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HomeMy Public PortalAboutCouncil Minutes 1992 10/22MCCALL CITY COUNCIL MINUTES OCTOBER 22, 1992 I. CALL TO ORDER AND ROLL CALL At 7:04 p.m., Mayor Smith called the meeting to order. Councilmen VanKomen, Wallace, LeBrett and Larson answered the roll call. The Mayor declared a quorum present. II. MINUTES The minutes of September 10 were reconsidered after amendment. VanKomen moved to approve the corrected September 10 minutes. Larson seconded and the motion carried. The minutes of October 6, 8, and 14 were considered. After discussion, VanKomen moved to approve the minutes of the October 6, 8 and 14 meetings as presented. Larson seconded and the motion carried. III. PAYMENT OF CLAIMS The payroll report dated October 14, 1992 was considered. Wallace moved to approve the report. Larson seconded and the motion carried. The Voucher Report dated October 19 was considered. After questions and clarification on certain items, LeBrett moved to approve the report as presented. Wallace seconded and the motion carried. IV. CONSENT CALENDAR No items were listed and no action was taken. V. MAYOR AND COUNCIL COMMENTS AND REPORTS A. Public Records Request: Mayor Smith noted the Public Records request received from Susan Odell this date and noted the quantity of records requested. B. City Attorney Compensatory Time: Mayor Smith reported that the matter of the City Attorney using "compensatory time" for a 2 week absence, was being administered as a draw against accrued vacation time, in effect prepaid vacation time. VanKomen issued no objection to the approach but indicated that any future draws against unearned leave should be approved by the City Council. VanKomen then moved to authorize the City Attorney's absence during August 1992 as a draw on future vacation pay and that the absence was agreed to as a condition known at the time of employment. Wallace seconded and the motion carried unanimously. C. Appointments to Impact Planning and Zoning Commission: Mayor Smith nominated Julie Eddins, John Boydstun, Joe Johnson, Bill Erleback, and John Lowe to serve on the reconstituted Impact Planning and Zoning Commission and instructed that their first meeting to organize and plan their work was scheduled for Monday, October 26. Wallace moved to confirm the nominations to the Commission as presented. Larson seconded and the motion carried. D. Blue Ribbon Committee: The Mayor submitted the nominations of Dennis Carlson, Tom Kerr, Dan Krahn, Larry Bouck, Marilyn Arp and Margaret Fogg to serve on the committee to study the form of city government. He advised that the committee would begin meeting after November 15 and had contacted the BSU Department of Public Affairs to assist the committee. VanKomen then moved to confirm the nominations to the committee as presented. Larson seconded and the motion carried. E. Attorney General Opinion: Wallace asked if the opinion had been received. LeBrett produced copies of the document. F. Job Descriptions, City Administrator and City Attorney: Mayor Smith presented amended job descriptions. The Council asked that these be listed on the next agenda since there was no urgency and since they had not been listed on the agenda for this meeting. G. UPRR, Kalman Negotiations: LeBrett advised that she had traveled to San Francisco on October 21 to meet with Mr. Kalman who advised that he wished to negotiate the sale of the right of way to the city. After discussion, the Mayor, with the consent of the Council, set Wednesday, November 28 as a special meeting to meet, in open session to discuss this matter. H. Daycare Grant: LeBrett reported that a grant for improving daycare programs and facilities prepared by Carol Coyle for $22,000 had been approved. The city had sent a letter supporting the program. I. Petition, Zoning Violation, 500 Brundage Dr.: Wallace asked about progress on the matter. The Mayor and Attorney reported their efforts in the matter. VI. PUBLIC COMMENT: Susan Odell appeared and reproached the City Attorney for his comments regarding her public records request. She thanked VanKomen for his efforts to resolve the City Attorney's compensatory time issue. Dan Krahn appeared and thanked the Police and Park Department for their efforts in maintaining order in Art Roberts Park over the summer. He also commended the City for its help in relocating the power poles adjacent to his building. VII. ADDITIONAL ITEMS: The matter of sewer service to the