKomen then moved to direct the staff to provide the Committee members and the Council and Mr. Millemann with copies of the file on this matter before further consideration. LeBrett seconded and the motion carried. E. PAYETTE LAKES COMMERCIAL CENTER, SUBDIVISION AGREEMENT: The agreement was reviewed by the City Attorney who noted a need to amend the document to reflect multiple letters of credit for the project. VanKomen moved to approve the agreement and authorize the Mayor to sign with the changes to be included as recommended by the City Attorney. Wallace seconded and the motion carried. F. 1991-1992 SEWER REPLACEMENT PROJECT: Mr. Orton presented the final pay request by Bezates Construction for the project in the amount of $13,297.80. VanKomen moved to approve the pay request and Wallace seconded. The motion carried unanimously. G. 1991-1992 WATER MAIN REPLACEMENT PROJECT: Mr. Wagner recommended July 9, 1992 as the date of substantial completion for the project, approval of change order No. 4, and approval of Partial Pay estimate no. 2 to Brown Construction. VanKomen moved to approve Pay estimate No. 2 in the amount of $75,516.31 to Brown construction, holding $19,977,88 as retainage. LeBrett seconded and the motion carried. Wallace then moved to approve Change Order No. 4 adjusting quantities and reducing the cost of the project. LeBrett seconded and the motion carried. VanKomen then moved to authorize the Mayor to sign the Certificate of Substantial Completion identifying July 9 as the date of that occurrence, subject to approval by the Public Works Director. LeBrett seconded and the motion carried. Mr. VanKomen asked for a routing stamp to confirm staff review and recommendations before reaching the Council. XI. NEW BUSINESS: A. ORDINANCE 613, FIRST READING: RELATING TO TECHNICAL CORRECTIONS OF TITLE V OF THE CITY CODE: Attorney Burton advised on the need and content of the Ordinance and read the Ordinance by title for its first reading. The Mayor ordered the Ordinance 613 scheduled on the next regular agenda for its second reading. B. SEWER CAPITAL IMPROVEMENT FEE, JACK MAGEE HANGAR: A recommendation for a $206 capital improvement fee was presented. Wallace moved to approve the fee as recommended. VanKomen seconded and the motion carried. C. FY 1992-1993 BUDGET: The preliminary financial plan for FY 1992-1993 was presented with a budget schedule and a transmittal memo. The Budget calendar was discussed and the meeting time commencement moved to 4 p.m. for each workshop. The Council concurred with the schedule of meetings including the scheduling of a budget hearing for September 10, 1992, at 8 p.m. XII. BOARD, COMMITTEE AND COMMISSION REPORTS REQUIRING ACTION:. A. GOLF COURSE ADVISORY COMMITTEE, JULY 1, 1992: 1. LIFETIME PASS SALE/GOLF FOUNDATION: The council discussed the recommendation to permit resale of lifetime passes. After lengthy discussion, the Council concurred in a request to return the matter to the Golf Committee for further consideration addressing the following items: a. Deletion of the preferential scheduling of tee times from future sales; b. Prohibition by the Foundation from addressing new projects on the course until the deed is received and the Foundation agreements with the City on that project resolved. VanKomen moved to refer the matter to Committee requesting recommendations on these matters. LeBrett seconded and the motion carried. 2. SMR AGREEMENTS: The Committee made no recommendation as requested and the Mayor agreed to appear and present these issues to the committee for consideration. B. PARK AND RECREATION ADVISORY COMMITTEE, JULY 20, 1992: 1. GARNET BEACH ISSUE: The City Attorney disclosed potential conflicts of interest in the matter. The Mayor ordered, without objection, that the research requested by the Committee be undertaken by the attorney. 2. DAVIS BEACH PARK INSPECTION: After discussion, VanKomen moved to authorize staff, as time and money permit, to undertake the recommendations nos. 1 and 4 of the report, i.e. to add additional sand to the beach and to remove the detritus and concrete filled barrel on the shore. Wallace seconded and the motion carried. 