Scott property was presented. Staff reviewed prior policies, changes in policy by the DEQ, and the particular needs of this project. After a lengthy discussion, Larson moved to permit the city to assume responsibility for the private lift station in this project and to engage in a subcontract for the physical operation and maintenance of the station with the Payette Lakes Water and Sewer District. VanKomen seconded and the motion carried unanimously. VIII. STAFF REPORTS: A. CITY ADMINISTRATORS REPORT: Staff requested that the Council set on their November 12 agenda, ratification of the agreement of an easement for road purposes from the McCall -Donnelly School District. VanKomen moved to set the ratification of the agreement on the November 12 agenda. Larson seconded and the motion carried. The Administrator requested that the second meeting be rescheduled since it conflicts with the Thanksgiving holiday. Wallace moved to schedule the second November meeting to Monday, November 30 at 7 p.m. VanKomen seconded and the motion carried. A report on progress with a grant application of Idaho Community Development Block Grant funds for a water line project on Stibnite St. was made. Staff asked for approval of Resolution 41-92, adopting a Public Participation Plan and setting a hearing and special Council meeting on November 5, 1992. Wallace moved to adopt Resolution 41-92. LeBrett seconded and the motion carried. A report on FAA funding for an Airport Improvement Project was made. Mayor Smith indicated that his contact with Cascade Mayor Tad House indicated that it had been agreed that McCall would use the County Airport levy since it appeared that Cascade would not be awarded an FAA/AIP grant in 1993. Councilman Larson asked to be advised on hydrant flow testing. Staff also noted changes that were being made to the Star-News/GTE/Idaho Power project to locate utilities underground around Art Roberts Park. B. CITY ATTORNEY'S REPORT: The Attorney noted his written report on Mutual Aid Agreement negotiations. Discussion of the item was scheduled for the next meeting. C. CITY TREASURER'S REPORT: The Treasurer presented and discussed a report on Bond Refinancing and Lease -Purchase refinancing. The Council will further discuss this when a report from the financial agent is received. No action was taken. IX. OLD BUSINESS A. WASTEWATER TREATMENT PLANT, AERATION SYSTEM REPAIR: The Administrator reported the status of the project and presented change order number one. After review the Council indicated its willingness to execute the order, however wished further clarification on the different costs between the amount on the contractor's letter and the amount of the change order. X. NEW BUSINESS A. REQUEST FOR PROPOSALS, REFINANCING OF MUNICIPAL LEASES After review of a draft advertisement prepared by the Treasurer, VanKomen moved to approve the advertisement as presented and to solicit proposals for refinancing. Larson seconded and the motion carried. XI. BOARD, COMMITTEE AND COMMISSION REPORTS REQUIRING ACTION: A. GOLF COURSE ADVISORY COMMITTEE, SEPTEMBER 2, 1992: The committee recommended that preferential tee times for lifetime pass holders be deleted. After discussion, the Council determined to refer the matter to the City Attorney for review and opinion and asked that this be returned to them at the next meeting. The Committee also recommended that resale of lifetime passes be permitted. No action was taken. The Committee also recommended that Section 8-15-1 which prohibits the non-playing public from the course be amended to permit persons watching tournaments to be on the course. After discussion, with the consent of the Council, the Mayor directed this to the City Attorney. A recommendation on the matter of a trespass by D & D Developers was discussed. The Mayor will advise the Committee to discuss this matter at the hearing on the replat of Timberlost VI before the Planning and Zoning Commission. B. GOLF COURSE ADVISORY COMMITTEE, OCTOBER 15, 1992: The City was notified in writing by Louie Howard that he will not operate the food and beverage service for the winter or for next summer. The Committee recommended that the city advertise for a new concessionaire immediately and that the city staff book the building and hire bartenders. The Committee further recommended that the city retain the capital investment which Mr. Howard has made in the concession operation. After discussion, Larson moved to purchase the equipment from