3. BATTLE OF THE BANDS/TOYS FOR TOTS, SPECIAL USE PERMIT: The Committee recommended issuance of a permit for this event on September 6, 1992 with a list of conditions. Wallace moved to approve the permit as recommended with all conditions recommended by the committee attached. VanKomen seconded and the motion carried. 4. COMMITTEE REVIEW OF THE BUDGET: The Mayor advised that he would handle this matter. 5. NET PEN REPAIR: The Mayor advised that this would be repaired imminently. 6. REVIEW OF LAKESHORE LEASES: With Council consent, the Mayor advised that he would instruct staff to prepare a report on the status of the leases. 7. PARK MAP: An additional park site at Brundage and Mather Road was identified. Staff was directed to investigate a park map as recommended. 8. LEGACY PARK: Recommendations for construction of a volleyball court, installation of a bike rack, swimming buoys, and other matters were considered. VanKomen moved to approve recommendations 1-8 and ask staff to complete these items as funds and time permit. Wallace seconded and the motion carried. C. AIRPORT ADVISORY COMMITTEE, JULY 23, 1992: 1. LEASES TO STEPHAN D. CONLEY: Two separate leases, one for Lots C and D of Block 4 and one for Lot B, Block 5 were considered. The Committee recommended approval. Wallace then moved to approve both leases to Mr. Conley as recommended. VanKomen seconded and the motion carried. 2. LEASE TO FLIGHTLINE SYSTEMS: This lease was reviewed in detail related to grading plans for the area and relief from immediate payment of the lease. After discussion, VanKomen moved to approve the lease subject to review by the City Attorney. Wallace seconded and the motion carried. 3. GRADING PLAN AND TAXIWAY DESIGN , WORK ORDER TOOTHMAN-ORTON ENGINEERING: With approval of the Flightline lease, engineering is required to ensure that the new taxiways will be properly located. This work can be reimbursable from a future FAA project. Wallace then moved to approve the agreement with Toothman-Orton Engineering for this work. VanKomen seconded and the motion carried. A recess was called and the meeting resumed at 11 p.m. D. IMPACT PLANNING AND ZONING COMMISSION, JULY 27, 1992: 1. SPRUCE GROVE SUBDIVISION: Frank Brown presented the final plat for the Council's review. VanKomen then moved to adopt the Commissions' resolution No. 92-II as that of the City Council and to approve the final plat of the Spruce Grove Subdivision. Wallace seconded and the motion carried unanimously. E. CITY PLANNING AND ZONING COMMISSION, JULY 28, 1992: 1. LAWRENCE SMART, SPECIAL USE PERMIT: The Council reviewed the minutes and the Findings of Fact and Conclusions of Law in the matter. Wallace moved to adopt the Commissions Findings and Conclusions as that of the City Council and to approve the special use permit with the conditions recommended. VanKomen seconded and the motion carried unanimously. 2. LORNA HANNA, SPECIAL USE PERMIT: This application's history and procedure were reviewed. The Council reviewed the Commissions minutes and their Findings of Fact and Conclusions of Law. They asked that the parking space required be designated as customer parking. VanKomen then moved to adopt the Commissions Findings of Fact and Conclusions of Law, amending them to include the demarcation of the parking space as customer parking and to approve the permit with all conditions as recommended. Wallace seconded and the motion carried. XIII. CORRESPONDENCE: Letters from Vicki Grob and Mr. and Mrs. Binford were noted. A letter from Leon Lindbloom regarding Cable TV was discussed and staff was directed to correspond with the firm regarding their proposed appearance before the Council to transfer the franchise. XIV. INFORMATION ITEMS: Receipt of the following was acknowledged: 1. Animal Control report for June 1992; 2. Payette Lakes Water and Sewer District brochure; 3. Letter from Matt Hunter; 4. VALUED Minutes of June 4; 5. Water and Sewer Flow data, June 1992 6. Letter from GTE re line installation. XV. DISCUSSION: The Council and Attorney discussed annexations, Impact area philosophies, procedures of hearings, mobile homes and other matters. XVI. RECESS: Wallace moved to recess the meeting to Monday, August 3 at 4 p.m. in the Chambers to conduct a workshop on the budget. VanKomen seconded and the motion carried.