Mr. Howard for $7216.50. Wallace seconded and on a roll call vote, Larson, Wallace, VanKomen and LeBrett voted Aye and the motion carried. After lengthy discussion, it was the consensus of the Council to determine if the liquor license could be pro -rated and that the staff will only book the Clubhouse for offseason events and that all food and beverage service will be provided by the renter. The Mayor so ordered. A.AIRPORT ADVISORY COMMITTEE, OCTOBER 7, 1992: The Committee recommended that air control signs be created and posted at the FBO operations. Wallace moved and Larson seconded to approve the Committee recommendation. The motion carried. XII. INFORMATION ITEMS: Wallace moved to acknowledge receipt of the following information items, Larson seconded and the motion carried. 1. Letter from Mary Detmar, IDOT, regarding Highway Improvement Plan; 2. Dues Statement and Annual Report, IDA-ORE; 3. Letter from Leroy Meier, IDOT, Signalization Surveys; 4. IC 50-222, regarding annexation; 5. Valley County Commission minutes, September 28; 6. Judgement, Neal St. UST litigation. XIII. ADJOURNMENT: At 10:23 p.m., without further business, Wallace moved to adjourn, VanKomen seconded and the motion carried. Mayor RESOLUTION NO. W- 901 CITIZEN PARTICIPATION PLAN FOR THE IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE CITY OF MCCALL, IDAHO. WHEREAS, PURSUANT to the citizen participation requirements of Section 508 of the Housing and Community Development Act of 1987, as amended, the City of McCall, Idaho will undertake the following actions to ensure compliance with said requirements as an applicant for or recipient of Idaho Community Development Block grant funds; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MCCALL, IDAHO: SECTION I: The City Council will schedule, notice and conduct one public hearing on the Idaho Community Development Block Grant Application to be submitted on November 6, 1992. This hearing will be scheduled as a special City Council meeting on Thursday, November 5, 1992 at 7 o'clock p.m. in the Council Chambers, City Hall, 216 Park St., McCall, Idaho. This hearing will include a review of: - -how the need for the water line was identified; --how the proposed project will be funded and the sources of income to support the project; - -the amount of Idaho Community Development Block Grant Funds being requested; - -the estimated portions of Grant funds that will benefit persons of low and moderate income; --the location of the project activities; - -plans to minimize the displacement of persons and businesses as a result of grant funded activities; --the timing and nature of the proposed activities. SECTION 2: The City Clerk is hereby directed to cause notice of said hearing to be published consistent with the requirements of Idaho Code, Section 60-109. SECTION 3; The City will hereby ensure to the public reasonable access to all meetings, meeting records, project records and information relating to the proposed and actual use of Idaho Community Development Grant Funds. SECTION 4: The City will conduct all meetings related to this project in public buildings or facilities which are accessible to the handicapped. SECTION 5; The City hereby designates the City Administrator as the person to whom questions and complaints about the proposed or funded activities can be addressed and who is authorized to respond to those questions and complaints. Such inquiries may be addressed to : City Administrator, P.O. Box 1065, McCall, Idaho 83638. (208) 634-7142. SECTION 6: The City further designates the following persons who will be available and able to provide technical assistance to groups representative of persons of low and moderate income in preparing and presenting their proposals for the request and the use of Idaho Community Development Block Grant Funds: Paula Fodrea,Program Manager Valley County, WICAP Box 129 Cascade, ID 83611 (208) 382-4577 Jim Thackery McCall Housing Task Force McCall Job Service Village Square McCall, ID 83638 (208) 634-7102 SECTION 7: The City further resolves to provide translators during or written translations after public hearings attended by non-English speaking residents upon their request whenever they represent a significant portion of the persons benefited by the proposed or actual project activities. SECTION 8: This Resolution shall take effect and be in force from and after its passage and approval by the McCall City Council. DATED THIS „42,K DAY OF 45XL4 , 1992